Aficio MP 2352 Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

Manuals and Safety Information

Manuals for This Machine

Information for This Machine

Safety Information for This Machine

Other Information for This Machine

for This Machine

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Troubleshooting

Summary of Contents for Aficio MP 2352

Page 1 Manuals and Safety Information for This Machine Manuals for This Machine Information for This Machine Safety Information for This Machine Other Information for This Machine Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 2: Table Of Contents
TABLE OF CONTENTS 1. Manuals for This Machine Manuals Introduction............................3 Manuals List.................................5 2. Information for This Machine Introduction.................................7 Disclaimer................................7 Notes................................7 Machine Types...............................7 3. Safety Information for This Machine Safety Information...............................9 Safety During Operation..........................9 Safety Precautions to Be Followed........................9 Safety Labels of This Machine.........................17 Positions of WARNING and CAUTION labels..................17 Power Switch Symbols..........................20 Laws and Regulations............................22...
Page 4: Manuals For This Machine
1. Manuals for This Machine This chapter describes manuals for this machine. Manuals Introduction Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 5 1. Manuals for This Machine Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 6: Manuals List
Manuals List Manuals List Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided Manuals and Safety Information for This Machine About This Machine Troubleshooting Copy and Document Server Reference Facsimile Reference Printer Reference Scanner Reference Network and System Settings Reference Security Reference PostScript 3 Supplement VM Card Extended Feature Settings...
Page 7 1. Manuals for This Machine...
Page 8: Information For This Machine
Some illustrations in this manual might be slightly different from the machine. Machine Types Check the type of your machine before reading this manual. • Type1: MP 2352/Aficio MP 2352 • Type2: MP 2852/Aficio MP 2852 • Type3: MP 3352/Aficio MP 3352 Certain types might not be available in some countries.
Page 9 2. Information for This Machine...
Page 10: Safety Information For This Machine
3. Safety Information for This Machine This chapter describes safety information for this machine. Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
Page 11 3. Safety Information for This Machine • Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 12 Safety Information • Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock. • Do not use multi-socket adaptors. Doing so could result in fire or electric shock. •...
Page 13 3. Safety Information for This Machine • Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat. • If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet.
Page 14 Safety Information • If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine.
Page 15 3. Safety Information for This Machine • Do not look into the lamp. It can damage your eyes. • Protect the machine from dampness or wet weather, such as rain and snow. • For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points.
Page 16 Safety Information • During operation, rollers for transporting the paper and originals revolve. A safety device has been installed so that the machine can be operated safely. But take care not to touch the machine during operation. Otherwise, an injury might occur. •...
Page 17 3. Safety Information for This Machine • Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children. • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment.
Page 18: Safety Labels Of This Machine
Safety Labels of This Machine Safety Labels of This Machine Positions of WARNING and CAUTION labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. Main unit CHB053 CHB071...
Page 19 3. Safety Information for This Machine Paper tray CHB056 CHB070 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. Booklet finisher CHB054...
Page 20 Safety Labels of This Machine CAS022 Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit, or removing paper jam. You might trap your fingers if you do not. Take care not to touch the booklet finisher tray during operation.
Page 21: Power Switch Symbols
3. Safety Information for This Machine CAS128 Keep your hands clear of the finisher tray when removing paper jam. You might trap your fingers if you do not. Internal finisher CHB057 CHB073 When closing the finisher, keep hands clear of the finisher's upper surface. Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows:...
Page 22 Safety Labels of This Machine • : POWER ON • : STANDBY...
Page 23: Laws And Regulations
3. Safety Information for This Machine Laws and Regulations Laser Safety CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class I laser products. This equipment contains a GaAlAs laser diode, 11 milliwatts, 775 790.7 nanometer wavelength. The beam divergence angle is 25 degrees (minimum) and 36 degrees (maximum) in the vertical direction, and 7.0 degrees (minimum) and 12.5 degrees (maximum) in the horizontal direction, and laser beams are generated in Continuous Wave (CW) mode.
Page 24 Laws and Regulations Model Number: • MP 2352/Aficio MP 2352 • MP 2852/Aficio MP 2852 • MP 3352/Aficio MP 3352 Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Page 25 3. Safety Information for This Machine local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5.
Page 26: Important Safety Instructions For Optional Facsimile Unit
Laws and Regulations Important Safety Instructions for Optional Facsimile Unit When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 27: Notes To Canadian Users Of Optional Facsimile Unit
3. Safety Information for This Machine Remarques à l'attention des utilisateurs canadiens Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence. L'exploitation est autorisée aux deux conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2) l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible d'en compromettre le fonctionnement.
Page 28: Other Information For This Machine
4. Other Information for This Machine This chapter describes other information for this machine. ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® This company is a participant in the ENERGY STAR Program. This machine is compliant with the regulations specified by the ®...
Page 29 4. Other Information for This Machine Energy Saving Functions To reduce its power consumption, this machine has the following functions: Off Mode or Sleep Mode This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute).
Page 30: Laws And Regulations
Laws and Regulations Laws and Regulations Notes to users in the state of California (Notes to users in USA) Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/ perchlorate Duplication and Printing Prohibited Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
Page 31 MEMO...
Page 32 MEMO...
Page 33 MEMO D120-7501...
Page 34 Type for MP 2352/Aficio MP 2352 Type for MP 2852/Aficio MP 2852 Type for MP 3352/Aficio MP 3352 Printed in China D1207501 D120-7501...
Page 35 Operating Instructions About This Machine Simple Search Getting Started Adding Paper Adding Toner and Staples Entering Text On-screen Operating Instructions Remarks Appendix For safe and correct use, be sure to read the Safety Information in "Manuals and Safety Information for This Machine" before using the machine.
Page 37 TABLE OF CONTENTS Manuals for This Machine..........................6 What You Can Do with This Machine.......................9 Using This Machine as a Copier........................9 Using This Machine as a Printer........................10 Utilizing Stored Documents.........................10 Paperless Fax Transmission and Reception....................11 Fax Transmission and Reception Over the Internet...................13 Using the Facsimile and the Scanner in a Network Environment.............14 Administrating the Machine/Protecting Documents (Security Functions)..........14 Monitoring and Setting the Machine Via Computer.................15...
Page 38 2. Getting Started Guide to Components............................29 Options................................32 External Options (mainly Europe and Asia).................32 External Options (mainly North America)................33 Internal Options............................35 Control Panel..............................37 Display Panel..............................40 Simplified Display............................40 Changing the Display Language........................41 When the Authentication Screen is Displayed....................43 User Code Authentication (Using the Control Panel)................43 User Code Authentication (Using a Printer Driver)..................44 Login (Using the Control Panel)........................44 Logout (Using the Control Panel)........................45...
Page 39 Loading Paper into the Large Capacity Tray (LCT)...................59 Loading Orientation-Fixed Paper or Two-Sided Paper................60 Changing the Paper Size..........................62 Changing the Paper Size in Trays 1 - 4.....................62 Changing to a Size That Is Not Automatically Detected................65 Changing Paper Thickness Settings........................68 Recommended Paper Sizes and Types......................70 Envelopes................................78 Thick Paper...............................80...
Page 40 7. Remarks Dos and Don'ts...............................107 Where to Put Your Machine.........................109 Machine Environment..........................109 Power Connection.............................112 Maintaining Your Machine...........................115 Cleaning the Machine..........................115 Cleaning the Exposure Glass........................115 Cleaning the Exposure Glass Cover......................115 Cleaning the Auto Document Feeder.......................116 Cleaning the Power Cord Plug.........................116 Backing Up Hard Disk Data.........................117 Counter................................118 Enquiry................................119 8.
Page 41 Specifications for Punch Unit (Internal Finisher) (Optional)................141 Specifications for Punch Unit (Booklet Finisher) (Optional)................142 Specifications for Lower Paper Tray (Optional)..................143 Specifications for Lower Paper Trays (Optional)..................144 Specifications for Large Capacity Tray (LCT) (Optional)................145 Specifications for Internal Tray 2 (Optional)....................146 Specifications for Internal Shift Tray (Optional)..................147 Specifications for Bridge Unit (Optional).....................148 Specifications for IEEE 1284 Interface Board (Optional)................149 Specifications for Wireless LAN Board (Optional)..................150...
Page 42: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 43 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 44 *1 Optional...
Page 45: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. • For details about options, see “Options”. • p.32 "Options" Using This Machine as a Copier You can make copies of originals. CHB001 • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, and page numbers.
Page 46: Using This Machine As A Printer
Using This Machine as a Printer You can print documents created in applications. CHB002 • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application.
Page 47: Paperless Fax Transmission And Reception
CHB003 • You can retrieve stored documents scanned in scanner mode. • Using the file format converter (optional), you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about machine's settings, see “Network Settings Required to Use Document Server”, Network and System Settings Reference •...
Page 48 CHB004 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See “Confirming/Printing/Deleting Received and Stored Documents”, Facsimile Reference Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
Page 49: Fax Transmission And Reception Over The Internet
Fax Transmission and Reception Over the Internet You can send and receive faxes over your LAN and the Internet. CHB006 E-mail Transmission This machine converts scanned document images to e-mail format, and transmits and receives this data over the Internet. •...
Page 50: Using The Facsimile And The Scanner In A Network Environment
Using the Facsimile and the Scanner in a Network Environment You can use a facsimile and a scanner over the network. CHB007 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). • You can send scan files directly to folders (Sending scan files by Scan to Folder). •...
Page 51: Monitoring And Setting The Machine Via Computer
CHB008 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network. •...
Page 52: Preventing An Unauthorized Copy
• Using Web Image Monitor, you can check and specify the initial settings (System Settings, Printer Features, network settings, security settings/certificate management, and e-mail notification), control print jobs, display the print job journal, and protect the data in the machine using authentication.
Page 53: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
Page 54: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 55: Names Of Major Items
Names of Major Items Major items of this machine are referred to as follows in this manual: • Auto document feeder • Large capacity tray (optional) Notes Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual. Some illustrations in this manual might be slightly different from the machine.
Page 56: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CGT021 The following information is region-specific.
Page 57: Simple Search
1. Simple Search You can search for a procedure either by keyword or by what you want to do. Searching by What You Want to Do You can search for a procedure by what you want to do. I Want to Save my Paper Document! This section explains the functions and procedures that you can use to reduce your printing and running costs easily.
Page 58: I Want To Convert Documents To Electronic Formats Easily
1. Simple Search Sending files from the computer without printing them (LAN-Fax) See Facsimile Reference for details. I Want to Convert Documents to Electronic Formats Easily! This section explains the functions and procedures you can use to convert documents to electronic formats easily.
Page 59: I Want To Register Destinations
Searching by What You Want to Do I Want to Register Destinations! You can find explanations of the functions and procedures that you can use to register destinations easily. BRL060S Using the control panel to register destinations in the Address Book See Facsimile Reference for details.
Page 60 1. Simple Search BQX139S Registering and using frequently-used settings (Program) See Copy and Document Server Reference for details. See Facsimile Reference for details. See Scanner Reference for details. Registering frequently-used settings as initial settings (Program as Defaults (Copier/Fax/ Scanner)) See Copy and Document Server Reference for details.
Page 61: Searching By Keyword
Searching by Keyword Searching by Keyword You can search for a procedure by keyword. Paper I want to load paper. p.57 "Loading Paper" I want to change the paper size. p.62 "Changing the Paper Size" I want to know what the paper specifications are. p.70 "Recommended Paper Sizes and Types"...
Page 62: Color Scanning
1. Simple Search Color Scanning I want to scan a color original (Normal Color Scan) See Scanner Reference for details. I want to minimize the amount of storage required when scanning color originals (High Compression PDF) See Scanner Reference for details. Check I want to display the fax transmission status.
Page 63: Install
Searching by Keyword Install I want to install the printer driver so I can use the SmartDeviceMonitor for Client port. See Printer Reference for details. I want to install the printer driver so I can use the Standard TCP/IP port. See Printer Reference for details.
Page 64 1. Simple Search...
Page 65: Getting Started
2. Getting Started This chapter describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.
Page 66 2. Getting Started 3. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. See “Turning On/Off the Power”. 4.
Page 67 Guide to Components 4. Bypass tray Use to copy or print on OHP transparencies, label paper (adhesive labels), envelopes and custom size paper. 5. Extender Pull this extender out when loading sheets larger than A4 in the bypass tray. 6. Lower right cover Open this cover when a paper jam occurs.
Page 68: Options
2. Getting Started Options This section introduces the names and functions of main optional parts. External Options (mainly Europe and Asia) This section provides explanations about external options. CHB024 1. Media slot With this media slot, you can save scan files on a removable memory device. You can also print files stored on a removable memory device.
Page 69: External Options (Mainly North America)
Options 4. Lower paper tray Holds up to 550 sheets of paper. 5. Lower paper trays Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets. 6. Large capacity tray (LCT) Holds up to 2,000 sheets of paper. 7.
Page 70 2. Getting Started CHB025 1. Media slot With this media slot, you can save scan files on a removable memory device. You can also print files stored on a removable memory device. 2. Exposure glass cover Lower this cover over originals. 3.
Page 71: Internal Options
Options 8. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down. 9. Bridge Unit Relays paper to the finisher. 10. Internal shift tray Sorts and stacks multiple sheets of paper. 11.
Page 72 2. Getting Started Allows you to print by PCL printer driver, and use the scanner function. The HDD is included. • Browser unit You can use this function to display data from the server in HTML format on the machine's control panel.
Page 73: Control Panel
Control Panel Control Panel This section introduces the names and functions of the components on the control panel. • Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. This illustration shows the control panel of the machine with options fully installed.
Page 74 2. Getting Started 5. [Program] key (copier, Document Server, facsimile, and scanner mode) • Press to register frequently used settings, or to recall registered settings. See “Registering Frequently Used Functions” and “Registering Frequently Used Functions for Printing Stored Documents from the Document Server”, Copy and Document Server Reference See “Registering Frequently Used Settings”, Facsimile Reference See “Registering Frequently Used Settings”, Scanner Reference •...
Page 75 Control Panel 13. Number keys Use to enter the numbers for copies, fax numbers and data for the selected function. 14. [Clear/Stop] key • Clear Press to delete a number entered. • Stop Press to stop a job in progress, such as copying, scanning, faxing, or printing. 15.
Page 76: Display Panel
2. Getting Started Display Panel The display panel shows machine status, error messages, and function menus. • Do not apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) The function items displayed serve as selector keys.
Page 77: Changing The Display Language
Display Panel Press the [Simplified Display] key. CHB027 This illustration shows the copier function's simplified display. CHB028 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. •...
Page 78 2. Getting Started Press the [User Tools/Counter] key. CHB029 Press the language key. Press the exit key. The menu appears in the language that you specified. • If you want to return the display language to “English”, repeat the step above.
Page 79: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed This section explains the authentication screen. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, contact your administrator. •...
Page 80: User Code Authentication (Using A Printer Driver)
2. Getting Started • Press the [Energy Saver] key after jobs are completed. User Code Authentication (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active. If User Code Authentication is active, specify the User Code in the printer properties of the printer driver.
Page 81: Logout (Using The Control Panel)
When the Authentication Screen is Displayed Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. • If authentication fails, the "Authentication has failed." message appears. Check that the Login User Name and Login Password are correct.
Page 82: Login (Using A Printer Driver)
2. Getting Started Press [Yes]. Login (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver. If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, make encryption settings in the printer properties of the printer driver, and then specify a Login User Name and Login Password.
Page 83: Changing Modes
Changing Modes Changing Modes This section explains how to change modes. CHB031 • You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools / Counter / Enquiry •...
Page 84: System Reset
2. Getting Started • While scanning an original • The copy display is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See “System Settings”, Network and System Settings Reference System Reset This section explains System Reset.
Page 85: Turning On/Off The Power
Turning On/Off the Power Turning On/Off the Power This section discusses how to turn on/off the power. Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.
Page 86: Turning On The Power
2. Getting Started CHB032 • After you switch the main power on, a screen may appear to indicate that the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes. Turning On the Power This section explains how to turn on the power.
Page 87: Turning Off The Main Power
Turning On/Off the Power Press the operation switch. The operation switch indicator goes off. CHB033 • Even if you press the operation switch, the operation switch indicator does not go out, but blinks in the following cases: • During communication with external equipment. •...
Page 88: Saving Energy
2. Getting Started • When the main power switch is turned off while using the fax function, waiting fax and print jobs may be cancelled, and incoming fax documents not received. If you have to turn off this switch for some reason, make sure 100% is shown as available memory on the screen before turning off the main power switch or unplugging the power cord.
Page 89 Turning On/Off the Power • When operations are suspended during printing • When the On-hook dialing function is in use • When a recipient is being registered in the address list or group dial list • When the Data In indicator is on or blinking •...
Page 90: Downloading Utility Software
2. Getting Started Downloading Utility Software This section explains the utility software for this machine. SmartDeviceMonitor for Admin This section describes the functions available with SmartDeviceMonitor for Admin. SmartDeviceMonitor for Admin is an application that monitors network printers. It can monitor multiple network printers using IP address.
Page 91: Smartdevicemonitor For Client
Downloading Utility Software DeskTopBinder Lite with limited functionality is available as a free download. Contact your local dealer for information on downloading the software. *1 For details to purchase ScanRouter delivery software, contact your local dealer. • For details about the functionality, see Help of DeskTopBinder. SmartDeviceMonitor for Client This section describes the functions available with SmartDeviceMonitor for Client.
Page 92 2. Getting Started...
Page 93: Adding Paper
3. Adding Paper This chapter describes recommended paper sizes and types, and how to load paper into the paper tray. Loading Paper This section describes how to load paper into the paper tray. • When loading paper, take care not to trap or injure your fingers. •...
Page 94 3. Adding Paper Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. CHB034 While pinching the release lever, slide the end fence outward. CHB035 Square the paper and load it print side up. Do not stack paper over the limit mark.
Page 95: Loading Paper Into The Large Capacity Tray (Lct)
Loading Paper • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place. • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence.
Page 96: Loading Orientation-Fixed Paper Or Two-Sided Paper
3. Adding Paper CHB038 • Left half of the tray pulled out CHB039 Carefully push the LCT fully in. • You can load paper even while making copies from the LCT. You can pull out the left half of the tray while copying is in.
Page 97 Loading Paper Original Orientation Exposure glass • Copy • Scanner Paper Orientation Large Capacity Bypass tray Trays 1 - 4 Tray (LCT) Copy mode One sided Two sided One sided Two sided : Shows to load the : Shows to load the paper print side up.
Page 98: Changing The Paper Size
3. Adding Paper Changing the Paper Size This section describes how to change the paper size. • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • (mainly Europe and Asia) The LCT can hold A4 paper only.
Page 99 Changing the Paper Size Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. CHB034 Remove paper if loaded. While pinching the release lever, slide the end fence outward. CHB035 Press down the release button.
Page 100 3. Adding Paper While pressing the release lever, slide the side fences outward. CHB042 Square the paper and load it print side up. Do not stack paper over the limit mark. CHB036 While pressing the release lever, push in the side and end fences until they are flush against the paper's edges.
Page 101: Changing To A Size That Is Not Automatically Detected
Changing the Paper Size Press down the lock button. CHB044 Carefully slide the paper tray fully in. Check the paper size on the display. • If you load a paper size that is not selected automatically, you will need to specify the paper size with the control panel.
Page 102 3. Adding Paper Press [System Settings]. Press the [Tray Paper Settings] tab. Select the tray for which you want to change the paper settings. Select the loaded paper size and feed direction, and then press [OK].
Page 103 Changing the Paper Size The set paper size and feed direction is displayed. Press the [User Tools/Counter] key. The initial display is shown. • For details about paper sizes selected automatically, see “Recommended Paper Sizes and Types”. • If you want to print on paper that is selected automatically after printing on a paper size that is not selected automatically, you must return the setting to “Auto Detect”.
Page 104: Changing Paper Thickness Settings
3. Adding Paper Changing Paper Thickness Settings Select [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper. If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's [Paper Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper 1] or [Plain Paper 2], depending on the thickness of the loaded paper.
Page 105: • P.70 "Recommended Paper Sizes And Types
Changing Paper Thickness Settings Press [Plain Paper Setting]. Select the plain paper type for each tray depending on the paper to be set and press [OK]. Press [Exit]. Press [Exit]. • In System Settings, [Tray Paper Settings], for each tray's [Paper Type] you can specify “Paper Thickness”.
Page 106 3. Adding Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • If you use damp or curled paper, a staple clogging or paper jam may occur. Tray 1 Paper type and weight Paper size...
Page 107 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 52 157 g/m Paper sizes that you need to specify 500 sheets 14 42 lb. Bond Thin Paper Thick Paper A5 , B6 JIS , 11 × 17 , 8 ×...
Page 108 3. Adding Paper Paper type and weight Paper size Paper capacity Envelopes Sizes of envelopes that you need to • : 50 sheets specify • × 9 × 7 , C5 Double flap: 15 , C6 Env , DL Env sheets Single flap: 25 sheets Trays 2 4...
Page 109 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 52 157 g/m Paper sizes that you need to enter 550 sheets 14 42 lb. Bond Thin Paper Thick Paper Vertical: 182.0 297.0 mm Horizontal: 148.0 432.0 mm Vertical: 7.17 11.69 inches Horizontal: 5.83 17.00 inches Large capacity tray (LCT)
Page 110 3. Adding Paper Paper type and weight Paper size Paper capacity 52 157 g/m Paper sizes that you need to specify • Thin Paper Middle Thick: 100 sheets 14 42 lb. Bond • Thick Paper : 40 Thin Paper Thick Paper sheets A6 , 11 ×...
Page 111 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity Label paper B4 JIS , A4 30 sheets (adhesive labels) Envelopes Sizes of envelopes that you need to specify × 9 × 7 , C5 , C6 Env , DL Env *1 When loading paper, make sure the stack height does not exceed the limit mark of the paper tray.
Page 112 3. Adding Paper Paper Thickness Paper weight Middle Thick 82 105 g/m (21 28 lb. Bond) Thick Paper 106 157 g/m (28 42 lb. Bond) *1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight. Change the paper weight setting to thinner or thicker.
Page 113 Recommended Paper Sizes and Types • p.78 "Envelopes"...
Page 114: Envelopes
3. Adding Paper Envelopes This section gives you various details about and recommendations concerning envelopes. • Misfeeds might occur depending on the length and shape of the flaps. • Do not use window envelopes. When loading envelopes in tray 1 or the bypass tray, open the right cover, and then push down the envelope lever.
Page 115 Envelopes CHF041 When copying onto envelopes, see “Copying onto Envelopes from Tray 1” or “Copying onto Envelopes from the Bypass Tray”, Copy and Document Server Reference When printing onto envelopes, see “Setting Envelopes Using the Control Panel”, Printer Reference Specifications for envelopes are as follows: •...
Page 116: Thick Paper
3. Adding Paper Thick Paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 106 157 g/m (28 42 lb. Bond) in trays 1 4, in the large capacity tray (LCT), or in the bypass tray, follow the recommendations below to prevent misfeeds and loss of image quality.
Page 117: Unusable Paper
Unusable Paper Unusable Paper This section describes paper unusable on this machine. • Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper. Doing so risks fire. • To prevent faults, do not use any of the following kinds of treated paper: •...
Page 118 3. Adding Paper • Do not load sheets that have already been printed onto by another machine. (Sheets can become jammed if they have been improperly stored.)
Page 119: Paper Storage
Paper Storage Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 120 3. Adding Paper...
Page 121: Adding Toner And Staples
4. Adding Toner and Staples This chapter explains how to replenish toner and staples when they run out. Adding Toner This section describes how to add and store toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.
Page 122: Replacing Toner
4. Adding Toner and Staples • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing.
Page 123 Adding Toner • Do not repeatedly install and remove toner cartridges. This will result in toner leakage. Open the front cover of the machine. CHB061 Raise the toner holder lever. CHB062 Push the lever, and then gently pull out the holder. CHB063...
Page 124 4. Adding Toner and Staples Push the toner cartridge back to raise its top, and then gently pull out the cartridge. CHB064 Take the new toner cartridge out of the box. Hold the new cartridge horizontally and shake it from side to side five or six times. CHB065 Remove the outer cap of the toner cartridge.
Page 125: Sending Faxes Or Scanned Documents When Toner Has Run Out
Adding Toner Push in the toner holder until the lever clicks, and lower the toner holder lever back into its original position. CHB067 Close the front cover of the machine. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights.
Page 126: Adding Staples
4. Adding Toner and Staples Adding Staples This section describes what to do when staples need replacing. • Keep your hands clear of the booklet finisher tray when removing misfed paper, pulling out or pushing in the finisher's staple unit. You can trap and injure your fingers if you do not. •...
Page 127: Adding Staples To Internal Finisher
Adding Staples CAS063 Adding Staples to Internal Finisher This section describes how to add staples to internal finisher.
Page 128: Adding Staples To 1000-Sheet Finisher
4. Adding Toner and Staples Open the finisher left cover. Remove the empty case by pulling it up. Hold the lever, and then pull out the cartridge gently. Insert the new case. Hold the lever while pushing in the cartridge until it clicks. Close the finisher left cover.
Page 129: Adding Staples To Booklet Finisher
Adding Staples CAS064 Adding Staples to Booklet Finisher This section describes how to add staples to booklet finisher.
Page 130 4. Adding Toner and Staples CAS065...
Page 131: Replacing The Stamp Cartridge
Replacing the Stamp Cartridge Replacing the Stamp Cartridge If the transmission stamp becomes faint, replace the cartridge. • This stamp cartridge is used for facsimile and scanner functions. • Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage. •...
Page 132 4. Adding Toner and Staples Pull out the old stamp cartridge. CHB049 Insert the new stamp cartridge. Insert the cartridge until the metal parts are no longer visible. CHB048 Close the stamp cover. CHB047 Lower the ADF.
Page 133: Entering Text
5. Entering Text This chapter describes how to enter characters. Entering Text This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.
Page 134: Keys (Mainly North America)
5. Entering Text CHB012 • When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. Keys (mainly North America) This section explains the entry screen and the keys displayed on it. You can change the entry screen using the keys below.
Page 135: How To Enter Text
Entering Text CHB013 • When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. How to Enter Text This section explains text entry more specifically. Entering letters This section explains how to enter letters. Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter.
Page 136 5. Entering Text Press [Symbol Entry] to enter into the Symbol Entry mode. Press the symbols you want to enter. • Depending on the machine type, this function may not be available. Entering numbers This section explains how to enter numbers. Press numbers you want to enter.
Page 137 Entering Text For the registration procedure under Program / Change / Delete User Text, see “System Settings”, Network and System Settings Reference Press [User Text]. Select the User Text you want to use.
Page 138 5. Entering Text...
Page 139: On-Screen Operating Instructions
6. On-screen Operating Instructions This chapter describes the on-screen operating instructions of this machine. The on-screen operating instructions are included in the supplied manual CD-ROMs. Formats of the Operating Instructions The operating instructions of this machine are provided in the following formats: (Some formats may not be available depending on your country.) •...
Page 140: Reading The Html Manuals On The Cd-Roms
6. On-screen Operating Instructions Reading the HTML Manuals on the CD-ROMs This section describes how to read the HTML manuals on the supplied manual CD-ROMs. Insert the CD-ROM in the CD-ROM drive of your computer. Select a language and a product, and then click [OK]. Click [Read HTML manuals].
Page 141: Installing And Opening The Html Manuals
Installing and Opening the HTML Manuals Installing and Opening the HTML Manuals This section describes how to install and open the HTML manuals on your computer. For your convenience, we recommend you install these manuals on your computer. Insert the CD-ROM in the CD-ROM drive of your computer. Select a language and a product, and then click [OK].
Page 142: Reading The Pdf Manuals On The Cd-Roms
6. On-screen Operating Instructions Reading the PDF Manuals on the CD-ROMs This section describes how to read the PDF manuals on the supplied manual CD-ROM. File path The manuals are included in the following folder on the CD-ROM: MANUAL_PDF\(language) Insert the CD-ROM in the CD-ROM drive of your computer. Select a language and a product, and then click [OK].
Page 143: Remarks
7. Remarks This chapter describes how to maintain and operate the machine. Dos and Don'ts The following items should be followed during use of this machine. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.
Page 144 7. Remarks • Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind the control panel during printing. This is water vapor from the paper, not a sign of malfunction. • If condensation forms inside the machine as a result of temperature change, the machine may not print properly.
Page 145: Where To Put Your Machine
Where to Put Your Machine Where to Put Your Machine This section describes precautions for installation and movement. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Moving This section describes precautions when moving the machine. •...
Page 146 7. Remarks • Unplug the power cord from the wall outlet. When you pull out the plug from the socket, grip the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock. • Close all covers and trays, including the front cover and bypass tray. •...
Page 147 Where to Put Your Machine • Machine sound levels exceeding LWAd > 63 dB (A) are not suitable for desk work environments, so place the machine in another room. • Temperature: 10 32 °C (50 89.6 °F) (humidity to be 54% at 32 °C, 89.6 °F) •...
Page 148: Power Connection
7. Remarks 4. Left: 10.0 cm (4.0 inches) or more • For the required space when options are installed, contact your service representative. Power Connection This section describes power supply. • Do not use any power sources other than those that match the specifications shown in this manual.
Page 149 Where to Put Your Machine • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.
Page 150 7. Remarks 120 127 V, 12 A , 60 Hz Please be sure to connect the power cord to a power source as above. • Voltage tolerance • (mainly Europe and Asia) Voltage must not fluctuate by more than 10%. •...
Page 151: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass or scanning glass is dirty, copy clarity may be reduced. Clean these parts if they are dirty. • Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 152: Cleaning The Auto Document Feeder
7. Remarks Wipe the sheet. CHB051 1. Sheet Cleaning the Auto Document Feeder This section describes how to clean the ADF. Wipe the sheet and guide plate of the ADF. CHB052 1. Sheet 2. Guide plate Cleaning the Power Cord Plug This section describes precautions for cleaning the power cord plug.
Page 153: Backing Up Hard Disk Data
Backing Up Hard Disk Data Backing Up Hard Disk Data You can store data such as images and Address Book information on the machine's hard disk. This section describes how to back up or download this data. • If the machine's hard disk fails, data stored on it, including Address Book information might be lost. For this reason, do not save important data on the machine's hard disk without backing it up or downloading it.
Page 154: Counter
7. Remarks Counter You can display the total counter value used for all functions. Press the [User Tools/Counter] key. CHB029 Press [Counter]. To print a counter list, press [Print Counter List]. Press the [Start] key. A counter list prints out. Press [Exit] twice.
Page 155: Enquiry
Enquiry Enquiry The Enquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: Supplies • Telephone No. to order • Toner •...
Page 156 7. Remarks Press [Print Enquiry List]. Press the [Start] key. Enquiry information prints out. Press [Exit] twice.
Page 157: Appendix
8. Appendix This chapter describes the provided software and utilities CD-ROM, and specifications. Software and Utilities Included on the CD-ROM This section explains the software and utilities CD-ROM provided with this machine. The following is included in the CD-ROM: Font Manager For installing new screen fonts, or organizing and managing fonts already in the system.
Page 158: Twain Driver
8. Appendix Printer Language PCL 5e PCL 6 PostScript 3 Windows Server 2008 Mac OS X *1 Microsoft Windows XP Professional Edition/Microsoft Windows XP Home Edition/Microsoft Windows XP Media Center Edition/Microsoft Windows XP Tablet PC Edition *2 Microsoft Windows Vista Ultimate/Microsoft Windows Vista Enterprise/Microsoft Windows Vista Business/ Microsoft Windows Vista Home Premium/Microsoft Windows Vista Home Basic *3 Microsoft Windows 7 Home Premium/Microsoft Windows 7 Professional/Microsoft Windows 7 Ultimate/ Microsoft Windows 7 Enterprise...
Page 159: Lan-Fax Driver
Software and Utilities Included on the CD-ROM \DRIVERS\TWAIN System requirements • Hardware PC/AT-compatible machines that support the following operating system properly • Operating system Windows XP/Vista/7 Windows Server 2003/2003 R2/2008/2008 R2 *1 Operates in 32-bit compatibility mode on 64-bit operating systems •...
Page 160: Specifications For The Main Unit
8. Appendix Specifications for the Main Unit Configuration: Desktop Photosensitivity type: OPC drum Original scanning: One-dimensional solid scanning system through CCD Copy process: Laser beam scanning and electro-photographic printing Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution: •...
Page 161 Specifications for the Main Unit × 11 , 11 × 17 , 8 × 14 , 8 × 13 , 8 × 14 , 8 × 13 , 8 × 13 , 8 × 10 , 8 × 10 × 10 ×...
Page 162 8. Appendix • Trailing edge: 0.5 mm or more (0.02 inches or more) • Left edge: 2 ± 1.5 mm (0.08 ± 0.06 inches) • Right edge: 2 + 2.5/-1.5 mm (0.08 + 0.1/-0.06 inches) First copy/print time: • Type 1: 5.4 seconds or less •...
Page 163 Specifications for the Main Unit • (mainly North America) 120 127 V, 12 A , 60 Hz Power consumption: • Main unit only Type 1 Type 2 Type 3 Stand-by 148 W 159 W 160 W 144 W 155 W 155 W During printing 547 W...
Page 164: Document Server
8. Appendix • Sound pressure level: • Main unit only Type 1 Type 2 Type 3 Stand-by 34 dB (A) 34 dB (A) 36.9 dB (A) Copying 58.1 dB (A) 59.8 dB (A) 61.6 dB (A) • Sound power level and sound pressure level are actual values measured in accordance with ISO 7779.
Page 165 Specifications for the Main Unit (Under the printer function, the number of the pages that can be sorted depends on the print image.)
Page 166: Specifications For Exposure Glass Cover (Optional)
8. Appendix Specifications for Exposure Glass Cover (Optional) Lower this over originals for copying.
Page 167: Specifications For Auto Document Feeder (Optional)
Specifications for Auto Document Feeder (Optional) Specifications for Auto Document Feeder (Optional) Mode: ADF mode, Batch mode, SADF mode, Mixed Sizes mode, Custom Size originals mode Original size: • A3 (1-sided originals) • A3 (2-sided originals) Original weight: • 1-sided originals: 40 128 g/m (11 34 lb.
Page 168: Specifications For 500-Sheet Finisher (Optional)
8. Appendix Specifications for 500-Sheet Finisher (Optional) Paper size: A3 , A4 , B4 JIS , B5 JIS 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 × 14 , 8 × 13 , 8 × 13 , 8 ×...
Page 169 Specifications for 500-Sheet Finisher (Optional) • 10 30 sheets: 25 8 sets (A3 , B4 JIS , 11 × 17 , 8 × 14 ) Staple position: Top Slant, Bottom Slant, Left 2, Top 2 Power consumption: 50 W or less (Power is supplied from the main unit.) Dimensions (W ×...
Page 170: Specifications For Internal Finisher (Optional)
8. Appendix Specifications for Internal Finisher (Optional) Paper size: A3 , A4 , B4 JIS , B5 JIS 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 × 14 , 8 × 13 , ×...
Page 171 Specifications for Internal Finisher (Optional) Power consumption: 50 W or less (Power is supplied from the main unit.) Dimensions (W × D × H): 495 × 477 × 161 mm (19.5 × 18.8 × 6.4 inches) Weight: Approx. 13 kg (28.7 lb.)
Page 172: Specifications For 1000-Sheet Finisher (Optional)
8. Appendix Specifications for 1000-Sheet Finisher (Optional) Finisher Upper Tray Paper size: A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 ×...
Page 173 Specifications for 1000-Sheet Finisher (Optional) Staple capacity (80 g/m , 20 lb. Bond): • Without Mixed Size: • 30 sheets: A3 , B4 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 × 14 , 8 ×...
Page 174: Specifications For Booklet Finisher (Optional)
8. Appendix Specifications for Booklet Finisher (Optional) Finisher Upper Tray Paper size: A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 ×...
Page 175: Finisher Booklet Tray
Specifications for Booklet Finisher (Optional) • 30 sheets: A3 , B4 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 × 14 , 8 × 13 , 8 × 13 , 8K , 11 × 15 , 10 × 14 •...
Page 176 8. Appendix • Approx. 50 kg (110.3 lb.) (with punch unit)
Page 177: Specifications For Punch Unit (Internal Finisher) (Optional)
Specifications for Punch Unit (Internal Finisher) (Optional) Specifications for Punch Unit (Internal Finisher) (Optional) Paper size: Punch unit type Paper size : A3, A4, B4 JIS, B5 JIS, 11 × 17, 8 × 14, 8 × 13, 8 × 2 & 4 holes type: 2 holes 11, 7 ×...
Page 178: Specifications For Punch Unit (Booklet Finisher) (Optional)
8. Appendix Specifications for Punch Unit (Booklet Finisher) (Optional) Paper size: Punch unit type Paper size : A3, A4, A5, B4 JIS, B5 JIS, 11 × 17, 8 × 14, 8 × 13, 2 & 4 holes type: 2 holes ×...
Page 179: Specifications For Lower Paper Tray (Optional)
Specifications for Lower Paper Tray (Optional) Specifications for Lower Paper Tray (Optional) Paper size: A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 ×...
Page 180: Specifications For Lower Paper Trays (Optional)
8. Appendix Specifications for Lower Paper Trays (Optional) Paper size: A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 × 14 , 8 ×...
Page 181: Specifications For Large Capacity Tray (Lct) (Optional)
Specifications for Large Capacity Tray (LCT) (Optional) Specifications for Large Capacity Tray (LCT) (Optional) Paper size: A4 , 8 × 11 Paper weight: 52 157 g/m (14 42 lb. Bond) Paper capacity (80 g/m , 20 lb. Bond): 1,000 sheets × 2 trays Power consumption: 45 W or less (Power is supplied from the main unit.) Dimensions (W ×...
Page 182: Specifications For Internal Tray 2 (Optional)
8. Appendix Specifications for Internal Tray 2 (Optional) Number of bins: Paper size: A3 , A4 , A5 , B4 JIS , B5 JIS 11 × 17 , 8 × 14 , 8 × 13 , 8 × 11 × 14 , 8 ×...
Page 183: Specifications For Internal Shift Tray (Optional)
Specifications for Internal Shift Tray (Optional) Specifications for Internal Shift Tray (Optional) Paper size: A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 11 × 17 , 8 × 14 , 8 ×...
Page 184: Specifications For Bridge Unit (Optional)
8. Appendix Specifications for Bridge Unit (Optional) Stack capacity (80 g/m , 20 lb. Bond): • 250 sheets: A4, 8 × 11 or smaller • 125 sheets: B4 JIS, 8 × 14 or larger Power consumption: 8 W or less (Power is supplied from the main unit.) Dimensions (W ×...
Page 185: Specifications For Ieee 1284 Interface Board (Optional)
Specifications for IEEE 1284 Interface Board (Optional) Specifications for IEEE 1284 Interface Board (Optional) • Do not use an IEEE 1284 cable that is longer than 3 meters. Transmission spec.: IEEE 1284 Required cable: Standard IEEE 1284 compliant Micro Centronics 36 pin cable...
Page 186: Specifications For Wireless Lan Board (Optional)
8. Appendix Specifications for Wireless LAN Board (Optional) Transmission spec.: • (mainly Europe and Asia) • Based on IEEE 802.11a/b/g (wireless LAN) • Based on IEEE 802.11b/g (wireless LAN) • (mainly North America) • Based on IEEE 802.11a/b/g (wireless LAN) Protocol: TCP/IP, IPX/SPX Transmission Rate:...
Page 187: Specifications For Bluetooth Interface Unit (Optional)
Specifications for Bluetooth Interface Unit (Optional) Specifications for Bluetooth Interface Unit (Optional) Supported Versions • Bluetooth Version 2.0 + EDR USB Interface • USB 1.1 Supported profiles • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) Frequency range 2400 2483.5 MHz Transmission Method...
Page 188: Specifications For Gigabit Ethernet (Optional)
8. Appendix Specifications for Gigabit Ethernet (Optional) Interface connector: 10Base-T, 100Base-TX, 1000Base-T Data transmission speed: 1000 Mbps, 100 Mbps, 10 Mbps Protocol: TCP/IP, IPX/SPX Distance between devices: 100 m...
Page 189: Specifications For Other Options
Specifications for Other Options Specifications for Other Options Copy data security unit The copy data security unit deletes images and prints the gray ground color of the paper when the documents marked unauthorized are copied.
Page 190: Trademarks
8. Appendix Trademarks Adobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Macintosh, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. ®...
Page 191 Trademarks ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition •...
Page 192 8. Appendix...
Page 193: Index
INDEX Clear Modes key........... Clear/Stop key............. 1000-sheet finisher........ 33, 35, 136 Collate..............1000BASE-T............Color originals............500-sheet finisher........33, 35, 132 Color Scanning............Combine............9, 21 Communicating indicator........Access to the machine........Components............Adding staples............Computer............... Adding Staples to 1000-sheet Finisher....Confidential File indicator........
Page 194 Entering symbols............ HTML manuals........103, 104, 105 Entering text............. 97, 99 Entry screen............. 97, 98 IEEE 1284 interface board......36, 149 Envelope........... 27, 70, 78 Image quality............Envelope lever............Important..............Environments to avoid......... Initial settings............Ethernet............11, 152 Install..............Exposure glass..........30, 115 Installing the HTML manuals......
Page 195 Paper size that is not automatically detected..Paper sizes and types for tray 1......Machine environment......... Paper sizes and types for trays 2 - 4....Machine smell............. Paper storage............Machine types............Paper trays............30, 80 Magazine..............Paper types............Mail to Print............Paperless fax............
Page 196 Replacing toner............. Symbol Entry............Right cover............. Symbols..............System Reset............Sample Copy key..........Sample Print............Tab sheets.............. Saving paper............Text..............97, 99 Scan files..............Thick paper............70, 80 Scanner............Toner............14, 47 85, 86, 89 Scanner Enhance Option........Total counter............Scanner unit............Trademarks............
Page 197 Where to put your machine........ Windows Network Printer........Wireless LAN..........11, 150 Wireless LAN board........36, 150 WSD...............
Page 198 MEMO...
Page 199 MEMO...
Page 200 MEMO D120-7524, D120-7526...
Page 202 D120-7524...
Page 203 Operating Instructions Copy and Document Server Reference For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 205 TABLE OF CONTENTS Manuals for This Machine..........................6 Notice..................................8 Important.................................8 How to Read This Manual..........................9 Symbols................................9 Names of Major Items...........................9 Notes................................9 Laws and Regulations............................11 Legal Prohibition............................11 Model-Specific Information..........................12 Functions Requiring Optional Configurations....................13 Display Panel..............................14 Simplified Display............................15 1. Placing Originals Originals................................17 Sizes and Weights of Recommended Originals..................17 Sizes Detectable with Auto Paper Select....................18 Missing Image Area............................21 Placing Originals..............................22...
Page 206 Copying onto Custom Size Paper from Tray 1..................38 Copying onto Special Paper from Tray 1....................39 Copying onto Envelopes from Tray 1......................40 Copying from the Bypass Tray........................44 Copying onto Regular Size Paper from the Bypass Tray.................46 Copying onto Custom Size Paper from the Bypass Tray................47 Copying onto Special Paper from the Bypass Tray..................50 Copying onto Envelopes from the Bypass Tray..................51 Reducing or Enlarging Originals........................55...
Page 207 Recalling a Stored Program........................100 Deleting a Stored Program........................100 Changing the Default Functions of the Copy's Initial Display..............102 3. Advanced Copying Adjusting Copy Image Density........................105 Auto Image Density...........................105 Manual Image Density..........................105 Combined Auto and Manual Image Density..................106 Image Adjustment............................107 Sharp / Soft...............................108 Contrast..............................108 Background Density..........................108 Selecting the Original Type..........................110...
Page 208 Centring..............................154 Positive / Negative...........................156 Series Copies.............................157 Booklet/Magazine...........................159 Covers................................164 Designate..............................166 Chapters..............................168 Slip Sheet..............................170 4. Document Server Relationship between Document Server and Other Functions..............173 Document Server Display..........................174 Simplified Display............................175 Preview Display............................176 Using the Document Server...........................178 Storing Data...............................178 Changing the User Name of a Stored Document...................182 Changing the File Name of a Stored Document..................183 Changing the Password of a Stored Document..................184 Checking the Details of a Stored Document...................184...
Page 209 Stamp................................212 Background Numbering...........................212 Preset Stamp..............................212 User Stamp..............................214 Date Stamp..............................215 Page Numbering............................216 Input / Output..............................219 Administrator Tools............................222 6. Appendix Function Compatibility...........................223 Trademarks..............................225 INDEX ................................227...
Page 210: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 211 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 212: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
Page 213: How To Read This Manual
How to Read This Manual • For proper use of this product, be sure to read About This Machine first. Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
Page 214 Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.
Page 215: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 216: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CGT021 The following information is region-specific.
Page 217: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Function Option Batch SADF Mixed Sizes Shift Sort Internal shift tray, internal finisher, 500-sheet finisher, 1000-sheet finisher, or booklet finisher Stack Internal shift tray, internal finisher, 500-sheet finisher, 1000-sheet finisher, or booklet finisher Staple Internal finisher, 500-sheet finisher, 1000-sheet...
Page 218: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing cannot be used. Initial copy display CHF001 1.
Page 219: Simplified Display
• The illustration is an example of the panel display when the internal finisher, punch unit, and LCT are installed. • p.201 "General Features" • p.205 "Reproduction Ratio" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
Page 220 • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.
Page 221: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals: Original location...
Page 222: Sizes Detectable With Auto Paper Select
1. Placing Originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with adhesive tape, glue or paste stuck to them • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper •...
Page 223 Originals *4 If you want to make A5 size detectable, contact your service representative. *5 Default is 11 × 17. If you want to switch the detectable size from 11 × 17 to 8K, contact your service representative. *6 Default is 8 ×...
Page 224 1. Placing Originals Exposure glass BZH045 1260 mm 11.6 49.6 inches BZK026 • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. •...
Page 225: Missing Image Area
Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, margin of a few millimeters on all four sides of the original might not be copied. BZH047 1. 2 +2.5/-1.5 mm (0.08 +0.10/-0.06 inches) 2.
Page 226: Placing Originals
1. Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...
Page 227 Placing Originals Wrong position Correct position CHF040 Press [Special Original]. Select the original orientation, and then press [OK].
Page 228: Left Original Beeper
1. Placing Originals • It is recommended that you use this function together with the Auto Paper Select or Auto Reduce / Enlarge function. Left Original Beeper The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying.
Page 229: Placing Originals In The Auto Document Feeder
Placing Originals • When you place a thick book or three-dimensional original on the exposure glass and lower the ADF, the back side of the ADF rises up to accommodate the original. Keep your hands away from the hinges at the back of the ADF when you close it. CHF031 •...
Page 230 1. Placing Originals When the number of originals placed in the ADF exceeds the limit: See “Batch Mode”. When placing originals one by one: See “SADF Mode”. When copying originals of various sizes: See “Mixed Sizes Mode”. Adjust the document guide to the original size. Set the aligned originals face up into the ADF.
Page 231: Batch Mode
Placing Originals Batch Mode When copying in Batch mode, the machine copies originals of 50 or more pages as single documents, even if those originals are divided when fed into the ADF. • Place special originals, such as translucent paper, one by one. Press [Special Original].
Page 232: Mixed Sizes Mode
1. Placing Originals Press [Special Original]. Press [SADF], and then press [OK]. Place one page of an original, and then press the [Start] key. When the machine instructs you to place another original, place the next page. The second and subsequent pages will be fed automatically without pressing the [Start] key. •...
Page 233 Placing Originals (mainly North America) 11 × 17 , 8 × 14 , 8 × 11 , 10 × 14 , 7 × 10 , A3 , A4 Press [Special Original]. Press [Mixed Sizes], and then press [OK]. Align the rear and left edges of the originals as shown in the illustration. BZK028 1.
Page 234: Specifying Original Sizes
1. Placing Originals BZH164 Specifying Original Sizes Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Special Original]. Press [Original Size]. Press [Regular Size]. Select the size of original, and then press [OK] twice. Place the originals, and then press the [Start] key.
Page 235 Placing Originals Custom sizes When copying custom size originals, specify the size of the originals. • Originals that have a horizontal length of 128 1260 mm (5.1 49.6 inches) and a vertical length of 128 297 mm (5.1 11.6 inches) can be placed with this function. If the ADF is not installed, the maximum horizontal length is 432 mm (17.0 inches).
Page 236 1. Placing Originals...
Page 237: Basic Copying
2. Basic Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.
Page 238: Interrupt Copy
2. Basic Copying When the copy job is finished, press the [Clear Modes] key to clear the settings. • After logging in the machine, be sure to log out of it to prevent unauthorized usage. • To stop the machine during a multi-copy run, press the [Clear/Stop] key. •...
Page 239: Job Preset
Basic Procedure Remove the originals that were being copied. Place the originals you want to copy. Press the [Start] key. The machine starts making copies. When copying is complete, remove the originals and copies. Press the [Interrupt] key again. The interrupt key indicator goes off. Replace the originals that you were copying, and then press the [Start] key.
Page 240 2. Basic Copying Press [New Job] when "Copying..." appears. Be sure message "Ready" appears, and then make settings for the next copy job. Place the originals, and then press the [Start] key. All originals are scanned. When the preset job is complete, a job preset confirmation dialog box appears. Press [Exit].
Page 241: Copying From Tray 1
Copying from Tray 1 Copying from Tray 1 Tray 1 allows you to copy onto non-standard paper. Use tray 1 to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in trays 2 to 4. •...
Page 242: Copying Onto Custom Size Paper From Tray 1
2. Basic Copying Press [Paper Size]. Select the paper size. Press [OK] twice. Place the originals, and then press the [Start] key. • Steps 2 to 4 are not necessary if the size displayed on the key for tray 1 and that of the paper loaded in tray 1 are the same.
Page 243: Copying Onto Special Paper From Tray 1
Copying from Tray 1 Press [Paper Size]. Press [Custom Size]. Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...
Page 244: Copying Onto Envelopes From Tray 1
2. Basic Copying • We recommend that you use specified OHP transparencies. • Do not use OHP transparencies for color copying. • When copying onto OHP transparencies, remove copied sheets one by one. • The Duplex function cannot be performed on thick paper, OHP transparencies, or label paper. If [1 Sided 2 Sided] is selected, cancel the setting.
Page 245 Copying from Tray 1 • Specify the paper type and thickness under Paper Type: Tray 1 in User Tools in advance. For the paper type, select [Envelope]. Specify the paper thickness depending on the thickness of the envelopes. For details, see “System Settings”, Network and System Settings Reference. •...
Page 246 2. Basic Copying Open the right cover by lifting the catch. CHF036 Push down the envelope lever of the fusing unit on the left. CHF037 Close the right cover. CHF038 Select tray 1, and then press the [ ] key. Press [Paper Size].
Page 247 Copying from Tray 1 When the copy job is finished, be sure to return the envelope lever to its original position. If you copy onto plain paper without returning the lever to its original position, the copy quality might be reduced. •...
Page 248: Copying From The Bypass Tray
2. Basic Copying Copying from the Bypass Tray The bypass tray allows you to copy onto non-standard paper. Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. •...
Page 249 Copying from the Bypass Tray Open the bypass tray. CHF007 Insert the paper face down until you hear the beep, and then align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur.
Page 250: Copying Onto Regular Size Paper From The Bypass Tray
2. Basic Copying • A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 12 × 18 , 11 × 17 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 8 ×...
Page 251: Copying Onto Custom Size Paper From The Bypass Tray
Copying from the Bypass Tray Select the paper size. Press [OK] twice. Place the originals, and then press the [Start] key. Copying onto Custom Size Paper from the Bypass Tray Makes copies onto custom size paper from the bypass tray. •...
Page 252 2. Basic Copying Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...
Page 253 Copying from the Bypass Tray Press [Program]. The confirmation screen appears. Press [Exit]. Press [OK] twice. • To change the value you entered, press the item you want to change, and then enter a new value. • You can specify only one custom size. Recalling the registered custom size Recalls the registered paper size.
Page 254: Copying Onto Special Paper From The Bypass Tray
2. Basic Copying Copying onto Special Paper from the Bypass Tray When copying onto special paper such as OHP transparencies, thick paper such as postcards, adhesive label paper, and thin paper, select the type and size of paper. • We recommend that you use specified OHP transparencies. •...
Page 255: Copying Onto Envelopes From The Bypass Tray
Copying from the Bypass Tray Copying onto Envelopes from the Bypass Tray When copying onto envelopes, specify the paper type and paper size. • Envelopes should be fed from tray 1 or the bypass tray. • Some kinds of envelopes might cause misfeeds or wrinkle. If this happens, push down the envelope lever of the fusing unit.
Page 256 2. Basic Copying Close the right cover. CHF038 Open the bypass tray and set the envelopes print side down with their flaps closed and pointing toward the back of the machine. Push the envelopes into the machine until you hear the beep. CHF041 Align the paper guides to the envelope size.
Page 257 Copying from the Bypass Tray When the copy job is finished, be sure to return the envelope lever to its original position. If you copy onto plain paper without returning the lever to its original position, the copy quality might be reduced. •...
Page 258 2. Basic Copying • Load only as much envelopes as can be held between the paper guides on the bypass tray. For the number of envelopes that you can set on the bypass tray, see “Recommended Paper Sizes and Types”, About This Machine. •...
Page 259: Reducing Or Enlarging Originals
Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. In addition to the functions described in this section, advanced reduce/enlarge copy functions are also available.
Page 260 2. Basic Copying BZK029 1. Base point when placed on the exposure glass 2. Base point when placed in the ADF Press [Reduce / Enlarge]. Select a ratio, and then press [OK]. Place the originals, and then press the [Start] key.
Page 261: Zoom
Reducing or Enlarging Originals • You can change reproduction ratios shown on the initial display under Reproduction Ratio in User Tools. For details about Reproduction Ratio, see “Reproduction Ratio”. • You can also select a preset ratio on the initial display, press the shortcut reduce/enlarge key. In the case, proceed to step 3.
Page 262 2. Basic Copying Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [ ] and [ ]. Press [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%.
Page 263 Reducing or Enlarging Originals Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. • To change the value you entered, press [Clear], and then enter a new value.
Page 264: Auto Reduce / Enlarge
2. Basic Copying Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. BZH027 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.
Page 265 Reducing or Enlarging Originals (mainly Europe and Asia) Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 8 × 13 A3 , B4 JIS , A4 , B5 JIS , A5 , 11 ×...
Page 266: Duplex Copying
2. Basic Copying Duplex Copying This section describes how to make duplex copies. Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • The paper weight that can be used with this function is 52 105 g/m (14 28 lb.
Page 267 Duplex Copying BZH066 Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].
Page 268 2. Basic Copying Select [1 Sided 2 Sided] or [2 Sided 2 Sided]. To change the original or copy orientation, press [Orientation]. Press [OK]. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 269: Originals And Copy Orientation
Duplex Copying • By default, a binding margin is made on the back side. • p.207 "Edit" Originals and Copy Orientation You can select the orientation of originals and copies. • Top to Top BZH067 • Top to Bottom BZH068 Press [Orientation].
Page 270: Combined Copying
2. Basic Copying Combined Copying This section describes how to make combined copies. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. •...
Page 271 Combined Copying 1 Sided 2 Pages Combine 1 Side Copies two 1-sided originals to one side of a sheet. BZH030 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet. BZH069 1 Sided 8 Pages Combine 1 Side Copies eight 1-sided originals to one side of a sheet.
Page 272 2. Basic Copying BZH031 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. BZH071 2 Sided 4 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. BZH072 Orientation of the original and image position of combine Portrait ( ) originals...
Page 273 Combined Copying BZH073 Landscape ( ) originals BZH074 Placing originals (originals placed in the ADF) • Originals read from left to right BZH075 • Originals read from top to bottom BZH076 Press [Dup./Combine/Series]. Press [Combine].
Page 274: Two-Sided Combine
2. Basic Copying Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine. Press [OK]. Select the paper size. Place the originals, and then press the [Start] key. •...
Page 275 Combined Copying BZH077 1. Front 2. Back 1 Sided 16 Pages Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side. BZH078 1. Front 2. Back 2 Sided 2 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. BZH033...
Page 276 2. Basic Copying 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BZH079 1. Front 2. Back 2 Sided 8 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with eight pages per side. BZH080 1.
Page 277 Combined Copying Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy. Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. Select the number of originals to combine. Press [OK].
Page 278: Finishing
2. Basic Copying Finishing You can sort, staple, and punch your copies. • Depending on your model and which options are installed on it, some of these functions might not be available. For details, see “Functions Requiring Optional Configurations”. • p.13 "Functions Requiring Optional Configurations" Sort The machine assembles copies as sets in sequential order.
Page 279 Finishing Press [Finishing]. Select [Sort] or [Rotate Sort]. When the finisher is not attached: When the internal finisher is attached: When the 500-sheet finisher is attached:...
Page 280 2. Basic Copying When the 1000-sheet finisher is attached: When the booklet finisher is attached: Press [OK]. Enter the number of copy sets using the number keys. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. Press the [Start] key.
Page 281 Finishing • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top. • When placing originals on the exposure glass, or in the ADF using Batch mode, press the [ ] key after all the originals have been scanned.
Page 282 2. Basic Copying • When the number of copies exceeds capacity, copying stops. If this happens, remove copies from the tray to resume copying. For details about the number of copy sheets that the output tray can accommodate, see “Appendix”, About This Machine. •...
Page 283: Stack
Finishing While "Copying..." is displayed, press the [Clear/Stop] key. Press [Change Quantity]. Enter the number of copy sets with the number keys, and then press the [ ] key. Press [Continue]. Copying starts again. • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed.
Page 284 2. Basic Copying Press [Finishing]. Press [Stack]. When the internal finisher is attached: When the 500-sheet finisher is attached: When the 1000-sheet finisher is attached:...
Page 285: Staple
Finishing When the booklet finisher is attached: Press [OK]. Enter the number of copies with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 286 2. Basic Copying BZH084 • You cannot use the bypass tray with this function. Original orientation and stapling position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but set the original facing downwards.
Page 287 Finishing *2 *3 CHF012 • Booklet finisher...
Page 288 2. Basic Copying *2 *3 CHF014 *1 The above tables show staple positioning. The orientation of the paper does not indicate orientation of delivery. *2 You cannot staple at this position when copying onto B4 JIS, 8 × 13 or larger. *3 If you want to staple at this position, select unreadable orientation in Original Orientation and then select Top 2.
Page 289 Finishing When the 500-sheet finisher is attached: When the 1000-sheet finisher is attached: When the booklet finisher is attached:...
Page 290 2. Basic Copying When you select a stapling position, Sort is automatically selected. Press [OK]. Enter the number of copy sets with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 291 Finishing • To specify Left 2 or Top 2 together with 2 Originals or 8 Originals of Combine 1 Side, or 4 Originals or 16 Originals of Combine 2 Sides: specify paper for orientation originals and specify paper for orientation originals. •...
Page 292: Punch
2. Basic Copying • Replace Auto Tray Switching with With Image Rotation in User Tools. • If you select Staple: Centre with the booklet finisher, the machine staples and folds the paper in the center, then delivers the paper folded. •...
Page 293 Finishing The relationship between the orientation in which you place the original and the punch hole positions is as follows: In the following illustration, two holes is specified, however the punch hole positions are the same regardless of the number of holes. *2 *3 CHF033 *1 The above table shows punch hole positioning.
Page 294 2. Basic Copying When the booklet finisher is attached: Press [OK]. Enter the number of copy sets with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
Page 295: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. •...
Page 296 2. Basic Copying • When placing originals on the exposure glass, press the [ ] key after all the originals have been scanned. • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default.
Page 297: Managing Jobs
Managing Jobs Managing Jobs Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...
Page 298: Checking Jobs In The Job List
2. Basic Copying CHF016 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using Web Image Monitor...
Page 299: Changing The Order Of Jobs
Managing Jobs Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].
Page 300: Deleting Jobs
2. Basic Copying Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. Press [Exit]. • To resume the suspended jobs, press [Resume Printing]. •...
Page 301: Checking The Job History
Managing Jobs Checking the Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit] twice.
Page 302: Registering Frequently Used Functions
2. Basic Copying Registering Frequently Used Functions You can store frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. The settings you can register are Original Type, Density, Special Original, Original Orientation, Finishing, Cover/Slip Sheet, Edit / Stamp, Dup./Combine/Series, Reduce / Enlarge, Store File, paper tray, and number of copies.
Page 303: Changing A Stored Program
Registering Frequently Used Functions Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.
Page 304: Recalling A Stored Program
2. Basic Copying Press the program number you want to change. Press [Yes]. Enter the program name. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.
Page 305 Registering Frequently Used Functions Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display.
Page 306: Changing The Default Functions Of The Copy's Initial Display
2. Basic Copying Changing the Default Functions of the Copy's Initial Display You can configure the settings of the initial screen so that the default display contains the functions you use most often. For example: if the default selection is the Duplex function, but the function you use most frequently is 1- sided copying, you can change the default selection to 1-sided copying instead.
Page 307 Changing the Default Functions of the Copy's Initial Display Press [Program]. When a confirmation dialog appears, press [Yes]. The current settings are programmed as defaults. The screen returns to the initial display. • To restore the factory default settings on the initial display, press [Restore Factory Defaults]. •...
Page 308 2. Basic Copying...
Page 309: Advanced Copying
3. Advanced Copying This chapter describes the procedure for making copies in various modes. Adjusting Copy Image Density There are three types of adjustment available. Auto image density The machine automatically adjusts the image density by scanning the densities of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 310: Combined Auto And Manual Image Density
3. Advanced Copying If [Auto Density] is selected, press [Auto Density] to cancel it. Press [ ] or [ ] to adjust the image density. The density indicator “ ” moves. Combined Auto and Manual Image Density Adjusts the density of an image only for dark texture originals. Make sure [Auto Density] is selected.
Page 311: Image Adjustment
Image Adjustment Image Adjustment Adjusts image qualities. The following three types of image adjustments are available: Sharp / Soft Adjusts the outline of an image. Contrast Adjusts the shades of an image. Background Density Adjusts the background density of an image. Press [Edit / Stamp].
Page 312: Sharp / Soft
3. Advanced Copying • The adjusted settings will be deleted and the initial values will be reset, when Auto Clear has been performed, when the [Clear Modes] key has been pressed or when the power has been turned off. Sharp / Soft Adjusts the outline of an image.
Page 313 Image Adjustment Adjust the image quality by pressing [Lighter] or [Darker]. Press [OK]. • Adjustments should be made lighter when copying dark textured originals, such as newspaper or recycled paper.
Page 314: Selecting The Original Type
3. Advanced Copying Selecting the Original Type Select an original type that is suitable for your originals. There are five original types available: Text For originals that contain mainly text or printed characters. Text / Photo For originals that contain both text and photographs or pictures. Photo For photographs or pictures.
Page 315 Selecting the Original Type • p.201 "General Features"...
Page 316: Selecting Copy Paper
3. Advanced Copying Selecting Copy Paper Select paper you want to copy onto. There are two ways to select copy paper: Auto Paper Select The machine selects a suitable size of copy paper automatically based on the detected original size and the reproduction ratio you select. Manual Paper Select Select the tray containing the paper you want to copy onto: a paper tray, the bypass tray, or the LCT.
Page 317 Selecting Copy Paper Make sure that [Auto Paper Select] is selected. Trays with a key mark ( ) will not be automatically selected. For details about which trays are unavailable when [Auto Paper Select] is applied, see “Tray Paper Settings”, Network and System Settings Reference.
Page 318: Manual Paper Select
3. Advanced Copying Original size and orientation Copy paper size and orientation A4, B5 B4 JIS, JIS, 8 When However, × 11, or enlarging to × you can use: × 14, or CHF045 CHF045 11 × 17 • This function works when Auto Paper Select or Auto Reduce / Enlarge is selected. See “Auto Paper Select”...
Page 319: Advanced Reduce/Enlarge Copying
Advanced Reduce/Enlarge Copying Advanced Reduce/Enlarge Copying This section describes the advanced functions for reducing or enlarging images. For details about the basic reduce/enlarge copy functions, see “Reducing or Enlarging Originals”. • p.55 "Reducing or Enlarging Originals" Size Magnification This function calculates a reproduction ratio based on the lengths of the original and copy. BZK054 Measure and specify the lengths of the original and copy by comparing “A”...
Page 320: Directional Magnification (%)
3. Advanced Copying Enter the length of the original with the number keys, and then press [ ]. You can enter sizes between 1 to 999 mm (0.1 to 99.9 inches) in increments of 1 mm (0.1 inches). Enter the length of the copy with the number keys, and then press [ ]. Press [OK] twice.
Page 321 Advanced Reduce/Enlarge Copying • The reproduction ratios you can specify are 25 400%. • When entering a percentage ratio, you can specify any value in the permitted range, regardless of original or copy paper size. However, depending on settings and other conditions, part of the image may not be copied, or margins will appear on copies.
Page 322 3. Advanced Copying Adjust the ratio using [ ] and [ ]. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%. Press [Vertical].
Page 323: Directional Size Magnification (Mm) (Mainly Europe And Asia)
Advanced Reduce/Enlarge Copying Press [Horizontal]. Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press the key you want to change, and then enter a new value. Directional Size Magnification (mm) (mainly Europe and Asia) Specify the horizontal and vertical lengths of the original and copy image.
Page 324 3. Advanced Copying Press [Reduce / Enlarge]. Press [Dir. Size Mag. mm]. Enter the horizontal size of the original with the number keys, and then press [ ]. Enter the horizontal size of the copy with the number keys, and then press [ ]. Enter the vertical size of the original with the number keys, and then press [ ].
Page 325: Directional Size Magnification (Inch) (Mainly North America)
Advanced Reduce/Enlarge Copying Directional Size Magnification (inch) (mainly North America) Specify the horizontal and vertical lengths of the original and copy image. Copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. BZK064 1. Horizontal original size: A inch 2.
Page 326: Create Margin
3. Advanced Copying Enter the horizontal size of the original with the number keys, and then press [ ]. Enter the horizontal size of the copy with the number keys, and then press [ ]. Enter the vertical size of the original with the number keys, and then press [ ]. Enter the vertical size of the copy with the number keys, and then press [ ].
Page 327 Advanced Reduce/Enlarge Copying • You can change the ratio for Create Margin under Reproduction Ratio in User Tools. For details about Reproduction Ratio, see “Reproduction Ratio”. • p.205 "Reproduction Ratio"...
Page 328: Stamps
3. Advanced Copying Stamps Copies with the date, page numbers, etc. Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents.
Page 329: Preset Stamp
Stamps Enter the number to start counting from with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press [Clear], and then enter a new value. • You can enter a number between 1 and 9999. •...
Page 330 3. Advanced Copying “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT” Stamp position and original orientation The stamp positions differ according to the orientation in which you place the originals. BZK032 Press [Edit / Stamp]. Press [Stamp].
Page 331 Stamps Select the desired message. You can change the position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. • You can change the settings for Preset Stamp under Stamp in User Tools. Depending on the setting, density may change.
Page 332: User Stamp
3. Advanced Copying User Stamp Copies a scanned image as a stamp. Letters or images you use frequently can be registered. BZH110 • You have to register a user stamp before using this function. For details, see “Registering a user stamp”.
Page 333 Stamps Press [Edit / Stamp]. Press [Stamp]. Press [User Stamp]. Select the stamp you require. You can change the stamp position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. •...
Page 334 3. Advanced Copying Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Registering a user stamp Scans an image that is used as a user stamp. The size range for stamp images is 10 297 mm (0.4 11.7 inches) high and 10 432 mm (0.4 17.0 inches) wide.
Page 335 Stamps Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Program], and then press the stamp number you want to program. Enter the user stamp name (up to 10 characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press [ ].
Page 336: Date Stamp
3. Advanced Copying You cannot restore a deleted stamp. Press the [User Tools/Counter] key. CHB029 Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete. Select [Yes], and then press [Exit].
Page 337 Stamps 4/5/2010 BZH203 • You cannot use the bypass tray with this function. You can select from the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD Stamp position and original orientation The date stamp positions differ according to the orientation in which you place the originals. 10/10/2010 10/10/2010 BZK034...
Page 338 3. Advanced Copying Press [Edit / Stamp]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the style and position of the date. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].
Page 339 Stamps 4/5/2010 4/5/2010 BZH205 • p.212 "Stamp" Changing the format of date Changes the format of date. Press [Change Format] under Current Date. Select the date format, and then press [OK]. Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK].
Page 340: Page Numbering
3. Advanced Copying Page Numbering Use this function to print page numbers on your copies. BZH115 • You cannot use the bypass tray with this function. Page number formats There are six formats available for page numbering. • P1,P2... • 1/5,2/5... •...
Page 341 Stamps BZK024 Press [Edit / Stamp]. Press [Stamp]. Press [Page Numbering]. Select the page numbering format.
Page 342 3. Advanced Copying You can change the stamp position, pages to be stamped, and numbering. After making all settings, press [OK]. Press [OK]. • You can change the settings for Page Numbering under Stamp in User Tools. For details about Stamp, see “Stamp”.
Page 343 Stamps BZH173 1. Front 2. Back • p.212 "Stamp" Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P. 2...”, “1,2...”) Specify the first printing page and start number.
Page 344 3. Advanced Copying In the following procedure, “P1,P2...” is selected, but the procedure is the same regardless of the format you select. Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ].
Page 345 Stamps Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press [ ]. Press [Last Number], enter the number of page at which to stop numbering with the number keys, and then press [ ].
Page 346 3. Advanced Copying Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Chapter No.], enter the chapter number from which to start numbering with the number keys, and then press [ ]. Press [First Printing Number], enter the page number from which to start printing with the number keys, and then press [ ].
Page 347: Advanced Copier Functions
Advanced Copier Functions Advanced Copier Functions This section describes the machine's advanced copy functions. Margin Adjustment Copies originals leaving a binding margin. BZH122 Press [Edit / Stamp]. Make sure that [Margin Adj.] is selected. If [Margin Adj.] is not selected, press [Margin Adj.].
Page 348: Erase Centre / Border
3. Advanced Copying Specify a binding margin for the front side pages. Specify a binding margin for the back side pages. Then press [OK]. If you do not need to specify the margins for the back side pages, press [OK]. •...
Page 349 Advanced Copier Functions BZH123 Erase Centre Erases the center margin of the original image. BZH124 Erase Centre / Border Erases both the center and edge margins of the original image. BZH125 • The relationship between the original orientation and the erased part is as follows:...
Page 350 3. Advanced Copying original original BZH126 BZK065 1. Erased part 2. 2 99 mm (0.1 3.9 inches) • The erase width is set to 10 mm (0.4 inches) as a default. You can change this setting under Edit in User Tools. For details about Edit, see “Edit”. •...
Page 351 Advanced Copier Functions Specify an erase border width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
Page 352 3. Advanced Copying Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 353 Advanced Copier Functions Specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
Page 354 3. Advanced Copying Press [Centre], and then specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [Border], and then specify the erase width with [ ] and [ ].
Page 355: Image Repeat
Advanced Copier Functions Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 356 3. Advanced Copying Original: A5 /Copy paper: A4 , Original: A5 /Copy paper: A4 , Original: 5 × 8 Copy paper: 8 × 11 , or Original: 5 × 8 /Copy paper: 8 × 11 4 repeats (71 %) 16 repeats (35 %) BAT096S BAT095S Original: A5 /Copy paper: A4 , Original: A5 /Copy paper: A4 , Original: 5...
Page 357: Double Copies
Advanced Copier Functions • You can repeatedly copy the image of the specified area. Measure the vertical and horizontal lengths of the area you want to copy from the base point, and then enter each length in Custom Size in Original Size. Place the original on the exposure glass to copy. CFG014 1.
Page 358: Centring
3. Advanced Copying × 8 , 10 × 14 , 7 × 10 , A3 , A4 • If your originals are one of the above sizes, be sure to manually select the copy paper or place the originals in the ADF. See the following table for original and copy paper sizes when using a 100% ratio: orientation orientation...
Page 359 Advanced Copier Functions BZH136 • You cannot use the bypass tray with this function. The original sizes and orientations you can use with this function are as follows: (mainly Europe and Asia) Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 8...
Page 360: Positive / Negative
3. Advanced Copying Press [Edit / Stamp]. Press [Edit Image]. Press [Centring]. Press [OK]. • Though the original is set to a different orientation from the paper loaded, the machine will not rotate the image by 90 degrees (Rotate Copy). Positive / Negative Copies an image inverted.
Page 361: Series Copies
Advanced Copier Functions Press [Edit / Stamp]. Press [Edit Image]. Press [Positive / Negative]. Press [OK]. Series Copies Separately copies the front and back of a 2-sided original or the two facing pages of a bound original onto two sheets. •...
Page 362 3. Advanced Copying BZH039 2 Sided 1 Sided You can make 1-sided copies from 2-sided originals. BZH040 Press [Dup./Combine/Series]. Press [Series].
Page 363: Booklet/Magazine
Advanced Copier Functions Select [2 Sided 1 Sided] or [Book 1 Sided], and then press [OK]. If you specified [2 Sided 1 Sided], you can specify the orientation. For details, see “Originals and Copy Orientation”. • When placing originals on the exposure glass or in the ADF using Batch mode, press the [ ] key after all originals have been scanned.
Page 364 3. Advanced Copying BZH035 1. Open to left 2. Open to right 2 Sided Booklet Make 2-sided originals to copies in page order for a folded booklet as shown. BZH036 1. Open to left 2. Open to right 1 Sided Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
Page 365 Advanced Copier Functions 2. Open to right 2 Sided Magazine Copies two or more originals of 2-sided to make copies in page order when they are folded and stacked. BZH038 1. Open to left 2. Open to right Book 2 Sided Copies a two-page spread original onto one sheet with one page per side.
Page 366 3. Advanced Copying BZH042 How to fold and unfold copies to make a booklet Fold a copy along the centerline, and open. BZH144 1. Open to left 2. Open to right How to fold and unfold copies to make a magazine Fold and stack copies to make a magazine, and open.
Page 367 Advanced Copier Functions Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]), or select a book type from [Book 2 Sided] and [Front&Back Sided]. If you specified [2 Sided] for the original, [Book 2 Sided], or [Front&Back 2 Sided], you can specify the orientation of originals or copies.
Page 368: Covers
3. Advanced Copying • If the orientation of originals is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly. • You cannot copy with originals different in size and orientation. •...
Page 369 Advanced Copier Functions BZH148 Front/Back Cover This function copies the first and last pages of an original onto paper that has been specified for covers, or places a cover sheet before the first copy page and after the last copy page. •...
Page 370: Designate
3. Advanced Copying Select [Copy] or [Blank] for the cover sheet, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. • You cannot specify both Front Cover and Front/Back Cover at the same time. •...
Page 371 Advanced Copier Functions BZH151 • Blank BZH152 • You cannot specify the bypass tray as the Main Sheet Tray. • Before using this function, select the tray for designation sheets under Slip Sheet Tray in User Tools. For details, see “System Settings”, Network and System Settings Reference. Press [Cover/Slip Sheet].
Page 372: Chapters
3. Advanced Copying Press the key to select the chapter number. To select pages 11 to 20 (chapter), press [11-20]. Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key. To specify another page location, repeat steps 3 to 5.
Page 373 Advanced Copier Functions • Before selecting this function, press [Dup./Combine/Series] and then select [1 Sided 2 Sided] or [Combine]. • This function can be used only when you use the Duplex (1 Sided 2 Sided) or Combine function. Press [Cover/Slip Sheet]. Press [Designate / Chapter].
Page 374: Slip Sheet
3. Advanced Copying Slip Sheet Every time an original page changes, a slip sheet is inserted. You can also print on the inserted slip sheet. Since a slip sheet is inserted for every page, you can protect printed surfaces. This function is useful in copying onto OHP transparencies.
Page 375 Advanced Copier Functions Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. When copying onto OHP transparencies, use tray 1 or the bypass tray. •...
Page 376 3. Advanced Copying...
Page 377: Document Server
4. Document Server The Document Server enables you to store documents on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used. Copier functions •...
Page 378: Document Server Display
4. Document Server Document Server Display Explains the screens and icons displayed in the Document Server function. Document Server initial display CHF019 1. Displays operational status and messages. 2. Displays the title of the current screen. 3. Displays the numbers of originals stored into the memory, copies set, and copies made. 4.
Page 379: Simplified Display
Document Server Display • All the stored documents may not be displayed depending on the security function specified. Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
Page 380: Preview Display
4. Document Server 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display. Preview Display This section explains the items that appear on the preview display and how to preview stored documents.
Page 381 Document Server Display 5. Display Position Indicates the location of the displayed preview image when the image is enlarged. 6. [ ][ ][ ][ ] Moves the display area in the direction indicated by the arrow. 7. [Zoom Out], [Zoom In] Scales the displayed page down or up.
Page 382: Using The Document Server
4. Document Server Using the Document Server The following describes how to use the Document Server. Storing Data The following describes the procedure for storing documents on the Document Server. • Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
Page 383 Using the Document Server Press the [Document Server] key. CHF022 Press [Scan Original]. Enter a user name, file name, and password, if necessary. When not changing a file name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the [Start] key.
Page 384 4. Document Server Delete File in Document Server in User Tools. See “System Settings”, Network and System Settings Reference. • If you do not want stored documents to be automatically deleted, select [Off] in Auto Delete File in Document Server before storing a document. If you select [On] later, data stored after will be automatically deleted.
Page 385 Using the Document Server Press [File Name]. The soft keyboard appears. Press [Delete All] to delete automatically generated document name. Pressing [Backspace] allows you to delete up to any desired position. Enter a document name, and then press [OK]. • You can enter up to 20 characters for a document name. In the list, however, up to 16 characters are displayed as the document name.
Page 386: Changing The User Name Of A Stored Document
4. Document Server Enter a password with the number keys, and then press [OK]. You can use four to eight digits for the password. For double-check, enter the password again, and then press [OK]. Changing the User Name of a Stored Document You can change the user name for a stored document.
Page 387: Changing The File Name Of A Stored Document
Using the Document Server Press [Change User Name]. Enter a new user name, and then press [OK]. Press [OK]. • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.
Page 388: Changing The Password Of A Stored Document
4. Document Server • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • For details about how to enter text, see “Entering Text”, About This Machine. Changing the Password of a Stored Document You can change the password of a stored document.
Page 389: Searching For Stored Documents
Using the Document Server Select the document whose details are to be displayed. If a password is set, enter it, and then press [OK]. Press [Details]. Details of the document will be displayed. • If you have selected two or more documents, press [ ] or [ ] to view their information. •...
Page 390 4. Document Server • Web Image Monitor enables searching and reordering of stored documents from computers. • For details about Web Image Monitor, see Help of Web Image Monitor. • For details about how to enter text, see “Entering Text”, About This Machine. Searching by file name Searches for stored documents by file name.
Page 391: Printing Stored Documents
Using the Document Server Press [User Name]. When specifying a registered user name, select it. When the user name is not registered, press [Manual Entry], and then enter it from the input screen to be displayed. Then press [OK]. Press [OK]. User names that match completely from the starting character will be searched and displayed on the screen.
Page 392 4. Document Server When specifying printing conditions, press [To Printing Screen]. The printing condition screen will appear. The user name, file name, and printing order of the document will be displayed. Enter the number of print copies with the number keys. The maximum quantity that can be set is 999.
Page 393 Using the Document Server • The copy and printer features hold the specified printing conditions after the operation is over and apply them at the next printing. The facsimile features do not have the function of storing the printing conditions. •...
Page 394 4. Document Server Interrupting a print job Interrupts a print job. Press the [Clear/Stop] key. Press [Stop]. Changing the number of print copies while printing is in progress You can change the number of sets during printing. • This function can be used only when the Sort function is selected in the printing conditions. Press the [Clear/Stop] key.
Page 395 Using the Document Server • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed. Sample print When the number of sets is massive, you can print a single set in advance to check the printing order and the printing conditions of the selected documents.
Page 396 4. Document Server Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page]. Press [1st Page]. Press the [Start] key. Printing a specified page You can print the specified page alone of the document selected on the Select File screen. Select the document to be printed.
Page 397: Deleting A Stored Document
Using the Document Server Printing a specified range You can print the pages in the specified range alone of the document selected on the Select File screen. Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page].
Page 398: Displaying Stored Documents With Web Image Monitor
4. Document Server Press [Delete File]. Press [Yes]. • You can delete all documents stored in the Document Server under Delete All Files in Document Server in User Tools. For details about Delete All Files in Document Server, see “System Settings”, Network and System Settings Reference.
Page 399: Downloading Stored Documents With Web Image Monitor
Using the Document Server For example: If the address is “192.168.001.010”, you must enter it as “192.168.1.10” to connect to the machine. The top page of Web Image Monitor will be displayed. Click [Document Server]. The list of documents in the Document Server will be displayed. Click of the document you want to confirm.
Page 400: Registering Frequently Used Functions For Printing Stored Documents From The Document Server
4. Document Server • You can select [JPEG] only for files that are full color or gray scale and compressed using the scanner function. • If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's [Internet Options] menu and register the machine's URL as a trusted site.
Page 401 Using the Document Server To configure the default functions displayed on the initial scan original screen, press the [Program] key and then press [Program]. • p.102 "Changing the Default Functions of the Copy's Initial Display"...
Page 402 4. Document Server...
Page 403: Copier And Document Server Features
5. Copier and Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. •...
Page 404: Quitting User Tools
5. Copier and Document Server Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to quit the settings of User Tools. Press the [User Tools/Counter] key. CHB029 •...
Page 405: General Features
General Features General Features This section describes the user tools in the General Features menu under Copier / Document Server Features. Auto Image Density Priority You can set whether Auto Image Density is “On” or “Off” when the machine is turned on, reset, or modes are cleared.
Page 406 5. Copier and Document Server Features When you cancel [Auto Paper Select], the sizes of paper loaded in the trays are displayed. Original Orientation in Duplex Mode You can set the orientation of the originals when copying two-sided originals. Default: [Top to Top] Copy Orientation in Duplex Mode You can set the orientation of the copies when making two-sided copies.
Page 407 General Features Default: [On] If Panel Key Sound of General Features (System Settings) during system settings is set to “Off”, this function is invalidated even if it is set to “On”. Job End Call You can set whether to generate a buzzer sound (“pi”) when a copy is completed. If Panel Key Sound of General Features (System Settings) is “Lowest”, “Low”, “Medium”, or “High”, the machine beeps to notify you that it did not complete a job for reasons such as copying was interrupted, the paper tray ran out of paper, or a paper jam occurred.
Page 408 5. Copier and Document Server Features Default for “Customize Function: Document Server Storage 1”: [2 Sided Orig. Top to Top] Default for “Customize Function: Document Server Storage 2”: [1 sided Comb 2 orig] Default for “Customize Function: Document Server Storage 3”: [1 sided Comb 4 orig] Default for “Customize Function: Document Server Storage 4”: [1 sided Comb 8 orig]...
Page 409: Reproduction Ratio
Reproduction Ratio Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Shortcut Reduce/Enlarge You can register up to three frequently used reduce/enlarge ratios other than the fixed reduce/ enlarge ratio and have them shown on the initial display. You can also change registered reduce/enlarge ratios.
Page 410 5. Copier and Document Server Features • 8 × 13 A4, B4 JIS A4 (82%) • 93% • B4 JIS A3 (115%) • 8 × 13 A3, A4 B4 JIS (122%) • A4 A3, A5 A4 (141%) • A5 A3 (200%) •...
Page 411: Edit
Edit Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Enter the width of the binding margin with the number keys as follows: • (mainly Europe and Asia) 0 30 mm (in increments of 1 mm) •...
Page 412 5. Copier and Document Server Features [T / B: 0 mm] (mainly North America) [T / B: 0.0 inch] Back Margin: Top / Bottom Specify top and bottom margins on the back side of copies in Margin Adjustment mode. Default: (mainly Europe and Asia) [T / B: 0 mm] (mainly North America)
Page 413 Edit Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1 inches boundary margin around all four edges of each original. Default: [On] Erase Centre Width Specify the width of the erased center margins with this function. Default: (mainly Europe and Asia) [10 mm]...
Page 414 5. Copier and Document Server Features Copy on Designating Page in Combine Specify whether to make a combined copy on the inserted slip sheets in Designate / Chapter mode. Default: [Combine] Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 415 Edit Default: [None] Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06 inches) in width along the separation line. Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 416: Stamp
5. Copier and Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Size You can set the size of the numbers. Default: [Normal] Density You can set the density of the numbers.
Page 417 Stamp “Top Left” T/B: 4 144 mm, L/R: 4 144 mm “Top Centre” T/B: 4 144 mm, L/R: 72 72 mm “Top Right” T/B: 4 144 mm, L/R: 4 144 mm “Centre Left” T/B: 72 72 mm, L/R: 4 144 mm “Centre”...
Page 418: User Stamp
5. Copier and Document Server Features Default: [All Pages] User Stamp This section describes the user tools in the User Stamp menu under Stamp. Program / Delete Stamp You can register, change, or delete user stamps. You can register up to four custom stamps with your favorite designs. For details about how to program the user stamp, see “User Stamp”.
Page 419: Date Stamp
Stamp “Bottom Center” T/B: 0.1 5.7 inches, L/R: 2.8 2.8 inches “Bottom Right” T/B: 0.1 5.7 inches, L/R: 0.1 5.7 inches • Page to Stamp Sets whether to print the stamp on all pages or only the first page. Default: [All Pages] •...
Page 420: Page Numbering
5. Copier and Document Server Features You can adjust the position of the date stamp within the available ranges shown below. (mainly Europe and Asia) “Top Left” T/B: 4 144 mm, L/R: 4 144 mm “Top Centre” T/B: 4 144 mm, L/R: 72 72 mm “Top Right”...
Page 421 Stamp Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. Default: [Per Original] Stamp on Designating Slip Sheet You can select whether or not to print the page number onto slip sheets when using the Designate function set to “Copy”...
Page 422 5. Copier and Document Server Features Page Numbering Initial Letter You can select the page numbering initial letter between “P1,P2.../P.1,P.2...” and “S1,S2.../S.1,S. 2...”. Default: [P1,P2.../P.1,P.2...]...
Page 423: Input / Output
Input / Output Input / Output This section describes the user tools in the Input / Output menu under Copier / Document Server Features. Switch to Batch You can select to have Batch mode or SADF mode displayed when you press [Special Original]. Default: [Batch] SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been...
Page 424 5. Copier and Document Server Features Orientation-fixed (top to bottom) or two-sided paper might not be printed correctly depending on how the originals and paper are placed. Staple Position Specify which staple type has priority to be shown on the initial display. •...
Page 425 Input / Output Simplified Screen: Finishing Types You can select which key is displayed with higher priority for “Finishing Types” on the Simplified Screen. Default for “Simplified Screen: Finishing Types 1“: [Do not Display] Default for “Simplified Screen: Finishing Types 2“: [Do not Display] Default for “Simplified Screen: Finishing Types 3“: [Do not Display]...
Page 426: Administrator Tools
5. Copier and Document Server Features Administrator Tools This section describes the User Tools in the Administrator Tools menu under Copier / Document Server Features. Menu Protect You can prevent unauthenticated users from changing the user tools settings. For details, consult the administrator.
Page 427: Appendix
6. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in. : These modes cannot be used together.
Page 428 6. Appendix *4 Date Stamp with Covers, if an HDD is not installed. *5 Background Numbering with Slip Sheet *6 Top 1/Slant/Bottom Slant/Bottom 1/Left2/Top 2 of Staple with Magazine *7 Top 2 of Staple with Left 2/Left 3/Left 4 of Punch, Staple: Centre with Punch, or Bottom 1/Left 2 of Staple with Top 2/Top 3/Top 4 of Punch...
Page 429: Trademarks
Trademarks Trademarks ® ® Windows and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and /or other countries. ® ® The proper name of Internet Explorer 8 is Windows Internet Explorer Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Page 430 6. Appendix...
Page 431: Index
INDEX Chapters............... Checking the contents of jobs....... 1 Sided 2 Sided Auto Margin TtoB....Checking the details of a stored document..1 Sided 2 Sided Auto Margin TtoT....Checking the job history........Combine..............Combined auto and manual image density..Accessing User Tools.......... Contrast............
Page 432 Double Copies............ Image Repeat............Double Copies Separation Line......Image Repeat Separation Line......Downloading stored documents......Important..............Duplex..............Initial display........ 14, 102, 174, 196 Duplex Back Page Stamping Position....Input / Output............. Interrupt Copy............Interrupting a print job........Edit................ Invert..............Enlarging originals..........Item................
Page 433 Notice............... Quitting User Tools..........OHP transparencies........39, 50 One-Sided Combine..........Ratio for Create Margin........Options..............Readable orientation..........Orientation Booklet, Magazine......Recalling a stored program........ Original orientation.... 22, 125, 128, 132, 136 Recalling the registered custom size....Original orientation and completed copies..Recommended originals........
Page 434 Size Magnification..........User Stamp........13, 128, 131, 214 Sizes difficult to detect........... Using the Document Server........ Slip Sheet............. Sort................. Web Image Monitor........194, 195 Specifying a file name........Specifying a password........Specifying a reproduction ratio..... 57, 58 Zoom..............Specifying a user name........Specifying original sizes........
Page 435 MEMO...
Page 436 MEMO D120-7512...
Page 439 Operating Instructions Printer Reference For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 441 TABLE OF CONTENTS Manuals for This Machine..........................5 Notice..................................7 Important.................................7 How to Read This Manual..........................8 Symbols................................8 Notes................................8 Laws and Regulations............................9 Legal Prohibition.............................9 Model-Specific Information..........................10 Display Panel..............................11 Initial Display..............................11 Simplified Display............................12 1. Preparing the Machine Confirming the Connection Method.......................15 Network Connection...........................15 Local Connection............................17 Installing the Printer Driver..........................18 Quick Install..............................19 Installing the Printer Driver for the Selected Port....................21...
Page 442 Printing with Parallel Connection........................43 Making Option Settings for the Printer......................45 Conditions for Bidirectional Communication.....................45 If Bidirectional Communication Is Disabled....................46 Installing Font Manager...........................48 Using Adobe PageMaker Version 6.0, 6.5, or 7.0..................49 2. Printing Documents Displaying the Printer Driver Settings Screen....................51 Making Printer Default Settings - the Printer Properties................51 Making Printer Default Settings - Printing Preferences................51 Making Printer Settings from an Application.....................52 Making Printer Settings - One Click Presets....................53...
Page 443 If Error Occurs with the Specified Paper Size and Type................94 Printing from a Selected Tray........................94 Canceling a Print Job...........................95 Spool Printing..............................96 Printing a PDF File Directly..........................98 Using DeskTopBinder..........................98 PDF Direct Printing Using Function Palette....................99 PDF Direct Print Properties........................100 Using UNIX Commands..........................101 Registering Classification Codes........................102 Configuring Classification Codes......................103 Specifying the Classification Code for a Print Job..................103...
Page 444 Checking the Error Log..........................135 4. Printing Files from an External Memory Device Direct Printing from a Removable Memory Device..................137 Overview of Direct Printing from Removable Memory Device..............137 Screen for Direct Printing..........................138 Printing from a Removable Memory Device...................140 5. Saving and Printing Using the Document Server Accessing the Document Server........................145 6.
Page 445: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 446 • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
Page 447: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
Page 448: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 449: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 450: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CGT021 The following information is region-specific.
Page 451: Display Panel
Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display • The machine switches to offline when you make settings in online mode. After you complete the setting, the machine switches to online automatically. •...
Page 452: Simplified Display
4. Spooling Job List Press to display spooled jobs. 5. Estimated time until printing completes Displays estimated time until printing completes after receiving all data from the computer. 6. Print from Memory Storage Device Press to display the screen for directly printing files that are stored on a removable memory device. 7.
Page 453 Example of a simplified display • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display. • The [Simplified Display] key is lit when the simplified display is active.
Page 455: Preparing The Machine
1. Preparing the Machine This chapter describes how to connect this machine to your computer, and install the printer driver. Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.
Page 456 1. Preparing the Machine Windows XP, Windows Server 2003/2003 R2 Connection Method Available Ports • Ethernet • Standard TCP/IP port • Wireless LAN • IPP port • LPR port • SmartDeviceMonitor for Client port Windows Vista/7, Windows Server 2008/2008 R2 Connection Method Available Ports •...
Page 457: Local Connection
Confirming the Connection Method Windows XP/Vista/7 NetWare NetWare Windows Server 2003/2003 R2/ Print Server File Server 2008/2008 R2 Print Server Windows Vista/7 Windows XP Windows Server Windows Server 2003/2003 R2 2008/2008 R2 CFJ008 • In an IPv6 environment, NetWare servers cannot be used. •...
Page 458: Installing The Printer Driver
1. Preparing the Machine Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the printer driver, or installing the appropriate driver according to the port you want to use.
Page 459: Quick Install
Quick Install Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member.
Page 460 1. Preparing the Machine • p.38 "Installing the Printer Driver Using USB" • p.45 "Making Option Settings for the Printer"...
Page 461: Installing The Printer Driver For The Selected Port
Installing the Printer Driver for the Selected Port Installing the Printer Driver for the Selected Port You can install the appropriate driver according to the port you want to use. Using the Standard TCP/IP Port This describes how to install the PCL printer driver using the Standard TCP/IP port. •...
Page 462: Using The Ipp Port
1. Preparing the Machine Click [Port], and then click [Add]. Click [Standard TCP/IP Port], and then click [OK]. If [Standard TCP/IP Port] does not appear, see Windows Help and then configure the settings. Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. Enter the machine name or IP address in the [Printer Name or IP Address] box.
Page 463 Installing the Printer Driver for the Selected Port • To print via IPP-SSL under Windows Vista/7 or Windows Server 2008/2008 R2, you must install the device certificate on your computer before you install the printer driver using the IPP port. For details, consult your administrator.
Page 464: Using The Lpr Port
1. Preparing the Machine Select the machine you want to use, and then click [OK]. If the [Hardware Installation] message appears, click [Continue Anyway]. Configure the default printer as necessary, and then click [Next >]. Click [Finish]. If installation is successful, the icon of the printer connected to the IPP port is added to the [Printers and Faxes] window.
Page 465 Installing the Printer Driver for the Selected Port Double-click the machine name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, machine model, and port. Click [Port], and then click [Add]. Click [LPR Port], and then click [OK].
Page 466 1. Preparing the Machine • You can connect to the printer only if both the printer and computer are on the same network segment, or "Network discovery" is enabled. For details, see Windows Help. Windows Vista, Windows Server 2008 - WSD port Quit all applications currently running.
Page 467 Installing the Printer Driver for the Selected Port Click [Close]. If installation is successful, the icon of the printer connected to the WSD port is added to the [Printers] window. • The port name that follows "WSD" uses random character strings. It cannot be changed freely. •...
Page 468: Using The Smartdevicemonitor For Client Port
1. Preparing the Machine D:\X86\DRIVERS\PCL6\XP_VISTA\MUI\DISK1 • 64bit-driver D:\X64\DRIVERS\PCL6\X64\MUI\DISK1 The PCL 6 printer driver is installed in the language specified by your operating system. Click [OK] to close the [Install From Disk] window. Select the manufacturer and model name of the machine you want to use, and then click [Next].
Page 469 Installing the Printer Driver for the Selected Port Select an interface language, and then click [OK]. Click [PCL Printer Driver]. The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement.], and then click [Next >]. Select the printer driver you want to use in the [Select Program] dialog box.
Page 470 1. Preparing the Machine • A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer].
Page 471 Installing the Printer Driver for the Selected Port If the address is "192.168.001.010", you must enter it as "192.168.1.10" to connect to the machine. Enter a name for identifying the printer in [IPP Port Name]. Use a name different from the one of any existing ports.
Page 472 1. Preparing the Machine Click the icon of the printer you want to use. On the [File] menu, click [Properties]. Click the [Ports] tab, and then click [Configure Port...]. The [Port Configuration] dialog box appears. Windows Vista, Windows Server 2008: On the [Start] menu, click [Control Panel].
Page 473: Using As A Windows Network Printer
Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows shared printer.
Page 474 1. Preparing the Machine Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the computer name you want to use as a print server in the [Browse for Printer] window. Select the printer you want to use, and then click [OK]. Check that the port of the selected printer is displayed in [Port].
Page 475: Using As A Netware Print Server/Remote Printer
Using as a NetWare Print Server/Remote Printer Using as a NetWare Print Server/Remote Printer This describes how to set up the Windows computer used as the NetWare client. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member.
Page 476 1. Preparing the Machine Double-click the machine name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, machine model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree.
Page 477: Form Feed
Using as a NetWare Print Server/Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating system used: Clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box.
Page 478 1. Preparing the Machine Installing the Printer Driver Using USB This section explains how to install the PCL printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress.
Page 479: Installing The Printer Driver Using Usb
Installing the Printer Driver Using USB • 64bit-driver D:\X64\DRIVERS\PCL5E\X64\(language)\DISK1 • PCL 6 • 32bit-driver D:\X86\DRIVERS\PCL6\XP_VISTA\MUI\DISK1 • 64bit-driver D:\X64\DRIVERS\PCL6\X64\MUI\DISK1 The PCL 6 printer driver is installed in the language specified by your operating system. Click [Next >]. Select the name of the machine whose driver you want to install, and then click [Next >]. If the [Hardware Installation] message appears, click [Continue Anyway].
Page 480: Windows 7, Windows Server 2008 R2 - Usb
1. Preparing the Machine Turn on the power of the machine. Found New Hardware Wizard starts, and USB Printing Support is installed automatically. In the Found New Hardware Wizard window, click [Locate and install driver software (recommended)]. Click [Yes] or [Continue] if the [User Account Control] window appears. When a message prompting insertion of the CD-ROM, insert the CD-ROM into the CD- ROM drive.
Page 481 Installing the Printer Driver Using USB Click [Devices and Printers] from the [Start] menu. [Devices and Printers] window appears. In [Unspecified], double-click the name of the machine whose driver you want to install. Click the [Hardware] tab in the printer properties dialog box. Select the name of the machine whose driver you want to install, and then click [Properties].
Page 482 1. Preparing the Machine • The number after "USB" varies depending on the number of printers connected.
Page 483: Printing With Parallel Connection
Printing with Parallel Connection Printing with Parallel Connection This section describes how to install the PCL printer drivers when using the parallel port. To use a printer connected using a parallel interface, click [LPT1] when installing the printer driver. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member.
Page 484 1. Preparing the Machine • A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. • To stop installation of the selected software, click [Cancel] before installation is complete. •...
Page 485: Making Option Settings For The Printer
Making Option Settings for the Printer Making Option Settings for the Printer When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status. When bidirectional communication is disabled, you have to set up option, paper size and paper feed direction settings on your computer manually.
Page 486: If Bidirectional Communication Is Disabled
1. Preparing the Machine If Bidirectional Communication Is Disabled This section describes how to set up option, paper size and paper feed direction settings on your computer manually. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member.
Page 487 Making Option Settings for the Printer Click the icon of the printer you want to use. On the [File] menu, click [Properties]. • When using Windows Vista or Windows Server 2008, right-click the icon of the printer you want to use, and then click [Properties]. •...
Page 488: Installing Font Manager
1. Preparing the Machine Installing Font Manager • Manage Printers permission is required to install Font Manager. Log on as an Administrators group member. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts. Select an interface language, and then click [OK]. Click [Font Manager].
Page 489: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or ® Under Windows operating system environment with Adobe PageMaker , you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder "X86 DRIVERS PS PM6 (Language)" on the CD-ROM provided with this machine.
Page 490 1. Preparing the Machine...
Page 491: Printing Documents
2. Printing Documents This chapter explains how to print documents using the printer driver. It also describes advanced printing functions such as staple and punch. Displaying the Printer Driver Settings Screen This section explains how to open and configure the printer driver properties. The following procedure explains how to configure the printer driver under Windows XP.
Page 492: Making Printer Settings From An Application
2. Printing Documents On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the settings you require, and then click [OK].
Page 493 Displaying the Printer Driver Settings Screen • General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as the defaults when printing from the application. • For details, see the printer driver Help. Making Printer Settings - One Click Presets This section explains how to register and use one click presets.
Page 494 2. Printing Documents Setting Paper on the Bypass Tray You can load paper that is not supported in the paper trays. Additionally, you can print on paper such as thick paper, OHP transparency, and label paper by using the bypass tray. •...
Page 495: Setting Paper On The Bypass Tray
Setting Paper on the Bypass Tray CHF008 1. Paper Guide 2. Extender Configure the paper settings using both the printer driver and the control panel according to the paper orientation. • Certain types of paper might not be detected properly when placed on the bypass tray. If this happens, remove the paper and place it on the bypass tray again.
Page 496 2. Printing Documents Press the [User Tools/Counter] key on the control panel. CHN003 Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size].
Page 497: Setting Custom Size Paper Using The Control Panel
Setting Paper on the Bypass Tray Select the paper size. Press [OK]. Press the [User Tools/Counter] key. The initial screen appears. • The default paper size for the bypass tray is as follows: • (mainly Europe and Asia) • (mainly North America) ×...
Page 498 2. Printing Documents Press the [User Tools/Counter] key on the control panel. CHN003 Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size]. Press [Custom Size]. If a custom size is already set, press [Change Size]. Press [Vertical], enter the vertical size of the paper using the number keys, and then press the [ ] key.
Page 499: Setting Thick Paper, Thin Paper Or Ohp Transparencies Using The Control Panel
Setting Paper on the Bypass Tray Press the [User Tools/Counter] key. The initial screen appears. • The default paper size for the bypass tray is as follows: • (mainly Europe and Asia) • (mainly North America) × 11 • For details about setting printer drivers, see the printer driver Help. •...
Page 500 2. Printing Documents Press the [Tray Paper Settings] tab. Press [ Next] to scroll through the list. Press [Paper Type: Bypass Tray]. Select the proper items, according to the paper type you want to set. • Press [OHP (Transparency)] in the [Paper Type] area when loading OHP transparencies. •...
Page 501: Setting Envelopes Using The Control Panel
Setting Paper on the Bypass Tray • Load OHP transparencies one by one if they jam when loaded together. • To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. • The settings made will remain valid until they are reset again. After printing on OHP transparencies, thick paper or thin paper make sure to clear settings for the next user.
Page 502 2. Printing Documents Press the [User Tools/Counter] key on the control panel. CHN003 Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size]. Select the envelope size, and then press [OK]. Press [ Next] to scroll through the list. Press [Paper Type: Bypass Tray].
Page 503 Setting Paper on the Bypass Tray • Load envelopes with flaps fully open. Otherwise, they might not feed into the machine. • When loading envelopes in the landscape ( ) orientation, set them so that their flaps are closed, facing upward, and pointing toward the front of the machine. CHF041 •...
Page 504 2. Printing Documents • Before loading envelopes, flatten leading edges (the side going into the machine) by pressing a pencil or ruler across them. • Before loading envelopes, check they are rectangular in shape. • For details about supported envelope types, see "Envelopes", About This Machine. •...
Page 505: Printing On Orientation-Fixed Or Two-Sided Paper
Printing on Orientation-Fixed or Two-Sided Paper Printing on Orientation-Fixed or Two-Sided Paper This section explains how to print on paper whose orientation and printing side are unchangeable (letterhead paper, for example). Use the settings and paper orientations shown below to ensure the machine prints onto orientation-fixed paper (such as letterhead or continuous stationery) correctly.
Page 506 2. Printing Documents same direction, specify different input trays for 1-sided and 2-sided printing. Note also that 2-sided printing must be disabled for the tray specified for 1-sided printing. • For details about how to make 2-sided prints, see "Printing on Both Sides of Sheets". •...
Page 507: Print Area
Print Area Print Area The following shows the print area for this machine. Be sure to set the print margins correctly by the application. CHM006 1. Print area 2. Feed direction 3. 1.0 to 5.0 mm (0.04 to 0.20 inches) 4.
Page 508: Frequently Used Print Methods
2. Printing Documents Frequently Used Print Methods This section explains how to use the various printing functions including normal printing, duplex printing, and combine printing. Each function described in this section is configured and registered in the [One Click Preset List:] area. You can also change the parameters for each function by modifying "One Click Presets ".
Page 509 Frequently Used Print Methods To save current setting in the One Click Preset List, select the [Unregistered] icon in [One Click Preset List:], and then click [Register Current Settings...]. Enter a name and comment that describe the setting, and then click [OK]. The newly registered icon appears with its registered name in the [One Click Preset List:] area.
Page 510: Printing On Both Sides Of Sheets
2. Printing Documents • p.94 "If Error Occurs with the Specified Paper Size and Type" Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. • When performing duplex printing, specify paper other than the following: •...
Page 511 Frequently Used Print Methods Click [OK] to close the [Printing Preferences] dialog box. Print the document using the print function in the document's native application. • This function is also available using the PostScript 3 printer driver. For details, see PostScript 3 Supplement.
Page 512: Combining Multiple Pages Into Single Page
2. Printing Documents Center Binding BZE047S Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. For the PCL 6 printer driver: After creating a document, open the [Printing Preferences] dialog box in the document's native application.
Page 513 Frequently Used Print Methods In the [Layout:] list, select the combination pattern from the list. Change any other print settings if necessary. Click [OK] to close the [Printing Preferences] dialog box. Print the document using the print function in the document's native application. •...
Page 514 2. Printing Documents BVC053S BZE009S 4 Pages per Sheet BZE010S BZE011S...
Page 515 Frequently Used Print Methods BZE012S BZE013S...
Page 516: Advanced Printing
2. Printing Documents Advanced Printing This section explains the machine's advanced printing functions. Other than the functions that can be configured in the [One Click Presets] tab, various print functions can be set up from the [Menu:] icons in the [Detailed Settings] tab. The settings for each function described in this section can be changed by using the following menus.
Page 517: Collate
Advanced Printing This function increases a document's security and identifiability by embedding a specified text (watermark) on every page. Collate When printing multiple documents such as handouts for meetings, you can separate sets into order. This function is known as "Collate". Collate stores data transmitted from a computer to the machine's memory or hard disk drive.
Page 518 2. Printing Documents • When combined with the staple function. • When combined with the punch function. • When a paper tray is specified. • When combined with the chaptering function. • If custom size paper is set. • When the output tray has the shift function. •...
Page 519: Staple
Advanced Printing Staple With an optional finisher installed, this machine can staple individual sets when printing multiple sets. • Make option settings for the machine using the printer driver when bidirectional communication is disabled. • Be sure to set the paper size and paper orientation in the printer driver when using this function. •...
Page 520 2. Printing Documents • For printing methods, see the printer driver Help. Stapling precautions Paper size and staple capacity 1000-sheet finisher Paper Size Staple Capacity A3 , B4 JIS , 11 17 , 8 14 , 14 , 8 13 , 8 13 , 8 13 , 8K , 12 18 , 11 15 , 10 14 , B5 JIS , 8 10 ,...
Page 521 Advanced Printing Paper Size Staple Capacity A3 , A4 , B4 JIS , B5 JIS , 11 17 , 14 , 8 Mixed Size You can mix two different paper sizes to staple if the width of the paper is the same. Booklet stapling is unavailable for mixed size paper.
Page 522: Punch
2. Printing Documents • When staples have run out and [Auto Continue] is off, an error message will be displayed. Cancel the staple function in the error message to continue printing. • If Staple or Shift Collate is selected with an optional finisher installed, the paper will be output to the finisher shift tray irrespective of the setting.
Page 523 Advanced Printing • Be sure to set the paper size and paper orientation in the printer driver when using this function. • This function is also available using the PostScript 3 printer driver. For details, see PostScript 3 Supplement. • For details about printing method, see the printer driver Help. Punch position The specified punch position varies depending on paper feed and print data orientation.
Page 524 2. Printing Documents • Punch positions will vary slightly from page to page as holes are punched into each sheet individually. • The number of holes that can be punched varies according to country. • For details about paper sizes that can be punched, see "Appendix", About This Machine. •...
Page 525: Cover Sheet
Advanced Printing • If a collate option is selected in the application, printing will not be as intended. • When printing restarts after removing jammed paper, the printing position may be different, depending on the location of the jam. • If the paper jam occurred in an optional finisher, printing will restart from the top page of the data currently being printed, or from the page where the paper jam occurred.
Page 526 2. Printing Documents BZE019S • Cover sheet printed on one side BZE018S • Blank • When printing one side BVC029S • When printing both sides BZE020S Front and Back Cover Prints the first and last pages of the document as the cover pages. •...
Page 527 Advanced Printing • Print on both sides Prints on both sides of the front cover sheet when duplex printing is selected. • The number of pages is odd BZE021 S • The number of pages is even BZE024S Prints on one side of the front cover sheet when duplex printing is selected. •...
Page 528: Chapter Page
2. Printing Documents BZE050S • When printing both sides BZE051S • If [Auto Tray Select] is selected in the [Input Tray:] list for the body paper, the paper will be delivered from a tray containing paper in the orientation. Therefore, if the cover paper is set to orientation, the orientation of the output cover and body will be different.
Page 529 Advanced Printing • Leave Blank BZE025S • One Side BZE026S If you select Both Sides, both sides of the slip sheets will be printed on. • Lead Chapter Page BZE027S This function is only valid with duplex printing. If [Auto Tray Select] is selected in the [Input Tray:] list for the body paper, the paper will be delivered from a tray containing paper in the orientation.
Page 530: Slip Sheets
2. Printing Documents • When the page specified as a chapter slip sheet print is the first page in the first chapter, and a cover sheet is specified on the same page, the chapter slip sheet print will be canceled due to cover sheet priority.
Page 531: User Defined Pages
Advanced Printing • Collate, duplex printing, and staple functions will be canceled when using slip sheets. • The slip sheet should be the same size and orientation as the body paper. • When loading slip sheets in the tray, set the relevant paper size. •...
Page 532 2. Printing Documents • This function is also available using the PostScript 3 printer driver. For details, see PostScript 3 Supplement. • You can create and apply custom watermarks. For details about creating original watermarks, see the printer driver Help. Types of watermarks This section explains the types of watermarks available.
Page 533 Advanced Printing BVC022S • DRAFT BVC023S • ORIGINAL BVC024S...
Page 534: If Error Occurs With The Specified Paper Size And Type
2. Printing Documents If Error Occurs with the Specified Paper Size and Type An error message appears on the control panel when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. In that case, you can select the tray manually to continue printing, or cancel a print job.
Page 535: Canceling A Print Job
If Error Occurs with the Specified Paper Size and Type Press [Continue]. The machine prints using the selected tray. • If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur.
Page 536: Spool Printing
2. Printing Documents Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. • During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.
Page 537 Spool Printing • Stored spool jobs can be viewed or deleted using Web Image Monitor.
Page 538: Printing A Pdf File Directly
2. Printing Documents Printing a PDF File Directly This section explains how to print PDF files directly without having to open a PDF application by using DeskTopBinder. Using DeskTopBinder This section explains how to print PDF files directly without having to open a PDF application by using DeskTopBinder.
Page 539: Pdf Direct Printing Using Function Palette
Printing a PDF File Directly In the [Printing Function2] dialog box, click [Add...]. If you select [All function settings] before clicking [Start], click the [Output] icon on the [Type:] list. Select [PDF Direct Print] in [Selectable function(s):], and then click [Add]. The [PDF Direct Print Properties] dialog box appears.
Page 540: Pdf Direct Print Properties
2. Printing Documents PDF Direct Print Properties CHN004 1. Setting name: Displays the plug-in configuration name (up to 63 single byte characters) 2. Change Icon... Changes the icon displayed on the tool bar. 3. Printer: Displays printer's IP address or hostname. 4.
Page 541: Using Unix Commands
Printing a PDF File Directly 12. Range: Specify which paper to print. 13. Printout paper size: Specify the paper size you want copies to be printed onto. 14. Color/Black and White: Specify [Black and White] printing for this machine. 15. Resolution: Specify a print resolution.
Page 542: Registering Classification Codes
2. Printing Documents Registering Classification Codes This section explains classification codes. If you register classification codes, the printer logs the number of prints made under each code. You can register classification codes to individual users and specified purposes, enabling you to monitor printer usage by each.
Page 543: Configuring Classification Codes
Registering Classification Codes • p.103 "Specifying the Classification Code for a Print Job" • p.103 "Configuring Classification Codes" Configuring Classification Codes Use Web Image Monitor to specify whether or not to apply classification code requirement to print jobs. • The configuration page can be printed at any time. •...
Page 544 2. Printing Documents In the [Menu:] box, click the [Job Setup] icon. Enter the classification code in the [Classification Code:] box. This code identifies the user. The classification code can contain up to 32 alphanumeric (a-z, A-Z, 0-9, "-") characters. Make any other necessary print settings, and then click [OK].
Page 545: Printing Stored Documents
3. Printing Stored Documents This chapter explains how to print documents stored in the machine. Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print.
Page 546 3. Printing Stored Documents Selecting the Initial Print Job List Press the [User Tools/Counter] key. CHN003 Press [Printer Features]. The [Printer Features] menu appears. On the [System] tab, press [Initial Print Job List]. Select either [Complete List] or [List Per User ID]. After configuring the settings, the selected type of print job list is displayed.
Page 547 Using the Print Job Function Press [Print Jobs]. Either the Complete List or List Per User ID screen appears. Complete List If you select [Complete List] from [Initial Print Job List], the following screen appears: CHN006 1. User ID, Date / Time, and File Name display Displays the time when the instruction to print the stored files was entered, the User IDs, and the file names.
Page 548 3. Printing Stored Documents Changes or deletes the password of a file if a password is set. To change the password, press [Change Password], enter the current password, and then enter the new password on the confirmation screen. To delete the password, press [Change Password], leave the entering/ confirming a new password box blank, and then press [OK].
Page 549 Using the Print Job Function CHN007 1. User ID Displays the User IDs who sent files to the machine. 2. Clear Clears a selection. 3. Exit Returns to the printer screen. 4. Complete List Displays all print jobs. 5. List Per User ID Displays the print job list of each ID.
Page 550 3. Printing Stored Documents • For details about Sample Print, Locked Print, Hold Print, and Stored Print, see "Printing from the Print Job Screen". • p.111 "Printing from the Print Job Screen"...
Page 551: Printing From The Print Job Screen
Printing from the Print Job Screen Printing from the Print Job Screen This section explains how to use the Sample Print function, Locked Print function, Hold Print function, Store and Print function, and Stored Print function. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the control panel.
Page 552 3. Printing Stored Documents Printing a Sample Print file The following procedure describes how to print a Sample Print file with the PCL 5e/6 printer driver. • Applications with their own drivers, such as PageMaker, do not support this function. Configure Sample Print in the printer driver's properties.
Page 553 Printing from the Print Job Screen Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys if necessary, and then press [Yes]. You can enter up to 999 sets. Press the [Clear/Stop] key to correct any entry mistakes. The remaining sets are printed.
Page 554: Locked Print
3. Printing Stored Documents Press [Print Jobs]. Press [Sample Print Job List]. A list of Sample Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and then press [Delete]. The delete confirmation screen appears.
Page 555 Printing from the Print Job Screen automatically collated by the printer driver. If collate is enabled in the application, more prints than intended may be produced. • p.135 "Checking the Error Log" • p.153 "System" Printing a Locked Print file The following procedure describes how to print a Locked Print file with the PCL 5e/6 printer driver.
Page 556 3. Printing Stored Documents Press [Locked Print Job List]. A list of Locked Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print, and then press [Print]. The password screen appears.
Page 557: Hold Print
Printing from the Print Job Screen • If you want to cancel printing, press [No] in step 10. • When printing is completed, the stored file will be deleted. • To stop printing after printing has started, press [Exit] until the printer screen appears, and then press [Job Reset].
Page 558 3. Printing Stored Documents • the file contains over 1,000 pages. • the machine's sent or stored files total over 9,000 black-and-white pages. (The total varies depending on the size of the files.) • The PostScript 3 printer driver is also available for this machine. For details about installing and configuring the PostScript 3 printer driver, see PostScript 3 Supplement.
Page 559 Printing from the Print Job Screen Press [Print Jobs]. Press [Hold Print Job List]. A list of Hold print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print, and press [Print]. The confirmation screen appears.
Page 560: Stored Print
3. Printing Stored Documents • If you select multiple files, the confirmation screen displays the total number of files to be printed. • For details about setting printer drivers, see the printer driver Help. • You can also print or delete a Hold Print file from Web Image Monitor. For details, see Web Image Monitor Help.
Page 561 Printing from the Print Job Screen • The PostScript 3 printer driver is also available for this machine. For details about installing and configuring the PostScript 3 printer driver, see PostScript 3 Supplement. • If a Stored Print file has not been stored properly, check the error log on the control panel. For details about the error log on the control panel, see "Checking the Error Log".
Page 562 3. Printing Stored Documents Prints the file immediately and also stores the file in the machine. Any user who has print privileges can print any stored file afterward. Click [Details...], and then enter a User ID in the [User ID:] box. You can also set a file name and a password.
Page 563 Printing from the Print Job Screen Select the file you want to print, and press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password. If multiple print files are selected, and some of these require a password, the machine prints files that correspond to the entered password and files that do not require a password.
Page 564 3. Printing Stored Documents • The Stored Print file that sent to the machine is not deleted unless you delete a file or select [Auto Delete Stored Print Jobs]. For details about the auto delete settings, see "System". • For details about setting printer drivers, see the printer driver Help. •...
Page 565: Printing From The Jobs Per User Id Screen
Printing from the Jobs Per User ID Screen Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the user ID screen. In the [Initial Print Job List] settings on the [System] tab under [Printer Features], the [Complete List] or the [List Per User ID] screen appears depending on which list type you selected.
Page 566: Printing All Print Jobs
3. Printing Stored Documents You cannot select multiple user IDs at the same time. Press [ Previous] or [ Next] to scroll through the list. Press [Clear] to cancel a selection. Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs.
Page 567 Printing from the Jobs Per User ID Screen On the printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time. Press [ Previous] or [ Next] to scroll through the list.
Page 568 3. Printing Stored Documents Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print job. Press [Yes]. The selected files are printed. •...
Page 569: Job List
Job List Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...
Page 570: Checking Jobs In The Job List
3. Printing Stored Documents CHN009 1. Switches between job lists for each function. 2. Switches between Current / Waiting Job List and Job History. 3. Displays the function used to print jobs. : Job printed using copier function : Job printed using printer function : Job printed using Document Server function : Job printed using DeskTopBinder : Job printed using Web Image Monitor...
Page 571: Changing The Order Of Jobs
Job List Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select a job whose order you want to change. Press [Change Order]. Change the order using [ Top], [ Previous], or [ Next]. Press [OK].
Page 572: Deleting Jobs
3. Printing Stored Documents Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. • To resume the suspended jobs, press [Resume Printing]. •...
Page 573: Canceling A Print Job
Canceling a Print Job Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel after confirming to start printing. Check the machine to see if relevant data is printing. If the Data In indicator lights up or blinks, the machine is receiving data from a computer.
Page 574: Windows - Canceling A Print Job From The Computer
3. Printing Stored Documents Press [Yes] to cancel the print job. Press [No] to return to the previous display. • You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset]. Windows - Canceling a Print Job from the Computer You can cancel a print job from the computer if transferring print jobs is not completed.
Page 575: Checking The Error Log
Checking the Error Log Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. • The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
Page 576 3. Printing Stored Documents • Press [Exit] after checking the log. • Press [Back to List] to return to the error log list. • To print files that appear in the error log, resend them after stored files have been printed or deleted.
Page 577: Printing Files From An External Memory Device
4. Printing Files from an External Memory Device This chapter explains how to print files directly from a removable memory device connected to the machine. Direct Printing from a Removable Memory Device If the optional media slot is installed on your machine, you can connect removable memory devices (USB flash memory and SD cards) to the machine and directly print the files stored on them.
Page 578: Screen For Direct Printing
4. Printing Files from an External Memory Device manufacturer shall not be liable to you for damages or loss of any data produced by using this function. About file formats • JPEG files • Exif version 1.0 or later JPEG files are compatible with this function. •...
Page 579 Direct Printing from a Removable Memory Device 1. [List]/[Thumbnail] Press to switch between list view and thumbnail view. 2. Current folder Displays the name and path of the current folder. To display the contents of the parent folder, press [Up One Level].
Page 580: Printing From A Removable Memory Device
4. Printing Files from an External Memory Device • Print settings are effective for the format of the currently selected file, and will remain effective as long as the file of that format stays selected. The machine will remember an entered PDF password until you switch out of the printer function.
Page 581 Direct Printing from a Removable Memory Device Select the file you want to print. You can select multiple JPEG files in the current folder at once. To print a password-protected PDF file, press [Enter Passwrd], and then enter the password. If necessary, press [Detailed Settings] to configure detailed print settings.
Page 582 4. Printing Files from an External Memory Device Select the removable memory device you want to remove, and then press [Remove]. You can select multiple removable memory devices at once. On the confirmation screen, press [Exit]. Remove the removable memory device. •...
Page 583 Direct Printing from a Removable Memory Device • p.82 "Punch"...
Page 584 4. Printing Files from an External Memory Device...
Page 585: Saving And Printing Using The Document Server
5. Saving and Printing Using the Document Server This chapter explains how to use the Document Server function. Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary.
Page 586 5. Saving and Printing Using the Document Server • When using the hard disk for functions other than those of Document Server, you may not be able to store new files in the Document Server, even if there are less than 3,000 files stored. •...
Page 587: Printer Features
6. Printer Features This chapter describes user tools under Printer Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished.
Page 588 6. Printer Features Press the [User Tools/Counter] key. CHN003 • You can also quit User Tools by pressing [Exit] on the upper-right of the display.
Page 589: List / Test Print
List / Test Print List / Test Print This section describes the user tools in the List / Test Print menu under Printer Features. Multiple Lists You can print the configuration page and error log. Configuration Page You can print the machine's current configuration values. Error Log You can print error logs listing all errors that occurred during printing.
Page 590: Printing The Configuration Page
6. Printer Features Printing the Configuration Page This section describes how to print the configuration page. Press the [User Tools/Counter] key. Press [Printer Features]. Press [Configuration Page] on the [List / Test Print]. The configuration page is printed. Press the [User Tools/Counter] key. Interpreting the configuration page This section describes the configuration page.
Page 591 List / Test Print • LCDC Displays the version number of the panel display. • NIB Displays the version number of the Network interface. • Device Connection This item(s) appears when the device option(s) is installed. • HDD: Font/Macro Download Displays the capacity of the hard disk drive.
Page 592: Maintenance
6. Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Menu Protect You can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. For details, consult your administrator.
Page 593: System
System System This section describes the user tools in the System menu under Printer Features. Print Error Report Select this to have an error report printed when a printer or memory error occurs. Default: [Off] Auto Continue Select whether or not the machine automatically continues to print after a system error occurs. Default: [Off] Memory Overflow Select this to have a memory overflow error report printed.
Page 594 6. Printer Features Displays the list of the User ID who stored a file in the machine. Print Compressed Data Specify whether to uncompress and extract compressed job data before printing it. The supported compression format is GZIP. Default: [Off] Duplex You can select to have print on both sides of each page.
Page 595 System Default: [Auto] Sub Paper Size You can specify whether A4 or Letter (8 11) size paper is automatically selected as the default size when the job-specified size is unavailable. Default: [Auto] Page Size You can select the default paper size. The paper size you can select is as follows: •...
Page 596 6. Printer Features Edge to Edge Print You can select whether or not to expand the print area. When set to [Off], margins on all sides are 4.2 mm (0.17 inches). When set to [On], margins on the left and right will become 2 mm. Default: [Off] Default Printer Language You can set the default printer language if the machine cannot find the printer language...
Page 597: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. Default: [128 KB] I/O Timeout You can set how many seconds the machine should wait before ending a print job.
Page 598: Pcl Menu
6. Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Orientation You can set the page orientation. Default: [Portrait] Form Lines You can set the number of lines per page. The number of lines can be specified from 5 to 128 by increments of one. Default: •...
Page 599 PCL Menu The number of characters per inch can be specified from 0.44 to 99.99 by increments of 0.01. This setting is effective only with fixed-space fonts. Default: "10.00" pitches Symbol Set You can specify the character set of the selected font. The available options are as follows: •...
Page 600: Ps Menu
6. Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when an optional PostScript 3 unit is installed. Job Timeout You can specify how long the printer waits (in seconds) before canceling the current job when the job is interrupted while being processed.
Page 601 PS Menu • To change default settings, see "Accessing User Tools". • p.147 "Accessing User Tools"...
Page 602: Pdf Menu
6. Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Change PDF Password You can set the password for the PDF file printed using PDF Direct Print. • Current Password • New Password •...
Page 603: Appendix
7. Appendix Using the Virtual Printer This section explains the virtual printer function. The virtual printer is a pseudo printer that can only be recognized on a network. The virtual printer has various print options, such as feeding tray selection and duplex printing, which you can set in advance. You can also use the interrupt printing function.
Page 604: Changing A Virtual Printer Configuration
7. Appendix • You can add up to 50 virtual printers. After 51 virtual printers have been added, [Add] will no longer be displayed. Changing a Virtual Printer Configuration Use this procedure to change a virtual printer configuration. • You must have Administrators privilege to change the configuration of a virtual printer. Log in using an account that has Administrators privilege.
Page 605: Deleting A Virtual Printer
Using the Virtual Printer Select the virtual printer whose configuration details you want to confirm, and then click [Details]. A configuration list for the selected virtual printer appears. • [Details] is not displayed if you log in to Web Image Monitor as an administrator. To confirm the current virtual printer configuration, click [Change].
Page 606: Printing Using A Virtual Printer
7. Appendix Printing Using a Virtual Printer To print directly from a specified virtual printer, assign the virtual printer in the print command. If you use the interrupt printing function, enter the name of the virtual printer that you configured for interrupt printing.
Page 607: Specifications
Specifications Specifications Component Specifications Resolution 600 600 dpi Printing speed Type 1: • 23 ppm Type 2: • 28 ppm Type 3: • 33 ppm (A4 , 8 11 in , plain paper, 600 600 dpi) Printing speeds depend on the machine. Check which type of machine you have.
Page 608 7. Appendix Component Specifications USB Interface (Standard) Supported Operating System: • Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2, Mac OS X 10.3.3 or later Transmission spec: • USB 2.0 Standard Connectable Device: • Devices corresponding to USB 2.0 Standard...
Page 609: Trademarks
Trademarks Trademarks Adobe, Acrobat, Acrobat Reader, PageMaker, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
Page 610 7. Appendix ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition •...
Page 611: Index
INDEX Delete All Stored Print Jobs........ Delete All Temporary Print Jobs......4 Colour Graphic Mode........DeskTopBinder............DeskTopBinder Lite..........Function Palette..............About This Machine..........Direct Printing from a Removable Memory Device Accessing User Tools.......... Direct printing screen............Advanced printing..........Printing directly from a removable memory device..Append CR to LF..........
Page 612 IPP port..............Orientation............Other manuals............Job list..............change order..............Page Size............. checking jobs..............PageMaker............deleting jobs..............Paper sizes for stapling......... job history................ Parallel connection..........Job Separation............ PCL 5e printer driver..........Job timeout............PCL Configuration / Font Page......PCL printer driver..........18, 19 PDF Configuration / Font Page......
Page 613 Resetting the printer..........Resolution........... 158, 160, 162 Watermarks............Reverse Order Printing........Web Image Monitor........102, 163 Rotate by 180 Degrees........WSD port............... Sample Print............Scanner Reference..........Security Reference........... Sending a PDF file..........Simplified display..........Slip sheets.............. SmartDeviceMonitor for Client......SmartDeviceMonitor for Client port..... Specifications............
Page 614 MEMO...
Page 615 MEMO...
Page 616 MEMO D595-7302...
Page 619 Operating Instructions PostScript 3 Supplement For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 621 TABLE OF CONTENTS Manuals for This Machine..........................4 Notice..................................6 Important.................................6 How to Read This Manual..........................7 Symbols................................7 Notes................................7 About IP Address............................7 Laws and Regulations............................8 Legal Prohibition.............................8 1. Windows Configuration Using the Standard TCP/IP Port........................9 Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2)....9 Installing the PostScript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)..10 Using the IPP Port..............................12 Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/ 2003 R2)....12...
Page 622 When using the PostScript 3 Printer Driver....................32 Installing the Printer Driver Using USB......................33 Windows XP, Windows Server 2003 / 2003 R2 - USB.................33 Windows Vista, Windows Server 2008 - USB..................34 Windows 7, Windows Server 2008 R2 - USB..................35 Troubleshooting for Using USB........................36 Printing with Parallel Connection........................37 Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2)....37 Installing the PostScript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)..38...
Page 623 Paper Source..............................75 Paper Type..............................75 Fit to Paper..............................76 Pages per Sheet/ Booklet...........................76 Layout................................77 Booklet Binding Edge..........................77 Page Order..............................77 Draw Border..............................78 Duplex Printing.............................78 Resolution..............................79 Dithering...............................79 Image Smoothing............................80 Print Mode/ Toner Saving..........................81 Destination/ Output Tray..........................81 Collate................................82 Page Output Order............................82 Orientation Override...........................82 Staple................................83 Punch................................83 Watermark..............................84 Watermark Text............................84 Watermark Font............................84...
Page 624: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 625 • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
Page 626: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
Page 627: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 628: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 629: Windows Configuration
1. Windows Configuration This chapter explains how to install and configure the printer drivers for use on the Windows operating system. Using the Standard TCP/IP Port This section explains how to install the PostScript 3 printer driver for use on the Standard TCP/IP port. Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2) This section explains how to install the PostScript 3 printer driver under Windows XP or Windows Server...
Page 630: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)
1. Windows Configuration Enter the machine name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. Click [Next >]. Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. Check that the name of the machine whose driver you want to install is selected, and then click [Next >].
Page 631 Using the Standard TCP/IP Port Select an interface language, and then click [OK]. The printer driver with the selected language will be installed. The English printer driver is installed when the following language is selected: Suomi, Magyar, Cestina, Polski, Portugues, Russian, Catala, Turkce.
Page 632: Using The Ipp Port
1. Windows Configuration Using the IPP Port This section explains how to install the PostScript 3 printer driver for use on the IPP port. • Manage Printers permission is required to install the driver. Log on as an Administrators group member.
Page 633: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)
Using the IPP Port Click [Browse...], and then specify a location for the INF file. If the CD-ROM drive letter is D, the printer driver's source files are stored in "D:\X86 or X64\DRIVERS\PS\XP_VISTA or X64\MUI\DISK1". Click [Open]. Click [OK] to close the Install From Disk window. Select the machine you want to use, and then click [OK].
Page 634 1. Windows Configuration Click [Browse...], and then specify a location for the inf file. If the CD-ROM drive letter is D, the printer driver's source files are stored in "D:\X86 or X64\DRIVERS\PS\XP_VISTA or X64\MUI\DISK1". Click [Open]. Click [OK] to close the Install From Disk window. Select the machine you want to use, and then click [OK].
Page 635: Using The Lpr Port
Using the LPR Port Using the LPR Port This section explains how to install the PostScript 3 printer driver for use on the LPR port. Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2) This section explains how to install the PostScript 3 printer driver under Windows XP or Windows Server 2003 /2003 R2 for use on the LPR port.
Page 636: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)
1. Windows Configuration Specify whether or not to print a test page, and then click [Next >]. Click [Finish]. If the [Hardware Installation] message appears, click [Continue Anyway]. The printer driver installation starts. • To stop installation of the selected driver, click [Cancel] before installation is complete. •...
Page 637 Using the LPR Port Enter "lp" in [Name of printer or print queue on that server:], and then click [OK]. Check that the name of the machine whose driver you want to install is selected, and then click [Next]. Change the machine name if you want, and then click [Next]. If a check box for setting the machine as a default printer appears, configure as necessary.
Page 638: Using The Wsd Port
1. Windows Configuration Using the WSD Port This section explains how to install the PostScript 3 printer driver for use on the WSD port. • The WSD Port can be used under Windows Vista/7, or Windows Server 2008/2008 R2. • You can connect to the machine only if both the machine and computer are on the same network segment, or "Network discovery"...
Page 639 Using the WSD Port Click [Close]. If installation is successful, the icon of the machine connected to the WSD port is added to the [Printers] window. • The port name that follows "WSD" uses random character strings. It cannot be changed freely. •...
Page 640 1. Windows Configuration Click [Browse...], and then specify a location for the printer driver. If the CD-ROM drive letter is D, the printer driver's source files are stored in "D:\X86 or X64\DRIVERS\PS\XP_VISTA or X64\MUI\DISK1". Click [OK] to close the [Install From Disk] window. Select the manufacturer and model name of the machine you want to use, and then click [Next].
Page 641: Installing The Postscript 3 Printer Driver (Windows Vista, Windows Server 2008)
Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port This section explains how to install the PostScript 3 printer driver for use on the SmartDeviceMonitor for Client port. To use this function, you must first download SmartDeviceMonitor for Client from the manufacturer's Web site and install it on your computer.
Page 642: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003 / 2003 R2 - Ipp)
1. Windows Configuration Check that the name of the machine whose driver you want to install is selected, and then click [Next >]. Change the machine name if you want, and then click [Next >]. Select [Yes] to configure the machine as default. Specify whether or not to share the machine, and then click [Next >].
Page 643 Using the SmartDeviceMonitor for Client Port Click [Next >]. Click [Local printer attached to this computer], and then click [Next >]. Click [Create a new port:]. Click [SmartDeviceMonitor] in [Type of port:], and then click [Next >]. Click [IPP]. In the [Printer URL] box, enter "http://(machine's IP address or host name)/printer" as the machine's address.
Page 644: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008 - Tcp/Ip)
1. Windows Configuration • A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. • Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory.
Page 645 Using the SmartDeviceMonitor for Client Port Change the machine name if you want, and then click [Next]. If a check box for setting the machine as a default printer appears, configure as necessary. If the [Windows can't verify the publisher of this driver software] message appears, click [Install this driver software anyway].
Page 646 1. Windows Configuration Click [PostScript 3 Printer Driver]. Add Printer Wizard starts. Click [Add a local printer]. Click [Create a new port:]. Click [SmartDeviceMonitor] in [Type of port:], and then click [Next]. Click [IPP]. In the [Printer URL] box, enter "http://(machine's IP address or host name)/printer" as the machine's address.
Page 647: Changing The Port Settings For Smartdevicemonitor For Client
Using the SmartDeviceMonitor for Client Port • Depending on your computer's operating system, the [AutoPlay] dialog box may appear. If this happens, click [Run SETUP.EXE]. If the [User Account Control] dialog box appears, click [Yes] or [Continue] to allow the auto play program to run. •...
Page 648 1. Windows Configuration • For information about these settings, see SmartDeviceMonitor for Client Help. Windows 7, Windows Server 2008 R2: Open the [Devices and Printers] window from the [Start] menu. The [Devices and Printers] window appears. Right-click the icon of the printer you want to use, and then click [Printer properties]. The printer properties appear.
Page 649: Using As A Windows Network Printer
Using as a Windows Network Printer Using as a Windows Network Printer This section explains how to install the PostScript 3 printer driver when using the printer as a Windows network printer. Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2) This section explains how to install the PostScript 3 printer driver under Windows XP or Windows Server 2003 /2003 R2 when using the printer as a Windows network printer.
Page 650: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008)
1. Windows Configuration The printer driver installation starts. Click [Next >]. Select [Yes] to configure the machine as default. Click [Finish]. Restart the computer to complete installation. • To stop installation of the selected driver, click [Cancel] before installation is complete. •...
Page 651 Using as a Windows Network Printer Click [Add a network, wireless or Bluetooth printer]. Click [The printer that I want isn't listed]. Select [Browse for a printer], and then click [Next]. Select your machine, and then click [Select]. If a security warning message appears, click [Install driver]. The printer driver installation starts.
Page 652: Using As A Netware Print Server / Remote Printer
1. Windows Configuration Using as a NetWare Print Server / Remote Printer This section explains how to set up a Windows computer used as a NetWare client. When using the PostScript 3 Printer Driver This section explains how to set up a Windows computer used as a NetWare client when using the PostScript 3 printer driver.
Page 653: Installing The Printer Driver Using Usb
Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install the PostScript 3 printer driver for use over a USB interface. • Make sure that machine is connected to the computer's USB ports using the USB interface cable. •...
Page 654: Windows Vista, Windows Server 2008 - Usb
1. Windows Configuration Check the printer driver location, and then click [Next >]. Select the name of the machine whose driver you want to install, and then click [Next >]. If the [Hardware Installation] message appears, click [Continue Anyway]. Click [Finish]. If installation is successful, the icon of the machine connected to the "USB001"...
Page 655: Windows 7, Windows Server 2008 R2 - Usb
Installing the Printer Driver Using USB Click [Close]. If installation is successful, the icon of this machine connected to the "USB001" port is added to the [Printers] window. • When a printer driver meeting this machine is found on a network, a message prompting insertion of the CD-ROM is not displayed.
Page 656: Troubleshooting For Using Usb
1. Windows Configuration Click [Browse my computer for driver software]. Click [Browse] to select the printer driver location. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: D:\X86 or X64\DRIVERS\PS\XP_VISTA or X64\MUI\DISK1 Click [Next].
Page 657: Printing With Parallel Connection
Printing with Parallel Connection Printing with Parallel Connection This section explains how to install the PostScript 3 printer driver for use over a parallel port. To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver. Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 / 2003 R2) This section explains how to install the PostScript 3 printer driver under Windows XP or Windows Server...
Page 658: Installing The Postscript 3 Printer Driver (Windows Vista/7, Windows Server 2008/2008 R2)
1. Windows Configuration • A user code can be set after the printer driver installation. For information about user code, see the printer driver Help. • Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory.
Page 659 Printing with Parallel Connection Specify whether or not to print a test page, and then click [Finish]. If a check box for setting the machine as a default printer appears, configure as necessary. • Depending on your computer's operating system, the [AutoPlay] dialog box may appear. If this happens, click [Run SETUP.EXE].
Page 660: Printing With Bluetooth Connection
1. Windows Configuration Printing with Bluetooth Connection For details about printing with Bluetooth, see "Printing with Bluetooth Connection", Network and System Settings Reference.
Page 661: If A Message Appears During Installation
If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [Install Printer]. For Windows XP Professional and Windows Server 2003 / 2003 R2: On the [Start] menu, click [Printers and Faxes].
Page 662 1. Windows Configuration Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the PostScript 3 printer driver is D:\X86 or X64\DRIVERS\PS\XP_VISTA or X64\MUI\DISK1. • If the installer starts, click [Cancel] to quit.
Page 663: Making Option Settings For The Printer
Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Set up option settings when bidirectional communications are disabled. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member.
Page 664: Setting Up The Printer Driver
1. Windows Configuration Setting Up the Printer Driver This section explains how to open and configure the printer driver properties. Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties This section explains how to open and configure the printer driver properties under Windows XP or Windows Server 2003 / 2003 R2.
Page 665 Setting Up the Printer Driver • You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. • When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...].
Page 666: Windows Vista/7, Windows Server 2008/2008 R2 - Accessing The Printer Properties
1. Windows Configuration • The printer settings you configure in the current application before printing might not be saved as the default settings. • General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application. •...
Page 667 Setting Up the Printer Driver Making printer default settings - Printing Preferences This section explains how to open the [Printing Preferences] dialog box under Windows Vista/7 or Windows Server 2008/2008 R2. • You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.
Page 668: Making Printer Settings - One Click Presets
1. Windows Configuration On the [File] menu, click [Print...]. If using Windows 7 or Windows Server 2008 R2, on the [File] menu, point to [Print], and then click [Print]. The [Print] dialog box appears. Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. Make the necessary settings, and then click [OK].
Page 669 Setting Up the Printer Driver Click [Register Current Settings...]. Enter a name and comment that describe the setting, and then click [OK]. The newly registered icon appears with its registered name in the [One Click Preset List:] area. Click [OK]. •...
Page 670 1. Windows Configuration...
Page 671: Mac Os Configuration
2. Mac OS Configuration This chapter explains how to install and configure the printer drivers for use on the Mac OS X operating system. Using the Printer Driver under Mac OS X This section explains how to configure a Mac OS X to use USB and TCP/IP. Use the following procedures to configure the printer drivers for Mac OS X 10.3.7.
Page 672 2. Mac OS Configuration Start System Preferences. Click [Print & Fax]. Click [Set Up Printers]. Depending on your computer's operating system, [Set Up Printers] may not appear. If [Set Up Printers] does not appear, proceed to the following step. Click the [Add] or [ ] button. Select [IP Printing] from the drop-down menu, and then select the machine from the list.
Page 673: Using Usb Interface
Using the Printer Driver under Mac OS X Select [Installable Options] in the drop-down menu, and then configure settings as needed. Mac OS X 10.5 or higher Click [Driver], and then configure settings as needed. Click [Apply Changes]. Mac OS X 10.5 or higher Click [OK].
Page 674: Using Bonjour
2. Mac OS Configuration Under Mac OS X 10.5 or higher, select the printer you are using from the [Printer Name] list, and [Kind] of USB. Select the connected printer from the list of printer models, and then click [Add]. Quit System Preferences.
Page 675 Using the Printer Driver under Mac OS X • When printing with a Rendezvous connection to a Macintosh computer, printer language does not change automatically. Use the control panel on this machine to change printer language to [Auto Detect] or [PS] before printing.
Page 676 2. Mac OS Configuration...
Page 677: Using The Postscript 3 Printer Driver
3. Using the PostScript 3 Printer Driver This chapter explains the printing functions and advanced features that are available with the PostScript 3 printer driver. Setting Up Options for PostScript 3 Printer Driver To use installed options correctly, first set up the printer driver. If the options are not recognized, you cannot use them, even though they are physically installed.
Page 678: Printing A Document
3. Using the PostScript 3 Printer Driver Printing a Document This documentation describes the specific printer functions and menus that are added by installing the PPD file. Each printer function can be configured using the [Menu:] icons on the [Detailed Settings] tab under Windows, or the print dialog box under Mac OS X.
Page 679 Printing a Document [Job Type:] is displayed on the [One Click Windows Presets] tab in the [Printing Preferences] dialog box. [Job Type:] is displayed on [Job Log] in the print Mac OS X dialog box. You can select the following items: Normal Print Select this for normal printing.
Page 680 3. Using the PostScript 3 Printer Driver The File Name can contain to 16 alphanumeric (a-z, A-Z, 0-9) characters. You can assign a password to a saved document, but password assignment is not mandatory. Entering the "User ID" helps you distinguish your print job from others. For details about the Stored Print function, see "How to use Stored Print/Store and Print functions".
Page 681 Printing a Document In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters. The user ID associates the user with his / her jobs. Click [OK]. Set the number of copies to two or more in the [Copies:] box, and then click [OK] to close the [Printing Preferences] dialog box.
Page 682 3. Using the PostScript 3 Printer Driver On the [Job Type:] pop-up menu, select [Sample Print]. In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters. The user ID associates the user with his / her jobs. After making the necessary settings, click [Print].
Page 683 Printing a Document Press [Sample Print Job List]. A list of print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete by pressing it. To cancel a selection, press the highlighted jobs again.
Page 684 3. Using the PostScript 3 Printer Driver Press [Print Jobs]. Press [Locked Print Job List]. A list of print files stored in the machine appears. [User ID], [Date / Time] and [File Name] also appear. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print by pressing it.
Page 685 Printing a Document Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print by pressing it. Press [Print]. The password screen appears. Enter the password using the number keys, and then press [OK]. A confirmation screen appears.
Page 686 3. Using the PostScript 3 Printer Driver When multiple files are selected, the machine deletes only files that correspond to the entered password. The number of files to be deleted is displayed on the confirmation screen. Press [Yes]. The selected file is deleted. •...
Page 687 Printing a Document Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print by pressing it. Press [Print]. A confirmation screen appears. Press [Yes]. The hold print file is printed. Mac OS X In the application, on the [File] menu, click [Print].
Page 688 3. Using the PostScript 3 Printer Driver • p.68 "Deleting Hold Print files" Deleting Hold Print files If the printed document is no longer required, you can delete the Hold Print file. On the machine's control panel, press the [Printer] key to display the printer screen. Press [Print Jobs].
Page 689 Printing a Document In the [User ID:] box, enter the user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters. A file name and password can also be entered arbitrarily. The user ID associates the user with his / her job. You can assign a password to a saved document, but password assignment is not mandatory.
Page 690 3. Using the PostScript 3 Printer Driver Mac OS X In the application, on the [File] menu, click [Print]. The [Print] dialog box appears. In the pop-up menu, click [Job Log]. On the [Job Type:] pop-up menu, click [Stored Print] or [Store and Print]. •...
Page 691 Printing a Document Enter the new number of sets using the number keys if necessary, and then press [Yes]. You can enter up to 999 sets. Press the [Clear/Stop] key to correct any entry mistakes. The stored file is printed. •...
Page 692: User Code
3. Using the PostScript 3 Printer Driver How to use the Document Server function Follow the procedure below to print a document using the Document Server function. Windows In the application, on the [File] menu, click [Print]. The [Print] dialog box appears. Select the printer, and then open the [Printing Preferences] dialog box.
Page 693: Orientation
Printing a Document The following table shows where you can select this function. Enter a user code in the [User Code:] box on the Windows [Job Setup] menu in the [Printing Preferences] dialog box. Select the [Enable User Code] check box, and Mac OS X then enter a user code in the [User Code:] box on [Job Log] in the print dialog box.
Page 694: Copies
3. Using the PostScript 3 Printer Driver Check the [Rotate by 180 degrees:] check box Windows on the [Basic] menu in the [Printing Preferences] dialog box. [Rotate by 180 degrees] is displayed under Mac OS X [General 2] in the [Feature Sets:] list on [Printer Features] in the print dialog box.
Page 695: Paper Source
Printing a Document Mac OS X This function is not available. You can select the following items for Windows: Prints the document at its original size. Fit to Print Size Prints the document by scaling it up or down to fit the specified paper size. Zoom Prints the document at the specified reproduction ratio.
Page 696: Fit To Paper
3. Using the PostScript 3 Printer Driver • For details about paper types available in each tray, see "Recommended Paper Sizes and Types", About This Machine. Fit to Paper When the size of the document and paper size differ, set whether or not to print according to paper size. The following table shows where you can select this function.
Page 697: Booklet Binding Edge
Printing a Document [Pages per Sheet:] is displayed on [Layout] in the print dialog box. Mac OS X The booklet printing is not available. Layout Use this function to specify the layout when printing multiple pages onto a single sheet of paper. The following table shows where you can select this function.
Page 698: Draw Border
3. Using the PostScript 3 Printer Driver • Depending on the version of the Mac OS X operating system, this function may not be available. Draw Border Use this function to specify whether or not to draw a page border on each page. The following table shows where you can select this function.
Page 699: Resolution
Printing a Document Mac OS X The following functions are selectable under Mac OS X 10.3 or higher (for Mac OS X 10.2, see Note below). The following items may vary depending on the operating system you are using. Disables Duplex Printing. Long-edge binding Prints output so that you can open it to the long edge when bound along the long edge.
Page 700: Image Smoothing
3. Using the PostScript 3 Printer Driver [Dithering] is displayed under [General 1] in the Mac OS X [Feature Sets:] list on [Printer Features] in the print dialog box. You can select the following items: Automatic(Windows)/ Auto(Mac) Use this setting to configure the best dithering method automatically depending on the appearance of the document to be printed.
Page 701: Print Mode/ Toner Saving
Printing a Document Less than 90 ppi to Less than 300 ppi Performs image smoothing only when the image has an image resolution (pixels per inch) less than the respective value you have selected in the list. • When [Auto] is selected, data processing may take a long time. •...
Page 702: Collate
3. Using the PostScript 3 Printer Driver Collate Use this function to enable collation. With this feature, the machine can efficiently print collated sets of multiple-page documents. The following table shows where you can select this function. Set the number of copies to two or more on the [Basic] menu, and then select [On] or [Off] on the Windows [Collate:] list on the [Finishing] menu in the...
Page 703: Staple
Printing a Document • Off • Landscape • Portrait Staple Use this function to staple sheets of printed paper together. • When stapling, use the finisher option. See "System Settings", Network and System Settings Reference or "Printing Documents", Printer Reference. The following table shows where you can select this function.
Page 704: Watermark
3. Using the PostScript 3 Printer Driver • Punch positions and the number of punch holes that are available will change depending on the type of finisher, the original's orientation, and the printing paper size and orientation. For details, see Printer Reference. Watermark Set the Watermark function.
Page 705: Watermark Size
Printing a Document [Watermark Font] is displayed under [General 3] Mac OS X in the [Feature Sets:] list on [Printer Features] in the print dialog box. Watermark Size Select the Watermark size. The following table shows where you can select this function. [Size:] is displayed on the [Effects] menu in the Windows [Printing Preferences] dialog box.
Page 706 3. Using the PostScript 3 Printer Driver...
Page 707: Appendix
4. Appendix Trademarks Adobe, Acrobat, Acrobat Reader, Adobe Type Manager, PageMaker, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Bonjour, Macintosh, Mac OS and TrueType are trademarks of Apple Inc., registered in the U.S. and other countries.
Page 708 4. Appendix ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition • The product names of Windows Server 2003 R2 are as follows: ® ® Microsoft Windows Server 2003 R2 Standard Edition ® ®...
Page 709: Index
INDEX About This Machine..........Making option settings Mac OS X................Windows operating system..........Bluetooth..............Making paper settings Booklet..............Mac OS X................Windows operating system..........Booklet Binding Edge..........Network and System Settings Reference....Collate..............Notice............... Copies..............Copy and Document Server Reference....Orientation.............
Page 710 Windows Server 2008 Mac OS X................18, 24, 30, 34 Windows operating system..........Installing the printer driver......Setting up the PPD files for Mac OS X....Windows Server 2008 / 2008 R2 10, 13, 16, 25, 38 SmartDeviceMonitor for Client port..... Installing the printer driver....
Page 711 MEMO...
Page 712 MEMO D5957328...
Page 715 Operating Instructions Facsimile Reference For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 717 TABLE OF CONTENTS Manuals for This Machine..........................10 Notice................................12 Important..............................12 How to Read This Manual..........................13 Symbols................................13 Names of Major Functions..........................13 Notes................................13 Laws and Regulations............................15 Legal Prohibition............................15 Model-Specific Information..........................16 Reading the Display............................17 Reading the Display Panel and Using Keys....................17 Simplified Display............................20 About Data Security for Copying........................22 1.
Page 718 E-mail Encryption............................48 Folder Transmission............................51 Functions Not Available for Folder Transmission..................51 Placing Originals..............................53 Setting the Original Orientation.........................55 Scanning Two-Sided Originals........................56 Acceptable Original Sizes..........................59 Paper Size and Scanned Area........................60 Types of Original whose Sizes are Difficult to Detect................61 Transmission with Image Rotation.......................63 Stamp................................63 Checking the Content of a Scanned Original (Preview Before Transmission)........65 Detecting Blank Sheet..........................67...
Page 719 Registering Destinations in the Address Book....................119 Registering a Fax Destination........................119 Changing a Fax Destination........................122 Deleting a Fax Destination........................124 Registering Destinations to the Address Book from [Prg. Dest.].............125 Registering Entered Destinations to the Address Book................126 Searching for a Destination in the Address Book..................128 Search by Destination Name........................128 Search by Fax Number/IP-Fax Destination....................131 Search by Internet Fax Destination......................133...
Page 720 Requesting a Reception Notice........................178 Setting an Internet Fax/E-mail Destination as a BCC.................180 Confirming Transmission Results by E-mail....................182 Entering the Subject............................184 Specifying Auto-Generated Subjects for E-mail..................186 Entering the Text.............................187 Transmission Options.............................189 Standard Message Stamp........................189 Auto Reduce..............................190 Label Insertion............................192 Closed Network............................194 SUB Code Transmission..........................195 SEP Code Reception..........................196 Fax Header Print (mainly Europe and Asia)..............198...
Page 721 Printing Options..............................224 Print Completion Beep..........................224 Checkered Mark............................224 Centre Mark...............................224 Reception Time............................225 Two-Sided Printing............................225 Multi-Copy Reception..........................228 Image Rotation............................229 Combine Two Originals..........................229 Page Separation and Length Reduction....................230 Page Reduction............................231 TSI Print (Transmitting Subscriber Identification Print)................232 If There Is No Paper of the Correct Size....................232 Where Incoming Documents Are Delivered - Output Tray................236 Specifying Tray for Lines...........................236 Tray Shift..............................236...
Page 722 Communication Failure Report.........................262 Checking the Reception Result (Reception File Status)................264 Confirming on Display..........................264 Confirming by Report..........................265 Print Journal..............................266 Printing the Journal............................266 Journal (mainly Europe and Asia)..................270 Journal (mainly North America)..................273 Transmitting Journal by E-mail........................276 Confirming/Printing/Deleting Received and Stored Documents..............278 Confirming Received and Stored Documents..................279 Printing Received and Stored Documents....................280 Deleting Received and Stored Documents....................281 Printing a File Received with Memory Lock....................283...
Page 723 Using the Software............................318 Installing Individual Applications......................320 Setting LAN-Fax Driver Properties......................323 Basic Transmission.............................324 Specifying Options............................329 Checking Transmission Using LAN-Fax Driver..................331 Confirming Transmission Results by E-mail....................332 LAN-Fax Result Report..........................333 Printing and Saving...........................333 Editing Address Book..........................334 Editing Fax Cover Sheets..........................336 Managing Facsimile Functions Using SmartDeviceMonitor for Admin..........338 Using the Machine's Address Book as the LAN-Fax Destination List............338 LAN-Fax Operation Messages........................340 Viewing Fax Information Using a Web Browser..................341...
Page 724 Quitting the Forwarding Function......................372 Forwarding Mark............................372 Reception File Setting............................374 Specifying Fax Auto Deletion or Reception Stop in the Event of Storage Failure........375 Reception Report e-mail..........................376 Stored Reception File User Setting.......................377 SMTP Reception File Delivery Settings......................379 Program / Change / Delete Scan Size......................382 Programming/Changing a Scan Size.....................382 Deleting a Scan Size..........................383 Registering Fax Information..........................385...
Page 725 Box Settings..............................413 Programming/Changing Personal Boxes....................413 Deleting Personal Boxes...........................417 Programming/Changing Information Boxes..................418 Deleting Information Boxes........................420 Programming/Changing Transfer Boxes....................421 Deleting Transfer Boxes..........................426 Printing the Box List............................426 8. Appendix Checking the Memory Status........................429 Registering Frequently Used Settings......................430 Registering and Changing Keystroke Programs..................430 Deleting a Program...........................433 Using a Program............................434 Optional Equipment............................436 Expansion Memory...........................436...
Page 726: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
Page 727 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 728: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.
Page 729: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
Page 730 Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.
Page 731: Laws And Regulations
Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 732: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CGT021 The following information is region-specific.
Page 733: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the [Facsimile] key or [Clear Modes] key during operation, the standby display appears. •...
Page 734 Initial Display CHH007 1. Press a tab to switch the transmission type between “Fax”, “Internet Fax”, “E-mail”, and “Folder”. • When (Fax) is selected, you can specify fax numbers or IP-Fax destinations. • When (Internet Fax) is selected, you can specify Internet Fax destinations. •...
Page 735 10. Allows you to set various features for transmission. For details about setting the features, see “Other Transmission Features”. 11. Allows you to set a sender. 12. Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.
Page 736: Simplified Display
• p.297 "Sending a Stored File" • p.349 "General Settings" • p.361 "Initial Settings" • p.429 "Checking the Memory Status" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
Page 737 This is available only for the simplified display. • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.
Page 738: About Data Security For Copying
About Data Security for Copying When the optional Copy Data Security Unit is installed, if you scan a document that was printed using the Data Security for Copying function, the scanned image that is sent or stored is obscured by vertical stripes.
Page 739: Transmission
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: Memory Transmission and Immediate Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents.
Page 740: Selecting Type Of Transmission
1. Transmission Transmitter (This machine) Receiver BZR031 Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. • You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or whenever the [Clear Modes] key is pressed.
Page 741 Transmission Modes When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. When sending to an e-mail destination Press [E-mail] to switch the type of transmission to e-mail. When sending to a folder destination Press [Folder] to switch the type of transmission to folder.
Page 742: Memory Transmission
1. Transmission • For details about each transmission type, see “IP-Fax Functions”, “Internet Fax Transmission”, “E- mail Transmission”, and “Folder Transmission”. • p.36 "IP-Fax Functions" • p.41 "Internet Fax Transmission" • p.47 "E-mail Transmission" • p.51 "Folder Transmission" Memory Transmission Memory Transmission mode has standard fax, Internet Fax, IP-Fax, e-mail transmission, and folder transmission.
Page 743 Transmission Modes Place the original into the ADF. Make the scan settings you require. For details about the scan settings, see “Scan Settings”. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”.
Page 744 1. Transmission When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations. You do not have to press [Add] when adding a destination using the destination list. Specify the next destination. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder.
Page 745 Transmission Modes • p.88 "Specifying a Destination" • p.443 "Maximum Values" Sending originals using the exposure glass (Memory Transmission) This section explains how to send originals by Memory Transmission using the exposure glass. Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass.
Page 746 1. Transmission • When the line is busy and could not be connected to • With Send Later • When you store an original for Memory Transmission while another communication is in progress • When two or more destinations are specified •...
Page 747 Transmission Modes • During Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Broadcasting sequence Use the broadcasting function to send the same original to multiple destinations simultaneously. You can broadcast via multiple transmission types (fax, IP-Fax, Internet Fax, e-mail, and folder) at the same time.
Page 748: Immediate Transmission
1. Transmission • p.389 "Parameter Settings" Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP-Fax transmission. • Internet Fax, e-mail transmission and folder transmission are performed using Memory Transmission, which automatically starts transmission after storing documents in memory. If you switch the type of transmission to them while the machine is in Immediate Transmission mode, the transmission mode is automatically switched to Memory Transmission.
Page 749 Transmission Modes Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the correct number. For details about specifying a destination, see “Specifying a Destination”. Press the [Start] key. The machine dials a destination.
Page 750: Displaying Confirmation Of Transmission
1. Transmission Press the [ ] key. Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmission. Press [Check Modes], and then check the transmission settings. The following display appears. After checking the settings on the display, press [Exit].
Page 751 Transmission Modes this function, contact your sales or service representative. For details, see “Preventing Transmission to the Wrong Destination”. • p.114 "Preventing Transmission to the Wrong Destination"...
Page 752: Ip-Fax Functions
1. Transmission IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 753 IP-Fax Functions CFH001 • To use this function, the optional HDD unit and printer/scanner functions are required. • To use IP-Fax functions, this machine must be connected to a LAN and its IP-Fax settings correctly specified under Initial Settings in the Facsimile Features menu. For details about these settings, see “Initial Settings”.
Page 754: Terminology
1. Transmission • This function supports both IPv4 and IPv6 addresses. • p.203 "Types of Reception" • p.361 "Initial Settings" Terminology This section introduces you to useful IP-Fax-related terminology. H.323 A multimedia communication protocol that sends or receives files via one-to-one communication over a LAN or the Internet.
Page 755: Functions Not Available For Ip-Fax Transmission
IP-Fax Functions • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents.
Page 756: E-Mail Functions And Folder Transmission
1. Transmission E-Mail Functions and Folder Transmission This section explains e-mail and folder transmission. E-Mail Functions There are two methods of sending faxes from this machine using e-mail: • Internet Fax Transmission • E-mail Transmission To send a fax by Internet Fax, you must specify an Internet Fax destination. To send a fax by e-mail, you must specify an E-mail destination.
Page 757: Internet Fax Transmission
Internet Fax Transmission Internet Fax Transmission This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address (Internet Fax destination).
Page 758: Notes On Using Internet Fax
1. Transmission • To send Internet Fax documents, in the Facsimile Features menu, under Initial Settings, set [Internet Fax Setting] to [On]. However, documents can still be forwarded or delivered to Internet Fax destinations even if [Off] is selected. See “Initial Settings”. •...
Page 759: Functions Not Available By Internet Fax Transmission
Internet Fax Transmission • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. •...
Page 760: Functions Not Available By Internet Fax Reception
1. Transmission • Immediate Transmission • Closed Network Transmission • SUB Code Transmission • On Hook Dial • Manual Dial • JBIG Transmission • ECM (Error Correction Mode) • Memory File Transfer Functions Not Available by Internet Fax Reception This section tells you which functions are not available for Internet Fax reception. The following functions are available for standard fax reception, but not for Internet Faxing: •...
Page 761: E-Mail Encryption
Internet Fax Transmission reception capability information. The sender can send documents to the receiver based on this information. If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually.
Page 762 1. Transmission • E-mail encryption and digital signatures are not available with standard transmission to Internet Fax destinations. Encryption is only available for forwarding, routing, or transferring to Internet Fax destinations. • The encryption method of this machine is S/MIME. For details about S/MIME, ask the administrator.
Page 763: E-Mail Transmission
E-mail Transmission E-mail Transmission This machine uses its fax function to send scanned documents over the network to computers. Specify an e-mail address of a computer. You can send the same document to an e-mail destination, folder destination, fax destination, IP-Fax destination, and Internet Fax destination simultaneously.
Page 764: Functions Not Available For E-Mail Transmission
1. Transmission • To use an e-mail address registered in the Address Book as an e-mail destination, specify “Use E- mail Address for” for [E-mail / Internet Fax Destination]. Use the same procedure for e-mail addresses that are registered in group destinations in the Address Book. •...
Page 765 E-mail Transmission • First register the forwarding/routing destinations' e-mail addresses in the Address Book, and then specify the encryption settings in both Address Book and Web Image Monitor for each destination that you want to send encrypted e-mail to. For details about these settings, ask your administrator. •...
Page 766 1. Transmission • p.369 "Forwarding" • p.379 "SMTP Reception File Delivery Settings" • p.400 "Special Senders to Treat Differently" • p.413 "Box Settings"...
Page 767: Folder Transmission
Folder Transmission Folder Transmission This machine uses its fax function to send scanned documents over the network to computers. Specify the path to the destination folder. To send to a folder, you must first register the path to the folder in the Address Book. Then, for the transmission (communication) protocol, select SMB, FTP, or NCP.
Page 768 1. Transmission • JBIG Transmission • ECM (Error Correction Mode) • Memory File Transfer • Selecting destinations from recent destinations • Simultaneous Broadcast using multiple line ports • Directly entering destinations...
Page 769: Placing Originals
Placing Originals Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass See “Placing Originals on the Exposure Glass” in “Placing Originals”, Copy and Document Server Reference.
Page 770 1. Transmission • If you place A5 × 8 ) size originals on the exposure glass, they are not detected. Place A5 × 8 ) size originals into the ADF. • Do not lift the ADF while using it to scan originals. •...
Page 771: Setting The Original Orientation
Placing Originals • For acceptable types of originals, see “Acceptable Original Sizes”, “Paper Size and Scanned Area” and “Types of Original whose Sizes are Difficult to Detect”. • p.44 "T.37 Full Mode" • p.59 "Acceptable Original Sizes" • p.60 "Paper Size and Scanned Area" •...
Page 772: Scanning Two-Sided Originals
1. Transmission Press [OK]. The selected original orientation appears in “Original Feed Type”. Specify a destination, and then press the [Start] key. Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end.
Page 773 Placing Originals • When you use [2 Sided Original] under [Original Feed Type], the originals cannot be sent by using just the exposure glass. • Two-sided originals are only sent with Memory Transmission. Immediate Transmission is not possible. Place the original, and then select the scan settings you require. Press [Original Feed Type].
Page 774 1. Transmission Press [2 Sided Original]. Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step 4. Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].
Page 775: Acceptable Original Sizes
Placing Originals • For details about acceptable original size and paper thickness for two-sided scanning with the ADF, see “Acceptable Original Sizes”. • You can set the original feed types that are selected right after the power is turned on or whenever the [Clear Modes] key is pressed.
Page 776: Paper Size And Scanned Area
1. Transmission Paper Size and Scanned Area This section explains the size of the area the machine can scan and detect. • There may be a difference in the size of the image when it is printed at the destination. •...
Page 777: Types Of Original Whose Sizes Are Difficult To Detect
Placing Originals When placing an original into the Auto Document Feeder This section explains how to place an original into the ADF. • Maximum scan area The following shows the maximum scan area: Memory Transmission: 297 × 1,200 mm/11 × 47 inches (W × L) Immediate Transmission: 297 ×...
Page 778 1. Transmission (mainly Europe and Asia) Where B4 JIS B5 JIS 11 × 17 × × original is placed Exposure Auto Auto Auto Auto Auto Auto glass detect detect × × detect detect detect detect Auto Auto Auto Auto Auto Auto Auto Auto...
Page 779: Transmission With Image Rotation
Placing Originals *3 Default is 11 × 17. If you want to switch the detectable size from 11 × 17 to 11 × 15, contact your representative. *4 Default is 8 × 14. If you want to switch the detectable size from 8 ×...
Page 780 1. Transmission • Stamp only works when scanning from the ADF. Place the original, and then select the scan settings you require. Press [Original Feed Type]. Press [Stamp]. To cancel the stamp, press [Stamp] again before pressing [OK]. Press [OK]. Specify the destination, and then press the [Start] key.
Page 781: Checking The Content Of A Scanned Original (Preview Before Transmission)
Placing Originals • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit steps 2 and 4. For details about Quick Operation Key, see “General Settings”. • A paper jam during Parallel Memory Transmission may cause the transmission to fail even if stamping is performed.
Page 782 1. Transmission Press [Preview]. Specify the destination, and then press the [Start] key. CHH002 The machine starts to scan the original. When scanning ends, a preview is displayed. If you want to cancel a preview, press [Cancel]. Check the preview. •...
Page 783: Detecting Blank Sheet
Placing Originals To cancel the transmission, press [Cancel Sending]. After transmission, the standby display appears. • You can have the machine select Preview Before Transmission right after the power is turned on or whenever the [Clear Modes] key is pressed. For details, see “Changing the Default Functions of the Fax's Initial Display”.
Page 784 1. Transmission • Even if a near blank sheet is detected, it is transmitted as normal. • You can turn this function on or off with the User Parameter (switch 11, bit 2). See “Parameter Settings”. • To cancel scanning if a blank sheet is detected, press the [Clear/Stop] key. •...
Page 785: Scan Settings
Scan Settings Scan Settings You can configure the scan settings according to the original you are scanning. You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has four settings that you can adjust to help you transmit the document with the best possible image quality.
Page 786 1. Transmission Press [Scan Settings]. Make sure that [Original Type] is selected. Select the original type you require, and then press [OK]. • If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected.
Page 787: Resolution
Scan Settings • p.79 "Density (Contrast)" • p.171 "Changing the Default Functions of the Fax's Initial Display" JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. •...
Page 788 1. Transmission Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK]. • If you install the optional expansion memory, “Super Fine” appears in the Resolution screen. • If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 789: Scan Size
Scan Settings • You can set the resolution type that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed. See “Changing the Default Functions of the Fax's Initial Display”. • When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you have specified “Super Fine”.
Page 790 1. Transmission Press [Scan Size]. Make sure that [Auto Detect] is selected. If it is not, press [Auto Detect]. Press [OK]. "Auto Detect" appears above [Scan Settings]. • For details about an original the machine cannot detect its size correctly, see “Types of Original whose Sizes are Difficult to Detect”.
Page 791 Scan Settings Regular The placed original is scanned according to specified standard size regardless of actual size. The sizes that can be specified are A4 , B4 JIS , A3 , 8 × 11 × 14 , and 11 × 17 Press [Scan Settings].
Page 792 1. Transmission Press [OK]. The selected size appears above [Scan Settings]. To cancel the selected scan size, select [Auto Detect] before pressing [OK]. Area Only the area in the specified size is scanned regardless of the actual size of a placed original. •...
Page 793 Scan Settings Press [Scan Size]. Press [Area 1] or [Area 2]. Press [OK]. The specified size appears above [Scan Settings]. To cancel the selected scan size, select [Auto Detect] before pressing [OK]. • p.382 "Program / Change / Delete Scan Size" Mixed Original Sizes You can send the different size of originals simultaneously.
Page 794 1. Transmission Select this to individually scan the size of originals loaded into the ADF. For example, when A3 (11 × 17 ) and A4 (8 × 11 ) size originals are sent together, usually all are sent using the size of the first original.
Page 795: Density (Contrast)
Scan Settings Press [Mixed Original Sizes]. Press [OK]. "Auto Detect: Mixed Sizes" appears above [Scan Settings]. To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK]. • When using Mixed Original Sizes, the machine sends the originals by Memory Transmission. •...
Page 796 1. Transmission Auto Density The appropriate density setting for the original is automatically selected. 1. Make sure that [Auto Density] is selected. Manual Density Use manual density to set density manually. You can select one of seven density levels. 1. If [Auto Density] is selected, press [Auto Density] to turn it off. 2.
Page 797: Mixing Scan Settings For A Multiple Page Original
Scan Settings • Selecting [Text], [Text / Line Art], or [Text / Photo] for the original type causes [Auto Density] to be selected. • You can set the density that is selected right after the machine is turned on or whenever the [Clear Modes] key is pressed.
Page 798: Selecting The File Format
1. Transmission Adjust the settings for each page before you press the [Start] key. When placing originals in the ADF 1. Check which pages you want to scan with different settings. 2. Make the scan settings before the page you want to change the settings for starts being scanned.
Page 799 Scan Settings Press [E-mail] or [Folder] and press [File Type]. Press [TIFF] or [PDF], and then press [OK]. The default setting is TIFF format. • Even if you specify a format for files being sent to fax, IP-Fax, or Internet fax destinations, the files will not be converted to the format you specify.
Page 800: Changing The Line Port
1. Transmission Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. • To add more fax lines, the optional extra G3 interface unit is required. G3 is selected after power up or when the machine is reset.
Page 801 Changing the Line Port 323, specify “Enable H.323” and “H.323 Settings”. For details about these settings, see “Initial Settings”. Ask your administrator whether you should select “SIP” or “H.323” as the protocol. Press [Select Line]. Select the line you want to use. If you select “G3 Auto”, the machine will use any available line.
Page 802: Simultaneous Broadcast Using Multiple Line Ports
1. Transmission Press [OK]. The standby display appears. • When you install the extra G3 interface unit, you can specify the line port home position. See “Changing the Default Functions of the Fax's Initial Display”. • When sending a fax, you can select the line port if dialing with the number keys. •...
Page 803 Changing the Line Port Receiver Transmitter (This machine) Receiver Receiver BZR038 • A maximum of three simultaneous transmissions (including LAN) are possible. • When using the optional extra G3 interface unit, if you set the line selection as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy.
Page 804: Specifying A Destination
1. Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations can be specified. • The display shows the percentage of free memory space for storing originals. Since destinations are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 805 Specifying a Destination • If the optional extra G3 interface unit is installed, select the line you want to use before pressing the [Start] key. For details about selecting a line, see “Changing the Line Port”. • Press [Prg. Dest.] after entering the fax number to store the fax number in the destination list. For details about storing numbers you entered, see “Registering Entered Destinations to the Address Book”.
Page 806 1. Transmission • You can also program numbers including pauses in the destination list. Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals.
Page 807: Sending By Ip-Fax (Ip-Fax Destinations)
Specifying a Destination Enter the number you want to tone dial using the number keys. Press the [Start] key. Transmission starts. If you want to cancel a transmission, press the [Clear/Stop] key, and then remove the originals. After transmission, the standby display appears. •...
Page 808 1. Transmission Enter the IP-Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination, and then press [OK].
Page 809 Specifying a Destination Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. • Depending on the security settings, [Manual Entry] might not appear and you might not be able to enter the IP-Fax destination.
Page 810 1. Transmission When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IP address or host name of the receiving machine. Example: 192.168.1.10 (IP address) Example: IPFAX1 (host name) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 When using a gatekeeper server •...
Page 811: Sending By Internet Fax (Internet Fax Destinations)
Specifying a Destination • To send via IPv6, you must specify, for the receiver's IPv6 address and host name, the manually configured address for the receiver's fax. • For reception when not using SIP server in an IPv6 environment, you must specify this machine's IPv6 address manually.
Page 812 1. Transmission details about these settings, see “Registering Addresses and Users for Facsimile/Scanner Functions”, Network and System Settings Reference. • Internet Fax is performed using Memory Transmission, which automatically starts transmission after storing documents in memory. If you switch the type of transmission to Internet Fax while the machine is in Immediate Transmission mode, the transmission mode is automatically switched to Memory Transmission.
Page 813 Specifying a Destination If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK]. To add a destination, press [Add].
Page 814 1. Transmission • The Facsimile Features menu includes a user parameter setting (switch 17, bit 2) that enables you to configure the machine to force the user to press [Add] whenever s/he specifies a destination using a destination key. This prevents users accidentally sending documents to the wrong destination.
Page 815 Specifying a Destination • If the other party's IP address is not registered on the DNS server, specify the IP address at the domain part of the e-mail address. • To send a document over an IPv6 network, you must specify the other party's host name (not IP address) as the domain part.
Page 816 1. Transmission Press [Internet Fax] to switch the transmission type to Internet Fax, and then specify a destination. Press [SMTP]. Press [No].
Page 817: Sending An E-Mail (E-Mail Destinations)
Specifying a Destination Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
Page 818 1. Transmission • E-mail transmission is performed using Memory Transmission, which automatically starts transmission after storing documents in memory. If you switch the type of transmission to e-mail while the machine is in Immediate Transmission mode, the transmission mode is automatically switched to Memory Transmission.
Page 819 Specifying a Destination Press [Manual Entry]. Enter the e-mail destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the character correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter the e-mail address, and then press [OK].
Page 820 1. Transmission Specify the next destination. To add another destination, repeat steps 6 and 7. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Page 821 Specifying a Destination • For details about an e-mail destination, see “E-mail Transmission”. • p.47 "E-mail Transmission" • p.110 "Using the Address Book to Specify Destinations" • p.126 "Registering Entered Destinations to the Address Book" • p.150 "Sender Settings" • p.161 "Canceling a Transmission" •...
Page 822 1. Transmission • When e-mail is sent using this function, even if transmission fails, the server does not send error notification e-mail. • When using this function, you cannot send e-mail to the administrator e-mail address that is registered on this machine. There are two ways of specifying a destination, as follows: By specifying the other party's host name Specify a destination's e-mail address by adding the other party's host name to the domain part of...
Page 823 Specifying a Destination Press [SMTP]. Press [No]. Press [OK]. • If you use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled.
Page 824: Sending To Folder Destinations (Folder Destinations)
1. Transmission Sending to Folder Destinations (Folder Destinations) You can specify a folder destination by selecting a Destination key from the destination list. • To send to a folder destination, you must first register the path for the folder in the Address Book. You cannot enter the path on the standby display.
Page 825 Specifying a Destination Press the Destination key to specify a destination. Specify the next destination. To add another folder destination, press the next Destination key. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, and folder.
Page 826: Using The Address Book To Specify Destinations
1. Transmission • p.51 "Folder Transmission" • p.161 "Canceling a Transmission" • p.389 "Parameter Settings" Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a destination by selecting a Destination key from the destination list. The programmed name appears on Destination key.
Page 827: Specifying Group Destinations
Specifying a Destination Press the Destination key programmed with the desired destination. If the desired Destination key is not shown, press [ ] and [ ] to look through the list. To cancel the selection, press the selected Destination key again. You can also press the [Clear/ Stop] key to cancel the selection.
Page 828 1. Transmission • Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use group destination. • The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify per file, see “Maximum Values”.
Page 829: International Tx Mode
Specifying a Destination International TX Mode If you set the International TX mode to [On], the machine sends faxes at lower speed. This improves the chances of successful reception, but increases the time required for sending. To send a fax using International TX Mode, you must first set the International TX mode to [On] and register the destination in the Address Book.
Page 830: Preventing Transmission To The Wrong Destination
1. Transmission Select the destination you want to redial to, and then press [OK]. Press the [Start] key. • You can select Internet Fax, IP-Fax, and e-mail destinations from Recent Destinations as well. • When you press [Program Dest.], you can register a selected destination in the destination list. For details about storing a destination you selected, see “Registering Entered Destinations to the Address Book”.
Page 831 Specifying a Destination • When using this function, you must press [Manual Entry] on the standby display to enter the fax number. Press [Manual Entry]. Enter the fax number using the number keys, and then press [OK]. If you make a mistake, press [Clear], and then enter the number again. Enter the fax number again, and then press [OK].
Page 832 1. Transmission Press the [Start] key. Transmission starts. After transmission, the standby display appears. • If the "Entered destination is not correct." message appears, press [Exit] and check the fax number again, and then repeat the procedure from step 1. •...
Page 833 Specifying a Destination Specify the destination. If you make a mistake, press the [Clear/Stop] key, and then enter the number again. Press the [Start] key. Displays the destination and the transmission settings. To change the destination, press [Exit], and then specify the destination again. Press the [Start] key again.
Page 834 1. Transmission Preventing broadcast errors To prevent broadcast errors, you can configure the machine to force the user to press [Add] before adding another destination. If you want to enable this function, turn on the User Parameter (switch 17, bit 2) in the Facsimile Features menu.
Page 835: Registering Destinations In The Address Book
Registering Destinations in the Address Book Registering Destinations in the Address Book This section explains how to register a fax number in the Address Book. You can register fax numbers, IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations in the Address Book. For details about how to register IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, Network and System Settings Reference.
Page 836 1. Transmission Press the [User Tools/Counter] key. CHB029 Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press [New Program].
Page 837 Registering Destinations in the Address Book Press [Change] under “Name”. The name entry display appears. Enter the name, and then press [OK]. If necessary, press [Change] under “Key Display”, and then enter the name of the key to which the destination is assigned.
Page 838: Changing A Fax Destination
1. Transmission • Adv. Features: program SUB/SID/SEP/PWD Codes. • International TX Mode: set whether or not to use International TX Mode. • Fax Header: specify the header that appears on your faxes when the receiver prints them. • Label Insertion: specify label information such as the destination name that appears on your faxes when the receiver prints them.
Page 839 Registering Destinations in the Address Book Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to change. Press the name key, or enter the registration number using the number keys. To change the name or key display, press [Change] under “Name”...
Page 840: Deleting A Fax Destination
1. Transmission Change the settings of “Select Line”, “Adv. Features”, “International TX Mode”, “Fax Header”, and “Label Insertion”, as necessary. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • For details about the procedure in step 13, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference.
Page 841: Registering Destinations To The Address Book From [Prg. Dest.]
Registering Destinations in the Address Book Press [Delete]. Select the name you want to delete. Press the name key, or enter the registration number using the number keys. Press [Yes]. Press [Exit]. Press the [User Tools/Counter] key. Registering Destinations to the Address Book from [Prg. Dest.] This section explains how to register a directly entered fax number, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination to the Address Book from [Prg.
Page 842: Registering Entered Destinations To The Address Book
1. Transmission Press [Names] and enter any necessary information. Press [OK]. • For details about registering destinations, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference. • Depending on the security settings, [Prg. Dest.] might not appear and you might not be able to register the destination.
Page 843 Registering Destinations in the Address Book Press [Names] and enter any necessary information. Press [OK]. • For details about registering destinations, see “Registering Addresses and Users for Facsimile/ Scanner Functions”, Network and System Settings Reference. • Depending on the security settings, [Prg. Dest.] might not appear and you might not be able to register the destination.
Page 844: Searching For A Destination In The Address Book
1. Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. • To search for a destination from an LDAP server, the LDAP server must be registered in advance. For details about registering LDAP servers, see “Administrator Tools”, Network and System Settings Reference.
Page 845 Searching for a Destination in the Address Book Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder.
Page 846 1. Transmission Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [ ], [ ], [Backspace], or [Delete All], and then enter the destination name again. Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears.
Page 847: Search By Fax Number/Ip-Fax Destination
Searching for a Destination in the Address Book Search by Fax Number/IP-Fax Destination This section explains how to search for a destination registered in the Address Book by fax number or IP- Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book].
Page 848 1. Transmission If you enter a wrong number, press [ ], [ ], [Backspace], or [Delete All], and then enter the number again. Check the fax numbers you have entered are correct, and then press [Start Search]. When the search is finished, a result appears. Select a destination.
Page 849: Search By Internet Fax Destination
Searching for a Destination in the Address Book Search by Internet Fax Destination This section explains how to search for a destination registered in the Address Book by Internet Fax destination. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
Page 850 1. Transmission Press [E-mail Address]. Enter the e-mail address (Internet Fax destination) you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.
Page 851: Search By E-Mail Destination
Searching for a Destination in the Address Book Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search by E-mail Destination This section explains how to search for a destination registered in the Address Book by e-mail destination.
Page 852 1. Transmission Press [E-mail] to switch the transmission type to e-mail. Press [E-mail Address]. Enter the e-mail address (e-mail destination) you want to search for, and then press [OK].
Page 853: Search By Folder Destination
Searching for a Destination in the Address Book If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again. Check the characters you have entered are correct, and then press [Start Search]. When the search is finished, a result appears.
Page 854 1. Transmission Press the [Search Dest.]. Make sure that [Address Book] is selected. Press [Folder] to switch the transmission type to folder.
Page 855 Searching for a Destination in the Address Book Press [Folder Name]. Enter the folder name you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character again.
Page 856: Search Using Advanced Search
1. Transmission Select a destination. If the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search Using Advanced Search This section explains how to search for a destination registered in the Address Book by specifying search criteria.
Page 857 Searching for a Destination in the Address Book Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. If you selected an LDAP server in step 2, you cannot select [Folder]. Press [Advanced Search].
Page 858 1. Transmission Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, Fax Destination, E- mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name.
Page 859: Search By Registration Number
Searching for a Destination in the Address Book Press [Start Search]. When the search is finished, the search result appears. Select a destination. If the destination you require does not appear, press [ ] or [ ] to display it. Press [Details] to display the details of a selected destination.
Page 860 1. Transmission Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. Press [Reg. No.]. The registration number entry display appears. Enter a registration number using the number keys, and then press [ ]. While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number.
Page 861 Searching for a Destination in the Address Book • If the "Cannot find the specified Registration No." message appears, the specified registration number or selected type of transmission is wrong or does not exist. Press [Exit], check the registration number again, and then follow the procedure from step 1 or 3.
Page 862: On Hook Dial
1. Transmission On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. • This function is not available for the extra G3 line, Internet Fax, IP-Fax, and transmission to e-mail/ folder destinations.
Page 863 On Hook Dial • This function is unavailable in some countries. • To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”. • Press [Vol...] to display the Adjust Sound Volume screen, and then press [Louder] or [Lower] to adjust the volume of the on-hook sound.
Page 864: Manual Dial
1. Transmission Manual Dial Pick up the handset of the external telephone and dial. If you hear a voice at the other end, continue conversation as normal. • An external telephone is required. • This function is not available for the extra G3 line, Internet Fax, IP-Fax, and transmission to e-mail/ folder destinations.
Page 865 Manual Dial • When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. •...
Page 866 1. Transmission Sender Settings Select a user that you want to specify as a sender. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 867 Sender Settings To search for a sender from the Address Book, press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it.
Page 868 1. Transmission Press [OK]. The standby display appears. To check the settings, press [Sender Name]. Specify the destination, and then press the [Start] key. • You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine.
Page 869: Advanced Features
Advanced Features Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission This section explains how to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, , and spaces.
Page 870 1. Transmission Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
Page 871 Advanced Features Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].
Page 872: Setting Sep Codes For Reception
1. Transmission Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password. •...
Page 873 Advanced Features Press [TX Mode]. Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination.
Page 874 1. Transmission Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code]. Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK].
Page 875: Sep Code Rx Reserve Report
Advanced Features • The SEP Code is printed on lists and reports. • p.196 "SEP Code Reception" • p.430 "Registering and Changing Keystroke Programs" • p.443 "Maximum Values" Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. •...
Page 876: Sep Code Rx Result Report
1. Transmission SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation Key, you can select whether a report e-mail is sent after reception.
Page 877: Before The Original Is Scanned
Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. • Remember that the Communicating indicator turns off almost immediately when an Internet Fax, e- mail transmission, or folder transmission is being executed. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key.
Page 878: While The Original Is Being Transmitted
1. Transmission Press the [Clear/Stop] key. CHH004 The machine stops scanning. • Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted This section explains how to cancel a transmission while the Communicating indicator is lit. Press the [Clear/Stop] key.
Page 879 Canceling a Transmission Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. There are cases when a destination may not be selected as the destination appears as “ ”, depending on the security settings.
Page 880: Before The Transmission Is Started
1. Transmission Press [Exit]. After pressing [Check / Stop Transmission File] under [Change TX / Info] in step 1, press [Exit] twice. The standby display appears. • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure.
Page 881 Canceling a Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. The list of stored files being transmitted or waiting for transmission appears. To display only the files being sent, press [Files under TX]. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it.
Page 882 1. Transmission Press [Stop Transmission]. Press [OK]. To cancel another file, repeat steps 3 through 5. To cancel stopping transmission, press [Cancel]. Press [Exit] twice. The standby display appears. • To delete some destinations from a broadcast, see “Deleting a Destination from a Broadcast”. •...
Page 883 Canceling a Transmission • If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. • If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. •...
Page 884: Confirming A Transmission
1. Transmission Confirming a Transmission Check the contents of a file that is stored in memory and not yet sent. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
Page 885 Confirming a Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears. • You cannot view or edit a file that is in the process of being sent or a file that was sent by LAN-Fax and is stored in memory.
Page 886: Checking The Storage Result (Memory Storage Report)
1. Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. • If you use Parallel Memory Transmission, the Memory Storage Report is not printed. •...
Page 887: Changing The Default Functions Of The Fax's Initial Display
Changing the Default Functions of the Fax's Initial Display Changing the Default Functions of the Fax's Initial Display You can specify the default values of document transmission function settings. “Default” refers to the value of a setting on the initial display when the machine is first turned on or when modes are cleared.
Page 888 1. Transmission When a confirmation message appears, press [Yes]. The value currently specified for the setting becomes the default. • To restore the factory default settings for the settings on the initial display, press [Restore Factory Defaults]. • You can set the default settings of the normal and simplified screens separately.
Page 889: Other Transmission Features
2. Other Transmission Features This section explains functions you can apply using the [TX Mode] setting, such as Sending at a Specific Time (Send Later) and Label Insertion. [TX Mode] allows you to use various functions with transmissions. Sending at a Specific Time (Send Later) (mainly Europe and Asia) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 890 2. Other Transmission Features Press [Send Later]. Enter the time (24 hour format) using the number keys, and then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel].
Page 891 Sending at a Specific Time (Send Later) (mainly Europe and Asia) • p.161 "Canceling a Transmission" • p.349 "General Settings"...
Page 892: Sending At A Specific Time (Send Later) (Mainly North America)
2. Other Transmission Features Sending at a Specific Time (Send Later) (mainly North America) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 893 Sending at a Specific Time (Send Later) (mainly North America) Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel].
Page 894: Requesting A Reception Notice
2. Other Transmission Features Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 895 Requesting a Reception Notice • If the Internet Fax or e-mail is not received normally, “Error” appears in the Result column. • Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are finished, “OK” might not be printed in the Journal's Result column.
Page 896: Setting An Internet Fax/E-Mail Destination As A Bcc
2. Other Transmission Features Setting an Internet Fax/E-mail Destination as a E-mail is sent to all specified Internet Fax or e-mail destinations as bcc. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”. Press [TX Mode].
Page 897 Setting an Internet Fax/E-mail Destination as a BCC • p.150 "Sender Settings" • p.349 "General Settings"...
Page 898: Confirming Transmission Results By E-Mail
2. Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. • Register the e-mail address of the destination for e-mail notification in the destination list in advance.
Page 899 Confirming Transmission Results by E-mail Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears. Press [OK].
Page 900: Entering The Subject
2. Other Transmission Features Entering the Subject Allows you to enter a subject for the Internet Fax or e-mail document you want to send. Place the original, and then select the scan settings you require. Specify the sender. For details, see “Sender Settings”. Press [TX Mode].
Page 901 Entering the Subject To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key.
Page 902: Specifying Auto-Generated Subjects For E-Mail
2. Other Transmission Features • p.150 "Sender Settings" • p.186 "Specifying Auto-Generated Subjects for E-mail" • p.212 "Received images" • p.349 "General Settings" • p.443 "Maximum Values" Specifying Auto-Generated Subjects for E-mail If you do not enter a subject when sending e-mail, a subject will be auto generated. This section explains how to specify the content of auto-generated subjects.
Page 903: Entering The Text
Entering the Text Entering the Text Allows you to enter the text for the Internet Fax or e-mail document you want to send. • Program text strings in advance in “Program / Change / Delete E-mail Message” in “System Settings”. For details about the programming method, see “File Transfer”, Network and System Settings Reference.
Page 904 2. Other Transmission Features Select a text, and then press [OK]. Press [OK]. The standby display appears. Specify a destination, and then press the [Start] key. • You cannot send text only without an original. • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation Key allows you to omit steps 3 and 6.
Page 905: Transmission Options
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Page 906: Auto Reduce
2. Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the [Start] key. The machine cannot stamp multiple standard messages. •...
Page 907 Transmission Options Transmitter (This machine) Receiver Reduction BZR039 • If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. BZR016 Place the original, and then select the scan settings you require. Press [TX Mode].
Page 908: Label Insertion
2. Other Transmission Features Make sure that [Auto Reduce] is highlighted. To cancel an Auto Reduce, press [Auto Reduce] to turn the highlight off. Press [OK] twice. Specify the destination, and then press the [Start] key. Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end.
Page 909 Transmission Options Press [TX Mode]. Select [Option Setting]. Press [Label Insertion] to highlight it. To cancel Label Insertion, press [Label Insertion] again. Press [OK] twice. Specify the destination, and then press the [Start] key. • To print a standard message that is not programmed as a default, program it in advance in “Program / Change / Delete Standard Message”...
Page 910: Closed Network
2. Other Transmission Features Closed Network Transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you accidentally sending information to the wrong place. • You must program a Closed Network Code beforehand, using Program Closed Network Code under Facsimile Features.
Page 911: Sub Code Transmission
Transmission Options • You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation Key allows you to omit steps 2, 3, and 5. For details about Quick Operation Key, see “General Settings”. •...
Page 912: Sep Code Reception
2. Other Transmission Features Press [SUB Code Transmission] to highlight it. To cancel a SUB Code Transmission, press [SUB Code Transmission] again. Press [OK] twice. Specify the destination, and then press the [Start] key. • For details about specifying SUB Codes, see the following: •...
Page 913 Transmission Options • When you select a destination that has a registered SEP Code from the Address Book, if “SEP Code Reception” is set to off, the SEP Code is not appended and transmission is in standard fax mode. Press [TX Mode]. Select [Option Setting].
Page 914: Fax Header Print (Mainly Europe And Asia)
2. Other Transmission Features • p.156 "Setting SEP Codes for Reception" • p.349 "General Settings" • p.430 "Registering and Changing Keystroke Programs" Fax Header Print (mainly Europe and Asia) When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original.
Page 915: Fax Header Print (Mainly North America)
Transmission Options Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program fax header names using the Program Fax Information function in the Facsimile Features menu. For details about the programming method, see “Registering Fax Information”. •...
Page 916 2. Other Transmission Features Press [TX Mode]. Select [Option Setting]. Make sure that [Fax Header Print] is highlighted. Press [OK] twice. Specify the destination, and then press the [Start] key. • You can program fax header names using the Program Fax Information function in the Facsimile Features menu.
Page 917 Transmission Options • p.349 "General Settings" • p.385 "Registering Fax Information" • p.389 "Parameter Settings"...
Page 918 2. Other Transmission Features...
Page 919: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 920: Memory Reception
3. Reception Memory Reception The machine waits until all pages of the document have been received into memory before printing it. Receiver (This machine) Sender BZR041 • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.
Page 921 Types of Reception In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Depending on why the machine cannot print, Substitute Reception might be used for all fax documents received, or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu.
Page 922 3. Reception Problems Causes Solutions The machine is printing with a The machine is busy printing The document is automatically different function. with a different function. printed after the current job finishes. The message "Output Tray is The output tray is full. Remove paper from the output full."...
Page 923 Types of Reception stored in memory are deleted. In this case, the Journal can be used to identify the senders of the deleted documents, so you can ask them to resend. If a sender has not programmed their Own Name or Own Fax Number, the machine may fail to receive an important fax document.
Page 924: Reception Modes
3. Reception Reception Modes There are two ways you can set up the machine to handle incoming calls. • Manual Reception (an external telephone required) • Auto Reception The reception mode can be switched under Switch Reception Mode in the Facsimile Features menu. See “Reception Settings”.
Page 925: Receiving E-Mail
Receiving E-mail Receiving E-mail This section explains this machine's e-mail reception functions. • To use this function, the optional HDD unit and printer/scanner functions are required. If a TIFF-F file is attached to an e-mail, the machine receives the e-mail by Internet Fax. If a JPEG or PDF file is attached to an e-mail, the machine receives the e-mail by Mail to Print.
Page 926: Receiving Internet Fax Documents
3. Reception • If Reception Protocol is set to POP3 or IMAP4, you can use the E-mail Storage in Server (in System Settings) to configure the machine to either retain or delete the received e-mail from the server. See “File Transfer”, Network and System Settings Reference. •...
Page 927 Receiving E-mail • E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception interval in minutes under E-mail Reception Interval, in System Settings. See “File Transfer”, Network and System Settings Reference. • E-mail can also be received manually. For details about the manual reception, see “Manual e-mail reception”.
Page 928 3. Reception Received images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. • When Internet Fax e-mail is sent to computer, the following information is always inserted in the e- mail text: “This E-mail was sent from “Host Name”...
Page 929: Mail To Print
Receiving E-mail 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in “TX Mode” at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above.
Page 930 3. Reception • Only JPEG files that are in JFIF format are compatible. This machine cannot print Exif format JPEG images captured by digital cameras, but it can print JFIF format JPEG images created on multi- function peripherals. However, this machine might not be able to print JPEG images if they were sent from certain machines or created in certain environments.
Page 931: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes or optional extra G3 line. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature.
Page 932 3. Reception • You must set the Personal Box and register a delivery destination beforehand. Personal Boxes can be programmed in “Box Setting” in the Facsimile Features menu. For details about the programming method, see “Box Settings”. • This function is not available when you set received documents to be delivered to the network delivery server.
Page 933: Transferring Received Documents
Reception Functions • If a receiver is not specified in the Personal Box, this function does not work. Also, received documents are processed as normal documents so received documents are not stored as confidential documents. • If you delete a destination specified as a receiver in the Personal Box from the Address Book, a Communication Failure Report will be printed and received documents will be stored as confidential documents.
Page 934: Forwarding Received Documents
3. Reception to specify whether or not to apply encryption and a digital signature. For details about Box Setting, see “General Settings” or “Box Settings”. • Transfer results are not sent back to the requesting party. • You can transfer data received from any fax machine, regardless of manufacturer. •...
Page 935 Reception Functions CCV013 • To use this function, specify the Forwarding destination in advance. Forwarding can be specified under Forwarding on the Facsimile Features menu. See “Forwarding”. • A fax destination, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination can be set as a forwarding destination.
Page 936: Smtp Reception Of E-Mail
3. Reception • The Facsimile Features menu provides a user parameter setting (switch 32, bit 0) that allows you to select a priority order for alternative destinations for sent documents. When this parameter is set, if the specified receiver is a group destination that includes an address not registered for the specified transmission type, the document is routed to an alternative destination.
Page 937 Reception Functions • Set this machine beforehand using the MX record of the DNS server to enable SMTP reception. • Use the Reception Protocol setting in System Settings to set the reception protocol. See “File Transfer”, Network and System Settings Reference. •...
Page 938 3. Reception • Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. See “SMTP Reception File Delivery Settings”. • Depending on security settings, this function may not be available. The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: Fax Number...
Page 939: Jbig Reception
Reception Functions • p.379 "SMTP Reception File Delivery Settings" • p.389 "Parameter Settings" • p.443 "Maximum Values" JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression. It allows you to receive documents sent in the JBIG format through JBIG Transmission.
Page 940: Printing Options
3. Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. • You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in the General Settings (set the volume to the minimum level).
Page 941: Reception Time
Printing Options This makes it easy for you to position a hole puncher correctly when you file received documents. BZR018 • The Centre Mark may deviate a little from the exact center of the edge. See “Reception Settings”. • You can enable or disable this function using Centre Mark in the Reception Settings. •...
Page 942 3. Reception BZR004 • To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party. In Two-Sided Printing, this machine will correctly receive in A3 , B4 JIS (Japanese Industrial Standard) , A4 , B5 JIS , A5 (11 ×...
Page 943 Printing Options Originals Top binding Side binding BZR029 • This function works only when all pages are of the same width and received into memory. • This function cannot be used with Combine Two Originals. • You can turn this function on or off using 2 Sided Print in the Facsimile Features menu. For details, see “Reception Settings”.
Page 944: Multi-Copy Reception
3. Reception 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. BZR019 Multi-Copy Reception If you switch this function on, multiple copies of each incoming fax document is printed. You can also select to have multiple copies made of documents from particular senders.
Page 945: Image Rotation
Printing Options Image Rotation If you have set paper in the orientation in the paper tray, incoming fax documents are automatically rotated to fit onto the paper. This machine BZR042 • If you specified a tray for “Paper Tray” in the Facsimile Features menu, the paper loaded in the specified tray is selected.
Page 946: Page Separation And Length Reduction
3. Reception BZR001 • Two A5 documents are printed side by side on a sheet of A4 . • Two B5 JIS documents are printed side by side on a sheet of B4 JIS . • Two A4 documents are printed side by side on a sheet of A3 . •...
Page 947: Page Reduction
Printing Options is split, an asterisk ( ) is inserted at the split position and about 10 mm (0.39 inches) of the split area is duplicated on the top of the second sheet. • Your service representative can customize this function with the following settings: •...
Page 948: Tsi Print (Transmitting Subscriber Identification Print)
3. Reception • To split a document into two sheets without using this function, see “Page Separation and Length Reduction”. • p.230 "Page Separation and Length Reduction" • p.389 "Parameter Settings" TSI Print (Transmitting Subscriber Identification Print) You can have the sender's Own Name or Own Fax Number printed on documents that this machine receives.
Page 949 Printing Options • The document is split over two sheets of paper depending on the paper size. See “Page Separation and Length Reduction”. • Paper placed in the bypass tray is not usually selected for printing a received document. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders.
Page 950 3. Reception • After pressing [Exit], procedure varies depending on machine status when the message occurred. • If any received documents or reports were being printed automatically, the printer automatically continues printing from where it left off. • If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again.
Page 951 Printing Options • p.400 "Special Senders to Treat Differently"...
Page 952: Where Incoming Documents Are Delivered - Output Tray
3. Reception Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of received documents. Specifying Tray for Lines Use this function to specify the output tray for each line port. You can specify the document feeding tray for each port (telephone, Internet Fax, IP-Fax).
Page 953 Where Incoming Documents Are Delivered - Output Tray • You can turn this function on or off with the User Parameter (switch 19, bit 0) in the Facsimile Features menu. See “Parameter Settings”. • p.389 "Parameter Settings"...
Page 954 3. Reception...
Page 955: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the [Start] key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 956 4. Changing/Confirming Communication Information Press [Check / Stop Transmission File]. Select the file from which you want to delete a destination. Press [Check / Change Settings].
Page 957: Adding A Destination
Changing the Settings of Files in Memory Press [Change] for the destination you want to delete. If you delete a folder destination, press [Delete], and then press [Yes] on a confirmation message screen. Proceed to step 7. Press the [Clear/Stop] key to delete the destination, and then press [OK]. CHH004 Pressing the [Clear/Stop] key deletes by single digits the fax number or IP-Fax address.
Page 958 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
Page 959 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, e- mail, or folder.
Page 960: Changing The Transmission Time (Mainly Europe And Asia)
4. Changing/Confirming Communication Information Press [Exit] twice. The standby display appears. • You cannot add a destination if you have disabled broadcasting. Changing the Transmission Time (mainly Europe and Asia) You can change the transmission time specified with Send Later. You can also delete the transmission time.
Page 961 Changing the Settings of Files in Memory Select the file for which you want to change or cancel the transmission time. Press [Check / Change Settings]. Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.
Page 962: Changing The Transmission Time (Mainly North America)
4. Changing/Confirming Communication Information Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. Press [Exit]. Repeat from step 3, if you want to change another transmission time. Press [Exit] twice. The standby display appears. Changing the Transmission Time (mainly North America) You can change the transmission time specified with Send Later.
Page 963 Changing the Settings of Files in Memory Press [Check / Stop Transmission File]. Select the file for which you want to change or cancel the transmission time. Press [Check / Change Settings].
Page 964: Changing The Smtp Server Setting
4. Changing/Confirming Communication Information Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first. Press [Clear], re-enter the transmission time using the number keys, and select [AM] or [PM].
Page 965 Changing the Settings of Files in Memory Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file whose SMTP server setting you want to change.
Page 966 4. Changing/Confirming Communication Information Press [Check / Change Settings]. Press [Change]. Press [SMTP].
Page 967 Changing the Settings of Files in Memory Select [Yes] or [No], and then press [OK]. Press [OK]. Press [Exit]. Repeat from step 3 to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.
Page 968: Printing A File From Memory
4. Changing/Confirming Communication Information Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 969 Printing a File from Memory Press [Print]. A message appears on the display. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to the previous one. Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 4.
Page 970: Printing A List Of Files In Memory (Print Tx File List)
4. Changing/Confirming Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Press [Change TX / Info].
Page 971 Printing a List of Files in Memory (Print TX File List) Press the [Start] key. To cancel printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3. Press [Exit] twice. The standby display appears. •...
Page 972: Resending A File
4. Changing/Confirming Communication Information Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. • Set “Store documents in memory that could not be transmitted” to “On” in User Parameter (switch 24, bit 0) in the Facsimile Features menu.
Page 973 Resending a File If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown. Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK].
Page 974: Checking The Transmission Result (Transmission File Status)
4. Changing/Confirming Communication Information Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Use this function to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status]. Check the transmission results.
Page 975: Confirming By Report
Checking the Transmission Result (Transmission File Status) • Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. • You can view sent fax documents and their lists, using Web Image Monitor on a network computer. For details, see Web Image Monitor Help.
Page 976: Confirming By E-Mail
4. Changing/Confirming Communication Information • For details about Parameter Setting, see “Parameter Settings”. • For details about Quick Operation Key, see “General Settings”. • p.261 "Communication Result Report (Memory Transmission)" • p.262 "Immediate TX Result Report (Immediate Transmission)" • p.262 "Communication Failure Report" •...
Page 977: Confirming By Report And E-Mail
Checking the Transmission Result (Transmission File Status) • p.160 "SEP Code RX Result Report" • p.182 "Confirming Transmission Results by E-mail" • p.261 "Communication Result Report (Memory Transmission)" • p.262 "Immediate TX Result Report (Immediate Transmission)" • p.349 "General Settings" Confirming by Report and E-mail You can confirm transmission results using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine.
Page 978: Immediate Tx Result Report (Immediate Transmission)
4. Changing/Confirming Communication Information • If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations. • If the machine is set up not to print this report and the fax document could not be successfully transmitted, a Communication Failure Report is printed.
Page 979 Checking the Transmission Result (Transmission File Status) If the machine is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. • You can select whether the Communication Failure Report is automatically printed using the User Parameter (switch 04, bit 1) in the Facsimile Features menu.
Page 980: Checking The Reception Result (Reception File Status)
4. Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Use this function to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.
Page 981: Confirming By Report
Checking the Reception Result (Reception File Status) • You can view received fax documents and their lists, using Web Image Monitor on a network computer. For details, see Web Image Monitor Help. • If a document is received while you are using this function, the result will not appear. To view the latest result, exit Reception File Status, and then try again.
Page 982: Print Journal
4. Changing/Confirming Communication Information Print Journal You can print the Journal manually. • The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”. •...
Page 983 Print Journal Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3. To cancel a file printing after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3.
Page 984 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear], and then try again. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3.
Page 985 Print Journal Press [Exit] twice. The standby display appears. Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step 3.
Page 986: Journal (Mainly Europe And Asia)
4. Changing/Confirming Communication Information After checking the user name shown on the display, press [OK]. Press [Cancel] if a wrong user name is selected. The display returns to that of step 3. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. The display returns to that of step 3.
Page 987 Print Journal BZR034 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5.
Page 988 4. Changing/Confirming Communication Information If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender.
Page 989: Journal (Mainly North America)
Print Journal --: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown. E: A communication error occurred.
Page 990 4. Changing/Confirming Communication Information CHH010 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5.
Page 991 Print Journal If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender.
Page 992: Transmitting Journal By E-Mail
4. Changing/Confirming Communication Information --: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown.
Page 993 Print Journal • p.389 "Parameter Settings" Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. • To transmit the Journal, it is necessary to make settings with the User Parameter (switch 21, bit 4) in the Facsimile Features menu.
Page 994: Confirming/Printing/Deleting Received And Stored Documents
4. Changing/Confirming Communication Information Confirming/Printing/Deleting Received and Stored Documents You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. This machine Transmitting station Hard Disk Hard Disk BZR045 • To use this function, the optional HDD unit is required. •...
Page 995: Confirming Received And Stored Documents
Confirming/Printing/Deleting Received and Stored Documents • If user authentication is set on the machine, “Print / Delete Stored Reception File” is displayed only if the user who is logged on has been granted permission for these functions under “Stored Reception File User Setting” in the Facsimile Features menu logs on the machine. For details about these settings, see “Stored Reception File User Setting”.
Page 996: Printing Received And Stored Documents
4. Changing/Confirming Communication Information Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [ ] [ ] [ ] [ ] to scroll the preview image. • Press [Switch] under “Display File” to display another selected file. •...
Page 997: Deleting Received And Stored Documents
Confirming/Printing/Deleting Received and Stored Documents Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel]. To delete the document after printing, press [Delete File after Printing]. To perform two-sided printing, press [Print on 2 Sides] before pressing the [Start] key. Press the [Start] key.
Page 998 4. Changing/Confirming Communication Information Press [Change TX / Info]. Select [Print / Delete Stored Reception File]. Select a file to be printed, and then press [Delete]. Press [Yes]. To cancel a deletion, press [No]. The display returns to that of step 3. Press [Exit] twice.
Page 999: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock Prints files received with Memory Lock. This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received documents are stored in memory and are not automatically printed.
Page 1000 4. Changing/Confirming Communication Information Press [Change TX / Info]. Press [Print Memory Lock]. If no documents were received while Memory Lock Reception was switched on, the message "No reception file." is shown. Press [Exit]. Enter a 4-digit Memory Lock ID with the number keys, and then press the [Start] key. If you make a mistake, press [Clear], and then try again.
Page 1001 Printing a File Received with Memory Lock • You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step 2 and 5. For details about Quick Operation Key, see “General Settings”. •...
Page 1002: Personal Boxes
4. Changing/Confirming Communication Information Personal Boxes You can receive confidential documents to Personal Boxes. • Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are forwarded directly to the destination you specify.
Page 1003: Printing Personal Box Documents
Personal Boxes • If a receiver is not assigned, you can print the received documents on this machine. For details about the printing method, see “Printing Personal Box Documents”. • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature.
Page 1004 4. Changing/Confirming Communication Information Press [Print Personal Box File]. Select the box with the document you want to print. If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel].
Page 1005: Confidential File Report
Personal Boxes Confidential File Report You can check whether a document was received to a Personal Box. • You can turn this function on or off with the User Parameter (switch 04, bit 0) in the Facsimile Features menu. See “Parameter Settings”. •...
Page 1006: Information Boxes
4. Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. • Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up.
Page 1007: Storing Documents In Information Boxes
Information Boxes • You can set a password for Information Boxes in advance. A password can be set in “Box Setting” in the Facsimile Features menu. For details about the programming method, see “Box Settings”. • p.291 "Storing Documents in Information Boxes" •...
Page 1008 4. Changing/Confirming Communication Information If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 3. Place the original, and then select the scan settings you require.
Page 1009: Printing Information Box Documents
Information Boxes • p.294 "Deleting Information Box Documents" Printing Information Box Documents This section explains how to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print]. Select the box that contains the stored file you want to print.
Page 1010: Deleting Information Box Documents
4. Changing/Confirming Communication Information If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 4. Press the [Start] key.

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Aficio MP 2352 Manual

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