Join A Scheduled Meeting From The Home Screen; Microsoft Office Communications Server And Lync Contacts; Contact Presence States On The Local Interface - Polycom realpresence group series User Manual

meeting from the Calendar screen. If the home screen does not display calendar information, the system is
not registered with the Microsoft Exchange Server. If no meetings are scheduled, a "No Meetings Today"
message is displayed.

Join a Scheduled Meeting from the Home Screen

To join a scheduled meeting from the Home screen:
1 In Microsoft Outlook, select the Add-Ins tab and click Schedule Polycom Conference.
2 In the calendar header, add email addresses in the To text box and enter a meeting Subject.
3 In the calendar message, under Meeting Details, enter the meeting Video Number to replace the
current number in the message.
4 To send the meeting invitation, click Send.
5 With your remote, select a meeting on the Home screen.
6 Select Join to call into the meeting. If Join is not displayed, you must obtain the Polycom
Conferencing Add-In for Microsoft Outlook.
Note: Additional information
For information about obtaining the Polycom Conferencing Add-In for Microsoft Outlook, refer to
Polycom Solution
Microsoft Office Communications Server and Lync
Contacts
Depending on how your system is configured, you might be able to search a directory, view a list of Microsoft
Office Communications Server (OCS) or Microsoft Lync contacts, see if the contacts are online, and call
them without knowing or remembering their addresses. RealPresence series supports Microsoft OCS 2007
R2 and Microsoft Lync Server 2010 and 2013.
Office Communicator and Microsoft Lync contacts appear on the RealPresence Group system and on the
Contacts screen.
User Tip: Office Communicator and distribution list groups
Polycom RealPresence Group systems do not support Office Communicator or Microsoft Lync
distribution list groups, which are created on the Microsoft Exchange Server and are typically used for
sending email to a group of people.

Contact Presence States on the Local Interface

If your system is automatically provisioned and registered to a global directory server, your directory might
include default LDAP group members and up to 200 global contacts stored by the presence service.
Polycom RealPresence Group systems, OCS, or Microsoft Lync users in an integrated environment use the
following presence icons to indicate presence states.
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