Summary of Contents for MACROMEDIA BREEZE-FOR MEETING PRESENTERS
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Breeze Live User Guide for Meeting Presenters...
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Using the Breeze Manager guide. When you create a Breeze meeting room, it is assigned a unique URL. Participants attend a meeting by going to the meeting room’s URL with their browser. The meeting room is a Macromedia Flash application that runs in a browser window using Macromedia Flash Player.
• Macromedia Flash Player 6.0.65 or later as a browser plug-in Note: Macromedia Flash Player is standard in most browsers. You can find out what version of the Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/...
Activities that you can perform as a Breeze presenter As a presenter, you can: This includes inviting participants, controlling access to the meeting Set up the meeting room room, and setting meeting room connection settings. See Chapter 2, “Setting Up a Meeting Room,”...
Breeze at www.macromedia.com/software/breeze. The Breeze Support Center contains the latest support information, Breeze Support Center including tech notes, Breeze presentation tutorials, and support program details. Check the website often for the latest Breeze support information at www.macromedia.com/support/breeze. Introduction: Overview of Breeze Live...
CHAPTER 1 Getting Started This chapter describes the components and layout of a Breeze meeting room. Creating a meeting room You create a meeting room using the Breeze Manager web application. You specify a meeting room name, description, and type of meeting access (public or private). A meeting room is then created for you with a specific URL.
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can change the setup, content, and layout of the meeting room, share their screen Presenters (make anything displayed on the presenter’s computer screen appear on the meeting-room stage of all participants and presenters), and promote other participants to be presenters. can create or modify a meeting room layout that is not displayed until it is Preparing presenters activated by a presenter.
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An oval indicating the connection status of the meeting room. A green Meeting room status oval means that the room is online. A yellow oval indicates network congestion. A red oval means that you have been disconnected due to network problems and Breeze Live is in the process of trying to re-establish your meeting connection.
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When a presenter navigates to a different meeting room layout on the layout navigation bar, the new layout selected is displayed on every participants’s screen. In contrast, a preparing presenter can navigate between meeting room layouts without affecting what the participants see. This makes it possible for a preparing presenter to edit or “prepare”...
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For more information on organizing and creating your own meeting room layouts, see “Working with meeting room layouts” on page Meeting room pods A meeting room usually contains a number of display panels, called pods, each with its own function. There are several types of pods. When presenters set up a meeting room, they determine the number and types of pods that participants see.
About the Participants List pod The Participants List pod displays the name, type, and status of each participant (including presenters). An icon identifies each participant’s type—participant, presenter, or preparing presenter. An additional round icon to the right of each meeting participant identifies the approximate network capacity that they are experiencing.
For more information, see Chapter 4, “Using the Chat Pod,” on page About the Note pod The Note pod displays a text message to all meeting participants. Only presenters can enter or change a message in the Note pod. For more information, see Chapter 5, “Using the Note Pod,”...
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About the Camera and Voice pod The Camera and Voice pod broadcasts live audio and video to meeting participants. Presenters can always choose to broadcast audio or video (or both) to a meeting, and they can enable meeting participants who are not presenters to broadcast audio or video. For more information, see Chapter 7, “The Camera and Voice Pod,”...
About the Screen Sharing pod The Screen Sharing pod broadcasts a live display of your desktop or of an application that is open on your desktop. The Screen Sharing pod also includes application sharing functionality, which, when enabled, allows participants to control applications that are visible on their screen. For more information, see Chapter 9, “Using the Screen Sharing Pod,”...
About the Web Links pod With the Web Links pod, presenters can force all meeting participants to automatically browse to a one or several web links during a meeting. For more information, see Chapter 14, “Using the Web Links Pod,” on page Leaving a meeting room To leave a meeting room: •...
CHAPTER 2 Setting Up a Meeting Room This chapter describes the details of setting up a meeting room and includes the following topics: • “About creating a meeting room” on page 21 • “Inviting meeting participants” on page 21 • “Controlling access to a meeting room”...
From within a meeting room You can also invite meeting participants from within a meeting room. This is convenient if you want to invite additional participants to join during a meeting or if you need to resend meeting information to missing participants who have misplaced it. To invite participants from a meeting room: Click the Present button at the top of the meeting window.
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Admitting guests to Invitees Only meetings When a meeting is restricted to Invitees Only, anyone who has the URL to the meeting room can attempt to log in as a guest. When someone tries this, presenters see an animated icon next to the Customize button on the meeting-room title bar.
Finding out the number of participants waiting to enter a meeting room If you have stopped a meeting, you can find out how many participants are waiting to enter the meeting room. To find out how many participants are waiting to enter a meeting room when a meeting has been stopped: •...
Optimizing the room bandwidth Set the room bandwidth to the average bandwidth of the meeting participants. To set the meeting room bandwidth: Click the Present button at the top of the meeting window. From the pop-up menu, select Optimize Room Bandwidth and the appropriate bandwidth option.
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To select a meeting room layout: • In the layout navigation bar at the bottom of the meeting window, click the button for the meeting room layout that you want to use. The meeting room layout changes and is immediately displayed for all meeting participants. Customizing the meeting room layout The meeting room layouts can also be customized.
CHAPTER 3 The Participants List Pod The Participants List pod lists everyone who is logged in to a meeting, and gives the following information about each participant: • Participant name (see “Participant name” on page • Participant type (see “Participant type” on page •...
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Participant type is indicated by an icon to the left of a participant’s name, as follows: Participant Type Icon Participant Presenter Preparing Presenter The following table lists the capabilities of each participant type. Feature Participant Preparing Presenter Presenter ✔ ✔ ✔...
Feature Participant Preparing Presenter Presenter ✔ Broadcast using screen sharing. Promote yourself to presenter. ✔ ✔ ✔ ✔ View presenter-only pods. ✔ Change layout displayed to participants. ✔ Navigate between scenes without changing what is broadcast to participants. ✔ ✔ Create new layouts.
Participant Status Icon Go faster Go slower Thumbs up Thumbs down To change your status: Click the arrow in the bottom right corner of the Participants List pod. This displays a pop-up menu with a list of the available statuses. Select the status you want displayed to presenters.
The network connection status is now disabled and will not display network connection status for users in your meeting. Changing participant type You can change the type of any participant in the Participants List pod. This allows you to promote and demote other participants as necessary. You can also change your own participant type.
To remove a participant from a meeting: Select the name of the participant you want to remove in the Participants List pod. Click the arrow in the upper left corner of the Participants List pod. From the pop-up menu, select Remove Selected. Note: If you have your own name selected in the Participants List pod, you cannot select this option.
CHAPTER 4 Using the Chat Pod You use the Chat pod to send text messages to other meeting participants and to receive messages from other participants. As a presenter, you can use more than one Chat pod simultaneously. You can use one pod for all meeting participants and another in the presenters-only area. Sending text messages During a meeting, you can use the Chat pod to compose a text message and address it to a specific participant or to all presenters at the meeting or to all presenters and all participants.
Clearing messages from Chat pods While a participant is logged in to a meeting room, all the messages that the participant sends and receives remain on the participant’s Chat pod and can be viewed. When a participant leaves the meeting room, all private messages and all messages sent to presenters are cleared from the participant’s Chat pod.
CHAPTER 5 Using the Note Pod You can use a Note pod to display text messages to meeting participants. Unlike a text message in the Chat pod, the note in a note pod is created and made visible only by presenters, and it remains visible in a Note pod throughout the meeting—or until a presenter removes the note, displays a different note, removes the note pod from view, or switches to a different room layout that does not contain that Note pod.
Adding note text A presenter can add or change text in any Note pod. By default, a note named Note is displayed in the Note pod. Edit this note to display your meeting’s dial-in information. For information on editing a Note pod, see “Editing note text”...
Choosing a Note pod for display You can change the Note pod on display at any time. Usually, you select the Note pod to display before a meeting starts, when switching notes during a meeting, and after you create a new Note pod while customizing a room layout.
Renaming a Note pod When you create a Note pod, it is assigned a default name, such as Note 1 or Note 2. This is the name that is used to select and manipulate the Note pod. After a note pod is created, you can change its name so that it better describes the Note pod’s contents.
CHAPTER 6 Using the Whiteboard Pod The Whiteboard pod can be used as a real-time, interactive location to share text, diagrams, and free-form drawings with meeting participants. There is a selection of line, text, drawing, and pointer tools in the Whiteboard pod. Pod features include the ability to rename, delete, move, and resize whiteboards.
Accepting and rejecting requests to join a whiteboard You must first grant permission for participants to request to join a whiteboard. To accept and reject requests to join a whiteboard: Click the arrow in the upper left corner of the Whiteboard pod. In the pop-up menu, select Allow Participants to request to use this Whiteboard.
Creates square and rectangle shapes. Stroke color, fill color, and stroke Rectangle Tool weight can be customized by using the color picker and the stroke weight pop-up menu. No fill can be used as a setting for stroke color and fill color; however, you cannot use no fill for both stroke color and fill color.
In the Camera and Voice pod, click the Start Broadcast button. In the Macromedia Flash Player Settings window, click the Allow button to give the Flash Player access to a video camera, if one is connected to your computer, and to a microphone, if one is connected to your computer.
After the request is approved, the participant must approve usage of their camera and microphone by Macromedia Flash. Once approved, the participant’s name, audio bar, camera image, and media control buttons are displayed in the Camera and Voice pod for all participants.
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Pausing your own broadcasting You must move your mouse over your name in order for these controls to be displayed properly. To pause broadcasting of your own audio to participants: • Click the Microphone icon in the Camera and Voice pod next to your name. A red line appears over the Microphone icon.
To resume broadcasting of your own video to participants: • Click the Camera icon in the Camera and Voice pod next to your name. The red line disappears from over the Camera icon. Selecting the broadcasts you receive To block audio broadcasts from a participant: •...
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Audio broadcasting is turned on. Presenters and can broadcast audio. If participant Voice On broadcasting is enabled (see “Enabling broadcasting by participants” on page 44), participants, too, can broadcast audio. If the meeting is being recorded (see Chapter 12, Record Voice and Mute Broadcast “Recording Meetings,”...
From the Microphone pop-up menu, select the microphone that you want to use. Speak at a normal level. The audio level bar in the middle of the Macromedia Flash Player Settings window goes up and down as the audio level changes.
Click the Meeting button at the top of the meeting window. From the pop-up menu, select Select Camera. A Macromedia Flash Player Settings window opens, with the Camera tab selected. From the Camera pop-up menu, select the camera that you want to use.
JPGs, or FLVs) to meeting participants. You can load content into the meeting room in two ways: • Load preexisting content from your Macromedia Breeze Content Library (Breeze presentations, SWFs, JPGs, FLVs, or Macromedia FlashPaper documents created with Contribute 2.0 and later) into a Content pod.
Breeze meeting. In order to upload files from your computer to the Breeze server, you need the Presenter Add-In for Breeze, a special version of the Macromedia Flash Player that includes file upload and screen-sharing broadcast capabilities. The Presenter Add-In for Breeze is automatically downloaded and run the first time you try to share screens or upload files.
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Adding content from the Breeze Content Library Note: This section does not apply when just the Breeze Live module of the Breeze Presentation platform is purchased. The Content Library is available only with Breeze Presentation. You can load Breeze presentations, SWFs, JPGs, FLVs, or FlashPaper documents created with Contribute 2.0 and later from the Breeze server as content into a Content pod.
The file is uploaded to the server. This may take a few minutes, depending upon the size of the file. It takes approximately 30 seconds per slide to upload and convert a PowerPoint presentation (PPT). The selected content is now displayed in the Content pod, which is renamed based on the content you selected.
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The presenter’s view of a Breeze presentation is shown here: The navigation bar A navigation bar is automatically displayed for each Breeze presentation used as room content. The navigation bar is visible only to meeting room presenters. It contains Previous and Next buttons to navigate the slides, and a show/hide slide navigation toggle button that allows you to switch back and forth between displaying or not displaying the presentation outline.
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To change the width of a Breeze presentation outline: • Click the vertical gray bar on the left side of the Content pod, and drag it to the right or left. To show/hide the presentation outline using the show/hide slide navigation toggle button: •...
To enable participant drawing: Click the arrow in the upper left corner of the Content pod. In the pop-up menu, select Allow Participant Drawing. After you respond to the participants’ requests (in a notification window) to draw on the whiteboard, they will be able to activate the tools and start drawing. Renaming a Content pod When you add content from the Breeze Content Library or from your computer to a Content pod, the Content pod is given the complete name of the file, such as logo.jpg,...
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To edit a content item and display it in a Content pod: Delete the content item that you want to edit. For more information, see “Deleting a Content pod” on page Do one of the following: If the content source file is a PPT, JPG, FLV, or SWF file, edit the source file, recompile as ■...
Screen Sharing Pod also allows other meeting presenters to request control of the application. Note: The Screen Sharing pod is different from the content pod, which displays preexisting content (Macromedia Breeze presentations, SWFs, JPGs, or FLVs). You can find a Screen Sharing pod on the default Screen Sharing meeting room layout.
The Windows platform • The Presenter Add-In for Breeze, a special version of Macromedia Flash Player that includes file upload, application sharing, and screen-sharing broadcast capabilities The Presenter Add-In for Breeze is automatically downloaded and run the first time you try to share your screen (or control a shared screen) if your system is missing the required Presenter Add- In for Breeze.
“To use this application, you need the Presenter Add-In for Breeze. Would you like to install it from macromedia.com now?” If you click the Yes button in the dialog box, Presenter Add-In for Breeze is downloaded.
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“To use this application, you need the Presenter Add-In for Breeze. Would you like to install it from macromedia.com now?” If you click the Yes button in the dialog box, Presenter Add-In for Breeze is downloaded.
To stop application sharing: Click the arrow in the upper left corner of the Screen Sharing pod. Select Stop Control. A notification message is received on the system that is controlling the application. Once the presenter stops control of their application, control of the application passes to the presenter that enabled screen sharing.
To preview your screen sharing in the meeting room: Click the arrow in the upper left corner of the Screen Sharing pod. Select Preview My Screen when Sharing. If your meeting room application occupies the full screen, your Screen Sharing pod is now full of blue cross-hatches, because the shared application window is not visible.
Click the Macromedia Breeze icon in the system tray. Select Choose Screen Sharing Source from the pop-up menu. A Macromedia Flash Player Setting window appears, containing a pop-up menu of all open applications on your local computer. In the Macromedia Flash Player Setting window, do one of the following: To share your desktop, select Full Screen from the pop-up menu.
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Closing a shared application window also stops the screen sharing, and ends control of the application if application sharing was in progress. Note: You can also stop the screen sharing from the Macromedia Breeze system tray icon, from the meeting room, or from the Screen Sharing pod control strip. See “Stopping screen sharing by using...
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Note: You can also stop the screen sharing by closing the shared application window, from the Macromedia Breeze system tray icon, or from the meeting room. See “Stopping screen sharing from the shared application”...
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Chapter 9: Using the Screen Sharing Pod...
CHAPTER 10 Using the File Sharing Pod The File Sharing pod can be used when a presenter wants to distribute files to meeting participants. Files can be uploaded by presenters from your computer or from the Content Library. Meeting participants are not able to upload files; however, the presenter can change your participant type to enable you to upload files.
To add a file from the Content Library: Click the arrow in the upper left corner of the File Sharing pod. In the pop-up menu, select Add from Content Library. Click the appropriate button at the top of the Browse Content dialog box. Select the file and click the Open button.
Renaming a file There may be times when you will want to rename files before or during a meeting. To rename a file: Select the file that you want to rename in the File Sharing pod. Click the arrow in the upper left corner of the File Sharing pod. In the pop-up menu, select Rename Selected.
CHAPTER 11 Using the Polling Pod You use the Polling pod to create questions, or polls, for participants and to view the results. Similar to the Note pod, polls are created by presenters for viewing by participants. Only presenters control the management of polls and the display of polls to meeting participants, and there is no limit on the number of answers.
Closing the answer period for a poll After enough time has passed, you will be ready to close the answer period for your poll. To close the answer period for a poll: • Click the Close button at the bottom of the Polling pod. Note: When you click the Close button, the results are sent to the application server.
CHAPTER 12 Recording Meetings Presenters can record any part of a Macromedia Breeze meeting. The recording is saved in the Recordings section of the meeting folder that is associated with the meeting room. A unique URL is generated for each recording of a meeting. If a presenter makes the URL available to participants, they can play the recording outside the meeting room by going to the URL and logging in to the recording.
Click OK. A red circle appears in the title bar of the meeting window to the right of the Customize menu button. Proceed with your meeting as usual. To stop recording a meeting: • Do one of the following: Place the cursor over the red circle in the meeting window title bar, and then click the Stop ■...
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To play back a recording if you are currently in the meeting room whose recording you want to play: Click the Present button at the top of the meeting window. In the pop-up menu, select Manage Meeting. The Breeze Manager web application opens, displaying the Meeting Information page for your meeting.
Navigating recorded meetings You can filter and search recorded meetings by navigating the archive folders. Each important or indexible event is represented by an item in the Recording Index and followed by a time stamp. Currently, layout changes, chat messages, slide changes, and users joining or leaving the stage (i.e., Camera and Voice pod) are the only events that are archived.
CHAPTER 13 Customizing the Meeting Room A Breeze Live virtual meeting room, like a real meeting room, continues to exist when a meeting ends. Everything you add to the meeting room and any changes you make to it remain after everybody leaves it, and your additions and changes are still there when you return to the meeting room at a later time.
• Several presenters are featured in a meeting. Before the meeting, each presenter creates his or her own custom meeting room layout. This requires changing the Note pod to display speaker information, choosing a content or screen-sharing pod as appropriate, loading the room content if the Content pod is used, deleting the Camera and Voice pod if it is not being used, and so on.
Default room layouts There are three prebuilt meeting room layouts in Breeze Live: Contains the following meeting room pods: Camera and Voice, Participants List, Chat, Slides Note, Content, Presenter-Only Chat, and Presenter-Only Notes. The Presenter-Only Chat and Presenter-Only Notes pods are visible only if “Show Presenter Only Area” is enabled. Contains the following meeting room pods: Camera and Voice, Participants Screen Sharing List, Chat, Note, and Screen Sharing.
Contains the following meeting room pods: Camera and Voice, Participants List, Discussion Chat, Note, and Discussion Notes. The Presenter-Only Chat and Presenter-Only Notes pods are visible only if “Show Presenter Only Area” is enabled. Working with meeting room layouts In this section, you work with meeting room layouts. This section covers the following topics: •...
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To reorder the layout navigation bar: Click the name of a meeting room layout in the layout navigation bar, and hold down the mouse button until two green arrows appear, one above and one below the navigation bar. Drag to the right or the left. The green arrows move, pointing to a new location in the layout navigation bar.
In the Organize Layouts window, select the name of the meeting room layout that you want to change. Click the Rename button. The Rename Layout window appears. Type the new name for the meeting room layout. Click OK. The Rename Layout window closes In the Organize Layouts window, click the Done button.
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Displays room content (PowerPoint slides, Breeze presentation, SWF, JPG, or FLV) Content that is added to the meeting. See Chapter 8, “Using the Content Pod,” on page Allows presenters to distribute files to meeting participants. See Chapter 10, “Using File Share the File Sharing Pod,”...
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To move or resize a meeting room pod: Click the Customize button at the top of the meeting room window. Select Move and Resize Pods. The meeting room changes to Move and Resize Pods edit mode for the presenter, and the following occurs: On the top of all the meeting room pods, a green title bar appears that contains the name of ■...
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Move and Resize Pods edit mode ends. The green meeting room pod title bars and the Move and Resize Pods icon disappear. Renaming a meeting room pod You can change the name of any meeting room pod—whether it is prebuilt or you created it yourself—so that the name better describes its content or purpose.
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Showing an existing meeting room pod In addition to adding new meeting room pods to the stage, you can choose to show a meeting room pod that already exists but is not currently visible in this meeting room layout. To show an existing meeting room pod: Click the Customize button at the top of the meeting room window.
CHAPTER 14 Using the Web Links Pod There may be times during meetings when you want meeting participants to view one or several websites. With the Web Links pod, presenters can force all meeting participants to automatically browse to a specific web link. Creating a new Web Link pod When you decide that you want to force automatic browsing, you can set up a new Web Link pod.
Forcing all participants to a web link When you are ready to force all meeting participants to browse to a specific web link, you can perform the operation in the Web Link pod. To force all participants to a web link: Select the appropriate link the Web Links pod.
INDEX requirements 43 selecting for broadcasting 49 access, controlling 22 setting up 43 answer period, poll 74 settings 48 Apple Macintosh system requirements 8 Camera and Voice pod application sharing about 18, 43 controlling 64 blocking broadcasts 46 starting 62 enabling participant broadcasting 44 stopping 63 microphone settings 48...
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69 downloading a file 70 participant permissions 70 Macintosh system requirements 8 removing a file 71 Macromedia Breeze Live Module 7 renaming a file 71 Macromedia Breeze Presentation platform 7 uploading a file 69 Macromedia Breeze Training Module 7...
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closing a pod 87 virtual 43 Content pod 18, 51 messages controlling access to 22 clearing from all Chat pods 34 creating 11, 21 displaying in Note pod 35 creating a new layout 83 receiving 33 customizing 25, 79 sending 33 defined 7 microphone deleting a layout 84...
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enabling broadcasting by 44 stage 14 file sharing 70 types of 15 forcing to a web link 90 Web Links 89 inviting to a meeting 21 Whiteboard 17, 39 joining whiteboards 39 Polling pod permissions 28 about 19, 20, 73 polling 73 clearing answers 74 removing from a meeting 31...
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receiving 33 sending 33 screen sharing Text Tool, Whiteboard pod 41 changing the source 65 title bar 11, 12 defined 8 meeting room layout 81 navigating windows 63 previewing what participants will see 63 unblocking broadcasts 46 starting 61 Undo Tool, Whiteboard pod 41 stopping 65 uploading files to File Sharing pod 69 system requirements 59...
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