FAX Option Type 1027 Operating Instructions Facsimile Reference (option) <Basic Features> Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
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• Fax Function Upgrade Unit (Fax Function Upgrade Type 185) • ISDN Unit (ISDN Open Type 1027) • Extra G3 Interface Unit (G3 Interface Unit Type 1027) • Expansion Memory (32MB: DIMM) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance)
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NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified here in may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
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Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation.
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- Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmit- ted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business,...
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Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
TABLE OF CONTENTS Manuals for This Machine................1 Basic Features (this manual) ................. 1 Advanced Features ..................1 1. Getting Started Guide to Components ................3 Front View ...................... 3 Rear View....................... 5 Control Panel ....................6 Starting the Machine .................. 8 Turning On the Power ..................
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Dialing......................41 Number Keys ....................41 Quick Dials ....................44 Groups ......................45 Reception ....................46 Selecting the Reception Mode ..............46 3. Setup Initial Settings and Adjustments............. 47 Programming....................48 Editing ......................51 Deleting ......................52 Quick Dial ....................54 Programming Quick Dials ................
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations.
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❖ ❖ ❖ ❖ Chapter 10 Troubleshooting Explains what to do when toner runs out and when power is turned off or fails. ❖ ❖ ❖ ❖ Chapter 11 Appendix You can check the consumables and options for facsimile functions.
1. Getting Started Guide to Components Front View Document Feeder (ADF)/Expo- Parallel Interface Port (Option) sure Glass Cover (Option) Plug the parallel cable into this port. Holds a document stack of up to 50 Network Interface Unit (Option) sheets which are fed automatically one at Plug the network cable into this port.
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Getting Started Note ❒ If you leave the Main Power switch off for more than an hour, all files in memory are lost. ⇒ Chapter 10, "When Power is Turned Off or Fails" in the Advanced Features manual ❒ The On indicator blinks when: •...
Guide to Components Rear View Bypass Tray (Option) Handset (Option)/External Tele- phone Connector Select this tray for non-standard size pa- ⇒ Appendix, "Connecting the Machine per. ⇒ "Copying from the Bypass Tray" in the to a Telephone Line and Telephone" in the Advanced Features manual Copy Reference ⇒...
Getting Started Control Panel Receive File Indicator LCD display Lights when a message other than a Con- This guides you through tasks and in- fidential Reception or Memory Lock file forms you of the machine status. A mes- has been received. ⇒ Chapter 5, "When sages appears here.
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Control Panel { { { { Facsimile} } } } key Press to switch to Facsimile mode. ⇒ p.14 “Standby Display” • Lights in yellow Facsimile mode has been selected. • Lights in green Facsimile mode has been printing. • Lights in red Lights up whenever any facsimile er- ror occurs.
Getting Started Starting the Machine To start the machine, turn on the op- Turning On the Power eration switch. A A A A Note Confirm that the power cord is ❒ This machine automatically enters plugged into the wall outlet firm- Energy Saver mode or turns itself ly and the Main Power switch is off if you do not use the machine...
Starting the Machine Note Important ❒ If nothing happens when you ❒ Fax files stored in memory will turn on the operation switch, be deleted an hour after you make sure the Main Power turn the Main Power switch off switch is turned on.
Getting Started Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the { { { { Facsimile} } } } key on the left of the operation panel.
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Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode Limitation ❒ You cannot switch modes under the following circumstances: • While scanning in a fax • During Immediate Transmission • While editing the System Settings • During Interrupt Copying • While using On Hook Dial •...
Getting Started Reading the Display The display tells you the machine status and guides you through operations. Note ❒ Functions that have been selected are highlighted (for example Keys that you cannot select are shown with a dashed outline (for example ❒...
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Reading the Display Appears when a destination is entered. Press [Clear] to erase characters or numbers one by one. Switches the transmission mode between memory transmission and immedi- ate transmission. Displays Quick Operation Keys set for often used functions. [TX status display] and [Dest. Management] are preset. Displays various functions for transmitting.
Getting Started Standby Display While the machine is in standby mode (immediately after the { { { { Facsimile} } } } key is pressed or after the { { { { Clear Modes} } } } key is pressed), the following display is shown. ❖...
Reading the Display Communication Display While the machine is communicating, the status is displayed. ❖ ❖ ❖ ❖ Memory Transmission Note ❒ Even when the machine is using memory to fax a message or receive a mes- sage, you can still scan the next original into memory. ⇒ Chapter 4, "More Transmission Functions"...
Getting Started Display Prompts Depending on the situation, the machine will show various prompts on the dis- play. ❖ ❖ ❖ ❖ Instructions and Requests ❖ ❖ ❖ ❖ Questions ❖ ❖ ❖ ❖ Selections ❖ ❖ ❖ ❖ Status...
2. Faxing Transmission Modes ❖ ❖ ❖ ❖ Immediate Transmission There are two types of transmission. The machine dials immediately, ❖ ❖ ❖ ❖ Memory Transmission and transmits the fax while scan- When a fax document is stored in ning. memory, then transmission starts It is convenient when you would automatically.
Faxing Placing Originals ❒ You can scan non-standard sized In this manual an original can mean a single or multiple page document. documents as standard sized doc- You can place your originals either in uments with the Irregular Scan the Document Feeder (ADF) or on the Area feature.
Placing Originals Note ❒ When you place originals on the - How to place A4, B4, A3, LT, LG ADF as shown in the above illus- and DLT size originals tration, the Fax Header will be printed on the received faxes at the destination as follows: •...
Faxing B B B B Note Close the Document Feeder (ADF). ❒ If you send documents longer than Note 420mm (17"), select Long Docu- ❒ When setting a bound original, the ment mode with the User Parame- received image may contain some ters.
Placing Originals A A A A • Originals in bound form, such as Adjust the document guide to books match the size of your originals. • Transparent originals, such as Align the edges of your originals OHP transparencies or translucent and stack them in the Document paper Feeder (ADF) face up.
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Faxing B B B B D D D D Press [OK]. Press the [Scan Area] key. [Regular] is highlighted on the The Scan Area menu is shown. display and the size is shown C C C C above this. Select the scan area. Specifying programmed Sizes Specifying Standard Sizes A A A A Press the [Area 1] or [Area 2] key.
Placing Originals If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the following display is shown: If this happens, carry out the following steps. A A A A Press [Exit]. B B B B Remove the original and replace it on the exposure glass.
Faxing Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. ⇒ p.23 “If the Machine Cannot Detect the Size of Your Original” •...
Memory Transmission Memory Transmission In Memory Transmission mode, after Note you press the { { { { Start} } } } key, the machine ❒ Maximum number of Memory does not dial the destination until all Transmission files: 400 (up to 800 pages of your fax message have been files with optional Expansion scanned into memory (in contrast...
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Faxing C C C C ❒ After dialing a destination, start Make the necessary settings you the next procedure within 30 sec- require. onds. If you do not, the destination will be canceled. You can change the interval before cancelation. ⇒ System Setting Manual A A A A Make sure that Memory Trans-...
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Memory Transmission E E E E G G G G Press the { { { { Start} } } } key. To send the same messages to sev- eral destinations (Broadcasting), The machine starts scanning the press [Add]. original. Note Note ❒...
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Faxing E E E E Place the next original on the exposure glass within 60 sec- - Checking the Transmission onds after the machine has fin- Settings i s h e d s c a n n i n g t h e f i r s t original.
Canceling a Memory Transmission Canceling a Memory Transmission Canceling the Transmission Canceling a Transmission Before the Original is Scanned During Transmission Standby Mode Use this procedure to cancel a transmis- sion after the original has been scanned. Use this procedure to cancel a trans- A A A A mission after the original has been Press the { { { { Clear Modes} } } } key.
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Faxing B B B B Select the file you want to cancel. Canceling a Transmission While the Message is Being Sent A A A A Press the { { { { Clear/Stop} } } } key. Note ❒ If the desired file is not shown, press [U U U U Prev.] or [T T T T Next].
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Canceling a Memory Transmission D D D D Press [Exit]. The machine will return to standby mode.
Faxing Immediate Transmission A A A A With Immediate Transmission, when Make sure that Immediate Trans- you press the { { { { Start} } } } key, the fax mission is selected. number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory.
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Immediate Transmission C C C C E E E E Press the { { { { Start} } } } key. Select any scan settings you re- quire. The machine starts dialing. Limitation ❒ Do not open the Document Feeder (ADF) while it is scan- ning the originals.
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Faxing Sending Originals from the - If the Connection Could Not Be Exposure Glass Made A A A A Place the first page face down The following display appears if the on the exposure glass. fax could not be sent: B B B B Dial.
Canceling an Immediate Transmission Canceling an Immediate Transmission Canceling a Transmission Before Canceling a Transmission After You Have Pressed the Start Key You Have Pressed the Start Key Use this procedure to cancel a trans- Use this procedure to cancel a trans- mission after the original has been mission after the original has been scanned.
Faxing Scan Settings ❖ ❖ ❖ ❖ Super Fine (optional Expansion Mem- You may wish to send many different ory required: 16 × × × × 15.4lines/mm, types of fax messages. Some of these 400× × × × 400dpi) may be difficult to reproduce at the other end.
Scan Settings A A A A Press [Resolution]. Original Type If your original contains photo- graphs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity. ❖ ❖ ❖ ❖ Text Select Text to send an original con- B B B B taining a high-contrast black-and- Select the resolution you require.
Faxing ❒ The machine returns to the Origi- Image Density (Contrast) nal Type default setting after every transmission. You can change this The text and diagrams in your origi- with the [Gen. Settings/Adjust] key. ⇒ C h a p t e r 7 , " G e n e r a l S e t - nal should stand out clearly from the paper they are written on.
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Scan Settings A A A A Note Selecting the type of image densi- ❒ You can select one of seven density levels. Auto Image Density Combined Auto and Manual A A A A Make sure that [Auto Image Den- Image Density sity] is selected.
Faxing When placing originals in the document Mixing Scan Settings for a feeder (ADF) Multiple Page Original A A A A Check which pages you wish to When sending an original consisting scan with different settings. of several pages, you can select differ- B B B B ent Image Density, Resolution and Select the Image Density, Resolu-...
Dialing Dialing A A A A There are two main ways to dial a Enter the fax number with the number: number keys. ❖ ❖ ❖ ❖ Number keys: Enter numbers directly using the key pad on the right side of the op- eration panel.
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Faxing ❒ If a memory file is awaiting trans- mission and the "Memory is full. - Restrictions When Dialing with Cannot scan more. Transmitting the Number Keys only scanned pages." message is displayed when dialing with the F a x n u m b e r s e n t e r e d w i t h t h e number keys, you cannot dial any number keys are programmed in in- more numbers.
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Dialing Tone - Sending Tonal Signals by ISDN This feature allows a machine con- (Optional ISDN Unit Required) nected to a pulse dialing line to send You can still send tonal signals to a G3 tonal signals (for example if you want user even if the machine is only con- to use a special service on a tone dial- nected to an ISDN line.
Faxing C C C C Press the destination key. If the Quick Dials desired destination key is not shown, press [U U U U ] and [T T T T ] to look When you have programmed a destina- through the table. tion's number in a Quick Dial table, you can dial the number by just selecting the destination from the Quick Dial table.
Dialing A A A A ❖ ❖ ❖ ❖ Display Number Key Place your original and select any scan settings you require. B B B B Press [Group]. Groups C C C C Press the group key for the de- sired group.
Faxing Reception Selecting the Reception Mode - Receiving a Fax in Manual Reception Mode There are two ways you can set up your machine to handle incoming When the machine rings, pick up calls: the handset of the external tele- •...
3. Setup Initial Settings and Adjustments ❖ ❖ ❖ ❖ Own Fax Number (Facsimile number You can send information to the other party when transmitting or receiving of sender) a fax message. This information is The Own Fax Number of the send- shown on the display of the other ma- er is sent to the other party when chine and printed as a report.
Setup Note Programming ❒ If "Program Fax Information" is not shown, press [U U U U Prev.] or [T T T T A A A A Press the { { { { User Tools/Counter} } } } key. Next]. E E E E Program the name and facsimile number.
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Initial Settings and Adjustments Programming an Own Name Programming an Own Fax Number A A A A Press [Own Name]. A A A A Press [Own Fax Number]. B B B B Press [Own Name]. B B B B Select line type to Program. C C C C Enter an Own Name.
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Setup C C C C Enter a facsimile number. C C C C Enter a country code using the number keys. Reference D D D D Press [OK]. ⇒ p.72 “Entering Text” E E E E Press [Facsimile No.]. D D D D Press [OK]. Programming G4 Terminal ID The display appears as below when the optional ISDN Unit is in-...
Initial Settings and Adjustments B B B B I I I I Enter a terminal name. Press [Facsimile Features]. C C C C Reference Press [Gen. Settings/Adjust]. ⇒ p.72 “Entering Text” J J J J Press [OK]. F F F F Press [Exit].
Setup F F F F J J J J Press the { { { { User Tools/Counter} } } } key. Press the item you want to edit. The machine will return to standby mode. Deleting Note ❒ The following procedure explains how to edit Own Name as an ex- G G G G ample.
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Initial Settings and Adjustments D D D D G G G G Press [Program Fax Information]. Press [Backspace] or [Delete All] and reenter the name or number. Note ❒ If "Program Fax Information" is Note not shown, press [U U U U Prev.] or [T T T T ❒...
Setup Quick Dial To save time, you can program a fax • Select Title number that you use often into a You can select a title for display Quick Dial key. Then, whenever you programmed destinations. If no are sending a message to that loca- specific title is selected, only tion, just press that Quick Dial key to "Quick Dial List"...
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Quick Dial Note Note ❒ Up to 400 destinations can be pro- ❒ If the destination key has not grammed. You can program up to been programmed,[*Not pro- 1200 destinations when Fax Func- gramed] is shown. tion Upgrade Unit is installed. ❒...
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Setup Note Selecting a Title ❒ You should program a facsimile A A A A Press [Select Title]. number. B B B B Select the title you want to pro- ❒ If you make a mistake, press [Clear] and start again. gram.
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Quick Dial G G G G Press [OK]. Programming Label Insertion A A A A Press [Label Insertion]. B B B B Select [ON] or [OFF]. Note ❒ If you press [Cancel], no changes are made. The display appears as in step C. Note H H H H ❒...
Setup C C C C Select the destination key you Editing Quick Dials want to change. Change the destination information already programmed. Use this proce- dure to cancel a transmission after the original has been scanned. Limitation ❒ When a programmed Quick Dial key is being used for a standby Memory Transmission, the mes- sage "Specified destination is used...
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Quick Dial Editing a Destination Editing a Title A A A A Press [Destination]. A A A A Press [Select Title]. B B B B Reenter the destination. B B B B Select the title you want to edit. Reference Note ⇒...
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Setup E E E E Press [OK]. Editing Label Insertion T h e d es t i n a t io n in f o rm at i o n A A A A Press [Label Insertion]. changes. B B B B Select [ON] or [OFF]. Note ❒...
Quick Dial C C C C Press [Delete]. Deleting Quick Dials This procedure describes how to find a programmed Quick Dial and delete it. Limitation ❒ When you try to delete a Quick Dial key that is being used for a standby Memory Transmission, the message "Specified destination D D D D...
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Setup F F F F Press [Exit] . G G G G Press [Exit] . The machine will return to standby mode.
Groups Groups Limitation Programming Groups ❒ When a programmed group is be- ing used for a standby Memory If you send the same message to sev- Transmission, the message "Speci- eral destinations at the same time on a fied destination is used by trans- regular basis, program these destina- mission standby file.
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Setup B B B B E E E E Press [Program/Change/Delete Group]. Press [OK]. The name has been programmed. F F F F Specify the destinations to be programmed in the Group. C C C C Select the group key you want to program.
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Groups H H H H Note Press [Exit]. ❒ When you specify the receiving station with Quick Dial, press [Quick Dial] and enter the Group Dial number using the number keys. ❒ When you specify the receiving station with Group Dial, press [Group Dial] and enter the Group Dial number using the number I I I I...
Setup C C C C Select the key for the group you Editing Groups want to change. Change the Groups already pro- grammed. Use this procedure to can- cel a transmission after the original has been scanned. Limitation ❒ When a Group to be changed is be- ing used for a standby Memory Transmission, the message "Speci- fied destination is used by trans-...
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Groups B B B B Press [Backspace] and [Delete Editing a destination All], and then reenter the group programmed in a Group name. A A A A Press [Change] for the destina- tion you want to edit. The name of the destination is displayed under the fax number i f t h e d e s t i n a t i o n i s p r o - grammed with the Quick Dial...
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Setup B B B B Add the destination using the Note number keys or a destination ❒ If the destination is pro- key. grammed with the number keys, press the { { { { Clear/Stop} } } } key or [Clear] and enter the fax number of the destina- tion.
Groups F F F F B B B B Press [Exit] . Select [Program/Change/Delete Group]. G G G G C C C C Press [Exit]. Select the group key which con- tains the destination you want to The machine will return to standby delete.
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Setup E E E E G G G G Press the { { { { Clear/Stop} } } } key or [Clear] Press [Exit]. to delete the facsimile number. If you programmed the destina- tion with the number keys, the number will clear one digit at a time.
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Groups C C C C F F F F Press [Delete]. Press [Exit] . D D D D G G G G Select the key for the group you Press [Exit]. want to delete. The machine will return to standby mode.
Setup Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters •...
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letter you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
4. Troubleshooting Adjusting Volume A A A A You can change the volume of the fol- Press the { { { { User Tools/Counter} } } } key. lowing sounds the machine makes. ❖ ❖ ❖ ❖ On Hook Sounds when the { { { { On Hook Dial} } } } key is pressed.
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Troubleshooting D D D D Select [Adjust Sound Volume]. E E E E Press [Lower] or [Louder] for each item. Note ❒ You can hear the actual volume by pressing [Check]. F F F F Press [OK]. Note ❒ If you press [Cancel], the volume setting is canceled.
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display.
Troubleshooting When the { { { { Facsimile} } } } Key is Lit in Red If this key is lit, press the [Facsimile] key to enter the facsimile mode. Refer to the table below and take the appropriate action. Problem Solution Paper has run out.
Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to ⇒ p.38 “Image Density (Con- Image background appears Adjust the scan density. dirty when received at the trast)” other end. Printed or sent image contains The Document Feeder (ADF) spots.
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Troubleshooting Problem Solution Refer to Both transmission and receiv- Make sure that the modular ing are impossible. cord is correctly connected. If you connect the ISDN line or PBX, check the setting. Transmission is possible, If you connect the ISDN line though receiving is impossible.