Panasonic DP-8020E Service Manual page 348

Perform the following steps if the Optional Hard Disk Drive Unit (DA-HD18), is also installed.
<Change from 200 to 1,000 Station Address Book>
An additional 800 Stations, 1,000 in total is available when the optional Hard Disk Drive (DA-HD18) is
installed. When installing the HDD unit, the machine automatically changes the address book configuration
from 200 to 1,000 Stations and the addresses that have been already registered will be copied into the HDD
automatically.
Note:
1) As a precaution, before installing the HDD unit, it is recommended to printout the Address Book
information, copy the data using the Network Address Book Editor in the Panasonic-DMS software or
RDS as backup.
2) The address book data in the machine is initialized (erased) when the HDD is removed (except for the
200 addresses that were registered on F-ROM of the SC Board prior to HDD installation, they will be
preserved).
3) When the HDD is removed, the registered address book data remains in the HDD. When reinstalling
the HDD again, the registered address book data is still usable in the machine. However, the address
book data will be initialized (erased) if the proper shut-down (Step sequence of turning OFF the Power
Switch) procedure was not followed.
<Using Network Address Book Editor to Transfer the Address Book Data>
The registered data in the 200 Station Address Book can be easily copied and transferred (copy and paste)
to the 1,000 Station Address Book by using the Network Address Book Editor (NAE).
Note:
The size and configuration of the transferred data, varies according to the 200 or 1,000 Fax Address
Book.
When installing the Panasonic-DMS, 2 Address Book Editor modules are installed for the DP-8020/1820.
1) The "DP-8020/1820" is used for the standard 200 Fax Address Book.
2) The "DP-8020/1820 (Fax1000)" is used for the 1,000 Fax Address Book.
a) An appropriate Address Book Editor module is automatically selected depending on which style of
Fax Address Book is activated on the DP-8020/1820.
b) Retrieve the 200 Station, Fax Address Book data from the unit as follows:
1. Click on START\Programs\Panasonic\Panasonic Document Management
System\Network MFP Utilities.
2. Click on Network Device Locator.
3. In the Network Device Locator window, select your desired device.
4. In the menu bar, click on Tools and in the drop down menu on Address Book Editor.
5. The Network Address Book Editor "DP-8020/1820" window appears, under the Address Book
Editor directory, click on Fax Address Book.
6. When the 200 Station Fax Address Book file is displayed, save the data file by clicking on
File\Save As... and type the file name of your choice (i.e. 200 Station).
7. Then click the OK button.
c) Change the Address Book of the unit from 200 to 1,000 Stations, using the Service Mode described
above.
d) Retrieve the 1,000 Fax Address Book (empty) data again from the unit using the same method as
above. When the Address Book Editor appears this time, it will show "DP-8020/1820 (Fax1000)".
Save the data file as above, except change to another name (i.e. 1,000 Station).
e) Open the 200 Fax data file of step b) and the 1,000 Fax data file of step d). Copy the 200 Fax data
and paste it into the 1,000 Fax data file, add additional desired names to the file, then save it again.
(Refer to Help.)
f) Transfer the edited 1,000 Fax data file to the unit, by clicking on Transfer and Write in the menu bar.
Close the Network Address Book Editor application after the transfer is successfully completed.
Ver. 1.0
348
DP-8020E/8020P/8016P
SEP 2006