Oki MC853 User Manual
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Oki MC853 User Manual

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User's Manual
MC853/MC873/ES8453 MFP/ES8473 MFP
2015.09
45992552EE03

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Summary of Contents for Oki MC853

  • Page 1 User’s Manual MC853/MC873/ES8453 MFP/ES8473 MFP 2015.09 45992552EE03...
  • Page 2 Table of contents Before starting For Your Safety Cautions Topics to Safety General Cautions About This Manual How to Use This Manual Screen Composition How to Use the Table of Contents Using the Search Function Printing a Topic About Descriptions Setting Up Installation Requirements Checking the Accessories...
  • Page 3 Specifying the Paper Feed Tray (Paper Feed) Switching Output Trays Making Enlarged or Reduced Copies (Zoom) Useful Functions Copying on Both Sides of Paper (Duplex Copy) Combining Multiple Pages on One Sheet of Paper (N-in-1) Changing the Scan Size (Scan Size) Sorting Each Set in Page Order (Sort) Enabling Continuous Scan Mode (Continuous Scan) Copying Different Size Documents (Mixed Size)
  • Page 4 Setting a Document Setting to Scan a Document Specifying a Document Type Specifying a Scan Resolution Adjusting the Density Scanning a Document with a Colored Background Clearly (Background Removal) Removing Show-Through (Show-Through Removal) Adjusting the Contrast Adjusting the Hue Adjusting the Saturation Adjusting RGB Erasing Edge Shadows (Edge Erase) Erasing Shadow Lines (Center Erase)
  • Page 5 Saving Transmission Data Sending Scanned Data to a Computer Before Using Scan To Computer Before Using WSD Scan Registering a Computer That is Connected Removing Computer Setting to Start ActKey When Using Scan To Computer How to Use Scan To Computer Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Before Using Scan To Shared Folder...
  • Page 6 Printing on Custom Size Paper Printing with Various Settings from a Computer Printing Manually One by One Enlarging or Reducing to Fit the Specified Paper Size Printing Only the Cover from a Different Tray Making a Booklet Dividing a Document to Print on Some Sheets for Making a Poster Adding Semi-transparent Text (Watermarks) Overlaying Forms or Logos (Overlay) Outputting a Document to a File Instead of Printing on Paper...
  • Page 7 Alternating Output Orientation by a Copy Selecting a Tray Automatically for the Specified Paper Switching to Another Paper Feed Tray Automatically When a Tray Runs Out Of Paper Selecting Output Tray Changing the Default Settings with a Printer Driver Saving Frequently-Used Settings in the Printer Driver to Use Storing Print Data in This Machine before Printing Printing without Opening a PDF File (PDF Print Direct) Printing Data in USB Memory...
  • Page 8 About the Internet Fax Function Sending an Internet Fax (Procedure) Receiving an Internet Fax Specifying a Destination (Direct Entry) Specifying a Destination (Address Book/Group List) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History) Specifying a Destination (LDAP Server) Checking, Deleting or Changing a Specified Destination Setting Scanning for Transmission Scanning Multiple Documents Continuously (Continuous Scan)
  • Page 9 Sending at a Specified Date and Time (Delayed Tx) Sending While a Document is being Scanned (Memory Transmission/Real time Transmission) Sending a Fax after Calling (Manual Transmission) Manual Sending (On-hook dial) Preventing Wrong Fax Transmissions Setting for Receptions Setting the Reception Mode Setting a Tray to Print Received Documents Switching Output Trays Setting a Print Method for When a Received Image Exceeds Paper Size...
  • Page 10 Sending a Fax from a Computer with a Cover Sheet Sending a PC Fax to Multiple Destinations at the Same Time Cancelling a PC Fax Transmission Managing the PC Fax Phone Book Sending Data to the Fax Server Basic Procedure for Scan to Fax Server Enabling the Scan to Fax Server Function Editing a Destination E-mail Address Editing E-mail Body Text...
  • Page 11 Removing Installed Drivers Removing the Printer Driver (Windows) Removing the Fax Driver (Windows) Removing the Scanner Driver (Windows) Removing the Printer Driver (Mac OS X) Removing the Scanner Driver (Mac OS X) Initializing Memory and Settings Initializing Flash Memory Initializing the Device Settings Initializing the Network Settings Initializing the Job Macro and Fax Transmission and Reception Data Troubleshooting...
  • Page 12 Wireless LAN Connection Problems Fax Problems Unable to Send a Fax Unable to Receive a Fax Unable to Send or Received a Fax Other Problems (Fax) Fax Error Codes About Problems with Printing Results Vertical White Lines Appear Printed Images are Fading Vertically Printed Images are Light White Spots and Lines Appear Dew Condensation Appears on Printed Paper...
  • Page 13 AirPrint Problems Google Cloud Print Problems If an Error Message is Displayed on the Operator Panel Error Message List Basic Operations Names of Components Basic Operations on the Operator Panel Names and Functions Name and Functions on the Touch Panel How to Customize the Touch Panel Adjusting Brightness Adjusting Angle...
  • Page 14 Easy Setup Profile Configure One Touch Button JOB MACRO Editing Address Book E-mail Address Registering an E-mail Address from a Computer Registering E-mail Group from a Computer Deleting a Registered Destination from a Computer Deleting a Registered E-mail Group from a Computer Importing and Exporting Destination E-mail Addresses Registering an E-mail Address from the Operator Panel Registering E-mail Group from the Operator Panel...
  • Page 15 Operating Management/Specifications Changing the Administrator Password Administrator Setup Copy Setup Fax Setup FaxServer Function Internet Fax Setup Scanner Setup Print From USB Memory Setup Print Setup Network Menu Configure Home Screen Management User Install Management Software User Authentication (Access Control) Enabling the Access Control About Operation If the Access Control is Enabled Printing in the Windows Environment...
  • Page 16 Scan to Shared Folder Specifications Scan to USB Memory Specifications Scan to Computer Specifications Printing Specifications Printing from USB Memory Specifications Network Specifications Wireless LAN Specifications (Option) Network AirPrint About AirPrint (Print/Scan/FaxOut Service) Setting AirPrint (Print/Scan/FaxOut Service) Registering the Machine in a Computer (Mac OS X) Printing with AirPrint (Print) Scanning with AirPrint (Scan) Sending a Fax with AirPrint (FaxOut Service)
  • Page 17 Installing Software Web Page of This Machine Open the Web Page of This Machine Log In as the Administrator Changing the Administrator Password Checking or Changing the Settings of This Machine from a Computer Encrypting Communication with SSL/TLS Creating a Certificate Importing a Certificate Exporting a Certificate Enabling Encryption Settings...
  • Page 18 Deleting Unnecessary Jobs from Memory Registering a PIN Registering a User Name and Password About ActKey Printing by Using OKI LPR Utility Network Extension Using the Network Scanner Setup Tool (Mac OS X Only) Using Network Card Setup (Mac OS X)
  • Page 20 Before starting For Your Safety Cautions Topics to Safety General Cautions About This Manual...

  • Page 21: For Your Safety

    For Your Safety Read the User's Manual (this manual) for your safety before using the product. Cautions Topics to Safety General Cautions...
  • Page 22 Cautions Topics to Safety Indicates additional information which, if ignored or not followed, may result in personal injury or death. Indicates additional information which, if ignored, may result in personal injury.

  • Page 23: General Cautions

    General Cautions Do not touch the Do not use a highly If the cover becomes safety switch inside combustible spray extremely hot, the this machine. High near this machine. machine emits smoke voltage may occur, Some parts inside the or odor, or you hear a resulting in electric machine become very strange sound, unplug...
  • Page 24 guaranteed. Do not use an uninterruptible power supply or inverter. Fire may result. Do not go near the paper output part Do not touch a broken liquid crystal when you turn the power on or when display. Injury may result. If you get printing is in progress.

  • Page 25: About This Manual

    Copyright of the manual All rights reserved by Oki Data Corporation. No part of this document may be reproduced in any form or by any means without prior written permission from Oki Data Corporation.

  • Page 26: How To Use This Manual

    How to Use This Manual Note There are some restrictions to use this manual. Use care. The manual saved in a shared folder created on a network, etc. may not be correctly displayed. In such case, save the manual on a computer you are using. For your comfortable use this manual, recommended environments are as follows.
  • Page 27 Screen Composition This manual is composed of the top page and body pages in each category. Top Page Content Page Top Page The top page is the first page that is displayed when you open this manual. Number Item Description Before Starting This section describes how to use this manual, conditions of use of this manual, etc..
  • Page 28 Number Item Description Table of Contents Displays a topic in a category in the content area by clicking a Area topic title. Some categories, such as Error Message Search do not have the contents area. How to Use the Table of Contents Content area Displays a topic.
  • Page 29 How to Use the Table of Contents This section describes the [TOC] tab on the top of the contents area. Memo Click to hide the contents area and widen the content area. Click to shrink the content area and widen the contents area. [TOC] tab The table of contents of the category to which the topic displayed on the right screen belongs is displayed.

  • Page 31: Using The Search Function

    Using the Search Function You can enter a "word you want to search" or an "error message displayed on the touch panel" as a keyword to search for a specific topic from all the topics in this manual. Enter the word you want to find in the search box at the top of the screen, and then click [ Top page: Content page:...
  • Page 32 The topic is displayed on the right screen. Memo To run a case sensitive search, select [Case-sensitive] check box, and then click For the page number on the bottom of the search results screen 10 search results are displayed on 1 page. To change the page to display other 10 search results, click the page number.
  • Page 33 Printing a Topic Setting for Printing Printing the Displayed Topic You can print the topic that is currently displayed. Setting for Printing Memo You must check the setting of your Web browser by following the procedure below before printing for the first time. Select [Print] from of your Web browser.

  • Page 34: About Symbols

    About Descriptions About Marks About Symbols About Illustrations Marks, symbols, illustrations, and other descriptions are provided. Unless otherwise specified, this manual uses screenshots of the following screens. For Windows: Windows 7 For Mac OS X: Mac OS X 10.9 Memo The descriptions in this manual may vary depending on your OS or model.
  • Page 35 Indicates a menu, window, or dialog box name that is displayed on the screen on a computer. They can be clearly distinguished in descriptions or illustrations in procedures. " " Indicates a message on the display screen or entered text. Indicates a file name on a computer.
  • Page 36 Setting Up Installation Requirements Checking the Accessories Unpacking and Installing the Machine Installing Options Turning the Machine On Setting Up This Machine Connecting This Machine to a Network Connecting via a USB Interface Connecting a Telephone Line Installing a Driver and Software to a Computer...

  • Page 37: Installation Requirements

    The diffusion of dust, ozone, styrene, benzene, TVOC, and ultrafine particles conforms to the Eco Mark 155, "Printer" substance emission certification criteria. (Toner was tested by performing black and white and color printing with Oki Data genuine toner cartridges according to the appendix S-M of the Blue Angel RAL UZ-171:2012 test method.) Depending on the installation environment, the operation noise may be louder.

  • Page 38: Installation Space

    Do not install this machine directly on a thick rug or carpet. Do not install this machine in a closed room or other locations with bad circulation and ventilation. If you use this machine in a small room continuously for an extended period of time, make sure to ventilate the room.

  • Page 39: Checking The Accessories

    Checking the Accessories Check that you have everything shown below. Injury may result. Lift this machine by 3 persons, because it weighs approximately 64 kg. Note Be sure to use the supplied consumables or maintenance units first. If other consumables or maintenance units are used first, the life time may not be shown correctly or supplied consumables may not be applied.
  • Page 40 Power cord Telephone cable Core Memo LAN cables or USB cables are not included in the package. Prepare the cable that suits your computer separately. Packaging and cushioning materials are used when transporting the machine. Do not dispose packaging materials as they may be used in the future.

  • Page 41: Unpacking And Installing The Machine

    Unpacking and Installing the Machine This section describes how to unpack and install the machine. Injury may result. Lift this machine by 3 persons, because it weighs approximately 64 kg. Note Use extra care when handling the image drum (the green cylinder), because it is fragile. Do not expose the image drum to direct sunlight or strong light (approximately 1,500 lux or more).
  • Page 42 Do not open the scanner unit until step 6. Take the accessories out. Remove the cushioning materials and protection tapes. Remove the protection tapes. Hold the handle (A) to open the scanner unit. Remove the desiccant pack and protective sheet attached to the transparent part.
  • Page 43 Remove the protective sheet. Insert your finger into the lever (B) on the right side of the machine andpull the front cover open lever (1) to open the front cover (2) forward. Note Open the front cover gently. If opening rapidly, an MP tray may open. Press the button (C) and open the Output Tray (3).
  • Page 44 Take all four image drums out. Note Do not expose the image drum to light for 5 minutes or more. Do not touch the shiny green surface at the bottom of the image drum. Remove the protective sheets from four image drums. Place an image drum on a newspaper.
  • Page 45 Turn the blue lever of the toner cartridge backward until its top aligns on the mark. Turn the levers of all 4 toner cartridges. Close the output tray. Close the front cover.
  • Page 46 Note The front cover cannot be closed securely if the output tray is not closed. When the error message that the output tray or front cover is open does not disappear from the operator panel's display screen, make sure they are closed securely. Hold the handle (A) to close the scanner unit.

  • Page 47: Installing Options

    Installing Options The following optional parts are provided for the machine. Additional tray unit Wireless LAN module Note Be sure to turn the machine off and unplug the power cord and all the cables before installing the option. Installing the option with the machine turned on may cause the machine and option to malfunction.
  • Page 48 Installing the Additional Tray Unit(s) to the Machine If you want to load more paper, install additional tray units. You must set the printer driver after installing. Installing the Additional Tray Unit(s) Setting the Printer Driver Setting Additional Tray(s) to the Windows PCL Printer Driver Setting Additional Tray(s) to the Windows XPS Printer Driver Setting Additional Tray(s) to the Windows PS Printer Driver Setting Additional Tray(s) to the Mac OS X Printer Driver...
  • Page 49 cables. Turning the Machine Off Stack 3 additional trays on the caster base aligning a back side of each tray. Screw the additional trays on the caster base. Join the additional trays.
  • Page 50 Place the machine on the additional trays gently aligning the back sides of the machine and the additional trays. Join the machine and additional trays. Lock the casters.
  • Page 51 Set the tip-over protection tools. You can find two tip-over protection tools on the left and right sides of the caster base, and also two tools on its back side. Pull them straight out, then turn them 90 ° counter-clockwise until they click. Plug the power cord and the unplugged cables.

  • Page 52: Setting The Printer Driver

    You must register the printer driver in the computer in advance. Installing a Driver and Software to a Computer Setting Additional Tray(s) to the Windows PCL Printer Driver Click [Start], and then select [Devices and Printers]. Right-click [OKI MC873], and then select [OKI MC873(PCL6)] from [Printer properties].
  • Page 53 Setting Additional Tray(s) to the Windows XPS Printer Driver Click [Start], and then select [Devices and Printers]. Right-click [OKI MC873], and then select [OKI MC873(XPS)] from [Printer properties]. Select the [Device Options] tab. Enter the total number of trays and then click [OK].
  • Page 54 Setting Additional Tray(s) to the Windows PS Printer Driver Click [Start], and then select [Devices and Printers]. Right-click [OKI MC873], and then select [OKI MC873(PS)] from [Printer properties]. Select the [Device Settings] tab. Select [Get installed options automatically] for [Installable Options], and then click [Setup].
  • Page 55 Setting Additional Tray(s) to the Mac OS X Printer Driver Select [System Preferences] from the Apple menu. Click [Print & Scan]. Select the machine, and then click [Options & Supplies]. Select the [Driver] tab. Select the total number of trays for [Available Tray], and then click [OK].
  • Page 56 Installing the Wireless LAN module Installing the optional wireless LAN module to the machine allows you to use the wireless LAN function. Note The wireless LAN module may not be available in some countries and regions. Turn the machine off, and then unplug the power cord. Note Wait for at least 1 minute after unplugging the power cord, and then proceed to the next step.
  • Page 57 Turning the Machine On For details of power supply, see "About the Power Supply" in "Turning the Machine On or Off". Plug the power cord into the power connector. Plug the power cord into the outlet. Check that no documents are set on the document glass or in the ADF, and the ADF cover is closed.
  • Page 58 If you select [Yes], the wireless LAN setting is performed. If you select [Do not show next time.], the wireless setting is not performed. The wireless setting screen is not displayed any more. If you select [No], the wireless LAN setting is not performed. The wireless setting screen is displayed every time you turn the machine on.
  • Page 59 Setting Up This Machine Follow the on-screen instructions to set required information. Press [English] and proceed to the next screen. Press [Continue with default settings] and proceed to the next screen. Check the content displayed on the screen and press [Next]. Press [Next] and set the date and time.
  • Page 60 Press [Next] and set the fax number and sender's information. Press [Next] and set the essential network information. Press [Next] and set the information related to E-mail. Press [Next] and print the configuration list.
  • Page 61 Now the machine is set up. Here is the procedure to install the software into your computer.
  • Page 62 Connecting This Machine to a Network Connect the machine to a wireless LAN or a network with a LAN cable, and then enter the IP address of the machine and other network information from the operator panel. You can set the IP address manually or automatically.
  • Page 63 Checking the wireless LAN setting method Check whether your wireless LAN access point supports WPS, and then select a setting method. If your access point supports WPS, refer to "Connecting with WPS", and if you are not sure whether your access point supports WPS, refer to "Selecting a Wireless LAN Access Point from the Operator Panel to Connect".
  • Page 64 IP address: 192.168.0.1 to 254 Subnet mask: 255.255.255.0 Default gateway: Not used DNS server: Not used For the machine IP address setting: Manual IP address: 192.168.0.1 to 254 (Select a different value from the computer's IP address.) Subnet mask: 255.255.255.0 Default gateway: 0.0.0.0 Network scale: Small To set [Network Scale], select [Device Settings] >...
  • Page 65 Insert the other end of the LAN cable into the hub. Turn the machine on.

  • Page 66: On The Machine

    Connecting via a USB Interface Note USB connection is disabled by factory default. You need to change the USB mode setting before connecting this machine to a computer with a USB cable. Select [AdminSetup] - [Management] - [Local Interface] - [USB Menu], and then change [USB Assignment] from [IPP] to [Legacy]. Prepare a USB cable.
  • Page 67 Note For Windows, do not insert the other end of the USB cable into the computer until an instruction is displayed on the screen when the driver installation is in progress.

  • Page 68: Connecting A Telephone Line

    Connecting a Telephone Line This section describes how to connect a telephone line for fax transmissions. Be sure to connect the telephone line that suits your environment before sending or receiving faxes. The telephone line connection method varies depending on your environment. Connect the telephone line that suits your environment by referring to the illustrations in this manual.
  • Page 69 Plug one end of the included telephone cable (1) into the LINE connector (2) of the machine and the other end into a public line (analog) (3). Note Do not plug the cable into the TEL connection by mistake. Connecting to the Public Line (If Connecting a Telephone to the Machine) Name Telephone cable...
  • Page 70 Note Only one telephone can be connected to the machine. Do not connect the telephone to the machine in parallel. If you connect the telephone to the machine in parallel, the following problems occur, resulting in the machine not functioning correctly. If you pick up the handset of the telephone that is connected in parallel while the machine is sending or receiving a fax, the fax image may be corrupted or a communication error may occur.
  • Page 71 LINE connector Public line (analog) TEL connector Splitter ADSL modem Plug the included telephone cable (1) that is connected to the ADSL modem (6) into the LINE connector (2) of the machine. Remove the telephone connector cover. Plug the external telephone cable into the TEL connector (4) of the machine.
  • Page 72 Remove the telephone connector cover. Plug the external telephone cable into the TEL connector (3) of the machine. Memo If a fax dial fails, set [Dial Tone Detection] to [OFF]. User Install If a fax transmission or reception fails, set [Super G3] to [OFF]. User Install Connecting a CS Tuner or Digital Television Name...
  • Page 73 Name Telephone cable LINE connector Public line (analog) TEL connector Control device including PBX, etc. Plug the included telephone cable (1) that is connected to the public line (analog) (3) into the LINE connector (2) of the machine. Plug the telephone cable (1) that is connected to a control device such as PBX (5) into the TEL connector (4) of the machine.
  • Page 74 connector (2) of the machine and the other end into a control device such as a PBX (4). Memo If you connect to a PBX (private branch exchange), set the PBX line to ON. Fax Setup...
  • Page 75 Installing a Driver and Software to a Computer When using the print, scan, and fax functions of this machine from your computer, you must install the printer driver, scanner driver, and fax driver that meet your computer. Install the driver with the "Software DVD-ROM". You can install other utility software besides drivers using the "Software DVD-ROM".
  • Page 76 Read [Environment advice], and then click [Next]. Select [Network(Wired/Wireless)] or [USB] in accordance to the connection method of the machine and computer, and then click [Next]. Select the model name of the machine, and then click [Next]. Click [Install Optional Software]. Installation starts.
  • Page 77 Click [Next]. Click [Exit]. For Mac OS X This section describes how to install the PS printer driver and scanner driver. For installation of utilities, see the following. Installing Software Note USB connection is disabled by factory default. You need to change the USB mode setting before connecting this machine to a computer with a USB cable.
  • Page 78 "Software DVD- ROM" into the computer. Double-click the [OKI] icon on the desktop. [Drivers] > [Scanner] > Double-click [Installer for OSX10.8-10.10] or [Installer for OSX10.6-10.7] in accordance to your Mac OS X version.
  • Page 79 Follow the on-screen instructions to complete the installation. Select [System Preferences] from the Apple menu. Click [Print & Scan]. Click [+]. Click [Default]. Select the machine , and then make sure that [OKI MC873(PS)] is displayed for [Use]. Types of Names Displayed in the Connection Methods List...
  • Page 80 Make sure that the machine is added to [Printers] and [OKI MC873(PS)] is displayed for [Kind]. Note If [OKI MC873(PS)] is not displayed for [Kind] correctly, click [-], delete the machine from [Printers], and then newly perform steps 8 to 12. Click [Open Print Queue...].
  • Page 82 Copy Basic Operations of Copy Functions Useful Functions For a Better Finish Color Settings Advanced Copy Settings Descriptions of Screens for Copy...
  • Page 83 Basic Operations of Copy Functions Setting a Document Loading Paper Copying Cancelling Copying Switching Color Modes Specifying the Number of Copies Specifying the Paper Feed Tray (Paper Feed) Switching Output Trays Making Enlarged or Reduced Copies (Zoom)
  • Page 84 Setting a Document This chapter describes how to set the document on this machine. Setting a Document Copying Different Size Documents (Mixed Size)
  • Page 85 Loading Paper This chapter describes paper that can be loaded in the paper feed sources on the machine. Loading Paper Setting Output Tray...
  • Page 86 Copying Press [Copy] or the (COPY) button on the operator panel. The touch panel display switches to the copy top screen. Set a document in the ADF or on the document glass. Set the copy setting if necessary. Useful Functions For a Better Finish Color Settings Advanced Copy Settings...
  • Page 87 Cancelling Copying You can cancel copying before a message is displayed to inform you that copying is complete. Press the (STOP) button when scanning the document.

  • Page 88: Switching Color Modes

    Switching Color Modes Switches the Color Modes. You can use the following three color modes. Color: All documents are copied in full color. Mono: All documents are copied in black and white. Auto: This machine detects the color of each page automatically. (Default) Color documents are copied in full color, black and white documents are copied in black and white.

  • Page 90: Specifying The Number Of Copies

    Specifying the Number of Copies You can specify the number of copies to make multiple copies. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Enter the number of copies by using the 10-key pad or the 10-key button.
  • Page 91 Specifying the Paper Feed Tray (Paper Feed) Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3/Tray 4 Using the MP (Multi-Purpose) Tray Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3/Tray Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Paper Feed] on the [Copy] or [Basic] tab.
  • Page 92 Press the (START) button. Memo To use the MP (Multi-Purpose) tray with [Paper Feed] being set to [Auto], press [Device Settings], and then select [Paper Setup] > [Select Tray] > [Copy] > [MP Tray] > [ON] or [ON(Prior)]. [Tray 2]/[Tray 3]/[Tray 4] are displayed only when the optional tray units are installed. If [Paper Feed] is set to [Auto], you can select a paper tray that holds A3, A4 , A4 , A5...
  • Page 93 Load paper in the MP tray. Loading Paper Press the (START) button. Check the message, and then press [Start]. Press [OK].
  • Page 94 Switching Output Trays Switches output trays for printed paper. Note Check that the Rear Output Tray on the rear side of the machine is closed. While the Rear Output Tray is open, paper is always output to the Rear Output Tray. Memo The default setting for output tray can be changed from [Device Settings] >...
  • Page 95 Making Enlarged or Reduced Copies (Zoom) Note You can use [Auto] only if copying on A3, A4 , A4 , A5 , A5 , A6 , B4, B5 , B5 Tabloid, Letter , Letter , Legal13/13.5/14, Executive , Statement , Statement , Folio, or 8.5 SQ paper.
  • Page 96 Memo If [Fit to page(98%)] is selected and the size of the document and the paper are the same, the document is reduced to fit the paper. When setting the zoom rate by using the 10-key pad Enter the zoom rate from 25 to 400% by using the 10-key pad or pressing on the touch panel, and then press [OK].
  • Page 97 has been changed.
  • Page 98 Useful Functions This chapter describes various settings for copying, such as N-in-1 and duplex printing. Memo Settings on the copy top screen is temporarily enabled. To change the default settings, select [Device Settings] > [Admin Setup] > [Copy Setup] > [Default Settings]. Copy Setup Copying on Both Sides of Paper (Duplex Copy) Combining Multiple Pages on One Sheet of Paper (N-in-1)
  • Page 99 Copying on Both Sides of Paper (Duplex Copy) Available Printing Methods Note Use plain paper of a standard size. Use of paper other than paper of standard sizes may cause paper jams. Loading Paper To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.
  • Page 100 Select a duplex copy mode. Memo To make simplex copies so that each of the front and back sides of a duplex document can be copied on one side of different sheets of paper, select [2 Select a binding method. To change the document orientation, press [Change].
  • Page 101 Setting Margins (Margin) Available Printing Methods Simplex document Duplex copies with the long edge bound Simplex document Duplex copies with the short edge bound Duplex documents Duplex copies with the long edge bound or the short edge bound Set a document in the ADF. Duplex documents with the long edge bound Simplex copies Set a document in the ADF.
  • Page 103 Combining Multiple Pages on One Sheet of Paper (N-in- Printing Methods That Can be Set You can copy two, four, or eight pages of a document into one side of a single sheet of paper. Setting [Duplex Copy] at the same time can save more sheets of paper. Note To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.
  • Page 104 Select an N-in-1 method. Select a layout. To change the document orientation, press [Change]. Changing the Document Orientation (Direction) Change other settings if necessary, and then press [OK].
  • Page 105 Press the (START) button. Printing Methods That Can be Set Two sheets One side of a sheet Four sheets One side of a sheet Vertical Horizontal Eight sheets One side of a sheet Vertical Horizontal...
  • Page 106 Changing the Scan Size (Scan Size) You can select the appropriate size of the document to be scanned. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Scan Size] on the [Basic] tab. Memo Alternatively, you can set this setting from [Function Settings].
  • Page 108 Sorting Each Set in Page Order (Sort) The sort function is enabled by factory default. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Memo Continuous Scan mode enables you to copy multiple documents at once. You can use both the ADF and document glass for copying multiple documents as a single job.
  • Page 109 Enabling Continuous Scan Mode (Continuous Scan) This function is useful when you want to copy multiple books. To scan multiple sets of documents and make copies as a single job, enable the Continuous Scan mode. This mode is useful when using the [Sort], [N-in-1], or [Duplex Copy] function. In Continuous Scan mode, you can copy your documents from the ADF, document glass, or both of them.
  • Page 110 When changing the place to set the next document, be sure to remove the document from the place you used first. Press [Start Scan]. When scanning all sets of the documents is complete, press [Scan Complete]. Memo If you press [Scan Complete] after scanning all the documents with multiple copies (2 or more) being set for [Copies], the remaining number of copies is copied.
  • Page 111 Copying Different Size Documents (Mixed Size) You can set multiple documents having the same width but different lengths in the ADF so that they can be copied on their respective paper sizes. Note You can use this mixed-size function only for the following combinations. Specify the size of the larger document for the document size.
  • Page 112 Press [Paper Setup]. Press [MP tray] and [Paper Size] in order, and then select [A4]. Press [Back] until the home screen is displayed. Press [Copy] or the (COPY) button. Set a document that is mixed with A4 and A3 sizes in the ADF. Loading Paper Press [Mixed Size] on the [Advanced] tab.
  • Page 113 [Scan size]: Auto Enter the number of copies by using the 10-key pad if necessary. Press the (START) button. Note When using the Mixed Size function, be careful about the binding position of duplex documents. When copying mixed-size duplex documents, specify the binding position for the bigger documents and bind smaller documents in the same direction as the bigger ones.

  • Page 114: Auto Reset

    Resetting Copy Settings (Reset) You can reset the copy function you changes to their default settings in the following ways. Auto Reset If you do not perform any operation for a certain period of time, all the copy settings for your copy job are reset to their default settings.
  • Page 115 Cancelling a Setting If you set multiple copy functions at the same time, you may not be able to use these functions depending on the combination. In such a case, a message is displayed. For example, if [Margin] is specified, [N-in-1] and [Repeat] cannot be set. Cancel the setting of a function with low priority among the ones that are displayed in the message, and then set the function you want to use again.
  • Page 116 Changing the Document Orientation (Direction) You can select [Top Edge On Top] or [Top Edge On Left] for the document orientation. Specify the appropriate orientation to get the copy result you want. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Direction] on the [Copy] or [Basic] tab.
  • Page 118 Interrupting Current Job to Perform a Copy Job To perform interrupt copying, follow the procedure below. Press [Device Settings] on the touch panel. Press several times, and press [Admin Setup]. Enter the administrator name and password, and then press [OK]. The factory default administrator name and password are "admin"...
  • Page 119 For a Better Finish Adjusting the Density (Density) Selecting the Document Type (Document Type) Specifying the Scan Resolution (Resolution) Copying a Document with a Colored Background Clearly (Background Removal) Erasing Edge Shadows (Edge Erase) Erasing Shadow Lines (Center Erase) Erasing Outside of Documents (Outside Erase) Removing Show-Through (Show-Through Removal)
  • Page 120 Adjusting the Density (Density) You can adjust the copy density in seven levels. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Density] on the [Image Settings] screen on the [Image Settings] tab.
  • Page 121 Selecting the Document Type (Document Type) You can select a document type from [Text], [Text&Photo], [Photo], or [Photo (Glossy)] to make copies at the most suitable quality. Note If you select [Text], the gray level may be reduced depending on the document. If you select [Photo] or [Photo (Glossy)], fine texts or lines may be blurred depending on the document.
  • Page 122 Press the (START) button.
  • Page 123 Specifying the Scan Resolution (Resolution) You can change the resolution to scan a document. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Resolution] on the [Image Settings] tab. Select a resolution. Memo Resolution setting is available only when the color mode is set to "Auto"...

  • Page 124: Background Removal

    Copying a Document with a Colored Background Clearly (Background Removal) To adjust a level of the document background removal, you can select Auto or OFF, or adjust in six levels. If you select [Auto], the background is automatically removed in a level that suits the document.
  • Page 125 [3] for [Background removal] is the standard level. To increase a level of the document background removal, select [4], [5], or [6]. To decrease a level of the document background removal, select [2], [1], or [OFF] (no removal). Press the (START) button.
  • Page 126 Erasing Edge Shadows (Edge Erase) When you copy a document with the document glass cover opened or when you copy a book, a black shadow may appear around the edges on the printed copy. This function enables you to erase the black shadow. Press [Copy] or the (COPY) button.
  • Page 127 Erasing Shadow Lines (Center Erase) When copying documents with the document glass cover open, or copying a book or magazine, shadow lines may appear in the printouts. You can eliminate the shadow lines from the printouts. Press [Copy] or the (COPY) button.
  • Page 128 Erasing Outside of Documents (Outside Erase) When copying a thick document such as a book on the document glass, a clearance between the document glass and document glass cover causes the outside of the document to be dark like a shadow. The Outside Erase function erases the outside of the documents. Outside Erase is set.
  • Page 129 key pad or by pressing , and then press [OK]. If there are any problems with the standard level (3), adjust the criteria in the following steps. If the outside of the document is not erased, increase the value on the criteria. If dark parts inside the document are erased, decrease the value on the criteria.
  • Page 130 Removing Show-Through (Show-Through Removal) Show-Through Removal removes show-through of text from the reverse side. You can select the removal level from OFF, Low, Middle, or High. Note This function is enabled only when [Background Removal] is set to [Auto]. This function is enabled only when [Document Type] is set to [Text] or [Text&Photo]. Press [Copy] or the (COPY) button.

  • Page 132: Color Settings

    Color Settings Adjusting the Contrast (Contrast) Adjusting Hue for Color Copy Adjusting Saturation Adjusting RGB...
  • Page 133 Adjusting the Contrast (Contrast) Differences between bright and dark sections on a document are adjusted to make images and texts easier to view and read. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Contrast] on the [Image Settings] screen on the [Image Settings] tab.
  • Page 134 Adjusting Hue for Color Copy Red/green balance adjustment. Reddish: Enhance red. Greenish: Enhance green. Press [Copy] or the (COPY) button. Press [Image settings] on the [Image Settings] tab. Press [Hue]. Select a value. Press the (START) button.
  • Page 135 Adjusting Saturation Saturation setting. Vivid: Enhance image sharpness. Light: Mute color. Press [Copy] or the (COPY) button. Press [Image settings] on the [Image Settings] tab. Press [Saturation]. Select a value. Press the (START) button.
  • Page 136 Adjusting RGB Adjust RGB contrast settings. Press [Copy] or the (COPY) button. Press [Image settings] on the [Image Settings] tab. Press [RGB]. Select a value each for RGB, and then press [OK]. Press the (START) button.

  • Page 137: Advanced Copy Settings

    Advanced Copy Settings Making Multiple Copies on a Sheet of Paper (Repeat) Copying Two-Page Spread Separately onto Two Sheets (Book Copy) Adding a Stamp (Watermark) Copying Both Sides of a Card to One Side (ID Card Copy) Setting Margins (Margin) Skipping White Pages When Copying (White Page Skip)
  • Page 138 Making Multiple Copies on a Sheet of Paper (Repeat) This function enables you to repeatedly copy the same document on one side of a sheet of paper. The document can be repeated two, four, or eight times. Two repeat Four repeat Eight repeat Note If [Repeat] is enabled, [Zoom] is automatically set to [Auto].
  • Page 139 Select a repeat method, and then press [OK]. Memo If you press [Paper Feed], you can set a paper feed tray. Specifying the Paper Feed Tray (Paper Feed) Press [OK]. Press the (START) button.

  • Page 140: Book Copy

    Copying Two-Page Spread Separately onto Two Sheets (Book Copy) Copies two-spread pages of bound documents onto separate sheets of paper. Note You cannot use the ADF for this function. Always use the document glass. Place two-spread document with the face down on the document glass. Only A3, A4 , B4, Tabloid, and Letter size documents are available.
  • Page 142 Adding a Stamp (Watermark) You can stamp a date, sequential page numbers, or any character string when copying. Note Character strings are printed in black. The font Universe Medium is used for character strings. Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass.
  • Page 143 Copying Both Sides of a Card to One Side (ID Card Copy) This function enables you to copy both sides of an ID card, such as a driver's license, on one side of a sheet of paper. Note You cannot use the ADF for this ID Card Copy function. Set the ID card with the upper side facing leftward.
  • Page 144 Memo If you press [Scan Complete], only the front side is copied without scanning the back side. Press [Start Scan].
  • Page 145 Setting Margins (Margin) Copying with Margins on One Side Copying with Margins on Both Sides The margin function enables you to set margins. This function is useful when you want to staple or punch holes in copies. You can set the top, bottom, right, and left margins by specifying the [Top] and [Left] values.
  • Page 146 Set margins to a simplex document before copying. Set [Direction] correctly. Changing the Document Orientation (Direction) Press [Copy] or the (COPY) button. Set a document in the ADF or on the document glass. Press [Margin] on the [Advanced] tab. To set the left or right margin, specify a margin in [Left] of [Front] by using the 10-key pad or by pressing , and [+/-].
  • Page 147 Memo You do not need to specify the [Back] margin when copying on a single side. If you press [Cancel], the screen returns to the previous screen without saving the changes. Press the (START) button. Copying with Margins on Both Sides When you make duplex copies with [Margin] enabled, you must specify the document direction as well as the [Back] margin.
  • Page 148 Set each margin of [Front] and [Back]. For portrait documents with long edge binding Enter values in [Left]. Enter a positive value in [Front]. Enter a negative value in [Back]. For portrait documents with short edge binding Enter values in [Top]. Enter a positive value in [Front].
  • Page 149 Press the (START) button. Memo The margins' positions conform to [Direction]. When using the document glass, Continuous Scan mode is automatically enabled. Follow the on-screen instructions.
  • Page 150 Skipping White Pages When Copying (White Page Skip) If blank pages are included in the scanned document, you can skip the blank pages when copying. Note Blank pages may not be detected correctly in the following cases. Halftone documents Documents with extremely small printed area (e.g. blank pages with page numbers) When N-in-1 is applied, pages are moved up if white pages are omitted.
  • Page 151 Descriptions of Screens for Copy Names and Functions of Screen Items for Copy...
  • Page 152 Names and Functions of Screen Items for Copy This section describes the items of the screens. [Copy] Tab Item Description Stationary button Displays buttons that appear on the screen at all times. area Title and operation Displays the title of the current screen and provides guide for possible guide area operations.
  • Page 153 Item Description 1 Paper Feed Specifies the tray to set the copy paper. 2 Output Tray Specifies the output tray. 3 Duplex Copy Makes copies on both sides of paper. 4 N-in-1 Combines multiple pages on one sheet of paper. 5 Zoom Specifies the zoom rate for making enlarged or reduced copies.
  • Page 154 Item Description 1 Image Specifies the following image settings: Document Type, Background Removal, Settings Density, Contrast, Hue, Saturation, and RGB. 2 Color Specifies color mode to copy a document. Mode 3 Edge Erase Eliminates a black shadow that may appear around the edges on the scanned image when scanning, for example, a book.
  • Page 156 Scan Basic Operations of Scan Functions Sending Scanned Data as an E-mail Attachment Sending Scanned Data to a Computer Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Scanning from a Computer Descriptions of Screens for Scan...
  • Page 157 Basic Operations of Scan Functions Setting a Document Setting to Scan a Document Displaying a Preview Image Cancelling Scanning Other Settings to Scan...
  • Page 158 Setting a Document This section describes how to set a document. Setting a Document Scanning Documents of Different Sizes (Mixed Size)
  • Page 159 Setting to Scan a Document This section describes useful scan functions. You can set the scan functions to produce the optimum image quality if necessary. The scan functions can be used for Scan To E-mail, Scan To USB Memory, and Scan To Shared Folder. Specifying a Document Type Specifying a Scan Resolution Adjusting the Density...
  • Page 160 Specifying a Document Type If you select a document type, the document can be scanned at the most suitable quality. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Setting a Document Memo When scanning a document with the machine, a document in the ADF is given priority.
  • Page 161 If you select [Photo (Glossy)], images may be bright. Change other settings if necessary, and then press the (START) button.
  • Page 162 Specifying a Scan Resolution Specify a resolution to scan a document to obtain the most suitable quality. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.

  • Page 163: Adjusting The Density

    Adjusting the Density You can adjust the density in seven levels. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 164 Scanning a Document with a Colored Background Clearly (Background Removal) To adjust a level of the document background removal, you can select Auto or OFF, or adjust in six levels. If you select [Auto], the background is automatically removed in a level that suits the document.
  • Page 165 Change other settings if necessary, and then press the (START) button.
  • Page 166 Removing Show-Through (Show-Through Removal) Show-Through Removal removes show-through of text from the reverse side. You can select the removal level from OFF, Low, Middle, or High. Note This function is enabled only when [Background Removal] is set to [Auto]. This function is enabled only when [Document Type] is set to [Text] or [Text&Photo]. Press [Scan] or the (SCAN) button.

  • Page 168: Adjusting The Contrast

    Adjusting the Contrast Differences between bright and dark sections on a document are adjusted to make images and texts easier to view and read. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method.
  • Page 169 Adjusting the Hue Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.

  • Page 170: Adjusting The Saturation

    Adjusting the Saturation Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 171 Adjusting RGB Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 172 Erasing Edge Shadows (Edge Erase) When you scan a document with the document glass cover opened or when you scan a book, a black shadow may appear around the edges on the scanned image. The edge erase function allows you to erase the black shadow. Memo [Edge Erase] is set to [ON], and [Width] to 5 mm by factory default.
  • Page 173 Erasing Shadow Lines (Center Erase) When scanning documents with the document glass cover open, or scanning a book or magazine, shadow lines may appear in the scanned images. You can eliminate the shadow lines from the scanned images. Press [Scan] or the (SCAN) button.
  • Page 174 Displaying a Preview Image Using the Preview function, you can check the scanned image on the touch panel before saving or sending. Note The image previewed on the display does not completely match the printout. Use the function to check the content or orientation of scanned documents. For the Scan To Computer, Remote Scan, or WSD Scan function, Preview is not available.
  • Page 175 : Displays any page. Press this button and enter page number you want to display. If you set the next document on the ADF or document glass and press button, the machine scans the document and displays the scanned document. Press button to close the preview screen and cancel sending.
  • Page 176 Cancelling Scanning This chapter describes how to cancel scanning. Cancelling Scanning from the Operator Panel Cancelling Scanning from a Computer Cancelling Scanning from the Operator Panel You can cancel scanning while a message is being displayed to inform you that scanning is in progress.
  • Page 177 Other Settings to Scan This section describes useful scan functions. You can set the scan functions to produce the optimum image quality if necessary. The scan functions can be used for Scan To E-mail, Scan To USB Memory, and Scan To Shared Folder. Scanning Multiple Documents Continuously (Continuous Scan) Specifying a Scan Size Scanning a Duplex Document (Duplex Scan)
  • Page 178 Scanning Multiple Documents Continuously (Continuous Scan) To scan multiple documents as a single job, enable Continuous Scan mode. In Continuous Scan mode, you can scan your documents from the ADF, document glass, or both of them. Press [Scan] or the (SCAN) button.
  • Page 179 When scanning all sets of the documents is complete, press [Scan Complete].
  • Page 180 Specifying a Scan Size You can specify the suitable size to scan a document. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 182 Scanning a Duplex Document (Duplex Scan) Note Use standard size plain paper. Use of paper other than standard size plain paper may cause paper jams. To scan a duplex document, set the document in the ADF. Press [Scan] or the (SCAN) button.
  • Page 183 Skipping White Pages When Scanning (White Page Skip) If blank pages are included in documents, you can skip the blank pages from the scanned results. Note Blank pages may not be detected correctly in the following cases. Halftone documents Documents with extremely small printed area (e.g. blank pages with page numbers) Memo You can change the criteria for determining blank pages from [Device Settings] >...
  • Page 185 Changing the Document Orientation (Direction) You can specify the orientation of images. Specify the top edge position of the image. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder...
  • Page 186 Scanning Documents of Different Sizes (Mixed Size) You can set multiple documents having the same width but different lengths in the ADF and scan them in their respective paper sizes. Note You can use this mixed-size function only for the following combinations. Specify the larger size for the document size.
  • Page 187 Change other settings if necessary, and then press the (START) button. Note When using the Mixed Size function, be careful about the binding position of duplex documents. When scanning mixed-size duplex documents, specify the binding position for the bigger documents and bind smaller documents in the same direction as the bigger ones. (Their binding positions may not be the same.) Example 1: For A3/A4 For A3 documents with long-edge binding, set A4 documents with short-edge binding.

  • Page 188: Specifying A File Name

    Specifying a File Name You can specify a name of a scanned data file. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 189 Specifying a Color Mode Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 191 Specifying a File Format You can specify a file format of a scanned document. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 192 TIFF, Multi-TIFF, JPEG, XPS Mono Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS Change other settings if necessary, and then press the (START) button.
  • Page 193 Specifying a File Compression Rate Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Select a scan method. Sending Scanned Data as an E-mail Attachment Saving Scanned Data in USB Memory Saving Scanned Data in a Shared Folder Specify a destination by following the procedure for the selected scan method.
  • Page 194 Encrypting a PDF File When converting a scanned document to a PDF file, you can encrypt the file. You can set an encryption level, a document open password, a permission password, and use permissions for the created PDF file. The higher the encryption level is, the higher the security level is. A document open password is intended to open an encrypted PDF file.
  • Page 195 You can enter up to 32 characters. Enter the password again, and then press [OK]. To set a permission password, press [Enable] or [Apply Default Password]. Enter a password, and then press [OK]. A permission password cannot be the same as a document open password. You can enter up to 32 characters.
  • Page 196 Sending Scanned Data as an E-mail Attachment Before Using Scan To E-mail Using Scan To E-mail Specifying a Destination (Direct Entry) Specifying a Destination (Address Book or Group List) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History) Specifying a Destination (Searching the LDAP Server) Setting the Sender's Address Setting the Reply Address Specifying a Subject...
  • Page 197 Before Using Scan To E-mail Register the E-mail Address of the Machine and Server Information If using Scan To E-mail, Internet Fax, or Scan To Fax Server, you must register the e-mail setting information in this machine in advance. You register the e-mail address of the machine that is used as the destination and the mail server, but the settings vary depending on the provider with which you make a contract for e-mail usage.
  • Page 198 Registering from the Operator Panel Registering from the Web page You can register and edit the e-mail address of this machine and server information with the Web page of this machine. When registering and editing the server information, the content in the setting information sheet is required.
  • Page 200 Using Scan To E-mail Set a network and e-mail setting before using the Scan To E-mail function. Connecting This Machine to a Network Before Using Scan To E-mail Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Press [Scan To E-mail].
  • Page 201 Other Settings to Scan Press the (START) button.
  • Page 202 Specifying a Destination (Direct Entry) Enter an e-mail address directly on the operator panel. Memo Set an e-mail address in the following steps. A destination of scanned data: Step 5 in "Using Scan To E-mail" A reply destination of a received e-mail: Step 9 in "Setting the Sender's Address"...
  • Page 203 Specifying a Destination (Address Book or Group List) You can select a destination from the address book or group list. You must register destinations in the address book or group list in advance. For details on how to add an e-mail address to the address book or group list, refer to "E- mail Address".
  • Page 204 Specifying a Destination (One-touch Button) You can select an e-mail address registered in the address book with a one-touch button. To select the speed dial numbers 09 to 40 that are assigned to one-touch buttons, press to switch between the screens.
  • Page 205 Specifying a Destination (Transmission History) Memo Set an e-mail address in the following steps. A destination of scanned data: Step 5 in "Using Scan To E-mail" A reply destination of a received e-mail: Step 9 in "Setting the Sender's Address" Press [Tx History] on the [Scan To E-mail] or [Basic] tab.
  • Page 206 Specifying a Destination (Searching the LDAP Server) For Simple Search For Advanced Search You can search for a destination from a list on the LDAP server. There are two search methods, as shown below. [Simple Search]: You can run a search with only one keyword as a user name. You can only search for character strings included in usernames, and not in e-mail addresses.
  • Page 207 Press [Back] to return to the start screen. For Advanced Search Press [LDAP] on the [Scan To E-mail] or [Basic] tab. Press [Advanced Search]. Select [OR] or [AND] for [Search Method]. Press [User name]. Enter the keyword to search for. Press [OK].
  • Page 208 Setting the Sender's Address Press [Device Settings] on the operator panel. Press several times to select [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press [Scanner Setup]. Press [E-mail Setup].
  • Page 209 Setting the Reply Address Press [Device Settings] on the operator panel. Press several times to select [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press [Scanner Setup]. Press [E-mail Setup].

  • Page 210: Specifying A Subject

    Specifying a Subject You can register up to five templates with a variety of subjects and body text. Press [Device Settings] on the operator panel. Press several times to select [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 211 Registering Body Text Press [Device Settings] on the operator panel. Press several times to select [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press [Scanner Setup]. Press [E-mail Setup].
  • Page 212 Using a Template You can use subjects and body texts that are registered as a template in standard e-mails. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Press [Scan To E-mail]. Press the [Advanced] tab.
  • Page 213 Saving Transmission Data You can save data sent via Scan To E-mail, etc. For details, refer to "Saving Sent and Received Data (Transmission Data Save)".
  • Page 214 Sending Scanned Data to a Computer You can send a scanned image to a computer that is connected via a network or USB interface. Scan a document set on the machine by operating from the operator panel. Before Using Scan To Computer Before Using WSD Scan Registering a Computer That is Connected Removing Computer...
  • Page 215 Before Using Scan To Computer Before Using Scan To Computer with ActKey Before Using Scan To Computer with WSD Scan Before Using Scan To Computer with Image Capture (Mac OS X) Setting to Use Network TWAIN To use the Scan To Computer function, you need the following settings depending on your OS and connection method.

  • Page 216: Mac Os X

    in the machine. Registering a Computer That is Connected Memo Your computer may automatically be registered when the scanner driver is installed. If the computer information, such as computer name or IP address is changed, you need to newly register the information. Start Network Configuration.
  • Page 217 Setting to Use Network TWAIN Enable the Network TWAIN function so that you can use the Scan to Computer function on a computer that is connected via a network. Press [Device Settings] on the touch panel. Press several times, and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 218 Before Using WSD Scan About WSD Scan Setting to Use WSD Scan Installing This Machine as a WSD Device to a Computer Setting a Binding Position for Duplex Scanning About WSD Scan This section describes how to set a computer to use the WSD Scan function. To use the WSD Scan function, install the machine to the computer.
  • Page 219 Install this machine as a WSD Scan device with a Windows computer that supports WSD Scan so that you can use the WSD Scan function. Note If a computer for WSD Scan recognizes this machine and the IP address of this machine is changed, you must register from the beginning.
  • Page 220 WSD Scan, follow the procedure below. Press [Device Settings] on the touch panel. Press several times to select [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively.
  • Page 221 Registering a Computer That is Connected Register the name of the destination computer, IP address, and port number before using Scan To Computer on the Network TWAIN. Registering a Computer from the Operation Panel Using Network Configuration (Windows Only) Using the Network Scanner Setup Tool (Mac OS X Only) Registering a Computer from the Operation Panel You can register a computer on the same network as a scanning destination.
  • Page 222 information for Scan To Computer. Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [Tools] > [Network Configuration]. Right-click [Show Network Configuration] in the task tray. Select the scanner driver to be used, and then select [Properties] from the [Scanner] menu.
  • Page 223 Select [Application] > [OKIDATA] > [Scanner] > [Network Scanner Setup Tool]. Select the machine from the [Scan Settings] dialog box, click [Register], register [Name] and Host in the [Register host address], and then click [OK].
  • Page 224 Removing Computer Deleting a Registered Computer You can delete a computer that is registered in this machine as a scanning destination. Press [Device Settings]. Press several times to select [Network Scan Destination]. Press [Delete] of an item to delete. Press [Yes] on the confirmation. Press [Back] until the home screen is displayed.
  • Page 225 Select the computer name to unregister, and then click [Unregister].
  • Page 226 You can set so that ActKey can start when you select [Scan To Computer] on the machine. Click [Start], and then select [Devices and Printers]. Right-click [OKI MC873], and then [Scan properties]. If the [User Account Control] dialog box is displayed, click [Yes].
  • Page 227 How to Use Scan To Computer Using ActKey (Windows) Using WCD Scan Using Image Capture (Mac OS X) To use Scan to Computer, you must prepare the following: Before Using Scan To Computer The procedure depends on the operation system of your computer and connection method. On the Windows computer, Scan To Computer function can be used with ActKey or WSD Scan.
  • Page 228 If the targeted computer is not displayed, register the computer to the machine. Registering a Computer That is Connected Press [Select An Application]. Memo If you select [Application], the application that you specify [Application-1] of ActKey or dedicated application for Windows starts, and then the scanned image is displayed on the application.
  • Page 229 Press (START). Using Image Capture (Mac OS X) Start Image Capture included to Mac OS X as standard to capture scanned images. Note A document on a flatbed scanner can be scanned to the A4 size only. A file can be saved only in JPEG. When scanning via network connection, start Image Capture in advance.
  • Page 230 Press (START).
  • Page 231 Saving Scanned Data in USB Memory To save scanned data to USB Memory, follow the procedure below. Press [Scan] or the (SCAN) button. Set a document in the ADF or on the document glass. Insert USB Memory into the USB port. Note Insert USB Memory straight into the USB port.
  • Page 233 Saving Scanned Data in a Shared Folder Before Using Scan To Shared Folder How to Use Scan To Shared Folder Changing Registered Destination (Profile) Deleting a Registered Destination (Profile)
  • Page 234 Before Using Scan To Shared Folder Creating a Shared Folder in a Computer Registering a Destination (Profile) Registering a Destination (Profile) from Configuration Tool Registering a Destination (Profile) from the Web Page Registering a Destination (Profile) from the Operator Panel Creating a Shared Folder in a Computer Create a shared folder in a computer in which the scanned document is saved.
  • Page 235 with the computer keyboard. Registering a Destination (Profile) from Configuration Tool This section describes the registration method that uses the Configuration Tool on a computer. If you click (Save to device), the changed settings are reflected to this machine. Note To use the Profile Manager, install the User Setting plug-in.
  • Page 236 Enter the administrator password, and then click [OK]. Click (New). Enter the name of a transmission destination in [Profile Name]. Select [CIFS] for [Protocol] to register a shared folder. Enter the path of the shared folder that you set on the computer in [Target URL].
  • Page 237 necessary. Enter [File Name] if necessary. Click [Advanced], and then set the advanced settings. Click [OK]. Click (Save to device). Registering a Destination (Profile) from the Web Page This section describes the registration method that uses the Web page on a computer. Start a Web browser.
  • Page 238 Click [List] at the top of the screen. Click [Profile] on the left side of the screen. Click [New]. Enter the name of a transmission destination in [Profile Name]. Select [CIFS] for [Protocol] to register a shared folder. Enter the path of the shared folder that you set on the computer in [Target URL].
  • Page 239 Click [Submit]. Registering a Destination (Profile) from the Operator Panel This section describes how to register profiles from the operator panel. Press [Device Settings] on the touch panel. Press [Profile]. Select a number, and then press [Register]. Enter a profile name, and then press [Next]. Select a setting, and then press [Next].
  • Page 240 For the domain name, check with your network administrator. Press [Next]. Set other items if necessary. Press [OK].
  • Page 241 How to Use Scan To Shared Folder This section describes how to operate Scan To Shared Folder. Scanned data is converted into a PDF, JPEG, TIFF, or XPS file. PDF is set by factory default. Set a network and shared folder default setting before using the Scan To Shared Folder function.
  • Page 242 Changing Registered Destination (Profile) You can change a destination (profile) in the following three ways. This manual recommends to use Configuration Tool or the Web page where you can enter information with the computer keyboard. Changing a Destination (Profile) from Configuration Tool Changing a Destination (Profile) from the Web page Changing a Destination (Profile) from the Operator Panel Changing a Destination (Profile) from Configuration Tool...
  • Page 243 Click [Profile Manager]. Enter the administrator password, and then click [OK]. Click a profile name to change. Edit the profile, and then click [OK].
  • Page 244 Click (Save to device). Changing a Destination (Profile) from the Web page This section describes how to change destinations using the Web page on a computer. Start a Web browser. Enter the URL, "http://(The IP address of this machine)" in the address bar, and then press the <Enter>...
  • Page 245 Click [List] at the top of the screen. Click [Profile] on the left side of the screen. Click a profile to change. Click [Edit]. Edit the profile if necessary. Click [Submit].
  • Page 246 Changing a Destination (Profile) from the Operator Panel Press [Device Settings] on the touch panel. Press [Profile]. Select a number, and then press [Edit]. Select an item to change. Change the item, and then press [OK]. To change multiple items, repeat steps 4 to 5. Press [Back].
  • Page 247 Deleting a Registered Destination (Profile) You can delete a destination (profile) in the following three ways. This manual recommends to use Configuration Tool or the Web page where you can enter information with the computer keyboard. Deleting a Destination (Profile) from Configuration Tool Deleting a Destination (Profile) from the Web page Deleting a Destination (Profile) from the Operator Panel Deleting a Destination (Profile) from Configuration Tool...
  • Page 248 Click [Profile Manager]. Enter the administrator password, and then click [OK]. Click a profile name to delete. Click (Delete). Memo To delete all the destinations (profiles), click (Delete all).
  • Page 249 Click (Save to device). Deleting a Destination (Profile) from the Web page This section describes the registration and deletion methods that use the Web page on a computer. Start a Web browser. Enter "http://(The IP address of this machine)" in the address bar, and then press the <Enter>...
  • Page 250 Click [List] at the top of the screen. Click [Profile] on the left side of the screen. Click a profile to delete. Click [Delete]. Click [OK] in a dialog box. Deleting a Destination (Profile) from the Operator Panel Press [Device Settings] on the touch panel. Press [Profile].

  • Page 252: Scanning From A Computer

    Scanning from a Computer Remote Scan allows you to start the scan function of the machine and scan documents from a computer. Before Using Remote Scan How to Use Remote Scan Using ActKey (Windows) Using the TWAIN Driver (Windows) Using the WIA Driver (Windows Only) Using Image Capture (Mac OS X)

  • Page 253: Wia Driver

    Before Using Remote Scan Before Using Remote Scan with the ActKey, TWAIN Driver, WIA Driver Before Using Remote Scan with WSD Scan Before Using Remote Scan with Image Capture (Mac OS X) Setting to Use Remote Scan Selecting a Remote Scan Mode Before using the remote scan function, you need the following settings corresponding to the connection method and OS of your computer.
  • Page 254 Install the scanner driver and ActKey. Installing a Driver and Software to a Computer For the USB connection, setting is complete. Register a computer that is used for Secure Scan in the machine. (Only when you use Secure Scan.) Registering a Computer That is Connected Memo Your computer may automatically be registered when the scanner driver is installed.
  • Page 255 If the computer information, such as computer name or IP address is changed, you need to newly register the information. Setting to Use Remote Scan Enable the Network TWAIN function so that you can use the Remote Scan function on a computer.
  • Page 256 Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press [Scanner Setup]. Press several times to select [PC Scan Mode]. Select a scan mode, and then press [OK]. Press [Back] until the home screen is displayed.
  • Page 257 How to Use Remote Scan Simple Scan Mode Manual Scan Mode Secure Scan Mode You can send scanned images to a computer that is connected via a network or USB interface. You can scan documents set on the machine by operating on the computer. To use Remote Scan, you must prepare the following: Before Using Remote Scan Set the machine in the stand-by mode for Remote Scan before starting scanning on the...
  • Page 258 Using ActKey (Windows) Using the TWAIN Driver (Windows) Using the WIA Driver (Windows Only) Using Image Capture (Mac OS X) Manual Scan Mode Manual Scan Mode starts the scan function from the computer after setting the Remote Scan mode from the operator panel. Press [Scan] or the (SCAN) button.
  • Page 259 Set a document in the ADF or on the document glass. Press one of the remote scan button corresponding to the scanning software to turn the machine into the standby mode for the remote scan. Memo To display the remote scan buttons, you must set [PC Scan Mode] to [Secure Scan Mode] on the touch panel.
  • Page 260 Using ActKey (Windows) ActKey enables you to start scanning according to the specified settings just by clicking a button. About ActKey Installing ActKey Scanning from ActKey Sending Scanned Data by Fax Changing the Setting of Each ActKey Button Using Network Configuration (Windows Only)
  • Page 261 About ActKey ActKey enables you to start scanning according to the specified settings just by clicking a button. Memo ActKey does not support Mac OS X. When you install ActKey, Network Configuration is also installed at the same time.
  • Page 262 Installing ActKey Insert the "Software DVD-ROM" into a computer. When [AutoPlay] is displayed, click [Run Setup.exe]. If the [User Account Control] dialog box is displayed, click [Yes]. Select a language, read the license agreement, and then click [Agree]. Read the environment advice, and then click [Next]. Select a model, and then click [Next].
  • Page 263 [ActKey] > [ActKey]. If the scanner selection screen is displayed, select [OKI Universal Twain USB] for a USB connection or [OKI Universal Twain ****** (*; the last six digits of the MAC address)] for a network connection, and then click [OK].
  • Page 264 Sending Scanned Data by Fax You can send a scanned document with the fax service of the Windows component. Note After scanning a document, you cannot change the orientation of the image on an application. This function uses the fax service of the Windows component. Memo For the PC-FAX transmission function, the resolution is fixed to 200 dpi and the color mode is fixed to black and white.
  • Page 266 Changing the Setting of Each ActKey Button You can change the settings of each of four scan buttons. Start ActKey. Select [Button settings] from the [Options] menu. Click a button to set. Change the setting if necessary. Memo The default save destination is automatically created when ActKey is installed. The scanned data is saved in the save destination folder with "file name (date) sequential number".
  • Page 267 Using Network Configuration (Windows Only) About Network Configuration Registering the Machine (New Machine) to Network Configuration Setting Scan To Computer Changing the Setting Information of the Registered Machine Deleting Computer Information Registered in the Machine About Network Configuration Network Configuration is a tool to set in advance when performing Scan To Computer. Also, if information, such as the IP address of the machine or computer, is changed when performing a network scan, you can change the setting values with this tool.
  • Page 268 Setting Scan To Computer To perform Scan To Computer, you must register the computer name, IP address, and port number to the machine. For details, see "Using Network Configuration (Windows Only)" in "Registering a Computer That is Connected". Changing the Setting Information of the Registered Machine Change the IP address and port number of the machine.
  • Page 270 Using the TWAIN Driver (Windows) Scanning Changing Settings in Simple Mode Changing Settings in Advanced Mode How to start scanning from an application on a computer after setting the Remote PC from the operator panel of the machine. Note To use this function, a TWAIN-compatible application (such as Adobe Photoshop CS3) must be installed.
  • Page 271 Click [Quit]. If you do not scan other pages or the back side, click [Quit]. Memo The five buttons ([Scan Photograph], [Scan Magazine], [Scan for OCR], [Scan for Internet], [Customize]) are registered as the default settings. Changing Settings in Simple Mode You can adjust how a document is scanned by changing the driver settings.
  • Page 272 Click a scan button to change the setting. Click [OK]. To start scanning, click the scan button. Changing Settings in Advanced Mode You can adjust how a document is scanned in details. Set a document in the ADF or on the document glass. Start Adobe Photoshop CS3 on the computer.
  • Page 273 Set a document in the ADF or on the document glass. Start Adobe Photoshop CS3 on the computer. Select [Import] from [File], and then select [WIA: OKI Universal WIA] for the USB connection or select [WIA-OKI-XXXXX] for the WSD scan.
  • Page 274 [Windows FAX and Scan]. (For Windows 8, right-click on the [Start] screen, and then select [All Programs] > [Windows FAX and Scan].) Click [New Scan]. Select [OKI Universal WIA], and then click [OK]. Set the setting if necessary. Click [Scan]. Exit [Windows FAX and Scan].

  • Page 275: Changing Settings

    Using Image Capture (Mac OS X) Scanning Changing Settings To scan using Image Capture, preparation procedure such as installation of the scanner driver is required. Before Using Remote Scan You also need to set the machine in the stand-by mode for Remote Scan before starting scanning on the computer.
  • Page 276 Change the setting if necessary. Click [Scan].
  • Page 277 Descriptions of Screens for Scan This section describes the items of the screen. Scan To E-mail Screen [Scan To E-mail] Tab Item Description 1 Destination Select a destination e-mail address. The selected e-mail address appears in this area area. If at least 1 destination is specified, you can press [Display all] to edit, add, or delete a destination.
  • Page 278 Item Description 1 Address Book Displays e-mail addresses registered in the Address Book. Select an e-mail address as a destination from the Address Book. 2 Group List Displays a list of groups in which e-mail addresses are registered. Select a group as a destination from the Group List. 3 Tx History Displays a transmission history.
  • Page 279 Skip [Image Settings] Tab Item Description 1 Image Specifies the following image settings: density, document type, resolution, Settings background removal, contrast, hue, saturation, and RGB. 2 File Format Specifies a file format for the scanned file. 3 Encrypted Creates an encrypted (password-protected) scanned file. This function is available only when the file format is set to PDF or HC-PDF.
  • Page 280 2 Setting display Displays a list of settings that are not set by items displayed in setting area 2 display area 1. Scan To Computer Screen Item Description 1 Select A Specifies a list of computers connected to this machine. Select a Connecting PC computer as a destination.
  • Page 281 [Basic] Tab Item Description Direction Specifies the orientation of images. Mixed Size Scans documents of different sizes. [Advanced] Tab Item Description 1 File Name Specifies a file name for the scanned file. If not specified, the file will be named according to the factory default setting.
  • Page 282 2 File Format Specifies a file format for the scanned file. 3 Encrypted Creates an encrypted (password-protected) scanned file. This function is available only when the file format is set to PDF or HC-PDF. 4 Compression Specifies a compression level for the scanned file. Rate 5 Edge Erase Eliminates a black shadow that may appear around the edges on the scanned...
  • Page 283 Item Description 1 Profile area Select a destination profile from [Select Profile]. The selected profile appears in this area. 2 Shortcut Displays shortcut buttons for using certain scan functions. buttons The screen image shows the factory default setting. The setting can be changed by Administrator Setting.
  • Page 284 If not specified, the file will be named according to the factory default setting. 2 Subfolder Specifies a sub folder in which to save the scanned document. If not specified, the scanned data will be saved in the root folder. 3 Continuous Scans multiple documents as a single job.
  • Page 285 Item Description 1 Setting display Displays the current settings for displayed items. area 1 2 Setting display Displays a list of settings that are not set by items displayed in setting area 2 display area 1.
  • Page 286 Print This chapter describes information about various ways to print using this machine. Basic Operations of Print Functions Printing on Various Types of Paper Printing with Various Settings from a Computer Saving Paper, Saving Toner Adjusting Color on the Computer For a Better Finish Useful Functions Printing Confidential Document...
  • Page 287 Basic Operations of Print Functions Loading Paper Printing from a Computer (Windows) Printing from a Computer (Mac OS X) Cancelling a Print Job...
  • Page 288 Loading Paper This chapter describes paper that can be loaded in the paper trays of this machine. Loading Paper Printing on Envelopes Setting Output Tray...
  • Page 289 Printing from a Computer (Windows) You can set a paper size, paper tray, and paper weight, and paper type with the printer driver. For Windows PCL Printer Driver For Windows PS Printer Driver For Windows XPS Printer Driver For Windows PCL Printer Driver Open the file to print.
  • Page 290 Click [OK]. Click [Print] on the [Print] Screen. For Windows PS Printer Driver Open the file to print. Select [Print] from the [File] menu. Select the PS printer driver. Click [Preferences]. Select the paper tray from [Paper Source] on the [Paper/Quality] tab.
  • Page 291 Click [OK] on the [Print Preferences] screen. Click [Print] on the [Print] screen. For Windows XPS Printer Driver Open the file to print. Select [Print] from the [File] menu. Select the printer driver. Click [Preferences]. Select a paper size from [Size] on the [Setup] tab.
  • Page 292 Select a paper tray from [Source]. Select a paper type from [Type]. Select a paper weight option from [Weight]. Click [OK]. Click [Print] on the [Print] Screen.
  • Page 293 Printing from a Computer (Mac OS X) For Mac OS X You can set a paper size, paper tray, and paper weight, and paper type with the printer driver. Open the file to print. Select [Print] from the [File] menu. Select the machine from [Printer].
  • Page 294 Click [Print].
  • Page 295 Cancelling a Print Job You can cancel a print job by deleting the job in the job list from the operator panel. Note The pages that are ready to be printed on this machine will be printed without changes. If the operator panel indicates that printing is in progress for a long time, delete the print job from the computer.
  • Page 296 Printing on Various Types of Paper Printing on Envelopes Printing on Labels Printing on Long Paper Printing on Custom Size Paper...

  • Page 297: Printing On Envelopes

    Printing on Envelopes Loading Envelopes For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X Note Curling or creasing may occur after printing. Be sure to perform a test print to check that no problems exist. Load envelopes with the address side up in the direction as described below.
  • Page 298 Next, set printing settings from a printer driver. Topics Available envelope types. Loading Paper The manual feed mode is available for envelopes. Printing Manually One by One For Windows PCL Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences].
  • Page 299 [Paper/Quality] tab. Click [OK]. Change other settings if necessary, and then click [Print]. For Mac OS X Open the file to print. Select [Print] from the [File] menu. Select the envelope size from [Paper Size] and select the orientation from [Orientation]. Memo If setting details are not displayed in the print dialog box for Mac OS X 10.7 to 10.10, click [Show Details] at the bottom of the dialog box.

  • Page 300: Printing On Labels

    Printing on Labels Loading Labels For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X Set a paper size and paper type for the MP tray from the operator panel. Then, set a paper size, paper tray, and other printing settings with a printer driver. Note Duplex printing is not available for labels.
  • Page 301 Click [Preferences]. Select [A4 210x297mm] or [Letter 8.5x11in] from [Size] on the [Setup] tab. Select [Multi Purpose Tray] from [Source]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. Memo For the Windows XPS printer driver, follow the steps for the Windows PCL printer driver and select an envelope size from [Size] in the [Setup] tab to print.
  • Page 302 If setting details are not displayed in the print dialog box for Mac OS X 10.7 to 10.10, click [Show Details] at the bottom of the dialog box. If the print option is not displayed in the print dialog box for Mac OS X 10.6.8, click the disclosure triangle next to the [Printer] drop-down list.
  • Page 303 Printing on Long Paper Loading Long Paper For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X Set a paper size for the MP tray from the operator panel. Then, register a paper size with a printer driver.
  • Page 304 [Settings] tab. For Windows PS Printer Driver Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing Preferences] > [OKI MC873(PS)]. Click [Advanced] on the [Layout] tab. Click [Paper Size], select [PostScript Custom Page Size] from the drop-down list, and then enter values in [Width] and [Height].
  • Page 305 Click [Print] on the [Print] screen. For Mac OS X Open the file to print. Select [Print] from the [File] menu. Select [Manage Custom Sizes] from [Paper Size]. Click [+] to add an item to the list of custom paper sizes. Double-click [Untitled], and then enter a name of the long paper size.

  • Page 306: Printing On Custom Size Paper

    Printing on Custom Size Paper Loading Custom Size Paper For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X Set a custom paper size and paper type on the operator panel. Then, register a paper size with a printer driver.
  • Page 307 Press [Back] until the home screen is displayed. For Windows PCL Printer Driver Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing Preferences] > [OKI MC873(PCL6)]. Click [Paper Feed Options] on the [Setup] tab.
  • Page 308 [Settings] tab. For Windows PS Printer Driver Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing Preferences] > [OKI MC873(PS)]. Click [Advanced] on the [Layout] tab. Click [Paper Size], and then select [PostScript Custom Page Size] from the drop-down list.
  • Page 309 Select [Manage Custom Sizes] from [Paper Size]. Click [+] to add an item to the list of custom paper sizes. Double-click [Untitled], and then enter a name of the custom paper size. Enter values in [Width] and [Height]. Click [OK]. Select the paper size created from [Paper Size].
  • Page 310 Printing with Various Settings from a Computer Printing Manually One by One Enlarging or Reducing to Fit the Specified Paper Size Printing Only the Cover from a Different Tray Making a Booklet Dividing a Document to Print on Some Sheets for Making a Poster Adding Semi-transparent Text (Watermarks) Overlaying Forms or Logos (Overlay) Outputting a Document to a File Instead of Printing on Paper...
  • Page 311 Printing Manually One by One For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can print one sheet at a time by loading paper in the MP tray. The "Paper request on MP Tray." message is displayed on the operator panel every time you print one page.
  • Page 312 Select [Print] from the [File] menu. Click [Preferences]. Select [Multi-Purpose Tray] from [Paper Source] on the [Paper/Quality] tab. Click [Advanced]. Click [Multipurpose tray is handled as manual feed], and then select [Yes]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen.
  • Page 313 the MP tray and press [Start]. If the message is not displayed, press [Print]. When printing a multiple page document, the same message is displayed every time you print one page.
  • Page 314 Enlarging or Reducing to Fit the Specified Paper Size For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can print on different paper sizes without changing the print data. Note This function may not be available for some applications. For Windows PCL Printer Driver Open the file to print.
  • Page 315 Select the paper size, and then click [OK]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. For Mac OS X Open the file to print. Select [Print] from the [File] menu. Select the [Scale to fit paper size] check box on the [Paper Handling] panel.
  • Page 316 Printing Only the Cover from a Different Tray For Windows PCL Printer Driver For Mac OS X You can feed the first page of a print job from one tray and the remaining pages from another tray. Note This function is not available with the Windows PS printer driver. For Windows PCL Printer Driver Open the file to print.
  • Page 317 Select [Paper Feed] from the panel menu. Select [First Page From], and then select a tray to feed the first page. Select a tray to feed the remaining pages from [Remaining From]. Change other settings if necessary, and then click [Print].

  • Page 318: Making A Booklet

    If this function is not available with the Windows PCL printer driver, select [Start] > [Devices and Printers], right-click the OKI MC873 icon, and then select [Printer properties] > [OKI MC873(PCL6)] > the [Advanced] tab > [Print processor] > [OKX055PP] > [OK].
  • Page 319 For Windows PS Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences]. Select [Booklet] from [Page Format] on the [Layout] tab. Select the [Draw Borders] check box if necessary. Click [Advanced]. Click [Booklet Binding Edge], and then set margins. Memo To make a right-fold booklet (a booklet with its binding on the right side when the first page is facing up), select [On Right Edge].
  • Page 320 If this function is not available with the Windows PCL printer driver, select [Start] > [Devices and Printers], right-click the OKI MC873 icon, and then select [Printer properties] > [OKI MC873(PCL6)] > the [Advanced] tab > [Print processor] > [OKX055PP] > [OK].
  • Page 322 Adding Semi-transparent Text (Watermarks) For Windows PCL Printer Driver For Windows PS Printer Driver Note This function is not available on Mac OS X. Watermarks are not printed properly for booklet printing. When the [Background] check box is selected on the [Watermark] screen, a watermark may not be printed depending on the application.
  • Page 323 Select [Print] from the [File] menu. Click [Preferences]. Click [Watermark] on the [Job Options] tab. Click [New]. Enter text that is printed as a watermark in [Text] in [Watermarks]. Set [Font], [Size], or other settings if necessary, and then click [OK].
  • Page 324 Overlaying Forms or Logos (Overlay) For Windows PCL Printer Driver For Windows PS Printer Driver You can print overlays (such as logos or forms) on a document. An overlay is a group of forms. You can register three forms to an overlay. The forms are overlaid in order of registration and printed.
  • Page 325 To use this function with the Windows PS printer driver, you must log in to a computer as the administrator. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing Preferences] > [OKI MC873(PS)]. Click [Overlays] on the [Job Options] tab.
  • Page 326 Change other settings if necessary, and then click [OK]. Open the file to print. Select [Print] from the [File] menu. Click [Print] on the [Print] screen.
  • Page 327 You must log in to a computer as the administrator. For Windows Printer Driver Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon and then select [Printer properties] > [OKI MC873(*)]. * Select a driver type to use.
  • Page 329 Storing Frequently-printed Documents in the Printer Storing from a Computer in This Machine (Windows PCL Only) Storing from a Computer in This Machine (Windows PS Only) Printing the Stored Document from This Machine Store a print job in the internal Memory of the printer. When printing, call a print job by entering the password from the operator panel.
  • Page 330 Select [Print] from the [File] menu. Click [Preferences]. Select the [Job Options] tab. Click [Store for Re-print] from [Job Type]. Enter a job name in [Job Name] and a password in [Personal ID Number (PIN)]. If the [Request Job Name for each printer job] check box is selected, a screen asking a job name appears when a job is sent.
  • Page 332 Printing E-mail Attachment Files Setting a POP Server Setting an SMTP Server To use this function, you must set the e-mail reception settings on a POP server or SMTP server. Note The following file formats are supported. PDF (v1.7), JPEG, TIFF (V6 Baseline) For the number of copies, duplex printing or other printing settings, the current settings on the [Admin Setup] menu are applied.
  • Page 333 Memo Set the mail server you are using correctly. If your mail server does not support the APOP protocol, you may not receive e-mails correctly. If you want to specify the domain name of the mail server, set the DNS server in the [TCP/IP] setting.
  • Page 334 Saving Paper, Saving Toner Printing on Both Sides of Paper (Duplex Printing) Saving Toner Combining Multiple Pages onto One Sheet of Paper...
  • Page 335 Printing on Both Sides of Paper (Duplex Printing) For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can print on both sides of a sheet of paper. Duplex printing is available for the following paper sizes. A3, A4, A5 , B4, B5, B6 , Letter, Legal (13 inches), Legal (13.5 inches), Legal...
  • Page 336 Memo For the Windows XPS printer driver, follow the steps for the Windows PCL printer driver and select [2-Sided Printing (Duplex)] in the [Setup] tab. For Windows PS Printer Driver Close the rear output tray. Open the file to print. Select [Print] from the [File] menu.

  • Page 338: Saving Toner

    Saving Toner For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X Printing is possible with less toner. The amount of toner can be saved in three levels. [Printer setting]: Conforms to the printer setting. [Off]: Prints at a normal density without saving toner. [Save Level Low]: Prints at a somewhat lower density level.
  • Page 339 For Windows PS Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences]. Select the [Color] tab. Select the amount of toner to save from [Toner Saving]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen.
  • Page 340 Combining Multiple Pages onto One Sheet of Paper For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can print multiple pages of a document onto a single side of a sheet of paper. Note This function reduces the page size of your document for printing.
  • Page 341 Click [Preferences]. Select [Pages per Sheet] on the [Layout] tab. Note [Draw Borders] and [Pages per Sheet Layout] are not available with Windows Server 2003. Select a value from the drop-down list. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen.
  • Page 342 Adjusting Color on the Computer Printing Color Data in Grayscale About Color Matching Color Matching (Automatic) Color Matching (Office Color) Color Matching (Graphic Pro) Color Matching (No Color Matching) Simulating Printing Results for Ink Color Separation Correcting Color Registration Error Manually Correcting Density Manually Make Minor Adjustment for Color Registration Adjusting Color Balance (Density)
  • Page 343 Printing Color Data in Grayscale You can print color documents in grayscale. For Windows PCL Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences] or [Properties]. On the [Setup] tab, select [Monochrome]. Click [OK]. Memo Selecting [Monochrome] on the printer driver enables you to print a color document in grayscale even when the cyan, magenta, and yellow toners are empty.
  • Page 344 Select [Color] from the panel menu. Select [Grayscale]. Click [Print]. Memo Selecting [Grayscale] on the printer driver enables you to print a color document in grayscale even when the cyan, magenta, and yellow toners are empty.
  • Page 345 About Color Matching Color Matching means managing and adjusting documents color to keep it consistent between input and output devices. There are two color matching functions: [Office Color] and [Graphic Pro] ([Color (User Settings)] if you use an XPS driver). If you use Mac OS X, you can also use [ColorSync] function to do color matching.
  • Page 346 Color Matching (Automatic) If you use business documents mainly, Automatic is suitable. Color matching is applied when RGB color space print data is converted to CMYK color space for the printer. Note This function can support only RGB color data. If you want to manage CMYK color data, use the Graphic Pro function.
  • Page 347 From the [File] menu, select [Print]. Select the [Color] tab. Select [Automatic] for [Color] and then click [Print]. Memo If setting details are not displayed in the print dialog box for Mac OS X 10.7 to 10.10, click [Show Details] at the bottom of the dialog box. If the print option is not displayed in the print dialog box for Mac OS X 10.6.8, click the disclosure triangle next to the [Printer] drop-down list.
  • Page 348 Color Matching (Office Color) If you use business documents mainly, Office Color is suitable. Color matching is applied when RGB color space print data is converted to CMYK color space for the printer. Note This function can support only RGB color data. If you want to manage CMYK color data, use the Graphic Pro function.
  • Page 349 From the [File] menu, select [Print]. Select [Color] from the panel menu. Select [Office Color] for [Color] and then click [Print]. Memo If setting details are not displayed in the print dialog box for Mac OS X 10.7 to 10.10, click [Show Details] at the bottom of the dialog box.
  • Page 350 Color Matching (Graphic Pro) The Graphic Pro function is suitable for using the DTP software. You can specify the simulation of printing with the CMYK output devices. Note Link profiles for CMYK cannot be specified with the Windows PCL printer driver. This function is not available with the Windows XPS printer driver.
  • Page 352 Color Matching (No Color Matching) You can print in the specified color without colors being adjusted by a printer or a printer driver. This function is suitable for colors matched with an application. For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X For Windows PCL Printer Driver Open the file to print.
  • Page 353 Select [No Color Matching] for [Color] and then click [Print].
  • Page 354 Simulating Printing Results for Ink You can simulate output such as that of an offset printing press by adjusting the CMYK color data. Note Windows XPS printer driver cannot be used for this function. Mac OS X PS printer driver may not be available depending applications. This function can be used when the [Office Color] or [Graphic Pro] is selected for [Color Mode].
  • Page 355 Select the [Printer Simulation] check box. Select an ink feature you want to simulate from [Simulation Target Profile] on [Input] and click [OK]. For Mac OS X Open the file to print. From the [File] menu, select [Print]. Select [Color] from the panel menu. Select [Graphic Pro].
  • Page 356 Color Separation You can print by separating each color without using any applications. Note Windows PCL/XPS printer driver cannot be used for this function. If you are using Adobe Illustrator, use the color separation function of the application. Turn off the color matching function of the printer driver. For Windows PS Drivers For Mac OS X For Windows PS Drivers...
  • Page 358 Correcting Color Registration Error Manually The machine automatically adjusts color registration when the machine turns on or the output trays are opened/closed. You can manually adjust color registration from the operation panel if necessary. Press [Device Setting]. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 360 Correcting Density Manually This machine automatically adjusts color registration when an image dram cartridge is replaced or when 500 sheets are printed. You can manually adjust color registration from the operation panel if necessary. Press [Device Setting]. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 361 Make Minor Adjustment for Color Registration Misalignment between black and cyan, magenta, or yellow is called color registration error. This machine automatically corrects color registration errors on a regular basis. In some conditions, color registration error may be conspicuous. For color registration errors in the feeding direction, you can perform finer adjustment manually.
  • Page 362 Adjusting Color Balance (Density) When you adjust the shade to suit your preferences, operate from the operator panel. To specify, darken or lighten pale part (Highlight), middle tone part (Mid-tone), and dark part (Dark) of each color. This section describes how to adjust for cyan. When adjusting other colors, perform the same procedure to all colors and parts you want to adjust.
  • Page 364 Adjusting Color with Software Adjusting Color with PS Gamma Adjuster Utility...
  • Page 365 For a Better Finish Enhancing Photos Printing with a Specified Resolution Emphasizing Fine Lines Specifying the Font to Use Changing Black Finish Eliminating White Gap Between Text and Background (Overprinting Black)

  • Page 366: Enhancing Photos

    Enhancing Photos You can print photographs more vividly. Note This function is not available with the Windows PS/XPS printer drivers or on Mac OS X. For Windows PCL Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences] or [Properties].
  • Page 367 Printing with a Specified Resolution For Windows Printer Driver For Mac OS X You can change the print quality if necessary. Memo If printing on large-size paper with the Windows PS printer driver or Mac OS X PS printer driver, using [Normal (600x600)] may improve the print quality.
  • Page 369 Emphasizing Fine Lines For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X When [Adjust ultra fine lines] on the printer driver is turned on, you can prevent blurry small letters or fine lines. Bar code gaps or other gaps may narrow depending on the application. In such a case, turn this function off.
  • Page 370 Click [Advanced]. Check the [Adjust ultra fine lines] check box, and then click [OK]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. For Mac OS X Open the file to print. Select [Print] from the [File] menu. Select [Quality1] from tabs.
  • Page 371 Specify the printer font to use instead of TrueType fonts in [Font Substitution Table]. Click [OK]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. For Windows PS Printer Driver Right-click the OKI MC873 icon and then select [Printer properties] > [OKI MC873(PS)].
  • Page 372 Double-click [Font Substitution Table] on the [Device Settings] tab. Click a TrueType font, and then select a printer font to be used to substitute the TrueType font from the list. Click [OK]. Open a file to print from a computer. Select [Print] from the [File] menu.
  • Page 373 [OK]. Download as outline font Creates font images in the printer. Download as bitmap font Creates font images using the printer drivers. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. For Windows PS Printer Driver Open the file to print.
  • Page 374 Changing Black Finish You can change the black finish when printing in color. The black finish setting can be used when [Office Color] or [Graphic Pro] is selected in the printer driver. There are two types of black finish: composite black (made from CMYK toner) and true black (made from black toner only).
  • Page 375 Select the method to create black from [Black Finish]. Click [OK] to close the Details window. Click on [OK]. Memo For the Windows XPS printer driver, follow the steps for the Windows PS printer driver and select [Color Mode] in the [Color] tab, and then select the method to create black from [Black Finish]. For Mac OS X Open the file to print.
  • Page 376 Eliminating White Gap Between Text and Background (Overprinting Black) Depending on the conditions of use, you can set black to overprint and reduce the white gap between black letters and colored background. Note This function cannot be used with some applications. This function can be used when printing only text over a background color.
  • Page 377 For Mac OS X Open the file to print. From the [File] menu, select [Print]. Select the [Print Options] panel. Select the [Black Overprint] check box in the [Quality 1] tab. Memo If setting details are not displayed in the print dialog box for Mac OS X 10.7 to 10.10, click [Show Details] at the bottom of the dialog box.
  • Page 378 Useful Functions Collating a Multiple Page Document in Units of Copies Printing from the Last Page of a Document Alternating Output Orientation by a Copy Selecting a Tray Automatically for the Specified Paper Switching to Another Paper Feed Tray Automatically When a Tray Runs Out Of Paper Selecting Output Tray Changing the Default Settings with a Printer Driver Saving Frequently-Used Settings in the Printer Driver to Use...
  • Page 379 Collating a Multiple Page Document in Units of Copies For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can print a multiple page document in units of copies. Note This function may not be available for some applications. For Windows PCL Printer Driver Open the file to print.
  • Page 380 Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. For Mac OS X Open the file to print. Select [Print] from the [File] menu. Enter the number of copies in [Copies]. Deselect the [Collate pages] check box in the [Paper Handling] tab.
  • Page 381 Click [Print] on the [Print] screen. Memo If [Page Order] is not displayed, select [Start] > [Devices and Printers], right-click the OKI MC873 icon, select [Printer properties] > [OKI MC873(PS)] > the [Advanced] tab, and the select the [Enable advanced printing features] check box.
  • Page 382 Change other settings if necessary, and then click [Print].
  • Page 383 Alternating Output Orientation by a Copy You can alternate the output orientation by a set of printouts. Printouts are output alternately in portrait or landscape orientation so that you can easily handle multiple sets of printouts. Memo Be sure to load paper in the portrait and landscape orientations in the paper feed trays in advance.
  • Page 384 in the [Paper] tab. Change other settings if necessary, and then click [Print].
  • Page 385 Selecting a Tray Automatically for the Specified Paper Setting the MP Tray For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X You can automatically select a tray (paper cassette (Tray 1/2/3 or Tray 4)) or the MP tray that holds paper of the same size that is set with the printer driver.
  • Page 386 Select [Auto] from [Source] on the [Setup] tab. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. Memo For the Windows XPS printer driver, follow the steps for the Windows PCL printer driver and select [Auto] from [Source] in the [Setup] tab.
  • Page 387 Switching to Another Paper Feed Tray Automatically When a Tray Runs Out Of Paper Setting Trays for the Auto Tray Switching For Windows PCL Printer Driver For Windows PS Printer Driver For Mac OS X When the specified tray runs out of paper, the machine can continue to print from another tray if paper of the same paper size and weight is loaded in the paper cassettes (Tray 1/2/3 and Tray 4) and the MP tray.
  • Page 388 Click [Paper Feed Options] on the [Setup] tab. Select the [Auto Tray Change] check box, and then click [OK]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen. Memo For the Windows XPS printer driver, follow the steps for the Windows PCL printer driver and select [Tray Change] from [Paper Feed Options] in the [Setup] tab.
  • Page 390 Selecting Output Tray You can select the tray to output printouts. For Windows Printer Driver Open the file to print. Select [Print] from the [File] menu. Click [Preferences]. Select the [Job Options] tab. If you use the MC873 Series, select the desired tray from [Output Tray].
  • Page 391 You can use frequently-used printing settings as the printer driver's default settings. For Windows Printer Driver Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing Preferences] > [OKI MC873(*)]. * Select a driver type to use.
  • Page 392 You can save up to 14 settings. Registering the Windows PCL Driver Settings Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing preferences] > [OKI MC873(*)]. * Select a driver type to use.
  • Page 393 The default settings on the [Page Setup] dialog box cannot be changed. The operation of the settings that are saved with a different printer driver cannot be guaranteed. Save the settings with a name that you can distinguish. Open the file to print. Select [Print] from the [File] menu.
  • Page 394 Click [Print].
  • Page 395 Storing Print Data in This Machine before Printing For Windows PCL Printer Driver For Windows PS Printer Driver You can spool print jobs to the Memory that is integrated in this machine. This allows you to finish your work on your computer early, which makes it possible for your computer to process other tasks while this machine is operating in the background.
  • Page 396 Click [Advanced]. Check the [Job Spool] check box, and then click [OK]. Change other settings if necessary, and then click [OK]. Click [Print] on the [Print] screen.
  • Page 397 For Windows, install PDF Print Direct beforehand. List of Utility Software For Windows Check that the OKI MC873(*) icon is in the [Devices and Printers] folder. * Select a driver type to use. Right-click a PDF file to print, and then select [PDF Print Direct].
  • Page 398 Drag the file you want to print to the driver icon.
  • Page 399 Printing Data in USB Memory Printing Data in USB Memory Cancelling a Print Job Specifying the Paper Feed Tray (Paper Feed Tray) Printing on Both Sides of Paper (Duplex Printing) Printing to Fit the Paper Size (Fitting) Switching Output Trays (Only For MC873 Series) Specifying the Number of Copies (Number of Copies) Printing with Specified Color Mode Note...
  • Page 400 Press [Print] or the (PRINT) button. Press [Print From USB Memory]. Press [Select Print File]. Select the folder that has the file you want to print. Set printing settings if necessary. Press the (START) button. When a message is displayed to inform you that you can remove USB Memory from the port, remove it.
  • Page 401 The pages that are ready to be printed on this machine will be printed without changes. Press the (STOP) button. Printing is cancelled and the screen returns to the print start screen. Specifying the Paper Feed Tray (Paper Feed Tray) Note When printing a PRN file, the paper tray specification follows the driver settings at the time of file creation.
  • Page 402 Select the folder that has the file you want to print. Select a paper tray. Memo [Tray 2]/[Tray 3]/[Tray 4] is displayed if the optional second tray unit is installed. Press the (START) button. Printing on Both Sides of Paper (Duplex Printing) You can select 1-sided (simplex) or 2-sided (duplex) printing.
  • Page 403 Press [Print] or the (PRINT) button. Press [Print From USB Memory]. Press [Select Print File]. Select the folder that has the file you want to print. Press [Long Edge Bind] or [Short Edge Bind].
  • Page 404 Memo Setting [Duplex] to [OFF] is for simplex printing. Copying on Both Sides of Paper (Duplex Copy) Press the (START) button. Printing to Fit the Paper Size (Fitting) If the page size of a file to print is larger or smaller than the valid printing area, the page size is automatically adjusted to fit the paper size.
  • Page 405 Press [Select Print File]. Select the folder that has the file you want to print. Press [Fit] to select [ON] for fitting. Memo Set [Fit] to [OFF] when you do not need to fit page. Press the (START) button. Switching Output Trays (Only For MC873 Series) Switches output trays.
  • Page 406 Note Check that the rear output tray on the rear side of the machine is closed. If the rear output tray is open, paper is always output to the rear output tray. For a PRN file, the output tray setting depends on the driver setting when the file is created. Insert USB Memory into the USB port.
  • Page 407 Select the output tray. Press the (START) button. Specifying the Number of Copies (Number of Copies) Insert USB Memory into the USB port. Press [Print] or the (PRINT) button. Press [Print From USB Memory]. Press [Select Print File].
  • Page 408 Select the folder that has the file you want to print. Enter the number of copies. Memo You can enter the number of copies from 1 to 999. If you enter an incorrect value, press the (CLEAR) button, and then enter the correct value.
  • Page 409 Press [Print] or the (PRINT) button. Press [Print From USB Memory]. Press [Select Print File]. Select the folder that has the file you want to print. Press [Color Mode]. Select [Color] or [Mono]. Press (START).
  • Page 411 Printing Confidential Document Setting a Password to the Print Data (Authentication Print) Setting a Password and Encrypting the Print Data (Encrypted Authentication Print) Encrypting Printing Data and Requiring User Authentication before Printing (ID Secure Job)
  • Page 412 Setting a Password to the Print Data (Authentication Print) For Windows PCL Printer Driver For Windows PS Printer Driver Note If you cannot store the spooled data due to insufficient free space in the Memory, a message is displayed to inform you that the file system is full, and the print job is not executed. This function is not available with the Windows XPS printer driver or on Mac OS X.
  • Page 413 If you forget your password that is set to a job and do not print the job sent to this machine, the job remains in the internal Memory. For Windows PS Printer Driver Open the file to open. Select [Print] from the [File] menu. Click [Preferences].
  • Page 414 Setting a Password and Encrypting the Print Data (Encrypted Authentication Print) Setting the Password/Encrypting a File on a Computer (Windows PCL/PS Only) Printing an Encrypted/Password-protected Document from This Machine You can encrypt your documents before sending them from a computer to this machine. The document is unprinted and saved in an encrypted format in the internal Memory of this machine until you enter the registered password on the operator panel.
  • Page 415 Memo The print job saved in the Memory is automatically deleted if the printing is complete or not printed for a certain period of time. If an error occurs while sending the data or the job is altered after being sent, the job is automatically deleted. Printing an Encrypted/Password-protected Document from This Machine Print an encrypted and password-protected print job saved in the internal Memory of this...
  • Page 416 Select [ID Secure Print]. If the ID secure job is unavailable, select [Start] > [Devices and Printers], right-click the [OKI MC873] icon, select [OKI MC873(PCL)] from [Printer properties], and then select [ID Secure Job] in the [Device Options] tab to enable it.
  • Page 417 The ID secured print job is sent to the machine, and printing does not start yet. Memo The print job saved in the Memory is automatically deleted if the printing is complete or if the job is not printed after a certain period of time elapses. If an error occurs while sending the data or the job is altered after being sent, the job is automatically deleted.
  • Page 418 Descriptions of Screens for Print About Screens and Functions of Each Printer Driver Names and Functions of Screen Items for Print...
  • Page 419 About Screens and Functions of Each Printer Driver This section describes about screens and functions of each printer driver. Windows PCL Printer Driver Windows XPS Printer Driver Windows PS Printer Driver Mac OS X PS Printer Driver...
  • Page 420 Windows PCL Printer Driver You can switch between the [Setup], [Job Options], and [Extend] tabs for settings. [Setup] Tab Item Description Driver Settings Saves your settings. Preview Displays a preview image of the printed result. Media Specifies the paper size, type, weight, paper feed method, or other settings.
  • Page 421 Job Type Specifies the print type. Output Tray Specifies output destination of printouts. Advanced Sets other printing settings. Default Resets the settings on the tab to their default settings. [Extend] Tab Item Description Watermarks Specifies when you want to use stamp print. Overlays Specifies when you want to use overlay print.
  • Page 422 Windows PS Printer Driver You can switch between the [Layout], [Paper/Quality], [Job Options] and [Color] tabs for settings. [Layout] Tab Item Description 1 Orientation Specifies the printing direction. 2 Print on Both Specifies this setting when you want to perform duplex printing. Sides 3 Page Order Specifies a page order to print.
  • Page 423 2 Color Selects Color or Black & White. 3 Advanced Allows you to set detailed settings for print quality and a paper size. [Job Options] Tab Item Description Quality Specifies the resolution for printing. If you set [Toner Saving], the print density decreases to save toner.
  • Page 424 Item Description Color Mode Specifies the color adjustment for color printing. Toner Saving Saves toner when printing. Advanced Sets some other printing settings. Color Swatch Starts Color Swatch Utility. Default Resets the settings on the tab to their default settings.
  • Page 425 Windows XPS Printer Driver You can switch between the [Setup] and [Job Options] tabs for settings. [Setup] Tab Item Description 1 Media Specifies the paper size, type, weight, paper feed method, or other settings. 2 Finishing Mode Specifies the multi-page printing, booklet printing, and poster printing.
  • Page 426 Item Description Print Quality Specifies the resolution for printing. Toner Saving Decreases the print density to save toner. Skip blank pages Does not print blank pages by selecting this check box. Job Settings Specifies the number of copies and other settings to print. Scale Specifies the enlargement/reduction rate for printing.
  • Page 428 Mac OS X PS Printer Driver You can switch between the [Layout], [Color Matching], [Paper Handling], [Paper Feed], [Cover Page], [Color], [Print Options], [User Authentication], [Supply Levels] panels for settings. [Layout] Panel Item Description 1 Pages per Sheet Selects the number of pages that is printed on a sheet of paper. 2 Layout Direction Specifies the layout that is applied when printing multiple pages on a sheet of paper.
  • Page 429 Item Description 1 Collate pages Prints in units of copies by selecting this check box. 2 Pages to Print Specifies pages to print. 3 Page Order Specifies a page order to print. 4 Scale to fit paper Prints to fit a paper size. A document may not be printed correctly size depending on the setting.
  • Page 430 Item Description Print Cover Page Specifies the cover printing. Cover Page Type Specifies a string when printing the cover. Billing Info This function is not available. [Color] Panel Item Description Grayscale Specifies to use monochrome printing. Color Specifies alignment to color mode when printing in color. [Print Options] Panel Item Description...
  • Page 431 Item Description 1 User Authentication Select this check box if you set user authentication when printing. 2 User Name The user name for user authentication. 3 Password The password for user authentication. [Supply Levels] Panel Item Description Consumables Displays the remaining amount of consumables.
  • Page 432 Names and Functions of Screen Items for Print This section describes the items of the screen. Item Description Stationary Displays buttons that appear on the screen at all times. button area Title and Displays the title of the current screen and provides guide for possible operation operations.
  • Page 433 Title and operation Displays the title of the current screen and provides guide for guide area possible operations. Paper Feed Specifies the tray to set the copy paper. Duplex Prints on the both sides of paper. Prints adjusting the page size to fit the selected paper. Color Mode Specifies color mode to copy a document.
  • Page 434 Basic Operations of Fax Functions Sending a Fax via the Internet Setting Scanning for Transmission Settings for Transmission Setting for Receptions Performing Confidential Communication and Bulletin Board Communication (Fcode Communication) Useful Functions Sending Fax from a Computer Sending Data to the Fax Server Descriptions of Screens for Fax...
  • Page 435 Basic Operations of Fax Functions This chapter describes faxes that are sent and received by using the standard telephone line. Before Sending and Receiving Faxes Sending a Fax (Procedure) Setting a Document Specifying a Destination (Direct Entry) Specifying a Destination (Phone Book) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History and Reception History) Deleting a Specified Destination...
  • Page 436 Before Sending and Receiving Faxes Prepare for sending and receiving faxes. Connecting a Telephone Line...
  • Page 437 Sending a Fax (Procedure) Press [Fax/Internet Fax] or the (FAX) button. The touch panel display switches to the fax/Internet fax top screen. Set a document in the ADF or on the document glass. Press [Fax]. Specify a destination. Specify a destination in one of the following ways. Specifying a Destination (Direct Entry) Specifying a Destination (Phone Book) Specifying a Destination (One-touch Button)
  • Page 438 Scanning Multiple Documents Continuously on the Document Glass (Continuous Scan (Glass)) Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF)) Scanning a Duplex Document (Duplex Scan) Specifying a Scan Resolution (Resolution) Setting Scanning for Transmission Erasing Edge Shadows When Sending (Edge Erase) Memo Enable [Preview] on the [Advanced] tab to preview the image to send.
  • Page 439 Setting a Document About Documents That Can be Set Setting in the ADF Setting on the Document Glass This section describes how to set documents. About Documents That Can be Set About Where to Set a Document Set a document in the ADF or on the document glass to copy, scan, or fax the document. Scannable A3, A4 , A4 , A5 , A5...
  • Page 440 Cloth, metal sheets, OHP films Stapled, clipped, or taped documents Documents that are pasted each other, or documents with glue Glossy documents Coated documents Observe the following to avoid damaging the document glass. When copying a thick document, do not press on it on the document glass. Place a hard document gently.
  • Page 441 Set a document face up in the ADF. Align the document guide to the document width. Note If ADF paper feed problems often occur, reduce the number of document pages to set. Documents of up to 100 sheets (80 gsm) and 10 mm high can be loaded regardless of the size.
  • Page 442 Close the document glass cover gently. Memo The machine automatically detects the following document sizes. Basis Detectable sizes A3, A4 , A4 , A5 , A5 , A6 , B4, B5 , B5 , Folio Letter Tabloid, Letter , Letter , Legal14, Executive , Statement *If Legal14 is detected in the Letter series, the value between Legal13, Legal13.5, and...
  • Page 443 Specifying a Destination (Direct Entry) You can directly enter a destination fax number by using the 10-key pad. Memo Specify a destination in step 4 in "Sending a Fax (Procedure)". Press [Manual Dial] in the [Fax] tab. Enter a destination fax number by using the 10-key pad or the 10- key button.
  • Page 444 # (Pound) Sends "#" to the telephone line if [MF(Tone)/DP(Pulse)] is set to [Tone]. "#" is inserted when entering. "Tone", "*" Enter with the < * > key on the 10-key pad. Pressing the < * > key switches between "T"...
  • Page 445 Specifying a Destination (Phone Book) You can select a destination from numbers that are registered in the speed dial list or the group list. You must register numbers in advance. Fax Numbers Memo Specify a destination in step 4 in "Sending a Fax (Procedure)".
  • Page 446 Specifying a Destination (One-touch Button) You can select a fax number that is registered in the speed dial list with a one-touch button. Memo Specify a destination in step 4 in "Sending a Fax (Procedure)". To select the one-touch button 09 to 40 that are assigned to one-touch buttons, press to switch between the screens.
  • Page 447 Specifying a Destination (Transmission History and Reception History) You can select a destination from the most recent 50 records in the transmission history or reception history. Note The reception history that is displayed on the panel shows receptions with Fcode polling only. Performing Confidential Communication and Bulletin Board Communication (Fcode Communication) Memo...
  • Page 448 Deleting a Specified Destination Memo Delete addresses specified in step 4 of "Sending a Fax (Procedure)". Press [Display All] on the [Fax] tab. Press [Delete] of a destination to delete. When you complete the selection of all the destinations to delete, press [Back].
  • Page 449 Displaying a Preview Image Using the preview function, you can check the scanned image on the touch panel before sending fax. Note The image previewed on the display does not completely match the printout. Use the function to check the content or orientation of scanned documents. For the real time transmission and manual transmission, preview images cannot be displayed.
  • Page 450 Transmission] after checking. Memo There are three methods to display preview images. : Displays full page. : Displays across the width of the screen. : Displays the scanned page at the same magnification. Press the button to display the preview image in full screen. , and to scroll the preview image.

  • Page 451: Cancelling A Fax Transmission

    Cancelling a Fax Transmission Cancelling During a Transmission Cancelling a Reserved Transmission Cancelling During a Transmission You can cancel a fax transmission when a message is displayed and scanning is in progress. Press the (STOP) button. Cancelling a Reserved Transmission You can cancel a reserved transmission job.

  • Page 452: Receiving A Fax

    Receiving a Fax This section describes how to check the received fax. Printing Received Fax Images Printing a Received Fax Paper Size Priority...
  • Page 453 Printing Received Fax Images Available Recording Size Rotate Printing Paper Size Priority Threshold Available Recording Size Approximately 4.2 mm from the edges cannot be printed. Therefore, received images may be reduced or partially cut off to print. The part that can be printed out is called the available recording size.
  • Page 454 Standard size document Original size Original size * May slightly be reduced. Banner (longer When the excessive length than standard is within the range of the size) threshold Original size. The Reduced to fit on the excess is cut off. page.

  • Page 455: Printing A Received Fax

    Printing a Received Fax Selecting a Tray to Use If You Cannot Print a Received Fax A received fax is automatically printed. You can specify a paper tray to use. Note Do not pull the paper tray out during printing. Memo Use only plain or recycled paper.
  • Page 456 The paper tray with [ON(Prior)] set is used ahead of another tray that holds paper of the same size. The MP tray is set to [OFF] by factory default. Press [Back] until the home screen is displayed. Memo You can specify the output destination for received faxes. Switching Output Trays If You Cannot Print a Received Fax Even if the machine cannot print received faxes due to a lack of paper or paper jams, the...
  • Page 457 Paper Size Priority The received faxes are printed according to the paper size priority in the table below. Document size Paper Size Priority on the sender's machine...
  • Page 458 Checking the Communication Status/Transmission and Reception History This section describes how to check fax transmission and reception. Checking the Communication Status Checking the Transmission History and Reception History Checking the Communication Status You can check whether a fax is being sent properly when the fax transmission job is in progress.
  • Page 460 Sending a Fax via the Internet About the Internet Fax Function Sending an Internet Fax (Procedure) Receiving an Internet Fax Specifying a Destination (Direct Entry) Specifying a Destination (Address Book/Group List) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History) Specifying a Destination (LDAP Server) Checking, Deleting or Changing a Specified Destination Setting Scanning for Transmission...
  • Page 461 About the Internet Fax Function The Internet Fax function allows you to send and receive faxes through an Internet line. When using standard faxes through a standard telephone line, charges are incurred depending on the distance. However, if using the Internet line, charges do not fluctuate regardless of the distance, allowing you to reduce more costs than standard faxes.
  • Page 462 Sending an Internet Fax (Procedure) Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Check that [To] is selected. To select [Cc] or [Bcc], press [To] several times. Enter a destination e-mail address.
  • Page 463 Press (START).

  • Page 464: Receiving An Internet Fax

    Receiving an Internet Fax A received Internet Fax is automatically printed. To receive Internet Faxes, you must set the e-mail reception settings in advance. Before Using Scan To E-mail If you want to forward an Internet Fax, you can use the auto delivery function. Forwarding Received Document Data to an E-mail Destination or Shared Folder (Auto Delivery) Memo...
  • Page 465 Specifying a Destination (Direct Entry) Enter an e-mail address directly on the touch panel. Memo Specify a destination in step 5 in "Sending an Internet Fax (Procedure)". Press [Manual Input]. An e-mail address can be entered by pressing [Destination (To)]. Enter an e-mail address.
  • Page 466 Specifying a Destination (Address Book/Group List) You can select a destination from the address book or group list. You must register destinations in the address book or group list in advance. Before Using Scan To E-mail Note If you specify a reply destination of an Internet Fax, you cannot specify a group. Memo Specify a destination in step 5 in "Sending an Internet Fax...
  • Page 468 Specifying a Destination (One-touch Button) You can select an e-mail address that is registered to the speed dial list with a one-touch button. Memo Specify a destination in step 5 in "Sending an Internet Fax (Procedure)". To select the speed dial numbers 09 to 40 that are assigned to one-touch buttons, press to switch between the screens.
  • Page 469 Specifying a Destination (Transmission History) You can select a destination from the transmission history. Note The transmission history displays only sent faxes whose destinations were directly entered. Memo Specify a destination in step 5 in "Sending an Internet Fax (Procedure)". Press [Tx History] on the [Internet Fax] or [Basic] tab.
  • Page 470 Specifying a Destination (LDAP Server) For Simple Search For Advanced Search You can search for a destination from a list on the LDAP server. There are two search methods, as shown below. [Simple Search]: You can run a search with only one keyword as a user name. You can only search for character strings included in usernames, and not in e-mail addresses.
  • Page 471 Topics Sending an Internet Fax (Procedure) Specifying a destination in other methods Specifying a Destination (Direct Entry) Specifying a Destination (Address Book/Group List) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History) For Advanced Search Press [LDAP] on the [Internet Fax] or [Basic] tab. Press [Advanced Search].
  • Page 472 Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History)

  • Page 473: Checking A Destination

    Checking, Deleting or Changing a Specified Destination Checking a Destination Deleting a Destination Changing the Destination Type Checking a Destination Press [Display all] on the [Internet Fax] tab. Press and hold on the destination to check. Press [Edit] to change the destination, if necessary. Deleting a Destination Press [Display all] on the [Internet Fax] tab.
  • Page 474 Changing the Destination Type Press [Display all] on the [Internet Fax] tab. Press [To] to change a destination type.
  • Page 475 Setting Scanning for Transmission This section describes the scan settings for Internet Fax transmissions. Memo If using Scan to Fax Server, the following scan settings are not available. Setting a reply destination Editing an e-mail Specifying a file name (file name) Scanning a duplex document (duplex scan) Scanning Multiple Documents Continuously (Continuous Scan) Adjusting the Density (Density)
  • Page 476 Scanning Multiple Documents Continuously (Continuous Scan) You can scan a fax transmission document from the ADF and document glass. For example, you can send a document and a part of a book as a single fax job. Press [Fax/Internet Fax] or the (FAX) button.
  • Page 477 Adjusting the Density (Density) You can adjust the density in seven levels. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [Density] on the [Image Settings] tab. Select density.
  • Page 479 Specifying a Scan Resolution (Resolution) You can change a resolution to scan a document to the value to obtain the most suitable quality. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax].
  • Page 480 Specifying a Scan Size (Scan Size) You can specify the suitable size to scan a document. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [Scan Size] on the [Basic] tab. Memo Alternatively, you can set this setting from [Function Settings].
  • Page 481 Change other settings if necessary, and then press the (START) button. Topics You can change other settings for fax transmissions. Setting Scanning for Transmission Sending an Internet Fax (Procedure)
  • Page 482 Scanning a Document with a Colored Background Clearly (Background Removal) To adjust a level of the document background removal, you can select Auto, OFF, or adjustments in six levels. If you select [Auto], the background is automatically removed in a level that suits the document.
  • Page 483 Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History) Specifying a Destination (LDAP Server) Change other settings if necessary, and then press the (START) button. Topics You can change other settings for fax transmissions. Setting Scanning for Transmission Sending an Internet Fax (Procedure)
  • Page 484 Setting a Reply Destination Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [Reply To] on the [Advanced] tab. Enter a reply destination, and then press [OK]. Specifying a Destination (Direct Entry) Specifying a Destination (Address Book/Group List) Specifying a Destination (LDAP Server)
  • Page 485 Editing an E-mail Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [Subject] on the [Advanced] tab. Press [Select Subject]. Select a subject. If you select [Manual Input] in step 5, enter a subject, and then press [OK]. Memo When directly entering, you can enter up to 80 characters.
  • Page 486 Setting Scanning for Transmission Sending an Internet Fax (Procedure)
  • Page 487 Specifying a File Name (File Name) You can specify a name of a scanned data file. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [File Name] on the [Advanced] tab. Enter a file name, and then press [OK].
  • Page 488 Scanning a Duplex Document (Duplex Scan) You can send a duplex document with the ADF. Note You cannot use the document glass for this operation. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF. Press [Internet Fax]. Press [Duplex Scan] on the [Advanced] tab.
  • Page 489 Specifying a File Compression Rate (Compression Rate) You can specify the appropriate compression level. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Internet Fax]. Press [Compression Rate] on the [Advanced] tab. Select a compression rate.
  • Page 490 Checking the Transmission History You can check the transmission history. Press [Fax/Internet Fax] or the (FAX) button. Press [Internet Fax]. Press [Tx History] on the [Internet Fax] or [Basic] tab. Check the transmission history.
  • Page 491 Setting Scanning for Transmission Scanning a Duplex Document (Duplex Scan) Specifying a Scan Resolution (Resolution) Sending a Fax to Multiple Destinations at the Same Time Specifying a Scan Size (Scan Size) Adjusting the Density (Density) Scanning a Document with a Colored Background Clearly (Background Removal) Erasing Edge Shadows When Sending (Edge Erase) Disclosing a Sender Name (Originator) to the Recipient Changing the Sender Name That is Printed on Faxes...
  • Page 492 Scanning a Duplex Document (Duplex Scan) You can send a duplex document by fax with the ADF. Note You cannot use the document glass for this operation. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF. Press [Fax].
  • Page 493 Specifying a Scan Resolution (Resolution) You can select a resolution to obtain the most suitable quality. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Fax]. Press [Resolution] on the [Fax] or [Basic] tab. Memo Alternatively, you can set this setting on the [Basic] tab or from [Function Settings].
  • Page 495 Sending a Fax to Multiple Destinations at the Same Time You can send a fax to multiple destinations. You can specify up to 100 destinations by using the 10-key pad, speed dial, or group list. Press [Fax/Internet Fax] or the (FAX) button.
  • Page 496 Specifying a Scan Size (Scan Size) You can select the suitable size to scan a document. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Fax]. Press [Scan Size] on the [Basic] tab. Memo Alternatively, you can set this setting from [Function Settings].
  • Page 497 Specifying a Destination (Transmission History and Reception History) Change other settings if necessary, and then press the (START) button. Topics You can change other settings for fax transmissions. Setting Scanning for Transmission Sending a Fax (Procedure)
  • Page 498 Adjusting the Density (Density) You can adjust the scan density in seven levels. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Fax]. Press [Density] on the [Advanced] tab. Select density. Memo Alternatively, you can set this setting from [Function Settings].
  • Page 499 Scanning a Document with a Colored Background Clearly (Background Removal) To adjust a level of the document background removal, you can select Auto, OFF, or adjustments in six levels. If you select [Auto], the background is automatically removed in a level that suits the document.
  • Page 500 Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History and Reception History) Change other settings if necessary, and then press the (START) button. Topics You can change other settings for fax transmissions. Setting Scanning for Transmission Sending a Fax (Procedure)
  • Page 501 Erasing Edge Shadows When Sending (Edge Erase) A black shadow may be scanned around the edges of the scanned document. The edge erase function allows you to erase the black shadow. Memo [Edge Erase] is set to [OFF] by factory default. The default value of the edge width to erase can be changed from [Admin Setup] >...
  • Page 502 You can change other copy settings. Setting Scanning for Transmission Sending a Fax (Procedure)
  • Page 503 Disclosing a Sender Name (Originator) to the Recipient You can set the machine so that a sender name (originator) can be printed on sent faxes. [TTI] is enabled by factory default, resulting in the name that you specify with [Sender ID] printed.
  • Page 504 Sending a Fax (Procedure)
  • Page 505 Changing the Sender Name That is Printed on Faxes [TTI] is enabled by factory default, resulting in the name that you specify with [Sender ID] printed on faxes as [Standard TTI]. To use any sender name (originator) other than [Standard TTI], follow the procedure below. Press [Fax/Internet Fax] or the (FAX) button.
  • Page 506 Printing Transmission Results Automatically (Transmit Conf. Report) Set whether to automatically print transmission results. Memo To change the default value, change it from [Admin Setup] > [Fax Setup] > [Default Settings] > [Transmit Conf. Report]. Press [Fax/Internet Fax] or the (FAX) button.
  • Page 507 Sending a Fax (Procedure)
  • Page 508 Registering the Sender Name (Originator) You can change the sender name (originator) that is printed on a sent fax. To change the name, you must register the originator name in advance. Before using the following function, check that the [TTI] setting is enabled. Disclosing a Sender Name (Originator) to the Recipient Note Only use alphanumeric characters for [Sender ID].
  • Page 510 Changing the Standard Originator Name If you have the sender (originator) name that is frequently used, it is recommended to specify the name as the standard originator name. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 511 Adding a Prefix (Prefix) Registering a Prefix Using a Prefix When Sending a Fax Using a Prefix When Registering a Speed Dial Number You can add a prefix to a destination number. You can also attach a prefix when registering a number to speed dial.
  • Page 512 Press [PreFix:N] on the destination entry screen. The prefix is displayed as "N". Enter a destination number. Press [OK]. Using a Prefix When Registering a Speed Dial Number You can add a prefix to a speed dial number. Fax Numbers Press [PreFix:N] on the fax number entry screen for speed dial registration.
  • Page 513 Setting the Number of Redial Attempts and Redial Intervals If the fax transmission fails, the machine automatically redials. If the recipient's line is busy, the recipient's machine does not answer, or a communication error occurs, the sender's machine also automatically redials. You can set the number of redial attempts and the intervals of redial attempts.

  • Page 514: Settings For Transmission

    Settings for Transmission Scanning Multiple Documents Continuously on the Document Glass (Continuous Scan (Glass)) Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF)) Sending at a Specified Date and Time (Delayed Tx) Sending While a Document is being Scanned (Memory Transmission/Real time Transmission) Sending a Fax after Calling (Manual Transmission) Manual Sending (On-hook dial)
  • Page 515 Scanning Multiple Documents Continuously on the Document Glass (Continuous Scan (Glass)) Note For continuous scanning, the settings related to the image settings, such as resolution, density, and scan size, cannot be changed. If documents of different sizes are used, part of documents may be missed when being sent. (Example: If an A4 document is set first and an A3 document is set for continuous scanning, for part of the A3 document is missed because the machine scans the center part...
  • Page 516 Press [Start Scan]. Repeat steps 8 and 9 for each fax transmission document if necessary. When scanning all sets of the documents is complete, press [Scan Complete]. Topics You can cancel a fax during a transmission. Cancelling a Fax Transmission...
  • Page 517 Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF)) Note For continuous scanning, the settings related to the image settings, such as resolution, density, and scan size, cannot be changed. If documents of different sizes are used, part of documents may be missed when being sent. (Example: If an A4 document is set first and an A3 document is set for continuous scanning, for part of the A3 document is missed because the machine scans the center part...
  • Page 518 Press [Start Scan]. Repeat steps 8 and 9 for each fax transmission document if necessary. When scanning all sets of the documents is complete, press [Scan Complete]. Topics You can cancel a fax during a transmission. Cancelling a Fax Transmission...
  • Page 519 Sending at a Specified Date and Time (Delayed Tx) You can send a fax at specified date and time. If you specify time to send a fax, the fax data is saved in the Memory of this machine and the fax is automatically sent at the specified date and time.
  • Page 520 button. Topics You can change other settings for fax transmissions. Setting Scanning for Transmission Sending a Fax (Procedure)
  • Page 521 Sending While a Document is being Scanned (Memory Transmission/Real time Transmission) There are two types of automatic transmissions: Memory transmission which allows you to start sending a fax after the document is scanned, and Real time transmission which allows you to send a fax while the document is being scanned. Memory transmission Memory transmission is a method to send a fax after the document is scanned in the Memory of this machine.
  • Page 522 Pressing [Memory Tx] switches between [ON] and [OFF]. Specify a destination. Specifying a Destination (Direct Entry) Specifying a Destination (Phone Book) Specifying a Destination (One-touch Button) Specifying a Destination (Transmission History and Reception History) Change other settings if necessary, and then press the (START) button.
  • Page 523 Sending a Fax after Calling (Manual Transmission) If the recipient's machine is in manual reception mode, or you want to make a call before sending a fax, send the fax manually. Note To send a fax manually, you must connect an external telephone to the machine in advance. Before connecting an external telephone, check how to connect the telephone to the machine.
  • Page 525 Manual Sending (On-hook dial) You can check the receiving tone from the destination machine, and then send a fax. Press [Fax/Internet Fax] or the (FAX) button. Set a document in the ADF or on the document glass. Press [Fax]. Press [Off Hook] on the [Fax] tab or [Basic] tab. Enter a destination fax number by using the 10-key pad on the operator panel.
  • Page 526 Preventing Wrong Fax Transmissions Secure fax functions allow you to prevent wrong fax transmissions. This machine has the following three security functions for fax transmissions. ID Check Transmission This function checks whether the last four digits of the dialed number match with those registered in the recipient's machine.
  • Page 527 The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press [OK]. Press [Fax Setup]. Press [Security Function]. Press a desired security function and set it to [ON].
  • Page 528 Setting for Receptions Setting the Reception Mode Setting a Tray to Print Received Documents Switching Output Trays Setting a Print Method for When a Received Image Exceeds Paper Size Duplex Printing Setting So That You Can Hear Line Monitor Sound Forwarding a Fax to Another Fax Number Setting the Waiting Time from When an Incoming Call Arrives to When Reception Starts (Response Waiting Time)

  • Page 529: Setting The Reception Mode

    Setting the Reception Mode Fax Ready Mode When Receiving Calls and Faxes (Tel/Fax Ready Mode) When Connecting an Answering Machine (Ans/Fax Ready Mode) When Using as a Telephone Normally (Tel Ready Mode) When Using the DRD Function (DRD) There are five fax reception modes: [Fax Ready Mode], [Tel/Fax Ready Mode], [Ans/Fax Ready Mode], [Tel Ready Mode], and [DRD].
  • Page 530 When receiving a call, the telephone starts ringing. Pick up the handset of the external telephone to answer the call. To receive a fax, press the (START) button. Memo Before connecting an external telephone, check how to connect the telephone to the machine.
  • Page 531 Memo Before connecting an external telephone, check how to connect the telephone to the machine. Connecting a Telephone Line When Using the DRD Function (DRD) If you use the distinctive ring detection (DRD) function that is provided by a telephone company, this mode is recommended.
  • Page 532 Setting a Tray to Print Received Documents A received fax is automatically printed. You can specify a paper tray to use. Note Do not pull the paper tray out during printing. If the machine cannot print received faxes due to a lack of paper or paper jams, the machine can receive data of up to 400 sheets.
  • Page 533 A3, A4 , A4 , A5 , A5 , B4, B5 , B5 , Folio Letter Tabloid, Letter , Letter , Legal 13/13.5/14, Statement , Statement Paper Size Priority If a received fax is larger than a specified paper size, the fax is reduced, discarded, or printed onto multiple sheets of paper depending on the reception print settings.
  • Page 534 Switching Output Trays Switches output destinations for received fax. Note Check that the rear output tray on the rear side of the machine is closed. If the rear output tray is opened, paper is always output to the rear output tray. Memo If paper remains on the upper output tray, LED flashes.
  • Page 535 Setting a Print Method for When a Received Image Exceeds Paper Size Specifying a Reduction Ratio Specifying a Threshold Value The excess from the specified paper is reduced or discarded, or printed on the next sheet of paper. For example, if the machine receives a fax that is larger than A4 with A4 paper specified, the excess of the image is printed on the next sheet of paper.
  • Page 536 The threshold value determines whether or not to print part of the received image on the next page. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...

  • Page 537: Duplex Printing

    Duplex Printing Available Printing Methods Prints received fax images on both sides of paper. Note Use plain paper of a standard size. Use of paper other than paper of standard sizes may cause paper jams. Loading Paper Press [Device Settings] on the touch panel. Press several times and press [Admin Setup].
  • Page 538 Duplex prints with the short edge bound...
  • Page 539 Setting So That You Can Hear Line Monitor Sound To hear the monitor sound during fax transmission and reception, set as described below. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 540 Forwarding a Fax to Another Fax Number If [Forwarding Setting] is enabled, you can automatically forward received faxes to a specified destination as fax documents. Note If [Forwarding Setting] is enabled, the machine does not print received faxes. If [Reception Mode] is set to [Tel Ready Mode], the forwarding function is disabled. Register a forward destination by following the procedure below.
  • Page 541 Setting the Waiting Time from When an Incoming Call Arrives to When Reception Starts (Response Waiting Time) Set the waiting time from when the machine receives an incoming call to when the machine starts the fax reception. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup].
  • Page 542 Setting When to Ring the External Telephone (Tel Priority Mode) Set when the external telephone and the machine ring in Tel/Fax Ready mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 543 Setting Fax Detection Mode Set the machine so that it can determine whether the sender is sending a fax while the recipient is holding the handset of the external telephone after picking it up to answer the call when the telephone rings in Tel/Fax Ready mode. Press [Device Settings] on the touch panel.
  • Page 544 Setting the T/F Timer Set the time before the machine starts receiving a fax automatically if an incoming call is not answered in Tel/Fax Ready mode or Ans/Fax Ready mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 545 Setting TAD Mode Set an operation type in Ans/Fax Ready mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively.

  • Page 547: Block Junk Fax

    Block Junk Fax Registering (If Selecting [OFF] or [Mode1]) Registering (If Selecting [Mode2] or [Mode3]) Deleting a Registered Number You can block unwanted faxes by setting to receive faxes only from registered speed dial numbers, or rejecting reception from specific registered numbers. There are three ways to block unwanted junk faxes.
  • Page 548 Register the numbers of the senders from whom you want to block junk faxes. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively.
  • Page 549 Press [Fax Setup]. Press [Other Settings]. Press [Block Junk Fax List]. Press [Registered List]. Select a registered box, and then press [Delete]. Press [Yes] on a confirmation screen. The number is deleted. Memo If you select [No], the number is not deleted, and you return to step 9. To continue deleting another number, repeat the procedure from step 8.
  • Page 550 Previewing a Received Fax Before printing received faxes, you can check the preview image on the touch panel. Only faxes received after "Secure Receive" is set can be previewed. Make sure that the [DATA IN MEMORY] indicator lights up. Setting Secure Reception You can print received faxes after previewing.
  • Page 551 Performing Confidential Communication and Bulletin Board Communication (Fcode Communication) This section describes the confidential communication and bulletin board communication using Fcode communication. About Fcode Communication Registering an Fcode Box Deleting a Registered Fcode Box Sending a Fax to a Destination Confidential Box (Fcode Transmission) Printing a Document That is Received in the Confidential Box of This Machine Receiving a Document That is Saved in a Destination Bulletin Board Box by Fax (Fcode Polling)
  • Page 552 About Fcode Communication Fcode communication uses sub addresses for communication in accordance with the ITU-T standard. You can create and register Fcode boxes, allowing you to perform confidential communication and bulletin board communication. You can register up to 20 Fcode boxes. When registering an Fcode box, be sure to register a sub address.

  • Page 553: Registering A Confidential Box

    Registering an Fcode Box Registering a Confidential Box Registering a Bulletin Board Box To perform Fcode communication, register an Fcode box. There are two types of Fcode boxes: Fcode confidential boxes and Fcode bulletin board boxes. Be sure to register a sub address and a PIN number (Fcode confidential communication only) for each Fcode box.
  • Page 554 Memo You can enter up to 16 characters. Press [OK]. Press the registration button of [Sub-Address]. Enter a sub address. Memo You can enter up to 20 characters including # or *. Press [OK]. Press the registration button of [Hold Time]. Enter a value between 0 and 31 (days), and then press [OK].
  • Page 555 Press [OK]. Registering a Bulletin Board Box If you register a bulletin board box to the machine, you can have the other party retrieve a document that is registered in the bulletin board box any time upon transmission request from the other party. Press [Device Settings] on the touch panel.
  • Page 556 Memo You can enter up to 16 characters. Press [OK]. Press the registration button of [Sub-Address]. Enter a sub address, and then press [OK]. Memo You can enter up to 20 characters including # or *. Press [OK].
  • Page 557 Deleting a Registered Fcode Box You can delete unnecessary Fcode confidential boxes and Fcode bulletin board boxes. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 558 Sending a Fax to a Destination Confidential Box (Fcode Transmission) You can perform Fcode confidential transmission by entering the sub address that is registered to an Fcode confidential box of the recipient's machine. Check the destination sub address before sending. Press [Fax/Internet Fax] or the (FAX) button.
  • Page 560 Printing a Document That is Received in the Confidential Box of This Machine When an Fcode confidential box that is set to the machine receives a document, an Fcode reception notice is printed. Check the Fcode box number, and then print the stored document.
  • Page 561 Receiving a Document That is Saved in a Destination Bulletin Board Box by Fax (Fcode Polling) You can perform Fcode polling communication (Fcode polling) by entering the sub address of an Fcode bulletin board box that is registered to the sender's machine. With this function, the sender's machine sends a fax in response to instructions from your machine.
  • Page 563 Saving a Document in a Bulletin Board Box of This Machine You can store only one document in an Fcode bulletin board box of the machine. The saved document is overwritten by a new document. To store a document, you must register a bulletin board box in advance.
  • Page 564 Deleting a Document in a Bulletin Board Box of This Machine You can delete a document that is saved in a bulletin board box. Press [Device Settings] on the touch panel. Press several times and press [Store Document Settings]. Press [Fcode Bulletin Board]. Press [Delete] of a box number.
  • Page 565 Useful Functions Instructing a Fax Reception from a Telephone Remotely (Remote Switchover Number) Setting Secure Reception Forwarding Received Document Data to an E-mail Destination or Shared Folder (Auto Delivery) Saving Sent and Received Data (Transmission Data Save)
  • Page 566 Instructing a Fax Reception from a Telephone Remotely (Remote Switchover Number) If the connected telephone is remotely located, you can switch the machine to the fax reception operation by dialing the remote switchover number on the telephone. If the connected telephone is not a push line, press the tone button on the telephone to switch to tone (push) signals before dialing the remote switchover number.
  • Page 567 Setting Secure Reception Setting Secure Reception Printing an Image Stored with Secure Reception Setting Secure Reception Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively.
  • Page 568 Press [Received Documents]. If a password has been set, enter a 4-digit password. A list of received documents is displayed. Press [Print All] to print all received documents or [Print] to print an individual document. To delete all received documents, press [Delete All]. To preview received documents individually, press [Preview] for the document you want to preview.
  • Page 569 Forwarding Received Document Data to an E-mail Destination or Shared Folder (Auto Delivery) This section describes the auto delivery function and how to set it. The auto delivery function automatically forwards received data to specified destinations. You can specify up to five e-mail addresses and one network folder as destinations. You can use this function for received faxes, Internet Faxes, and e-mail attachment files.
  • Page 570 Select [ON] for [Automated Delivery]. Select the check box of a required item for [Search field]. Select [OFF] for [Print]. To print the received data, select [ON].
  • Page 571 Click [Edit] in [Deliver To]. Enter a destination e-mail address, and then click [Add]. Check that the entered address is displayed in [Address List], and then click [OK]. Click [Edit] in [Deliver to].
  • Page 572 To specify a network folder, register a destination (profile) in advance. Before Using Scan To Shared Folder Select a destination from [Profile List], and then click [OK]. Click [Submit]. Memo If [Forwarding Setting] is enabled, received faxes are not automatically delivered with this function.
  • Page 573 The size of data that this function can handle is limited. If the Memory card space of the machine is insufficient to save received faxes, Internet Faxes or e-mail attachment files, the transmission data is not automatically delivered.
  • Page 574 Saving Sent and Received Data (Transmission Data Save) This section describes the transmission data save function and how to set it. The transmission data save function automatically saves sent e-mails (Internet fax, FaxServer), received e-mails (Internet fax), sent faxes, and received faxes in a specified network folder.
  • Page 575 Select a data category to save, and then click [Edit]. Select [ON]. Memo The items in the screen is depending on your selected category. Click [Select Profile List]. Register a profile in advance. Before Using Scan To Shared Folder Select a data save destination from [Profile List], and then click [OK].
  • Page 576 Memo Repeat steps 5 to 9 until you complete setting all the categories of data to save. A sent or received fax is saved as a PDF file. If a sent or received e-mail attachment file is not a PDF, JPEG, or TIFF file, the file is not saved.

  • Page 577: Sending A Fax From A Computer

    Sending a Fax from a Computer Sending a PC Fax Sending a Fax from a Computer with a Cover Sheet Sending a PC Fax to Multiple Destinations at the Same Time Cancelling a PC Fax Transmission Managing the PC Fax Phone Book...

  • Page 578: Sending A Pc Fax

    Memo This section uses Notepad as an example. Open a file. Select [Print] from the [File] menu. Select [OKI MC873(FAX)] from [Select Printer], and then click [Print]. Specify a destination. For details, see the following: Specifying a Destination (Direct Entry) Specifying a Destination (Phone Book) Click [OK].
  • Page 579 Enter the fax number of the destination in [FAX number]. Enter comments in [Comments] if necessary. Click [Add<-]. Repeat steps 1 to 4 to enter all the destinations. Click [OK]. Specifying a Destination (Phone Book) Memo Specify a destination in step 4 in "Sending a PC Fax".
  • Page 580 (only when set). Use care when broadcasting to multiple outside destinations. Open a file. Select [Print] from the [File] menu. Select [OKI MC873(FAX)] from [Select Printer]. Click [Preferences]. Select the [Cover Sheet] tab. Select [Print all recipients' information on each cover sheet] or [Print only one recipient's information on each cover sheet].
  • Page 581 [Sender Details] dialog by clicking [Detail]. Click [OK]. Select [OKI MC873(FAX)] from [Select Printer], and then click [Print]. Specify a destination. Sending a PC Fax Click [OK].
  • Page 582 Managing the PC Fax Phone Book Open a file. Select [Print] from the [File] menu. Select [OKI MC873(FAX)] from [Select Printer], and then click [Print]. Select the [Phone book] tab in [Recipients]. Select a group from the right field, and then click [Add<-].
  • Page 583 Cancelling a PC Fax Transmission You can cancel a fax transmission from a computer while the data is being sent to the machine. Note You cannot cancel a fax transmission from a computer after the data is saved in the machine.
  • Page 584 You cannot register the same name. You can register the same fax number with a different name. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing preferences] > [OKI MC873(FAX)]. Click [Phone book] on the [Setup] tab.
  • Page 585 If you group registered destinations, you can send a fax to multiple destinations at the same time. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing preferences] > [OKI MC873(FAX)]. Click [Phone book] on the [Setup] tab.
  • Page 586 Note You cannot export any group, but you can export each entry in the phone book. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing...
  • Page 587 Note Registered entries are not imported. Importing the Phone Book Data Copy the exported phone book to a different computer. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing...
  • Page 588 CSV definition file and associate the definition with the phone book format. Copy the exported phone book to a different computer. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Printing preferences] > [OKI MC873(FAX)].
  • Page 589 Click [Phone book] on the [Setup] tab. Select [Import] from the [Tools] menu. Specify the CSV file to import in [Choose a CSV file] in the [Import Phone Book] dialog box. Select the [Setup relationship between the fields imported and phone book] check box.
  • Page 591 Sending Data to the Fax Server Basic Procedure for Scan to Fax Server Enabling the Scan to Fax Server Function Editing a Destination E-mail Address Editing E-mail Body Text...

  • Page 592: Basic Procedure For Scan To Fax Server

    Basic Procedure for Scan to Fax Server This section explains the basic procedure for sending data to the fax server. The fax server function allows you to send fax data as an e-mail attachment file. The scanned document is converted to a TIFF file. The data is not saved in Memory, and is sent immediately after scanning.
  • Page 593 You can change other settings for fax transmissions. Setting Scanning for Transmission Sending a Fax (Procedure)
  • Page 594 Enabling the Scan to Fax Server Function To enable the Scan to Fax Server function, follow the procedure below in Admin Setup. Note If the Scan to Fax Server function is enabled, the fax function is disabled. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup].
  • Page 595 Editing a Destination E-mail Address A prefix and suffix are used in the following format. The "Fax number" in this format is a number that is selected in the "Add Destination" item. "Prefix + Fax number + Suffix" For example, if you set "FAX=" as the prefix and set "@faxserver" as the suffix and perform the Scan to Fax Server function, the e-mail destination (To:) is set as "FAX=012-345- 6789@faxserver".
  • Page 596 Editing E-mail Body Text If [Text] is set to [ON], the text is added to the e-mail. If your fax server supports the transmission of e-mail text, the text is included in the fax transmission data. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup].
  • Page 597 Descriptions of Screens for Fax Names and Functions of Screen Items for Fax Names and Functions of Screen Items for Internet Fax...
  • Page 598 Names and Functions of Screen Items for Fax [Fax] Tab Item Description 1 Destination Select a fax destination. The selected fax destination appears in this area. area If at least 1 destination is specified, you can press [Display all] to edit, add, or delete a destination.
  • Page 599 Select a group as a destination from the Group List. 4 Redial Displays a list of recently used destinations. Select a destination from the recent records. 5 Off Hook Sends a fax by Off Hook dialing. Call the destination, and start sending a fax manually when you hear a receiving tone (beep) of the destination machine.
  • Page 600 [Function Settings] > [Destination] Tab Add, edit or delete a destination to which a fax is sent. [Function Settings] > [Scan Setting] Tab Item Description 1 Setting display Displays the current settings for displayed items. area 1 2 Setting display Displays a list of settings that are not set by items displayed in setting area 2 display area 1.
  • Page 601 Names and Functions of Screen Items for Internet Fax [Internet Fax] Tab Item Description 1 Destination Select a fax destination. The selected fax destination appears in this area. area If at least 1 destination is specified, you can press [Display all] to edit, add, or delete a destination.
  • Page 602 5 LDAP Search for an e-mail address from the LDAP server to use it as a destination. There are two search methods: Simple Search and Advanced Search. 6 Scan Size Specifies the scan size to scan a document. 7 Register to Job Registers current settings to Job Macro.
  • Page 603 Item Description Density Adjusts a level of scan density. Resolution Specifies the resolution to scan a document. Background Removal Adjusts a level of the document background removal. [Function Settings] > [Destination] Tab Add, edit or delete a destination to which a document is sent. [Function Settings] >...
  • Page 605 Maintenance This category describes consumable replacements and cleaning to ensure a comfortable use of the machine for a longer life. This category also describes the updates and removals of driver(s) on a computer connected to the machine. Memo The procedures for replacing consumables and cleaning the parts can be seen from the operator panel.
  • Page 606 Replacing Consumables This section describes how to replace consumables. Cautions When Replacing Replacing the Toner Cartridge For K (black) Toner Cartridge Only For C (cyan), M (magenta), Y (yellow) Toner Cartridge Replacing the Image Drum Replacing the Image Drum and Toner Cartridge at the Same Time Replacing the Belt Unit Replacing the Fuser Unit Replacing the Feed Roller (Tray 1/Tray 2/Tray 3/Tray 4)
  • Page 607 Cautions When Replacing Observe the following cautions when replacing. Do not throw the toner Do not store a toner Do not vacuum spilled or toner cartridge into cartridge in a location toner with an electric a fire. The toner where it is exposed to vacuum cleaner.
  • Page 608 Use Oki Data genuine consumables to ensure optimum performance of the products. Charges for services for problems caused by the use of consumables other than Oki data genuine consumables are incurred, regardless of the warranty or in the maintenance contract. (Although the use of non-genuine consumables does not always result in problems,...

  • Page 609: Replacing The Toner Cartridge

    Replacing the Toner Cartridge This section describes how to recognize the replacement period of Toner Cartridges. When the "[COLOR] Toner Low" message ("[COLOR]" indicates C (cyan), M (magenta), Y (yellow) or K (black)) which appears on the display screen, prepare a replacement toner cartridge.
  • Page 610 For K (black) Toner Cartridge Only Memo When replacing the C, M, Y toner cartridges, refer to "For C (cyan), M (magenta), Y (yellow) Toner Cartridge". Prepare a new [K] toner cartridge. Hold the handle (A) to open the scanner unit. Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward.

  • Page 611: The Machine

    Lift the toner cartridge (4) from the right side, and remove it from the machine. Possible to get burned. Do not throw used toner cartridge in the fire. They may explode, and the toner inside may fly off and cause getting burned. Note When toner powder drops to the paper feeding area inside the machine, wipe it off with a wet cloth that has been well wrung.
  • Page 612 Unpack a new toner cartridge. Shake the cartridge several times vertically and horizontally. Remove the tape (5) from the toner cartridge. Insert a new toner cartridge (6) by aligning its left side indentation (7) with the protrusion (8) on the image drum so the toner cartridge and image drum [K] color label align.
  • Page 613 Close the front cover (2). Note The front cover cannot be closed if the output tray is not closed securely. Hold the handle (A) to close the scanner unit. Please recycle toner cartridges.
  • Page 614 Memo If you have to dispose of used toner cartridges, put them into polyethylene bags or other container, and be sure to follow the regulations or instructions of your local government.
  • Page 615 For C (cyan), M (magenta), Y (yellow) Toner Cartridge Memo When replacing only the K toner cartridge, refer to "For K (black) Toner Cartridge Only". Prepare new toner cartridges. Hold the handle (A) to open the scanner unit. Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward.
  • Page 616 The fuser unit is extremely hot. Do not touch it. Identify an empty toner cartridge by its label color. Turn the blue lever (4) of the toner cartridge toward you until its top align on the mark. Lift the toner cartridge (5) from right side, and remove it from the machine.
  • Page 617 Shake the cartridge several times vertically and horizontally. Remove the tape (6) from the toner cartridge. Insert a new toner cartridge (5) by aligning its left side indentation (7) with the protrusion (8) on the image drum so the toner cartridge and image drum color labels align.
  • Page 618 Note If the toner cartridge is not securely attached, printing quality may deteriorate. Wipe the lens of the LED head with a soft tissue paper lightly. Note Do not use solvents, such as methyl alcohol or thinners. They damage the LED head. Close the Output Tray (3) by pushing the both sides of the Output Tray (3) firmly.
  • Page 619 Close the front cover (2). Note The front cover cannot be closed if the output tray is not closed securely. Hold the handle (A) to close the scanner unit. Please recycle toner cartridges. Memo If you have to dispose of used toner cartridges, put them into polyethylene bags or other container, and be sure to follow the regulations or instructions of your local government.

  • Page 621: Replacing The Image Drum

    Even under room lighting, do not leave the image drum for 5 minutes or more. Use Oki Data genuine consumables to ensure optimum performance of the products. Charges for services for problems caused by the use of consumables other than Oki data...
  • Page 622 genuine consumables are incurred, regardless of the warranty or in the maintenance contract. (Although use of non-genuine consumables does not always result in problems, use extra care when using them.) Memo You can change the setting for displaying the "[COLOR] Image Drum Near Life" message. Set from [Device Setting] >...
  • Page 623 Identify the image drum that reached its lifetime by its label color. Remove the image drum (4) from the machine and place the image drum on a flat surface. Turn the blue lever (6) of the toner cartridge toward you until its top align on the mark while pressing the toner cartridge.
  • Page 624 Insert the toner cartridge (5) removed in step 8 by aligning its left side indentation (7) with the protrusion (8) on the image drum so that the toner cartridge and image drum color label align. Then insert the right side gently into place. Turn the blue lever (6) of the toner cartridge backward until its top align on the mark while pressing the toner cartridge.
  • Page 625 Close the front cover (2). Note The front cover cannot be closed if the Output Tray is not closed securely. Hold the handle (A) to close the scanner unit. Please recycle image drums. Memo If you must dispose of an image drum, put it in a plastic bag or similar container and...
  • Page 626 dispose of it in accordance with your municipality's ordinances or guidelines.
  • Page 627 Do not leave the image drum for 5 minutes or more even under room light. Use Oki Data genuine consumables to ensure optimum performance of the products. Charges for services for problems caused by the use of consumables other than Oki data genuine consumables are incurred, regardless of the warranty or in the maintenance contract.
  • Page 628 Press the button (C) and open the Output Tray (3). Possible to get burned. The fuser unit is extremely hot. Do not touch it. Identify an empty toner cartridge by its label color. Remove the image drum (4) from the machine and place it on a flat surface.
  • Page 629 Unpack a new image drum and place it on the flat surface. Remove the protective sheets. Remove the toner cover. Unpack a new toner cartridge. Shake the cartridge several times vertically and horizontally. Remove the tape (5) from the toner cartridge. Insert a new toner cartridge (6) by aligning its left side indentation (7) with the protrusion (8) on the image drum so that the toner cartridge and image drum color label align.
  • Page 630 Memo For the installation method, refer to "Replacing the Toner Cartridge". Turn the blue lever (9) of the toner cartridge backward until its top align on the mark while pressing the toner cartridge. Check a label color of a new image drum and place the drum into the machine.
  • Page 631 Hold the handle (A) to close the scanner unit. Please recycle image drums and toner cartridges. Memo If you must dispose of an image drum, put it in a plastic bag or similar container and dispose of it in accordance with your municipality's ordinances or guidelines.

  • Page 632: Replacing The Belt Unit

    Replacing the Belt Unit When the "Belt Unit Near Life" message appears on the display screen, prepare a replacement belt unit. You can keep printing approximately 2,000 pages until the next message appears. When the "Change Belt Unit" message appears, replace the belt unit. The life expectancy of the belt unit is approximately 80,000 pages for A4 simplex printing (three pages per job).
  • Page 633 Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward. Press the button (C) and open the Output Tray (3). Possible to get burned. The fuser unit is extremely hot.
  • Page 634 them on a flat surface. Cover the image drums you took out with paper so that the image drums do not expose to the light. Turn the blue locks (4) on each side of the belt unit in direction of the arrow to unlock.
  • Page 635 Hold the handle of a new belt unit with your hand and support lower part with other hand. Set the belt unit into the machine. Turn the blue locks (4) on each side of the belt unit in direction of the arrow.
  • Page 636 Close the Output Tray (3) by pushing the both sides of the Output Tray firmly. Close the front cover (2). Note The front cover cannot be closed if the Output Tray is not closed securely. Hold the handle (A) to close the scanner unit.
  • Page 637 Please recycle belt unit. Memo If you must dispose of a belt unit, put it in a plastic bag or similar container and dispose of it in accordance with your municipality's ordinances or guidelines.

  • Page 638: Replacing The Fuser Unit

    Replacing the Fuser Unit When the "Fuser Unit Near Life" message appears on the display screen, prepare a replacement fuser unit. You can keep printing approximately 2,500 pages until the next message appears. When the "Change Fuser Unit" message appears, replace the fuser unit. The life expectancy of the fuser unit is up to 100,000 pages for A4 simplex printing.
  • Page 639 Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward. Press the button (C) and open the Output Tray (3). Possible to get burned. Since the fuser unit gets hot, carry out the operation carefully, and when lifting it up you must hold it by the handle.
  • Page 640 Hold the handle and place the new fuser unit into the machine. Push back the left locking lever (4) of the fuser unit to lock. Close the Output Tray (3) by pushing the both sides of the Output Tray firmly.
  • Page 641 Close the front cover (2). Note The front cover cannot be closed if the output tray is not closed securely. Hold the handle (A) to close the scanner unit. Please recycle fuser unit. Memo...
  • Page 642 If you must dispose of a fuser unit, put it in a plastic bag or similar container and dispose of it in accordance with your municipality's ordinances or guidelines.
  • Page 643 Replacing the Feed Roller (Tray 1/Tray 2/Tray 3/Tray For Tray 1 and Tray 2/Tray 3/Tray 4 (Optional) Memo The number of pages you can print with a paper feed roller depends on environment and paper. If paper jams persists even after cleaning the paper feed roller, replacing the paper feed roller is recommended.
  • Page 644 While opening the tabs (2) on the paper feed roller in the front of the paper cassette outward and slide the paper feed roller (3) to the left to remove. While opening the tabs (4) on the paper feed roller in the back of the paper cassette outward and slide the feed roller (5) to the left to remove.
  • Page 645 Remove paper from a paper cassette. While pressing the two tabs (6) in the front of the paper cassette, open the cover (7) of the separating roller. Press the parts embedded in the projections on the both sides of paper cassettes inward and remove the separating roller and spring.
  • Page 646 Fit the projections of the paper cassette into the dimples on the both sides of the separating roller. Close the separating roller cover. Load paper in the paper cassette and insert the paper cassette into this machine.
  • Page 647 Replacing the Feed Roller (MP Tray) Prepare the paper feed rollers for the MP tray. Open the MP tray (1) forward by inserting your fingers into the front recesses. Slightly lifting the MP tray (1), press the right arm (2) inward, then unlock the tab (3).
  • Page 648 paper feed roller to the left to remove. Keep pressing the separating roller cover, open the tabs on the lower paper feed roller outward and slide the paper feed roller to the left to remove. Keep pressing the center of the MP tray and open the separating roller cover forward.
  • Page 649 Keep pressing the center of the MP tray and set a new separating roller. Memo Do not touch the rubber part of the roller. Close the separating roller cover. Set the paper feed roller (without gear) to the lower axis. Set the paper feed roller (with gear) to the upper axis.
  • Page 650 Lower the paper set cover. While pressing the right arm on the MP tray, slightly lift the MP tray and hook the tab. Note Closing the MP tray without putting the tab back in place may crack the paper set cover. Be sure to put it back in place.

  • Page 652: Replacing The Stapler Cartridge

    Replacing the Stapler Cartridge Open the stapler cover. Remove the empty cartridge. Attach the new cartridge. Close the stapler cover.
  • Page 653 Cleaning Each Part of the Machine This section describes how to clean the machine and parts. Cleaning the Surface of the Machine Cleaning the Document Glass Cleaning the Document Feed Rollers and Document Holding Rollers Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3/Tray 4) Cleaning the Paper Feed Rollers (MP Tray) Cleaning the LED Head...

  • Page 654: Cleaning The Surface Of The Machine

    Cleaning the Surface of the Machine Note Do not use benzine, thinners, or alcohol, because they may damage the plastic parts of the machine. Do not lubricate the machine with oil. Do not apply oil. Turn the machine off. Turning the Machine Off Wipe the surface of the machine with a soft cloth that has been slightly moistened with water or neutral detergent and then squeezed well.

  • Page 655: Cleaning The Document Glass

    Cleaning the Document Glass Clean the document glass once a month to maintain image quality of the printouts. Note Do not use benzine, thinners, or alcohol. They may damage the plastic parts of the machine. Open the document glass cover. Wipe the ADF document holding pad, document glass, and ADF document glass gently with a soft cloth that has been slightly moistened with water and squeezed well.
  • Page 657 Cleaning the Document Feed Rollers and Document Holding Rollers If the document feed rollers in the ADF are contaminated with ink, toner particles or paper dust, documents and outputs get dirty and a paper jam may occur. Clean the ADF once a month to prevent these problems.
  • Page 658 turning it with your hand. Push and close the Roller cover. Memo If the document feed roller is very dirty, wipe gently with a soft cloth that has been moistened with neutral detergent and squeezed well, and then wipe again with a soft cloth that has been slightly moistened with water and squeezed well.
  • Page 659 Pull the lever and open the document holding pad. Wipe the paper feed roller with a soft cloth that has been moistened with water and then squeezed well. Put the document holding pad back in place.
  • Page 660 Close the scanner unit.
  • Page 661 Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3/Tray 4) Clean the paper feed roller in the paper tray and the rollers inside the machine. An example of Tray 1 is covered in the following procedure, and the same procedure applies to Tray 2/3/4.
  • Page 662 Load paper in the tray. Push the tray back into the machine. Close the tray.
  • Page 663 Cleaning the Paper Feed Rollers (MP Tray) Clean the paper feed rollers in the MP tray. Open the MP tray (2) forward by inserting your fingers into the front recesses (1). Slightly lifting the MP tray (2), press the right arm (3) inward, then unlock the tab (4).
  • Page 664 Open the paper set cover (5) until it touches to the machine body. Wipe the rollers. Note Do not damage the paper end sensor lever when cleaning the rollers. Open the separation roller cover (7) forward while pressing the center part of the MP tray.
  • Page 665 Wipe the separation rollers (8) with a wet cloth that has been wrung out well. Close the separation roller cover (7). Lower the paper set cover (5).
  • Page 666 While pressing the right arm (3) on the MP tray (2) inward, slightly lift the MP tray (2) and hook the tab (4). Note Closing the MP tray without putting the tab back in place may crack the paper set cover. Be sure to put it back in place.
  • Page 667 Note Closing the MP tray without putting the tab back in place may crack the paper set cover. Be sure to put it back in place. Close the MP tray. If the MP tray cannot be closed, press the paper setting part of the MP tray downward to put the paper set cover back in place.

  • Page 668: Cleaning The Led Head

    Cleaning the LED Head Clean the LED head if vertical white lines appear, images are faded, or the periphery of letters are smudged in the printouts. Note Do not use solvents, such as methyl alcohol or thinners, because they may damage the LED head.
  • Page 669 Possible to get burned. The fuser unit is extremely hot. Do not touch it. Wipe the four lenses of the LED heads with a soft tissue paper lightly. Close the Output Tray by pushing the both sides of the Output Tray firmly.
  • Page 670 Hold the handle (A) to close the scanner unit.
  • Page 671 Updating Installed Drivers This section describes how to update printer drivers that are installed in a computer. You must have the administrator rights for the computer to complete this procedure. Updating the Printer Driver (Windows) Updating the Fax Driver (Windows) Updating the Scanner Driver (Windows) Updating the Printer Driver (Mac OS X) Updating the Scanner Driver (Mac OS X)
  • Page 672 Updating the Printer Driver (Windows) Check details on the latest driver on the Oki Data Web site. Note You must log in as the administrator to perform this procedure. Double-click the downloaded file. Memo If the [User Account Control] dialog box is displayed, click [Yes].
  • Page 673 Updating the Fax Driver (Windows) Check details on the latest driver on the Oki Data Web site. Note You must log in as the administrator to perform this procedure. Double-click the downloaded file. Memo If the [User Account Control] dialog box is displayed, click [Yes].
  • Page 674 Updating the Scanner Driver (Windows) Check details on the latest driver on the Oki Data Web site. Note You must log in as the administrator to perform this procedure. Double-click the downloaded file. The file is extracted, and then the installer starts.
  • Page 675 Updating the Printer Driver (Mac OS X) Check details on the latest driver on the Oki Data Web site. Note You must log in as the administrator to perform this procedure. Remove the driver. Removing the Printer Driver (Mac OS X) Install a new driver.
  • Page 676 Updating the Scanner Driver (Mac OS X) Check details on the latest driver on the Oki Data Web site. Note You must log in as the administrator to perform this procedure. Remove the scanner driver. Removing the Scanner Driver (Mac OS X) Install a new scanner driver.
  • Page 677 Removing Installed Drivers This section describes how to remove the printer driver that is installed in a computer. You must have the administrator rights for the computer to complete this procedure. Removing the Printer Driver (Windows) Removing the Fax Driver (Windows) Removing the Scanner Driver (Windows) Removing the Printer Driver (Mac OS X) Removing the Scanner Driver (Mac OS X)
  • Page 678 Restart the computer before removing the driver. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Remove device]. To remove a printer driver among multiple printer drivers, select [Remove Print Queue] > [OKIMC873(*)].
  • Page 679 Restart the computer.
  • Page 680 You must log in as the administrator to perform this procedure. Restart the computer before removing the driver. Click [Start], and then select [Devices and Printers]. Right-click the OKI MC873 icon, and then select [Remove device]. To remove a printer driver among multiple printer drivers, select [Remove device] > [OKIMC873(*)].
  • Page 681 Restart the computer.
  • Page 682 You must log in as the administrator to perform this procedure. Click [Start], and then select [Control Panel] > [Uninstall a program]. Select [OKI Universal Scanner], and then click [Uninstall]. If the [User Account Control] dialog box is displayed, click [Yes]. When a confirmation message is displayed, click [Yes].
  • Page 683 If a confirmation message is displayed, click [Delete Printer]. Close the [Printers & Scanners] dialog box. Insert the "Software DVD-ROM" into a computer. Double-click [OKI] > [Drivers] > [PS] > [Uninstaller]. Follow the on-screen instructions, enter the administrator password, and then click [OK] until the uninstallation procedure is complete.
  • Page 684 Double-click [OKI] > [Drivers] > [PS] > [Uninstaller]. Follow the on-screen instructions, enter the administrator password, and then click [OK] until the uninstallation procedure is complete. Remove the "Software DVD-ROM" from the computer. For Mac OS X 10.6.8 Select [System Preferences] from the Apple menu.
  • Page 685 You must log in as the administrator to perform this procedure. From the hard disk, select [Library] > [Image Capture] > [Devices]. Delete "OKI Scanner". From the hard disk, select [Applications] > [OKIDATA] > [Scanner]. Delete the "Network Scanner Setup Tool".
  • Page 686 Initializing Memory and Settings Initialize Memory and settings saved in the machine. Initializing Flash Memory Initializing the Device Settings Initializing the Network Settings Initializing the Job Macro and Fax Transmission and Reception Data...
  • Page 687 Initializing Flash Memory Saved e-mail templates and other data are stored in Memory. Initialize Memory by following the procedure below. Note When you initialize Memory, the following data is deleted. The job data saved with [Secure Print], [Encrypted Secure Print], [Store to Printer] or [ID Secure Job].
  • Page 688 Press [Yes] on the confirmation screen.
  • Page 689 Initializing the Device Settings You can return the configured settings to their default. Note When you initialize the device settings, the following data is deleted. Stored documents in the Fcode bulletin board box Fax jobs that have not been sent Fax jobs received in the Fcode confidential box Registered job macros Dialing logs...
  • Page 690 If you cannot initialize from the configuration menu of this machine, you can initialize from the operator panel. Turn the machine on while pressing and holding "6" on the 10-key pad. The OKI's logo is displayed. Enter the administrator password. The factory default administrator password is "aaaaaa". Press "#" on the 10-key pad.
  • Page 691 Press "1" on the 10-key pad. Press "1" on the 10-key pad.
  • Page 692 Initializing the Job Macro and Fax Transmission and Reception Data You can restore the equipment settings to the factory default settings. Note When you initialize the equipment settings, the following data is deleted. Stored documents in the Fcode bulletin board box Fax jobs that have not been sent Fax jobs received in the Fcode confidential box Registered job macros...
  • Page 693 Troubleshooting If Paper Jams Occur If a Document Jam Occurs If the STATUS Button on the Operator Panel Lights Up or Flashes Copy Problems Print Problems Scan Problems Fax Problems About Problems with Printing Results Problems about Software Problems on the Machine or Paper Network Problems AirPrint Problems Google Cloud Print Problems...
  • Page 694 If Paper Jams Occur If the Error Code is "370", "371", "373" If the Error Code is "372" If the Error Code is "380" If the Error Code is "381" If the Error Code is "382", "383", "385", "389" If the Error Code is "384" If the Error Code is "390"...
  • Page 695 If the Error Code is "370", "371", "373" A paper jam has occurred around the duplex unit. Take out the duplex unit (E) by pulling it obliquely upward while holding the center recess on the back of the machine. Check for jammed paper inside the machine. If jammed paper remains, remove it.
  • Page 696 Task is complete.
  • Page 697 If the Error Code is "372" A paper jam has occurred around the front cover. Remove a document from the ADF or document glass. Hold the handle (A) to open the scanner unit. Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward.
  • Page 698 Remove the jammed paper gently in the direction of the arrow if an edge of jammed paper can be seen, and then go to step 11. If you cannot find jammed paper, go to step 5. Hold the handle (A) to close the scanner unit. Take out the duplex unit (E) by pulling it obliquely upward while holding the center recess on the back of the machine.
  • Page 699 Check for jammed paper inside the machine. If jammed paper remains, remove it. Check if paper remains in the duplex unit. If jammed paper remains, pull it out gently. Check the back side of the duplex unit and remove jammed paper gently if it remains. Open the upper duplex unit cover (3) and check for jammed paper.
  • Page 701 If the Error Code is "380" A paper jam has occurred around the front cover. Remove a document from the ADF or document glass. Hold the handle (A) to open the scanner unit. Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward.
  • Page 702 Remove the jammed paper gently in the direction of the arrow if an edge of jammed paper can be seen. Hold the handle (A) to close the scanner unit. Close the front cover (2).
  • Page 703 Task is complete.
  • Page 704 If the Error Code is "381" If the "Paper jam has occurred. Please open the scanner unit and the output tray to check." message is displayed, a paper jam has occurred near the fuser unit or the image drum. Remove the jammed paper by following the procedure below. Remove a document from the ADF or document glass.
  • Page 705 Press the output tray open button (C) and open the output tray (3). Possible to get burned. The fuser unit is extremely hot. Do not touch it. Remove all four image drums and place them on a flat surface. Cover the removed image drums with paper so that the image drums are not exposed to light.
  • Page 706 Pull out the jammed paper gently to the rear of the machine (the direction of the arrow) if an edge of jammed paper can be seen. Pull out the jammed paper gently while lifting the release levers (4) on the fuser unit if an edge of jammed paper cannot be seen.
  • Page 707 Close the output tray (3) by pushing the both sides of the cover firmly. Memo When closing the output tray, beware of the front cover. The front cover may open and the output tray may pop up. Close the front cover (2). Note The front cover cannot be closed if the output tray is not closed securely.
  • Page 709 If the Error Code is "382", "383", "385", "389" If the "Paper jam has occurred. Please open the scanner unit and the output tray to check." message is displayed, a paper jam has occurred near the image drum. Remove the jammed paper by following the procedure below. Remove a document from the ADF or document glass.
  • Page 710 Press the output tray open button (C) and open the output tray (3). Possible to get burned. The fuser unit is extremely hot. Do not touch it. Remove all four image drums and place them on a flat surface. Cover the removed image drums with paper so that the image drums are not exposed to light.
  • Page 711 Remove the jammed paper remaining inside of the unit. Lift the left lock lever (4) of the fuser unit forward. Hold the fuser unit handle (5) and lift the fuser unit out of the machine.
  • Page 712 Lift the release levers (6) on the fuser unit, and pull out the jammed paper forward gently. If jammed paper remains in the machine, hold the both sides of the paper to remove it gently. Hold the fuser unit handle (5) and place the fuser unit into the machine.
  • Page 713 Close the output tray (3) by pushing the both sides of the cover firmly. Memo When closing the output tray, beware of the front cover. The front cover may open and the output tray may pop up. Close the front cover (2). Cannot close the front cover securely if the output tray is not closed.
  • Page 714 Hold the handle (A) to close the scanner unit.
  • Page 715 If the Error Code is "384" Paper jams near the upper output tray. Follow the instructions to remove the jammed paper. Remove a document from the ADF and document glass. Hold the handle (A) to open the scanner unit. Remove the jammed paper. Hold the handle (A) to close the scanner unit.
  • Page 717 If the Error Code is "390" If the "Paper jam has occurred. Please open the scanner unit and the output tray to check." message is displayed, a paper jam has occurred near the paper feed entrance. Remove the jammed paper by following the procedure below. Remove a document from the ADF and document glass.
  • Page 718 Remove the jammed paper gently by pulling the edge of paper. Remove the paper from the back gently if the edge of paper cannot be seen. Close the front cover (3).
  • Page 719 If loading paper on MP tray, lift the paper set cover (1) and set the paper with the print side face up. Lower the paper set cover (1). Task is complete.
  • Page 720 If the Error Code is "391", "392", "393" or "394" A paper jam has occurred while feeding paper from a paper tray. Note If paper jams occur frequently, clean the paper feed rollers. For details, refer to "Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3/Tray 4)".
  • Page 721 Insert your finger into the lever (B) on the right side of the machine and pull the front cover open lever (1) to open the front cover (2) forward. Close the front cover.
  • Page 722 If a Document Jam Occurs If a Document is Visible in the Paper Path If a Document Jams in the ADF (Automatic Document Feeder)
  • Page 723 If a Document is Visible in the Paper Path Open the ADF cover. Pull out the document upward. Close the ADF cover. Remove the document on the document tray, and then close the ADF cover. Otherwise, documents may be torn or folded.
  • Page 724 If a Document Jams in the ADF (Automatic Document Feeder) Pull the ADF cover open lever to open the ADF cover. Remove the jammed document. Proceed to step 4 if you cannot remove the jammed document. Note Do not try to remove the document by force. If you were able to remove the document, proceed to step 7.
  • Page 725 If you were able to remove the document, close the inner cover and proceed to step 7. Close the ADF cover. If you cannot see the jammed document, proceed to step 8. This completes the procedure. Remove the document on the document tray, and then close the ADF cover. Otherwise, documents may be torn or folded.
  • Page 726 Pull down the lever to open the document holding pad. Pull the jammed paper slowly to remove it. Return the document holding pad to its original position. Close the document holder cover.
  • Page 727 This completes the procedure. Memo If an error occurs while copying, the copying gets canceled.
  • Page 728 If the STATUS Button on the Operator Panel Lights Up or Flashes Checking the Problem Status Checking the Device Situation and Job Status You can check the status of this machine by using the (STATUS) button. Checking the Problem Status If any problem occurs in this machine, the (STATUS) button lights up or flashes.

  • Page 729: Copy Problems

    Copy Problems Memo If you cannot solve a problem with the following solutions, contact your dealer. Unable to Copy The Copied Output is Different from the Original Other Problems (Copy)

  • Page 730: Unable To Copy

    Unable to Copy Symptom Point to check Solution Reference Unable to Is the machine Turn the machine on. Turning the copy. turned on? Machine On Is the machine Wait until initialization is complete. being initialized? Is your document Set the document properly. Setting a set properly? Document...
  • Page 731 Is another job in Start copying after the other job is complete. progress? Is a print job from Wait until printing is complete. a computer or other device in progress? Is a fax being Wait until the transmission is complete. sent in real time? Is Continuous Select [Scan completed] on the display screen.
  • Page 733 The Copied Output is Different from the Original Symptom Point to check Solution Reference The copied output is Is [Duplex Copy] Set [Duplex Copy] to Copying on Both different from the set? [OFF(Simplex)]. Sides of Paper original document. (Duplex Copy) Is [Mixed Size] Set [Mixed Size] to [OFF].
  • Page 734 part Dark-colored documents Pale documents Black and white Is the color Set the color selection to [Mono]. Switching Color documents are selection set to Modes copied in color. [Auto]? You can change the criteria for Scanner Setup The following determining color document and documents may black and white document from be copied in...
  • Page 735 Other Problems (Copy) Symptom Point to check Solution Reference It takes a Is [Warming Up] or The machine is preparing. long time [Preparing] displayed on Wait until the copy is started. to start the display screen on the copying. operator panel? A copy job Has any error occurred? A copy job is cancelled when a specific...

  • Page 736: Print Problems

    Print Problems Memo If you cannot solve a problem with the following solutions, contact your dealer. For problems caused by an application, contact the manufacturer of the application. Unable to Print Network Connection Problems Wireless LAN Connection Problems USB Connection Problems...

  • Page 737: Unable To Print

    The machine is not set as Set the machine as the default printer. the default printer. Right-click the OKI MC873 icon on the [Devices and Printers] folder, and then select [Set as Default Printer] (if multiple drivers are installed, select [OKI MC873(*)]).
  • Page 738 The machine is processing Wait until printing is complete. data from another interface. [Received invalid data] is Press [Device Settings], select [Admin Setup] > [Print displayed on the display Setup] > [Print menu] > [Printer Adjust] > [Timeout screen and the machine Injob], and then select a longer time.
  • Page 739 Check that the correct IP address, subnet mask, and gateway address are set. If using OKI LPR Utility, check the IP address setting with OKI LPR Utility. All pages are If you are using the WSD port, change it to the standard not printed.
  • Page 740 Check that the correct IP address, subnet mask, and gateway address are set. If using OKI LPR Utility, check the IP address setting with OKI LPR Utility. All pages are If you are using the WSD port, change it to the standard not printed.

  • Page 742: Usb Connection Problems

    [Management] > [Local Interface] > [USB Menu] > [USB Assignment] > [Legacy]. The machine is Right-click the OKI MC873 icon on the [Devices and offline. Printers] folder, and then select [See print jobs] (if multiple drivers are installed, select [OKI MC873(*)]). In the dialog box, select the [Printer] menu and then clear the check of [Use Printer Offline].

  • Page 743: Scan Problems

    Scan Problems Memo If you cannot solve a problem with the following solutions, contact your dealer. Unable to Scan Unable to Send and Receive E-Mail Unable to Save Files in a Network Folder Network Connection Problems Wireless LAN Connection Problems...

  • Page 744: Unable To Scan

    Unable to Scan Point to check Solution Reference Is the machine turned Turn the machine on. Turning the Machine off? Is the cable connected Check the cable connections, and then Connecting This to the machine? connect the cables properly. Machine to a Network Is there any damage to Change the cable.
  • Page 745 Unable to Send and Receive E-Mail Point to check Solution Reference Did you connect Turn the machine off. Connect the LAN cable before turning the Turning the LAN cable machine on. after turning Machine the machine Is the E-mail Set the e-mail address of the machine. Before address of the Using...
  • Page 747 Unable to Save Files in a Network Folder Point to check Solution Reference Is the FTP/CIFS Check the profile settings. Before Using Scan To setting correct? Shared Folder Has any error Follow the on-screen instructions on the display Error Message List occurred? screen of the machine.
  • Page 748 OKI LPR Utility Check that the IP address is not duplicated by another device. Check that the correct IP address, subnet mask, and gateway address are set. If using OKI LPR Utility, check the IP address setting with OKI LPR Utility.
  • Page 749 OKI LPR Utility Check that the IP address is not duplicated by another device. Check that the correct IP address, subnet mask, and gateway address are set. If using OKI LPR Utility, check the IP address setting with OKI LPR Utility.

  • Page 750: Fax Problems

    Fax Problems Memo If you cannot solve a problem with the following solutions, contact your dealer. Unable to Send a Fax Unable to Receive a Fax Unable to Send or Received a Fax Other Problems (Fax) Fax Error Codes...
  • Page 751 Unable to Send a Fax Symptom Point to check Solution Reference Unable to send a fax. Did you send in the Check the procedure, Sending a Fax correct procedure? and then try again. (Procedure) Did you specify the If you are using Specifying a Destination correct fax speed dial, print the...
  • Page 752 Board Box by Fax Delete the (Fcode Polling) documents stored in the Secure Receive. Setting Secure Reception...
  • Page 753 Unable to Receive a Fax Symptom Point to check Solution Reference Unable to Did you specify the Check the reception Setting the Reception receive a appropriate reception mode. Mode fax. mode? Is there paper in the tray? Load the paper. Loading Paper Is there a paper jam? Check an error...
  • Page 754 Unable to Send or Received a Fax Symptom Point to check Solution Reference Unable to Did you install an IP phone on Press [Device Settings], and then User send or the machine in a broadband select [Admin Setup] > [User Install] Install receive a environment?
  • Page 755 Other Problems (Fax) Symptom Point to check Solution Reference The received Did you specify any Specify [Plain] or [Recycled] in Setting a Print fax is not paper type in a tray [Media Type] for the paper type Method for printed on the other than [Plain] or in the tray.

  • Page 756: Fax Error Codes

    Fax Error Codes Error Code Description Your control stopped the communication. The capacity didn't match with the destination. Check the dest. machine. Your control stopped the communication. A document read error occurred. Try again. Memory Overflow. Your control stopped the communication. No dial tone was detected.
  • Page 757 The destination machine did not respond. Try again. The destination machine did not respond. Try again. The destination machine could not receive the document properly. The wrong signal was received. Check the destination machine. The wrong signal was received. Check the destination machine. There were pages which could not be received correctly.
  • Page 758 About Problems with Printing Results Memo If you cannot solve a problem with the following solutions, contact your dealer. List of Examples of Problems Vertical White Lines Appear Printed Images are Fading Vertically Paper feeding direction Paper feeding direction Printed Images are Light White Spots and Lines Appear Dew Condensation Appears on Vertical Lines Appear...
  • Page 759 Toner Comes Off When Printed Uneven Gloss Paper is Rubbed Black or White Dots Appear Dirt is Printed The Entire Page is Printed Black Nothing is Printed White Patches Appear The Entire Page is Dirty The Peripheral Area of the Page is The Printed Image is Skewed Dirty Color of the printed image is not...
  • Page 760 Vertical White Lines Appear Cause Solution Reference The LED head is Wipe the LED head with a soft tissue paper. Cleaning the LED Head dirty. The toner is low. If "Toner Low" or "Toner Empty. Replace Replacing the Toner with new Toner Cartridge." appears, replace Cartridge the toner cartridge.
  • Page 761 Printed Images are Fading Vertically Cause Solution Reference The LED Wipe the LED head with a soft tissue paper. Cleaning the head is LED Head dirty. The toner is If "Toner Low" or "Toner Empty. Replace with new Toner Replacing the low.
  • Page 762 Printed Images are Light Cause Solution Reference The toner is low. If "Toner Low" or "Toner Empty. Replace with new Toner Replacing Cartridge." appears, replace the toner cartridge. Toner Cartridge The paper is Use paper stored under proper temperature and humidity Loading damp.
  • Page 763 White Spots and Lines Appear Cause Solution Reference The paper is damp or Use paper stored under proper temperature and humidity Loading dry. conditions. Paper...
  • Page 764 Dew Condensation Appears on Printed Paper Cause Solution Reference The paper is damp. Use paper stored under proper Loading temperature and humidity Paper conditions. The machine is printing when the Use the machine under proper Installation temperature and humidity conditions are temperature and humidity Requirements high.
  • Page 765 Vertical Lines Appear Cause Solution Reference The toner is low. If "Toner Low" or "Toner Empty. Replace Replacing the Toner with new Toner Cartridge." appears, Cartridge replace the toner cartridge. The document glass and Clean the document glass and document Cleaning the Document document feed roller of feed roller.
  • Page 766 Horizontal Lines and Spots Appear Periodically Cause Solution Reference If the intervals of lines or spots are Lightly wipe the image drum with a soft Replacing approximately 94 mm (3.7 inches), the tissue paper. green tube of the image drum is Image Replace the image drum if it is damaged.
  • Page 767 White Area on Paper is Lightly Stained Cause Solution Reference The paper has a Use paper stored under proper temperature and humidity Loading Paper static charge. conditions. The paper is too Use thinner paper. Loading Paper thick. The toner is low. If "Toner Low" or "Toner Empty. Replace with new Toner Replacing the Cartridge."...
  • Page 768 The Periphery of Characters is Smudged Cause Solution Reference The LED head is dirty. Wipe the LED head with a soft tissue paper. Cleaning the LED Head The paper is unsuitable. Use recommended paper. Loading Paper The paper is damp. Replace the damp paper with new paper.
  • Page 769 The Entire Paper Area is Lightly Stained When Printing on Envelopes or Coated Paper Cause Solution Reference The toner may stick to the whole area of the envelope This is not a malfunction. or coated paper. Coated paper is not recommended.
  • Page 770 Toner Comes Off When Printed Paper is Rubbed Cause Solution Reference The settings of the Press [Device Settings], select [Paper Setup] > the paper tray Loading media type and you are using, and then select the proper values for [Media Paper weight are Weight].
  • Page 771 Uneven Gloss Cause Solution Reference The settings of the Press [Device Settings], select [Paper Setup] > the paper tray Loading media type and you are using, and then select the proper value for [Media Paper weight are Weight]. Or, select a thicker value for [Media Weight]. incorrect.
  • Page 772 Black or White Dots Appear Cause Solution Reference The paper is unsuitable. Use recommended Loading paper. Paper If the intervals of lines or spots are approximately Lightly wipe the image Replacing 94 mm (3.7 inches), the green tube of the image drum drum with a soft tissue the Image is damaged or dirty.
  • Page 773 Dirt is Printed Cause Solution Reference The paper is damp. Replace the damp paper with new Loading Paper paper. The paper is unsuitable. Use recommended paper. Loading Paper The document glass or document Clean the document glass and Cleaning the holding pad is dirty.
  • Page 774 The Entire Page is Printed Black Cause Solution Reference A malfunction may occur in the machine. Contact your dealer.

  • Page 775: Nothing Is Printed

    Nothing is Printed Cause Solution Reference Two or more sheets of paper are fed at Fan the paper well and load the Loading Paper the same time. paper again. The document is set upside down. Set the document properly. Setting a Document A malfunction may occur in the machine.
  • Page 776 White Patches Appear Cause Solution Reference The paper is damp. Replace the damp paper with new Loading Paper paper. The paper is unsuitable. Use recommended paper. Loading Paper The document glass is Clean the document glass. Cleaning the Document dirty. Glass...
  • Page 777 The Entire Page is Dirty Cause Solution Reference The document glass is Clean the document glass. Cleaning the dirty. Document Glass The image on the back If the duplex document is thin, the image Adjusting the Density side of a duplex document on the back side may be printed.
  • Page 778 The Peripheral Area of the Page is Dirty Cause Solution Reference The document feed roller or document Clean the document Cleaning the Document holding pad is dirty. feed roller and Feed Rollers and Document document holding pad. Holding Rollers The paper size is bigger than the size Use paper of the same Making Enlarged or of the document (when the zoom rate...
  • Page 779 The Printed Image is Skewed Cause Solution Reference The document is set improperly. Set the document Setting a Document properly. An unsuitable document is set in Set a suitable Setting a Document the ADF. document in the ADF. There may be foreign objects on Clean the ADF Cleaning the Document Glass the ADF document glass.
  • Page 780 Color of the printed image is not what you expect Cause Solution Reference The toner is low. If "Toner Low" or "Toner Empty. Replace with Replacing the new Toner Cartridge." appears, replace the toner Toner Cartridge cartridge. The setting of [Black On the printer driver, select [Composite Black About Screens Finish] is not suitable...
  • Page 781 Solid printing of CMY 100% is too light Cause Solution Reference [CMY100% Density] is Press [Device Settings] > [Admin Setup] > [Color Setup] > set to [Disable]. [CMY100% Density], and then select [Enable].
  • Page 782 Problems about Software Problems on Configuration Tool Problems on a Web Browser Problems on Other Software About Restrictions on Each OS...
  • Page 783 Problems on Configuration Tool [Device Setting] tab Cloning Symptom Cause Solution Reference A copy destination device The model name of the copy Check the model is not displayed on the destination device is different. name of the copy screen. destination device. Cloning functions only between the devices with the same model name.
  • Page 784 set the machine before editing. edits to Press [Device Settings], select [Admin this Setup] > [Management] > [System machine Setup] > [Address Information Lock Time Out], and then enter any period of time. Profile Manager Symptom Cause Solution Reference Some The items are locked Unlock the used item before editing.
  • Page 785 Copying cannot be Information that is to be Unlock the used information made to a device replaced in the copy before performing cloning. by performing destination device is locked cloning with the because it is being edited or following functions. used.
  • Page 787 Problems on a Web Browser Symptom Point to check Solution Unable to connect with A LAN cable is Check that the cable is plugged into the machine the machine unplugged. and computer properly. The IP address is Check the IP address of the machine and enter it incorrect.
  • Page 788 Problems on Other Software Memo If you cannot solve a problem with the following solutions, contact your dealer. For problems caused by an application, contact the manufacturer of the application. USB Connection Problems (For Windows) Symptom Cause/solution Reference An icon for the machine is not The printer driver is not installed Installing a created on the [Devices and...
  • Page 789 About Restrictions on Each OS Windows 8/ Windows Server 2012/ Windows 7/ Windows Vista/ Windows Server 2008 R2/ Windows Server 2008 Windows Server 2003 Service Pack 1 This chapter describes about the restrictions for the printer drivers or utilities. Windows 8/ Windows Server 2012/ Windows 7/ Windows Vista/ Windows Server 2008 R2/ Windows Server 2008 Item...
  • Page 790 displayed. PS Gamma The [User When you start an installer or utility, the [User Account Adjuster Account Control] dialog may be displayed. Click [Yes] or [Continue] Control] to run the installer or utility as the administrator. If you click dialog box is [No], the installer or utility does not start.
  • Page 792 Problems on the Machine or Paper Problems on the Machine Problems on Document and Paper If a Power Failure Occurs...
  • Page 793 Problems on the Machine Memo If you cannot solve a problem with the following solutions, contact your dealer. Symptom Cause Solution Reference Nothing is displayed The power cord is Turn the machine off, and on the display unplugged. then plug in the power cord screen after turning firmly.
  • Page 794 Use an Ethernet 10BASE- standard. T/ 100BASE-TX cable. There may be a problem Press [Device Settings], Checking the with the print function. select [Reports] > Information [Configuration], and print of the out the configuration list to Machine check the printing performance.
  • Page 795 by following the procedure Function below. Press [Device Settings], and then select [Management] > [Power Save] > [Power Save Time] > [Sleep Time]. The machine may be Wait for a while. cleaning the image drum. The machine is adjusting Wait for a while. the temperature of the fuser unit.
  • Page 796 time (the factory default [User Install] > [Power with the is 4 hours), the machine Setup] > [Auto Power Off], Power Save turns off automatically. and then disable the Function This function is called function. Auto Power Off. The web page does The IP address is Check the IP address to the Open the...
  • Page 797 Problems on Document and Paper Memo If you cannot solve a problem with the following solutions, contact your dealer. Symptom Cause Solution Reference The document is The document jammed. Remove the jammed document, Setting a not ejected and then set it again. Document from the machine.
  • Page 798 angle. the paper guide and paper Paper stopper to the paper. For the MP tray, adjust the manual feeding paper guide to the paper. Envelopes are loaded in Load the envelopes correctly. Loading the wrong direction. Paper Paper, envelopes, or Load the paper, envelopes, or Loading labels whose weight is...
  • Page 799 Or load the paper in the different rollers in the direction. (If the paper is set in belt unit. landscape orientation, set the paper in the horizontal orientation.) A corner of Paper is curled. Use paper stored under proper paper is folded temperature and humidity (edge folded).

  • Page 800: If A Power Failure Occurs

    If a Power Failure Occurs The operation of the machine If a power failure occurs, the machine operates as follows. Note Since the machine is not turn on automatically, turn it on by pressing the power switch after the power is restored. The operation that uses an uninterruptible power supply (UPS) or inverter is not guaranteed.
  • Page 801 Fcode box name Destination name Fcode confidential communication/Fcode bulletin board communication Time when communication started Number of received pages Memo If a fax is received with the manual reception, Fcode polling reception, or Fcode confidential reception, its reception type is also printed.
  • Page 802 If the version of the firmware is not the latest, update to the appropriate version from the OKI web site or Apple web site. Is there paper in Check the message informing you Error Message the tray? that paper runs out.
  • Page 803 Flashes Is AirPrint set to Press [Device Settings], and check [Enable]? the status of [AirPrint]. When [Disable] is displayed, AirPrint is not available. Is an error Check the error message or the Error Message displayed? (STATUS) button. List If the STATUS Button on the Operator Panel Lights Up or...
  • Page 804 Google Cloud Print Problems Symptom Point to check Solution Reference The machine cannot Register again from the beginning. Setting be registered in Google Google Cloud Print. Cloud Print Unable to print. Is the machine Register the machine in Google Cloud Checking registered in Print correctly.
  • Page 805 10axxx13 A connection error with the HTTP server (server About Importing authentication error). the CA Licenses of 10bxxx13 the Proxy Server Access the Web page (http://(IP address of this machine) of the machine, and then check the imported CA license. 10cxxx13 Alternatively, update the firmware.
  • Page 806 administrator. xxxxxx83 Failed to connect to the XMPP server. Check that the XMPP(5222) port is opened. If the problem cannot be solved, check with your network administrator. xxxxxx84 An error with the DNS server has occurred. Checking Google Cloud Print Check the DNS server setting of the machine or the setting Registrations of the proxy server name.
  • Page 807 If an Error Message is Displayed on the Operator Panel If an error occurs in this machine, an error message and/or an error code (a 3-digit number) is displayed on the operator panel. In such a case, the (STATUS) button lights up or flashes. If you are not sure how to solve a problem, enter the error message or error code into "Error Message List", and then check the error cause and its solution.

  • Page 808: Error Message List

    Error Message List Wait a moment. Network initializing ... The network is being initialized. Wait for a while until the machine connects to the network. Checking File System File system in the hard disk is being checked. Wait for a while. Inspection is required.
  • Page 809 Toner Low. The toner indicated on the screen is low. Have a new toner cartridge ready. Waste Toner Full Replace with new Toner Cartridge. Waste toner is full. Replace the toner cartridge with a new one. C: Cyan (blue), M: Magenta (red) C Non Recommended Toner.
  • Page 810 Fuser Unit Life. Install New Fuser Unit. The fuser unit reaches its lifetime. Replace the fuser unit with a new one. Belt Unit Life. Install New Belt Unit. The belt unit reaches its lifetime. Replace the belt unit with a new one. Toner empty.
  • Page 811 Insufficient Memory. Error: 014 Memory full error has occurred during PC Fax reception. Press [Close]. Unauthorized user, job cancelled. Unauthorized job was sent or unauthorized user attempted to print or send a fax. Data was deleted. Contact your administrator to use this machine. File erasing ...
  • Page 812 About Screens and Functions of Each Printer Driver Manual Request. Print on paper fed manually. Load paper in the MP tray. Please change [MEDIA_SIZE] [MEDIA_TYPE] in [TRAY]. Error:461, 462, 463, 464 The size and type of fed paper do not match those indicated on the screen. Use the same size and type of paper selected on the application.
  • Page 813 [TRAY] cassette is missing. Open and Close the indicated cassette. Error: 440, 441, 442, 430, 431, 432, 433 The tray is not installed. Install the cassette. If the cassette is already inserted, pull it out, and then insert it again. Insufficient Memory.
  • Page 814 Install the toner cartridge. C: Cyan (blue), M: Magenta (red), Y: Yellow, K: Black Image Drum Sensor Error Check Image Drum. Error: 540, 541, 542, 543 The sensor error has occurred in the image dram indicated on the screen. Uninstall the image dram, and then install it again. If the message persists, uninstall the toner cartridge and install it again.
  • Page 815 A paper jam has occurred under the image drum or around the fuser unit. Please remove paper. Error: 381, 382, 383, 348, 389 A paper jam has occurred inside the machine. Open the cover and remove jammed paper. A paper jam has occurred under the image drum or around the fuser unit. Please remove paper.
  • Page 816 Replace the belt unit with a new one. Opening and closing the cover can resume printing for a while. Replace with a new one as soon as possible for maintaining the print quality. The Fuser Unit is not installed correctly. Reset Fuser Unit. Error: 348 The fuser unit is not properly installed.
  • Page 817 If the same error occurs, contact your dealer. Inspection is required. Turn the machine off, and then back on. If the same error occurs, contact your dealer. Cancelling ... The cancel button was pressed while copying. The copy job is being cancelled. Wait for a while. Automatic document feeder (ADF) cover is open.

  • Page 818: Communication Error

    To erase the message, press [Close]. Insufficient Memory occurred during Rx. Memory full error has occurred during fax reception. Ensure available Memory. Communication Error An error has occurred during fax transmission or fax reception. Telephone The external phone is in use. File Transmission Error An error such as a malfunction of the server or disconnection of a network cable has occurred while performing Scan To shared folder.
  • Page 819 POP3 Login failed. An attempt to log into the POP3 server ended up an authentication error. Check the network settings. Getting target IP failed. Please Check DHCP settings. The DHCP server cannot be detected. Check the network connection. Please check DNS settings. Cannot connect to the DNS server.
  • Page 820 Please check Network Share Name. The name of the network shared folder is not correct. Check the folder name. Please check data. Program Data Write Error An error has occurred when program was being updated. Please insert USB Memory. Scan To USB Memory or print from USB Memory with USB Memory not inserted was attempted. Insert USB Memory.
  • Page 821 Inspection is required. SIP Error Turn the machine off, and then back on. If the same error occurs, contact your dealer. Please call service. Scanner unit failed to detect printer unit. Turn the machine off, and then back on. If the same error occurs, contact your dealer. HDD Error 0 While initializing this machine, a hard disk which needs formatting was detected.
  • Page 822 Process has been canceled as there is no space on the device. Please free up enough Memory space by reducing usage and try again. Processing data was cancelled due to Memory full. Reduce the usage on the device to ensure available Memory, and then retry. Process has been canceled by a device error.
  • Page 823 Cannot read the file. Files could not be read. Check the device where the files are stored. File loading from USB. Data is being read from USB Memory. Press the Stop button to cancel reading. An error occurred. Scanning is pending. Printing has stopped due to an error.
  • Page 824 Charges for services for problems caused by the use of consumables that are not specified by OKI Data are incurred even in the warranty period or maintenance contract period, or the services are not covered by the maintenance contract.
  • Page 825 Replace the image drum with a new one. C: Cyan (blue), M: Magenta (red), Y: Yellow, K: Black Replace the image drum. Print Quality Not Guaranteed. The image dram indicated on the screen reaches its lifetime. Replace the image drum with a new one. C: Cyan (blue), M: Magenta (red), Y: Yellow, K: Black Receiving data timeout.
  • Page 826 Blank pages were detected on all pages. Please check how the document was set. Scanned pages are all blank. Turn over the document. In order to set paper that cannot be output to the Upper Output Tray, the paper was output from Output Tray.
  • Page 827 balance, please contact the device administr. To cancel the print job, select [Cancel]. The number of print jobs excesses the limit. No more print jobs are authorized. Contact your administrator.
  • Page 829 Basic Operations Names of Components Basic Operations on the Operator Panel Turning the Machine On or Off Loading Paper Setting a Document Setting Output Tray Saving Power Consumption with the Power Save Function Reducing Power Consumption by Automatically Turning the Machine Off Adjusting Volume Simultaneous Operation (Multitasking) Checking the Information of the Machine...

  • Page 830: Names Of Components

    Names of Components The chapter describes the name of each component. Front View Rear View Inside of the machine Front View Name Auto document feeder (ADF) cover Document tray Scanner unit Document glass cover Operator panel Basic Operations on the Operator Panel USB port Multipurpose (MP) tray...

  • Page 831: Rear View

    Name Document glass Name Upper output tray Output tray Paper supporter Front cover Front cover open lever Tray 1 Paper size dial Offline stapler Rear View Name Telephone connector (for connecting an external telephone) LINE connector Output tray cover Rear output tray Duplex unit Power connector Wireless LAN module cover...
  • Page 832 USB interface connector Inside of the machine Name LED head Fuser Toner cartridge / Image drum (C: cyan) Toner cartridge / Image drum (M: magenta) Toner cartridge / Image drum (Y: yellow) Toner cartridge / Image drum (K: black) Open button...
  • Page 833 Basic Operations on the Operator Panel Names and Functions Name and Functions on the Touch Panel How to Customize the Touch Panel Adjusting Brightness Adjusting Angle Entering Characters...

  • Page 834: Names And Functions

    Names and Functions This section describes the names and functions of components on the operator panel. Name Function Touch panel Allows you to select or set an item by pressing a displayed icon. [HOME] Displays the home screen. button [COPY] Displays the copy function screen.
  • Page 835 Note When changing the angle of the operator panel, use care not to let your hands be caught between this machine and the operator panel. Injury may result. Do not press the touch panel hard or poke it with a pointed object. It may damage the touch panel and cause malfunction.

  • Page 836: Home Screen

    Name and Functions on the Touch Panel When this machine turns on, the home screen is displayed on the touch panel. Home Screen Memo The screen image shows the factory default setting. The screen that appears by pressing the (HOME) button can be changed by [Admin Setup] > [Management] > [Default Mode]. Item Description 1 Stationary button area...
  • Page 837 Press to use the fax functions. The following steps and functions are displayed. Change Consumable & Maintain (Toner cartridges, Image drams, Belt units, Fuser units) Maintain and Care for the Unit (Feeder Rollers, LED head, Scanner reader) How to View the Screen of Each Function The following descriptions use the [Basic] tab of the copy function as an example.
  • Page 838 Names and Functions of Screen Items for Copy Descriptions of Screens for Scan Names and Functions of Screen Items for Print Names and Functions of Screen Items for Fax Names and Functions of Screen Items for Internet Fax...
  • Page 839 How to Customize the Touch Panel Setting a Home Icon on the Home Screen Functions That Can be Set to a Home Icon on the Home Screen Setting a Shortcut Button of Each Function You can customize home icons and shortcut buttons on the home screen and the top screen of each function to fit your needs.
  • Page 840 layout preview area. 4 Move Moves the selected button to a specified location. 5 Delete Deletes the function that is registered to the selected button. Press [OK]. Functions That Can be Set to a Home Icon on the Home Screen You can register the following functions.
  • Page 841 Functions whose settings you Display on the touch panel and operation want to change procedures Copy Press [Copy Setup] > [Configure Shortcuts]. Scan To E-mail Press [Scanner Setup] > [E-mail Setup] > [Configure Shortcuts]. Scan To Shared Folder Press [Scanner Setup] > [Shared Folder Setup] > [Configure Shortcuts].

  • Page 842: Adjusting Brightness

    Adjusting Brightness To change the brightness of the touch panel on the operator panel, perform the procedure below. You can adjust the brightness of screen during operation and in the Power Save mode respectively. Press [Device Settings] on the touch panel. Press several times, and press [Admin Setup].
  • Page 843 Adjusting Angle You can change the angle of the operator panel. Hold the both sides of the touch panel and adjust to a desired angle.
  • Page 844 Entering Characters Entering with the Touch Panel Entering with the 10-key Pad Entering with the Touch Panel When you need to enter characters while you are setting an item, the following entry screen is displayed. You can enter uppercase and lowercase alphabets, numbers, and symbols. About the entry screen The number of buttons in the entry screen differs depending on the input.
  • Page 845 When the entry is complete, press [OK] or [Next]. Memo To enter a diacritical mark, press and hold a character button with [...] shown. When a diacritical mark appears, press the character you want to enter. The screen below shows an image when holding down the "a" button. Switching the Entry Mode (Numbers Alphabetic Characters) Press [Alpha] or [Symbol].
  • Page 846 You can enter the numbers labeled on each key. Note It is impossible to enter the alphabet. Please enter the alphabet from the touch panel. Deleting an Entered Character To delete the character to the left of the cursor, press the (CLEAR) button.
  • Page 847 Turning the Machine On or Off About the Power Supply The power supply must meet the following conditions. 110 to 127VAC (Range 99 to 140VAC) 220 to 240VAC (Range 198 to 264VAC) Frequency 50/60 Hz ± 2% Note If the power supply is unstable, use a voltage regulator. The maximum power consumption of the machine is 1400 W.
  • Page 848 Use of an extension cord may result in this machine malfunctioning due to AC voltage drop. Do not turn this machine off or unplug the power cord during printing. If you do not use this machine for an extended period of time due to holidays, trips, or other reasons, unplug the power cord.
  • Page 849 Turning the Machine On Plug the power cord into the power connector. Plug the power cord into the outlet. Check that no documents are set on the document glass or in the ADF, and the ADF cover is closed. Press the power switch for approximately a second. When the machine is turned on, the power switch LED lamp is lit.
  • Page 850 If you select [Do not show next time.], the wireless setting is not performed. The wireless setting screen is not displayed any more. If you select [No], the wireless LAN setting is not performed. The wireless setting screen is displayed every time you turn the machine on. The machine enters standby status, and then the home screen is displayed.

  • Page 851: Turning The Machine Off

    Turning the Machine Off Note Check that the machine is not receiving a fax or other data from a computer before shutting down. Press and hold the power switch for 5 seconds or more to force shut down the machine. Use this method only if a problem occurs.
  • Page 852 This machine does not have functional failures if the power cord is unplugged for an extended period of time (four weeks or more).

  • Page 853: Available Paper Types

    Use digital photo print paper. If you print on paper that is not recommended by Oki Data, check the print quality and the movement of the paper thoroughly in advance to ensure that there are no problems.

  • Page 854: Recommended Paper

    Statement (5.5 x 8.5) 8.5" SQ (8.5 x 8.5) Folio 210 x 330 (210 x 330 mm) 270 x 390 (270 x 390 mm) 273 x 394 (273 x 394 mm) 260 x 368 (260 x 368 mm) 184 x 260 (184 x 260 mm) 195 x 270 (195 x 270 mm)

  • Page 855: Paper Storage

    also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing in the machine. Window envelopes are not suitable. Labels Labels must be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels.
  • Page 856 Legal (13.5 inches) Ultra Heavy2 Legal (14 inches) (189 to 220 g/m Executive Statement 8.5" SQ (8.5 x 8.5 inches) Folio (210 x 330 mm) 8K (270 x 390 mm) 8K (273 x 394 mm) 8K (260 x 368 mm) 16K (184 x 260 mm) 16K (195 x 270 mm) 16K (197 x 273 mm)
  • Page 857 Loading in the MP Tray Available paper size Tray capacity Paper weight 100 sheets Light (if paper weight is 80 g/m (64 to 82 g/m 10 sheets (envelopes) Medium Light (83 to 90 g/m Medium (91 to 105 g/m Heavy Tabloid (106 to 128 g/m Letter...
  • Page 858 Pull the paper cassette out. Set the paper size dial (1) to match the loading paper size. Slide the paper guide to the width of paper to be loaded. Slide the paper stopper to the length of paper to be loaded. When loading the A6 size paper, move the paper stopper (2) forward and remove it once, then install it on the metal part.
  • Page 859 Fan a stack of paper well, and then align the edges of the paper. Load paper with the print side face down. Note Do not load paper above the " " mark on the paper guide. Secure the loaded paper with the paper guide. Check if a size of loaded paper matches the setting of paper size dial.
  • Page 860 If loading a paper that you cannot select the size with a paper size dial options, set the dial to [Other], and then set a paper size on the operator panel. Press [Device Settings] on the touch panel. Press [Paper Setup]. Press the tray in which paper is loaded.
  • Page 861 Open the sub support. Open the paper set cover. Adjust the manual feeding paper guide to the width of paper to be loaded.
  • Page 862 Insert the paper with the print side up until its edge touches the paper feed entrance. Note Do not load paper above the " " mark. Close the paper set cover. Note When a printer is in the power saving mode, press the <POWER SAVE> button to restore from the mode.
  • Page 863 setup screen. Press [Close]. Note Do not load paper in different sizes, types, or weights. When adding paper, remove paper loaded in the MP tray, properly align edges of both bundles of paper, and then load them. Do not insert objects other than paper in the MP tray. Loading Envelopes This section describes how to load envelopes in the MP tray.
  • Page 864 Open the paper set cover. Adjust the manual feeding paper guide to the width of an envelope to be loaded. Load an envelope with the print side up until its edge touches the paper feed entrance. Note Do not load envelopes above the " " mark.
  • Page 865 Com-10, DL, C5 Memo If you are using envelopes with the flap (for gluing) on the long edge (Com-10, DL, C5), load them with the flap folded so that the flap is on the left side when fed. Close the document set cover. Open the rear output tray.
  • Page 867 Setting a Document This chapter describes how to set the document on this machine. About Documents That Can be Set Setting in the ADF Setting on the Document Glass About Documents That Can be Set About Where to Set a Document Set a document in the ADF or on the document glass to copy, scan, or fax the document.
  • Page 868 Cloth, metal sheets, OHP films Stapled, clipped, or taped documents Documents that are pasted each other, or documents with glue Glossy documents Coated documents Observe the following to avoid damaging the document glass. When copying a thick document, do not press on it on the document glass. Place a hard document gently.
  • Page 869 Setting in the ADF Set a document face up in the ADF. If [Direction] is set to [Top Edge on Top], set the document so that its left edge is pulled into the ADF first. If [Direction] is set to [Top Edge on Left], set the document so that its top edge is pulled into the ADF first.
  • Page 870 Memo The machine automatically detects the following document sizes. Series Detectable sizes A3, A4 , A4 , A5 , A5 , A6 , B4, B5 , B5 , Folio Letter Tabloid, Letter , Letter , Legal14, Executive , Statement * If Legal14 is detected in the Letter series, the value between Legal13, Legal13.5, and Legal14 which is specified from [Device Settings] >...
  • Page 871 Note Do not press the document glass forcefully. Close the document glass cover gently. You must change the [Direction] setting to suit the document orientation (portrait or landscape) in advance. About the [Direction] setting Changing the Document Orientation (Direction) Memo The machine automatically detects the following document sizes.
  • Page 872 Note When the document is set on the document glass, the document size is detected after the document glass cover is closed. Be sure to close the document glass cover.
  • Page 873 Setting Output Tray Upper Output Tray/Output Tray Rear Output Tray The machine outputs paper to the Output tray, Upper Output Tray (only for MC873 Series) or Rear output tray. Paper types that can be output to each tray are as follows. Press [Device Settings] on the touch panel.
  • Page 874 Memo Open the paper support so that outputs do not slip down from the output tray. Rear Output Tray Use rear output tray when printing on envelopes, labels, or long paper. Paper is output with the printed side up. Plain paper is also available for this output tray. Open the rear output tray (F) on the rear side of the machine.
  • Page 876 Saving Power Consumption with the Power Save Function The machine has three Power Save modes: Power Save, Sleep, and Deep Sleep. If you do not use the machine for a certain period of time, the machine automatically enters Power Save mode, saving power consumption. Alternatively, you can switch the machine to Power Save mode by pressing the (POWER SAVE) button.
  • Page 877 Using the Operator Panel You can set Power Save mode from the operator panel. Set the length of idle time before entering Power Save mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 878 Press [Power Save Time]. Select transition time. The factory default setting is 1 minute.

  • Page 879: Setting Power Save Mode

    Setting Power Save Mode If you do not use the machine for a certain period of time, the machine automatically enters Power Save mode, saving power consumption. Alternatively, you can press the (POWER SAVE) button to manually switch the machine to Power Save mode.
  • Page 880 Using the Web Page of This Machine from a Computer You can set Power Save mode from the Web page of this machine. Open the Web page of this machine. How to log in to the Web page Checking or Changing the Settings of This Machine from a Computer Log in as the administrator.
  • Page 881 Using Configuration Tool (Windows Only) You can set Power Save mode from Configuration Tool. Set the length of idle time before entering Power Save mode. For details on Configuration Tool, refer to "Using Configuration Tool". Click [Start], and then select [All Programs] > [Okidata] > [Configuration Tool] >...
  • Page 882 Using the Operator Panel You can set Power Save mode from the operator panel. Set the length of idle time before entering Power Save mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...

  • Page 883: Setting Sleep Mode

    Setting Sleep Mode When a set period of time elapses, this machine enters Sleep mode from Power Save mode. In Sleep mode, the status of this machine is almost the same as when this machine is turned off. In Sleep mode, the (POWER SAVE) button flashes.
  • Page 884 Using the Web Page of This Machine from a Computer You can set Sleep mode from the Web page of this machine. Set the length of idle time before entering Sleep mode. Open the Web page of this machine. How to log in to the Web page Checking or Changing the Settings of This Machine from a Computer Log in as the administrator.
  • Page 885 Using Configuration Tool (Windows Only) You can set Sleep mode from Configuration Tool. Set the length of idle time before entering Sleep mode. Click [Start], and then select [All Programs] > [Okidata] > [Configuration Tool] > [Configuration Tool]. Select the machine from [Registered Device Table]. Click the [Device Setting] tab.
  • Page 886 Using the Operator Panel You can set Sleep mode from the operator panel. Set the length of idle time before entering Sleep mode. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...

  • Page 887: Cannot Print

    About Restrictions in Sleep Mode and Deep Sleep Mode This section describes the restrictions when the machine is in Sleep mode or Deep Sleep mode. If the machine displays an error, the machine does not enter Sleep mode or Deep Sleep mode.
  • Page 888 MIB* * References with some supported MIB (the Get command) are possible in Deep Sleep mode. Protocols that have the client function do not operate In Deep Sleep mode, the following protocols that have the client function do not operate. E-mail alert* SNMP Trap WINS*...
  • Page 889 Reducing Power Consumption by Automatically Turning the Machine Off If you do not use the machine for a certain period of time, the machine automatically enters Auto Power Off and turns off. To use the machine again, turn the machine on. About the Auto Power Off Function Setting Items This section describes three setting items that decide the Auto Power Off operation.
  • Page 890 About the Auto Power Off Function Setting Items There are three types of Auto Power Off settings. [Enable]: If you do not use the machine for a certain period of time, the machine automatically turns off. [Auto Config]: The machine does not automatically turn off in the following cases. A LAN cable is connected to the network interface connector.
  • Page 891 Setting Auto Power Off You can register Auto Power Off in the following three ways. Using the Web Page of This Machine from a Computer This section describes how to set Auto Power Off from the Web page. You must enter the administrator password to set this setting.
  • Page 892 Using the Web Page of This Machine from a Computer Setting Auto Power Off Setting the Transition Time You can set Auto Power Off from the Web page of this machine. Setting Auto Power Off Open the Web page of this machine. How to log in to the Web page Checking or Changing the Settings of This Machine from a Computer Log in as the administrator.
  • Page 894 Using Configuration Tool (Windows Only) You can set Auto Power Off from Configuration Tool. Set the length of idle time before entering Auto Power Off. Click [Start], and then select [All Programs] > [Okidata] > [Configuration Tool] > [Configuration Tool]. Select the machine from [Registered Device Table].
  • Page 895 Using the Operator Panel Enabling Auto Power Off Setting the Transition Time Enabling Auto Power Off Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively.

  • Page 897: Adjusting Volume

    Adjusting Volume Adjusting the Key Touch Tone Volume on the Operator Panel Adjusting Copy Buzzer Volume Adjusting Fax Buzzer Volume Adjusting Paper JAM Buzzer Volume This chapter describes how to adjust the volume of the sound that the machine emits such as the key touch tone volume of the operator panel.
  • Page 898 Adjusting Copy Buzzer Volume Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press several times and press [Management].
  • Page 899 Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin" and "aaaaaa" respectively. Press several times and press [Management]. Press [Sound Control].
  • Page 900 Simultaneous Operation (Multitasking) This machine can operate several functions simultaneously. For details, refer to the following table. Note You cannot use the operator panel while the machine reads documents. During the simultaneous operation, each operation performance may be deteriorated. Depending on the machine condition, such as Memory full, simultaneous operation may not be accepted.
  • Page 901 Checking the Information of the Machine You can print and check the configuration or the job logs of this machine. Press [Device Settings] on the touch panel. Press [Reports]. Select the category of a report to print. Select a report to print. If the administrator login screen is displayed,enter administrator name and password.
  • Page 902 Network Prints general information on the network. Information Speed Dial Prints the list of the fax numbers registered for speed dials. List Group List Prints the list of the fax numbers registered in groups. Fax Tx Log Prints the list of the transmission results of the latest 100 fax jobs.

  • Page 903: Using The Offline Stapler

    Using the Offline Stapler Insert paper deeply into the stapler. Paper is automatically stapled. Remove paper.

  • Page 904: Easy Setup

    Easy Setup In [Easy Setup], you can change the settings of date/time, fax, network, e-mail function by using [Device Settings] on the operator panel. Press [Device Settings] on the touch panel. Press [Easy Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...
  • Page 905 Setting wireless LAN. Wireless Automatic WPS-PBC WPS-PBC is executed. Setting (If Setup WPS-PIN WPS-PIN is executed. wireless LAN (WPS) module fitted) Wireless A list of access point Displays a list of wireless Network name found in the LAN access points' names Selection search that are found in a search.
  • Page 906 Receive Setting Sets the protocol to be used for receiving e-mails. Authentication Method Sets the authentication method. SMTP User ID Sets the login ID to the server used for SMTP authentication. You can enter up to 64 characters. SMTP Password Sets the password to the server used for SMTP authentication.
  • Page 908 Profile You can create and edit a profile. Press [Device Settings] on the touch panel. Press [Profile]. Select a number, and then press [Register]. To edit registered profile, press [Edit]. Change the setting, and then press [OK]. Press [Back] until [OK] is displayed at the bottom of the touch panel if necessary. Press [Back] until the home screen is displayed.
  • Page 909 Image Density Sets the density of images. Settings Document Text & Sets the image quality of Type Photo documents. Background Auto Sets the background removal Removal of documents. Resolution 200 dpi Selects a resolution for scanning. Contrast Sets the contrast of documents.
  • Page 910 Width 5 mm Sets an erasing width. (0.2 Available range: 5 to 50 mm inch) (0.2 to 2.0 inches) Center Erase Setting Sets whether to eliminate the shadow lines in the center of the two-spread document. Width 5 mm Sets an erasing width. (0.2 Available range: 5 to 50 mm inch)
  • Page 911 To Print Allowed on an encrypted PDF file. Display Condition: the Permission permission password is set. To Extract Allowed Permission To Edit Allowed Delete Deletes profiles. Sort By Name Sorts profile by alphabetical order. Sort By Number Sorts profile by registered numerical order.
  • Page 913 Configure One Touch Button You can set frequently used destinations stored in the machine such as the address book to the one touch buttons. For each function, up to 40 destinations can be set to the one touch buttons. Press [Device Settings] on the touch panel. Press [Configure One Touch Button].
  • Page 914 JOB MACRO Registering a Frequently-used Setting as a Macro Using a Registered Macro Editing a Macro Title Checking the Macro Content Deleting a Registered Macro You can register macros for frequently used function settings for copying, scanning, faxing, Internet faxing, and printing in the machine and create shortcuts. This "Job Macro" allows you to perform operations more simply and quickly.
  • Page 915 Press [Job Macro] on the touch panel. Memo The Job Macro list screen also appears if [Register to Job Macro] is pressed in the following operation procedure. In this case, proceed to step 4. Function Display on the touch panel and operation procedures Copy [Basic] tab >...
  • Page 916 Entering Characters Press [OK]. A confirmation screen is displayed. Using a Registered Macro You can use a macro by reading out it. Press [Job Macro] on the touch panel. Select a macro to use, and then press [Apply]. If the access control is enabled on the functions you want to use, a message is displayed to inform you that you are not permitted to use them, and the screen returns to the JOB MACRO menu.
  • Page 917 Press [Edit]. Select a macro, and then press [Delete]. A confirmation screen is displayed. Press [Yes].
  • Page 918 Editing Address Book E-mail Address Fax Numbers...
  • Page 919 E-mail Address Registering an E-mail Address from a Computer Registering E-mail Group from a Computer Deleting a Registered Destination from a Computer Deleting a Registered E-mail Group from a Computer Importing and Exporting Destination E-mail Addresses Registering an E-mail Address from the Operator Panel Registering E-mail Group from the Operator Panel Registering E-mail Address from the History Deleting a Registered Destination from the Operator Panel...
  • Page 920 Registering an E-mail Address from a Computer If you use the E-mail Address Manager of Configuration Tool, you can register and edit a destination e-mail address. You can register up to 1000 e-mail addresses in the address book. If you click (Save to device), the changed settings are reflected to the machine.
  • Page 921 Enter the administrator password, and then click [OK]. Click (New(E-mail Address)). Enter an e-mail address, and then click [OK]. Click (Save to device).
  • Page 922 Registering E-mail Group from a Computer If you use the E-mail Address Manager of Configuration Tool, you can register multiple registered e-mail addresses as a group. If you specify a group as a destination, you can send an e-mail to multiple e-mail addresses at a time. You can create up to 32 e-mail address groups.
  • Page 923 Enter the administrator password, and then click [OK]. Click (New(Group)). Register a group, and then click [OK]. Click (Save to device).
  • Page 924 Deleting a Registered Destination from a Computer If you use the E-mail Address Manager of Configuration Tool, you can delete a registered e- mail address. If you click (Save to device), the changed settings are reflected to the machine. About icons used in Configuration Tool List of Icons used in Configuration Tool Click [Start], and then select [All Programs] >...
  • Page 925 Select an E-mail address to delete, and then click (Delete). Memo If you click (Delete and Sort), the selected destination is deleted and the subsequent numbers move up. If you click (Delete all), all the destinations or groups are deleted. Click (Save to device).
  • Page 926 Deleting a Registered E-mail Group from a Computer If you use the E-mail Address Manager of Configuration Tool, you can delete a registered e- mail address from the address book. If you click (Save to device), the changed settings are reflected to the machine. About icons used in Configuration Tool List of Icons used in Configuration Tool Click [Start], and then select [All Programs] >...
  • Page 927 Select a group to delete, and then click (Delete). Memo If you click (Delete all), all the destinations or groups are deleted. Click (Save to device).

  • Page 928: Importing Addresses From A File

    Importing and Exporting Destination E-mail Addresses Exporting Addresses to a File Importing Addresses from a File If you use the E-mail Address Manager of Configuration Tool, you can import and export the e-mail address or group of the address book. The following section describes some functions.
  • Page 929 Click [Start], and then select [All Programs] > [Okidata] > [Configuration Tool] > [Configuration Tool]. Select the machine to which you want to import the addresses from [Registered Device Table]. Select the [User Setting] tab. Click [E-mail Address Manager]. Enter the administrator password, and then click [OK]. The factory default password is "aaaaaa".
  • Page 930 Registering an E-mail Address from the Operator Panel For details on character entry methods, refer to "Entering Characters". Press [Device Settings] on the touch panel. Press [Address Book]. Press [E-mail Address]. Select a number, and then press [Register]. Memo You cannot select any numbers that are specified with the auto delivery function. Press the registration button of [Name].
  • Page 931 Registering E-mail Group from the Operator Panel You can register an e-mail group from [Group No.] in [E-mail Address]. Press [Device Settings] on the touch panel. Press [Address Book]. Press [E-mail Group]. Select a number, and then press [Register]. Memo To edit a registered address, select [Edit].
  • Page 932 Registering E-mail Address from the History You can add an e-mail address to the address book from the transmission history. Note The transmission history displays only sent faxes whose destinations were directly entered. Press [Scan] or the (SCAN) button. Press [Scan To E-mail]. Press [Tx History].
  • Page 933 Deleting a Registered Destination from the Operator Panel Note You cannot select any e-mail addresses that are specified with the auto delivery function. Press [Device Settings] on the touch panel. Press [Address Book]. Press [E-mail Address]. Select a number, and then press [Delete]. Press [Yes] on a confirmation screen.
  • Page 934 Deleting a Registered E-mail Group from the Operator Panel Press [Device Settings] on the touch panel. Press [Address Book]. Press [E-mail Group]. Select a number, and then press [Delete]. Press [Yes] on a confirmation screen.

  • Page 935: Fax Numbers

    Fax Numbers Registering a Fax Number from a Computer Registering a Group Number from a Computer Deleting a Registered Fax Number from a Computer Deleting a Registered Group Dial Number from a Computer Importing and Exporting Speed Dials of Destinations Registering a Fax Number from the Operator Panel Registering a Group Number from the Operator Panel Deleting a Registered Fax Number from the Operator Panel...
  • Page 936 Registering a Fax Number from a Computer If you use the Speed Dial Manager of Configuration Tool, you can register and edit a destination speed dial. You can register up to 1000 destinations to speed dial. If you click (Save to device), the changed settings are reflected to the machine. Note To use the Speed Dial Manager, install the User Setting plug-in.
  • Page 937 Enter the administrator password, and then click [OK]. Click (New(Speed Dial)). Enter a fax number, and then click [OK]. Click (Save to device).
  • Page 938 Registering a Group Number from a Computer If you use the Speed Dial Manager of Configuration Tool, you can register multiple registered speed dials as a group. You can create up to 32 groups, and register the entire groups as speed dial numbers. If you click (Save to device), the changed settings are reflected to the machine.
  • Page 939 Enter the administrator password, and then click [OK]. Click (New(Group)). Register a group, and then click [OK]. Click (Save to device).
  • Page 940 Deleting a Registered Fax Number from a Computer If you use the Speed Dial Manager of Configuration Tool, you can delete registered speed dials. If you click (Save to device), the changed settings are reflected to the machine. About icons used in Configuration Tool List of Icons used in Configuration Tool Click [Start], and then select [All Programs] >...
  • Page 941 Select the destination to delete, and then click (Delete). Memo If you click (Delete and Sort), the selected destination is deleted and the subsequent numbers move up. If you click (Delete all), all the destinations or groups are deleted. Click (Save to device).
  • Page 942 Deleting a Registered Group Dial Number from a Computer If you use the Speed Dial Manager of Configuration Tool, you can delete registered speed dial groups. If you click (Save to device), the changed settings are reflected to the machine. About icons used in Configuration Tool List of Icons used in Configuration Tool Click [Start], and then select [All Programs] >...
  • Page 943 Select the group to delete, and then click (Delete). Memo If you click (Delete all), all the destinations or groups are deleted. Click (Save to device).
  • Page 944 Importing and Exporting Speed Dials of Destinations Exporting Speed Dials to a File Importing Speed Dials to a File If you use the Speed Dial Manager of Configuration Tool, you can import and export the speed dial or group of destinations. The following section describes some functions. If you click (Save to device), the changed settings are reflected to the machine.
  • Page 945 Click [Start], and then select [All Programs] > [Okidata] > [Configuration Tool] > [Configuration Tool]. Select the machine to which you want to import the speed dials from [Registered Device Table]. Select the [User Setting] tab. Click [Speed Dial Manager]. Enter the administrator password, and then click [OK].
  • Page 946 Registering a Fax Number from the Operator Panel You can register up to 1000 destinations to speed dial. You can create up to 32 groups, and register the entire groups as speed dial numbers. Registering a Fax Number One by One For details on character entry methods, refer to "Entering Characters".
  • Page 947 Enter a fax number. You can enter up to 40 digits. Press [OK].
  • Page 948 Registering a Group Number from the Operator Panel For details on character entry methods, refer to "Entering Characters". Memo The numbers that are registered in groups with the [Speed Dial] function synchronize the numbers that are registered in groups with the [Group No] function. Press [Device Settings] on the touch panel.
  • Page 950 Deleting a Registered Fax Number from the Operator Panel Note You cannot delete the speed dial numbers that are used with the reserved transmission or auto delivery. Press [Device Settings] on the touch panel. Press [Phone Book]. Press [Speed Dial]. Select a speed dial number, and then press [Delete].

  • Page 951: Operator Panel

    Deleting a Registered Group Dial Number from the Operator Panel Memo Even if you delete a group, the numbers that are registered as the speed dial numbers are not deleted. Press [Device Settings] on the touch panel. Press [Phone Book]. Press [Group No.].
  • Page 952 Registering Fax Number from the History You can register fax numbers as speed dial numbers from the fax transmission history and the reception history. Press [Fax] or the (FAX) button. Press [Fax]. Press [Redial]. Press [Tx History] or [Rx History]. Press [Register to Speed Dial].
  • Page 953 Configure One Touch Button You can set frequently used destinations stored in the machine such as the address book to the one touch buttons. For each function, up to 40 destinations can be set to the one touch buttons. Press [Device Settings] on the touch panel. Press [Configure One Touch Button].
  • Page 954 List of Objectives Replacing Consumables Solve Problems with the Machine Save Consumables and Costs Enhance Security Improve Efficiency Utilize a Paper Document As Data Moving or Transporting This Machine Checking the Status of This Machine...
  • Page 955 Replacing Consumables For K (black) Toner Cartridge Only For C (cyan), M (magenta), Y (yellow) Toner Cartridge Replacing the Image Drum Replacing the Image Drum and Toner Cartridge at the Same Time Replacing the Belt Unit Replacing the Fuser Unit Replacing the Feed Roller (Tray 1/Tray 2/Tray 3/Tray 4) Replacing the Feed Roller (MP Tray)

  • Page 956: Other Problems

    Solve Problems with the Machine Check an Error with the Machine Solve Problems in Each Function Solve Problems with a Computer Solve Problems with the Print Results Other Problems Check an Error with the Machine You can check a solution to an error when an error message is displayed on the operator panel.
  • Page 957 Problems on the Machine or Paper Troubleshooting...
  • Page 958 Save Consumables and Costs Save Paper Save Money on Electricity Reduce Fax Communication Costs Reduce Printing Costs Save Paper Tips for Saving on Copying The duplex copy function that enables you to copy on both sides of paper, the N-in-1 function that enables you to copy multiple documents on a sheet of paper, and the ID card copy function that enables you to copy both sides of an ID card on one side of paper are available.

  • Page 959: Specifying The Transmission Time

    Reduce Fax Communication Costs Specifying the Transmission Time Use the delayed transmission function. You can specify a night-time period or another time period to send a fax during which communication costs are low. Sending at a Specified Date and Time (Delayed Tx) Using the Internet Line Use the Internet Fax function.
  • Page 960 Enhance Security Secure a Document to Print Convert a Paper Document into an Encrypted PDF File Restrict Machine Users and Available Functions Prevent Wrong Fax Transmission Restrict Computers on Which Remote Scan Can be Used Secure a Document to Print Assign a Password to a Document So That Third Persons Cannot View Use the authentication print function.
  • Page 961 Enabling the Access Control Prevent Wrong Fax Transmission Use the security functions for sending faxes. The functions are useful for preventing wrong fax transmission. Preventing Wrong Fax Transmissions Restrict Computers on Which Remote Scan Can be Used You can restrict computers on which Remote Scan can be used. Registering a Computer That is Connected...

  • Page 962: From A Web Browser

    Improve Efficiency Simplify Setting Operations When Printing from a Computer Register Frequently-used Destinations Set This Machine Remotely Customize the Home Screen for My Own Use Distinguish Output Destinations by a Job Simplify Setting Operations When Printing from a Computer Use the quick specification of printing settings function. You can register settings that you specify when printing from a computer, allowing you to set the time-consuming settings quickly.
  • Page 963 menu hierarchy. How to Customize the Touch Panel Distinguish Output Destinations by a Job You can specify output destinations respectively for copy jobs, printing received fax, printing from the PC, etc. Printouts of a copy job Switching Output Trays Printouts of received fax Switching Output Trays Printouts of PC printing About Screens and Functions of Each Printer Driver...
  • Page 964 Utilize a Paper Document As Data Send or Save a Document As Data Receive a Received Fax As an E-mail Attachment File Save a Received Fax to a Folder in a Computer Send or Save a Document As Data Send a Scanned Document as an E-mail Attachment File Use the Scan to E-mail function.
  • Page 965 Saving Sent and Received Data (Transmission Data Save)
  • Page 966 Moving or Transporting This Machine This section explains how to move or transport your machine. Moving This Machine This section describes cautions for moving this machine. Transporting This Machine This section describes cautions for transporting this machine.
  • Page 967 Checking the Status of This Machine Web Page of This Machine...
  • Page 968 Operating Management/Specifications Changing the Administrator Password Administrator Setup Management Software User Authentication (Access Control) Account Management Moving/Transporting This Machine Specifications...
  • Page 969 Changing the Administrator Password It is recommended to change the administrator password to protect your security. Write the new password down and keep it safe. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK]. The factory default administrator name and password are "admin"...

  • Page 970: Administrator Setup

    Administrator Setup You can change the administrator setup. To change the setting, follow the steps below. The factory default administrator name and password are "admin" and "aaaaaa", respectively. Use them if any administrator names have not been registered yet. Press [Device Settings] on the touch panel. Press several times and press [Admin Setup].
  • Page 971 mode, and other various settings related to the machine management. User Install You can check and change the time zone, time, and other various default settings required for managing this machine.

  • Page 972: Copy Setup

    Copy Setup Item Factory Description default setting Default Color Mode Auto Select Auto / Color / Mono Settings (Grayscale). Scan Size Auto Sets the default scan size. Duplex Copy OFF(Simplex) Sets the default setting of whether to turn duplex copying on or off, and the default binding position.
  • Page 973 Edge Erase Setting Sets whether to erase the shade created in the surrounding of 2-page spread documents by default. Width 2 mm (0.1 Sets an erasing width. inch) Available range: 2 to ±50 mm (0.1 to 2.0 inch) (1 mm increment) Center Setting Sets whether to eliminate the...

  • Page 975: Fax Setup

    Fax Setup Item Factory Description default setting Default Resolution Normal Sets the default image quality. Settings Background Removal Auto Sets the default setting of the background removal. Density Sets the default density to scan. Scan Size Auto Sets the default scan size. Continuous Scan(Glass) Sets whether to use Continuous Scan.
  • Page 976 number only. Bulletin Box Box (NULL) Sets a bulletin box name. You can Name enter up to 16 characters. Sub- (NULL) Sets the sub-address for bulletin Address box. You can enter up to 20 characters. Delete Deletes an Fcode box. Security ID Check Tx Sets whether to use the ID check...
  • Page 977 (3.9 inch) 3.9 inches) ECM Mode Sets whether to use the error correction mode. PreFix (NULL) Sets the dialing prefix. You can enter up to 40 digits. Received Time Stamp Sets whether to print the time stamp on received faxes. Print Check Message Sets whether to report the error content if a transmission error...
  • Page 978 Range: 75, Pulse setting is TONE. 85, 100 mseconds Calling Timer Displays only if Service Bit is ON. mseconds, Range: 1 - 255 seconds PBX Line When connecting to PBX (internal exchange), put it to [ON]. Forwarding Forwarding Setting Sets whether to enable the fax Setting forwarding mode.
  • Page 980 FaxServer Function Item Factory Description default setting Environmental FaxServer Sets whether to use scanning to fax server. Settings Function Prefix (NULL) Sets to prefix code for scanning to fax server. Suffix @faxserver Sets to suffix code for scanning to fax server. Text Sets whether to add body text.

  • Page 981: Internet Fax Setup

    Internet Fax Setup Item Factory default Description setting Default Scan Size Auto Sets the default scan size. Settings Density Sets the default density. Resolution Normal Sets the default resolution. Background Auto Sets the default background removal. Removal Continuous Sets whether to use Continuous Scan mode Scan by default.
  • Page 982 Scanner Setup Item Factory Description default setting Default Color Mode Auto (Color Sets the default scanning color. Settings / Mono) Scan Size Auto Sets the default scan size. Auto Scan Size Default A4 or Sets the standard size for automatic Size Letter detection of document size.
  • Page 983 32 characters. Permissions (NULL) Sets the default password to control Password printing or editing on an encrypted PDF file. A permission password cannot be the same as a document open password. You can enter up to 32 characters. Display Default Disable Sets whether the registered password is Password...
  • Page 984 Edit Body (NULL) Registers or edits e-mail body. You can enter up to 256 characters. From / Reply From (NULL) Sets the e-mail address that is displayed in the [From] field. You can enter up to 80 characters. E-mail Sender (NULL) Sets the sender name that is displayed in the [From] field.
  • Page 985 WSD Scan Enable Specifies whether to use WSD Scan. Scan Binding Long Edge Sets the default binding position. Setup Bind PC Scan Mode Simple Selects the default PC scan mode. Scan Mode Scanner Scanner Calibration Execute Executes scanner calibration. Adjust Auto Color Judge Level Sets the criteria of document color.
  • Page 987 Print From USB Memory Setup Item Factory default Description setting Default Color / Color Select Color / Mono (Grayscale). Settings Mono Paper Tray 1 Specify a paper tray to use. Feed Copies Sets the number of copies. Duplex Turns the duplex printing function on or off. [OFF]: simplex printing [Long Edge Bind]: duplex printing for long-edge binding...

  • Page 988: Print Setup

    Print Setup Print Menu Color Menu System Configuration Menu PCL Setup PS Setup XPS Setup IBM PPR Setup EPSON FX Setup Encrypted Secure Print Setup Print Menu Item Factory Description default setting Print Copies 1 Set(s) Sets the number of copies. For local printing, this Setup setting is invalid except for demo data.
  • Page 989 size not specified with the paper edit size command from a computer. Width / Length 210 mm Sets the width of a custom paper size. (8.3 inch) Available range: 64 to 297 mm (2.5 to 11.7 inches) 216 mm (8.5 inch) 297 mm Sets the length of a custom paper size.

  • Page 990: Color Menu

    Yellow in print density and frequency. Change the setting if the background is dark. Magenta 0 Cyan Moisture Control Sets whether to enable the condensation control. Narrow Paper Speed Mode1 Sets the printing speed of narrow paper. Warmup Control Sets how warmup is performed. Print Tray 1 X Adjust 0 mm...

  • Page 991: System Configuration Menu

    + : Adjusted to be darker. Cyan Mid- - : Adjusted to be lighter. Tone Cyan Dark Magenta Magenta Tuning Highlight Magenta Mid-Tone Magenta Dark Yellow Yellow Tuning Highlight Yellow Mid-Tone Yellow Dark Black Black Tuning Highlight Black Mid- Tone Black Dark 0 Cyan Density Adjust the total density of each color within a range of -3...

  • Page 992: Pcl Setup

    Error Sets whether to print error details if PostScript errors occur. Report PCL Setup Item Factory Description default setting Font Source Resident Selects the location of the font to use. Font No. Selects the font number to use. Available range: I0 to I90 if [Resident] is set/C1 to C4 if [Resident 2] is set.
  • Page 993 Protocol Network. USB PS- Specifies PS communication protocol mode of data from Protocol USB. PDF Paper Size Current Tray Size Set the paper size when printing with PDF Direct Print. PDF Scaling Sets reduction rate for PDF when [PDF Paper Size] is set to Size [Scaling Size].
  • Page 994 is to be made. Fit To Disable or Sets the printing mode that can fit paper to the printable area Letter Enable equivalent to 11 inches (66 lines). Text Same Sets the height of a character. Height SAME: The height stays the same regardless of CPI. DIFF: The height varies according to CPI.
  • Page 995 setting Verify Disable Set whether to verify a job before printing. If enabled, the machine verifies that the job is not altered before starting option printing. The security is enhanced, however it will take longer to start printing. Erase Zero out Set how to delete a job.

  • Page 997: Network Menu

    Network Menu Item Factory default Description setting Network Network TCP/IP Enable Sets whether to Setup Setting enable TCP/IP. NetBIOS over TCP Enable Sets whether to enable NetBIOS over TCP/IP. Display condition: TCP/IP protocol is enabled. IP Address Set Auto Sets the method of assigning an IP address.
  • Page 998 Display condition: TCP/IP protocol is enabled. Proxy Disable Sets whether to use proxy. Proxy Server (NULL) Sets the name or IP address of the proxy server. You can enter up to 15 characters. Proxy Server Port No. 8080 Sets the port number of the proxy server.
  • Page 999 it is connected to a small LAN that consists of two or three computers. [Small]: This setting covers a small LAN that consists of two or three computers to a large LAN, but the machine may not operate efficiently if it is connected to a HUB with the spanning tree function.
  • Page 1000 displayed if wireless communications are enabled. Factory Defaults The settings of the network, mail server, LDAP server, and secure protocol server are returned to the default settings. Mail SMTP Server (NULL) Sets the IP address Server or server name for Setup the SMTP server.
  • Page 1001 e-mail attachment files. POP Password (NULL) Sets a login password to the server used for POP certification or for printing received e- mail attachment files. LDAP Server Setting LDAP Server (NULL) Sets the IP address Server or server name for Setting the LDAP server.
  • Page 1002 authentication method is not set to [Anonymous]. Password (NULL) Sets a password for LDAP server authentication. You can enter up to 32 characters. Display condition: the LDAP authentication method is not set to [Anonymous]. Encryption None Sets the encryption of communication to the LDAP server.
  • Page 1003 1002...
  • Page 1004 Configure Home Screen Factory default setting Description Copy Register frequently-used functions on the Home Screen. Scan Print Fax/Internet Fax Troubleshoot 1003...
  • Page 1005 Management Item Factory Description default setting Default Mode Home Sets the default mode screen of this machine. Operation Operation Timeout Sets time for automatic reset of screen to Clear begin. Available range: 1 to 10 minutes Clear After Job Sets whether to reset after job is completed. Sound Key Touch Tone Middle...
  • Page 1006 Address Information Sets time until a lock is released by the Lock Time Out minute(s) machine when an address book, telephone book, or profile is kept locked by the utilities. Available range: 1 to 60 minutes USB Memory Enable If [Disable] is set, the Scan To USB Memory Interface and the print from USB Memory functions cannot be used.
  • Page 1007 information and a file system mismatch as mentioned above. Erase HDD Execute This function erases all data on the hard disk. Initial Lock Enable Sets whether to give permission to change settings associated with the Memory initialization. Encryption Job Limitation Disable If [Encrypted Job only] is selected, all Setup...
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  • Page 1009 User Install Item Factory Description default setting Time Zone 00:00 Sets the time GMT zone. Available range: -12:00 to +13:00 (15 minutes / increment) Daylight Saving Sets whether to enable the Daylight Saving mode. Time Setup Auto Setup SNTP Server Sets the SNTP (Primary) server to use...
  • Page 1010 Fax Ready Mode Tel / Fax Ready Mode Ans / Fax Ready Mode Tel Ready Mode (Distinctive Ring Detection) DRD Type Type 1 Set Distinctive Ring Detection. Type 1 Type 2 Type 3 Type 4 Dial Tone Detection* Sets whether to detect a dial tone.
  • Page 1011 from the registered list. TTI 1 TTI 2 TTI 3 TTI Number (NULL) Register the fax number of this machine. TTI Calendar Type dd/mm/yyyy or Sets the mm/dd/yyyy calendar date format of sender's information. Super G3 Sets whether to use Super G3 (ultra high- speed communication...
  • Page 1012 Management Software Using Configuration Tool Web Page of This Machine 1011...
  • Page 1013 User Authentication (Access Control) This section describes the user authentication and access control functions. The user authentication and access control functions allow you to limit the functions available to each user. If access control is enabled, the user authentication is required before using this machine.
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  • Page 1015 Enabling the Access Control Before enabling access control of the machine, you need to register user information on the web page of the machine. Access Control Press [Device Settings] on the touch panel. Press several times and press [Admin Setup]. Enter the administrator name and password and press [OK].
  • Page 1016 About Operation If the Access Control is Enabled Log into This Machine (For General Users) Log into This Machine (For the Administrator) Log Out from This Machine If your user information is not registered, press [Guest] to log in. Log into This Machine (For General Users) Enter the user name, and then press [OK].
  • Page 1017 1016...
  • Page 1018 Printing in the Windows Environment Note You cannot use the XPS printer driver for this function. Memo The following procedure uses Notepad and PCL driver as an example. Select [Print] from the [File] menu. Select the necessary printer driver in [Select Printer], and then click [Preferences].
  • Page 1019 1018...
  • Page 1020 Printing in the Mac OS X Environment Memo The following procedure uses TextEdit as an example. The descriptions may vary depending on your application. Select [Print] from the [File] menu. Select the printer driver of this machine. Select [User Authentication] from the panel menu. Select the [Use User Authentication] check box.
  • Page 1021 Faxing in the Windows Environment Memo The following procedure uses Notepad as an example. The description may vary depending on your application. Select [Print] from the [File] menu. Select the fax driver of this machine in [Select Printer], and then click [Preferences].
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  • Page 1023: Account Management

    Account Management Note If you use Print Job Accounting, this function cannot be used together. When the access control is enabled, you can control amount of print jobs for each user or common account (an account shared by the users) using the web page of the machine. Once user information is registered, an account is automatically assigned to each user.
  • Page 1024 Enabling Account Management Open the Web page of the machine. Open the Web Page of This Machine Log in as the administrator. Log In as the Administrator Click [Account Management]. Click [Basic Settings]. Enable the access control in [STEP1.Set access limits], and then click [Submit].
  • Page 1025 Enable [Quota Management] in [STEP2. Quota Management Settings], and then click [Submit]. Memo The quota management means managing amount of usage. Set each item following the on-screen instructions, and then click [Submit]. Limited Usage Mode: Set an action when your points are insufficient. Display Time of The "Insufficient Balance"...
  • Page 1026 Setting a Number of Points to Each Account Set a number of points to each account. Open the Web page of the machine. Log in as the administrator. Click [Account Management]. Click [Summary Account Settings]. Click [Individual Account Settings]. Click a user whom you set a number of points. Enter assigned amount, balance, and set operation when balance is insufficient.
  • Page 1027 Click [Submit]. 1026...
  • Page 1028 Creating a Shared Account Create a shared account which can be used by the users. Open the Web page of the machine. Log in as the administrator. Click [Account Management]. Click [Summary Account Settings]. Click [Creating/setting/deleting shared account]. Click [+]. Enter [Shared Account Name], [Assigned Amount], and [Balance], and then set [Operation When Balance is Insufficient].
  • Page 1029 For the role, see Access Control. Access Control Click [Submit]. 1028...
  • Page 1030 Setting Paper Points/Toner Points Set numbers of points for paper size and Color/Mono (Grayscale). For example, you can set so that bigger size paper needs more points or color printing needs more points than grayscale printing. Points are charged on a page-by-page basis, so when you print two pages, you need twice as much as the set rate.
  • Page 1031 To restore the factory default settings, click [Reset]. Click [Submit]. 1030...
  • Page 1032 Printing When Account Management is Enabled For copying, printing from USB Memory, Secure Print, Encrypted Secure Print, ID Secure Print,follow the procedure below. Log into the machine. If several accounts are available, select an account to use. Memo To switch accounts, log out from the current account, and then log into another account. Perform required operation.
  • Page 1033 Precautions when Operating If the Account Management is enabled and the remaining points run out, printing stops and the job will automatically be deleted after a certain period of time (The factory default setting is 40 seconds.) elapses. If jobs are not executed, ask your administrator for checking your balance in [Summary Account Settings].
  • Page 1034 Moving/Transporting This Machine Moving This Machine Transporting This Machine 1033...
  • Page 1035 Moving This Machine Injury may result. Lift this machine by 3 persons, because it weighs approximately 64 kg. Turn the machine off. Turning the Machine On or Off Unplug all the cables. Power cord LAN or USB cable Telephone cable Remove any paper from the paper trays.

  • Page 1036: Turn The Machine Off

    Transporting This Machine Injury may result. Lift this machine by 3 persons, because it weighs approximately 64 kg. Burns may result. Do not touch the fuser, because it is very hot. Note Use extra care when handling the image drum (the green cylinder), because it is fragile. Do not expose the image drum to direct sunlight or strong light (approximately 1,500 lux or more).
  • Page 1037 Attach the packing material to the machine. Note Use the packing box and packing material attached to this machine when purchased. Lift up the machine, and put it in the packing box. 1036...

  • Page 1038: Specifications

    Specifications General Specifications Copier Specifications Fax Specifications PC Fax Specifications Internet Fax Specifications Scanner Specifications Scan to E-mail Specifications Scan to Shared Folder Specifications Scan to USB Memory Specifications Scan to Computer Specifications Printing Specifications Printing from USB Memory Specifications Network Specifications Wireless LAN Specifications (Option) 1037...

  • Page 1039: General Specifications

    General Specifications MFP Model Model Number MC853/MC873/ES8453 MFP/ES8473 MFP N35200A, N35200B Item MC853/MC873/ES8453/ES8473 PPC464FP 800 MHz Memory Resident DDR2 32 bit 1.28 GB 64 MB 2.5"SATA 250 GB Weight 62 kg (including consumables) Dimensions 563 (W) x 600 (D) x 700 (H) Power supply N35200A: 110 - 127 VAC 50/60 Hz ±2%...

  • Page 1040: Copier Specifications

    Copier Specifications Item MC853/ES8453 MC873/ES8473 Document A3, A4 , A4 , A5 , A5 , A6 , B4, B5 , B5 , Tabloid, Letter , size Letter , Legal 13/13.5/14, Executive , Statement , Statement Folio, 8.5 SQ Document A3, A4 , A4...

  • Page 1041: Fax Specifications

    Fax Specifications Item MC853/MC873/ES8453/ES8473 Compatibility ITU-T G3/Super G3 Compression method MH, MR, MMR, JBIG Modem speed Up to 33.6 Kbps Lines PSTN, PBX Line interface RJ11 x 2 (Line/TEL) Document A3, A4 , A4 , A5 , B4, B5 , Tabloid, Letter , Letter...

  • Page 1042: Pc Fax Specifications

    PC Fax Specifications Item MC853/MC873/ES8453/ES8473 Interface USB 2.0 (Hi-Speed), Ethernet 10BASE-T/100BASE-TX/1000BASE-T IEEE802.11 b/g/n/a Wireless LAN (Option) Supported Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008 R2, Windows Server 2008, Windows Server 2003...

  • Page 1043: Internet Fax Specifications

    Internet Fax Specifications Item MC853/MC873/ES8453/ES8473 Communication protocol SMTP, POP3, MIME File format TIFF TIFF 1042...

  • Page 1044: Scanner Specifications

    Scanner Specifications Item MC853/MC873/ES8453/ES8473 Scanner type Document Glass with ADF function Image sensor Color CIS Light source Document 60 - 120 g/m (16 - 32 lb) thickness Document 20 mm glass ADF document capacity 100 sheets (80 g/m Scanning area 105 x 148 - 297 x 431.8 mm (4.13 x 5.8 -...
  • Page 1045 Scan to E-mail Specifications Item MC853/MC873/ES8453/ES8473 Communication SMTP, POP3, MIME protocol File format PDF (supported encryption/High compressed), M/S-TIFF (RAW/G3/G4 compressed), JPEG (JFIF) (color/grayscale only), XPS Mail server SMTP-AUTH, POP3 authentication 1044...
  • Page 1046 Scan to Shared Folder Specifications Item MC853/MC873/ES8453/ES8473 Communication FTP, HTTP, CIFS protocol File format PDF (supported encryption/High compressed), M/S-TIFF (RAW/G3/G4 compressed), JPEG (JFIF) (color/grayscale only), XPS 1045...

  • Page 1047: Scan To Usb Memory Specifications

    Scan to USB Memory Specifications Item MC853/MC873/ES8453/ES8473 Connectivity USB2.0 Host IF interface Storage device USB Memory (Up to 32 GB) Not all USB Memory products are guaranteed to work. Supported file FAT12, FAT (FAT16), FAT32 system File format PDF (encryption/High compressed), M-TIFF (RAW/G3/G4 compressed), JPEG...
  • Page 1048 Scan to Computer Specifications Item MC853/MC873/ES8453/ES8473 Communication Windows TWAIN, WIA, WSD protocol Mac OS X ICA File format TWAIN, WIA, ICA: PDF, TIFF, JPEG, BMP, PCX, GIF, TGA, PNG, WSD: JPEG, PNG, TIFF, BMP 1047...

  • Page 1049: Printing Specifications

    Printing Specifications Item MC853/ES8453 MC873/ES8473 Printing method Dry electrophotographic recording method with LED (Light-emitting diode) Emulation T PostScript 3, PCL5C, PCL6 (XL), EPSON FX, IBM ProPrinter, XPS, PDF (v1.7 or earlier) Resident fonts PCL: 87 european fonts PS: 80 european fonts...
  • Page 1050 17.0 inches (L)) Media type Plain paper (64 g/m - 256 g/m ), Envelopes, Label Feeding method Automatic feeding from Tray 1, MP tray and Additional tray unit (optional), Manual feeding from MP tray Paper loading Tray 1 capacity 300 sheets (less than 80 g/m ), total thickness 30 mm or lower.
  • Page 1051 1050...
  • Page 1052 Printing from USB Memory Specifications Item MC853/MC873/ES8453/ES8473 Interface USB 2.0 (High Speed) Host IF Storage device USB Memory (Up to 32 GB) Not all USB Memory products are guaranteed to work. Supported file FAT12, FAT (FAT16), FAT32 system File format PDF (v1.7, Does not support encrypted PDF), JPEG, TIFF (TIFF 6.0 Baseline),...

  • Page 1053: Network Specifications

    Network Specifications Item MC853/MC873/ES8453/ES8473 Interface Ethernet 10BASE-T/100BASE-TX/1000BASE-T, IEEE802.11 a/b/g/n Wireless LAN Protocol TCP/IPv4, TCP/IPv6, NetBIOS over TCP, LPR, Port9100, IPP, FTP, HTTP, TELNET, SMTP, POP3, SNMPv1/v3, DHCP, DHCPv6, DNS, DDNS, UPnP, WINS, SLP, Bonjour, SNTP, LLTD, Web Services Discovery (WSD), SSL/TLS, IPSec, CIFS, SMB (Version 1.0),...
  • Page 1054 Wireless LAN Specifications (Option) Item Wireless LAN standard IEEE802.11a/b/g/n conformity (2.4 GHz / 5 GHz) Transfer rate IEEE802.11n: Max 150 Mbps IEEE802.11g: Max 54 Mbps IEEE802.11b: Max 11 Mbps IEEE802.11a: Max 54 Mbps Antenna system Built-in Antenna1T1R Security Disable, WPA2-PSK, WPA2-EAP Regulatory wireless LAN statements - FCC Statement - IC Statement...
  • Page 1055 brouillage est susceptible d'en compromettre le fonctionnement. This Class [B] digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe [B] est conforme à la norme NMB-003 du Canada. Caution (FCC/IC): 5.15-5.25 GHz band is restricted to indoor operations only. La bande 5150-5250 MHz est restreints à...
  • Page 1056 Network AirPrint Google Cloud Print Network-Topics Software Network Settings Network Problems 1055...
  • Page 1057 AirPrint Using AirPrint (Print/Scan/FaxOut Service) allows you to print, scan, and send a fax from a Mac without installing drivers. Also, you can print from an iPhone, iPad and iPod touch with using AirPrint (Print). An overview of AirPrint is provided, and the basic settings are described here.
  • Page 1058 About AirPrint (Print/Scan/FaxOut Service) AirPrint (Print/Scan/FaxOut Service) is a function that enables you to easily print, scan, and send a fax from a Mac. Also, you can print from an iPhone, iPad and iPod touch with using AirPrint (Print). The mobile device or Mac automatically detects this machine. With AirPrint (Print), you can easily print a photo, e-mail, Web page or other displays on the screen just by tapping the screen a few times.
  • Page 1059 Setting AirPrint (Print/Scan/FaxOut Service) Connect this machine to the same network as a mobile device. This machine supports infrastructure mode. Note This machine does not support ad-hoc mode. This machine is connected to a mobile device via wireless access points. This machine is connected to the access points with a wired or wireless LAN.
  • Page 1060 Select [System Preferences] from the Apple menu. Click [Printers & Scanners]. Click [+], and then click [Add Printer or Scanner]. Select [OKI-MC873-******] and then click [Add]. Check that the machine is displayed in [Printers], and [OKI MC873- AirPrint] is displayed in [Kind]. 1059...
  • Page 1061 Close [Printers & Scanners]. 1060...
  • Page 1062 Printing with AirPrint (Print) Printing from an iOS Device Printing from a Computer (Mac OS X) Before using AirPrint with Mac OS X, register this machine on the computer. Registering the Machine in a Computer (Mac OS X) Printing from an iOS Device Open a file.
  • Page 1063 Tap [Print]. Printing from a Computer (Mac OS X) Open a file. Select [Print] from the [File] menu. Select [OKI-MC873] from [Printer]. Set options. Click [Print]. 1062...
  • Page 1064 Scanning with AirPrint (Scan) Selecting a Remote Scan Mode Simple Scan Mode Manual Scan Mode Secure Scan Mode Before using AirPrint with Mac OS X, register this machine on the computer. Registering the Machine in a Computer (Mac OS X) Selecting a Remote Scan Mode There are three Remote Scan modes: Simple Scan, Manual Scan, and Secure Scan.
  • Page 1065 Start a scan program on the computer. Click a scan button in the scan program. Manual Scan Mode Press the (SCAN) button. Set a document in the ADF or on the document glass. Press [Remote Scan AirPrint]. Start a scan program on the computer. Click a scan button in the scan program.

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