Toshiba Stratagy 4 Installation And Maintenance Manual page 151

STRATAGY 4/6/24
INSTALLATION AND MAINTENANCE MANUAL
SEPTEMBER 1994
5 USING THE NOTIFY MENU
The Notify Menu enables you to program Stratagy to
automatically call a user to notify him of messages.
There are ten Notify records available for each User ID.
Each record represents one method of notifying the user
of new messages.
There four types of notification (normal, relay, pickup,
and special) are based on the action that activates the
notification. Notification methods are programmed using
tokens and include message waiting lights, beepers or
pagers, other telephones (inside extensions or outside
numbers), and office paging systems.
Through the use of templates (predefined notification
instructions), fields may be defined and then assigned to
one or more mailboxes that require the same type of
notification (for example, message waiting lights).
Stratagy accommodates variable information, such as
the User's extension number when lighting a message
light, to streamline notification set up.
Notification can occur based on the following:
H Days of the week (e.g., Monday through Friday)
n Hours of the day (e.g., between 8 a.m. and 5 p.m.)
n Time interval between notifications (e.g., every
30 minutes)
n Number of times to repeat notification process (e.g., 2
times)
5.1 ACCESSING AND EXITING THE NOTIFY
MENU
5.1 .I ACCESSING THE NOTIFY MENU
Access the Notify Menu through the Users Menu. While
viewing a specific User ID mailbox record, select Notify
by entering:
Alt+N
5.1.2 EXITING THE NOTIFY MENU
When you have finished defining the Notify records,
press
Esc
to return to the Users Menu.
IMPORTANT NOTE:
If you want to save your modifications to the
current Notify record, be sure to press
Al t
+ S to save before pressing
Est.
5.2 THE NOTIFY MENU
The Notify Menu (Figure 4-4) consists of four parts:
Menu Bar: access and viewing options (select).
Mailbox Identification: overlay of information about this
User ID mailbox from the Users Menu (display).
Notify Record Summary: ten one-line descriptions of
i
existing notifications (display).
Notify Record Options: Notify fields for the record
highlighted in the Notify Record Summary (modify).
For a description of the Notify Menu, including the
definition of each field, see Table 4-3. In addition, when
using the menu, press
Fl
to display detailed help for the
current field.
5.3 TEMPLATES
Templates are general notification actions which may be
used for any number of Notify records for any number of
User ID mailboxes. By having User IDS share templates,
you can make changes to all notification records for
those User IDS by simply changing one template.
IMPORTANT NOTE:
Modifying the template changes the template
for all User IDS using the template.
You can create a template when you:
n Create a new Notify record
n Modify a Notify record that is based on an existing
template
You can modify a template when you:
H Modify a Notify record that is based on an existing
template
For details, see "Defining a Notify Record" below.
5.4 DEFINING A NOTIFY RECORD
Defining a Notify record involves one of the following:
H Creating a Notify record without using a template
n Creating a Notify record using a template
n Modifying an existing Notify record
5.4.1 CREATING A NOTIFY RECORD WITHOUT
USING A TEMPLATE
1.
In the Notify Record Summary area, use
PgDn
and
PgUp
to highlight the first available
<Disabled> description line.
2.
Press the
spacebar
to toggle the Notify Record
Options Enable field to YES.
3. Define the Notify Record Options fields. Use
Enter
or the arrow keys (7' .L ) to move
between fields.
,
NOTE:
To display detailed help for the current field,
press
F 1.
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