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MACROMEDIA BREEZE-USING THE BREEZE PLUG-IN FOR MICROSOFT POWERPOINT Use Manual

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Using the Macromedia Breeze Plug-in for
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Summary of Contents for MACROMEDIA BREEZE-USING THE MACROMEDIA BREEZE PLUG-IN FOR MICROSOFT POWERPOINT

  • Page 1 Using the Macromedia Breeze Plug-in for Microsoft PowerPoint...
  • Page 2 Open Sesame!, Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, and Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc.

  • Page 3: Table Of Contents

    Inserting Macromedia Flash content ........29...
  • Page 4 ....... 45 CHAPTER 6: Troubleshooting and FAQs Troubleshooting audio problems ........45 Troubleshooting microphone issues .

  • Page 5: Chapter 2 Introduction

    Macromedia Breeze features Macromedia Breeze is a complete solution for creating, managing, and delivering your online presentations. Using Macromedia Breeze, you can quickly and easily convert your presentations into valuable assets that employees, customers, partners, investors, and suppliers can access through most Internet browsers.
  • Page 6 Explorer (version 4 and later) browsers. • Give customers, partners, employees and vendors access to your presentation information anytime, anywhere. Macromedia Breeze is available as an enterprise solution or as a hosted application service. To learn more about Breeze, please visit www.macromedia.com/products/breeze and sign up.

  • Page 7: Design Tips

    To create your online presentation, select Breeze > Run Wizard. The wizard guides you through all the steps necessary to create an online presentation. For more information, see “Using the Create Wizard” on page Design tips To create effective online presentations, follow these design guidelines: •...

  • Page 8: Guide To Documentation And Additional Resources

    100 Kbps, for uploading presentations. For up-to-date system requirements, visit www.macromedia.com/go/breeze_sysreqs. Guide to documentation and additional resources You can use a variety of resources to learn how to use the components of Macromedia Breeze quickly. About the electronic manuals and online help...
  • Page 9 • Breeze Live User Guide for Meeting Participants includes information relevant to users participating in an online real-time meeting. Breeze Live offers meeting participants a variety of options to make their experience truly participatory. For instance, participants can send messages and questions to presenters and to each other, and they can participate through live video and audio.
  • Page 10 Chapter 2: Introduction...

  • Page 11: Chapter 3: Using The Macromedia Breeze Plug-In For Powerpoint

    CHAPTER 3 Using the Macromedia Breeze Plug-In for PowerPoint This chapter describes how to use Macromedia Breeze Plug-In for Microsoft PowerPoint to work with audio, animations, and video, and to use a wizard to create an interactive multimedia presentation. Using the Create Wizard The easiest way to create a complete online presentation is to use the Create Wizard.
  • Page 12 To pause recording, press the Pause button. When you’re ready to continue, press the Record button. After recording any slide, you can press the Play button to play back the recorded slide. See “Playing back the recorded slide” on page Chapter 3: Using the Macromedia Breeze Plug-In for PowerPoint...
  • Page 13 Note: Macromedia Breeze does not support all types of PowerPoint animations. Some animations are converted to create a similar effect during the online conversion process.
  • Page 14 Selects the text only from the current slide. Current Slide Selects the text from all presentation slides. All Slides Lets you select the specific slides to import or export. Slides The Breeze plug-in also supports two import/export options: Chapter 3: Using the Macromedia Breeze Plug-In for PowerPoint...

  • Page 15: Previewing Your Presentation

    This feature allows you to import the new text Append Imported Notes to Current Scripts into the existing text. This feature overrides the existing script and Replace current scripts with Imported Notes replaces it with the new script. To import PowerPoint slide notes into Breeze plug-in slide scripts: Select Record from the Breeze menu.

  • Page 16: Logging In And Publishing A Presentation

    The Publish Presentation screen appears, which initially displays the Publish Wizard, where you can log in to Macromedia Breeze. Log in to Macromedia Breeze using the user name (your e-mail address) and the password provided to you by your administrator.
  • Page 17 The Publish Presentation screen appears, which initially displays the Publish Wizard, where you can log in to Macromedia Breeze. Log in to Macromedia Breeze using the user name (your e-mail address) and password provided to you by your administrator. After successfully logging in, you see the Set Presentation Location screen.

  • Page 18: Preparing Audio For Importing

    You can add Sound Forge markers to your audio file to represent Animation markers animation timings within the slide. During the import process, Macromedia Breeze Plug-in automatically matches the Sound Forge markers with mouse-click animations on the corresponding slide. If you do not use animation markers, you can set the animation timings using Edit Timings within the Advanced feature of the Breeze menu.

  • Page 19: Importing Audio

    Note: To ignore all markers within an audio file, select the Ignore Markers check box in the Import dialog box. Importing audio Breeze Plug-In for PowerPoint allows you to import external audio files into your PowerPoint presentation to use as slide narration. You can use externally recorded audio, for example, recordings from a live event or professionally produced audio, with your online presentation.
  • Page 20 The Breeze plug-in allows you to import an existing audio narration file for use with your Macromedia Breeze presentation. You create narration files by using the PowerPoint narration feature or by inserting an audio file that plays automatically when the presentation is viewed in slide show mode.

  • Page 21: Editing Audio And Animations

    To play back audio on a slide in the Edit Animation Timings dialog box: Select Breeze > Set Timings. In the Edit Animation Timings window, use Next and Previous to move to the slide you want to play back. Click Play. The audio and animations start to play. Use Pause and Stop to control playback. When you are ready to edit the animation timings, you can click Pause and then click the Edit Timings button to change animations from that time location.
  • Page 22 Windows resizing commands to increase or decrease Window Resizing your view of the audio file. To use the Edit Audio command Open the PowerPoint presentation. Select Breeze > Edit Audio. Chapter 3: Using the Macromedia Breeze Plug-In for PowerPoint...

  • Page 23: Playing Back, Recording, And Editing Audio

    The Edit Audio dialog box appears, displaying animation markers and slide markers. Markers within the Edit Audio dialog box The Edit Audio dialog box contains a graphical representation of your audio waveform. In addition, the Breeze plug-in automatically places vertical lines signifying different markers within the file.
  • Page 24 Narration dialog box. When you have finished, click the Stop icon and then click OK. The new audio replaces the audio in the selected section. Note: Macromedia recommends using the Calibrate button n the Record Narration dialog box prior to recording to improve your audio quality.
  • Page 25 When you release the mouse button, the marker should appear in its new location. Moving slide markers After you have recorded your audio and set the timing for your slides, you may still want to make minor adjustments to the timing of the slide transitions. To change the timing of a slide marker, you can use the Breeze plug-in graphical editor.
  • Page 26 To Adjust the Volume Control or Process Audio: Select Breeze > Edit Audio. In the Edit Audio dialog box, select Tools > Volume. In the Adjust Volume dialog box, you can select from the following options: Chapter 3: Using the Macromedia Breeze Plug-In for PowerPoint...
  • Page 27 Selecting this option helps even out the audio volume. This is helpful when Normalization the audio volume is low and you want to increase the volume of the entire recording. You can normalize the entire audio file (if no audio is selected) or a specific selected section. By default, the current selection is normalized to 100%.

  • Page 28: Managing Your Account

    Used to start recording audio. Managing your account If you want to access your Macromedia Breeze account to manage your presentations, you need to directly access Macromedia Breeze Administration. Macromedia Breeze Administration allows you to make changes to your account information (for example, user information, presentation information), depending on your individual permissions.

  • Page 29: Inserting Macromedia Flash Content

    Inserting Macromedia Flash content Macromedia Breeze allows you to embed Flash SWF files (files authored using Macromedia Flash that are published with the .swf file extension) into presentations. These files are converted and played back in the published presentation. To insert Flash content: Navigate to the slide where you want to insert the Flash content and select Breeze >...
  • Page 30 Chapter 3: Using the Macromedia Breeze Plug-In for PowerPoint...

  • Page 31: Chapter 4 Setting Options

    CHAPTER 4 Setting Options You use the Options dialog box to set recording and account parameters in Macromedia Breeze Plug-In for Microsoft PowerPoint. You can access the Options dialog box by selecting Breeze > Options. From the Options dialog box, you can select recording and account options listed in the following section.
  • Page 32 In PowerPoint, select Breeze > Options. Click the Account tab, and then click New. Enter an identifier in the Name text box. (for example, Enterprise Service) Enter the URL where the Macromedia Breeze service is hosted (for example, admin.breezecentral.com) To select a different account destination: In PowerPoint, select Breeze >...

  • Page 33: Chapter 5: The Macromedia Breeze Quiz Feature

    It is a flexible yet easy-to-use solution for your assessment needs. Creating a quiz or survey With the Macromedia Breeze quiz feature, you can quickly add one or more quizzes and surveys to a PowerPoint presentation. To create or add a quiz: Open the PowerPoint presentation in which you’ll add the quiz or survey and select the slide...

  • Page 34: Deleting A Quiz Or Survey

    Note: Users cannot take the quiz using the View Show feature within PowerPoint. To take the quiz, users view the online presentation as they would any other Macromedia Breeze presentation. To respond to a quiz question, they select an answer.

  • Page 35: Viewing Quiz Or Survey Results

    To collect quiz results, you use the Macromedia Breeze server or a compatible learning management system (LMS). For more information, see the next section, Viewing quiz or survey results. Viewing quiz or survey results The quiz feature is designed to collect test results for viewing by test administrators in the Breeze Manager.
  • Page 36 You can include multiple quizzes and surveys in your presentation, but you must create a unique name for each quiz. You can name a quiz or survey in two ways: • Through the Macromedia Breeze Quiz wizard. In step 1, the Quiz wizard ask you to enter the name of the quiz. •...
  • Page 37 Select the name of the quiz or survey from the Current Quiz pop-up menu. In the Properties dialog box, click the General tab. Next to the Progress Display property, click the ellipsis (…) button. In the Progress Display dialog box, select a progress display option for this quiz. Modifying User Movement options You can specify whether users must move linearly through your questions or whether they can revisit questions they have already seen.

  • Page 38: Adding A Question

    The Questions tab allows you manage all of the questions for this quiz. Click New and add your question. Note: After you complete the Macromedia Breeze Quiz wizard and have created a new quiz, you automatically go to the Questions tab.
  • Page 39 Modifying a Question If you want to modify a question and its answers, you have two options: • Use the Quiz Properties window and the Questions tab to modify any question, including its properties. • Use PowerPoint to change text and formatting. You can make those changes directly on the PowerPoint slide.
  • Page 40 In the Properties dialog box, select the name of the quiz in the Current Quiz pop-up menu. In the Properties dialog box, click the Questions tab and click the question you want to modify. In the Question Properties dialog box, enter the score for the question. Chapter 5: The Macromedia Breeze Quiz Feature...
  • Page 41 Adding answers For each question, you can enter answers and Answer properties. Answer properties include: Select the number of answers for this question, from two to eight. Number of Answers Select the correct answer. For multiple-answer questions, select the correct answers. Correct Enter the exact text for the answers.

  • Page 42: Displaying A Quiz Results Page

    Use these option to specify whether users can review questions after they complete the quiz: The user can’t go back to review the questions No, do not allow the user to review questions after completing the quiz. Chapter 5: The Macromedia Breeze Quiz Feature...

  • Page 43: Customizing Question Feedback Text Boxes

    The user can review the quiz questions Yes, allow the user to go back and review questions after completing the quiz. To modify Post-Quiz options: Select Breeze > Quizzes and Surveys. In the Properties dialog box, select the name of the quiz y from the Current quiz pop-up menu. Click the Post-Quiz tab.

  • Page 44: Aviation Industry Cbt Committee (Aicc) Integration

    Macromedia Breeze content (presentations and quizzes) uses AICC/HACP. For more information on AICC, please see www.aicc.org. Note: To use the Macromedia Breeze AICC/HACP integration, you must have the LMS integration option enabled for your account or system. For more information, please contact Macromedia Breeze Sales.

  • Page 45: Chapter 6: Troubleshooting And Faqs

    CHAPTER 6 Troubleshooting and FAQs This chapter describes some common problems encountered after installing the Macromedia Breeze Plug-In for PowerPoint, and describes ways to fix them. Also included are frequently asked questions (FAQs) about using the Breeze plug-in. Troubleshooting audio problems One common audio problem is with recording sound.
  • Page 46 Make sure that you are not speaking too closely to the microphone. Move a little farther away from the microphone and repeat the Set Microphone Level process. If you are too close to the microphone, your voice will be too loud and you will not be able to correctly set your microphone level.

  • Page 47: Troubleshooting Microphone Issues

    • Make sure that you finish speaking before clicking the Stop button. • Pause slightly after pressing the Record button, to ensure that recording has started. After pressing the Record button, you can pause for about 1/2 second prior to speaking your audio. Problems with embedded audio If you publish your presentation and receive a message indicating that Breeze Plug-In for PowerPoint does not support embedded audio, use the following procedure to insert your audio...

  • Page 48: Troubleshooting Presentation Problems

    If you have trouble logging in, you should check the following: • Confirm that you have a valid Macromedia Breeze account. To log in, you must have already established an account with the Macromedia Breeze service. If you do not have an account, you can go to www.macromedia.com/products/breeze...
  • Page 49 In the error dialog box that appears, select the second option, Continue Without the Recordings for These Slides, and then click OK. Can't select upload location After successfully logging in to Macromedia Breeze, you must select an upload location. If you are having trouble selecting a location, you can try the following: •...

  • Page 50: Troubleshooting Animations

    Users can’t see embedded video To view embedded videos, viewers must have Flash Player 6 or later installed in their browser. You can download Flash Players at www.macromedia.com. Troubleshooting animations There are a few potential problems that can occur with PowerPoint animations during the recording or previewing process using Breeze Plug-In for PowerPoint.
  • Page 51 • Use PowerPoint to verify the operation of your mouse clicks. To do that, select the View Show command in the Slide Show menu. Select the appropriate slide and use mouse clicks to view the animations. Animations do not appear when presentation is viewed If your animations appeared during the recording process they should appear when you view the presentation.

  • Page 52: Troubleshooting Problems With Online Presentations

    Using unsupported animations might result in unexpected operation results in the converted online presentation. For more information about the animations currently supported by Breeze, please contact Macromedia Breeze support at www.macromedia.com/go/breeze_support. Troubleshooting problems with online presentations The following sections give tips on resolving problems with viewing online presentations.

  • Page 53: Frequently Asked Questions

    Volume Control. Can I add links to my online presentation? Yes, Macromedia Breeze supports hypertext links in your online presentation. To add links to your presentation, select Insert > Hyperlink within PowerPoint. The PowerPoint links are automatically transferred to your online presentation. Your viewers can then click a link while viewing the presentation online.
  • Page 54 Note: Keep all questions in a specific quiz together. You cannot include non-quiz PowerPoint slides between quiz questions. If you do, Macromedia Breeze treats them as separate quizzes. Can I copy questions from one presentation to another? Yes, you can copy questions from one quiz to another within PowerPoint.

  • Page 55: Index

    INDEX timing 23 Create Wizard dialog box account settings 31 creating a multimedia presentation 11 add a question to a quiz or survey 38 creating a quiz or survey 33 After Each Answer options customizing feedback text boxes 43 modify 38 AICC integration 44 animation automatic 13...
  • Page 56 39 a quiz 34 learning resources 8 specifying the presentation location 16 logging in to Breeze 16 publishing and managing accounts 32 Macromedia Flash content question inserting in a presentation 29 multiple answer 39 markers multiple choice 39 controlling timing and animation 23...
  • Page 57 recording audio 28 audio problems 45 Record Narration dialog box microphone 47 adding script text 14 presentation problems 48 recording animation 13 problems with online presentations 52 recording audio 12 slides not in outline 50 recording true/false questions 39 animation 13 audio 12, 28 narration 12 Updating a presentation 16...
  • Page 58 Index...

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