Page 1 Using the Macromedia Breeze Manager...
Page 2 Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc.
Page 3: Table Of Contents
Additional Macromedia resources ........
Page 4 ......61 CHAPTER 4: Managing the Course Library Structure of the Course Library ........62 Course Library permissions .
Page 5: Introduction Using Breeze Manager
INTRODUCTION Using Breeze Manager Macromedia Breeze is a rich web communication system that eliminates the time and cost of travel and unnecessary meetings. It enables organizations to easily share important information over the Internet by connecting people to people, and people to information.
Page 6 Breeze presentations You create Breeze presentations by converting your PowerPoint presentations to multimedia presentations with the use of the Macromedia Breeze Publish Wizard web application and the Macromedia Breeze Plug-In for Microsoft PowerPoint. Each Breeze presentation has a unique URL for viewing. You can share the URL with others for direct viewing, or you can use the Breeze presentation in a course or in a Breeze meeting.
Page 7: Integration With Learning Management Systems
• Macromedia Flash Player 6 (6.0.65) or later as a browser plug-in Note: Macromedia Flash Player is standard in most browsers. You can find out what version of Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/...
Page 8: Accessing Breeze Manager
Breeze Manager supports the FlashPaper format, which Supports the FlashPaper format makes it easier to print presentations based on Macromedia Flash, or to print documents that are hosted in a Flash environment. Breeze Manager supports searches of documents from Breeze Supports archive searches meeting archives and other breeze content.
Page 9: The Breeze Manager Home Page
Do one of the following: In a browser window, go to the following URL: ■ http://yourcompany.breezecentral.macromedia.com where yourcompany is a version of your company’s name assigned for use in the URL when the company’s Breeze account was created. Open PowerPoint and select Breeze > Manage Account.
Page 10: Integration With Learning Management Systems
Sharable Content Object Reference Model (SCORM), version 1.2 For more information about LMS integration, see the Breeze TechNote at http:// www.macromedia.com/support/breeze/ts/documents/brz_lms_adpter_solutions.htm. Breeze also allows you to use a custom LMS component if your organization requires it. For more information, see “Adding a custom LMS component”...
Page 11: Additional Macromedia Resources
Center’s URL is www.macromedia.com/software/breeze. The Breeze Support Center contains the latest support information, Breeze Support Center including TechNotes, Breeze presentation tutorials, and support program details. Check the website often for the latest Breeze support information at www.macromedia.com/support/breeze. Additional Macromedia resources...
Page 12 Introduction: Using Breeze Manager...
Page 13: Chapter 1: About Permissions
CHAPTER 1 About Permissions Macromedia Breeze is a permissions-based system. You control what features a Breeze user can access for a particular file or folder by assigning permissions for that file or folder. Permissions for a folder or file can be assigned to a group or to an individual. For user-defined...
Page 14 Users or groups with a View permission setting for a folder can view any content in that View folder. A View permission for an individual file allows view access for that particular file. Users or groups with Access Denied for a folder or file cannot view it, access it, Access Denied or manage it in any way.
Page 15 Course Library A summary of Course Library functionalities allowed for each permission type is shown in the following table. Feature Access Denied Manage ✔ Navigate course folders ✔ View course summary information ✔ View course enrollee list ✔ Create new courses ✔...
Page 16: Permissions For Built-In Groups
Feature Access Denied Manage ✔ Edit meeting information ✔ Change meeting participants ✔ Send meeting notifications ✔ Move uploaded content to the Content Library ✔ Delete uploaded content ✔ Move meeting recordings to the Content Library ✔ Delete meeting recordings ✔...
Page 17 An account administrator can perform the following actions: • Manage users and groups, including creating, deleting, and editing them • Manage the Content Library, including creating, deleting, and organizing folders and setting content file and folder permissions • Manage the Course Library, including creating courses, enrolling users, sending enrollee notifications, and setting up course reminders •...
Page 18: Setting Permissions For Custom Groups
• View content and course reports If a user belongs to the Course Manager group but you do not want the user to have all the permissions that go with that group, an account administrator can place more restrictive permissions either on the individual user or on a group to which the user belongs. Account meeting administrators Account meeting administrators can manage the Meeting Library.
Page 19: Setting Permissions For A File Or Folder
Note: If you adjust the permissions for a folder, permissions for all files or subfolders contained in that folder are set to that permission level, unless you specifically change the permissions for the individual files or folders directly. From the Set Permissions page, change the permission type assigned to each group and individual for this folder.
Page 20: About Multiple Permissions Precedence
If you need to set up exceptions such as denying access to certain folders for a specific user, you can assign a user-based permission setting that takes precedence over the group permission, ensuring that access is prevented. User-assigned permissions always take precedence over group- assigned permissions (except for members of the Account Administrators group).
Page 21 Group G1 Group G2 Union (G1, G2) User permissions Resulting permissions permissions permissions permissions View Manage Manage View Manage Manage None Manage Access Denied Access Denied None None None None None Here are some tips to keep in mind about permission precedence: Keep in mind that user-specific permissions are additive to the Setting user permissions corresponding group-acquired permissions and override any group-acquired access denied...
Page 22 Chapter 1: About Permissions...
Page 23: Chapter 2: Managing Users And Groups
If you are an account administrator, you can create and manage users and groups as well as review accounts and customize the look of your installation of Macromedia Breeze. A group can contain both users and other groups. For instance, you can create a group called Global that contains a group for each country in which your company has an office (for example, United States, Germany, and so on).
Page 24: Navigating Users And Group Lists
Edit and delete groups. See “Changing a group name or description” Manage groups on page 31 “Deleting a group” on page View reports, including information about the courses completed and the View reports meetings attended by individual users. See “User reports” on page 126.
Page 25 Note: You are the only person who can change your password. Account administrators cannot change it. If you forget your password, click the “Forgot your password? Click here” link when attempting to log in to Breeze Manager. Managing your account...
Page 26: Managing Users
To change your password: Click the Home tab at the top of the Breeze Manager window. Click the Change My Password link, located under the Actions area of the home page. The Change My Password page appears. In the three input text boxes, enter your current (old) password, a new password, and then your new password again for confirmation.
Page 27 Include link for downloading PowerPoint plugin in email want the e-mail that is sent to the new user to contain a link for downloading the Macromedia Breeze Plug-In for Microsoft PowerPoint. Send the Breeze Plug-In for PowerPoint link only if the user will be a member of the Account Author group and will be able to publish presentations.
Page 28 To view a user’s information: Click the Users tab at the top of the Breeze Manager window. Navigate to the user whose information you want to edit. For more information on navigating, see “Navigating users and group lists” on page Click the user name.
Page 29 To assign a user to groups from the User Information page: Click the Users tab at the top of the Breeze Manager window. Navigate to the user whom you want to add to groups. For more information on navigating, see “Navigating users and group lists”...
Page 30: Managing Groups
The User Information page appears. Deleting a user If you are an account administrator, you can delete any user. Deleted users are permanently deleted from the system. When a user is deleted, the following occurs: • The user is removed from all group lists. •...
Page 31 Creating a new group If you are an account administrator, you can create groups. After you create a group, you should add the group to the permissions profile of folders or files in the Content, Course, or Meeting Libraries. For example, you may want to give the group Manage permissions for the Shared Content folder in the Content Library or the Shared Course folder in the Courses Library.
Page 32 To change a group name or description: Click the Users tab at the top of the Breeze Manager window. Navigate to the group whose name or properties you want to change. If the list of users and groups is long, select Groups Only from the Show pop-up menu. For more information on navigating, see “Navigating users and group lists”...
Page 33 To remove members from a group: Click the Users tab at the top of the Breeze Manager window. Navigate to the group from which you want to remove members. If the list of users and groups is long, select Groups Only from the Show pop-up menu. For more information on navigating, see “Navigating users and group lists”...
Page 34 Chapter 2: Managing Users and Groups...
Page 35: Chapter 3: Managing The Content Library
Macromedia Breeze Live module of the Macromedia Breeze Presentation platform. All Macromedia Breeze content is contained and organized in a directory of folders called the Content Library. The Content Library does not look the same to all users, because users have various permissions for viewing and managing folders.
Page 36: Types Of Files In The Content Library
All content in the Content Library must be one of the following types of media: a Breeze presentation, a Macromedia Flash application (SWF file), a Macromedia Flash video (FLV file), or an image (JPEG file). A Breeze presentation is a multimedia presentation containing slides, streaming audio, synchronized animation, and navigation controls.
Page 37: Structure Of The Content Library
Structure of the Content Library The Content Library is structured as follows: This folder is initially empty. You can place content here that will be accessed Shared Content or manipulated by multiple users. This folder is visible to all users. Account administrators and course managers can manage it, and account authors can publish to it.
Page 38 Content permissions for built-in groups The features that are accessible to each built-in group are shown in the following table. Group Shared Content Users Content My Content folder folder Account Administrator Manage / no Publish Manage / no Publish Manage individual user folders / no Publish / do not have their own folder Account Author...
Page 39: Navigating The Content Library
Functionality Access denied View Publish Manage ✔ ✔ View My Content View Users Content* Must be a member of the Account Administrator group. For more information on how permissions are figured for a user belonging to multiple groups and having multiple permissions, see “About multiple permissions precedence”...
Page 40: Searching The Content Library
The folders and files within the higher parent directory are displayed. The name and location of the parent folder are displayed in the navigation links trail near the top of the browser window. Searching the Content Library You can view information about a content file and open a content file from within the Breeze Manager application.
Page 41 “Viewing Breeze content in a browser window” on page 42 Note: To view Breeze presentations, Flash movies, or Flash videos, you must have the appropriate version of Macromedia Flash Player. For more information, see “System requirements” on page Opening Breeze content from the Content Library You can open content from within Breeze Manager after you locate it in the Content Library.
Page 42 Content Library. Note: Folder and file access permissions are set in the Breeze account administration application by an account administrator or content publisher. For more information, see the Publishing Macromedia Breeze Presentations guide. If, however, you access Breeze content directly in a browser window by using a URL, you may or may not be able to view the content.
Page 43 Breeze presentation layout The layout of a Breeze presentation consists of four main parts: The main part of the browser window, which displays the presentation slides. Presentation A pane on the left side of the browser window for displaying the name of Presentation outline the presentation, the speaker information, and the names of all the slides.
Page 44 Using the presentation control bar You can control the presentation display and playback by using the control bar located at the bottom of the presentation. From left to right, the presentation control bar includes the following: A toggle button that allows you to change the viewing mode of the Full-screen mode button presentation.
Page 45 Changing to full-screen viewing mode You can view Breeze presentations in several modes: The default viewing mode. It includes the presentation controls at the bottom of the Normal browser window and a presentation outline (if it exists) on the left. An optional viewing mode in which the presentation outline is removed and the Full-screen size of the presentation slides is increased to fill your browser window.
Page 46 Navigating between slides You can navigate between slides during playback by using either of the following: • The presentation control bar • The presentation outline Note: Not all presentations have a presentation outline. To move to the previous slide by using the presentation control bar: •...
Page 47: Adding New Content
Publishing Breeze presentations from PowerPoint Content Library, you must use the Breeze Publish Wizard from PowerPoint. For more information, see Using the Macromedia Breeze Publish Wizard. Note: If a presenter uploads content from a Breeze meeting room, the content is not placed in the Content Library but in the Meeting Library.
Page 48: Managing Content Files
The Choose file window opens When the content is located, click the Open button. Note: You can upload only FLV, JPEG, PPC, PPT, and SWF files or a packaged pod. In the Enter Content Information area, enter a title for the new content file and a summary. Note: The title is required.
Page 49 Click the Move button. The Move Successful page appears, confirming that the move was successful. Click OK. Deleting a content file Account administrators, course managers, and users with permission to manage a specific Content Library folder can delete content files. When content files are deleted, they are permanently deleted and the information cannot be retrieved.
Page 50 Note: This option is visible only if you are editing a Breeze Presentation file. If you rename a Breeze Presentation file and click Save and Rebuild, the Breeze Presentation file is rebuilt with the new file name visible in the presentation. The Content Information page appears.
Page 51 To e-mail a content file URL: Click the Content tab at the top of the Breeze Manager window. Navigate to the content file for which you want to send the e-mail notification. For more information, see “Navigating the Content Library” on page Select the name of the content file for which you want to send the e-mail notification.
Page 52 In the Save As dialog box, navigate to where you want to save the file. Click the Save button. Note: You may want to replace the default suggested filename with a more appropriate name. Click the Save button. A Download Progress dialog box appears, showing the download progress. When the download is complete, you can immediately view or extract the content on your local computer.
Page 53 To download the Breeze presentation source files: Click the Content tab. Navigate to the presentation that you want to download. For more information, see “Navigating the Content Library” on page Select the name of the presentation that you want to download. The Content Information page appears.
Page 54 Setting custom permissions for content files By default, when you add content to the Content Library using any method (see “Adding new content” on page 47), the file permissions are set to Same As Parent. The file has the same permission profile as that of the folder in which it is saved.
Page 55 If you see a Customize button, click it. Otherwise, go to step 6. Note: You will not see a Customize button if the file already has a custom profile, On the Set Permissions page, do one of the following: To make the content publicly accessible, click the Yes button next to Allow public viewing, ■...
Page 56: Managing Content Folders
Click the Remove button. On the Remove page, click the Remove button. Managing content folders Account administrators, course managers, and users with permission to manage a specific Content Library folder can organize the Content Library by creating, moving, and deleting folders.
Page 57 To create a content folder: Select the Content tab at the top of the Breeze Manager window. Navigate to the location where you want to add the new folder. Click the New Folder button, located in the menu bar above the content listing. On the new page that appears, enter the name of the new folder.
Page 58 Setting content folder permissions By default, when you create a content folder in the Content Library (see “Creating a content folder” on page 56), the folder permissions are set to Same As Parent. The folder has the same permissions profile as that of the folder in which it is created. You can make content folders public or private: Anyone can view the content contained in a public folder, as long as the content has a Public...
Page 59 If the folder already has a custom profile and you want to set its permissions back to those of ■ its parent folder, click the Reset to Parent button. Managing content folders...
Page 60 Chapter 3: Managing the Content Library...
Page 61: Chapter 4: Managing The Course Library
Note: This chapter applies only to installations that include the Macromedia Breeze Training module. A course is a Macromedia Breeze presentation that is associated with a given set of enrolled learners and with usage tracking of each individual enrollee. All Breeze courses are contained and organized in a directory of folders called the Course Library.
Page 62: Structure Of The Course Library
Structure of the Course Library The Course Library initially consists of one folder, the Shared Courses folder. This folder is visible to all users. Account administrators, account course administrators, and users with Manage permissions for the Shared Courses folder can create subfolders within it and manage it. Course Library permissions The ability to create, manage, and edit courses in various folders in the Course Library is determined by what groups a user belongs to and what individual permissions have been assigned...
Page 63: Navigating The Course Library
Feature Access Denied Manage ✔ Send/ change settings for course reminders ✔ Set up course self-registration ✔ Create course folders ✔ Move course folders ✔ Delete course folders ✔ Set course folder permissions ✔ View course reports For more information on how permissions are figured for a user belonging to multiple groups and having multiple permissions, see “About multiple permissions precedence”...
Page 64: Viewing Course Information
Returning to any higher parent directory level Above the navigation bar is a trail of navigation links, indicating your current location in the directory structure. You can move up to any parent folder, not just the one immediately above the current folder, by clicking the name of the parent directory in this list of navigation links.
Page 65: Creating A New Course
In the course list, select the name of the course. The Course Information page appears. Click the List Enrollees link in the navigation bar. The names of enrolled users and groups are displayed. To edit this list, see “Changing course enrollees”...
Page 66 Click the New Course button in the navigation bar. The Wizard Introduction page for the Course Wizard appears. Click the Next button. The Enter Course Information page appears. Follow the steps in the Course Wizard. For more information, see “Step 1: Entering course information” on page “Step 2: Selecting course content”...
Page 67 Step 2: Selecting course content The second step in the Course Wizard is to select the course content. The content you use must exist in the Shared Content folder of the Content Library. It cannot exist in a user folder. For more information on the structure of the Content Library, see “Structure of the Content Library”...
Page 68 To enroll learners: On the Enroll Learners page, select the check boxes next to the names of the groups or users that you want to enroll as learners. Note: The Enroll Learners page appears after you complete “Step 2: Selecting course content” on page Click the Enroll Selected button.
Page 69 Do one of the following: Click the Next button. ■ The Set Up Notification page appears. Click Finish. ■ This ends the Course Wizard without completing “Step 5: Setting up notifications” on page 69 “Step 6: Setting up reminders” on page If you want to set up course notifications, or enable e-mail reminders later, you can edit the course.
Page 70 Setting for when the e-mail is sent to enrollees. There are four possible Notification Timing values: Do not send a notification, Send notification new, Send notification on course start date (the default value), or Send on (a specific month, day, and year). You can select the times from a pop-up menu.
Page 71 • Notifications set up for future dates are processed every night at midnight. On the set date, depending on the number of notifications in the queue, they are sent within a few minutes or a few hours after midnight PST. In most cases, enrollees receive their notifications by the time they arrive for work in the morning.
Page 72: Managing Courses
Course information variables that you can use in your e-mail and that are Runtime fields automatically filled in for you when the e-mail is sent. The runtime fields include the following: The current name of the course. {course-name} The current course ID. {course-id} The current course summary.
Page 73 • “Moving a course” on page 73 • “Deleting a course” on page 73 • “Editing course information” on page 74 • “Changing course content” on page 75 • “Changing course enrollees” on page 76 • “Changing settings for course notifications” on page 77 •...
Page 74 • Any delayed course notifications are not sent. • The content used by the course remains in the Content Library. If you want to prevent access to a course but retain reporting information, set the course close date and do not delete the course. To delete a course: Click the Courses tab at the top of the Breeze Manager window.
Page 75 Click the Edit Information link in the navigation list. The Edit Information page appears. Edit the Course information. Click the Save button. The Course information page appears. Changing course content If you are an account administrator, a course manager, or a user with permission to manage a specific Course Library folder, you can change the content for a course.
Page 76 On the Save page, click the Yes, update my content button. The Course Information page opens. Changing course enrollees If you are an account administrator, a course manager, or a user with permission to manage a specific Course Library folder, you can add or remove the enrollees for a course. Enrollees who are removed from enrollment do not receive any notification.
Page 77 To remove course enrollees: Click the Courses tab at the top of the Breeze Manager window. Navigate to the course whose content you want to change. For more information, see “Navigating the Course Library” on page In the course list, select the name of the course. The Course Information page appears.
Page 78 For more information, see “Notification e-mail settings” on page Edit the e-mail subject and message as you want, using any of the runtime fields. For more information, see “Notification e-mail settings” on page 78 “Default notification e-mail fields” on page Click the Send button.
Page 79 Notification e-mail properties Notifications are placed in a queue and are sent as follows: • Notifications set to send now or on the current day are sent shortly after the Notifications page is submitted. • Notifications set up for future dates are processed every night at midnight. On the set date, depending on the number of notifications in the queue, they are sent within a few minutes or a few hours after midnight PST.
Page 80 Click the Save button. The Course Information page appears. E-mail reminder settings The e-mail reminder settings and valid runtime fields are listed here: Setting for when e-mail reminders are sent to enrollees. You can choose to Notification timing disable course reminders, send reminders the day before a course closes, or send reminders starting on a set start date with a specific occurrence: once, daily, weekly, or monthly.
Page 81 • Reminders set up for the current day are sent shortly after the Reminders page is submitted. • Reminders set up for future dates are processed every night at midnight. On the set date, depending on the number of reminders in the queue, they are sent within a few minutes or a few hours after midnight PST.
Page 82: Managing Course Folders
Click No to the Add Users To A Group option if you do not want to add self-registered ■ users to a group. Click Yes to the Add Users To A Group option if you want to add self-registered users to a ■...
Page 83 The New Folder page appears. Enter the name of the new folder. Click the Save button to create the new folder. Moving a course folder Account administrators, course managers, and users with permission to manage a specific Course Library folder can move the location of course folders. When you move a course folder, all the courses within the folder are also moved to the new location.
Page 84 Setting course folder permissions By default, when you create a course folder in the Course Library (see “Creating a course folder” on page 82), the folder permissions are set to Same As Parent. The folder has the same permissions profile as that of the folder in which it is created. Note: To change permissions on a folder, you must open the folder before setting permissions.
Page 85 To add a user or group to the permission access list: In the access list navigation bar, click the Add button. A list of users and groups appears. Select the type of permission that you want to assign to specific groups or users from the pop- up menu at the top of the window.
Page 86 Chapter 4: Managing the Course Library...
Page 87: Chapter 5: Managing The Meeting Library
CHAPTER 5 Managing the Meeting Library A Macromedia Breeze Live meeting is an online real-time meeting in which a presenter can show slides or multimedia presentations, screen share, chat, and broadcast live audio and video. A Breeze meeting takes place in a Breeze meeting room, a Macromedia Flash application that you run in a browser window by using Flash Player.
Page 88: About Breeze Meetings
“Meeting permissions” on page 89 Meeting room versus meeting Macromedia Breeze Live is unique among web meeting applications because you use it not only to schedule online meetings at particular times, but also to create meeting rooms. You create a virtual meeting room before a meeting starts and, just as a real meeting room does, the virtual meeting room continues to exist after a meeting.
Page 89 Types of meetings You can create two types of meetings: Accessible only to registered Breeze users or accepted guests. A registered Breeze Invitees Only user is a user who is listed as a participant for the meeting in the Breeze Manager. Participants must log in to the meeting with a valid Breeze login and password or be accepted into the room by a presenter.
Page 90: Structure Of The Meeting Library
Structure of the Meeting Library The Meeting Library is structured as follows: This folder is initially empty. You can place meeting rooms here that Shared Meetings multiple users will access and manipulate. This folder is visible only to users with view permission.
Page 91 Meeting permissions for built-in groups The following table shows the features that are accessible to each built-in group: Group Shared Meeting User Meeting My Meetings folder folder folder Account Administrators Manage Manage Manage individual user folders / do not have their own folder Account Authors None None...
Page 92: Navigating The Meeting Library
Feature Access denied Manage ✔ Set up meeting self-registration ✔ Move uploaded content to the Content Library* ✔ Delete uploaded content ✔ Move meeting recordings to the Content Library* ✔ Delete meeting recordings ✔ Create meeting folders ✔ Move meeting folders ✔...
Page 93: Searching Meeting Library Archives
Returning to any higher parent directory level Above the navigation bar is a trail of navigation links, indicating your current location in the directory structure. You can move up to any parent folder, not just the one immediately above the current folder, by clicking the name of the parent directory in this list of navigation links.
Page 94 To view a meeting summary: Click the Meetings tab at the top of the Breeze Manager window. Navigate to the folder that contains the meeting for which you want to get information. For more information, see “Navigating the Meeting Library” on page In the meeting list, select the name of the meeting.
Page 95: Creating A Meeting
To view a meeting recordings list: Click the Meetings tab at the top of the Breeze Manager window. Navigate to the folder that contains the meeting for which you want to get information. For more information, see “Navigating the Meeting Library” on page In the meeting list, select the name of the meeting.
Page 96 For more information, see “Step 1: Entering meeting information” on page “Step 2: Selecting participants” on page “Step 3: Enable meeting self-registration” on page 98, and “Step 4: Sending invitations” on page Step 1: Entering meeting information The first step in the Meeting Wizard is to enter meeting information. You can edit meeting information any time after the meeting is created.
Page 97 To select meeting participants after the meeting is created, see “Changing meeting participants” on page 103. To enable meeting participant self-registration, see “Setting up meeting self- registration” on page 100. To send meeting invitations after the meeting is created, see “Sending meeting invitations”...
Page 98 If you want to change the permission type (presenter or participant) for any user or group, change the permission type in the pop-up menu in the Permission column. You can also change the permission types of registered participants later, after the meeting is created.
Page 99 Step 4: Sending invitations The final step in the Meeting Wizard is to send meeting invitations. A meeting invitation is an e- mail sent to meeting participants informing them about the meeting date, time, duration, and location. The invitation process differs depending on the type of meeting that you are having: If your meeting is for registered Breeze users only, you create a custom e-mail Invitees Only message from within the Breeze Manager.
Page 100: Managing Meetings
A new message starts in your e-mail client. Select the people to whom you want to send the e- mail. Edit the e-mail subject and message. Send the e-mail. Return to the Breeze Manager and click the Finish button. The Meeting Information page appears. Managing meetings If you are an account administrator, an account meeting administrator, or a user with permission to manage a specific Meeting Library folder, you can manage meetings by doing the following:...
Page 101 • If the person is not already a Breeze user, the person must enter an e-mail address and password. The person is automatically created as a Breeze user (with no permissions) and added to the enrollee list for the meeting. To set up meeting self-registration: Select the Meeting tab at the top of the Breeze Manager window.
Page 102 Click the Move button, located in the menu bar above the meeting list. A new window appears, listing the items that you selected and letting you specify their new folder location. Navigate to the folder location where you want to place the meetings by clicking the folder titles or the Up One Level button.
Page 103 Editing meeting information If you are an account administrator or a presenter, you can modify the following meeting properties: A required field that is displayed in the meeting list and in reports. Meeting Name A meeting summary that is displayed on the Meeting Information page and in Summary meeting reports.
Page 104 For more information, see “Navigating the Meeting Library” on page In the meeting list, select the name of the meeting. The Meeting Information page appears. Click the Edit Participants link in the navigation bar. The Edit Participants page appears. Click the Add button in the navigation bar. Select the check boxes next to the names of the users or groups that you want to register for your meeting.
Page 105 The Meeting Information page appears. Click the Edit Participants link in the navigation bar. The Edit Participants page appears. Select the new permission type that you want to assign to a user or group, using the pop-up menu in the Permissions column. Do one of the following: Click the Next button at the bottom of the page.
Page 106 Select the check box next to the Attach Microsoft® Outlook™ calendar Event (vCal) to Email Message option, if you want the e-mail to include a Microsoft Outlook Calendar vCard attachment. Click the Send button. The Meeting Information page appears. To send invitations for a meeting open to anyone: Select the Meetings tab at the top of the Breeze Manager window.
Page 107 Click the Move To Folder button in the navigation bar. A new window appears, listing the items that you selected and letting you specify their new folder location in the Content Library. Navigate to the folder location in the Content Library where you want to move the content file by clicking the folder titles or the Up One Level button.
Page 108: Managing Meeting Folders
For more information, see “Navigating the Meeting Library” on page In the meeting list, select the name of the meeting. The Meeting Information page appears. Click the Recordings link in the navigation bar. The Recordings page appears. Select the check boxes next to the recordings that you want to move. Click the Move button in the navigation bar.
Page 109 • “Creating a meeting folder” on page 109 • “Moving a meeting folder” on page 109 • “Deleting a meeting folder” on page 110 • “Setting meeting folder permissions” on page 110 Creating a meeting folder Account administrators, account meeting administrators, and users with permission to manage a specific Meeting Library folder can create folders and subfolders within it.
Page 110 Deleting a meeting folder Account administrators, account meeting administrators, and users with permission to manage a specific Meeting Library folder can delete meeting folders. When a meeting folder is deleted, the following occurs: • The meeting folder and all items in the folder and its subdirectories are permanently deleted, and the information cannot be retrieved.
Page 111 Select the name of the meeting folder whose permission settings you want to set. Click the Set Permissions button in the navigation bar. The Set Permissions page appears. If you see a Customize button, click it. Otherwise, go to step 6. Note: If the folder already has a custom profile, you do not see a Customize button.
Page 112 If you want to update the permission type assigned to any user or group, do the following: Select a new permission type from the pop-up menu next to the user’s or group’s name. ■ Click the Apply button at the top of the page. ■...
Page 113: Chapter 6: Creating Reports
CHAPTER 6 Creating Reports The Macromedia Breeze Manager provides many types of reports that give you information about courses, meetings, content, users, and your account status. Report data is visible onscreen in the Breeze Manager window, or can be downloaded in Comma Separated Value (CSV) format that you can import into other applications, such as Microsoft Excel.
Page 114: Course Reports
Course reports Course reports provide information about the number of students who have taken courses and the quality of their performance. You can get aggregate and detailed usage information, including slide views, question responses, and answer breakdowns. You can also download complete course report data for the course, or any of the individually detailed course reports.
Page 115 Provides summary information about the content in your account, Course summary report including the number of times the content was viewed and the date it was last viewed. See “Course summary report” on page 115. Provides usage information for each individual slide within a course. Course report by slides “Course report by slides”...
Page 116 From the Course Summary Report page or any other individual report page for the course, ■ click the By Slides link in the navigation bar below the header for the course. The By Slides page appears. To re-sort the data in a course report by slides: •...
Page 117 User response details report For each user in a course report by users, a response details report is available. This report contains the following information: The total possible score, the passing score, the user’s score, and the Quiz summary information user’s status (passed or failed).
Page 118 On the Course Reports page, click the By Questions link in the Reports column for that ■ course. From the Course Summary Reports page or from any other individual report page for the ■ course, click the By Questions link in the navigation bar below the header for the course. The By Questions page appears.
Page 119: Meeting Reports
Meeting reports Meeting reports provide information about a meeting room and about each meeting room session. The data includes the number of attendees, invitees, invitees who attended, and invitees who were absent, and it includes the time in, time out, and so on. Note: To access meeting reports, you must be an account administrator or a meeting administrator, or have manage permissions for the Meeting Library.
Page 120 Individual meeting reports The Breeze Manager provides the following four types of detailed reports for a meeting: For a meeting or a meeting folder, provides summary information, Meeting summary report including the number of attendees, invitees, invitees who attended, and invitees who were absent. For a meeting folder, the total numbers for all meetings in the folder are used.
Page 121 To access a meeting summary report: • Do one of the following: On the Meeting Reports page, select the name of the meeting or meeting folder. ■ On the Meeting Reports page, click the Summary link in the Reports column for that ■...
Page 122 The session number, the session start time, the session end time, the Session information number of registered users, the number of guest users, and poll information. To get detailed information about a specific session, including how attendee numbers varied throughout the session, see “Session attendance over time report”...
Page 123: Content Reports
Meeting report by polls A meeting report by polls includes the following information: The total possible score, the passing score, the average score, the Poll summary information high score, and the low score. To access the meeting report by polls for a meeting: •...
Page 124 Do one of the following: Click the Content Reports link in the green navigation bar directly below the Tab menu. ■ Click the View link next to Content Reports on the List Reports page. ■ Click the View Content Reports link in the Content Reports section on the List Reports ■...
Page 125 Content report by slides A content report by slides includes the following information: The slide number. If slide 0 exists, it is a summary page for the presentation. Slide The number of times that a specific slide has been viewed. If a user navigates to the same Views slide multiple times, each time is counted in the view count.
Page 126: User Reports
From the Summary page or from any other specific report page for the content, click the By ■ Answers link in the navigation bar below the header for the content. The By Answers page appears. To view the answers report for a question: •...
Page 127 Provides the total number of courses completed by the user, the Summary course information number of courses passed, and the number of courses failed. For each course, provides the course name, course ID (if it has one), Individual course data user status (P for passed, F for failed, C for completed an ungraded course), user’s score (in percentage), date of completion, time the course was taken, and course certificate number.
Page 128: List Reports
Note: If you click a column more than once in succession, the data is sorted in the opposite order from the order currently shown: from ascending to descending, or descending to ascending. List reports List reports provides a page that summarizes all the individual reports that are available in Breeze Manager.
Page 129 Content Slide Views The Content Slide Views download provides the number of slide views for each content slide page. The default name of the downloaded file is data.csv. The CSV file includes the following data fields: • Session ID The unique ID number for this viewing of a presentation •...
Page 130 • Presentation Name The name given to this presentation • Quiz ID The number for a quiz associated with this course • Quiz Name The name given to a quiz associated with a course • Quiz Passing Score The total number of correct responses required to pass a course •...
Page 131 • Date/Time Attempted The date and time that the user attempted to access the presentation • Course ID The unique ID number of the course that the user attempted to access • Quiz ID The number of the quiz associated with the course a user attempted to access •...
Page 132 • Answer ID The unique ID number of the answer to a quiz question • Answer Text The text of the correct answer to the quiz question • Answer Correct The value assigned to a correct answer to a quiz question (No is false, Yes is true) To download the Course Quiz Information data: Click the Reports tab.
Page 133 To download the Course Quiz Responses and Results data: Click the Reports tab. The List Reports page appears. Do one of the following: Click the Download Report Data link in the green navigation bar directly below the Tab ■ menu. Click the View link next to Download Data on the List Reports page.
Page 134 A File Download dialog box appears. Click the Save button. Select a directory location and filename, and then click Save. Meeting Attendance The Meeting Attendance download provides the attendance of each meeting, including joining and leaving times. The default name of the downloaded file is data.csv. The CSV file includes the following data fields: •...
Page 135: Chapter 7: Managing And Customizing Accounts
Managing and Customizing Accounts If you are an account administrator, you can manage or review your account, including account reports, and customize the look and functionality of your Macromedia Breeze installation. To access the account management or customization functionalities of Macromedia Breeze Manager, click the Account tab at the top of the Breeze Manager window.
Page 136: Customizing Breeze
Breeze account administrator. Adding custom logos You can customize your Macromedia Breeze installation by adding a logo to the Breeze login page, the Breeze Manager banner (located on the upper left corner of the Manager screen), and the Presenter Add-In for Breeze.
Page 137 (SCORM) and AICC. However, if your existing LMS requires a custom component, and it is AICC-compliant, you can configure your Breeze installation to use it instead. The default Breeze implementation uses a Macromedia Flash 5 component for communication with an AICC-based LMS system. The benefits of the default AICC LMS implementation include the following: You can upload a custom AICC component written in Flash ActionScript.
Page 138: Viewing Your Account Reports
LMS component based on Flash 4 with the proxy server do not experience this issue. Cross- domain scripting issues may occur when your users access the LMS component across domains in your organization. For more information, see the TechNote at www.macromedia.com/support/flash/ ts/documents/loadvars_security.htm. To add a custom LMS component: Click the Account tab.
Page 139 The number of downloads performed in the month, and the Download Used/Allowed number of downloads allowed per month. The number of training participants for the month, and the Training Concurrent User Peak number of training participants allowed per month. To access the Breeze Presentation/Training report: Click the Account tab.
Page 140 Chapter 7: Managing and Customizing Accounts...
Page 141: Index
INDEX access denied 14 colors, custom 136 access list, permissions Comma Separated Value (CSV) format, reports 128 Content Library 55 components, Breeze Manager 5 Course Library 84 Content Library Meeting Library 111 accessing 35 accessing Breeze Manager 8 adding new content 47 account administration creating a content folder 56 information, accessing 135...
Page 142 Course Library description, group 31 accessing 61 documentation 10 content, changing 75 downloading content, selecting 67 Breeze presentation files 52 creating a course folder 82 files from Content Library 51 creating a new course 65 report data 128 defined 61 deleting a course 73 deleting a course folder 83 e-mail...
Page 143 20 accessing 8 removing a user 29 features 5, 9 removing members from 32 Macromedia Breeze Plug-In for PowerPoint 6 viewing information about 31 Macromedia Breeze Presentation platform 5 guides 10 Macromedia Breeze Training Module 5 manage permission setting 13...
Page 144 administrator permissions 18 changing meeting participants 103 name, group 31 creating a meeting folder 109 navigation bar, users and groups 24 creating a new meeting 95 new features, Breeze Manager 7 defined 87 notes, slide 45 deleting a meeting 102 notifications, course deleting a meeting folder 110 changing settings 77...
Page 145 PowerPoint Plug-In 6 user 126 precedence, permissions 20 presentations account report 138 searching audio 47 Content Library 40 control bar 44 Meeting Library 93 creating 6 security, Content Library 42 downloading from Content Library 52 self-registration full-screen viewing mode 45 course 68, 81 new features 8 meeting 98, 100...
Page 146 management features 23 navigation bar 24 password, changing 24 removing from a group 29 reports 126 viewing information about 27 user guides 10 User Meetings folder 90 Users Content folder 37 view permission setting 14 Windows, versions supported 7 Zip files, extracting 53 Index...

This manual is also suitable for:

Breeze

MACROMEDIA BREEZE-USING THE BREEZE MANAGER Use Manual

INTRODUCTION Using Breeze Manager

CHAPTER 1: About Permissions

CHAPTER 2: Managing Users and Groups

CHAPTER 3: Managing the Content Library

CHAPTER 4: Managing the Course Library

CHAPTER 5: Managing the Meeting Library

CHAPTER 6: Creating Reports

CHAPTER 7: Managing and Customizing Accounts

Index

Quick Links

Need help?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for MACROMEDIA BREEZE-USING THE MACROMEDIA BREEZE MANAGER

Summary of Contents for MACROMEDIA BREEZE-USING THE MACROMEDIA BREEZE MANAGER

This manual is also suitable for:

Table of Contents