Page 1 Breeze Manager User Guide...
Page 2 Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally.
Page 3: Table Of Contents
Additional Macromedia resources ........
Page 4 CHAPTER 4: About Training ......... 57 Accessing the Training library .
Page 5 CHAPTER 9: Working with Meetings ....... . . 127 Getting information about a meeting ....... . . 128 Joining a meeting .
Page 6 CHAPTER 15: Working with Events ........201 Creating an event .
Page 7: Breeze Manager Users
INTRODUCTION Using Breeze Manager Breeze Manager is a web application that acts as an access and control point for all Macromedia Breeze applications. Breeze Manager allows you to set up and manage meetings, seminars, and training courses and curriculums, as well as manage content that can be shared through meetings, presentations, training courses, and events.
Page 8 An author is anyone who uploads content to the Breeze server. Content can include files created in Breeze Presenter, Macromedia Captivate, or any other content uploaded to the Breeze Content library. For information on the types of files you can upload to Breeze, see “Types of files in the...
Page 9: Integration With Learning Management Systems
• Macromedia Flash Player 6 (6.0.65) or later as a browser plug-in Note: Macromedia Flash Player is standard in most browsers. You can find out what version of Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/...
Page 10: New Breeze Manager Tabs
New Breeze Manager tabs There are four new tabs, each representing a new functionality, that have been added to the Breeze Manager interface: • Training tab. This tab replaces and incorporates all the features from the previous Courses tab, but also adds the ability to create and manage curriculums as well. See Chapter 6, “Working with Training Curriculums,”...
Page 11: New Features For Breeze Administrators
Custom URLs You can now create a custom URL for your meetings, training, events, presentations, or seminars that is easy to remember. This name is appended to the domain name of your server, and is created when you set up the meeting, training, event, or seminar, as explained in the relevant chapters of this guide.
Page 12: New Features For Breeze Trainers
Breeze, as described below. Note: If you have Macromedia Breeze Presenter or Macromedia Captivate installed, you can also use the Publish option to upload content to the Content library. For more details, see the Breeze Presenter User Guide.
Page 13: Additional Macromedia Resources
The Breeze Support Center contains the latest support information, including TechNotes, Breeze presentation tutorials, and support program details. Check the website often for the latest Breeze support information at www.macromedia.com/support/breeze. Breeze Developer Center The Breeze Developer Center provides information for Breeze developers on extending Breeze and developing Breeze applications, at www.macromedia.com/...
Page 14 Introduction: Using Breeze Manager...
Page 15 CHAPTER 1 Understanding the Workspace The Macromedia Breeze Manager is the web application that enables users to manage content and create meetings, events, courses, and much more. The full Breeze Manager application user interface consists of seven tabs (also called pages), each associated with a particular function and application, as the following illustration shows.
Page 16: Breeze Tab Access
Breeze tab access You might not see all seven tabs on your own interface. This is because your organization has not purchased the applications associated with particular tabs. If your organization has purchased a specific Breeze application, it is visible in your Breeze Manager window, but you might get an error message when you click on the tab to access it.
Page 17: Home Tab
• Event Management tab, associated with events, which can be any Breeze Meeting, training, presentation, or seminar that requires registration and special reporting requirements. Breeze event managers use the Event Management tab to create and manage events. For information, Chapter 14, “About Events,” on page 195, Chapter 15, “Working with Events,”...
Page 18 My Scheduled Meetings Clicking the My Scheduled Meetings link displays all of the current and expired Breeze Meetings in which you are involved; your involvement is shown in the Role column. Although your current and future meetings are also displayed in list form under My Scheduled Meetings, clicking My Scheduled Meetings also displays a list of expired meetings.
Page 19 Home tab actions On the left side of the Home tab are two features that enable you to perform specific actions. Create The Create menu enables you to create new occurrences of those functions for which you have permission. For example, if you are a meeting host, the menu includes the New Meeting option. You can click New Meetings to start the Meeting wizard to create a new meeting.
Page 20 My Profile Clicking the My Profile link displays information about your Breeze account, as well as two additional links, Change My Password and Edit My Preferences. User Information The information displayed may vary, depending on the information your Breeze administrator has defined for user profiles, but at the very least your first and last names, your login, and your e-mail address are listed.
Page 21: Breeze Terms And Concepts
A Breeze Meeting takes place in a Breeze meeting room, a Macromedia Flash application that you run in a browser window by using Macromedia Flash Player. The meeting room continues to exist even after the meeting is over.
Page 22: Breeze Icons
Breeze events In Breeze, the term event means a large-scale web meeting, presentation, seminar, or training that requires registration and has unique reporting requirements. As such, the Breeze Event Management functionality contains special features that are exclusive to events. For more information about events, see Chapter 14, “About Events,”...
Page 23: Global Breeze Manager Features
Icon Description Authorware content Files created in Macromedia Authorware, a visual authoring tool for creating e-learning applications that can be delivered on corporate networks, CDs, DVDs, and websites. Captivate content Files created in Macromedia Captivate, an application that automatically records all onscreen actions and instantly creates an interactive Flash simulation.
Page 24 Do not use any of the terms in the following table, because they are keywords reserved by the Breeze server. • account • curriculum • input • search • admin • data • macromedia • seminar • administration • default • meeting • send • api • download •...
Page 25 • breeze • flash • output • source • close • gateway • presenter • src • com • go • producer • stream • common • home • public • system • console • hosted • publish • training •...
Page 26 To clear filters you have set, click Reset on the Set Report Filters page. To set report filters: Follow the appropriate procedure to access the information page for the report you want (for example, the Content, Meeting, Course Information page, and so on) for the file whose report filters you want to set.
Page 27 Do the following to set the date range filters: Select the From and/or To check boxes, as appropriate. From the pop-up menus, select the start and/or end dates and times, as appropriate, to set the parameters for the report data you want. If you do not want to set any more filters, click Save.
Page 28 Downloading reports If the Download Report Data button appears for a specific report, you can click it to export all the report data to a comma separated values (CSV) file. After you do so, you can either save or open the report. If you are running Breeze Manager in an Internet Explorer browser and choose to open the report, Windows automatically opens it in Excel.
Page 29: About The Content Library
Types of files in the Content library All content in the Content library must be one of the following types of media: • A single PPT file (it is converted to a Macromedia Breeze Presentation file from Macromedia Breeze Presenter) •...
Page 30 A ZIP file that contains multiple SWF files and extra files (images, XML files, and so on) and one file called index.swf that will be loaded first • A ZIP file that contains simple Macromedia Authorware content (one HTM file, one AAM file, and extra Authorware files) •...
Page 31: About Content Library Permissions
Users or groups with a View permission setting for a folder can view any content within that folder (this includes accessing the content in a Macromedia Breeze Meeting). A View permission setting for an individual file allows view access for that particular file.
Page 32: Structure Of The Content Library
Structure of the Content library The Content library is structured as the following illustration shows. Content Library Shared User Content Content user1@macromedia.com user3@macromedia.com (My Content for user 1) (My Content for user 3) user2@macromedia.com (My Content for user 2) Chapter 2: About Content...
Page 33: Content Library Activities
Open a content file for viewing, such “Breeze content access as a presentation or a Captivate through a browser” simulation on page 31 View a Macromedia Breeze See a presentation that was “Viewing a Macromedia Presentation uploaded from the Macromedia Breeze Presentation”...
Page 34 Task Description Publish/update presentations Convert PowerPoint presentations to See Breeze Presenter User a Flash file and publish to the Breeze Guide server Upload content Upload content to a Content library “Adding new content to the file or folder Content library” on page 44 Move content Move a content file to another “Moving a content file or...
Page 35: Navigating The Content Library
CHAPTER 3 Working with Content The Content tab of Macromedia Breeze Manager is your interface for managing content. Working with content not only means creating, editing, and managing files within the library, but also adding and viewing content media. This chapter contains instructions on Content library navigation and file management, as well the procedures needed to view presentations and create content reports.
Page 36: Searching The Content Library
Returning to any higher parent directory level Above the navigation bar is a trail of navigation links, called the navigation trail, which indicates your current location in the directory structure. You can move to any parent folder (including the one immediately above the current folder) by clicking this folder’s name in the navigation trail. To return to any parent folder: •...
Page 37 To refine your search criteria: Click Search Content. A bar appears with three text fields: Show, Display, and Search For. To change the Show default, select the content type you want to search for from the Show pop- up menu. To change the number of matches that display per page, select how many results you want displayed on each page from the Display pop-up menu.
Page 38 Viewing Breeze content To view Macromedia Breeze Presentations, Flash content, or Flash Video files, you must have the appropriate version of Macromedia Flash Player. For more information, see “System requirements” on page 9. You can view the contents of a Content library file, including a Breeze Presentation, in one of the following ways: •...
Page 39: Breeze Presentation Layout
The Breeze content appears in the browser window. Viewing a Macromedia Breeze Presentation A Macromedia Breeze Presentation is a multimedia presentation that contains slides, streaming audio, synchronized animation, and navigation controls. When you open a presentation for viewing, a new browser window opens and the presentation begins to load. Use the procedures in this section to work with the various presentation features: •...
Page 40: Using The Presentation Outline Pane
Using the presentation Outline pane Most presentations have an Outline pane on the sidebar. The Outline pane lists the title and duration of each slide. You can use the Outline pane to display information and to move to a specific slide in the presentation. To view the Outline pane: •...
Page 41: Using The Presentation Search Pane
Attachments displays a small window that shows any attachments (e.g., documents, spreadsheets, images, URL addresses, etc.) that were added. Show/Hide Sidebar and Toolbar toggles between showing and hiding the sidebar and toolbar. Viewing a Macromedia Breeze Presentation...
Page 42: Changing To Full-Screen Viewing Mode
Changing to full-screen viewing mode You can view Breeze Presentations in two modes: Normal is the default viewing mode. It includes the presentation toolbar at the bottom of the browser window and the presentation sidebar. Full-screen is an optional viewing mode in which the presentation toolbar is removed and the size of the presentation slides increases to fill your browser window.
Page 43: Navigating Within The Current Slide
Click Audio in the presentation toolbar and move the volume bar to the bottom. To enable the audio: • Click Audio on the presentation toolbar and move the volume bar up to increase the volume. Viewing a Macromedia Breeze Presentation...
Page 44: Adding New Content To The Content Library
Publishing Breeze Presentations from PowerPoint For instructions, see the Breeze Presenter User Guide. Publishing demonstrations and simulations from Macromedia Captivate You can add Captivate simulations to the Content library; for instructions, see Using Captivate. In addition, if a presenter uploads content from a Breeze meeting room, the content is not placed in the Content library but in the Meetings library.
Page 45: Managing Content Files And Folders
Click New Content on the menu bar above the content list. The Enter Content page appears, with the appropriate folder displayed in the navigation trail. If you opened this page from the Home tab, the folder is your My Content user folder. Click Browse under Select Content Information to locate the file you want to upload.
Page 46 Moving a content file or folder When you move a content folder, all of the contents within the folder also move to the new location. To move a content file or folder: Click the Content tab at the top of the Breeze Manager window. Navigate to the location of the content file or folder that you want to move;...
Page 47 Editing content file properties information When you edit the properties of a given content file, you can modify the Breeze content title and summary information. To edit content file properties: Click the Content tab at the top of the Breeze Manager window. Navigate to the content file whose properties information you want to edit;...
Page 48 Enter the e-mail addresses for all recipients in the To text box on the E-mail Link page. If necessary, separate multiple e-mail addresses with commas to create a unique URL for each e-mail recipient. Edit the Subject and Message Body text boxes as needed. Note: Do not delete the information in the braces (“{tracking-url}”) in the message body.
Page 49 If necessary, replace the default filename. Click Save. A Download Progress dialog box appears, showing the download progress. When the download is complete, you can immediately view or extract the content on your computer. Downloading Breeze Presentations You can download a Breeze Presentation in either of the following formats: •...
Page 50 Extracting a ZIP file After you download a Breeze Presentation, unzip it. To unzip the presentation, you need utility software that can unzip ZIP files. Since each ZIP utility has separate directions for unzipping a file, you can refer to your utility help file for more information.
Page 51 Changing a content folder name and description To change a meeting folder name and description, you must be an administrator or a user with permissions to manage the specific content folder in question. To create a meeting folder: Click the Content tab at the top of the Breeze Manager window. Navigate to the location of the folder whose name and description you want to change;...
Page 52 If you publish or upload a file to a folder that has its permissions set to allow public viewing, the content file is also available for public viewing by default. Similarly, if the parent folder has a custom permissions profile that allows only certain groups to view or manage it, the content file by default has the same profile.
Page 53 Click Customizeation. The Set Permissions page appears with the Available Users and Groups list on the left and the Current Permissions list on the right. Set or modify permissions for this file or folder as follows: Press Control-click or Shift-click, as appropriate, to select multiple users or groups in the Available Users and Groups list.
Page 54: Viewing The Content Dashboard
Click the folder name to open it. Click Set Permissions on the navigation bar. One of the following pages appears: If this folder has already been customized, the Set Permissions page appears with the Available Users and Groups list on the left and the Current Permissions list on the right. To delete users or groups, go to step 6.
Page 55: Content Reports
Content reports The Reports feature of the Breeze Manager lets you create reports that show you a given piece of content from different perspectives. To use the Reports feature, open the Content Information page (see “Viewing the properties of a content file” on page 37), and click the Reports link above the Content Information title bar.
Page 56 Setting and removing report filters Where appropriate, you can further define the information you see on a particular report by specifying report filters. For content files, these filters are operable for all of the four report types. For a description of report filters and procedures for setting and removing them, see “Setting and removing report filters”...
Page 57: Accessing The Training Library
The Macromedia Breeze Training application consists of two components: courses and curriculums. A course is a Macromedia Breeze Presentation that is associated with a given set of enrolled learners with usage tracking for each individual. The presentation can be delivered and administered independently or as part of a curriculum.
Page 58: About Training Library Permissions
About Training library permissions Consider the following aspects of permissions when you work with the Training library: Attendance role permissions define the roles that learners play in a given course or curriculum. The two attendance role permissions are Enrolled and Denied. Individuals with an Enrolled permission can view a course or curriculum;...
Page 59: Aicc Content For Courses
Course and curriculum registration Depending on the type and purpose of a given course or curriculum, the training manager might want to have the guests register. If so, the manager must have the Event Management tab as part of the Breeze Manager application, since registration for any training can only be done through the Event Management tab.
Page 60: Training Tasks
Training tasks In addition to the information in this chapter, you can find all of the information about any Breeze Training task you can perform using Breeze Manager in the following chapters of this guide: • This chapter, Chapter 4, “About Training,” provides background information relevant to the Training application.
Page 61 Task Description Delete courses or curriculums Delete a course or “Deleting a course” curriculum. on page 73 “Deleting a curriculum” on page 102 Edit course or curriculum information Change the course or “Editing course profile curriculum summary details information” on page 74 for a specific course or “Editing curriculum curriculum.
Page 62 Task Description Add different items to a curriculum Add a folder, content, “Adding a folder to group course, meeting, or external items in a curriculum” training to a curriculum. on page 92 “Adding content to a curriculum” on page 92 “Adding a course to a curriculum”...
Page 63 Note: This chapter applies only to accounts that include the Macromedia Breeze Training application. A course is a Macromedia Breeze Presentation that is associated with a given set of enrolled learners and with usage tracking of each individual enrollee. As such, a course might consist of a stand-alone presentation, or it might be offered as part of a curriculum (see Chapter 4, “About...
Page 64: Viewing Course Information
Task Description Change course enrollees Add or remove enrollees from a “Changing course enrollees” specific course. on page 76 Send or change settings for Send (or change settings or text for) “Changing settings for course course notifications course e-mail notifications. notifications”...
Page 65 Viewing the course information Every course has a Course Information page, which is a summary that contains the information displayed in the following illustration. Course Information The course name, ID, summary, open date, close date, course URL, number of slides, duration, maximum attempts (the maximum number of times an enrollee can take this course), and language.
Page 66: Creating A New Course
Viewing the enrollee list You can view a list of all enrollees for each course who are registered Breeze users. To view a course enrollee list: Click the Training tab at the top of the Breeze Manager window. Navigate to the folder that contains the course for which you want to get information; for more information, see “Navigating the Training library”...
Page 67 Entering course information The first step in the Course wizard is to enter the following background details about the course. You can edit this information any time after the course is created. For more information, see “Editing course profile information” on page Course Name The name of the course;...
Page 68 Selecting course content The second step in the Course wizard is to select the course content. In this step, Breeze directs you to the Content library, where you navigate to the content file you want to use. This must be a file for which you have either View or Manage permissions.
Page 69 To enroll learners: In the Available Users and Groups list, select each user and/or group that you want to invite to this course by doing one of the following: Press Control-click or Shift-click to select multiple users or groups. To expand a group to select any individual members, double-click the group name; when you are done with selection, click Up One Level in the list to restore the original list.
Page 70 Do either of the following: Click Next to set up course reminders. The Set Up Reminders page appears. Proceed to “Setting up reminders” on page Click Finish. This ends the Course wizard without setting up reminders. To set up reminders later, edit the course. See “Changing settings for course reminders”...
Page 71 Default notification e-mail fields You can use or change the following default e-mail subject and message text: Default subject You are enrolled in: {name} Default message The default e-mail message is as follows: You are enrolled in the following course that you are required to complete. Course: {name} (or {course-id}) To access the course go to the following URL: The course URL is shown here.
Page 72 To set up course reminders: On the Set Up Reminders page, select the option for the reminder notification timing that you want, including the starting date and recurrence frequency. Select the option for the recipients to whom you want to send the reminder; for more information, see “E-mail reminder settings”...
Page 73: Managing Courses
Default e-mail reminder fields You can use or change the following default e-mail subject and message fields: Default subject You are enrolled in: {name} Default message The default e-mail message is as follows: You are enrolled in the following course that you are required to complete. Course: {name} (or {course-id}) To access the course go to this URL: The course URL is shown here.
Page 74 • No more course reminders are sent. • Any delayed course notifications are not sent. • The content used by the course remains in the Content library. If you want to prevent access to a course but retain reporting information, set the course close date and do not delete the course.
Page 75 To edit course information: Click the Training tab at the top of the Breeze Manager window. Navigate to the course whose information you want to edit. For more information, see “Navigating the Training library” on page 111. In the course list, click the name of the course to select it. The Course Information page appears.
Page 76 Select the button next to the content that you want to use for the course. Click Save. A warning page appears, informing you of the consequences of changing the course’s content. If you still want to change the content, click Yes, Update My Content. The Course Information page reappears.
Page 77 Click the Manage Enrollees link in the navigation bar. The Manage Enrollees page appears with the Available Users and Group list on the left and the Current Enrollees list on the right. To select users or groups to be removed, do one of the following in the Current Enrollees list: Press Control-click or Shift-click to select multiple users or groups.
Page 78 (Optional) Edit the e-mail subject and message, using any of the run time fields; to use run time fields, select and copy the field name from the Run Time Field list to the right of the message body and paste it into the message subject or body. Do not alter any text in braces in a run time field.
Page 79: Course Reports
Course reports The Reports feature of the Breeze Manager lets you create reports that show you a given course from different perspectives. To use this feature, access the Course Information page (see “Viewing the course information” on page 65), and then click the Reports link above the Course Information title bar.
Page 80 The Hide Answer Distribution/Show Answer Distribution button is a toggle that lets you hide the distribution of answers for each question, then show them again. Setting and removing report filters Where appropriate, you can further define the information you see on a particular report by specifying report filters.
Page 81 CHAPTER 6 Working with Training Curriculums Note: This chapter applies only to accounts that include the Training application. If you have Training Manager permission, you can use Breeze Manager to group courses and other learning content into a curriculum, which guides users through a prescribed learning path. (For more information about Training Manager permission, see “Training managers”...
Page 82: About Curriculum Tasks
About curriculum tasks The following table lists key tasks that you can complete when you create a new curriculum with the New Curriculum wizard, with links to related procedures: Task Browse to a location in which to save your new “Browsing to a curriculum location”...
Page 83: Creating A Curriculum
Task Generate reports that pertain to the curriculum “About curriculum reports” on page 103 View the Training Dashboard to see curriculum “Viewing the Training Dashboard” on page 59 data presented visually Creating a curriculum The New Curriculum wizard simplifies the process of creating a curriculum. The following procedures outline the typical workflow for creating a curriculum: •...
Page 84: Browsing To A Curriculum Location
Browsing to a curriculum location You can create or browse to a folder in the Training library that will contain the curriculum (you must have permission to access the folder). When you determine a location, you open the New Curriculum wizard to create your curriculum in the selected location. Note: If you want to save your curriculum in your User Training folder, you can bypass this procedure by simply clicking the New Curriculum link on the Breeze Manager Home page and following the steps to enter curriculum information.
Page 85: Entering Curriculum Information For A New Curriculum
Entering curriculum information for a new curriculum The first page of the New Curriculum wizard lets you enter details, such as descriptive summary information and start and end dates, about the curriculum. The information that you enter in the wizard appears later on the Curriculum Info page, as well as on the page that enrollees access from their My Training link.
Page 86: Adding Items To A New Curriculum
Any Breeze or third-party content available in “Adding content to a new the Content library, such as Breeze curriculum” on page 87 Presentations, Macromedia Flash SWF files, Flash Video (FLV) files, JPEG files, and FlashPaper documents. You can also add Macromedia Captivate and Macromedia Authorware files.
Page 87 Note: If you’d like to add external training to your curriculum, you can do so after you exit from the wizard. See “Adding external training to a curriculum” on page The Add Items page of the New Curriculum wizard Adding content to a new curriculum Note: This procedure assumes that you are adding content using the New Curriculum wizard.
Page 88 Adding a course to a new curriculum Note: This procedure assumes that you are adding a course using the New Curriculum wizard. If you are adding a course to an existing curriculum independent of the wizard, see the procedure “Adding a course to a curriculum”...
Page 89: Changing The Order Of Items Within A New Curriculum
Select the check box for the meeting that you want to add to the curriculum, and click Add. The meeting becomes part of your curriculum. If you’d like to add another type of item, or otherwise manipulate the items in the list, do one of the following: To add content or a course, see “Adding content to a new curriculum”...
Page 90: Exiting From The New Curriculum Wizard
Exiting from the New Curriculum wizard After you add items to your curriculum, and you organize the items in the order that you want, you can exit from the New Curriculum wizard. This is the last step in the New Curriculum wizard.
Page 91: Changing The Order Of Items In A Curriculum
To view curriculum information: Click the Training tab at the top of the Breeze Manager window. Navigate to the folder that contains the curriculum. For more information, see “Navigating the Content library” on page Select the name of the curriculum in the course list. The Curriculum Info page appears.
Page 92: Adding A Folder To Group Items In A Curriculum
Complete one of the following procedures: To add a folder in which you can group items, see “Adding a folder to group items in a curriculum” on page To add content available from the Content library, see “Adding content to a curriculum” on page To add a course, see “Adding a course to a curriculum”...
Page 93 Select the check box for the content that you want to add to the curriculum, and click Save. The content becomes part of the curriculum. Note: When a user launches content from a curriculum, the launches are not tracked in Breeze. if you want to track the number of times a user launches an item, you should add the item to the curriculum as a course.
Page 94: Assigning Prerequisites To An Item
Adding external training to a curriculum A Breeze curriculum is not limited to Breeze items. You can include external training, such as classroom training. Note: When the user status changes for external training, you can update the user’s completion status manually. For more information, see “Changing the user status or score for an item”...
Page 95: Assigning Test-Outs For An Item Or Folder
In the Prerequisites area, click Edit. The Select Prerequisite area lists the items in the curriculum. Use the pop-up menu to specify prerequisites, using the following criteria: Required Indicates that the prerequisite must be completed before taking the item. Suggested Indicates that the prerequisite is optional.
Page 96: Removing Items From A Curriculum
Removing items from a curriculum Note: This procedure assumes that you are modifying an existing curriculum and not using the New Curriculum wizard. If you are deleting items using the New Curriculum wizard, see the procedure “Removing items from a new curriculum” on page If you no longer want to include an item in a curriculum, you can remove it without affecting the original item that exists in its respective library.
Page 97: Specifying Or Editing Completion Requirements
Specifying or editing completion requirements You can designate an item as required, which specifies that an enrollee must successfully complete the item to complete the curriculum. You can select one or more items in a curriculum that enrollees must pass in order to successfully complete the curriculum.
Page 98: Managing Enrollees
Users Passed The number of users who successfully completed the curriculum. Users Failed The number of users who did not pass the items required to complete the curriculum. For more information about reports, and how to view and download additional reports, see “About curriculum reports”...
Page 99 Setting permissions for curriculum enrollees After you’ve added enrollees to a curriculum, you can determine permissions for enrolled users and groups. To set permissions: If you’re not already on the Curriculum Info page for the desired curriculum, go to the Training tab in Breeze Manager and browse to the curriculum.
Page 100: Sending Reminders To Curriculum Enrollees
To send notification to curriculum enrollees: If you’re not already on the Curriculum Info page for the desired curriculum, go to the Training tab in Breeze Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page. For more information, see “Viewing and modifying curriculum information”...
Page 101 To send reminders to curriculum enrollees: If you’re not already on the Curriculum Info page for the desired curriculum, go to the Training tab in Breeze Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page. For more information, see “Viewing and modifying curriculum information”...
Page 102: Deleting A Curriculum
Disabling reminders Breeze Manager is set, by default to not send reminders to enrollees. If you’ve changed the default setting, and you determine that you do not want to send reminders, you can specify that Breeze not send e-mail reminders to curriculum enrollees. To disable reminders: If you’re not already on the Curriculum Info page for the desired curriculum, go to the Training tab in Breeze Manager and browse to the curriculum.
Page 103: About Curriculum Reports
About curriculum reports You can view reports, which provide summaries, statistical information, and status information about a curriculum. You can view data for the overall curriculum, for individual users, and by item. Note: If a course in the curriculum was made available to users before the course was added to the curriculum, any data that existed for that individual course appears in the curriculum report.
Page 104 Users Passed The number of users who successfully completed the curriculum. Users Failed The number of users who did not pass the items required to complete the curriculum. Viewing a curriculum report by users You can view general report data about curriculum enrollees, such as the date on which the user completed the curriculum.
Page 105 To change the user status: If you’re not already on the Curriculum Info page for the desired curriculum, go to the Training tab in Breeze Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page. For more information, see “Viewing and modifying curriculum information”...
Page 106 Click the link for the type of report that you want to view. The steps for viewing, downloading, and setting report filters for each item are identical to the procedures for viewing reports in each library. External training, however, is an exception because it does not appear in a Breeze library.
Page 107: About Setting And Removing Report Filters
Viewing a report for an external training by users Before generating a report for external training by users, you must update the user status or score for users who have completed the training. See “Changing the user status or score for an item” on page 104.
Page 108: About The Training Dashboard
About the Training Dashboard The Training Dashboard displays information about the number of enrollees who completed a particular course or curriculum. For information on the Training Dashboard, see “Viewing the Training Dashboard” on page Chapter 6: Working with Training Curriculums...
Page 109: Structure Of The Training Library
You access the Training library by clicking the Training tab at the top of the Macromedia Breeze Manager window. As you navigate the training folders, the names of the folders appear in a navigation trail at the top of the browser window.
Page 110 The following figure shows the structure of the Training library: Training Library Shared User Training Training user1@macromedia.com user3@macromedia.com (My Training for user 1) (My Training for user 3) user2@macromedia.com (My Training for user 2) Shared Training folder By default, only administrators have Manage permissions for the Shared Training folder. They can create folders in it and can assign Manage permissions for these folders to other users.
Page 111: Opening A Folder
My Training folder Each training manager has an individual folder in the User Training folder. The name of the folder is the training manager’s e-mail address. Although training managers have a My Training shortcut in the application that only points to their individual folder in the User Training folder, administrators can manage all the individual user folders.
Page 112: Moving Up One Folder Level
Moving up one folder level You can move up to the parent folder, which is one level above the current folder, by clicking the Up One Level button in the navigation bar above the folder list. To move up one folder: •...
Page 113: Moving A Course Or Curriculum
Enter the name of the new folder. Click the Save button to create the new folder. The name of the folder appears in the navigation trail at the top of the page. Moving a course or curriculum Administrators and users with permission to manage a specific Training library folder can move a course or curriculum within this folder to another folder.
Page 114: Deleting A Training Folder
Select the folder titles or click the Up One Level button to navigate to the folder location where you want to place the training folder. As you navigate to the new location, the new destination location is shown in the upper right of the Breeze Manager window.
Page 115 When you customize the permission settings for a training folder, you can select either of the following options: Create a custom permissions profile for users and groups Add users or groups to the profile and set the access for each user or group to Denied or Manage. User or group permissions that you set for this folder take precedence over permissions that are set for the parent folder.
Page 116: Modifying The Permission Access List
Click the Add button. The users and/or groups you added appear in the Current Permissions list; to remove a name from this list, select it and click Remove. Assign permissions for each user and group in the Current Permissions list as follows: Select a name in the list: Press Control-click or Shift-click to select multiple users or groups.
Page 117 To add users or groups, do one of the following in the Available Users and Groups list: Press Control-click or Shift-click to select multiple users or groups. To expand a group so you can select individual members, double-click the group name; when you are done with this group, double-click Up One Level in the list to return to the parent folder list.
Page 118 To delete users or groups, do one of the following in the Current Permissions list: Press Control-click or Shift-click to select multiple users or groups. To search for a name in the list, click the Search button at the bottom of the window and enter the name to display it in the list, and then select it.
Page 119: Chapter 8: About Meetings
CHAPTER 8 About Meetings A Macromedia Breeze Meeting is an online real-time meeting in which a host or presenter can show slides or multimedia presentations, share screens, chat, and broadcast live audio and video. A Breeze Meeting takes place in a Breeze meeting room, a Macromedia Flash application that you run in a browser window using Macromedia Flash Player.
Page 120 A Macromedia Breeze Meeting is a gathering of people and resources in a particular place on a particular day between certain start and end times. The meeting itself exists only for that period of time.
Page 121 For more information on participating and presenting in Breeze Meetings, see Macromedia Breeze Meeting User Guide for Participants or Macromedia Breeze Meeting User Guide for Hosts and Presenters. Types of meeting participants There are two types of access within the participant category for Breeze Meetings:...
Page 122: About Permissions
About permissions There are two different aspects of permissions to consider when working with meetings: Attendance roles permissions Define the roles that event attendees play in a given meeting: participant, presenter, and host. For information, see “Meeting roles” on page 120.
Page 123: Meeting Room Templates
Users do not need to be members of the Meeting Hosts group to manage a Meetings library file or folder. Any user can be assigned Manage permissions for a specific file or folder by an administrator, or by someone with Manage permissions for that file or folder. What such users cannot do, however, is to create new meetings.
Page 124 Because a meeting room template is just a meeting room in a meeting template folder, you can open the template, enter the meeting room, and edit its layout from within the meeting room itself. If you are a meeting host, you can set up a meeting room template in one of two ways: •...
Page 125: Meeting Tasks
Task View a list of all recordings that have been “Viewing a recordings list” on page 136 uploaded to the Breeze server from a meeting room. Use the Meeting wizard to perform all the steps “Creating a meeting” on page 129 necessary to set up a new meeting, from naming the meeting to sending invitations.
Page 126 Chapter 8: About Meetings...
Page 127 CHAPTER 9 Working with Meetings If you are a meeting host, you can use Macromedia Breeze Manager for all functions relating to Macromedia Breeze Meetings except conduct a live meeting. You can do the following from Breeze Manager: • Get information about a meeting •...
Page 128: Getting Information About A Meeting
Getting information about a meeting If you are scheduled to attend a Breeze Meeting that has been created by a meeting host who shares the same Breeze account to which you belong, the meeting name appears on the list under My Scheduled Meetings on the Home tab in your Breeze Manager window.
Page 129: Creating A Meeting
Not all participants at Breeze Meetings necessarily have Breeze accounts. This depends on parameters set by the meeting’s host at meeting creation time. For example, the meeting might be public; alternatively, it might require registration and preapproval. For details on the different types of guests that can participate in meetings, see “Types of meeting participants”...
Page 130 When you are logged in to a meeting room, you can stop participants from entering the room between meetings. For more information, see Macromedia Breeze Meeting User Guide for Hosts and Presenters.
Page 131 Meeting Access There are two options: Registered Breeze users and accepted guests only Individuals who share the same Breeze account with the meeting host. In this case, registered means having a valid Breeze account; it does not refer to the registration process that applies to an event. Registered Breeze users must enter their Breeze user name and password to enter the meeting room, and Breeze can generate an individual attendance report for the meeting.
Page 132 Click the appropriate Audio Conference Setting options; if you are adding audio conferencing, type in the call-in number and participant code. Choose either of the following options: Click the Next button if you want to select participants at this time. This displays the Select Participants page, with a list of Available Users and Groups on the left and the Current Participant list on the right.
Page 133 Do either of the following: To send invitations, click the Next button. If you have selected Registered Users and Accepted Guests Only, the Send Invitations page appears with multiple options and a default message for your invitation. See “Sending invitations” on page 133.
Page 134: Working With Existing Meetings
Do one of the following: To let participants add the event to their Outlook calendars, leave the Yes check box selected next to Attach Microsoft Outlook Calendar Event (vCal) to E-mail Message. To refrain from including an Outlook invitation, clear the Yes check box. Click the Finish button.
Page 135: Viewing A Meeting Summary
Viewing a meeting summary This information appears on the Meeting Information page. There are two ways to bring up this page. You can access this information from the Home tab; for information, see “Getting information about a meeting” on page 128.
Page 136: Viewing A Recordings List
Click the Uploaded Content link on the navigation bar. A list of all uploaded content appears. From here, you can do any of the following: To see the information about a specific item in the list, click on the item’s name, then go to step 5.
Page 137: Editing A Meeting Profile
When you are logged in to a meeting room, you can stop participants from entering the room between meetings. For more information, see Macromedia Breeze Meeting User Guide for Hosts and Presenters.
Page 138: Changing The Meeting Participant List
To edit a meeting’s information: Click the Meetings tab at the top of the Breeze Manager window. Navigate to the folder that contains the meeting for which you want to get information; for more information, see “Navigating the Meetings library” on page 145.
Page 139 For each new participant user or group that you added, select the appropriate permission type (participant, host, or presenter) from the pop-up Set User Role menu at the bottom of the Current Participants list. The user role you assigned for this user appears next to this user’s name in the list. Click a link in the navigation bar to perform the next task or return to the Edit Information page.
Page 140: Sending Meeting Invitations
For each name, select the new user role (presenter, participant, or host) that you want to assign from the pop-up Set User Role menu at the bottom of the Current Participants list. Click a link in the navigation bar to perform the next task or return to the Edit Information page.
Page 141: Viewing The Dashboard
To send invitations for a meeting open to anyone: Click the Meetings tab at the top of the Breeze Manager window. Navigate to the folder that contains the meeting for which you want to get information; for more information, see “Navigating the Meetings library”...
Page 142: Meeting Reports
Meeting reports The Reports feature of Breeze Manager lets you create reports that show you a given meeting from different perspectives. To use this feature, open the Meeting Information page (see “Viewing and modifying meeting information” on page 134), and then click the Reports link above the Meeting Information title bar.
Page 143: Structure Of The Meetings Library
119. Structure of the Meetings library The Meetings library contains all Macromedia Breeze meeting rooms organized in three high- level folders. You access the Meetings library by clicking the Meetings tab at the top of the Breeze Manager window. As you navigate the meeting folders, the names of the folders are displayed as a navigation trail at the top of the browser window.
Page 144 The Meetings library is structured as follows: Meetings Library Shared User Meetings Meetings user1@macromedia.com user3@macromedia.com (My Meeting for user 1) (My Meeting for user 3) user2@macromedia.com (My Meeting for user 2) Shared Meetings folder When Breeze is installed in your organization, only your Breeze administrator has access privileges to the Shared Meetings folder.
Page 145: Moving Uploaded Content To The Content Library
Meetings library tasks Within the Meetings library, you can perform the following tasks: Task Open a folder and move up and down through “Navigating the Meetings library” on page 145 folder levels. Locate profile information and content for past “Searching the Meetings library archives” meetings.
Page 146: Content Library
“Moving meeting recordings to the Content library” on page 150). You can also create archives of a Macromedia Breeze Meeting from within the live meeting itself (see Breeze Meeting User Guide for Hosts and Presenters). Once the meeting content and recordings have been moved to the Content library, Breeze users with the proper permissions can use keywords to quickly locate archived information, including any Breeze content that was presented in the meeting.
Page 147: Moving And Deleting Meetings And Meeting Content
For a detailed explanation of why you should archive meeting information in the Content library, “About moving meeting contents to the Content library” on page 147; for instructions on searching the meetings archives, see “Searching the Content library” on page Moving and deleting meetings and meeting content This section explains how to move and delete meetings, as well as the content and recordings associated with a specific meeting.
Page 148: Moving A Meeting To A Folder
Moving a meeting to a folder You can move a specific meeting from one meeting folder to another if you are an administrator or a user with permission to manage both the original and target folders in the Meetings library. To move a meeting: Click the Meetings tab at the top of the Breeze Manager window.
Page 149: Deleting Uploaded Content
Moving uploaded content to the Content library To move uploaded content to the Content library, you must be an administrator or a user with permissions to manage the specific Meetings library folder that contains this meeting. For a description of uploaded content and an explanation of the benefits of moving it to the Content library, see “About moving meeting contents to the Content library”...
Page 150: Moving Meeting Recordings To The Content Library
Click the name of the meeting in the meeting list to open it. The Meeting Information page appears. Click the Uploaded Content link on the navigation bar. The Uploaded Content page appears with a list of content files for this meeting. Click the check box to the left of each file that you want to delete.
Page 151: Deleting A Meeting Recording
Deleting a meeting recording You can delete a meeting recording associated with a meeting in the folder if you are an administrator or a user with permissions to manage the specific Meetings library folder in question. When you do so, you are deleting it from the Meetings library unless you moved the recording to the Content library.
Page 152: Creating A Meeting Folder
Creating a meeting folder Administrators and users with permission to manage a specific Meetings library folder can create folders and subfolders within it. After you create the folder, you can move meetings into it; see “Moving a meeting to a folder” on page 148.
Page 153: Deleting A Meeting Folder
Deleting a meeting folder To delete a meeting folder, you must be an administrator or a user with permissions to manage the specific meeting folder in question. When a meeting folder is deleted, the following occurs: • The meeting folder and all items in the folder and its subdirectories are permanently deleted; this means that this information cannot be retrieved.
Page 154: Setting Meeting Folder Permissions
Setting meeting folder permissions By default, when you create a meeting folder in the Meetings library (see “Creating a meeting folder” on page 152), the folder permissions are set the same as parent folder. In contrast to the permissions rules for the Content library, you cannot set permissions for a meeting within a given folder that are different from the parent folder.
Page 155: Modifying The Permission Access List
Create a custom profile for this folder or modify the existing profile as follows: Press Control-click or Shift-click, as appropriate, to select multiple users or groups. To expand a group so you can select individual members, double-click the group name. When you are done with this group, double-click Up One Level in the list to return to the parent folder list.
Page 156 Click the Customize button. The Set Permissions page appears with the Available Users and Group list on the left and the Current Permissions list on the right. To add users or groups, in the Available Users and Groups list, do the following: Press Control-click or Shift-click, as appropriate, to select multiple users or groups To expand a group so that you can select individual members, double-click the group name.
Page 157 To delete users or groups, do the following in the Current Permissions list: Press Control-click or Shift-click, as appropriate, to select multiple users or groups To search for a name in the list, click the Search button at the bottom of the window and enter the name to display it in the list, and then select it.
Page 158 Chapter 10: Managing the Meetings Library...
Page 159: About Licensing For Meetings And Seminars
Like a Breeze meeting, a Breeze seminar takes place in a meeting room, a Macromedia Flash application that you run in a browser window by using Macromedia Flash Player. As with meetings, you create a seminar in Breeze Manager.
Page 160: Accessing The Seminar Library
“Seminar roles” on page 160 Seminar versus meeting room Macromedia Breeze Manager is unique among web meeting applications because you use it not only to schedule online seminars at particular times, but also to create meeting rooms. You create a virtual meeting room before a seminar starts and, just as a physical meeting room exists, the virtual meeting room continues to exist after a seminar ends.
Page 161 Host A host sets up the meeting, invites the guests, chooses the content, and assigns both presenter and participant roles to the appropriate attendees. The host can also perform all the tasks that presenters can perform. For procedures on setting permissions for seminar attendees, see Chapter 12, “Working with Seminars,”...
Page 162: About Permissions
About permissions There are two different aspects of permissions to consider when working with seminars: • Attendance permissions These permission define attendee roles in a seminar, such as participant, presenter, and host. For more information, see “Seminar roles” on page 160.
Page 163: Seminar Room Templates
To a manage a seminar folder in the Seminar library, you must have Manage permissions for that folder. To edit a seminar or change the participants list for a seminar, you must have Manage permissions and be the seminar host (that is, the person who created the seminar). Seminar room templates When you create a seminar, you select a default template for your seminar meeting room.
Page 164 Task Move a seminar folder to a different location within the “Moving a seminar folder” on page 190 Seminar library. Delete seminar folders within the Seminar library. “Deleting a seminar folder” on page 190 Assign permissions to a seminar folder. “Setting seminar folder permissions”...
Page 165 CHAPTER 12 Working with Seminars A seminar is a special type of Macromedia Breeze meeting. Unlike a meeting, however, a seminar has a minimum of 50 participants and is normally held as a one-time or infrequent event. A seminar cannot be recurring, like a meeting. In addition, there are differences in the library structure that reflect the differences between the pricing and licensing of meetings and seminars.
Page 166: Obtaining Information About A Seminar
Obtaining information about a seminar If you are scheduled for a Breeze seminar, the seminar appears on your Home tab under My Scheduled Meetings. You can obtain information about a seminar by clicking on the seminar name in the My Scheduled Meetings list. If you have more scheduled seminars than can appear on the Home tab, click the More button after the list to view the additional seminars.
Page 167: Creating A Seminar
Creating a seminar You create seminars using the Meeting wizard. Use this wizard following the procedure below to create a seminar that does not require registration. Also, when you create a seminar, you select an existing meeting room template that provides you with a design layout you can use or customize.
Page 168 Access There are two options: Only Registered Users and Accepted Guests May Enter the Room Individuals who share the same Breeze account with the seminar host. In this case, registered means having a valid Breeze account; it does not refer to the registration process that applies to an event. Registered Breeze users must enter their Breeze user name and password to enter the seminar room, and Breeze can generate an individual attendance report for the seminar.
Page 169 Selecting participants If you limited your seminar to invited guests only, the next step is to select the seminar participants. If you are creating a seminar that anyone can attend if they have the URL, see “Sending invitations” on page 170.
Page 170 Sending invitations The final step in the Meeting wizard is to send seminar invitations. A seminar invitation is an e- mail invitation sent to participants informing them about the seminar date, time, duration, and location. The invitation process differs depending on the type of seminar you are creating: Registered Breeze users only and accepted guests Individuals who share the same Breeze account with the seminar host.
Page 171: Working With Existing Seminars
To send invitations for a meeting open to anyone: On the Meetings Information page, click the Send Email Invitations button. A new message open in your e-mail application. Select the users to whom you want to send the invitation from your address book or enter their e-mail addresses manually in the To text box.
Page 172 To view a seminar profile from the Seminar Rooms tab: Click the Seminar Rooms tab at the top of the Breeze Manager window. Navigate to the folder that contains the seminar for which you want to get information. Select the name of the seminar from the seminar list. The Seminar Information page appears.
Page 173 Viewing an uploaded content list If you have Manage permissions for a seminar folder, you can view a list of all content that has been uploaded to the Breeze server from a seminar room within that folder. To view a seminar uploaded content list: Click the Seminar Rooms tab at the top of the Breeze Manager window.
Page 174 Editing a seminar profile If you are an administrator or a host, you can modify seminar properties at any time after creating a seminar. To edit a seminar’s information: Click the Seminar Rooms tab at the top of the Breeze Manager window. Navigate to the folder that contains the seminar for which you want to get information.
Page 175 Audio Conference Settings Whether there are audio conference settings necessary for this seminar, and if so, the telephone number, moderator code, and participant code for the guests who are calling in. If you did not add audio conference settings when you initially created the meeting, and you want to add them while you are in the meeting itself, you can use the procedure below to create them in Breeze Manager, but in this case, you must first have all users log out of the meeting, add the telephony information, and wait 5 minutes.
Page 176 To remove seminar participants: Click the Seminar Rooms tab at the top of the Breeze Manager window. Navigate to the folder that contains the seminar for which you want to get information. Select the seminar name from the list. The Seminar Information page appears. Click the Edit Participants link.
Page 177 Sending seminar invitations You can send invitations for a specific seminar if you are an administrator or have Manage permissions for this seminar’s folder. A seminar invitation is an e-mail invitation sent to seminar participants to tell them the seminar date, time, duration, and location.
Page 178 Click the Send button. Registered Breeze users can be sent a seminar invitation directly from Breeze Manager. To send invitations for a seminar open to anyone: Click the Seminar Room tab at the top of the Breeze Manager window. Navigate to the folder that contains the seminar for which you want to get information. Select the seminar name from the list.
Page 179: Seminar Reports
Viewing the Dashboard The Seminar Dashboard provides a graphical representation of statistical data about your seminars. To see the Dashboard, click the Seminar Dashboard link under the tab bar, at the top of the Seminar’s window. The data, which reflects all the seminars you have created, appears in three bar graphs;...
Page 180 Chapter 12: Working with Seminars...
Page 181: About The Seminar Library
159. About the Seminar library The Seminar library contains all Macromedia Breeze seminar meeting rooms organized in a single high-level folder called Shared Seminars. You access the Seminar library by clicking the Seminar Rooms tab at the top of the Breeze Manager window. As you navigate the seminar folders, the names of the folders are displayed as a navigation links at the top of the browser window.
Page 182: Navigating The Seminar Library
Seminar library activities Within the Seminar library, you can perform the following tasks: Activities Open a folder and move up and down through “Navigating the Seminar library” on page 182 folder levels. Locate profile information and content for past “Searching the Seminar library archives” seminars.
Page 183 Opening a folder You open a folder by clicking the folder name in the directory list. If the folder doesn’t appear in the list, look in a different directory. Click the name of the appropriate directory above the navigation list, select the directory, and perform the following steps: To open a folder: Click the Seminar Rooms tab located at the top of the Breeze Manager window.
Page 184: Searching The Seminar Library Archives
“Moving seminar recordings to the Content library” on page 188). You can also create archives of a Macromedia Breeze seminar from within the seminar itself (see Breeze Meeting User Guide for Hosts and Presenters). For a detailed explanation of why you should archive seminar information in the Content library, “About moving meeting contents to the Content library”...
Page 185: Moving And Deleting Seminars And Seminar Content
Moving and deleting seminars and seminar content This section explains how to move and delete seminars, as well as the content and recordings associated with a specific seminar. You can perform these functions only if you are a Breeze administrator or a user with permissions to manage a specific Seminar library folder. See the following procedures for details: •...
Page 186 Moving a seminar to a folder You can move a specific seminar from one seminar folder to another if you are an administrator, a seminar host or a user with permission to manage both the original and target folders in the Meetings library.
Page 187 Moving uploaded content to the Content library To move uploaded content to the Content library, you must be an administrator or a user with permissions to manage the specific Seminars library folder that contains this seminar. For a description of uploaded content and an explanation of the benefits of moving it to the Content library, see “Moving and deleting seminars and seminar content”...
Page 188 Click the Uploaded Content link. The Uploaded Content page appears with a list of content files for this seminar. Select the check box to the left of each files that you want to delete. Click the Delete button above the list. A confirmation page appears.
Page 189: Managing Seminar Folders
Deleting a seminar recording You can delete a seminar recording associated with a seminar in the folder if you are an administrator or a user with permissions to manage the specific Seminars library folder in question. When you do so, you are deleting it from the Seminar library unless you moved the recording to the Content library.
Page 190 Click the New Folder button on the menu bar above the seminar list. Enter the name of the new folder on the new page that appears. Click Save. Moving a seminar folder Administrators and users with permission to manage a specific Seminars library folder can move the location of the seminar folder in question.
Page 191 Click the Delete button on the menu bar above the seminar list. A confirmation page appears. Click the Delete button on the confirmation page to permanently delete the selected folder. The Seminar List page appears without the name of the folder that you deleted. Changing a seminar folder’s name and description To change a seminar folder name and description, you must be an administrator or a user with permissions to manage the specific seminar folder in question.
Page 192 To set permissions for a seminar folder: Click the Seminar Rooms tab at the top of the Breeze Manager window. Navigate to the seminar folder whose permissions you want to set. Click on the folder name. Click the Set Permissions button. One of the following pages is displayed: If this folder has never been customized, the Current Setting page appears with the message “Current Setting: same as parent folder.”...
Page 193 Modifying the permission access list You can change the permission access list for a seminar folder by adding or removing users or groups in the list. Doing this lets you control exactly who has access to your file and the type of access.
Page 194 Assign permissions for each user and group in the Current Permissions window as follows: Select a name in the list: Press Control-click or Shift-click, as appropriate to select multiple users or groups. To search for a name, click the Search button at the bottom of the window and enter the name to display it in the list, and then select it.
Page 195: Chapter 14: About Events
CHAPTER 14 About Events In Macromedia Breeze, the event application lets users manage the full life cycle of large or small events, including registration, invitations, reminders, and reporting. Breeze events can be used with meetings, seminars, presentations, or training. An event generally involves many participants, so it requires careful pre-event planning and post- event management.
Page 196: Event Life Cycle
• To create a training event using a course or curriculum, the course or curriculum must already exist in the Macromedia Breeze Training library. • To present content as an event, the content should be stored in the Breeze Content library.
Page 197 Event permissions Permissions are important to create events because permissions determine who can participate, view, and manage events. The following types of permissions should be considered when creating events: • Attendance permissions • Event library permissions Attendance permissions Attendance permissions determine the roles and functions of attendees in an event. The event host assigns the attendees’...
Page 198: In-Event Tasks
Registration and approval of attendees Before an event occurs, the process of registering and approving attendees takes place. Events require registration but don’t always require approval. By default, an event does not require approval, but you can change this when you create the event. If you do not require approval, anyone who registers is approved automatically and can attend the event, providing you have a sufficient number of licenses.
Page 199: Event Tasks
Event tasks The following table is a summary of pre-event, in-event, and post-event tasks. For information and instructions on performing any of these activities, click the reference in the See column. Task Description Name event Creates a name for each event. “Entering event information”...
Page 200 Task Description Create guest profile Enables a participant to create a “Event registration process” guest profile at registration that is on page 219 system-validated before the event. This security feature ensures that the individual who registered is the same person who is approved for entry.
Page 201: Creating An Event
CHAPTER 15 Working with Events In Macromedia Breeze, the event application lets users manage the full life cycle of large or small events, including registration, invitations, reminders, and reporting. Breeze events can be used with meetings, seminars, presentations, or training.
Page 202 Entering event information The first step in the Event wizard is to enter event profile information and define basic parameters for the event. Note: If you change the event start date to a date in the future, participants and presenters can still enter the meeting room at any time.
Page 203 Selecting content This is the second step in the process of creating an event. You must select the specific content you want to present in the event. “Adding content to be used for an Note: The content must exist before you create an event (see event”...
Page 204 You can select any of the other questions. For events that include guests outside your organization (those who find your event listing on your organization’s public website), it’s a good idea to get the company name and URL for screening purposes. For example, if the applicant works for a competitor, you might want to deny access.
Page 205 Do one of the following: To add a new multiple choice question, proceed to step 3. To add a new short answer question, proceed to step 5. To add a new True/False question, proceed to step 7. Click New Multiple Choice. The New Question window appears.
Page 206 Type a question in the text box, and click Save. The Customize Registration window appears, showing your new question. Do one of the following: To add another True/False question, repeat steps 7 and 8. To end the registration set up, proceed to step 10 (Optional) To move any question (except the required questions) up or down in the list, select the check box to the left of the question, and click Shift Up or Shift Down.
Page 207 To create event mailing lists: To add a guest: Click the Add Guest button. The Add Guest window appears. Type or paste in e-mail addresses for all your invitees; use commas to separate each address. Click Save. The Invitations page appears, showing the e-mail addresses you entered in the list. To add a user: Click the Add User button.
Page 208 When importing a CSV file of users, there are some specific requirements: User names cannot contain commas (such as the comma after “Doe” in John Doe, Jr.). If any user names in the CSV file contain commas, it will not import. The file should not contain empty lines.
Page 209 You can select any, all, or none of these e-mail messages. Some messages are selected by default; if you do not want to send any e-mail messages, deselect the messages before you click Finish. You can select from a variety of e-mail messages to communicate with attendees during an event cycle. You can customize an e-mail message.
Page 210: Previewing And Modifying Registration And Event Pages
“Setting and previewing the event listing page” on page 210 • “Editing registration and event pages using Macromedia Contribute 3” on page 213 Previewing registration and event pages You can view registration and event pages before publishing an event. You can preview the following pages: •...
Page 211 All events within a single folder appear on one listing page. For example, you can create a folder that contains webinars your organization is hosting and then make that folder public so users can browse the event listings to find out about upcoming webinars. To create multiple event listing pages, simply create multiple folders.
Page 212 Click on the URL below “Public Event Listing URL For This Folder. The event information appears exactly the way it will appear on the event listing page. To close the preview window, click the Close button in the upper-right corner. Note: Remember to make this folder private again after you preview the page if you do not want the folder to be publically available yet.
Page 213 Editing registration and event pages using Macromedia Contribute 3 If you are a Macromedia Contribute 3 user, you can change the text and other components of Event pages using Contribute. Note: Open Contribute by clicking Start > Programs > Macromedia > Macromedia Contribute 3.
Page 214: Publishing Events
Publishing events When you publish an event, the following events occur: • All selected e-mail message options become active. For example, if you selected the first option, send e-mail invitations, the invitations are automatically sent and you can no longer customize them.
Page 215 Do one of the following: Click Save. Click Save and Rebuild. This option rebuilds HTML pages.(Only application if you use Macromedia Contribute to build pages. For more information, see “Editing registration and event pages using Macromedia Contribute 3” on page 213.)
Page 216 Changing the registration questions You can change any registration question, except the three required questions (name, e-mail, and password), which the system uses to validate a user. To change registration questions: Click the Events Management tab in Breeze Manager. The Event folder list appears. Navigate to the desired folder.
Page 217 “Working with Content” on page In addition, if you purchased the Macromedia Breeze Presenter, you can publish Breeze presentations from PowerPoint to the Content library for your event. For more information, see the Breeze Presenter User Guide.
Page 218: Event Follow-Up
Click the Email Options link at top of the Events tab. Do any of the following: Select any e-mail messages you want to send to participants. Deselect any e-mail messages you do not want to send to participants. Click Customize next to any messages that you want to edit. (You can edit messages, but do not change any of the items in braces ({}) on the Edit E-mail page.) Click Save to save your changes or Cancel to exit the e-mail form.
Page 219: Joining Events As A Participant
Joining events as a participant Any Breeze event that you are permitted to join appears in the event list. (To view the event list, navigate to the Breeze Manager Home tab, and click My Scheduled Events.) Event registration process All Breeze events require registration, although not all require approval. There are two ways to register for an event: •...
Page 220 Chapter 15: Working with Events...
Page 221: Navigating The Event Library
CHAPTER 16 Managing the Event Library This chapter explains how to manage files in the Event library and addresses the administrative functions of event management. To perform any of the procedures described in this chapter, you must have the proper permissions.
Page 222 Click the name of a folder. The folders and files in that event folder appear, and the name of the selected directory appears in the navigation trail near the top of the browser window. Moving up one directory level You can move up to the parent folder (the folder one level above the current folder) by clicking the Up One Level button in the navigation bar above the event list.
Page 223: Viewing Information About An Event
Viewing information about an event If you are an administrator, an event host, or a user with permissions to manage a specific Event library folder, you can view different kinds of information about an event from the Breeze Manager application. This information includes a participant list, an event content list, and a list of the event’s audio recordings.
Page 224: Moving An Event
Moving an event Administrators, event hosts, and users with permission to manage a specific Event library folder can change the location of an event. To move an event: Click the Event Management tab in Breeze Manager. Navigate to the location of the event that you want to move. Select the check boxes to the left of the events that you want to move.
Page 225: Deleting An Event
Deleting an event Administrators, event hosts, or users with permission to manage a specific Event library folder can delete events. When an event is deleted, the following actions occur: • The event is removed from the Event library. • Participants can no longer access the meeting room. •...
Page 226: Managing Event Participants
To edit event information: Click the Event Management tab in Breeze Manager. Navigate to the desired event. In the event list, select the name of the event. The Event Information page appears. Click the Edit Information link in the navigation bar. The Edit Information page appears.
Page 227 To add event participants as guests: Click the Event Management tab in Breeze Manager. Navigate to the desired event. In the event list, select the name of the event. The Event Information page appears. Click Participant Management in the navigation bar. Click Add Guest.
Page 228 Removing event participants You can remove event participants at any time. To remove event participants: Click the Event Management tab in Breeze Manager. Navigate to the desired event. In the event list, select the name of the event. The Event Information page appears. Click the Edit Participants link in the navigation bar.
Page 229: Sending Event Invitations
Sending event invitations If you are an administrator, an event host, or a user with permissions to manage a specific Event library folder, you can send event invitations. An event invitation is an e-mail message that is sent to event attendees, informing them about the event date, time, duration, and location.
Page 230: Managing Event Folders
Click Edit/Send Invitations. The Invitations page appears. (Optional) If you want to send a blind copy of the invitation to anyone, add their e-mail address in the BCC Recipients text box. This can be useful if, for example, you want to send an invitation to key co-workers to let them know that you sent the invitation, but you don’t want invitation recipients to see that you sent the invitation to co-workers.
Page 231 Select the check boxes to the left of the names of the event folders that you want to move. Click Move. A new window appears, listing the items you selected. Navigate to the folder location where you want to move the event by clicking folder titles or the Up One Level button.
Page 232 When customizing the permission settings for an event folder, you can choose either of the following options: Create a custom permissions profile for users and groups Add users or groups to the profile, and set the access for each user or group to Denied or Manage. User or group permissions that you set for the folder take precedence over permissions that are set for the parent folder.
Page 233 To add users or groups, in the Available Users and Groups list, do the following: Press Control-click or Shift-click, as appropriate, to select multiple users or groups To expand a group so that you can select individual members, double-click the group name. When you are done with this group, double-click the Up One Level icon in the list to return to the parent folder list.
Page 234 Chapter 16: Managing the Event Library...
Page 235: Administration Workflow
CHAPTER 17 About Administration Breeze account administration comprises two basic functions, each represented by its own set of links on the Administration tab of Breeze Manager: managing accounts (account management) and managing users and groups (user management). Both functions are performed by the Breeze administrator, the only Breeze user who has access to the Administration tab.
Page 236: Account Management Activities
Finally, after Breeze is operational and you have set up users and groups in your organization’s Breeze account, you can use the Account Summary, Reports, and Administration Dashboard features as account maintenance tools to monitor system usage. Account management activities The account management aspects of the administrator’s job involve controlling the following elements of the company’s Breeze installation: •...
Page 237: About Your Organization's Breeze Account
If you are an administrator, you can administer all the details that pertain to your organization’s Breeze account by clicking the following links at the top of the Administration tab in Macromedia Breeze Manager: • Account, which enables you to manage the settings of the Breeze account that are unique to your organization and to generate reports using the Report link;...
Page 238 General account information The information under the Account Information heading shows profile information for the entire Breeze account. It contains the following information: Name The name of your Breeze account. Domain The domain where your Breeze account resides. Default Time Zone The time zone set for your account.
Page 239 Pricing model rules Concurrent and named users cannot mix. That is, you cannot have quotas for named organizers and concurrent users in the Meeting application at the same time, nor can you have named learners and concurrent learners in Training application. However, you can have named organizers in the Meeting application and concurrent learners in the Training application at the same time, or you can have concurrent users in the Meeting application and named learners in the Training application at the same time.
Page 240: Editing Breeze Account Information
Depending on the features that your organization has purchased, you see any of the following: FlashPaper This is a Macromedia product that enables you to convert HTML, Microsoft Word, and PowerPoint files into Macromedia Flash documents for the web. Customization and Rebranding This feature allows you to customize and brand your Breeze installation for your organization.
Page 241: Customizing Breeze
“Customizing the Breeze Meeting” on page 244 (this does not include the meeting room layout; for this information, see Breeze Macromedia User Guide for Hosts and Presenters). Customizing Breeze Manager Use the Customize Banner link to customize the following elements of the Breeze Manager user interface (UI): •...
Page 242 • Banner logo, the image that appears in the upper-left corner of Breeze Manager. This image is clickable, and takes the user to the web address specified in the logo URL text box. The image must be a JPEG, PNG, GIF, or BMP file and must be 275 by 50 pixels. To customize Breeze Manager: Click the Administration tab.
Page 243 Click Browse below the Banner Logo heading to browse for the image (JPEG, PNG, GIF, or BMP file) that you want; if you do not select another logo, the default logo is Macromedia Breeze. After you select the image, it appears in the upper-left corner of the preview area.
Page 244 Click Browse below the Main Logo heading to browse for the image (JPG, PNG, GIF, or BMP file) you want; if you do not select another logo, the default logo is Macromedia Breeze. After you have selected the image, it displays in the upper-left corner of the preview display.
Page 245 • Meeting logo, a unique image for your organization’s meetings; this must be a JPG, PNG, BMP, or GIF file, 50 by 20 pixels wide. • Meeting URL, a website to which users are directed when they click the meeting logo To customize the Breeze Meeting Click the Administration tab.
Page 246: Viewing The Administration Dashboard
Click Browse below the Meeting Logo heading to browse for the image (JPEG, PNG, GIF, or BMP file) you want; if you do not select a logo, the default logo Macromedia Breeze is used. After you select the image, it appears in the upper-left corner of the preview area.
Page 247 Accounts page after you access the Administration tab. Meeting Reports This feature provides the maximum number of Macromedia Breeze Meeting attendees that have been supported by Breeze at one time (concurrent peak) for the current month compared with the allowable quota, and the number of users, if any, currently participating in any active meetings, both live and non-live.
Page 248 To obtain a downloadable report: Click the Administration tab. Click Reports. The Reports page appears. Click Downloadable Reports. The Downloadable Reports page appears, with the available report types and a description of each one. Click the Download link or the Download Report Data button. The File Download window appears, giving you the option of saving or opening the CSV file.
Page 249 Constraints The Interaction report excludes the following information: • Certificate number, which does not exist in the database • Max score, which is often unavailable Users This report lists users and associated profile attributes using data listed in the following table: Column name Description principal-id Unique ID for the user...
Page 250 Assets This a description of all Breeze resources, such as meetings, events, content, and seminars. This report lists all system objects (such as meetings, content, courses, and so on) and their attributes, as the following table shows: Column name Description Unique identifier for the object.
Page 251 Data is generated in this report whenever a user does any of the following: • Answers a question in a quiz within a course or curriculum • Answers a registration question • Answers a poll within a meeting or seminar •...
Page 252 Custom URL Management Breeze allows the creation of custom URLs for meetings, training, events, or seminars. A custom URL is reusable and easy to remember. This name is appended to the domain name of your Breeze server, and is created when a user sets up a meeting, training, event, or seminar. A custom URL is recyclable;...
Page 253 Enter the name that you are searching for in the Search For text box and click Search. The page displays the Content Information report, which provides the following information: Title, the title of the meeting, content, course, curriculum, seminar, or event that is using this URL.
Page 254 Chapter 18: Managing the Breeze Account...
Page 255: Breeze Permissions Architecture
The administrator performs these functions using the Administration tab, which is not available to other Breeze users. To access the user management functions of Macromedia Breeze Manager, click the Administration tab at the top of the Breeze Manager window, and then click the Users and Groups link below the tab names.
Page 256 In addition, there is another set of permissions that you can assign to a file or folder; these are the attendance permissions. The attendance permissions designate the access permissions and the role of each attendee in a meeting, training, event, or seminar. The Breeze library permission types address who can manage library files.
Page 257 Breeze library folder permissions Breeze library folder permissions determine who can perform routine file and folder maintenance for a given library. For details on these, as well as tables that list the permissions possible for each task in the Breeze libraries, see “Library activities and their permissions”...
Page 258: Types Of Groups And Group Permissions
Training application attendance permissions The Training application has two components, courses and curriculums. Both components have two attendance permissions, Enrolled and Denied. Enrolled indicates a learner whom a training manager placed in a course or curriculum; Denied indicates a user who is denied access to that course or curriculum, usually when a whole group is enrolled, but the training manager wants to exclude the specific member.
Page 259 Built-in groups Breeze is installed with six Built-in groups, each reflecting a specific set of access needs across all the Breeze libraries. The administrator, at the company level, assigns users and groups to the appropriate Built-in groups. Membership in a specific Built-in group enables you to create new instances of the function associated with that library;...
Page 260 269. Authors Authors can publish or upload content, including Macromedia Breeze Presentations, to the Content library. To do so, a user must be a member of the Authors group. To publish presentations to a specific folder, a user must be a member of the Authors group and have Publish permissions for that folder.
Page 261 Your Breeze account has a limit on the number of users that you can add to the Author group. To view your author limit, see “About your organization’s Breeze account” on page 237. Members of the Author group can perform all of the following actions if they have Publish permissions on the specified folder: •...
Page 262 An event manager can perform the following actions: • Manage his or her own Event library user folder, including all file management functions, and create and manage all aspects of an event in this folder • View event reports If a user belongs to the Event Managers group but you do not want the user to have all the permissions that go with that group, you can place more restrictive permissions on the individual user or on a group to which the user belongs.
Page 263 Seminar hosts Because of the way seminars are licensed, the permissions for seminar hosts are different from other groups. Unlike other libraries, the Seminar library does not have a high- level User folder prepopulated with folders for the individual hosts. Instead, the Seminar library consists only of the Shared folder directory, and each folder in this directory corresponds to a seminar license that your organization purchased.
Page 264: Library Activities And Their Permissions
Custom groups Custom groups are groups that you create yourself. You can define specific folder and file permissions for the group within the different Breeze libraries. In addition, because a group can contain both users and other groups, you can assign permissions to a custom group by assigning it to the appropriate Built-in groups.
Page 265 View Users or groups with a View permission setting for a folder can view any content in that folder. A View permission for an individual file allows view access for that particular file. Denied Users or groups with a Denied permission setting for a folder or file cannot view it, access it, or manage it in any way.
Page 266 Functionality Denied View Publish Manage Move content folders none none enabled Delete content folders none none enabled Set content folder permissions none none enabled View reports none none enabled enabled View My Content none none enabled enabled View Users Content* none none none...
Page 267 Meetings library A summary of Meetings library functionalities allowed for each permission type are shown in the following table: Feature Denied Manage Navigate meetings folders none enabled View meeting summaries none enabled View and edit meetings’ participants lists none enabled View and manage meetings’...
Page 268 Seminar library A summary of Seminar library functionalities allowed for each permission type are shown in the following table. Feature Denied Manage Navigate seminar folders none enabled View seminar summaries none enabled View and edit seminar participants lists none enabled View and manage seminar uploaded content lists none enabled...
Page 269 Event library A summary of Event library functionalities allowed for each permission type are shown in the following table. Feature Denied Manage Navigate event folders none enabled View and edit event summaries none enabled View and edit event participants and e-mail lists none enabled View and edit event registration page and questions...
Page 270 If the user acquires View, Publish, or Manage permissions through user-specific permissions, these are additive to the corresponding group-acquired permissions. In addition, these override any group-acquired Denied permission. If the user is specifically assigned the Denied permission setting through user-specific permissions, the user is denied access regardless of any group-acquired permissions.
Page 271 Tips on working with permissions By assigning groups or users certain permission types for a file or folder, you can control which users or groups can access certain features for that folder. For example, you can set a folder’s permissions so that only certain users or groups can publish content to the folder. You can also set a folder to have the same permission as its parent folder.
Page 272: Customizing User Profile Fields
Customizing user profile fields A user profile field is an attribute of your organization’s Breeze user profile. The Customize User Profile feature in Breeze Manager lets you access these fields in three ways: • By selecting one or more components from the default list that Breeze provides •...
Page 273 Adding a predefined field You can select and add a predefined field from a list that Breeze provides. To add a predefined field: Click the Administration tab at the top of the Breeze Manager window. Click Users and Groups. The Users and Groups list appears. Click the Customize User Profile link above the Users and Groups list.
Page 274 To move an item up or down in the list, select its check box and click the Shift Up or Shift Down button, as appropriate. To flag this field as required or add a description for it, see “Modifying a user profile field” on page 274.
Page 275: Managing Login And Password Parameters
Check that the fields shown on this page are the ones that you selected for removal. Do either of the following, as appropriate: Click Remove to delete these fields. Click Cancel to cancel the operation. The main (first) Customize User Profile list page reappears. If you removed the fields, they are no longer in the list;...
Page 276: Working With Ldap-Acquired Users And Groups
There are three ways to add users and groups to Breeze: • Using the Lightweight Directory Access Protocol (LDAP), used for large organizations. If your company supports LDAP, you would probably not be involved in adding new users or groups, as this is maintained outside of Breeze Manager functionality.
Page 277 Before you can perform this procedure, you must create a user CSV file for the individual users whom you want to add to your Breeze system. Due to browser limitations, and also because the import process can take quite a while, Macromedia recommends that you create separate CSV files of 10,000 or fewer users per import.
Page 278 Set permissions for these users; see “Setting custom permissions for the Breeze libraries” on page 285. Importing a group CSV file (create new groups) Use the group import option to import groups into the Breeze database. After you import the group CSV file, you can assign new users to the groups (see “Importing users and adding them to groups (create new users and add them to a group)”...
Page 279 Due to browser limitations, and also because the import process can take quite a while, Macromedia recommends that you create separate CSV files of 10,000 or fewer users per import.
Page 280: Creating Groups Manually
The upload runs. After the upload is done, a page appears that lets you download a revised CSV file with the results of the import operation. This file is a revised version of your original CSV file, and it indicates which users were successfully created and which users, if any, were not, due to an error in your CSV file.
Page 281 When creating groups manually, use the Users and Groups list, which is the page that appears when you click the Users and Groups link on the Administration tab. Creating a custom group Remember that a group can contain both users and other groups. This means that you can add Built-in groups and other custom groups, as well as users, to the custom group.
Page 282: Creating A New User Manually
Do either of the following, as appropriate: To add this group without adding members, click Finish. The Group Information page appears; if you decide to add members at this point, click the View Group Members button and proceed to step 6 To add members, click Next.
Page 283 Click the New User button at the bottom of the list. The New User Information wizard appears. (Required) Enter the new user’s last name, first name, and e-mail address; (optional) enter any other profile information. Type a new password to mail to this user in the New Password text box, and then retype it for confirmation;...
Page 284 Click Add. The message “Submitting Request” appears, and then the message “Operation Successful” appears. After this, the groups you added appear in the Current Group Membership window; to remove a group from this window, select it and click Remove. Click Finish. The User Information page reappears for this user.
Page 285: Setting Custom Permissions For The Breeze Libraries
Adding team members for a user If a user is a manager, you can use this procedure to assign team members to the manager. When you do so, the manager can view report data for this user using the Manager Reports option on the Home tab.
Page 286: Changing And Viewing Information For Existing Users
For information on setting custom permissions for a library, see the appropriate procedure below: • Content library; see “Setting custom permissions for content files and folders” on page 51 • Meetings library; see “Setting meeting folder permissions” on page 154 •...
Page 287 To view a user’s information: Click the Administration tab at the top of the Breeze Manager window. Click Users and Groups. The list of all users and groups with Breeze accounts appears. If necessary, click Search and enter the user’s name in the Search text box to locate the name in the list.
Page 288 Changing a user’s details Follow this procedure to change the user’s first or last name, e-mail, audio conference settings, or information in any custom field that you added for your company’s user profiles. To change a user’s manager, see “Changing a user’s manager” on page 288;...
Page 289 In the Possible Managers list, select the manager to whom you want to assign this user; to search for a name in the list, click Search at the bottom of the window and enter the name to display it in the list, and then select it. Click the Set Manager button.
Page 290 Assigning a user to a group Follow this procedure to add a user to a specific group in situations where a user has transferred to another department in the organization, was promoted, or made any change that necessitated adding this user to a new Built-in or custom group. You can also use this procedure to assign a user to a specific seminar licensed folder.
Page 291 Select the user’s name and click Info at the bottom of the list. The User Information page appears for this user. Click the Edit Group Membership link above the User Information title bar. The Edit Group Membership page appears with the Possible Groups window on the left and the Current Group Membership window on the right.
Page 292: Viewing And Changing Information For Existing Groups
In addition, you can change the names of Built-in groups; however, this makes support more difficult, and Macromedia does not recommend this practice. You can also change the descriptions and the group membership of Built-in groups, but you cannot change permissions for these groups.
Page 293 If you are an administrator, you can edit the name or description for any group, even Built-in groups, although Macromedia does not recommend this practice. If necessary, you can also use this procedure to change the name of a particular seminar license group to associate it with a specific organizational or functional group in your organization.
Page 294 Adding members to a group If you are an administrator, you can add both users and groups to a group. To add members to a group: Click the Administration tab at the top of the Breeze Manager window. Click Users and Groups. The list of all users and groups with Breeze accounts appears.
Page 295 Click the View Group Members button. The Edit Group Membership page appears with the Possible Group Members list on the left and the Current Group Members list on the right. In the Current Group Membership window, select each user and group that you want to remove from this group, as follows: To select multiple users or groups, press Control-click or Shift-click, as appropriate.
Page 296 Chapter 19: Working with Users and Groups...
Page 297: Index
10 Breeze login page 241, 243 account features 237 Breeze Manager banner 241 account information 237 Macromedia Breeze Meeting 241, 244 Account link 235, 237 Breeze Administration Dashboard link 235, 237 presentation toolbar in 41 custom URL search 252...
Page 298 Captivate content 8, 11, 29, 44 selecting 68 comma-separated values (CSV) files. See CSV files Contribute 3, editing events with 213 completion requirements, curriculum 97 course concurrent attendee 238 creating as an event 59 concurrent learners 238, 239 defined 57, 63 concurrent user 239 notification timing 70, 71 connection security 240...
Page 299 disabling reminders 102 meeting folders, consequences of 153 downloading reports 107 meeting recordings 151 editing external content information 94 meetings 148, 186 editing information for 96 training folders 114 entering information for new 85 uploaded content from Meetings library 149 exit from New Curriculum wizard 90 users, consequences of 291 managing enrollees 98...
Page 300 Event Management tab 10 creating in Meetings library 152 event managers creating in Training library 112 defined 8 deleting from Meetings library 153 permissions 261 deleting from Training library 114 Event Managers group 261 moving a training folder 113 Event reports moving courses and curriculums 113 about 218 moving in Meetings library 152...
Page 301 Macintosh operating systems supported 9 changing a meeting folder name 153, 191 Macromedia Breeze Meeting 21 creating a meeting folder 152 Macromedia Breeze Presenter, content 29 deleting a meeting 148, 186 Manage permission deleting a meeting folder 153 about 264...
Page 302 searching 147 participants, meeting sending meeting invitations 229 changing 138 uploaded content list 135, 223 permissions 139, 176, 228 Meetings library management 122, 123 sending invitations 229 meetings, creating as an event 121 password Microsoft Windows, versions supported 9 assigning a temporary 287 moving change 20 a training folder 113...
Page 303 prerequisites, in curriculum 94 registration Presentation about 59, 121 defined 39 events 198 downloading complete 49 for meetings 129 downloading source files 50 Seminars 161 searching in 41 reminders toolbar 41 about 102 presentation sending to curriculum enrollees 100 as an event 44 reminders, course defined 30 changing 78...
Page 304 security, Content library 31 settings 78 seminar hosts Shared Content folder 33 defined 8 Shared folders 256 permissions 263 Shared folders, Meetings library 144 Seminar library Shared Meetings folder 144 deleting content 187 Shared Training folder 110 deleting recordings 189 Slide notes 40 deleting Seminars 186 Slide Views report (Administration tab) 251...
Page 305 permission access list, modifying 116 permissions 58, 266 View permission 265 reminders, changing settings 78 View permission setting 31 reminders, setting up 71 Viewer Reports links 79 navigating slides 42 structure 109 outline pane 40 training managers search 41 defined 8 slide notes 40 permissions 261 thumbnails 40...
Page 306 Index...

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Breeze manager

MACROMEDIA BREEZE 5-MANAGER Manual

Table of Contents

Integration with Learning Management Systems

CHAPTER 1 : Understanding the Workspace

CHAPTER 2 : about Content

CHAPTER 3 : Working with Content

Viewing a Macromedia Breeze Presentation

CHAPTER 4 : about Training

CHAPTER 5 : Working with Courses

About Curriculum Tasks

CHAPTER 6 : Working with Training Curriculums

CHAPTER 7 : Managing the Training Library

Navigating the Training Library

CHAPTER 8: About Meetings

Meeting Tasks

CHAPTER 9 : Working with Meetings

CHAPTER 10 : Managing the Meetings Library

Meetings Library Tasks

CHAPTER 11 : about Seminars

CHAPTER 12 : Working with Seminars

CHAPTER 13 : Managing the Seminar Library

CHAPTER 14: About Events

CHAPTER 15 : Working with Events

CHAPTER 16 : Managing the Event Library

CHAPTER 17 : about Administration

CHAPTER 18 : Managing the Breeze Account

CHAPTER 19 : Working with Users and Groups

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Summary of Contents for MACROMEDIA BREEZE 5-MANAGER