Panasonic DP-4530 Operating Instructions Manual
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Panasonic DP-4530 Operating Instructions Manual

Digital colour imaging systems
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See also: Service Handbook , Service Manual

Operating Instructions

(For Facsimile and Internet Fax)
Digital Colour Imaging Systems
DP-C405 / C305 / C265
Model No.
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
English
(Illustration shows optional accessories that may not be installed on your machine.)

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Summary of Contents for Panasonic DP-4530

  • Page 1: Operating Instructions

    Operating Instructions (For Facsimile and Internet Fax) Digital Colour Imaging Systems DP-C405 / C305 / C265 Model No. Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)
  • Page 2 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer. Accessories Operating Instructions CD Copy Function Describes how to make a Colour Copy with creative features.
  • Page 3 Conventions Icons The following icons are used in this manual. Icon Indicates important information that must be read in detail. Indicates reference information. Notation The following notation is used in this manual. Notation For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as “xxx”.

  • Page 4: Table Of Contents

    Table of Contents Chapter 1 Getting To Know Your Machine Menu Map... 10 Chapter 2 Basic Fax Transmission Fax Transmission Procedure... 14 Entering a Destination ... 16 Manual Dialling... 16 Using the Address Book... 18 Searching for a Destination... “Search” 20 Redialling ...
  • Page 5 Storing Documents to be Polled ... “Polled” 62 Using a Mailbox (Confidential Communication)... “Mail Box” 64 What is Confidential Communication?... 64 Confidential Transmission ... 65 Confidential Polling... 66 Storing Documents for Confidential Polling ... 67 Printing a Received Confidential Document ... 68 Deleting a Confidential Document ...
  • Page 6 What Internet Fax Can Do... 100 Sending Email ... 100 Receiving Email ... 101 Inbound Routing... 101 Relay Transmission... 102 Message Delivery Notice (MDN) ... 103 Direct Internet Fax Transmission (Using Direct SMTP) ... 104 Tips for Internet Fax ... 106 Preparing to Use Internet Fax ...
  • Page 7 Function Parameters for Relay Stations... 150 Settings for Initial Sending Station... 151 Adding End Receiving Stations for Relayed Transmission ... 152 Relayed Transmission from Internet Fax... “Lan Relay XMT” 154 Relayed Transmission from PC ... 156 Requesting a Relayed Transmission from a Computer... 157 Convenient Application Software...
  • Page 8 Chapter 8 Reading Reports/Lists Transaction Journal ... “Journal” 192 Printing Transaction Journal ... 192 Viewing Communication Results on Touch Panel Display... 193 Reading Transaction Journal ... 194 Communication Journal... “Comm. Journal” 196 Address Book List... “Address Book List” 200 Printing Address Book List ... 200 Reading Address Book List ...
  • Page 9 Memo...

  • Page 10: Chapter 1 Getting To Know Your Machine

    Chapter 1 Menu Map The main screen and menu for Fax features are as follows. Address Book Screen Number Pad Screen Refer to Manual Dialling (see page 16). Getting To Know Your Machine Basic Menu: See page 11. More Menus: See page 12.
  • Page 11 Basic Menu Screen • Quality Adj. (Setting Original Quality : See page 30) • File Type and Name (Setting a File Type and a File Name : See page 124) • Original Size (Setting the Original Size : See page 34) •...
  • Page 12 More Menus > Advanced Comm. Screen • Deferred Transmit (Deferred Transmission : See page 56) Comm. Polling (Deferred Polling : See page 58) • Polling Polling (Polling : See page 60) Polled (Storing Documents to be Polled : See page 62) •...
  • Page 13 More Menus > Edit File Mode Screen • File List (Displaying a Communication Reservation File List : See page 164) • Change Time/Stn (Editing Communication Reservations : See page 166) • Delete File (Deleting a Communication Reservation File : See page 168) •...

  • Page 14: Chapter 2 Basic Fax Transmission

    Chapter 2 Fax Transmission Procedure The basic procedure of transmitting a fax on this machine is as follows. Place original(s). Face up. Up to 100 sheets (80 g/m / A4) Face down. Align with the top left corner. Close ADF. Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 15 Enter the fax number using the Keypad, or select a destination. Refer to Entering a Destination (see page 16). Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. For instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 52).

  • Page 16: Entering A Destination

    Entering a Destination Stations can be entered by using the following methods or a combination of these: Manual Dialling Using the Address Book Use a Key Name (See page 18) Select from “Favourites” (See page 18) Use Group Dialling (See page 19) Searching for a Destination Search through the Address Book (Local Search) (See page 20) Search through the LDAP Server (LDAP Search) (See page 21)
  • Page 17 Number Pad Screen Inserts a pause each time it is selected. The pause is represented by a “-” symbol. Used to access some features of your PBX. Select when entering a sub-address number. The sub-address is represented by an “s” symbol.

  • Page 18: Using The Address Book

    Using the Address Book Use a Key Name If a destination is registered in the Address Book, it can be selected by using a Key Name. The fax numbers must be pre-programmed into the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).
  • Page 19 Use Group Dialling For transmission to multiple destinations using group dialling, follow the steps below. The group dialling button must be pre- programmed. Refer to Setting for Group Dialling (see page 183). Follow the step 1 and 2 on page 14. Select “Program/Group”.

  • Page 20: Searching For A Destination

    Searching for a Destination Search through the Address Book (Local Search) Select “Search” to look through the Address Book for the desired destination by the entry name. Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 21). This feature is available in certain countries only.
  • Page 21 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses. Select “Global” on the displayed screen to use the LDAP Search feature. Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.
  • Page 22 Select “Fax Number” to display a list of destinations. Select a destination, and then select “OK”. Only one destination can be selected. You can change the entry screen by selecting “Email” or “Fax Number”. Select to scroll the search results. Select “Detail”...

  • Page 23: Redialling

    Redialling To redial the most recently dialled number, follow the steps below. The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. Follow the step 1 and 2 on page 14. Select “Redial”.

  • Page 24: Preventing Accidental Transmission To Multiple Destinations

    Preventing Accidental Transmission to Multiple Destinations This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination. Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off”...

  • Page 25: Confirming The Destination

    Confirming the Destination Confirming the Destination You can confirm the entered destinations. Select “Destinations: ###”. (###: Number of selected addresses) Select the desired field button, and confirm destinations. To add a destination, select “OK”, and then select the desired destination. To delete a destination, select a destination, and then select “Delete”...
  • Page 26 Select the desired field button, and confirm destinations. To add a destination, select “OK”, and then select the desired destination. Select “Destinations: ###” to confirm the destinations again. To delete a destination, select a destination, and then select “Delete” and “Yes”. Select “OK”, and then press the Start key.
  • Page 27 Memo...

  • Page 28: Transmission With Destination Monitoring

    Transmission with Destination Monitoring Select “Monitor” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”. To monitor the status of a remote station, follow the steps below. This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

  • Page 29: Talking To The Remote Party Before Transmission

    Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below. Place original(s). If the Platen Glass is used, only one page can be transmitted at a time.

  • Page 30: Setting Original Quality

    Setting Original Quality Original Type Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
  • Page 31 Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “Basic Menu”. Select “Quality Adj.”. Adjust the original quality, and then select “OK”. Original Type Select for text-only originals.
  • Page 32 Resolution Select for ordinary originals. Select for originals containing small characters or graphics. Select for fine originals containing detailed drawings or text. The finer an original to be scanned, the more information needs to be transmitted, thus, requiring a longer communication time. If “S-Fine”...
  • Page 33 Memo...

  • Page 34: Setting The Original Size

    Setting the Original Size The original’s size is usually detected automatically when an original is placed on the Platen Glass. If the size is not detected automatically, or you would like to change the detected size, you can set the Original Size manually by following the procedure below.
  • Page 35 Select the Original Size, and then select “OK”. A4-R A5-R Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 30). Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 16). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 36: Transmitting 2-Sided Originals

    Transmitting 2-Sided Originals 2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted. Two binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original. •...
  • Page 37 Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original. Select when the binding position is on the short side of the original. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 30).

  • Page 38: Verification Stamp

    Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. The scanned document(s) are stamped after feeding through the ADF. The standard setting of the Verification Stamp is “Off”. The stamp setting can be changed with the Function Parameter “04 Stamp (HOME)”...
  • Page 39 Memo...

  • Page 40: Transmitting A Document Stored In Memory

    Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the Fax transmission to complete.
  • Page 41 To send documents using Memory transmission, follow the steps below. (This is an example when the Direct transmission is set as default in the Function Parameters.) Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key.

  • Page 42: Job Build And Sadf

    Job Build and SADF The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission. This function is available when “Job Build and SADF” is selected in the “Basic Menu”. The standard setting of “133 Job Build and SADF Mode”...
  • Page 43 Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 16). Press the Start key. The original(s) are stored into memory with a file number. For instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 52).

  • Page 44: Direct Transmission

    Direct Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below. When you want to send the documents right away. When you want to send a large amount of documents. Original(s) Direct transmission cannot be used to send documents to multiple destinations.
  • Page 45 Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 16). Press the Start key. Transmission starts immediately upon scanning. For instructions on how to cancel a transmission, refer to To Cancel Direct Transmission: (see page 53).

  • Page 46: Verifying Communication Status

    Verifying Communication Status To verify the communication status, follow the steps below. Press the Fax key. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status. When the verification is completed, select “OK”.

  • Page 47: Rotated Transmission

    Rotated Transmission If an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support Rotated transmission. Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the landscape position.

  • Page 48: Batch Transmission

    Batch Transmission The Batch Transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a Batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.

  • Page 49: Getting An Outside Line Using Pin Code Access

    Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identification Number) code to access an external line, your machine can be set to prompt the user to enter the PIN code before dialling. This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings > Fax Parameters) is set to “Suffix”...

  • Page 50: Using Program Keys

    Using Program Keys If frequently used communication tasks are pre-programmed onto a respective program dialling button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialling not only simplifies repetitive and complex operational sequences but also prevents operator errors.
  • Page 51 Memo...

  • Page 52: Cancelling A Communication

    Cancelling a Communication To cancel a communication, follow the steps below. To Cancel Memory Transmission: Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Select “Yes” to print a communication journal, or “No”...

  • Page 53: To Cancel Direct Transmission

    To Cancel Direct Transmission: Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Remove the document.

  • Page 54: Dial Prefix

    Dial Prefix Your machine has the following functions to utilize your existing fax phone numbers database: • LDAP database search for fax phone numbers (Directory Search) • Import an existing fax phone number list in CSV file format (Network Address Book Editor software) The phone numbers in the database are usually 10-digit numbers (It differs in each countries’...
  • Page 55 Press the Function key to open the Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Enter the Key Operator password, and then select “OK”. If you make a mistake, press the Clear key or “Back Space” to delete. Select “01 Fax Parameters”.

  • Page 56: Chapter 3 Convenient Fax Features

    Chapter 3 Time Controlled Communication (Deferred) Deferred Transmission The time must be pre-programmed in advance to send document(s) to a single or multiple destinations at a deferred time within the next 24 hours. The document is scanned and stored in memory as a reserved document until the pre-programmed time lapses.
  • Page 57 Set the deferred time, and then select “OK”. Set the time in the 24-hour format. Ex: 21: 00 If you make a mistake, select “Clear” to delete entries one digit at a time. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 30).

  • Page 58: Deferred Polling

    Deferred Polling If Polling is requested with a deferred time, it will start polling at the pre-programmed time. Up to 50 built-in timers can be set for deferred communication. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.
  • Page 59 If a password is required, enter the password, and then select “OK”. If you have set the polling password in the Function Parameter “26 Polling Password” (Fax/Email Settings > Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

  • Page 60: Polling

    Polling Polling Polling is a process of calling the other station(s) for document retrieval. The other station must know in advance that you will call, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 61 Select a destination. Refer to Entering a Destination (see page 16). Press the Start key. Polling starts.

  • Page 62: Storing Documents To Be Polled

    Storing Documents to be Polled Being Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station. You must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 63 You can still send or receive documents even when the machine is setup to be polled. To delete a polled file, refer to Deleting a Communication Reservation File (see page 168). Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, refer to Adding Documents to a Communication...

  • Page 64: What Is Confidential Communication

    Confidential Polling (see page 66) and Storing Documents for Confidential Polling (see page 67). Confidential Code (0001) This feature works only if the remote station is any one of the following Panasonic models. DP-180 DP-190 DP-1820E...

  • Page 65: Confidential Transmission

    Confidential Transmission To transmit a confidential document, follow the steps below. You must have a mailbox password (4-digit) setup and shared with the receiving machine. Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key.

  • Page 66: Confidential Polling

    Confidential Polling Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Polling”. Enter the mailbox password (4-digit), and then select “OK”. If you make a mistake, select “Clear” to delete entries one digit at a time. Select a destination. Refer to Entering a Destination (see page 16).

  • Page 67: Storing Documents For Confidential Polling

    Storing Documents for Confidential Polling Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Polled”. Enter the mailbox password (4-digit), and then select “OK”.

  • Page 68: Printing A Received Confidential Document

    Character ID Numeric ID Pages Time Received dd-MMM 15:00 -PANASONIC - ***** - Explanation The date and time at which the confidential reception report is printed The number automatically assigned to a confidential document in the order of its reception (001 to 999) Transmitting station’s ID...
  • Page 69 Printing a Received Confidential Document To print a received confidential document, follow the steps below. After a received confidential document is printed, it is deleted from the mailbox. Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Print File”. Enter the mailbox password (4-digit), and then select “OK”.

  • Page 70: Deleting A Confidential Document

    Deleting a Confidential Document To delete a confidential document in a mailbox, follow the steps below. Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Delete File”. Enter the mailbox password (4-digit), and then select “OK”. Documents in the mailbox are deleted. If you make a mistake, select “Clear”...
  • Page 71 Memo...

  • Page 72: What Is Sub-Addressing

    • A centre machine supporting the Memory feature is required on the fax network to implement sub- addressed communications. For more details, contact your local authorized Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digits).

  • Page 73: Sub-Addressed Transmission Using Address Book

    Sub-Addressed Transmission Using Address Book To transmit a document by sub-addressing, follow the steps below. This feature cannot be used when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 29). Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 74 Select a destination. Refer to Entering a Destination (see page 16). Select an address, except the address registered for Relayed transmission. Press the Start key. Sub-addressed transmission starts.

  • Page 75: Sub-Addressed Transmission Using Manual Dialling

    Sub-Addressed Transmission Using Manual Dialling To enter a sub-address directly from the Keypad, follow the steps below. This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 29).

  • Page 76: What Is Password Communication

    Setting Password-Protected Transmission (see page 78). Ex : Password Transmission Sender Transmission Password: 1234 This feature works only if the remote station is any one of the following Panasonic models. DP-180 DP-190 DP-1820E DP-6030 DP-8020P DP-8020E...

  • Page 77: Password Transmission

    Password Transmission To utilize the Password-protected Transmission feature, follow the steps below. You must set the password (4-digit) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax Parameters) in advance. Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 78: Setting Password-Protected Transmission

    Setting Password-Protected Transmission To always utilize Password-protected transmissions, follow the steps below. You must program a password (4-digit) in advance. Press the Function key to open the Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Enter the Key Operator password, and then select “OK”.
  • Page 79 Select “On” or “Off”, and select “OK”. You can change the setting temporarily in “Password XMT” of “More Menus” for each transmission (see page 77). Press the Reset key to return the machine to the initial screen of the current active mode.
  • Page 80 Probably you have used for this facility in your organisation. Yours sincerely, P.J. CROSS Group Leader - facsimile Research End = dd-MMM 15:00 Pages Duration 001/001 00:01:30 001/001 00:01:25 000/001 00:01:45 000/001 00:00:00 - PANASONIC - - ****** - 201 555 1212 - ******* 18th January, 1972.
  • Page 81 Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Comm. Journal”. Select “On”, “Off”, or “Inc Only”, and then select “OK”. Select to print a communication journal after each transmission.
  • Page 82 (Fax/Email Settings > Fax Parameters). To modify the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. ***** Facsimile Cover Sheet ***** dd-MMM-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 Page(s) Following This Cover Page Text Area 60 characters for 1 line...
  • Page 83 Place original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Cover Sheet”. Select “On”, and then select “OK”. Select to attach a cover sheet.

  • Page 84: Receiving Documents

    Chapter 4 Receiving Documents There are two ways to receive fax calls on this machine. Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call.

  • Page 85: Manual Reception

    Manual Reception When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”. When your telephone rings, lift the external telephone handset.

  • Page 86: Print Reduction And Duplex Recording

    Print Reduction and Duplex Recording Print Reduction This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

  • Page 87: Duplex Recording

    When Print Reduction is Set to “Fixed” With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to “Fixed”, the machine prints all incoming documents reduced at the reduction ratio pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax Parameters).

  • Page 88: Substitute Memory Reception

    Substitute Memory Reception When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “Substitute Memory Reception”. When a received document is saved in memory as substitute memory reception, the message “Message in Memory”...
  • Page 89 Memo...

  • Page 90: Convenient Reception Features

    Convenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has the Selective Reception function which can prevent receiving unnecessary documents (junk fax and direct mail, etc.). Before receiving the document, the last 4 digits of the ID number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in the Address Book of each station.

  • Page 91: Fax Forwarding

    Fax Forwarding This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night or during holidays. Forward The standard setting of the Function Parameter “54 Fax Forward”...

  • Page 92: Password-Reception

    Password reception can be enabled by programming the Function Parameter “44 Password-Receive” (Fax/ Email Settings > Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. This feature works only if the remote station is any one of the following Panasonic models. DP-180 DP-190...

  • Page 93: Junk Fax Filter

    Junk Fax Filter This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.). Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.

  • Page 94: What Is Memory Reception

    Receive to Memory What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory” appears on the Touch Panel Display.

  • Page 95: Programming Memory Reception

    Programming Memory Reception To enable memory reception, follow the steps below. Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Receive to Memory”. Select “On”, and then “OK”. Memory reception is programmed. Select to enable memory reception. Select to cancel memory reception.

  • Page 96: Printing A Document Received In Memory

    Printing a Document Received in Memory When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below. Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Receive to Memory”. Select “Print”, and then “OK”.
  • Page 97 If a password is pre-programmed, enter the password (4-digit), and then select “OK”. This screen appears when the password is set in the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax Parameters). If you make a mistake, select “Clear” to delete entries one digit at a time.

  • Page 98: What Is Internet Fax

    Chapter 5 What is Internet Fax? What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet or the Internet without using the telephone line. This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).

  • Page 99: Using The Internet Fax Feature

    Routing You can forward fax documents or Email to an Internet Fax or to networked computers. Refer to Inbound Routing (see page 101). Transmitting to a Fax via a Relay Station (Relay Transmission) Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted. Refer to Relay Transmission (see page 102).

  • Page 100: What Internet Fax Can Do

    What Internet Fax Can Do This section introduces the functions of the Internet Fax feature. The Internet Fax feature not only sends and receives Email but also forwards fax documents via a telephone line and broadcasts them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment.

  • Page 101: Receiving Email

    Receiving Email When this machine receives Email from an Internet Fax or a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. Internet Fax For instructions on how to receive Email, refer to Receiving an Email (see page 132).

  • Page 102: Relay Transmission

    PC using your current Email application through a relay station. To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first download the software (TIFF converter) from the web site listed below. http://panasonic.co.jp/pcc/en Ex. Internet Relay Transmission Internet Fax Server When requesting Relay transmission from a computer, it is necessary to transmit the file in the TIFF-F format.

  • Page 103: Message Delivery Notice (Mdn)

    Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message to a device supporting the notification function. Several Email applications such as Eudora the delivery confirmation notification sent from the Internet Fax, as well as sending a request for notification to the Internet Fax by Email applications that support MDN (Message Disposition Notifications) function.

  • Page 104: Direct Internet Fax Transmission (Using Direct Smtp)

    Direct Internet Fax Transmission (Using Direct SMTP) Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP). In common cases, only Internet Email and Web service are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.
  • Page 105 Memo...

  • Page 106: Tips For Internet Fax

    Tips for Internet Fax Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.

  • Page 107: Transmission Resolution

    Image data in the TIFF-F format has been attached to this Email. You can download the TIFF-F Image Viewer from the following URL addresses. http://panasonic.co.jp/pcc/en If the document(s) are sent in the PDF format, the following message is shown instead.

  • Page 108: Preparing To Use Internet Fax

    The Email address format can be same as your regular Email address. If your Email address is popuser001@panasonic.com, your machine’s Email address can be Internet_Fax@panasonic.com. By default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP server...
  • Page 109 Sending Email (This machine This machine Other Internet Fax machine or PC Internet Fax Internet Fax Other Internet Fax machine or PC) SMTP Server POP Server...

  • Page 110: Sending An Email Procedure

    Sending an Email Procedure The basic operation to send an Email is as follows. Email addresses and Fax stations can be mixed while entering the destinations. Email would be transmitted to an Email address destination, while normal fax documents would be transmitted to a fax destination.
  • Page 111 Select “Email”. Enter an Email address by selecting “Keyboard”, or select a pre- programmed Email address. Refer to Entering an Email Address (see page 112). Refer to Using Cc, Bcc and From (see page 120). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 112: Entering An Email Address

    Entering an Email Address Email addresses can be entered by any of the following methods: Using the Onscreen Keyboard Using the Address Book Use a Key Name (See page 114) Select from “Favourites” (See page 114) Use Group Dialling (See page 115) Searching for Destinations Search through the Address Book (Local Search) (See page 116) (Search by the first letter of a Station Name)
  • Page 113 The default domain is automatically added to the Email address when the Email is sent. Input characters: abc Sending Email Address: abc@panasonic.com Use the Domain List When you enter an Email address, you can use the Domain List if you have pre-programmed the domain name you wish to enter.

  • Page 114: Using The Address Book

    Using the Address Book Use a Key Name If an Email address is pre-programmed in the Address Book, it can be selected by using a Key Name. To use the Address Book, it is necessary to have Email addresses added to the Address Book in Function Parameters.
  • Page 115 Use Group Dialling For transmission to multiple destinations with group dialling, follow the steps below. To use a Group button, group dialling needs to be programmed in Function Parameters. Refer to Setting for Group Dialling (see page 183). Follow the step 1 and 2 on page 110. Select “Program/Group”.

  • Page 116: Searching For Destinations

    Searching for Destinations Search through the Address Book (Local Search) The Email address of a remote station programmed in the Address Book can be searched by its entry name. Follow the step 1 and 2 on page 110. Select “Search”. Enter the character string you want to search for.
  • Page 117 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book on an LDAP server on a network for fax numbers or Email addresses. To find out whether the LDAP Search feature works in your particular environment, contact your network administrator.
  • Page 118 Select a destination, and then select “OK”. Only one Email address can be selected at a time. You can switch between the Email Addresses and Fax Number list by selecting “Email” or “Fax Number” on the screen. Select to scroll through the search results.
  • Page 119 Memo...

  • Page 120: Using Cc, Bcc And From

    Using Cc, Bcc and From When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email addresses entered in From other than its own Email address.

  • Page 121: Setting Cc And Bcc

    Setting Cc and Bcc To set Cc and Bcc as Email destinations, follow the steps below. On the Email screen, select “Cc” or “Bcc”. (See pages 111 and 120) Select an Email address, and then select “Close”. For instructions on how to set an Email address, refer to Entering an Email Address (see page 112).

  • Page 122: Setting From Field

    Setting From Field The From field preset in the machine can be changed by selecting “From” on the Email screen. To set the From field, follow the steps below. If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email.

  • Page 123: Setting Subject

    Setting Subject Every time you send an Email, you can enter its subject manually. To enter a subject, follow the steps below. The default subject is preset if the Function Parameter “21 Default Subject” (Fax/Email Settings > User Parameters) has been set. For programming instructions, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
  • Page 124 Setting a File Type and a File Name Documents can be scanned into the PDF or TIFF format, and renamed as well. Internet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF format, the Internet Fax at the receiving station cannot print the images, resulting in an error.
  • Page 125 Enter a filename, and then select “OK”. The filename can be up to 20 characters long. For instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM. If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select the Clear key to delete the entire...
  • Page 126 Emailing an A3-Sized Document Receiving stations may not receive large documents depending on the recording capability (paper size). If you want to transmit a document larger than A4, such as an A3 size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving an A3-sized document, you can send the document without reducing the size.
  • Page 127 Select “A3 Email XMT”. Select “On”, and then select “OK”. The document is transmitted at the same ratio scale as it has been scanned. The document is transmitted, reduced in size according to the setting of the Function Parameter “141 LAN XMT Reduce”...
  • Page 128 Setting Message Delivery Notice (MDN) To enable Message Delivery Notice feature, follow the procedures below. The standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters) can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
  • Page 129 Select “Address Book”, and then set an Email address. Refer to Entering an Email Address (see page 112). Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is opened at the receiving station, a delivery notice will be emailed automatically.

  • Page 130: When Email Transmission Fails

    When Email Transmission Fails If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on the machine. The error mail includes an error message, and the image of the first page of the transmitted document to alert the sender the conditions of the failure.

  • Page 131: Using A Completion Notice

    Using a Completion Notice The Completion Notice feature notifies your computer when Email or Fax transmission is completed. Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and then set up each software. Refer to Completion Notice Function in the Operating Instructions (For Setting Up) of provided booklet.

  • Page 132: Receiving An Email

    Receiving an Email If the machine connects to a network as a POP client, it can receive Email either automatically or manually. The Email reception method from a POP server varies depending on the POP settings programmed in Function Parameters. Configuring to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings >...

  • Page 133: Receiving Email Manually

    Receiving Email Manually With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to “Invalid”, Email is received manually. With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server periodically to check for new Emails, and the number of the incoming Email messages on the server appears on the display.

  • Page 134: Receiving Email With The Program Key

    Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP server by pre- programming their POP user names and POP passwords into the Program keys. They will be able to retrieve Emails by simply pressing the corresponding Program key.
  • Page 135 Memo...

  • Page 136: Receiving An Email On A Computer

    Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from an Internet Fax is shown below. For your reference, the above example is from Outlook Express Inbox running under Microsoft ®...

  • Page 137: Opening Email

    You can download the TIFF-F Image Viewer into your PC from the following URL address. http://panasonic.co.jp/pcc/en License agreement of Panasonic’s TIFF-F Image Viewer application You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 138: Inbound Routing

    G3 fax machine(s) over the telephone line. For more details on the types of fax that work with routing, contact your local authorized Panasonic dealer. If no sub-address is specified, your machine tries to match the originating fax machine’s numeric ID (TSI) with the TSI routing within its auto dialler, and will route the documents to the corresponding stations Email address(s) and/or telephone number(s).

  • Page 139: Routing Setup Flow

    Routing Setup Flow Before the Inbound Routing feature can be used, the Function Parameters and Address Book programming is required. Configure your machine for Internet Fax (see page 108) Set required parameters to “Valid” in Function Parameters To use sub-addressing...Set the Function Parameter “152 Sub-Addr Routing” To use a numeric ID ...Set the Function Parameter “153 TSI Routing”...

  • Page 140: Settings For Inbound Routing

    Settings for Inbound Routing To use the Inbound Routing feature, program the following parameters to meet the type of routing in Function Parameters (Fax/Email Settings > Fax Parameters): Routing type Routing by sub- addressing Routing by the numeric ID of a sending fax station To set the From field To program printout of received documents...

  • Page 141: Programming The Address Book For Inbound Routing

    Programming the Address Book for Inbound Routing To use the Inbound Routing feature, program the transferring destination in the Address Book. For instructions on how to register the Address Book, refer to Address Book (see page 172). Press the Function key. Select “Fax/Email Settings”.
  • Page 142 Enter a Key Name, and then select “OK”. Key Names are used to select the destinations on the Touch Panel Display. For instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM. Select “IFax”, and then select “OK”.
  • Page 143 To enable routing by a numeric ID, enter a numeric ID, and then select “OK”. This screen appears when the Function Parameter “153 TSI Routing” (Fax/Email Settings > Fax Parameters) has been set to “Valid”. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 144: Using The Relay Feature

    Using the Relay Feature What is the Relay Feature? From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the relay station completes its transmission to the End Receiving Station, your PC or machine receives a COMM.

  • Page 145: Mail Server

    Internet Relay Station Sends Email received from the initial sending station to an end receiving station (a fax station connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document. If multiple end receiving stations are specified, the Email is broadcasted to them. Each time a relay station completes a transmission, it transmits a Relayed Transmission Report (Communication Journal) to the initial sending station to designate its Relayed transmission request, and emails a Fax Relay log to the administrator’s computer at the relay station.

  • Page 146: Setting Up A Relayed Transmission Network

    • Add relay station and end receiving station to Address Book by referring Sample Entries in Address Book (see pages 148 and 149) and Adding End Receiving Stations for Relayed Transmission (see pages 152 and 153). To set up Relayed transmission network properly, consult authorized Panasonic dealer.

  • Page 147: Example Of A Relayed Transmission Network

    • A single Relayed transmission request made from the initial sending station (New York) allows a document to be transmitted to the end receiving stations (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the relay stations (London, Singapore). New York Email Address: ifax@newyork.panasonic.com Host Name: newyork Relay XMT Password: usa-rly New York London Email Address: ifax@london.panasonic.co.uk...

  • Page 148: Sample Entries In Address Book

    Station Name New York Stockholm Singapore Tokyo Singapore Relay Rome Hong Kong Sydney London Relay 212 111 1234 ifax@newyork.panasonic.com newyork usa-rly Email Address/Telephone Number ifax@london.panasonic.co.uk 46 8 111 1234 ifax@singapore.panasonic.co.sg 81 33 111 1234 uk-rly@london.panasonic.co.uk sg-rly@singapore.panasonic.co.sg 39 6 111 1234...
  • Page 149 Table 3: Relay Station (Singapore) Telephone number 65 111 1234 Email address (SMTP) ifax@singapore.panasonic.co.sg Host name singapore Relay XMT password sg-rly Station Name London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 New York ifax@newyork.panasonic.com Tokyo 81 33 111 1234 London Relay uk-rly@london.panasonic.co.uk...

  • Page 150: Function Parameters For Relay Stations

    Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed transmission. Requests to relay a message to another G3 fax machine via PSTN. Ex: Registered Domain Names (01): panasonic.co.jp (02): abc.iFax.com (03): panasonic.com To increase network security by protecting from third party...

  • Page 151: Settings For Initial Sending Station

    Item Required Function Parameters User Parameters “ 37 Manager’s Email Addr For more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. Settings for Initial Sending Station To use the machine as an initial sending station, program the following parameters in Function Parameters: Item Required Function Parameters...

  • Page 152: Adding End Receiving Stations For Relayed Transmission

    Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure. If broadcasting to multiple end receiving stations is required, use group dialling (see page 183). The Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have been set to “Valid”...
  • Page 153 Before you select a relay station, you must pre-program an Email address with “36 Relay XMT Password” as the user name. As follows; “Relay XMT Password “@” the host and domain names registered with the DNS server” Ex: sg-rly@singapore.panasonic.co.sg...
  • Page 154 Relayed Transmission from Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax Mail Server This function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) is set to “Valid”.
  • Page 155 Select an end receiving station to which the relay station relays. For instructions on how to enter destinations, refer to Entering a Destination (see page 16). Multiple stations can be programmed as end receiving stations. Press the Start key. Email is sent to the relay station with the fax number of the end receiving station.

  • Page 156: Relayed Transmission From Pc

    Relayed Transmission from PC Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. Mail Server The Internet Relay Station (your machine) must be properly setup with all the required parameters. Internet Relay Station Internet...

  • Page 157: Requesting A Relayed Transmission From A Computer

    Requesting a Relayed Transmission from a Computer Requesting a Relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner: Sample entry: sg-rly#8133111234@singapore.panasonic.co.sg Entry example sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password pre- programmed in the relay station.)

  • Page 158: Convenient Application Software

    Internet Fax-ready TIFF format using the TIFF converter. Normally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic documents to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity. TIFF Converter Mail Linking Program A TIFF Converter Mail Linking Program is an add-in program for the TIFF converter that links the Email client for MAPI to the TIFF converter for the Internet Fax.
  • Page 159 Memo...

  • Page 160: Result Of Relayed Transmission

    Email address Start=dd-MMM 15:00 Station Name/Email Address/Telephone No. ] STOCKHOLM ] ROME - PANASONIC - - ****** - 201 555 1212 - ********** Explanation Indication of communication mode Start time of communication End time of communication 001 to 999 (When the communication is stored into the memory, a file number is assigned for each communication.)
  • Page 161 Item Number of pages transmitted or received (10) Duration of Communication Fax Relay Log Email Each time a relay station completes a transmission, it emails a Fax Relay log to the administrator computer that is pre-programmed in “37 Manager’s Email Addr”. Email address of the sender’s Internet Fax or PC Fax telephone number of the end receiving station Explanation...

  • Page 162: Useful Terms To Remember

    If you wish to enable the Direct Internet Fax transmission on your Internet Fax, a static (reserved by a network administrator) IP Address and configurations must be used instead of the DHCP operation. Contact authorized Panasonic dealer. (See page 104) SMTP Authentication Since the Internet debuted as an electronic infrastructure of global dimensions, the communications equipment market has been growing at a phenomenal rate.
  • Page 163 Memo...

  • Page 164: Displaying A Communication Reservation File List

    Chapter 6 Editing a Communication Reservation File Your machine has a document image memory which enables you to reserve Memory transmission, Memory Deferred transmission, Memory Polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.

  • Page 165: Reading The Reservation Report

    10:50 [pana03 10:30 [pana01 [pana_Lanrelay ] - PANASONIC - ***** - 201 555 1212 - ************** Explanation If the file is now being executed, an “*” is indicated on the left of the file number. Communication type (for example, Polled transmission, Polling...
  • Page 166 Editing Communication Reservations To change the start time and/or stations in a communication file, follow the steps below. Communication reservations for the documents being transmitted cannot be modified. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Change Time/Stn”. Select to display a communication reservation file to be...
  • Page 167 Edit the destination. To delete a destination(s), select “Delete”, and then go to step 10. To add destination(s), select “Add”, and then go to step 9. Select the destination, and then select “OK”. When the change completes, select “OK”. Press the Reset key to return the machine to the initial screen of the current active mode.
  • Page 168 Deleting a Communication Reservation File To delete a file in memory, follow the steps below. Your machine cannot delete the file while it is being sent. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Delete File”. Select to display a communication reservation file to be...
  • Page 169 Printing a Communication Reservation File Communication reservation files stored in memory can be printed. Your machine cannot print the document while it is being sent. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Print File”. Select to display the communication reservation file you want to print.
  • Page 170 Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
  • Page 171 Resending an Incomplete Document With the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) set to “Valid”, documents that could not be transmitted due to a communication error (such as the remote station busy or not responding) can be stored in memory as incomplete files. This section explains how to resend incomplete files stored in memory.

  • Page 172: Address Book

    Chapter 7 Address Book What is Address Book? With the fax numbers or Email addresses of remote stations programmed in the Address Book, the stations can be selected with a single operation on their button appearing on the Touch Panel Display. Name tab Remote Station button...
  • Page 173 Adding a Fax Number into the Address Book To add a fax number to the Address Book, follow the steps below. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 177). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 178).
  • Page 174 Enter Key Name, and then select “OK”. Key Names are used to select destinations on the Touch Panel Display. (Up to 15 characters) For instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.

  • Page 175: Adding An Email Address To Address Book

    Adding an Email Address to Address Book To add an Email address to the Address Book, follow the steps below. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 177). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 178).
  • Page 176 Enter a Key Name, and then select “OK”. Key Names are used to select destinations on the Touch Panel Display. For instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM. Select “IFax”, and then select “OK”.

  • Page 177: Editing Address Book

    Editing Address Book To edit the station in the Address Book, follow the steps below. Press the Function key. Select “Fax/Email Settings”. Select “00 Address Book”. Select “03 Modify Station”. Select the station you want to edit, and then select “OK”. Select the same button again to cancel a choice.
  • Page 178 Deleting a Destination from Address Book To delete a remote station from the Address Book, follow the steps below. Press the Function key. Select “Fax/Email Settings”. Select “00 Address Book”. Select “04 Delete Station”. Select the station you want to delete from the Address Book, and then select “OK”.

  • Page 179: Printing The Address Book List

    Printing the Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by selecting “Print Out” in “More Menus” (see page 200). For more details about items in the Address Book list, refer to Reading Address Book List (see page 201). Press the Function key.

  • Page 180: Program Keys

    Program Keys What is Program Key? There are three ways to use the Program key: Using for Program Dialling You can set communication sequences or destinations which you often use. Using for Group Dialling Multiple destinations can be selected from the Address Book, and pre-programmed on a single Program key for group dialling.
  • Page 181 Setting for Program Dialling To program a communication feature on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 177). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 178).
  • Page 182 Program each desired feature. Deferred Communication Transmit (See page 56) Polling (See page 58) Polling (See page 60) Advanced Communication MailBox (See page 64) Sub-Address Transmit (See page 72) Lan Relay XMT (See page 154) Press the Start key. The program dial is programmed. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 183: Setting For Group Dialling

    Setting for Group Dialling To program multiple destinations on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 177). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 178).
  • Page 184 Select the destinations to be programmed, and then select “OK”. The group dialling is programmed. Press the Reset key to return the machine to the initial screen of the current active mode.
  • Page 185 Editing a Group Dialling To edit a group dialling, follow the steps below. Press the Function key. Select “Fax/Email Settings”. Select “01 Program Keys”. Select “03 Modify Group Dial”. Select the Group Dial button you want to edit, and then select “OK”. Select the same button again to cancel a choice.
  • Page 186 Select the destination to be programmed, and then select “OK”. Press the Reset key to return the machine to the initial screen of the current active mode.
  • Page 187 Deleting the Program Key Setting To delete a program dialling or group dialling destination, follow the steps below. Press the Function key. Select “Fax/Email Settings”. Select “01 Program Keys”. Select “04 Delete Program/GRP”. Select a Program key, and then select “OK”.

  • Page 188: Printing The Program List

    Printing the Program List To print the program list, follow the steps below. The program list can also be printed by selecting “Print Out” in “More Menus” (see page 202). For more details about the items in the program list, refer to Reading Program List (see page 203). To program multiple destinations, each destination must be programmed in advance.
  • Page 189 Programming Email Manual Reception on Program Keys When this machine is connected to a POP server, POP Account name and password other than the machine’s one can be programmed for a Program key to receive Emails. To enter an Email address and a password, follow the steps below. If you leave a password blank in step 8, a password prompt window will appear upon POP reception.
  • Page 190 Enter a Key Name (program button name), and then select “OK”. Enter the password, and then select “OK”. Select “Invalid” or “Valid”, and then select “OK”. Invalid Select to leave Email on the POP server after it has been received. Valid Select to delete Email from the POP server...
  • Page 191 Memo...

  • Page 192: Transaction Journal

    Chapter 8 Transaction Journal The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions, or you can print or view it manually by using the following procedure.

  • Page 193: Viewing Communication Results On Touch Panel Display

    Viewing Communication Results on Touch Panel Display To view the communication results on the Touch Panel Display, follow the steps below. Press the Fax key. Select “More Menus”. Select “Print Out”. Select “Journal”. Select “XMT Only (View)” or “All (View)”. Communication results will be displayed.

  • Page 194: Reading Transaction Journal

    00:00:00 01234567890 00:00:07 TEL XMT 00:00:16 TEL XMT << Continue >> -PANASONIC - ***** - (15) The date at which the Transaction Journal printed Printout time Journal number “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line.
  • Page 195 Item Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transmitted or received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 196: Communication Journal

    Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the Function Parameter “12 Comm. Journal (HOME)” (Fax/Email Settings > Fax Parameters) has been set to “Always” or “Inc Only”. If set to “Always”...

  • Page 197: Communication Mode

    Station Name/Email Address/Telephone No. SERVICE DEPT SERVICE DEPT SERVICE DEPT 021 111 1234 - PANASONIC - - ****** - 201 555 1212 - ******* TELEPHONE BOOLE (945 13) 51617 . TELEX 123456 18th January, 1972. tions of print density This device is scanning in a raster scan synchronised...
  • Page 198 Item Communication result Key name or Recorded name in the Address Book, direct dialling number, or Email address Number of pages transmitted or received (10) Duration of communication “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line.
  • Page 199 Memo...

  • Page 200: Printing Address Book List

    Address Book List This section explains how to print and read the Address Book list. Printing Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by programming “Fax/Email Settings > Fax Parameters” in Function Parameters.

  • Page 201: Reading Address Book List

    Routing TSI Jonesb@abcdefg.com 201 555 1212 201 555 3156 +1 201 123 4567 201 555 3156 212 555 1234 Panafax1@Panasonic.com.co.jp +81 03 5251 1234 Panafax2@Panasonic.com.co.jp +81 0467 5251 1234 -PANASONIC - ***** - Explanation The first letter of station name recorded in your machine...

  • Page 202: Printing Program List

    Program List This section explains how to print and read the program list. Printing Program List To print the program list, follow the steps below. The program list can also be printed by programming “Fax/Email Settings > Fax Parameters” in the Function Parameters.

  • Page 203: Reading Program List

    Delete Email ----- Delete Email Group ----- [PANAFAX -PANASONIC - ***** - Explanation Key name Up to 15 characters “Group” indicates that the Program key is programmed as a group key. “POP” indicates that the Program key is programmed as an Email Manual Reception key.

  • Page 204: Printing Fax Parameter List

    Fax Parameter List This section explains how to print and read the Fax Parameter list. Printing Fax Parameter List To print the Fax Parameter list, follow the steps below. The fax parameter list can also be printed by programming “00 Print FaxParameterList” (Fax/Email Setting > Fax Parameters) in the Function Parameters.

  • Page 205: Reading Fax Parameter List

    Description Selection Current setting Standard setting Changed setting Selection (STD Fine S-Fine) -PANASONIC - ***** - 201 555 12121 ********* Explanation Parameter number “(HOME)” means home position setting. Selection “----” indicates the code or password is not set. When the code or password is set, it is shown by asterisk(*).

  • Page 206: Printing Individual Xmt Journal

    Individual XMT Journal This section explains how to print and read the individual XMT journal. The individual XMT journal is useful when saving sent jobs or checking the detailed communication information. Only the latest sent result is printed. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below.

  • Page 207: Reading Individual Xmt Journal

    001/001 = 09:00:01 = 053 = Memory Transmission 0123456789 = 0001 = Std - PANASONIC Explanation The date and time when the individual XMT journal is printed Journal number “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line.
  • Page 208 Item Duration File No. Mode Destination Received ID (10) Resolution Explanation Duration of the communication File number Communication mode Email address or fax number of the remote station Received ID of the fax Resolution that the fax was transmitted...
  • Page 209 Memo...

  • Page 210: Tips For Solving Problems

    Chapter 9 Tips for Solving Problems If you encounter the problems, please check following items. Problem Symptom While A document does not feed, or sending multiple pages are fed at the same time. Does not stamp. The verification stamp image appears too light.
  • Page 211 Problem Symptom While Paper out receiving Paper jam Paper does not feed. Paper is not exited at the end of a print job. The Automatic Print Reduction feature does not work. Communicat- No dial tone heard The machine does not receive automatically.

  • Page 212: Information Codes

    Information Codes In the event of communication failures, information codes appear in the transmission result or transaction journal. When an information code is displayed, take necessary action as recommended in the table below. For definitions of the information code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 213 Info. code Problem No confirmation from the receiving station for the previous page sent. 408/409 Remote side confirmation of previous page is illegible. Communication cancelled by the transmitting side. Polling password does not match. No data from the transmitting side Polling password does not match.
  • Page 214 Info. code Problem Telephone line disconnected. 501/502/503/ Communication error occurred using the internal V.34 modem. 540/541/542/ Communication error occurred 543/544 while transmitting. Telephone line disconnected. 552/553/554/ Communication error occurred while receiving. Sub-address transmission to a unit that has no Sub-address function.
  • Page 215 Info. code Problem Cannot log on to the designated SMTP server. Incomplete SMTP Protocol transmission. SMTP server’s hard disk may be full. Page Memory overflow occurred while receiving printing data. The paper size selected within your application to print is larger than the paper size loaded in the cassette(s).
  • Page 216 Info. code Problem 800/814/816/ Unit was requested to relay a document or Confidential Communication but has no capability. Mailbox is full. The received sub-address is not pre-programmed in the Address Book. The Relay transmission was cancelled at a relay station because the Relay XMT passwords did not match.
  • Page 217 Memo...

  • Page 218: Power Failure

    Power Failure Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. • When a power failure occurs • While a power failure persists When power recovers When External •...

  • Page 219: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the incoming call does not ring on your machine (no automatic receive), check the telephone line by following the procedures below.

  • Page 220: Replacing The Verification Stamp

    Chapter 10 Replacing the Verification Stamp To replace the verification stamp, follow the steps below. DZHT000027 (for USA and Canada) DZHT000004 (for other countries) Open the ADF Cover. Open the Inner Cover while holding the green-labeled tab. Lift up the ADF Tray. Open the Exit Guide while holding the green-labeled tab.
  • Page 221 Reinstall the Stamp Assembly.

  • Page 222: Index

    Index Numerics 2-Sided Originals ... 36 A3-Sized Document ... 126 Address Book ... 10, 18, 73, 114, 141, 148, 172 Address Book List ... 200 Automatic Reception ... 84 Basic Menu ... 11 Batch Transmission ... 48 Bcc ... 120, 121 Cc ...
  • Page 223 Search ...10, 20, 116 Selective Reception ...90 SMTP Authentication ...162 Sub-Address ...17, 72, 73, 75 Subject ...123 TIFF Converter ...158 TIFF Converter Mail Linking Program ...158 Transaction Journal ...192 Verification Stamp ...38, 220...
  • Page 224 For Customer Support: Panasonic Communications Co., Ltd. Fukuoka, Japan http://panasonic.net © 2007 Panasonic Communications Co., Ltd. All Rights Reserved. Unauthorized copying and distribution is a violation of law. The contents of these Operating Instructions are subject to change without notice. ®...

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