Other Security Functions; Fax Function; Scanner Function - Aficio C6055 Operating Instructions Manual

6. Specifying the Extended Security Functions

Other Security Functions

This section explains settings for preventing information leaks, and functions that you can restrict to further
increase security.

Fax Function

Not Displaying Destinations and Senders in Reports and Lists
In [Facsimile Features], you can specify whether to display destinations and sender names by setting
"Switch 4, Bit No. 4" and "Switch 4, Bit No. 5" in [Parameter Settings], under [Initial Settings]. Making
this setting helps prevent information leaks, because unintended users cannot read destinations and
sender names on both the sending and receiving side. For details about "Not Displaying Destinations
and Senders in Reports and Lists", see "Facsimile Features", General Settings Guide.
Stored RX File User Setting
In [Facsimile Features], you can specify which users can manage fax files stored on the hard disk by
6 setting [Stored Reception File User Setting] to [On], under [Initial Settings]. To access the machine
over the network, specified users must enter their user codes or login user names and passwords. Only
authorized users can manage fax files stored on the hard disk. For details about Stored RX File User
Setting, see "Facsimile Features", General Settings Guide.
Printing the Journal
When making authentication settings for users, to prevent personal information in transmission history
being printed, set the Journal to not be printed. Also, if more than 200 transmissions are made,
transmissions shown in the Journal are overwritten each time a further transmission is made. To prevent
the Transmission History from being overwritten, perform the following procedures:
• In [Facsimile Features], go to [Initial Settings], [Parameter Settings] "Switch 03, Bit 7", and change
the setting for automatically printing the Journal.
• In [Facsimile Features], go to [Initial Settings], [Parameter Settings] "Switch 21, Bit 4", and set
"Transmit Journal by E-mail" to ON.

Scanner Function

Print & Delete Scanner Journal
To prevent personal information in the transmission/delivery history being printed automatically, set
user authentication and the journal will specify [Do not Print: Disable Send] automatically. If you do
this, the scanner is automatically disabled when the journal history exceeds 250 transmissions/
deliveries. When this happens, click [Print Scanner Journal] or [Delete Scanner Journal]. To print the
scanner journal automatically, set [On] for [Print & Delete Scanner Journal].
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