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Savin 1045 Facsimile Reference Manual

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FAX Option Type 1045
Facsimile Reference (option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Operating Instructions

<Advanced Features>
ZDPH130e.eps

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Summary of Contents for Savin 1045

  • Page 1: Operating Instructions

    FAX Option Type 1045 Operating Instructions Facsimile Reference (option) <Advanced Features> ZDPH130e.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 Printed in Japan UE USA B360-8657...
  • Page 3 Available Options • Fax Function Upgrade Unit (Fax Function Upgrade Type 185) • ISDN Unit (ISDN Option Type 1045) • Extra G3 Interface Unit (G3 Interface Unit Type 1045) • Expansion Memory (32MB: DIMM) • Handset (Handset Type 450) Supplies •...
  • Page 4 Copyright © 2001...
  • Page 5 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory require- ments for correct operation.
  • Page 6 ® ® • Microsoft Windows 2000 Server ® ® • Microsoft Windows NT Server operating system Version 4.0 ® ® • Microsoft Windows NT Workstation operating system Version 4.0 - Notice about the Telephone Consumer Protection Act (Valid in USA only).
  • Page 7 - Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Note to users in Canada - Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada - Avertissement: Cet appareil numérique de la classe B est conforme à...

  • Page 8: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 10: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine................. 1 Advanced Features (this manual) ..............1 Basic Features ....................1 1. Transmission Mode Overview..................... 3 Sending at a Specific Time (Send Later) ..........4 Priority Transmission................6 Confidential Transmission ............... 7 Polling Transmission ................9 Polling Transmission Clear Report..............
  • Page 11 Information Boxes ................... 36 Information Boxes ..................36 Storing Messages in Information Boxes............36 Printing Information Box Messages ............38 Deleting Information Box Messages ............39 4. Transmission Features Handy Dialing Functions ................ 41 Chain Dial....................41 Redial ......................41 Advanced Features .................
  • Page 12 5. Reception Features Reception ....................75 Immediate Reception .................. 75 Memory Reception ..................75 Substitute Reception ................... 76 Screening Out Messages from Anonymous Senders ......... 76 When the Receive File Indicator is Lit............78 When the Confidential File Indicator is Lit or Blinking ......... 78 Reception Functions ................
  • Page 13 7. Facsimile User Tools Accessing the User Tools..............103 Function Map..................106 Program/Delete Menu................108 Changing the Order of the Quick Dial Table ..........108 Programing Title of the Quick Dial Table ..........109 Programing Standard Messages............... 111 Deleting Standard Messages ..............112 Storing an Auto Document ................
  • Page 14 Fax Function Upgrade Unit ............... 184 Expansion Memory (32MB: DIMM) ............184 ISDN Unit (ISDN Option Type 1045)............185 Extra G3 Interface Unit (G3 Interface Unit Type 1045) ......185 Specifications ..................186 Acceptable Types of Originals ............. 187 Acceptable Original Sizes ................. 187 Original Sizes Difficult to Detect ..............

  • Page 15: Manuals For This Machine

    Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

  • Page 17: Transmission Mode

    1. Transmission Mode Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

  • Page 18: Sending At A Specific Time (Send Later)

    Transmission Mode Sending at a Specific Time (Send Later) Using this feature, you can instruct Press [Transmission Mode]. the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
  • Page 19 Sending at a Specific Time (Send Later) Note ❒ If the current time shown on the display is not correct, change it. ⇒ "Timer Setting" in the System Reference manual ❒ When entering numbers small- er than 10, add a leading zero. ❒...

  • Page 20: Priority Transmission

    Transmission Mode Priority Transmission Documents you send with Memory Select [Priority TX]. Transmission are sent in the order they are scanned in. Therefore, if sev- eral messages are queued in memory, the next document you send will not be sent immediately. However, by us- ing this feature you can have your m e s s a g e s e n t b e f o r e a n y o t h e r queued messages.

  • Page 21: Confidential Transmission

    Confidential Transmission Confidential Transmission If you do not want your message to be Limitation picked up casually at the other end, ❒ The destination machine must be use this feature. The message will be of the same make and have the stored in memory at the other end Confidential Reception feature.
  • Page 22 Transmission Mode B Enter the confidential ID (4 Depending on the Confidential digit number) with the number Transmission type, use one of the keys. following procedures: Confidential Transmission A Press [Default ID]. C Press [OK]. The Transmission Mode menu is shown. The [Confidential TX] key is high- B Press [OK].

  • Page 23: Polling Transmission

    Polling Transmission Polling Transmission Use Polling Transmission when you Limitation want to leave an original in the ma- ❒ Polling Transmission is allowed chine's memory for others to pick up. only if the receiver's machine has The message will be sent when the the Polling Reception feature.
  • Page 24 Transmission Mode Press [Transmission Mode]. Default ID Polling TX A Select [Default ID TX]. The Transmission Mode menu ap- pears. B Press [Only Once] or [Save] to de- Select [Polling TX]. lete or save the file after trans- mission. Note ❒...

  • Page 25: Polling Transmission Clear Report

    Polling Transmission C Press [Only Once] or [Save] to de- Polling Transmission Clear lete or save the file after trans- mission. Report Note This report allows you to verify ❒ To delete the original imme- whether Polling Transmission has diately after transmission, se- taken place.

  • Page 26: Polling Reception

    Transmission Mode Polling Reception Use this function if you want to poll a Limitation message from another terminal. You ❒ Polling Reception requires that the can also poll documents from many other machine can perform Polling terminals with only one operation Transmission.
  • Page 27 Polling Reception B Specify a 4 digit ID Code with Select [Polling RX]. the number keys and the [A], [B], [C], [D], [E] and [F] keys. Depending which method you are using, choose one of the fol- Note lowing procedures: ❒...

  • Page 28: Polling Reserve Report

    Transmission Mode Polling Reserve Report This report is printed after Polling Re- ception has been set up. Note ❒ By default, this report is turned off. Turn it on with the User Parame- ters. ⇒ P.136 “Changing the User Parameters”(Switch03, Bit3) Polling Result Report This report is printed after a Polling Reception has been completed and...

  • Page 29: Checking And Canceling Transmission Files

    2. Checking and Canceling Transmission Files After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. And you can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files and resend a file which failed to transmit.
  • Page 30 Checking and Canceling Transmission Files Check a file and press [Exit]. Press [Exit].

  • Page 31: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission ❒ If you select multiple destina- You can cancel a transmission when the file is being sent, stored in memo- tions, only the number of files ry or fails to transmit. All the scanned which have not been transmit- data is deleted from memory.

  • Page 32: Changing A Destination

    Checking and Canceling Transmission Files Changing a Destination You can delete destinations. Press [Change] of destination you want to delete. Note ❒ If you delete a destination which only exists in memory, transmis- sion is also canceled. Press[Change/Stop TX File]. Press [Clear] to delete a destina- tion.

  • Page 33: Adding A Destination

    Adding a Destination Adding a Destination Press [Change/Stop TX File]. Press [Add]. Press [Check/Change Settings]. Specify the destination. Note Select a file, and add the desired ❒ You can specify the destination destinations to it. using the number keys. ❒ Repeat steps D and E, if you want to add another destina- tion.

  • Page 34: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time You can specify the transmission time Press [Change TX time]. with Send Later. You can also delete the transmission time. When the transmission time is deleted, the file starts to transmit im- mediately.

  • Page 35: Printing A File

    Printing a File Printing a File If you wish to check the contents of a Press the { { { { Start} } } } key. file that is stored in memory and has not been sent yet, use this procedure Note to print it out.

  • Page 36: Re-Sending A File

    Checking and Canceling Transmission Files Re-sending a File This function is valid when the ma- Note chine is set up with the User Parame- ❒ "TX Failed" displays when the ters to save messages that could not file fails to transmit. be sent in memory.

  • Page 37: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out Press [Exit]. which files are stored in memory and The initial display is shown.
  • Page 38 Checking and Canceling Transmission Files...

  • Page 39: Communication Information

    3. Communication Information Printing the Journal The Journal contains information Note about the last 50 communications ❒ The sender's name column of the made by your machine. It is printed Journal is useful when you need to automatically after every 50 commu- program a special sender.
  • Page 40 Communication Information D Check the User Code shown on Selecting [All] the display. A Press [All]. Note ❒ If you want to cancel print- Note ing, press [Cancel] and the ❒ If you cancel printing, press display will return to step C. [Cancel] and the display will return to step C.

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can browse a part of the Trans- Check the transmission result, mission Result report on the display. and then press [Exit]. Limitation ❒ If a transmission is completed while you are using this function, the result will not be shown until you exit TX File Status and start it...

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- Check the reception result, and tion Result report on the display. then press [Exit]. Limitation ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- Note ry of current memory usage. Items ❒ If "Others" is displayed, it shown are the percentage of free means that one or more Auto memory space, the number of re- Documents or transfer files ceived confidential messages, the...

  • Page 44: Printing A Confidential Message

    Communication Information Printing a Confidential Message This feature is designed to prevent Note messages from being picked up casu- ❒ If the machine received a mes- ally by anyone when they are re- sage with SUB Code, the Confi- ceived. If someone sends you a dential File indicator also lights.

  • Page 45: Confidential File Report

    Printing a Confidential Message Enter a four digit confidential ID Confidential File Report with number keys. By default, this report is printed whenever your machine receives a Confidential Message. Note ❒ You can turn this report off with the User Parameters. ⇒ P.136 “...

  • Page 46: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock This is a security feature designed to Confirm that the Confidential prevent unauthorized users from File indicator lights. reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
  • Page 47 Printing a File Received with Memory Lock Enter a four digit confidential ID with the number keys. The confidential ID is not shown on the display. Press the { { { { Start} } } } key. The received messages are printed. When the printing is completed, the Information menu is shown.

  • Page 48: Personal Boxes

    Communication Information Personal Boxes This feature lets you set up the ma- Personal Boxes chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out Note immediately. Each user must be as- ❒...

  • Page 49: Printing Personal Box Messages

    Personal Boxes Note Printing Personal Box Messages ❒ If a desired box is not shown, press [U U U U Prev.] or [T T T T Next]. Follow these steps to print a message that has been received into a Personal Box. When password is required Preparation A Enter a password.

  • Page 50: Information Boxes

    Communication Information Information Boxes Use the Information Box feature to set Storing Messages in up the machine as a fax information service or document server. By scan- Information Boxes ning documents into Information Boxes, other parties can receive these Follow these steps to store a message messages whenever they request in an Information Box.
  • Page 51 Information Boxes Select a box you want to store the Place the original and select any file. scan settings you require. Note Note ❒ If a desired file is not shown, ❒ You can also select the follow- press [U U U U Prev.] or [T T T T Next]. ing settings.

  • Page 52: Printing Information Box Messages

    Communication Information Select a box you want to print. Printing Information Box The SEP Code and box name are Messages displayed. Follow these steps to print a message stored in an Information Box. Press [Information]. Note ❒ If a desired box is not shown, press [U U U U Prev.] or [T T T T Next].

  • Page 53: Deleting Information Box Messages

    Information Boxes Press [Exit]. Select a box that contains the stored file you want to delete. Repeat step D to print another stored file in the box. The SEP Code and box name are displayed. Press [Exit]. The initial display is shown. Deleting Information Box Messages Follow these steps to delete a message...
  • Page 54 Communication Information Press [Exit]. Repeat step D to delete another stored file in the box. Press [Exit]. The initial display is shown.

  • Page 55: Transmission Features

    4. Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine memorizes the last 10 phone number from various parts, destinations that have been dialed. If some of which may be stored in you wish to send a message to a des- Quick Dials and some of which may tination which you faxed to recently,...
  • Page 56 Transmission Features Note ❒ If the receiver uses a fax machine of the same manufacturer that is capable of programing the Own Name, that name may be shown on the display instead of the fax number. Press the { { { { Pause/Redial} } } } key. Select a destination you want to redial.

  • Page 57: Advanced Features

    Advanced Features Advanced Features Press [Adv. Features]. SUB Code The advanced feature menu is shown. Normally you can only use Confiden- tial Transmission to send to fax ma- chines of the same make that have the Confidential Reception feature. How- ever, if the other machine supports a similar feature called "SUB Code", you can send fax messages to the oth-...

  • Page 58: Sid Code

    Transmission Features Press [OK]. SEP Code SUB Code appears one line under the fax number on the display. Normally you can only use Polling Reception to receive faxes from ma- Press [Exit]. chines that have the Polling Recep- To enter a password, press [Pass- t io n fea t u re o f th e s a m e m a ke .
  • Page 59 Advanced Features Select [SEP Code]. Press [Transmission Mode]. Press [RX SEP Code]. Select [Polling RX]. Enter a SEP Code with the Press [Default ID/Free Polling RX]. number key. Note ❒ To cancel Polling RX, press [Can- Press [OK]. cel] and the display will return A SEP Code appears one line un- to step I.

  • Page 60: Pwd Code

    Transmission Features The following terminology is used in PWD Code this section. ❖ ❖ ❖ ❖ Requesting Party There are times you may wish to use The machine where the message a password when receiving faxes by originates from. polling with the SEP Code feature. ❖...
  • Page 61 Advanced Features Press [Adv. Features]. Dial a End Receiver. The advanced features menu is Note shown. ❒ You cannot enter the numbers of the End Receivers directly. Select [Transfer Req.]. The numbers must be stored in Quick Dials or Groups in the Transfer Station(s).
  • Page 62 Transmission Features ❖ ❖ ❖ ❖ Speed Dial Specifying an End Receiver Press [qp Speed Dial]. When you make a Transfer Request, Enter the number (2 or 3 digits) you must specify the final destina- of the Speed Dial code. tions (End Receivers) for your mes- Note sage.

  • Page 63: Sub-Address

    Advanced Features Select [Sub-address/UUI]. Sub-address The optional ISDN Unit is required. ISDN allows two or more terminals (such as a fax machine and digital tel- ephone) to be connected to a single line. These terminals are identified by their sub-address numbers. If the ter- minals connected to the line at a des- tination are assigned sub-addresses, Select [Sub-address].

  • Page 64: Uui

    Transmission Features Enter the destination UUI with the number keys. The optional ISDN Unit is required. Limitation ❒ UUI can only be used with ISDN. Note ❒ You can program a UUI in Quick Dial. Select G4. Press [OK]. Dial the fax number with the Press [Exit].

  • Page 65: On-Hook Dial

    On-Hook Dial On-Hook Dial This is just like using the external tel- Dial. ephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

  • Page 66: Manual Dial

    Transmission Features Manual Dial The external telephone or optional Handset is required. Pick up the handset of the external Dial. telephone and dial. When the line is connected and you hear a high- pitched tone, press the {Start} key to send your fax message.

  • Page 67: Changing The Line Type

    Changing the Line Type Changing the Line Type The optional ISDN Unit or Extra G3 Interface Unit is required. ❖ ❖ ❖ ❖ G4 When the optional ISDN Unit and Ex- tra G3 Interface Unit are installed, ISDN line is selected. you can connect to up to a maximum of 3 lines.
  • Page 68 Transmission Features When an optional Extra G3 Unit is Press [Select Line]. installed. Select the line you want to use. When two optional Extra G3 Units are installed. Press [Exit]. The initial display is shown. ❖ ❖ ❖ ❖ Auto Identification This feature is used when G4 is selected.

  • Page 69: Sub Transmission Mode

    Sub Transmission Mode Sub Transmission Mode Select [Book Fax]. Book Fax Use to send book originals from the Exposure glass. Pages are scanned in the order shown below. Limitation ❒ Depending on the paper sizes available on the destination ma- chine, the message may be reduced when printed at the other end.

  • Page 70: 2-Sided Transmission (Double-Sided Transmission)

    Transmission Features Note Place your original in the Docu- ❒ Select "From first Page" to send ment Feeder (ADF) and select any scan settings you require. a book original from the first page. Press [Sub TX Mode]. ❒ Select "From second Page" if you want to send a cover letter as the first page.

  • Page 71: Standard Message Stamp

    Sub Transmission Mode Specify the transmission mode Place your originals and select from [2 Sided from 1st Page] or [1 Sid- any scan settings you require. ed for 1st Page]. Press [Sub TX Mode]. The initial display is shown. The Sub Transmission Mode menu Press [OK].

  • Page 72: Sending An Auto Document

    Transmission Features ❒ When sending an Auto Document Press [OK]. with another original, the Auto The "Std Message" is highlighted, Document is sent first. and the selected standard message ❒ Storing Auto Documents reduces is shown above. the amount of free memory slight- ly.

  • Page 73: Sending A Stored File

    Sub Transmission Mode Select Auto Document file. Sending a Stored File When you fax an Auto Document by itself, press [TX Stored File(AD) Use this feature to send documents Only]. that are stored in the Document Serv- er. You can specify and send multiple documents, and also send them with scanned originals all at once.
  • Page 74 Transmission Features ❒ You cannot use the following Select [Select Stored File]. transmission methods. • Free Polling transmission • ID Polling transmission • Personal ID Polling transmis- sion • Immediate transmission • Batch transmission • On-hook Dial • Manual Dial Select the documents to be sent.
  • Page 75 Sub Transmission Mode Specifying Documents from the Specifying Documents from the "File Name" "User Name" A Press the [Search by File Name] A Press the [Search by User Name] key. key. B Enter the name of the docu- B Press or select the user name of ment to be sent.
  • Page 76 Transmission Features If you select a document with a Press [OK]. password, enter the password. Note If the document does not have a ❒ To add an original to the stored password, proceed to step F. documents, place the original and select any scan settings you require.
  • Page 77 Sub Transmission Mode ❒ Press [Date] to place the docu- Press [Sub TX Mode]. ments in order by the pro- gramed date. ❒ To see details of the selected document, press the [Detail] key. To return to the standby menu, press the [File List] key.
  • Page 78 Transmission Features B Enter the file name to be sent. Note ❒ If the user name of the docu- ment to be sent is not shown, press [U U U U Prev.] or [T T T T Next]. ❒ To search by entering the user name, press the [Non- programed Name] key, and then enter the user name.

  • Page 79: Stamp

    Sub Transmission Mode ❒ By default, Stamp is turned off. If Stamp you use this feature often, you can adjust the "Gen. Settings/Adjust" Optional Document Feeder (ADF) is re- so that the home setting is on. In quired. this case, Stamp can easily be turned off for any single transmis- When sending a fax message using sion by pressing [Stamp].

  • Page 80: Transmission Options

    Transmission Features Transmission Options - Label Insertion This section describes various fea- With this feature you can have the re- tures that you can switch on and off ceiver's name printed on the message for any particular transmission by fol- when it is received at the other end.

  • Page 81: Auto Reduction

    Sub Transmission Mode - Auto Reduction - Default ID Transmission By default, if the receiver's paper is If you turn this feature on, transmis- smaller than the paper you are send- sion will only take place if the desti- ing on, the message is automatically nation's Polling ID is the same as reduced to fit onto the paper available yours.
  • Page 82 Transmission Features Press [ON] or [OFF] to specify "Fax Change "Sender Stamp". Header Print". Note ❒ The factory default is set to "No Note ❒ The factory default is set to on. Stamp". ❒ You can select "Own Number 1" ❒...
  • Page 83 Sub Transmission Mode Press [ON] or [OFF] to specify "Re- Press [OK]. duced Image TX". The Sub Transmission menu is shown. Press [OK]. Dial and press the { { { { Start} } } } key. Note ❒ The factory default is set to off. ❒...

  • Page 84: More Transmission Functions

    Transmission Features More Transmission Functions • With Send Later If Memory Runs Out While • With Transfer Request Storing an Original • When you store an original for Memory Transmission while If you run out of memory while stor- another communication is in ing an original (free space reaches progress 0%),...

  • Page 85: Automatic Redial

    More Transmission Functions Automatic Redial ECM (Error Correction Mode) If a fax message could not be trans- This feature automatically sends data mitted because the line was busy or that was not transmitted successfully an error occurred during transmis- using a system that complies with in- sion, redialing is done 4 times at 5 ternational standards.

  • Page 86: Dual Access

    Transmission Features Dual Access Simultaneous Broadcast The machine can scan other messages The optional ISDN Unit or optional extra into memory even while sending a G3 Interface Unit is required. fax message from memory, receiving The Standard Broadcast feature sends a message into memory , or automat- faxes one at a time to multiple desti- ically printing a report.

  • Page 87: Printed Report

    Printed Report Printed Report ❒ You can choose whether to include Memory Storage Report part of the original image on the re- port (by default, part of the image This report is printed after an original is printed).⇒ P.136 “Changing the is stored in memory.

  • Page 88: Transmission Result Report (Immediate Transmission)

    Transmission Features Transmission Result Report (Immediate Transmission) If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was suc- cessful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is print-...

  • Page 89: Reception Features

    5. Reception Features Reception Immediate Reception Memory Reception Each page of a fax message is printed The machine waits until all pages of as soon as it is received. This method the message have been received into is used for standard fax messages. memory before printing the message.

  • Page 90: Substitute Reception

    Reception Features ❒ If free memory reaches 0% during Limitation Substitute Reception, any further ❒ The machine may not be able to re- reception becomes impossible and ceive fax messages when the free the current communication is ter- memory space is low. minated.
  • Page 91 Reception - When Own Name or Own Fax Number is Received The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages received into memo- ry are deleted.

  • Page 92: When The Receive File Indicator Is Lit

    Reception Features When the Receive File Indicator is Lit If the Confidential File indicator is lit, a message has been received and stored in memory with Memory Lock or Personal Boxes. You need to print it out man- ually. ⇒ P.35 “Printing Personal Box Messages” If the Receive File indicator is lit, a message has been received but could not be printed for some reason.

  • Page 93: Reception Functions

    Reception Functions Reception Functions Limitation Transfer Station ❒ Polling ID's of the Requesting Par- ty and Transfer Station must be Transfer Stations allow you to expand identical for this feature to work. the standard features of your fax ma- ❒ If your line number is not pro- chine to set up complex networks.

  • Page 94: Transfer Result Report

    Reception Features ID Reception (Closed Network) - Sending the Transfer Result Report If you wish to limit reception of mes- sages from those with machines of the This machine compares the fax same make and with the same Polling number of the Requesting Party with ID, contact your service representa- the Requesting Party's number pro- tive to turn this feature on.

  • Page 95: Printing Functions

    Printing Functions Printing Functions Print Completion Beep Center Mark By default, the machine beeps to let By default, marks are printed halfway you know when a received message down the left side and at the top cent- has been printed. er of each page received.

  • Page 96: Reception Time

    Reception Features Limitation Reception Time ❒ To use this function, all pages of the received document must be of You can have the date and time print- the same size—inform the sending ed at the bottom of the message when party of this beforehand if neces- its received.

  • Page 97: 180 Degree Rotation Printing

    Printing Functions ❒ If another party sends you a fax Multi-copy Reception and their machine is not able to de- tect the size of the original correct- If you switch this feature on, multiple ly, the message may come out copies of each incoming fax message truncated, separated or containing will be printed.

  • Page 98: Image Rotation

    Reception Features • Two 8 "×11"K messages are Image Rotation printed side by side on a sheet of 11"×17"L. If you have installed paper in the cas- sette portrait K, incoming fax mes- sages will be rotated automatically to fit on the paper. this machine ND1X01E0 Limitation...

  • Page 99: Page Separation And Length Reduction (Not Available In Some Countries)

    Printing Functions ❒ You can adjust the overprinting Page Separation and Length and reduction lengths within the following ranges: Reduction (Not Available in • Guideline for split: 0∼6.1” (0.2” Some Countries) steps) • Overprinting length: 0.16”, 0.39”, When the size of a received message 0.79”, 1.57”...

  • Page 100: Page Reduction

    Reception Features Page Reduction CIL/TID Print If you turn this feature on and you re- The optional ISDN Unit is required. ceive a message that is longer than the Two features are provided for identi- paper in the cassette, usually the ma- fication of messages received by G4 chine prints it on two pages.

  • Page 101: When There Is No Paper Of The Correct Size

    Printing Functions When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4L and A3L installed and you receive a A4L size message, check the A4 column of the following table.
  • Page 102 Reception Features Page Reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 0.79”(20mm) Width or Length Priority Width • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. Limitation ❒...
  • Page 103 Printing Functions • Bypass Tray Note ❒ The action that is followed upon your pressing [Exit] varies depending on the status where the machine is situated at the occurrence of a message. • If any received documents or reports were being printed automatically, the printer automatically continues printing from where it had left off.

  • Page 104: Having Incoming Messages Printed On Paper From The Bypass Tray

    Reception Features Having Incoming Messages Printed on Paper from the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).

  • Page 105: Where Incoming Messages Are Delivered - Output Tray

    Where Incoming Messages are Delivered - Output Tray Where Incoming Messages are Delivered - Output Tray G3/G4 Separate Tray An optional upper tray or optional finisher unit is required for using this feature. You can specify the document feeding tray for each line. For example, you can specify documents received through the G3-1 line to be fed to the "Internal Tray"...
  • Page 106 Reception Features...

  • Page 107: Simplifying The Operation

    6. Simplifying the Operation Programs ❒ When a registered program key is If you regularly send messages to a particular destination or transmit us- being used for a Memory Trans- ing the same features, you can save a mission on standby, the message lot of repetitive keypad operations by "...
  • Page 108 Simplifying the Operation Press the { { { { Program} } } } key. Press [OK]. The program has been registered. Press [Exit]. The initial display is shown. The program (facsimile) is shown. Using a Program Press [Register]. Registered program number and names are shown in the keys.
  • Page 109 Programs Select a program number you reg- Press [Change Name]. istered. Select the program number for The initial display is shown. the name you want to change. Then, the registered fax number and time is shown. Then Transmis- sion Mode is selected. Press the { { { { Start} } } } key.

  • Page 110: Deleting A Program

    Simplifying the Operation Select the program number you Deleting a Program want to delete. Limitation ❒ When a registered program is be- ing used for a standby Memory Transmission, the following mes- sage appears and you cannot delete the program: "Specified desti- nation is used by transmis- sion standby file.

  • Page 111: Using The Document Server

    Using the Document Server Using the Document Server ❒ You can print the stored docu- Use this feature to store documents ments by pressing the {Document into the Document Server of this ma- chine. Server} key. Documents stored us- ing the fax feature are shown with The Document Server can store docu- an "F"...
  • Page 112 Simplifying the Operation Press [Store File]. Programing a User Name Note ❒ Set user names from those that are programed in the user code. Set the user codes in the "Sys- tem Settings" manual. A Press [File Info. Setting]. Select [Store & Transmit] or [Store only]. Select [Store &...
  • Page 113 Using the Document Server D Press [OK]. Note ❒ Press the title key to switch T h e c h a n g e d f i l e n a m e i s shown. between titles. E Press [OK]. ❒...

  • Page 114: File Manage

    Simplifying the Operation D Press [OK]. Press [Select Stored File]. pppp is shown. E Press [OK]. Press [OK]. If you have selected the [Store & Transmit] key, specify the receiver. Note ❒ If you have selected [Store only], go to step H. Select [Manage/Delete File].

  • Page 115: Delete File

    Using the Document Server B Press [Backspace] or [Delete All] Reference and reenter the file name. ⇒ Chapter 3, "Entering Text" in the Basic Features manual Reference ⇒ Chapter 3, "Entering Text" D Press [OK]. in the Basic Features manual C Press [OK].
  • Page 116 Simplifying the Operation Press [Select Stored File]. - Controlling documents saved in the Document Server from a computer The fax documents saved in the Doc- ument Server can be viewed and con- trolled from a network computer with DesktopBinder V2 Lite or Desk- topBinder V2 Professional installed.

  • Page 117: Facsimile User Tools

    7. Facsimile User Tools Accessing the User Tools The User Tools allow you to program the machine with your identification, to store frequently used numbers and settings, and customize the default settings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function.
  • Page 118 Facsimile User Tools ❖ ❖ ❖ ❖ Key Operator Code When Key Operator Code is programed and turned on, users have to enter a programed Key Operator Code (maximum 8 digits) to operate the User Tools and Key Operator Tools. This prevents unauthorized people from changing registrations.
  • Page 119 Accessing the User Tools When the following message appears on the display, User Code Manage- ment has been set to on. Enter a maximum 8 digit User Code with the number keys. Note ❒ Entering unprogrammed user code, the display returns to step A.

  • Page 120: Function Map

    Facsimile User Tools Function Map.
  • Page 121 Function Map.

  • Page 122: Program/Delete Menu

    Facsimile User Tools Program/Delete Menu By pressing [↓ ↓ ↓ ↓ ] from the top menu, Changing the Order of the the destination key moves down. Quick Dial Table Use this feature to change the order of the programed quick dial table. It would be convenient if you list the receivers that you fax to frequently on the first page of the quick dial table.

  • Page 123: Programing Title Of The Quick Dial Table

    Program/Delete Menu Press the destination key that you Programing Title of the Quick want to change the order of. Dial Table Use this feature to add a name to the title of the quick dial table in order to facilitate finding the desired pro- gramed destination.
  • Page 124 Facsimile User Tools Note Press the title key to program. ❒ The machine can make four types Note of quick dial tables. To display a ❒ You cannot make any changes quick dial table different from the to "Destination List" or "Freq.". one being shown, press the [Change Title] key.

  • Page 125: Programing Standard Messages

    Program/Delete Menu Programing Standard - Switching Titles Messages To specify a fax receiver on the quick dial table, select the title where that Use this feature to program standard receiver is programed in. messages to be printed at the top of the first page of the original.

  • Page 126: Deleting Standard Messages

    Facsimile User Tools p Not Pro- Select a key that is "p Deleting Standard Messages gramed". Use this feature to delete programed Note messages that you no longer need. ❒ To change a message, press the programed message that you Press the { { { { User Tools/Counter} } } } key.

  • Page 127: Storing An Auto Document

    Program/Delete Menu Select the message that you want Storing an Auto Document to delete. If you find that you often have to send a particular page to people (for exam- ple, a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document.
  • Page 128 Facsimile User Tools Check that the "Prog./Change/De- Changing a file lete" tab is shown. A Select a file you want to change. A message "A file is already stored. If another file is stored, previous one will be deleted. Is it OK?"...

  • Page 129: Deleting An Auto Document

    Program/Delete Menu Place your original and select any Deleting an Auto Document scan settings you require. Limitation ❒ You cannot delete an Auto Docu- ment waiting to be transmitted. Delete it after the transmission, or cancel the transmission on stand- by, and then delete the Auto Docu- ment.

  • Page 130: Programing And Changing A Scan Size

    Facsimile User Tools Press the { { { { User Tools/Counter} } } } key. Select the file you want to delete. Select [Facsimile Features]. The Fax User Tool menu is shown. Check that the "Prog./Change/De- lete" tab is shown. Press [Delete].
  • Page 131 Program/Delete Menu Enter a Horizontal size with the Select a Vertical size. number keys. Note ❒ A displayed vertical size differs Note ❒ For the horizontal length, speci- depending on selected unit. fy from 128 to 1200mm or from When [mm] is selected, [Auto de- 5.5 to 47 inches.

  • Page 132: Deleting A Scan Size

    Facsimile User Tools Select [Program Size 1] or [Program Deleting a Scan Size Size 2]. Press the { { { { User Tools/Counter} } } } key. Select [Facsimile Features]. The Fax User Tool menu is shown. Press [Yes]. Check that the "Prog./Change/De- lete"...

  • Page 133: Reports/Lists

    Reports/Lists Reports/Lists This function allows you to print the Select a list or report you want to following reports and lists manually. print. Select a report or list as needed. • Journal ⇒ P.25 “Printing the Journal” • Quick Dial list ⇒...

  • Page 134: General Setting/Adjustment

    Facsimile User Tools General Setting/Adjustment Make the settings for the following • Fax Header Print Setting items. The set items are highlighted Use this feature for specifying on the Fax User Tool menu when the whether sender name you will use power is turned on.
  • Page 135 General Setting/Adjustment • Program Economy Time Select a function you want to Use this feature for specifying a specify. time for transmission when the tel- ecommunication rates are low. ⇒ P.4 “Sending at a Specific Time (Send Later)” • On Hook Mode Release Time Use this feature for specifying the time to cancel the On-hook mode after you transmit with On-hook...
  • Page 136 Facsimile User Tools Text Size Priority Adjust Scan Density A Select a text size. A Press [Darker] or [Lighter]. B Press [OK]. Note ❒ You can set the image densi- Original Type Priority ty manually within seven levels. A Select an original type. B Press [OK].
  • Page 137 General Setting/Adjustment Switch Display Reduced Image TX Setting A Select [Display Quick Dial Tbl] or A Select [ON] or [OFF]. [Display Number Keys]. B Press [OK]. B Press [OK]. Auto Reduced Image Setting Fax Header Print Setting A Select [ON] or [OFF]. A Select [ON] or [OFF].
  • Page 138 Facsimile User Tools Scan End Reset Line Priority Setting A Select [ON] or [OFF]. Note ❒ The display may differ depend- ing on the line type you have. A Select a line type you usually use. B Press [OK]. Mix Original Size Priority Setting A Select [ON] or [OFF].
  • Page 139 General Setting/Adjustment B Press [OK]. A Select Quick Operation Key you want to program. B Select the function you want to On Hook Mode Release Time program in the Quick Opera- A Select [1 minute], [3 minutes], [5 tion Key. minutes] and [10 minutes] to start the On Hook mode.

  • Page 140: Reception Mode

    Facsimile User Tools Reception Mode Make the settings "ON" or "OFF" for Select a function you want to the following reception functions. specify. • Switch Reception Mode ⇒ P.79 “Reception Functions” ⇒ Chapter 2, "Selecting the Recep- tion Mode" in the Basic Features manual •...
  • Page 141 Reception Mode Authorized RX RX File Print Qty A Press [ON] or [OFF]. A Specify the print quantity with the number keys. B Press [OK]. Note Note ❒ If you make a mistake, press ❒ To cancel this setting, Press [Clear] and try again.
  • Page 142 Facsimile User Tools RX Reverse Printing G3/G4 Separate Tray A Press [ON] or [OFF]. A Select [ON]. B Press [OK]. Note ❒ If you select "OFF", the re- Note ceived paper is printed from ❒ To cancel this setting, Press a default tray.
  • Page 143 Reception Mode Checkered Mark Print Reception Time A Press [ON] or [OFF]. A Press [ON] or [OFF]. B Press [OK]. B Press [OK]. Note Note ❒ To cancel this setting, Press ❒ To cancel this setting, Press [Cancel]. [Cancel]. Press the { { { { User Tools/Counter} } } } key. Center Mark The initial display is shown.
  • Page 144 Facsimile User Tools...

  • Page 145: Key Operator Setting

    8. Key Operator Setting Changing Key Operator Settings Select [Transmission Page Count]. Counters This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages • Receptions: Total number of received pages The total communication pages are Press the { { { { User Tools/Counter} } } } key.

  • Page 146: Forwarding

    Key Operator Setting Programing Forwarding Stations Forwarding Press the { { { { User Tools/Counter} } } } key. Using this feature, you can select messages from Specified Senders to be printed on your machine, and then sent on to another fax machine. This is useful if, for example, you are visiting another office and would like Press [Facsimile Features].
  • Page 147 Changing Key Operator Settings Press [ON]. Deleting a Forwarding Station Press the{ { { { User Tools/Counter} } } } key. Press [Facsimile Features]. The Facsimile User Tools menu is Note shown. ❒ If there is a Forwarding Station Select [Key Operator Tools]. already programed, a receiver name is shown.

  • Page 148: Memory Lock

    Key Operator Setting Press [ON]. Memory Lock When you switch Memory Lock on, received messages are stored in mem- ory and are not printed automatical- ly. When a message is received in the Memory Lock mode, the Confidential File indicator blinks. To print this message, enter the Memory Lock ID.

  • Page 149: Ecm

    Changing Key Operator Settings Select [Memory Lock RX]. If a part of a transmission fails be- cause of a line problem, the lost data is automatically resent. For this fea- ture to work, the other machine must have ECM. By default, ECM is turned on, but you can change this with the following procedure.

  • Page 150: Changing The User Parameters

    Key Operator Setting Select [ECM]. Select [ON] or [OFF]. Note Press [OK]. ❒ If "ECM" is not shown, press [U U U U Note Prev.] or [T T T T Next]. ❒ To cancel this setting, press [Cancel] and the display will re- turn to step D.

  • Page 151: User Parameter List

    Changing Key Operator Settings - User Parameter List The User Parameter switches are outlined below. : Default Settings Switch Item 0 Forwarding Mark 3 TSI Print 5 CIL Print 6 TID Print 0 Automatic printing of the Memory TX Result Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the...
  • Page 152 Key Operator Setting Switch Item 0 Receive Service Call (SC) Possible (Substi- Not possible (Re- Condition (Substitute Re- tute RX) ception off) ception during service call) 2, 1 Receive when the machine can not print (Substitute reception during printer error) 00: Enabled unconditionally (Free), 01: Enabled for Own Name/Own Fax Number is received, 10: Enabled for Polling ID match,...
  • Page 153 Changing Key Operator Settings Switch Item 2 Whether you need to press Not Necessary Necessary Add after entering a Quick Dial/Group Dial when broadcasting 0 Print data with Fax Header 1 Print transmitter origin with Fax Header 2 Print file number with Fax Header 3 Print page number with Fax Header...
  • Page 154 Key Operator Setting Select the same Switch number Changing the User Parameters you want to change. • We recommend that you print the User Parameter list and keep it when you program or change a user parameter. ⇒ P.141 “Printing the User Parameter list”...

  • Page 155: Special Senders To Treat Differently

    Changing Key Operator Settings Press the { { { { User Tools/Counter} } } } key. Printing the User Parameter list The initial display is shown. Print this list to see the current User Parameter settings. Special Senders to Treat Press the { { { { User Tools/Counter} } } } key.
  • Page 156 Key Operator Setting ❖ ❖ ❖ ❖ Using a Full agreement Note ❒ You can program up to 24 charac- Destination to be Number of regis- ters for the sender. registered tered identifications (Own Name) ❒ You can check Own Name and Own Fax Number with Journal.
  • Page 157 Changing Key Operator Settings ❖ ❖ ❖ ❖ Forwarding Limitation Use this feature to output the re- ❒ You cannot use multi-copy ceived originals, and then transfer printing with Polling Reception, them to the senders which are pro- Confidential Reception, or gramed beforehand.
  • Page 158 Key Operator Setting ❖ ❖ ❖ ❖ Paper Tray programing/Changing Special Senders Use this feature to output the doc- uments received from programed Press the { { { { User Tools/Counter} } } } key. senders (special senders) and the documents from other senders on different types of paper.
  • Page 159 Changing Key Operator Settings Select destination to program Authorized RX A Press [Authorized RX]. B Select [ON] or [OFF]. If you program a new destination, press "pNot Programed". Enter a destination. C Press [OK]. Enter a destination using Own Name or Own Fax Number. Forwarding Reference A Press [Forwarding].
  • Page 160 Key Operator Setting Reception File Print Qty Memory Lock A Press [Reception File Print Qty]. A Press [Memory Lock]. B Select [Number of Sets]. B Select [ON] or [OFF]. C Enter the print quantity with C Press [OK]. the number keys. RX Reverse Printing A Press [RX Reverse Printing].
  • Page 161 Changing Key Operator Settings Press [OK]. Select [Program Special Sender]. A Special Sender has been pro- gramed. Press [Exit]. Press { { { { User Tools/Counter} } } } . The initial display is shown. Programing "Initial Set UP" of a Special Note Sender ❒...
  • Page 162 Key Operator Setting B Make sure that [Vertical] is se- Programing "Authorized RX" and lected. "Special RX Function" Note A Press [ON] or [OFF]. ❒ If " Vertical is not selected, press [Vertical]. C Enter a vertical size of paper with the number keys.
  • Page 163 Changing Key Operator Settings F Enter a horizontal size of paper Deleting a Special Sender with the number keys. Use this function to program "Initial Set Up" of a Special Sender. And the Bypass Tray Paper Size can be speci- fied.
  • Page 164 Key Operator Setting Press [Delete]. Printing the Special Sender List Press the { { { { User Tools/Counter} } } } key. Press [Facsimile Features]. The Facsimile User Tools menu is shown. Select a Special Sender you want Select [Key Operator Tools]. to delete.

  • Page 165: Box Settings

    Changing Key Operator Settings Programing/Editing Personal Boxes Box Settings This section describes how to pro- The following functions are for deliv- gram Personal Boxes. ery and transfer of messages: You can store the following items: • Personal Box • SUB Code (required) •...
  • Page 166 Key Operator Setting Press the { { { { User Tools/Counter} } } } key. Note ❒ If you change a box already pro- gramed, press it and go to step ❒ If the desired box is not shown, press [U U U U Prev.] or [T T T T Next]. Press [Facsimile Features].
  • Page 167 Changing Key Operator Settings Specify any settings you require. Press [OK]. If you do not program [Password] A box mode is shown next to box. or [Receiver], go to step K. Press [Exit]. Press the { { { { User Tools/Counter} } } } key. Programing a Password The initial display is shown.
  • Page 168 Key Operator Setting Press [Delete]. Programing/Editing Information Boxes This section describes how to set up an Information Box. You can store the following items: • SEP Code (required) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).
  • Page 169 Changing Key Operator Settings Select [Key Operator Tools]. Press [Information Box]. Select [Box Setting]. Enter a Box Name. Reference ⇒ Chapter 3, “Entering” Text in the Basic Features manual Press [OK]. Enter a Box Code. Select a box to program. If you program a new box, press "pNot Programed".
  • Page 170 Key Operator Setting Enter a password. Select [Key Operator Tools]. Note Select [Box Setting]. ❒ If you make a mistake, press the {Clear/Stop} key or [Clear] and try again. Press [OK]. Press [OK]. A box mode is shown next to box. Press [Exit].
  • Page 171 Changing Key Operator Settings Note Press [Delete]. ❒ Inform the requesting party of the The box is deleted and "pNot Pro- SUB Code assigned to the Transfer gramed" is shown. Box. When they wish to have a Note message transferred by your ma- ❒...
  • Page 172 Key Operator Setting ❒ By default, the machine prints out Select [Box Setting]. received messages and the Trans- fer Result Report that it transfers after the transfer has finished. If you want to turn this feature off, please contact your service repre- sentative.
  • Page 173 Changing Key Operator Settings C Press [OK]. Press [OK]. Repeat from step 1 to specify Enter a Box Code. another receiving station. Programing a Password If you do not program a password, go to step K. A Press [Password]. B Enter a password Note ❒...
  • Page 174 Key Operator Setting Press [Facsimile Features]. Select a box you want to delete. The Facsimile User Tools menu is shown. Select [Key Operator Tools]. Note ❒ If the desired box is not shown, press [U U U U Prev.] or [T T T T Next]. Press [Delete].

  • Page 175: Transfer Report

    Changing Key Operator Settings Select [Key Operator Tools]. Transfer Report For the requesting party to be able to receive Transfer Result Reports from the Transfer Station, the requesting party must program the number of the telephone line their machine is connected to in their own machine.

  • Page 176: Programing A Confidential Id

    Key Operator Setting Select [Transfer Report]. Programing a G4 Fax number To use this function, optional ISDN Unit is required. A Press [G4 Fax No.]. B Enter your fax number with number keys. Note ❒ If "Transfer Report" is not shown, press [U U U U Prev.] or [T T T T Next].

  • Page 177: Programing A Polling Id

    Changing Key Operator Settings Select [Key Operator Tools]. Programing a Polling ID Program a Polling ID to use the Trans- fer Request, Transfer Station, Default ID Polling Transmission, Default ID Polling Reception and ID Reception. When you use ID Transmission, pro- gram the same ID as that programed on the sender's machine.

  • Page 178: Programing A Memory Lock Id

    Key Operator Setting Note Programing a Memory Lock ID ❒ If "Program Polling ID" is not shown, press [U U U U Prev.] or [T T T T Program a Memory Lock ID to print Next]. Memory Lock reception. A Memory Lock ID can be any four Enter an ID with the number keys digit numeric codes except for 0000.

  • Page 179: Selecting Dial/Push Phone

    Changing Key Operator Settings Press the { { { { User Tools/Counter} } } } key. Enter a ID with number keys. Press [Facsimile Features]. The Facsimile User Tools menu is shown. Select [Key Operator Tools]. If you make a mistake, press the {Clear/Stop} key or [Clear] and try again.

  • Page 180: Programing Isdn G3 Line

    Key Operator Setting Press the { { { { User Tools/Counter} } } } key. Press [OK]. Press [Exit]. Press the { { { { User Tools/Counter} } } } key. The initial display is shown. Press [Facsimile Features]. The Facsimile User Tools menu is Programing ISDN G3 Line shown.

  • Page 181: Programing Isdn G4 Line

    Changing Key Operator Settings Programing Own Fax Number 1 Programing ISDN G4 Line and Own Fax Number 2 This function must be set when you A Select [Own Number 1] or [Own connect the machine to an ISDN G4 Number 2] digital line.
  • Page 182 Key Operator Setting B Enter your facsimile Select [Key Operator Tools]. number with the number keys. C Press [OK]. Select [Program ISDN-G4 Line]. Programing a Sub-address A Select [Sub-address]. B Enter a sub-address with the number keys. Note ❒ If "Program ISDN-G4 Line" is not shown, press [U U U U Prev.] or [T T T T Next].

  • Page 183: Rds (Remote Diagnostic System)

    Changing Key Operator Settings RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the tele- phone line from the service station to try to find out what is wrong with your machine.
  • Page 184 Key Operator Setting...

  • Page 185: Pc Fax Features

    9. PC FAX Features The Optional Printer/Scanner Unit Type 1045 is required to use this feature. • With a PC FAX connected to a LAN, you can use a telephone line to send a fax created using a Windows application to another fax machine.

  • Page 186: Setting Pc Fax Properties

    PC FAX Features Setting PC FAX Properties ❖ ❖ ❖ ❖ Accessories This section describes how to make settings such as document size, reso- Click [Accessories]. lution, and options. Select the appropriate check boxes. Note ❒ If your operating system is Win- Note dows NT4.0 or Windows 2000, log ❒...

  • Page 187: Basic Transmission

    Basic Transmission Basic Transmission This section describes how to send fax Specifying Options documents created using PC applica- tions. You can specify the following op- Open the application document you tions: want to send, or create a new docu- • Sending at Specific Time ment, and then perform the following •...

  • Page 188: Address Book

    PC FAX Features Address Book - Transmission Management Using the PC FAX Driver You can store and edit destinations in the Address List using Address Book. You can have the SmartNetMonitor for Admin/SmartNetMonitor for Cli- Note ent manage your transmissions using ❒...

  • Page 189: Printing

    Basic Transmission If you made changes to a destina- Printing tion, a confirmation dialog box appears. To save the changes you You can print documents created us- made, click [Yes]. ing Windows applications. If you do not want to save the Open the application document you changes and quit editing, click want to print, or create a new docu-...
  • Page 190 PC FAX Features...

  • Page 191: 10. Troubleshooting

    10. Troubleshooting When Toner Runs Out When the machine has run out of ton- Press [Exit]. er the symbol appears on the display. The error display closes. Note that even if there is no toner left ⇒ Chapter 2, "Memory Transmis- you can still send fax messages.

  • Page 192: When Power Is Turned Off Or Fails

    Troubleshooting When Power is Turned off or Fails Even if the Main Power switch is turned off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost for about 1 hour by the Main Power switch being turned off, a power cut or the power cable being removed, contents of the Fax memory will be lost.

  • Page 193: 11. Appendix

    11. Appendix Replacing the Stamp Cartridge The ADF is required. When the stamp becomes lighter, re- Set a new cartridge. place the cartridge. Insert the cartridge until its metal Note parts are not visible. ❒ Use the cartridge specified for this machine.

  • Page 194: Connecting The Machine To A Telephone Line And Telephone

    Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...

  • Page 195: Connecting The Machine To The Isdn

    Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to the ISDN Optional ISDN Unit required. For details about how to install the optional ISDN unit, please contact your serv- ice representative. Connect the machine to the ISDN with a modular type connector. Connecting The Optional External Telephone You can connect the handset and an external telephone to the machine.

  • Page 196: Selecting The Line Type

    Appendix ❖ ❖ ❖ ❖ Adjusting the handset bell volume Ringer ND1X00E1 Adjust the handset ringer volume using the volume switch. Selecting the Line Type Select the Line type to which the machine is connected. There are two types: tone and pulse dial.

  • Page 197: Multi-Port

    Connecting the Machine to a Telephone Line and Telephone Multi-port When the optional ISDN Unit or optional Extra G3 Interface Unit is installed, communications can take place simultaneously through two lines at once. Option Available Line Types Available Protocol Combinations Without option PSTN Extra G3 Interface Unit...

  • Page 198: Optional Equipment

    Appendix Optional Equipment Fax Function Upgrade Unit JBIG compression for transmission/reception becomes possible. You can extend the following features. Function Without Fax Function Up- With Fax Function Upgrade grade Unit Unit Quick Dial 1,200 Memory Transmission file Auto Document Specific Sender Program Expansion Memory (32MB: DIMM) This allows you to send and receive fax messages at high resolution (Fine or Su-...

  • Page 199: Isdn Unit (Isdn Option Type 1045)

    Optional Equipment ISDN Unit (ISDN Option Type 1045) This allows you to send and receive messages via ISDN (Integrated Service Dig- ital Network). Extra G3 Interface Unit (G3 Interface Unit Type 1045) This option provides one Extra G3 line connection.

  • Page 200: Specifications

    Appendix Specifications Standard G3, G4 (option) Resolution 8×3.85/mm•200×100dpi (Standard), 8×7.7/ mm•200×200dpi (Detail), 8×15.4/ mm•200×400dpi (Fine), 16×15.4/mm•400×400dpi (Super Fine: optional Expansion Memory re- quired) 200×100dpi (Standard), 200×200dpi (Detail), 400×400dpi (Super Fine: optional Expansion Mem- ory required) Transmission Time G3: 3 seconds at 28,800bps, Standard resolution G4: 3 seconds, Detail resolution Data Compression Method MH, MR, MMR, JBIG (optional Fax Function Up-...

  • Page 201: Acceptable Types Of Originals

    Acceptable Types of Originals Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the Exposure glass and resulting image will be affected. Acceptable Original Sizes Where Original is Set Acceptable Original Size Maximum Paper Thickness...

  • Page 202: Original Sizes Difficult To Detect

    Appendix Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents set on the Exposure glass of sizes other than those listed in the ta- ble below •...
  • Page 203 Acceptable Types of Originals ❖ ❖ ❖ ❖ Document Feeder (ADF) Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you set an original larger than 11"×17"/A3 on the Exposure glass, only an are of 11"×17"/A3 is scanned.
  • Page 204 Appendix - Maximum Scan Area Memory Transmission/Immediate Transmission • From the Document Feeder (ADF): 11"×47"/297×1,200mm (W×L) • From the Exposure glass: 11"×17"/297×432mm (W×L)

  • Page 205: Function List

    Function List Function List Transmission Mode Feature name Description Reference ⇒ P.4 “Sending at a Specific Send Later Sets the machine to automati- cally start transmission or Time (Send Later)” polling reception at an ap- pointed time ⇒ P.6 “Priority Transmission” Priority Transmission You can have your message sent before any other queued...

  • Page 206: Advanced Features

    Appendix Advanced Features Options Description Reference ⇒ P.43 “SUB Code” TX SUB Code You can send and receive con- fidential faxes to and from other maker's machines that have the SUB/SID feature. ⇒ P.44 “SEP Code” RX SEP Code If you wish receive a message stored in the memory of an- other party's fax machine, you can use this feature.
  • Page 207 Function List Transmission Options Options Description Reference ⇒ P.66 “Fax Header Print” Fax Header Print You can print a message in- cluding the name registered as the Fax Header on the re- ceived message for each file. ⇒ P.66 “Label Insertion” Label Insertion If you register the receiver's name in a Quick Dial or Speed...

  • Page 208: Communication Information

    Appendix Communication Information Feature name Description Reference ⇒ P.25 “Printing the Journal” Print Journal The Journal can be manually printed. This report shows the results of the last 50 communi- cations. ⇒ P.27 “Checking the Transmis- TX File Status Part of the Journal can be shown on the display.

  • Page 209: Fax User Tools

    Function List Fax User Tools Feature name Description Reference Prog./Change/Delete ⇒ Chapter 3, "Quick Dial" in Program/Change/Delete When you register a destina- Quick Dial tion in a Quick Dial, you can the Basic Features manual specify the destination only by pressing the Quick Dial key.
  • Page 210 Appendix Feature name Description Reference ⇒ P.119 “Reports/Lists” Print List/Report This feature allows you to print various reports and lists manually. You can print the following reports and lists: • Journal (⇒ P.25) • Quick Dial list (⇒ P.119) • Group Dial list (⇒ P.119) •...
  • Page 211 Function List Feature name Description Reference ⇒ P.126 “Reception Mode” Reception Mode allows you to Allows you to switch the fol- switch the following reception lowing reception functions to functions to on or off: on or off: • Switch Reception Mode ⇒ P.79, ⇒"Selecting the Re- ception Mode"...
  • Page 212 Appendix Feature name Description Reference ⇒ P.151 “Box Settings” Box Setting By using SUB and SEP Codes with these functions, you can send messages to another par- ty's box and retrieve messages stored in boxes. ⇒ P.161 “Transfer Report” Transfer Report Before using Transfer Re- quest, you need this Transfer Report setting.

  • Page 213: Index

    INDEX 180 Degree Rotation Printing , 83 Default ID/Free Polling RX (Reception) , 12 2-Sided Printing , 75 , 82 Default ID Polling TX , 10 2-Sided Transmission , 56 Default ID TX , 9 , 193 2 Sided TX , 192 Deleting Information Boxes , 156 Deleting Information Box Messages , 39 Deleting Personal Boxes , 153...
  • Page 214 ID Override Polling Reception , 12 On-Hook Dial , 51 ID Override Transmission , 9 , 10 Output Tray , 91 ID Reception , 80 ID Transmission , 67 Image Rotation , 84 Page Reduction , 86 Immediate Reception , 75 Page Separation and Length Reduction , 85 Information Boxes , 36 PC FAX Features , 171...
  • Page 215 RDS , 169 Telephone Line , 180 Receive File Indicator , 78 TID , 86 Reception , 75 Toner , 177 Reception Features , 75 Transfer Boxes , 157 Reception Functions , 79 Transfer Report , 161 Reception Mode , 103 Transfer Request , 46 Reception Time , 82 Transfer Result Report , 80...
  • Page 216 MEMO USA B360...

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