Aficio 3235C Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

3228C/3235C/3245C

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Operating Instructions

Table of Contents

Chapters

Table of Contents

Troubleshooting

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Summary of Contents for Aficio 3235C

Page 1: Operating Instructions
3228C/3235C/3245C Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety...
Page 2 (For details, see P.15 “Machine Types”.) • Type 1: Aficio 3228C • Type 2: Aficio 3235C • Type 3: Aficio 3245C Certain types might not be available in some countries. For details, please contact your local dealer.
Page 3 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.164 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...
Page 6: Paperless Fax Transmission And Reception
Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception ADL008S • You can send fax documents through ADL003S e-mail by specifying the recipient's • You can store received fax messag- e-mail address (Internet Fax Trans- es on the machine's hard disk, in- mission).
Page 7: Using The Scanner In A Network Environment
Using the Scanner in a Administrating the Network Environment Machine/Protecting Documents (Security Functions) ADL005S • You can send scanned documents to other network computers using ADL006S e-mail (Sending stored scan file by • You can protect documents from e-mail). See Scanner Reference. unauthorized access and stop •...
Page 8: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer ADL007S You can monitor machine status and change settings using a computer. • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.
Page 9: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Utilizing Stored Documents..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............
Page 10 Printing Stored Documents ..................42 Deleting Stored Documents ..................45 Viewing Stored Documents Using a Web Browser ..........45 Downloading Stored Documents................46 Settings for the Document Server..............47 4. User Tools (System Settings) User Tools Menu (System Settings)..............49 Accessing User Tools (System Settings) ............
Page 11 Registering a Protection Code ................99 Registering a Protection Code To a Single User ............. 99 Registering a Protection Code To a Group User ...........100 Registering the Transfer Request ..............101 Registering a Transfer Station/Receiving Station ..........101 Changing a Registered Transfer Station/Receiving Station ........103 Deleting a Registered Transfer Station/Receiving Station ........104 Registering SMTP and LDAP Authentication..........
Page 12 Where to Put Your Machine ................146 Machine Environment ....................146 Moving........................146 Power Connection....................147 Access to the Machine ...................147 Maintaining Your Machine ................148 Cleaning the Exposure Glass.................148 Cleaning the Exposure Glass Cover ..............148 Cleaning the Auto Document Feeder..............148 Cleaning the Dustproof Glass ................149 Earth Leakage Breaker ..................
Page 13: Notice
Notice Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc- tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mu- tual recognition of their conformity.
Page 14: Copyrights And Trademarks
Copyrights and Trademarks Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Micro- soft Corporation in the United States and/or other countries. ® Acrobat is a registered trademark of Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.
Page 15: Information About Installed Software
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 16 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 17 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
Page 18 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
Page 19 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 20 Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 21: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 22: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 23 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 24: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ADL009S...
Page 25: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 26 Specifications Type 1 Type 2 Type 3 Low - Power Power consumption 130W 135W 135W mode Default interval 15 minutes Recovery Time 25 seconds Sleep mode Power consumption 20W or less Default interval 60 minutes Recovery time 99 seconds Duplex Priority 1 Sided→1 Sided ❖...
Page 27: Machine Types
Machine Types This machine comes in three models which vary in copy speed. To confirm which model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed/B&W 28 copies/minute 35 copies/minute 45 copies/minute " × 11"K) "...
Page 29: Getting Started
1. Getting Started Guide to Components AFZ001S Exposure glass cover (optional) or Earth Leakage Breaker Auto Document Feeder (ADF) (op- Prevents electric shock. See p.150 “Earth tional) Leakage Breaker”. Lower the exposure glass cover over Ventilation holes originals placed on the exposure glass. If Prevents overheating.
Page 30: Ventilation Holes
Getting Started Control panel Paper tray See p.21 “Control Panel”. Load paper here. See p.111 “BLoading Paper”. Standard tray Paper tray unit (optional) Copied, printed paper or fax messages are delivered here. Load paper here. See p.111 “BLoading Paper”, p.19 “External Options”. Front cover Open to access the inside of the machine.
Page 31: External Options
Guide to Components External Options AFZ006S Left tray 2 Tray finisher If you select this as the output tray, copies Sorts, stacks, staples, and punches copies. will be delivered face down. *1 Finisher Shift Tray 1 *2 Finisher Shift Tray 2 Exposure glass cover Lower this cover over originals before Booklet finisher...
Page 32: Internal Options
Getting Started Internal Options Fax unit Allows you to use the facsimile function. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 33: Control Panel
Control Panel Control Panel This illustration shows the control panel of a machine with options fully in- stalled. AFZ025S Screen contrast knob • Communicating: Communicating in- dicator. See “Control Panel”, Facsimile Adjusts display panel brightness. Reference <Basic Features>. { { { { User Tools/Counter} } } } key •...
Page 34 Getting Started { { { { Program} } } } key (copier/facsimi- { { { { #} } } } key le/scanner mode) Press to enter a numerical value. Press to register frequently used settings, Number keys or recall registered settings. Press to enter the number of copies and { { { { Clear Modes} } } } key data for a selected function.
Page 35: Display Panel
Control Panel Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted thus .
Page 36: When The Authentication Screen Is Displayed
Getting Started When the Authentication Screen is displayed When Basic Authentication, Windows Authentication, or LDAP Authentication is set, the authentication screen is displayed. Unless a valid user name and pass- word are entered, operations are not possible with the machine. Note ❒...
Page 37 Control Panel Log Off Important ❒ To prevent unauthorized users from using the machine, always log off when you have finished using the machine. A A A A Press { { { { User Tools / Counter} } } } . ZFLS110E B B B B Press [Logout].
Page 38: Turning On The Power
Getting Started Turning On the Power This machine has two power switches. The main power indicator turns on. ❖ ❖ ❖ ❖ Operation switch (right side of the con- trol panel) Press to activate the machine. When the machine has finished warming up, you can make copies.
Page 39: Turning Off The Power
Turning On the Power A A A A Make sure the On indicator is not Turning Off the Power lit. B B B B A A A A Open the switch cover, and then Make sure the exposure glass cov- turn off the main power switch.
Page 40: Saving Energy
Getting Started Saving Energy - Auto Off The machine automatically turns it- self off when the job is finished, after - Energy Saver Mode a certain period of time has elapsed. This function is called “Auto Off”. If you do not use the machine for a certain period after an operation, or Note when you press the { { { { Energy Saver} } } }...
Page 41: Combined Function Operations
2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...
Page 42: System Reset
Combined Function Operations ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.53 “Function Priority”. AFZ020S - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.
Page 43: Multi-Access
Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 44 Combined Function Operations Mode after you select Copy Facsimile Printer Mode before you select × × × ❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | | Copy Operations for Copying →...
Page 45: Document Server
Multi-Access Mode after you select Copy Facsimile Printer Mode before you select $ $ $ ❍ ❍ $ $ | $ | | | | | $ $ × × × | | | Document Server Operations for Document Server $ ×...
Page 46 Combined Function Operations...
Page 47: Relationship Between Document Server And Other Functions
3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to store Printing stored Sending function Displaying a list documents documents documents Copy/Document Copy Available Available Not Available Server Document Serv-...
Page 48: Document Server Display
Document Server Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display AFZ021S Operating status and messages. The operation keys The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages.
Page 49: Using The Document Server
Using the Document Server Using the Document Server ❒ Avoid using a single number or Storing Data consecutive numbers for a pass- word such as “0000” or “1234”, since the numbers like this are easy ❖ ❖ ❖ ❖ File name to guess, so using them will not Stored documents are automatically provide a worthwhile level of se-...
Page 50 Document Server A A A A E E E E Press the { { { { Document Server} } } } key. Make any required settings. Reference For details, see Copy Reference. F F F F Press the { { { { Start} } } } key. ZGJS776E The document is stored in the Doc- B B B B...
Page 51 Using the Document Server When no user names are registered When no user names are in the Address Book, the User registered in the Address Book (Destination) Name entry display appears. A Enter a new user name, and then press [OK]. Reference p.73 “Authentication Informa- tion”...
Page 52: Changing A Stored Document's File Name, User Name, Or Password
Document Server C C C C Press [File Management]. To set or change a password A A A A Press [Scan Original]. The Scan Original display appears. B B B B Press [Password]. D D D D Press [Change User Name], [Change File Name], or [Change Password].
Page 53: Searching For Stored Documents
Using the Document Server ❒ You can sort document names Note in the list by user name, file ❒ If a password is already set for name, or date. To sort docu- the document, enter that pass- ments, press [User Name], [File word, and then press [OK].
Page 54: Printing Stored Documents
Document Server D D D D To specify an unregistered user To search by file name name, press [Non-programmed A A A A Name]. Enter a user name, and Press the { { { { Document Server} } } } key. then press [OK].
Page 55 Using the Document Server B B B B ❒ If you print more than one set If you need to change print set- using the Sort function, you can tings, press [Print Settings]. check the print result by print- The Print Settings display appears. ing out only the first set.
Page 56 Document Server ❒ You can search for the docu- Changing the number of copies ment by using [Search by User during printing Name] or [Search by File Name] at the left top of the display. See p.41 “Searching for Stored Doc- Limitation ❒...
Page 57: Deleting Stored Documents
Using the Document Server ❒ You can sort document names ❒ You can delete multiple docu- in the list by user name, file ments at once. See p.40 “Select- name, or date. To sort docu- ing a Document”. ments, press [User Name], [File ❒...
Page 58: Downloading Stored Documents
Document Server C C C C D D D D Click [Document Server]. Click the properties button of the document you want to download. The Document Server File List ap- E E E E pears. Select [PDF], [JPEG], or [Multi-page TIFF] in the [File format] list.
Page 59: Settings For The Document Server
Settings for the Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features P.4/5”, Copy Refer- ence.) Items Default General Features Document Server Storage Key: F1 2 Sided Original Top to Top Document Server Storage Key: F2 1 Sided → 1 Sided Combine Document Server Storage Key: F3 1 Sided →...
Page 60 Document Server...
Page 61: User Tools (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference. ❖...
Page 62 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Facsimile Tray 1 Paper Tray Priority: Printer Tray 1 Tray Paper Size: Tray 2 Auto Detect Tray Paper Size: Tray 3 Auto Detect...
Page 63 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ File Transfer • For details about network settings, see “User Tools Menu (System Set- tings)”, Network Guide. ❖ ❖ ❖ ❖ Administrator Tools (See p.61 “Administrator Tools”.) Default User Authentication Management Administrator Authentication Management Program /Change Administrator Key Counter Management...
Page 64: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) D D D D This section is for administrators in Change settings by following in- charge of this machine. structions on the display panel, User Tools allow you to change or set and then press [OK].
Page 65: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.52 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 66 User Tools (System Settings) ❒ When the left tray, 2 tray finisher, or booklet finisher is installed on the ma- chine, you can specify an output tray for each document to be delivered. For details about how to specify an output tray for each function, see the following sections: •...
Page 67: Output Tray
Settings You Can Change with User Tools ❒ Paper will be delivered to the external tray when copying onto OHP trans- parencies, thick paper, thick paper (back side) or 12" × 18"paper from the bypass tray, even if you have specified not to use the external tray as the output tray.
Page 68: Tray Paper Settings
User Tools (System Settings) Output tray settings Limitation ❒ You cannot interrupt the current stapling job even if a stapling job is specified by a different function. ❒ When the 2 tray Finisher or booklet finisher is installed and stapling or shift- sorting is specified for a job, the job will be delivered to the finisher shift tray, finisher shift tray 1 or finisher shift tray 2 regardless of the output tray specified.
Page 69 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ The paper sizes you can set for trays are as follows: • Auto Detect, A3L, B4 JISL, A4K, A4L, A5K • 11"×17"L, 8 "×14"L, 8 "×11"K, 8 "×11"L, 8"×13"L, 8 "×13"L, "×13"L, 7 "×10...
Page 70 User Tools (System Settings) ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci- fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.
Page 71: Timer Settings
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Printer Bypass Paper Size You can specify the size of the paper in the bypass tray when printing data from the computer. • The paper types you can set for trays are as follows: A3L, A4K, A4L, A5K, A5L, A6L, B4 JISL, B5 JISK, B5 JISL, B6 JISL, C5 EnvK, C6 EnvK, DL EnvK, 12 ×...
Page 72 User Tools (System Settings) ❖ ❖ ❖ ❖ System Auto Reset Timer The System Reset setting automatically switches the screen to that of the func- tion set in Function Priority, when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.53 “Function Priority”.
Page 73: Administrator Tools
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Set Time Set the time for the copier's internal clock using the number keys. Note ❒ To change between hours, minutes and seconds, press [← ← ← ← ] and [→ → → → ]. ❒...
Page 74: Display/Print Counter
User Tools (System Settings) ❖ ❖ ❖ ❖ Extended Security You can specify whether or not to use the extended security functions. For de- tails about the extended security functions, see Security Reference. ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the various counters. •...
Page 75 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.68 “Address Book”. • [Program / Change] You can register and change names as well as user codes. •...
Page 76 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Program / Change / Delete Transfer Request You can register fax destinations for the Transfer Request function in facsim- ile mode. For details about operations, see p.101 “Registering the Transfer Request”. •...
Page 77 Settings You Can Change with User Tools The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly. Note ❒ You can also select a name using the number keys ❖...
Page 78 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Select Title You can specify the title to select a name. Note ❒ Default: Title 1 ❖ ❖ ❖ ❖ Auto Delete File You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.
Page 79 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Auto Erase Memory Setting When the optional DataOverwriteSecurity Unit is installed, you can specify if data is to be automatically deleted after a job is completed. Note ❒ Default: Off ❒...
Page 80: Address Book
User Tools (System Settings) Address Book Registering information such as the You can register and manage the fol- names of users and their e-mail ad- lowing items in the Address Book: dresses in the Address Book allows ❖ ❖ ❖ ❖ Name you to manage them easily.
Page 81 Address Book ❖ ❖ ❖ ❖ Add to Group • IP-Fax Destination You can put registered e-mail and folder destinations into a group for easier management. ❖ ❖ ❖ ❖ E-mail You can register e-mail destina- tions in the Address Book. Managing names in the Address Book By registering a name and key dis- play beforehand, you can specify e-...
Page 82 User Tools (System Settings) Sending e-mail by Quick Dial Managing users and machine usage By registering e-mail addresses in the Register user codes to limit users to Address Book, you can specify e-mail the following functions and check destinations simply by selecting them their use of each function: from the fax initial display when •...
Page 83: Registering Names
Registering Names Registering Names H H H H The user name is useful for selecting a Press the key for the classification destination when sending faxes or e- you want to use under Select Ti- mail. You can also use it as a folder tle.
Page 84: Deleting A Registered Name
User Tools (System Settings) E E E E Select the registered name you Deleting a Registered Name want to change. Press the name key, or enter the If you delete a name, data associated re g is t e re d n u m be r us in g t he with that name, such as e-mail ad- number keys dresses, fax number, and folder...
Page 85: Authentication Information
Authentication Information Authentication Information Register user codes to limit users to Registering a New User Code the following functions and check their use of each function: A A A A Press the { { { { User Tools/Counter} } } } key. •...
Page 86: Changing A User Code
User Tools (System Settings) H H H H ❒ To change the name, key dis- Press [T T T T Next] twice. play and title, see p.71 “Chang- I I I I ing a Registered Name”. Select the functions to be used F F F F with the user code from Available Press [Auth.
Page 87: Displaying The Counter For Each User Code
Authentication Information C C C C Press [Administrator Tools], and then Printing the Counter for Each press [T T T T Next]. User Code D D D D Press [Address Book Management]. A A A A E E E E Press the { { { { User Tools/Counter} } } } key.
Page 88: Clearing The Number Of Prints
User Tools (System Settings) E E E E Select the user code to clear. To print the number of prints for all user codes To clear the number of prints A A A A Press the { { { { User Tools/Counter} } } } key. made under a user code B B B B A Select the user code from the...
Page 89: Fax Destination
Fax Destination Fax Destination Register a fax destination so you do • SUB Code not need to enter fax numbers each Registering a SUB Code allows time, and can send documents that you to use Confidential Trans- have been scanned in using the fac- mission to send messages to the simile function.
Page 90: Registering A Fax Destination
User Tools (System Settings) ❒ You can program a standard Registering a Fax Destination message other than those registered in the machine. A A A A See “Programming, Chang- Press the { { { { User Tools/Counter} } } } key. ing, and Deleting Standard Messages”, Facsimile Refer- ence <Advanced Features>.
Page 91 Fax Destination To select the line To set the International TX Mode A Press [Select Line]. A Press [Change] under Interna- tional TX Mode. B Select [Off] or [On], and then press [OK]. To select the fax header B Select the line, and then press Note [OK].
Page 92: Changing A Registered Fax Destination
User Tools (System Settings) F F F F Reference Press [Fax Dest.]. p.157 “Entering Text” G G G G Change the settings. F Press [OK]. G Press [Change] under Line 3. To change the fax number H Select a standard message, and A Press [Change] under Facsimile then press [OK].
Page 93: Deleting A Registered Fax Destination
Fax Destination To change the SEP Code Deleting a Registered Fax Destination A Press [Adv. Features]. B Press [SEP Code]. Note C Press [Change] under RX SEP ❒ If you delete a destination that is a Code. specified delivery destination, D Enter the new SEP Code, and messages to its registered Personal then press [OK].
Page 94: Registering An Ip-Fax Destination
User Tools (System Settings) H H H H Note Press [Delete All], and then press ❒ If you press , you can search [OK]. by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒...
Page 95: Changing A Registered Ip-Fax Destination
Fax Destination C C C C Enter a SEP Code using the number To change the SUB Code keys, and then press [OK]. A A A A D D D D Press [Adv. Features]. To enter a password, press [Change] B B B B under Password (PWD).
Page 96: E-Mail Destination
User Tools (System Settings) E-mail Destination Register e-mail destinations so you Registering an E-mail do not need to enter an e-mail address every time, and can send scan files Destination from scanner or fax function by e- mail. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 97: Changing A Registered E-Mail Destination
E-mail Destination G G G G Press [Change] under E-mail Ad- Changing a Registered E-mail dress. Destination A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then H H H H...
Page 98: Deleting A Registered E-Mail Destination
User Tools (System Settings) Deleting a Registered E-mail Destination To delete a name entirely, see p.72 “Deleting a Registered Name”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 99: Registering Folders
Registering Folders Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...
Page 100 User Tools (System Settings) F F F F Note Press [Auth. Info], and then press [T T T T Next]. ❒ To specify a folder, you can ei- ther enter the path manually or G G G G Press [Specify Other Auth. Info] on locate the folder by browsing the right side of Folder Authenti- the network.
Page 101 Registering Folders O O O O Note Press [Connection Test] to check the ❒ If you have already specified path is set correctly. your user name and pass- P P P P Press [Exit]. word in steps , the Browse Network display Note only lists client computers ❒...
Page 102 User Tools (System Settings) G G G G K K K K Select the items you want to change. Press [Exit]. L L L L Press the { { { { User Tools/Counter} } } } key. To change the protocol A Press [FTP].
Page 103: Using Ftp To Connect
Registering Folders G G G G Press [Specify Other Auth. Info] on Using FTP to Connect the right side of Folder Authenti- cation. Note Note ❒ To register a shared folder config- ❒ When [Do not Specify] is selected, ured in Windows, see p.87 “Using the SMB User Name and SMB SMB to Connect”.
Page 104 User Tools (System Settings) O O O O V V V V Press [Change] under Server Name. Press [OK]. W W W W Press [Exit]. X X X X Press the { { { { User Tools/Counter} } } } key. Changing a registered folder P P P P A A A A...
Page 105 Registering Folders Note Deleting a registered folder ❒ Changing the protocol will clear all settings made under Note the previous protocol. ❒ To delete a name entirely, see p.72 C Enter each item again. “Deleting a Registered Name”. A A A A Reference Press the { { { { User Tools/Counter} } } } key.
Page 106: Registering Names To A Group
User Tools (System Settings) Registering Names to a Group F F F F You can register names to a group to Press [Change] under Group Name. enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand.
Page 107: Registering Names To A Group
Registering Names to a Group The group key that you have se- Registering Names to a Group lected becomes highlighted, and the name is added to it. You can put names that have been registered in the Address Book into a group.
Page 108: Removing A Name From A Group
User Tools (System Settings) Removing a Name from a Changing a Group Name Group A A A A Press the { { { { User Tools/Counter} } } } key. A A A A B B B B Press the { { { { User Tools/Counter} } } } key. Press [System Settings].
Page 109: Deleting A Group
Registering Names to a Group H H H H G G G G Press [Exit]. Select the group which you want to add to. I I I I Press the { { { { User Tools/Counter} } } } key. Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key.
Page 110 User Tools (System Settings) G G G G Select the group that you want to delete from. H H H H Press [OK]. The group key is deselected and the group is deleted from it.
Page 111: Registering A Protection Code
Registering a Protection Code Registering a Protection Code You can stop sender's names or fold- Press the name key, or enter the ers being accessed by setting a protec- r e gi st e re d n u m b er us in g t h e tion code.
Page 112: Registering A Protection Code To A Group User
User Tools (System Settings) J J J J Note Press [OK]. ❒ Both [Folder Destination] and K K K K Press [Exit]. [Sender] can be selected at the L L L L same time. Press the { { { { User Tools/Counter} } } } key. H H H H Press [OK].
Page 113: Registering The Transfer Request
Registering the Transfer Request Registering the Transfer Request ❒ You can have up to 30 Receiving This section describes how to register the Transfer Station and Receiving Stations per Transfer Station. If Station used in the fax function's you specify a Transfer Station Transfer Request.
Page 114 User Tools (System Settings) B Enter the Transfer Request name L L L L Specify the Receiving Stations. or key display, and then press [OK]. Note ❒ When specifying the Receiving Reference S t a t i o n s , u s e t h e n u m b e r s p.157 “Entering Text”...
Page 115: Changing A Registered Transfer Station/Receiving Station
Registering the Transfer Request M M M M F F F F When you have specified all the Enter the items. Receiving Stations, press [OK]. N N N N To change the Transfer Request Press [Exit]. name and key display O O O O Press the { { { { User Tools/Counter} } } } key.
Page 116: Deleting A Registered Transfer Station/Receiving Station
User Tools (System Settings) G G G G Press [OK]. H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. Deleting a Registered Transfer Station/Receiving Station A A A A Press the { { { { User Tools/Counter} } } } key.
Page 117: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication Note SMTP Authentication ❒ To register a name in the Ad- dress Book, see p.71 “Register- For each user registered in the Ad- ing a Name”. dress Book, you can register a login F F F F password to be used when accessing Press [Auth.
Page 118: Ldap Authentication
User Tools (System Settings) E E E E Note Press the name you want to regis- ❒ To change the SMTP Authenti- ter or enter the registered number using the number keys cation settings, repeat steps Note ❒ To register a name in the Ad- LDAP Authentication dress Book, see p.71 “Register- ing a Name”.
Page 119: Troubleshooting
5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart contains explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.
Page 120 Troubleshooting Problem Causes Solutions The main power indicator This occurs in the follow- Close the exposure glass cover or continues blinking and ing cases: ADF, and check if the machine com- does not turn off when municating with a computer. •...
Page 121 If Your Machine Does Not Operate As You Want Problem Causes Solutions The Authentication screen Basic Authentication, Win- Enter your login user name and user appears. dows Authentication, or password. See p.24 “When the Au- LDAP Authentication is thentication Screen is displayed”. set.
Page 122: Document Server
Troubleshooting Document Server Problem Solutions The number of scanned pages exceeds the capacity per " Scanned pages exceeded file of the Document Server. max. number. Do you want to store the scanned pag- To store scanned pages as a file, press [Store File]. Scanned data is stored as a file in the Document Server.
Page 123: B Loading Paper
BLoading Paper B Loading Paper A A A A Important Pull out the paper tray until it stops. ❒ Tray 1 and LCT use A4 Kpaper ex- clusively. Load only A4 paper at all times. ❒ If you want to load Letter- sized "...
Page 124: Loading Paper Into Large Capacity Tray (Optional)
Troubleshooting B B B B The following paper sizes are not With the print side down, align selected automatically: all four sides of two paper stacks, • B5 JISL and then load them next to each other in the tray. Each side has a •...
Page 125 BLoading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see “Letterhead Setting”...
Page 126: D Adding Toner
Troubleshooting D Adding Toner When Dappears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 127: Inserting Toner
DAdding Toner Note ❒ The message “ DToner is almost empty. ” on the display shows a toner name and the telephone number for ordering. ❒ The consumption of toner depends on the humidity, temperature and print- ing factors such as image size, density, number of prints, paper size, and pa- per type.
Page 128 Troubleshooting When toner remains Toner can remain inside the toner cartridge in certain environments. If this hap- pens, set the toner cartridge again. Toner will be supplied automatically, and you can then continue to use it.
Page 129: Clearing Misfeeds
xClearing Misfeeds x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.
Page 130 Troubleshooting...
Page 131 xClearing Misfeeds AFZ009S...
Page 132 Troubleshooting...
Page 133 xClearing Misfeeds AFZ010S...
Page 134 Troubleshooting...
Page 135 xClearing Misfeeds AFZ011S...
Page 136 Troubleshooting...
Page 137 xClearing Misfeeds AFZ012S...
Page 138: Changing The Paper Size
Troubleshooting Changing the Paper Size C C C C Preparation Set the paper guide lock to the “unlocked" position. Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.56 “Tray Paper Size:Tray 2–4”.
Page 139: If You Load A Paper Size That Is Not Selected Automatically
Changing the Paper Size F F F F Square the paper, and then load it If you load a paper size that is in the tray with the copying face not selected automatically down. If you load a paper size that is not se- lected automatically, you need to specify the paper size with the control panel.
Page 140 Troubleshooting E E E E Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direc- tion is displayed. F F F F Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 141: Adding Staples
dAdding Staples d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.19 “External Options”. 2 Tray Finisher AAE009S...
Page 142: Booklet Finisher
Troubleshooting Booklet Finisher AFZ013S...
Page 143: Removing Jammed Staples
Removing Jammed Staples Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ After removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 144: Booklet Finisher
Troubleshooting Booklet Finisher AFZ014S...
Page 145: Removing Punch Waste
yRemoving Punch Waste y Removing Punch Waste C C C C Note Reinstall the punch waste box. ❒ While " " Punch Receptacle Full is displayed, you cannot use the Punch function. 2 Tray Finisher A A A A Open the front cover of the 2 tray finisher.
Page 146: Booklet Finisher
Troubleshooting Booklet Finisher A A A A Hold the release lever, and then pull out the booklet finisher. ZKVH220J B B B B Pull out the punch waste box, and then remove the paper chips. ZKVH180J C C C C Reinstall the punch waste box.
Page 147: Replacing The Stamp Cartridge
Replacing the Stamp Cartridge Replacing the Stamp Cartridge C C C C When the stamp begins to fade, re- Pull out the old stamp cartridge. place the cartridge. Tap the cartridge lock lever several Note times. The cartridge will eject. ❒...
Page 148: Adjusting The Colour Registration
Troubleshooting Adjusting the Colour Registration E E E E When the machine is moved, the Fus- Press [OK]. ing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing colour registration adjustment, you can maintain optimum print results. Auto Colour Registration Auto colour registration will be started.
Page 149 Adjusting the Colour Registration Note Important ❒ Thick paper is needed for the ad- ❒ When the toner cartridge is al- justment. Prepare thick paper sim- most empty "Fuser Adjustment ilar to what you normally use. cannot be performed. Replace Toner cartridge."...
Page 150 Troubleshooting H H H H Compare the sample with the print- ed pattern box at the bottom of the Fuser Adjustment Sheet II. Speci- fy which square in the box match- es the sample. If you specify “0”, setting is fin- ished and the display that ap- peared in step returns.
Page 151: Checking The Fuser Adjustment Sheet
Adjusting the Colour Registration Checking the Fuser Adjustment Sheet Following image is sample of the test sheet. ❖ ❖ ❖ ❖ Fuser Adjust Sheet II...
Page 152: Auto Colour Calibration
Troubleshooting E E E E Press [Start Printing] and a test pat- Auto Colour Calibration tern will be printed. If a certain colour is strong or the col- Note our of the copy differs from the origi- ❒ When performing the auto col- nal, adjust the yellow, magenta, cyan our calibration from the printer and black balance.
Page 153 Adjusting the Colour Registration Returning to the previous setting Note ❒ “Previous Setting” means to re- turn to the previous status be- fore any changes. A Press [Previous Setting] in the “Auto Colour Calibration . When returning the auto colour calibration of the copy function, press [Previous Setting] of the Copier Function.
Page 154 Troubleshooting...
Page 155: Remarks
6. Remarks Dos and Don'ts R WARNING: • The area around the ventilation hole might feel warm. This is • Keep the machine away from caused by exhaust air and is not a flammable liquids, gases, and malfunction. aerosols. A fire or an electric shock might occur.
Page 156: Saving Colour Copies
Remarks Saving Colour Copies • There is no difference between colour prints and colour copies in terms of fad- ing. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. •...
Page 157: Toner
Toner Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Page 158: Where To Put Your Machine
Remarks Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance. •...
Page 159: Power Connection
Where to Put Your Machine • Close all covers and trays, in- • When the main power switch is in cluding the front cover and by- the stand-by position, the optional pass tray. anti-condensation heaters are on. In an emergency, unplug the ma- ❒...
Page 160: Maintaining Your Machine
Remarks Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts Cover if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.
Page 161: Cleaning The Dustproof Glass
Cleaning the Dustproof Glass Cleaning the Dustproof Glass C C C C The dustproof glass may require Slide the cleaning brush in and cleaning if white lines appear on the out slowly 2 to 3 times to clean all print side of the document. four areas.
Page 162: Earth Leakage Breaker
Remarks Earth Leakage Breaker D D D D To prevent electric shock this ma- Using the tip of a ball-point pen, chine has an earth leakage breaker. press the test button of the earth The earth leakage breaker is normally leakage breaker.
Page 163 Earth Leakage Breaker G G G G If the finisher is installed, reat- tach it to the machine. ADL015S Note ❒ The above illustration shows the 2 tray finisher. If you are us- ing the Booklet finisher, reat- tach it in the same way. H H H H Turn on the main power switch of the machine.
Page 164: Replacing The Waste Toner Bottle
Remarks Replacing the Waste Toner Bottle C C C C R WARNING: Take the new waste toner bottle • Do not incinerate spilled toner out of the bag. or used toner. Toner dust might ignite when exposed to an open flame. R CAUTION: •...
Page 165 Replacing the Waste Toner Bottle F F F F I I I I Put the used waste toner bottle Slowly close the front cover by into the bag that contained the pushing the two areas on the left new waste toner bottle, and then and right.
Page 166: Other Functions
Remarks Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the following: ❖...
Page 167: Changing Paper Thickness Settings
Other Functions Changing Paper Thickness Settings Select [Normal] or [Middle Thick/91- ] depending on the type of 105g/m plain paper. Note ❒ Settings will not be cleared even when the { { { { Clear Modes} } } } key is pressed or the power is turned off.
Page 168: Counter
Remarks Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. ZFLS110E B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].
Page 169: Entering Text
7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before it. Available Characters •...
Page 170: How To Enter Text
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 171: Specifications
8. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖...
Page 172 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L– A5L, 11" × 17"L – 5 " × 8 "L • Bypass: A3L– A6L, 11" × 17"L – 5 " × 8 "L • Bypass (custom size): Vertical: 90.0 – 305.0 mm, 3.55" – 12.00" Horizontal: 148.0 –...
Page 173 Main Unit ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full size 100% 100% Reduction Zoom: From 25 to 400% in increments of 1%. ❖...
Page 174 Specifications • Complete system Type 1 Type 2 Type 3 Warm-up about 1.41 kw about 1.41 kw about 1.46 kw Stand-by about 0.28 kw about 0.28 kw about 0.28 kw During printing about 0.95 kw about 0.95 kw about 1.1 kw Maximum less than 1.68 kw less than 1.68 kw...
Page 175 Main Unit ❖ ❖ ❖ ❖ Weight: Types 1, 2, 3: Approx. 120 kg, 264.6 lb. ❖ ❖ ❖ ❖ HDD: 40 GB × 2 • Capacity for Document Server 37.5 GB • Capacity for memory sorting 14.4–17.2 GB • Capacity for others 8 GB or more...
Page 176: Options
Specifications Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- " × 11") nals mode Auto detect (A4, 8 ❖...
Page 177: Tray Finisher
Options 2 Tray Finisher Finisher Shift Tray 1: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 –...
Page 178: Punch Kit (2 Tray Finisher)
Specifications ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 680 × 620 × 1,030 mm, 26.8" × 24.5" × 40.6" (including trays) ❖...
Page 179 Options ❖ ❖ ❖ ❖ Stack capacity: No Staple: " × 11"KL) (80 g/m • 1,000 sheets (A4K, B5 JISKL, 8 , 20 lb.) • 500 sheets (A3L, B4 JISL, 11" × 17"L, 8 " × 14"L) (80 g/m , 20 lb.) Staple: "...
Page 180: Punch Kit (Booklet Finisher)
Specifications Punch Kit (Booklet finisher) ❖ ❖ ❖ ❖ Paper size • 2 holes: A3L, A4KL, B4 JISL, B5 JISKL, 11" × 17"L, 8 " × 14"L, " × 11"KL • 4 holes: A3L, A4K ❖ ❖ ❖ ❖ Paper weight: 64 –...
Page 181: Tray Paper Unit
Options 2 Tray Paper Unit ❖ ❖ ❖ ❖ Paper weight: 60–105 g/m (16–28 lb.) ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, " × 13"L, 8 " × 11"KL, 8 "...
Page 182: Scanner Accessibility Unit
Specifications Scanner Accessibility Unit This unit lets you operate the machine or scan documents from the side instead of using the control panel on the machine. Note ❒ When the scanner accessibility unit is installed, the control panel and the scanner unit on the machine cannot be used.
Page 183: Copy Paper
Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray type Paper type and Metric version Inch version Paper ca- weight pacity " × 11"K Tray 1 500 sheets 60-105 g/m A4K, 8 (16-28 lb.) A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11"...
Page 184 Specifications Tray type Paper type and Metric version Inch version Paper ca- weight pacity Bypass Standard paper A3L, B4 JISL, A4KL, B4 JISL, A4KL, B5 JISKL, 100 sheets A6L, B5 JISKL, A5KL, A5KL, B6 JISL, A6L, tray 60-90 g/m B6 JISL, 11" × 17"L, "...
Page 185 Copy Paper If you want to use thick (128–163 g/m , 34 lb.–43.5 lb.) paper, select [Thick Paper] on the display panel. See “Copying from the Bypass Tray”, Copy Reference. When copying onto label paper from the bypass tray, select [Thick Paper] on the dis- play panel.
Page 186: Unusable Paper
Specifications Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers •...
Page 187: Paper Storage
Copy Paper Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 188: Index
INDEX Changing a group name , 96 1 Tray paper unit , 19 Changing a name Registered Name , 71 2 Tray Finisher , 165 Changing a registered e-mail destination , 85 2 Tray finisher , 19 Changing a registered fax destination , 80 2 Tray paper unit , 19 Changing a registered folder , 89 , 92 Changing a Registered IP-Fax...
Page 189 Document Server , 35 Left tray , 19 Deleting , 45 Loading Paper Large Capacity Tray , 112 Downloading , 46 Loading paper , 111 Printing , 42 paper size , 126 Selecting , 40 paper tray , 111 Using the Document Server , 37 Viewing , 45 Do's and Don'ts , 143 Duplex reversal unit , 17...
Page 190 Standard Tray , 18 Staples Receiving Station , 101 adding , 129 Registering a fax destination , 78 removing jammed staples , 131 Registering a name , 71 Start key , 22 Registering an e-mail destination , 84 System Reset , 30 Registering a New Group , 94 Registering a new user code , 73 Registering an IP-Fax Destination , 82...
Page 191 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 192 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. Spain RICOH CORPORATION RICOH ESPAÑA S.A. 5 Dedrick Place Avda. Litoral Mar, 12-14, West Caldwell, New Jersey 07006 Blue Building, Marina Village, Phone: +1-973-882-2000 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands...
Page 193 3228C/3235C/3245C Operating Instructions Copy Reference Placing Originals Copying Colour Adjustment/Program Troubleshooting User Tools (Copier / Document Server Features) Specifications Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety...
Page 194 (For details, see P.3 “Machine Types”.) • Type 1: Aficio 3228C • Type 2: Aficio 3235C • Type 3: Aficio 3245C Certain types might not be available in some countries. For details, please contact your local dealer.
Page 195 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 196 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 197 What You Can Do with This Machine <Colour Functions/Colour Adjustments> GCMO022e...
Page 198 AFZ003S...
Page 199 GCMO023e...
Page 200 What You Can Do with This Machine Functions differ depending on machine type and options. See p.4 “Functions Re- quiring Optional Configurations”.
Page 202 viii...
Page 203 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine <Colour Functions/Colour Adjustments>... iii What You Can Do with This Machine..............vi Notice ........................1 How to Read This Manual ..................2 Machine Types .......................3 Functions Requiring Optional Configurations............4 Control Panel......................5 Display Panel ......................7 1.
Page 204 Staple ........................45 Punch ........................49 Duplex ........................53 1 Sided Combine...................... 55 2 Sided Combine...................... 56 Series Copies......................58 Copying Book Originals.................... 60 Image Repeat......................62 Double Copies......................63 Centring........................64 Positive / Negative ....................65 Mirror........................65 Erase........................66 Margin Adjustment ....................
Page 205 5. User Tools (Copier / Document Server Features) User Tools Menu (Copier / Document Server Features) ........ 103 Accessing User Tools (Copier / Document Server Features)......110 Changing Default Settings ..................110 Exiting User Tools ....................110 Settings You Can Change with User Tools ............. 111 General Features P.
Page 207 Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 208 How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 209: Machine Types
Machine Types This machine comes in three models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual. Type 1 Type 2 Type 3 Copy speed/B&W 28 copies/minute 35 copies/minute 45 copies/minute "...
Page 210: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. ❍Required options Function ❍ ❍ ❍ Auto Document Feeder (ADF) ❍ ❍ ❍ ❍ 2 tray finisher ❍ ❍ ❍ ❍ ❍ Booklet finisher The paper tray unit is required in order to install the finisher.
Page 211: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully installed. AAE001S { { { { Adjust/Program Colour} } } } key Screen Contrast knob Adjusts display panel brightness. Use this key to adjust and register col- ours.
Page 212 { { { { Energy Saver} } } } key Colour Selection Key (Copy mode) Press to switch into and out of Energy Switch keys depending on the type of Saver mode. See “Saving Energy”, Gener- original, or the copying purpose: { { { { Auto Colour Selection} } } } : al Settings Guide.
Page 213: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.
Page 215: Placing Originals
1. Placing Originals Originals Note ❒ Highlighter pen colours are difficult to reproduce. Depending on the colour used, they may not come out on copies, or may come out as a different colour. Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Original size Original weight Exposure glass...
Page 216: Sizes Detectable By Auto Paper Select
Placing Originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, alu- minum foil, carbon paper, or conductive paper • Originals with perforated lines •...
Page 217 Originals ❖ ❖ ❖ ❖ Exposure glass CP01AEE ❖ ❖ ❖ ❖ ADF AAE044E Note ❒ When copying custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.17 “Placing cus- tom size originals”.
Page 218: Missing Image Area
Placing Originals Missing Image Area Even if you correctly place originals in the ADF or on the exposure glass, mar- gins of a few millimeters on all four sides of the original might not be copied. GCGENK2E 0.5 - 4.0 mm, 0"- 0.16" 0.5 - 4.0 mm, 0"- 0.16"...
Page 219: Placing Originals
Placing Originals Placing Originals For example, to copy A3Kor 11" × Note 17"K originals with the Staple ❒ Place originals only when all cor- function selected: rection fluid and ink has complete- l y d r i e d . N o t t a k i n g t h i s precaution could dirty the expo- sure glass, thus resulting in blem- ished copies.
Page 220: Placing Originals On The Exposure Glass
Placing Originals B B B B Select the original orientation. Placing Originals on the Exposure Glass Standard orientation A A A A A Make sure is selected. Lift the exposure glass cover or the ADF. Important ❒ Do not lift the exposure glass cover or the ADF forcefully.
Page 221: Placing Originals In The Auto Document Feeder
Placing Originals A A A A Set the document guide to the Placing Originals in the Auto original size. Document Feeder B B B B Place the aligned originals face up into the ADF. Settings should be made accordingly in the following situations: ❖...
Page 222 Placing Originals A A A A A A A A Press [Special Original]. Press [Special Original]. B B B B B B B B Press [Batch], and then press [OK]. Press [SADF], and then press [OK]. C C C C Note Place one page of an original, and then press the { { { { Start} } } } key.
Page 223 Placing Originals ❒ Copy speed and scanning speed Placing custom size originals may slow down. ❒ You can place originals of two dif- When placing custom size originals, ferent sizes at once. specify the size of the originals. ❒ Sizes of originals that can be Note placed together using this function ❒...
Page 224 Placing Originals...
Page 225: Copying
2. Copying Basic Procedure C C C C Preparation Place the originals. When User Code Authentication is Reference set, the screen for entering a user p.13 “Placing Originals” code will be displayed. Enter your D D D D user code using the number keys, Make the necessary settings.
Page 226: Interrupt Copy
Copying E When the display prompts you to do so, place the former set of - How to operate originals again. F Press the { { { { Start} } } } key. ❖ ❖ ❖ ❖ To stop the machine during a multi- copy run Note Press the { { { { Clear/Stop} } } } key.
Page 227: Job Preset
Basic Procedure Job Preset You can make settings for the next copy job while copying is in progress. If a long copy job is in progress and you do not want to wait for it to fin- ish, you can use this function to make settings for the next copy job in ad- vance.
Page 228: Copying From The Bypass Tray
Copying Copying from the Bypass Tray ❒ The maximum number of sheets Use the bypass tray to copy onto spe- cial paper such as OHP transparen- you can load at one time depends cies, thick paper, thin paper, and copy on paper type.
Page 229 Copying from the Bypass Tray B B B B Insert the paper with the side you When copying onto standard size want to copy facing up until you paper hear the beep, and align the paper A Press the { { { { #} } } } key. guide to the paper size.
Page 230: When Copying Onto Ohp Transparencies Or Thick Paper
Copying A A A A ❒ To register the custom size Open the bypass tray, and then entered, press [Program], and adjust the guides to the paper then press [Exit]. size. B B B B Gently insert the OHP transpar- encies or thick paper face up until the beeper sounds.
Page 231: When Copying On The Back Side Of The Paper
Copying from the Bypass Tray ❖ ❖ ❖ ❖ Top to bottom When Copying on the Back Side of the Paper Using the bypass tray, you can make copies on the back of paper which has already been copied on the other side. Note ❒...
Page 232: When Copying Onto Envelopes
Copying F F F F Place the originals, and then press When Copying onto the { { { { Start} } } } key. Envelopes G G G G When your copy job is finished, press the { { { { Clear Modes} } } } key to Note clear the settings.
Page 233: Making A3, 11" × × × × 17" Full Bleed Copies
Making A3, 11" × 17" Full Bleed Copies Making A3, 11" × × × × 17" Full Bleed Copies You can make A3, 11" × 17" full bleed copies with 12" × 18" paper. This is useful for making A3, 11" × 17" size copies with a coloured background (e.g. cata- logues).
Page 234: Colour Functions
Copying Colour Functions • Two Colour Copy (Red & Black) Selecting a Colour Mode Copies the red part in red, and all the other parts in black or Select a Colour mode that best suits white. your originals and copying require- Note ments.
Page 235: Convert Colours
Colour Functions C Press [Non-black Portion], and Note then select the colour to replace ❒ When copied using the regis- the black colour of the original. tered colour, the original will be copied lighter than the regis- tered colour. ❒ Press [Lighter] or [Darker], and you can adjust the density in 4 steps.
Page 236: Erase Colour
Copying E E E E Select any one item from [Conver- Erase Colour sion 1] to [Conversion 4]. You can erase a certain colour in the image of the original. Note ❒ It is possible to select up to 4 col- ours.
Page 237: Colour Background
Colour Functions Colour Background Copies by adding a colour in the whole page. Note ❒ Since the Colour Background func- tion overprints the entire original, t h e c o l o ur o f t h e im a g e m ay change.
Page 238: Copier Functions
Copying Copier Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel it. available: B B B B Press [Lighter] or [Darker] to adjust ❖ ❖ ❖ ❖ Auto Image Density image density.
Page 239: Selecting The Original Type
Copier Functions ❖ ❖ ❖ ❖ Map Selecting the Original Type You can configure the machine to scan Map originals. If “Original Select one of the following six types to Type Display” has been set to match originals: “Display” (from Copier / Docu- ment Server Features on the User ❖...
Page 240: Selecting Copy Paper
Copying Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the paper you want to copy onto from a paper tray, bypass tray, or Large Capacity Tray (LCT).
Page 241 Copier Functions Auto Paper Select A A A A Make sure [Auto Paper Select] is selected. Note ❒ Trays with a key mark are not automatically selected. See “Paper Type” in “Tray Paper Settings”, General Settings Guide. Manual Paper Select A A A A Select the paper tray, bypass tray or LCT.
Page 242 Copying - Rotated copy If the orientation of the original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce / Enlarge] is selected.
Page 243: Preset Reduce/Enlarge
Copier Functions A A A A Press [Reduce / Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copying. Note ❒ To select a preset ratio on the in- itial display, press the shortcut ❖ ❖ ❖ ❖ Base Point reduce/enlarge key, and then proceed to step The base point of Reduce/Enlarge...
Page 244: Zoom
Copying B B B B Press [Create Margin] on the initial Enter the ratio. display. n ] and To select the ratio using [n A Select a preset ratio close to the ratio using [Reduce] or [Enlarge]. B Adjust the ratio further, using n ] or [o o ].
Page 245: Size Magnification
Copier Functions A A A A Note Press [Auto Reduce / Enlarge]. ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce / Enlarge, see the following table for original sizes and orientations you can use: ❖...
Page 246: Directional Magnification (%)
Copying C C C C Note Make sure [Size Magnificatn] is high- ❒ You can also select a preset ratio lighted. close to the ratio using [Reduce] or D D D D Enter the length of the original [Enlarge], and then adjust it further, using the number keys, and then n ] or [o o ].
Page 247: Directional Size Magnification (Mm)
Copier Functions ❒ If you have incorrectly en- Note tered the ratio, readjust it us- ❒ You can enter sizes within the fol- ing [n n ] or [o o ]. lowing ranges: D Press [Vertical]. Metric Vertical: 1–999 mm E Adjust the ratio using [n n ] or version...
Page 248: Sort
Copying ❖ ❖ ❖ ❖ Shift Sort Sort • When a finisher is installed: Each time the copies of one set The machine can scan originals into or a job are delivered, the next memory and automatically sort cop- copy is shifted to separate each ies.
Page 249 Copier Functions ❖ ❖ ❖ ❖ When the booklet finisher is installed Sample copy You can use this function to check copy settings before making a long copy run. Note ❒ This function can be used only when the Sort function is turned A A A A Note Select Sort and any other neces-...
Page 250: Stack
Copying Changing the number of sets Stack You can change the number of copy Copies can be assembled with each sets during copying. page shifted. Note ❖ ❖ ❖ ❖ When a finisher is installed ❒ This function can only be used This function groups together cop- when the Sort function is turned ies of each page in a multi-page...
Page 251: Staple
Copier Functions Staple Individual copy sets can be stapled. Note ❒ You cannot use the bypass tray with this function. Reference p.123 “Select Stapling Position” Stapling position and original setting Place all the originals in an orientation in which they can be read. They will be automatically rotated for copying.
Page 252 Copying Original location Stapling position Exposure glass...
Page 253 Copier Functions ❖ ❖ ❖ ❖ Booklet finisher Original location Stapling position Exposure glass...
Page 254 Copying Original location Stapling position Exposure glass This table shows the stapling positions, not the orientation of delivery. Not available for A3, B4 JIS or 11" × 17", 8 " × 14" size paper. A A A A Select one of the stapling positions. ❖...
Page 255: Punch
Copier Functions Note ❒ When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. ❒ When placing originals on the exposure glass or in the ADF using the Batch function, press the { { { { #} } } } key after all the originals have been scanned.
Page 256 Copying Note ❒ 3 holes is only available with the 2 tray finisher. ❒ You cannot use the bypass tray with this function. ❒ The relationship between the orientation in which you place the original and the punch hole positions is as follows: Punch hole positions ❖...
Page 257 Copier Functions Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes ❖ ❖ ❖ ❖ Booklet finisher Original location Punch hole positions Exposure glass 2 holes 4 holes...
Page 258 Copying Original location Punch hole positions Exposure glass 2 holes 4 holes This table shows the punch hole positions, not the orientation of delivery. A A A A Select one of the punch hole positions. B B B B Enter the number of copy sets with the number keys. C C C C Place the originals, and then press the { { { { Start} } } } key.
Page 259: Duplex
Copier Functions Original orientation and completed Duplex copies There are three types of duplex cop- Copy images differ according to the ies: orientation in which you place origi- ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided nals (vertical K or horizontal L ). Copies 2 one-sided pages onto a two-sided page.
Page 260 Copying A A A A ❒ When placing originals on the Press [Dup./Combine/Series]. exposure glass or in the ADF us- ing the Batch function, press the { { { { #} } } } key after all the originals have been scanned. Originals and copy orientation You can select the orientation.
Page 261: Sided Combine
Copier Functions ❖ ❖ ❖ ❖ Orientation of the original and com- 1 Sided Combine bine image position • Open to leftR originals Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.
Page 262 Copying F F F F Reference Place the originals, and then press the { { { { Start} } } } key. Related default settings: p.116 “Erase Original Shadow in Combine” 2 Sided Combine p.117 “Copy Order in Combine” Combines various pages of originals p.118 “Separation Line in Com- onto a two-sided sheet.
Page 263 Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side ❖ ❖ ❖ ❖ 2 Sided 16 Pages → → → → Combine 2 Side Copies 16 one-sided originals onto Copies 8 two-sided originals onto a sheet, eight pages per side.
Page 264: Series Copies
Copying A A A A Press [Dup./Combine/Series]. Series Copies This function copies the front and back of a two-sided original separate- ly, or two facing pages of a bound original, onto two sheets. Limitation ❒ You cannot use the Series Copies function with the ADF.
Page 265 Copier Functions ❖ ❖ ❖ ❖ Front&Back→ → → → 2 Sided A A A A Press [Dup./Combine/Series]. Copies both sides of a two-page spread original onto both sides of a sheet. B B B B Press [Series / Book]. C C C C Press [Series].
Page 266: Copying Book Originals
Copying ❖ ❖ ❖ ❖ Open to right Copying Book Originals Copies two or more originals in page order. ❖ ❖ ❖ ❖ 1 Sided → → → → Booklet Makes copies in page order for a folded booklet. ❖ ❖ ❖ ❖ Open to left GCAH020E ❖...
Page 267 Copier Functions ❖ ❖ ❖ ❖ 2 Sided→ → → → Magazine How to fold and unfold copies to make a Copies two or more two-sided magazine originals into magazine page order copies (when folded and stacked). ❖ ❖ ❖ ❖ Open to left ❖...
Page 268: Image Repeat
Copying D D D D See p.117 “Image Repeat Sepa- Press [Book]. ration Line” E E E E Select [1 Sided→ → → → Booklet], [2 Sided→ → → → - Booklet][1 Sided→ → → → Magazine], or [2 Whole Area Repeat Sided→...
Page 269: Double Copies
Copier Functions C C C C C C C C Press [Edit Image]. Press [Edit / Colour Creation]. D D D D D D D D Press [Image Repeat]. Press [Edit Image]. E E E E E E E E Make sure that [Whole Area] is se- Press [Image Repeat].
Page 270: Centring
Copying ❖ ❖ ❖ ❖ Metric version E E E E Select the paper. F F F F Original size and Copy paper size Place the originals, and then press orientation and orientation the { { { { Start} } } } key. B6 JISL B5 JISK Centring...
Page 271: Positive / Negative
Copier Functions A A A A ❒ If [Two-colour] (normal) is selected, Select the paper. the white part of the original be- B B B B comes black and the black part be- Press [Edit / Colour Creation]. comes white, and the coloured part is copied with the specified colour.
Page 272: Erase
Copying B B B B ❖ ❖ ❖ ❖ Centre/Border Press [Edit Image]. Erases both the original's centre C C C C and edge margins from the copy. Press [Mirror Image]. D D D D Press [OK] twice. E E E E Place the originals, then press the { { { { Start} } } } key.
Page 273 Copier Functions Border Erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit / Colour Creation]. B Press the key for the border you want to change, and then set the erase border width us- n ] and [o o ].
Page 274: Margin Adjustment
Copying Centre/border erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit / Colour Creation]. B Press the key for the part you want to change, and then set the erase margin width using n ] and [o o ].
Page 275: Background Numbering
Copier Functions G G G G Note Place the originals, and then press the { { { { Start} } } } key. ❒ You can change the width of the binding margin as follows: Background Numbering Metric 0–30 mm (increments of 1 mm) version Use this function to have numbers Inch...
Page 276: Preset Stamp
Copying E E E E Press [OK] 3 times. Stamp position and original orientation F F F F Place the originals, then press the { { { { Start} } } } key. Changing the stamp colour A A A A Press [Stamp].
Page 277: User Stamp
Copier Functions B B B B Press [Stamp]. User Stamp C C C C Press [Preset Stamp]. Prints a registered stamp onto copies. D D D D Select the message. E E E E Press [All Pages] or [1st Page Only] to select the print page.
Page 278 Copying Reference Changing the stamp colour Related default settings: A A A A p.120 “Stamp Position 1 - 4” Press [Stamp Colour]. B B B B p.120 “Stamp Format 1 - 4” Select the stamp colour, then press p.120 “Stamp Colour: 1 - 4” [OK].
Page 279 Copier Functions C C C C L L L L Press [Copier / Document Server Fea- Place the original for user stamp tures]. on the exposure glass, and then press [Start Scanning]. The original is scanned, and the stamp is registered. Note ❒...
Page 280: Date Stamp
Copying D D D D Press [Stamp]. Stamp position and original orientation E E E E Press [User Stamp]. F F F F Press [Program / Delete Stamp]. G G G G Press [Delete], and then press the stamp number you want to delete. H H H H Select [Delete], and then press [Exit].
Page 281: Page Numbering
Copier Functions A A A A Press [Edit / Colour Creation]. To change the date format A A A A Press [Change Format]. B B B B Press [Stamp]. C C C C Press [Date Stamp]. B B B B Select the date format, and then D D D D press [OK].
Page 282 Copying There are six types of Page Number- p.121 “Page Numbering in Com- ing (“n” is the total number of pages bine” in original): p.122 “Stamp Position” • P1, P2,…Pn p.122 “Superimpose” • 1/n, 2/n,...n/n p.122 “Stamp Colour” • -1-, -2-,...-n- A A A A Press [Edit / Colour Creation].
Page 283 Copier Functions B B B B Press [First Printing Page], then en- Changing the stamp colour ter the original page number from A A A A which to start printing using the Press [Stamp Colour]. number keys, and then press the B B B B { { { { #} } } } key.
Page 284 Copying D D D D ❒ To change the number entered, Press [Last Number], enter the press [Clear] or the { { { { Clear/Stop} } } } number of the page to stop num- k ey , an d t he n e n t er a ne w bering using the number keys, number.
Page 285: Covers
Copier Functions If you selected (1-1, 1-2,…) Covers A A A A You can use this function to create Press [Change] on the right hand cover sheets by adding additional side. pages of different paper, or copying B B B B Press [First Printing Page], and then existing pages onto different paper.
Page 286: Designate
Copying ❖ ❖ ❖ ❖ Front/Back covers Designate The first and last page of original is copied onto a specified cover sheet You can use this function to copy cer- paper. tain pages of your original onto slip • Copy sheets.
Page 287 Copier Functions D D D D Note Enter the page number of the ❒ You can specify up to 20 pages. original's location you want to copy onto a slip sheet with the ❒ This function can be used only number keys, and then press the when you select the Duplex (1 { { { { #} } } } key.
Page 288: Slip Sheets
Copying Note Slip Sheets ❒ Press the { { { { #} } } } key and select [OHP Sheet] in Special paper. See p.24 Every time the originals' page chang- “When copying onto OHP Trans- es, a slip sheet is inserted. This func- parencies or Thick Paper”.
Page 289: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to Reference store documents in memory and print For details about how to regis- them as you want. ter the user name, file name, or password, see “To register or Important change a user name”, and “To...
Page 290 Copying ❒ To check that the document has been stored, press the { { { { Docu- ment Server} } } } key to display the document selection screen. ❒ When the machine is printing a document stored using the cop- ier function, wait until printing has finished before you store another copy document.
Page 291: Programs
Programs Programs C C C C You can store frequently used copy Press [Register]. job settings in machine memory and recall them for future use. Note ❒ You can store up to 10 programs. ❒ You can select the standard mode or Program No.10 as the default mode to be set when modes are cleared or reset, or immediately af-...
Page 292: Changing A Stored Program
Copying F F F F D D D D Press [OK]. Press [Yes]. When the settings are successfully The program is deleted, and the stored, the program name is dis- display returns to the initial copy played on the right side of the reg- display.
Page 293: Colour Adjustment
3. Colour Adjustment/Program Colour Adjustment E E E E This function lets you alter up to three Press [OK]. single colours by mixing them with adjacent colours in the colour circle. Note ❒ The indicator of the { { { { Adjust/Pro- Reference gram Colour} } } } key will light up For types and examples of image...
Page 294: Colour Balance
Colour Adjustment/Program Colour Balance ❒ The adjusted settings will be de- You can adjust the overall colour tone when the overall copy is reddish or leted and the initial values will bluish. be reset when either Auto Clear has been performed, when the Reference { { { { Clear Modes } } } } key has been For types and examples of the im-...
Page 295 Colour Balance D D D D Press [OK]. Changing the registered settings E E E E Place the originals, and then press A A A A Press the { { { { Adjust/Program Colour} } } } the { { { { Start} } } } key. key.
Page 296: Image Adjustment
Colour Adjustment/Program Image Adjustment ❒ The adjusted settings will be de- Reference leted and the initial values will For types and examples of the im- be reset when either Auto Clear age adjustment functions, see p.iii has been performed, when the “What You Can Do with This Ma- { { { { Clear Modes } } } } key has been chine <Colour Functions/Colour...
Page 297 Image Adjustment Adjusting the background density Adjusting the text/photo sensitivity A Adjust by pressing [Lighter] or A Press [T T T T Next]. [Darker]. B Adjust by pressing [Text] or [Photo]. Note ❒ Adjust to a lighter density when copying dark textured Note originals, such as newspaper ❒...
Page 298: User Colour
Colour Adjustment/Program User Colour ❒ Sample prints of user colours can You can register colours created by " × adjusting the density of yellow, ma- also be made on an A4K, 8 genta, cyan, and black. You can also 11"K size page or on an A3L, 11" ×...
Page 299: Mixing Colours Manually With The Number Keys
User Colour ❒ If you enter the wrong densi- Note t y , p r e s s [ Cl e a r] o r t h e ❒ Press [Custom Setting] to directly { { { { Clear/Stop} } } } key, and then re- specify the density of each col- enter the correct density.
Page 300: Deleting User Colours
Colour Adjustment/Program F F F F Enter the density in percentages Sampling the User Colours (%) with the number keys, and then press [#]. A A A A Press the { { { { Adjust/Program Colour} } } } key. When renaming a colour B B B B Press [User Colour].
Page 301: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations of common messages. If other mes- sages are displayed, then follow the instructions as displayed. Note ❒ For messages not listed here, see “Troubleshooting”, General Settings Guide. Message Causes Solutions...
Page 302 Troubleshooting Message Causes Solutions The Staple function cannot Select a paper size that can be used Cannot staple pa- be used with the paper size with the Staple function. See p.131 per of this size. selected. “Staple”. A paper size not available Select a proper paper size.
Page 303: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. The image density is too Adjust the image density. See p.32 dark. “Adjusting Copy Image Density”. Auto Image Density is not Select Auto Image Density. See p.32 selected.
Page 304: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies As You Want This section explains causes of, and remedies for, unexpected copy results. ❖ ❖ ❖ ❖ Basic Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See “Re- in the stapler.
Page 305 If You Cannot Make Copies As You Want ❖ ❖ ❖ ❖ Edit Problem Causes Solutions When using the Double The original and copy pa- Select A3L for A4 K originals and Copies function, parts of per combination is not cor- A4 for A5 originals.
Page 306 Troubleshooting ❖ ❖ ❖ ❖ Combine Problem Causes Solutions You cannot fold copies into Combine Original Maga- Change the setting. a book using the Magazine zine Format is not set cor- See p.117 “Orientation: Booklet, or Booklet function. rectly. Magazine” When using the Combine You specified a reproduc- When you specify a reproduction...
Page 307: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note ❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.122 “Memory Full Auto Scan Restart” ) to [Yes], even if memory becomes full, the memory over- flow message will not be displayed.
Page 308 Troubleshooting...
Page 309: User Tools (Copier / Document Server Features)
5. User Tools (Copier / Document Server Features) User Tools Menu (Copier / Document Server Features) User Tools Item Names Default Settings General Features P.1/5 See p.111 “General Features P. ”. Auto Paper Select Priority Paper Display Display Original Type Display Display Original Type Priority Full Colour / Two-colour:...
Page 310 User Tools (Copier / Document Server Features) User Tools Item Names Default Settings General Features P.4/5 See p.113 “General Features P. ”. Document Server Storage Key:F1~F5 • F1: 2 Sided Original Top to Top • F2: 1 Sided → 1 Sided Combine •...
Page 311 User Tools Menu (Copier / Document Server Features) User Tools Item Names Default Settings Reproduction Ratio P.2/2 See p.114 “Reproduction Ratio P. ”. Reduce1~6 Metric version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 71% •Reduce5: 75% •Reduce6: 82% Inch version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65%...
Page 312 User Tools (Copier / Document Server Features) User Tools Item Names Default Settings Edit P.2/2 See p.116 “Edit P. ”. Front Cover Copy in Combine Combine Copy Order in Combine From Left to Right Copy on Designating Paper Copy on Designating Page in Combine Combine Orientation: Booklet, Magazine Open to Left...
Page 313 User Tools Menu (Copier / Document Server Features) User Tools Item Names Default Settings User Stamp Program / Delete Stamp Stamp Position: 1~4 Metric version • Position: Top Right • Top Margin: 24mm • Right Margin: 24mm Inch version • Position: Top Right •...
Page 314 User Tools (Copier / Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite Position Position Page Numbering in Combine Per Original Stamp on Designated Slip Sheet Stamp Position: Metric version...
Page 315 User Tools Menu (Copier / Document Server Features) User Tools Item Names Default Settings Adjust Colour Image See p.123 “Adjust Colour Image”. Background Density of ADS(Full Colour / Two-colour) Centre of the 5 level adjustment Colour Sensitivity Centre of the 5 level adjustment A.C.S.
Page 316: Accessing User Tools (Copier / Document Server Features)
User Tools (Copier / Document Server Features) Accessing User Tools (Copier / Document Server Features) C C C C This section is for key operators in Select the menu you want to set. charge of this machine. With User The setting display for each menu Tools can change the machine's de- is displayed.
Page 317: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools ❒ If you select [Hide], the display is General Features P. as below. ❖ ❖ ❖ ❖ Auto Paper Select Priority Auto Paper Select is the default setting.
Page 318: General Features
User Tools (Copier / Document Server Features) ❖ ❖ ❖ ❖ Change Initial Mode Note You can select standard mode or ❒ Default: With Image Rotation Program No.10 as the mode effec- ❒ [With Image Rotation] Use to copy tive when power is turned on, or w he n usin g th e Au to T ray modes are cleared.
Page 319 Settings You Can Change with User Tools Note General Features P. ❒ Default: • Document Server Storage Key: ❖ ❖ ❖ ❖ Copy Function Key: F1-F5 F1: 2 Sided Original Top to Top You can assign frequently used • Document Server Storage Key: functions to function keys F1 to F5.
Page 320: Reproduction Ratio
User Tools (Copier / Document Server Features) ❖ ❖ ❖ ❖ Auto Image Density Priority Note You can set whether Auto Image ❒ Default: Density is “On” or “Off” when the • Metric version: machine is turned on, reset, or modes are cleared.
Page 321: Edit
Settings You Can Change with User Tools Note Note ❒ Default: ❒ Default: Reduce • Metric version: Edit P. • Reduce 1: 25% • Reduce 2: 50% Note • Reduce 3: 65% ❒ Enter the width of the binding mar- •...
Page 322: Edit
User Tools (Copier / Document Server Features) ❖ ❖ ❖ ❖ Front Margin: Top/Bottom ❖ ❖ ❖ ❖ Erase Border Width You can specify top and bottom You can specify the width of margins on the front side of copies erased border margins using this using the Margin Adjustment function.
Page 323: Edit
Settings You Can Change with User Tools Note Edit P. ❒ Default: Combine ❖ ❖ ❖ ❖ Copy Order in Combine ❖ ❖ ❖ ❖ Image Repeat Separation Line You can set the copy order when You can select a separation line using the Combine function to Left and colour using the Image Repeat to Right or Top to Bottom.
Page 324 User Tools (Copier / Document Server Features) ❒ An image of approximately 1.5mm ❒ In “Black and White”, printing will not be displayed as the will be done in black; in “Single width of the separation line, Colour”, printing will be done when specifying solid or broken in the specified colour;...
Page 325: Stamp
Settings You Can Change with User Tools ❒ Line colour (Full Colour): Yel- Preset Stamp P. l o w , R e d , C y a n , M a g e n t a , Green, Blue, Black ❖...
Page 326 User Tools (Copier / Document Server Features) Note Note ❒ Default: Normal ❒ Default: ❒ Normal: The stamp is print- • Metric version: ed on the image. You cannot • Position: Top Right check which parts will over- • Top Margin: 24 mm lap.
Page 327 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Font ❖ ❖ ❖ ❖ Stamp Colour You can select the Date Stamp font. You can set the selected priority colour when printing the date. Note ❒ Default: Font 1 Note ❒...
Page 328: Input/Output
User Tools (Copier / Document Server Features) ❖ ❖ ❖ ❖ Stamp on Designated Slip Sheet Note You can print the page number on ❒ Default: 5 seconds slip sheets when you use the Des- ignate function set to "Copy" and ❖...
Page 329: Adjust Colour Image
Settings You Can Change with User Tools Note Reference ❒ If you select [No] : When using letterhead paper, pay attention to the paper orien- • When memory becomes full, tation. See “Orientation–Fixed the machine stops operation, Paper or Two-Sided Paper” in allowing you to remove the “Loading Paper”, General Set- copies on the output tray.
Page 330: Administrator Tools
User Tools (Copier / Document Server Features) Note ❒ Default: Centre of the 5 level ad- justment ❖ ❖ ❖ ❖ A.C.S. Priority This setting determines the copy priority between “Black & White” and “Full Colour” when “Auto Colour Select” is selected. Note ❒...
Page 331: Specifications
6. Specifications Combination Chart The combination chart below shows which functions can be used together. The following tables explains the symbols used in the chart. means that these functions can be used together. means that these functions cannot be used together. The second function selected will be the function you are working in.
Page 332 Specifications AFZ029S...
Page 333 Supplementary Specifications Supplementary Specifications ❖ ❖ ❖ ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • Copying speed and scanning speed will be reduced. • You can place originals of two different sizes at a time. ❖...
Page 334 Specifications ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
Page 335 Supplementary Specifications ❖ ❖ ❖ ❖ Sort, Rotate Sort, Stack • Paper sizes and orientations that can be used in the Shift Sort and Stack functions are as follows: 2 tray finisher Booklet finisher A3L, B4 JISL, A4KL, B5 A3L, B4 JISL, A4KL, B5 JISKL, JISKL, A5K, 11"...
Page 336 Specifications Paper size and orientation Paper capacity and weight 2 tray finisher Finisher shift tray 1 " × 11"KL 500 sheets A4KL, B5 JISKL, A5K, 8 (80 g/m ) (20 lb.) A3L, B4 JISL, 11" × 17"L, 8 " × 14"L 250 sheets (80 g/m ) (20 lb.)
Page 337 Supplementary Specifications ❖ ❖ ❖ ❖ Staple • The following types of paper cannot be stapled: • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper • Curled paper • Paper of low stiffness • Paper of mixed sizes •...
Page 338 Specifications Note ❒ When stapling B4L, A3L, 8 " × 14"L, 11" × 17"L, pull out the ex- tender of the finisher tray. ❒ When the number of copies exceeds tray capacity, copying stops. If this happens, remove the copies from the shift tray, and then resume copying. •...
Page 339 Supplementary Specifications • When using [Top Slant], [Left 2] or [Top 2] with Combine, Double copies or Auto Reduce / Enlarge function, “ Blank part will appear. Check ”message may appear depending on the orientation of orig- orientation. inals and paper you placed. In this case, change the paper orientation. •...
Page 340 Specifications Booklet finisher Punch kit type A3, A4, B4 JIS, B5 JIS, 11" × 17", 2 holes type 2 holes " × 14", 8 " × 11" " × 11" A4, B5 JIS, 8 4 holes type 4 holes • The punch hole positions change according to the orientation of the paper selected.
Page 341 Supplementary Specifications • If the number of originals placed is less than the number specified for com- bining, the last page segment will be left blank as shown. ❖ ❖ ❖ ❖ Series Copies • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper.
Page 342 Specifications ❖ ❖ ❖ ❖ Erase The width of the erased margin varies depending on the reproduction ratio. If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: • Metric version Where original is placed Paper size and orientation Exposure glass...
Page 343 Supplementary Specifications ❖ ❖ ❖ ❖ Date Stamp • When using Combine mode, the date stamp is printed as follows: AFZ004S • When using Magazine or Booklet function, the date stamp is printed as fol- lows: AFZ005S ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: •...
Page 344 Specifications If you combine this function with the Duplex (Top to Top) function and select [P1, P2] or [1/n, 2/n], page numbers on the back are printed as follows: GCSTMPBE Front Back ❖ ❖ ❖ ❖ Front Cover, Front/Back Cover •...
Page 345: Index
INDEX Changing number of sets , 44 1 sided → 2 sided , 53 registered settings , 89 2 sided → 1 sided , 53 stamp position , 77 2 sided → 2 sided , 53 stamp position, size and density , 71 90°...
Page 346 preset stamp , 70 selecting copy paper , 34 Edit , 105 , 115 selecting the original type , 33 1 sided → 2 sided auto margin − T to B , 116 series copies , 58 1 sided → 2 sided auto margin − T to T , 116 size magnification , 39 back margin −...
Page 347 original type priority , 111 Messages , 95 paper display , 111 Missing image area , 12 tone − original remains , 112 Mixed size , 16 two-colour mode priority , 113 Generation copy , 33 Number keys , 6 Image adjustment , 90 background density , 90 , 91 OHP transparencies , 82...
Page 348 Placing Sort , 42 custom size originals , 17 rotate sort , 42 originals , 9 , 13 , 14 , 15 , 17 shift sort , 42 originals in auto document feeder , 15 Specifications , 125 originals on exposure glass , 14 Stack , 44 Preset stamp , 119 Stamp , 119...
Page 349 Text , 33 Text / Photo , 33 Tone − original remains , 112 Troubleshooting , 95 memory is full , 101 problems operating the machine , 95 you cannot make clear copies , 97 you cannot make copies as you want , 98 Two colour copy , 28 two-sided combine 1 sided 16 pages →...
Page 350 MEMO B180-7501...
Page 351 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 352 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. Spain RICOH CORPORATION RICOH ESPAÑA S.A. 5 Dedrick Place Avda. Litoral Mar, 12-14, West Caldwell, New Jersey 07006 Blue Building, Marina Village, Phone: +1-973-882-2000 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands...
Page 353 Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide"...
Page 354 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 355 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Control Panel......................5 Display Panel ......................7 User Authentication....................9 User Code Authentication (Using the Control Panel)..........9 User Code Authentication (Using a Printer Driver) ............9 Login (Using the Control Panel) .................9 Logoff (Using the Control Panel)................
Page 356 Installing the Printer Driver Using USB ............. 43 Windows 98 SE/Me - USB ..................43 Windows 2000 - USB ....................45 Windows XP, Windows Server 2003 - USB ............. 46 Troubleshooting USB ....................47 Printing with Parallel Connection............... 48 Installing the PCL or RPCS Printer Driver..............48 Installing the Printer Driver Using IEEE 1394 (SCSI print).......
Page 357 4. Other Print Operations Printing a PDF File Directly................. 79 Printing Method ......................79 Using Locked & Sample Print Job List .............. 80 Sample Print ......................82 Printing a Sample Print File..................82 Deleting a Sample Print File..................84 Checking the Error Log .................... 84 Locked Print ......................
Page 358 7. The Functions and Settings of the Machine Mainframe ......................125 Functions........................125 Interface .........................125 List of the Setting Items ..................126 Web Image Monitor....................126 telnet ........................128 UNIX........................128 Settings that can be used with PostScript 3............129 8. Appendix Software and Utilities Included on the CD-ROM ..........131 Printer Drivers for This Printer................
Page 359: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 360 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 361: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.
Page 363: Getting Started
1. Getting Started Control Panel AEU034S { { { { Energy Saver} } } } key Indicators Displays errors and machine status. Press to switch to and from Energy Saver Mode. d: Add Staples indicator D: Add Toner indicator Note B: Load Paper indicator ❒...
Page 364 Getting Started { { { { Clear/Stop} } } } key Press to cancel the entered data. { { { { #} } } } key Press after entering a value. Number keys Press to enter a value for various settings. Function keys Press to switch between the “Copy”, “Document Server”, “Fax”, Printer”, and...
Page 365 Control Panel Display Panel This section describes configuration using the display panel when the printer function is selected. Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
Page 366 Getting Started [Locked & Sample Print Job List] [Spooling Job List] Press to display Locked/Sample Print Press to display spooled jobs. jobs sent from a computer. [V V V V Paper Tray Status] key [Error Log] The paper tray settings appear. Press to display the error logs, such as Locked/Sample Print jobs sent from a computer.
Page 367: User Authentication
User Authentication User Authentication When user authentication (User Code User Code Authentication Authentication, Basic Authentication, Windows Authentication, or LDAP (Using a Printer Driver) Authentication) is set, the authentica- tion screen is displayed. Unless a val- When user authentication is set, spec- id user name and password are ify the user code in the printer prop- entered, operations are not possible...
Page 368: Logoff (Using The Control Panel)
Getting Started Logoff (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools/Counter} } } } key. B B B B Press [→...
Page 369: Connecting The Machine
Connecting the Machine Connecting the Machine A A A A Reference Connect the USB 2.0 interface ca- ble to the USB port on the right For information about connection side of the machine. using Ethernet and wireless LAN, see "Confirming the Connection", Network Guide.
Page 370: Connecting The Machine To The Host Using The Parallel Cable/Ieee 1394 (Scsi Print) Cable
Getting Started A A A A Turn off the main power switches Connecting the Machine to the of the machine and computer. host using the parallel cable/IEEE Important 1394 (SCSI print) cable ❒ Before turning off the main pow- er switch, see “Turning Off the Connect the machine to the host com- Power”, General Settings Guide.
Page 371: Connecting To The Ethernet Interface
Connecting the Machine E E E E B B B B Turn on the computer. Turn off the main power switch. Note Important ❒ When using Windows 95/98/ ❒ Make sure the main power is Me/2000/XP and Windows off. See "Turning On the Pow- Server 2003, a printer driver in- er", General Settings Guide.
Page 372: Setting Paper On The Bypass Tray
Getting Started Setting Paper on the Bypass Tray This section gives instructions for set- Limitation ting paper on the bypass tray. Use the ❒ The following functions are disa- bypass tray to print onto OHP trans- bled when printing from the by- parencies, labels, thick paper, and en- pass tray: velopes that cannot be loaded in the...
Page 373 Setting Paper on the Bypass Tray B B B B D D D D Adjust the paper guides to the pa- Select the paper size. per size. Note Important ❒ You can set paper size using the ❒ If the paper guides are not flush printer driver.
Page 374: Setting Custom Size Paper
Getting Started A A A A C Press the [Tray Paper Settings] tab. Press the { { { { User Tools/Counter} } } } key on the control panel. B B B B Press [System Settings]. C C C C Press the [Tray Paper Settings] tab.
Page 375: Setting Thick Paper Or Ohp Transparencies
Setting Paper on the Bypass Tray A A A A Press the { { { { User Tools/Counter} } } } key Setting thick paper or OHP on the control panel. transparencies B B B B Press [System Settings]. C C C C Note Press the [Tray Paper Settings] tab.
Page 376 Getting Started...
Page 377: Preparing The Machine
2. Preparing the Machine Quick Install Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 us- ers can easily install this software using the CD-ROM provided. Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set.
Page 378 Preparing the Machine H H H H Click [Finish] A message about restarting the computer may appear. Restart the computer to complete installation. I I I I Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM.
Page 379: Confirming The Connection Method
Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
Page 380 Preparing the Machine ❖ ❖ ❖ ❖ Windows 2000 Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port IEEE 1394 (IP over 1394) None ❖ ❖ ❖ ❖ Windows XP Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP...
Page 381 Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. ZZZ003S Reference See the explanation of how to install the printer driver for each type of net- work printer.
Page 382: Local Connection
Preparing the Machine Local Connection Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 95: • Parallel connections • Windows 98: • Parallel and Bluetooth connections •...
Page 383: Using The Smartdevicemonitor For Client Port
Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission.
Page 384: Installing The Pcl Or Rpcs Printer Driver (Tcp/Ip)
Preparing the Machine Installing the PCL or RPCS Printer Driver (TCP/IP) Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. Log on as an Administrators or Power Users group member.
Page 385 Using the SmartDeviceMonitor for Client Port L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
Page 386: Installing The Pcl Or Rpcs Printer Driver (Netbeui)
Preparing the Machine Installing the PCL or RPCS Printer Driver (NetBEUI) Important ❒ To install this printer driver under Windows 2000, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Ad- ministrators or Power Users group member.
Page 387 Using the SmartDeviceMonitor for Client Port L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the NetBEUI address.
Page 388: Installing The Pcl Or Rpcs Printer Driver (Ipp)
Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. For this, log on as an Administrators or Power Users group member.
Page 389 Using the SmartDeviceMonitor for Client Port L L L L In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explor- er 5.01, or a higher version must be installed).
Page 390: Changing The Port Settings For Smartdevicemonitor For Client
Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Note ❒ There are no settings for NetBEUI protocol. Windows 95/98: A A A A Open [Printers] window from [Start] menu.
Page 391 Using the SmartDeviceMonitor for Client Port Windows XP, Windows Server 2003: A A A A Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. B B B B Click the icon of the machine you want to use. On the [File] menu, click [Properties].
Page 392: Using The Standard Tcp/Ip Port
Preparing the Machine Using the Standard TCP/IP Port Installing the PCL or RPCS Printer Driver Important ❒ To install printer driver under Windows 2000/XP Professional, and Win- dows Server 2003, you must have an account that has Manage Printers per- mission.
Page 393 Using the Standard TCP/IP Port L L L L Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model".
Page 394: Using The Lpr Port
Preparing the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 395 Using the LPR Port L L L L Enter “lp” in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. M M M M Check that the port of the selected printer is displayed in [Port:]. N N N N Configure the default printer as necessary.
Page 396: Using As The Windows Network Printer
Preparing the Machine Using as the Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
Page 397 Using as the Windows Network Printer G G G G Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. H H H H Double-click the printer name to display the printer settings.
Page 398: Using As The Netware Print Server/Remote Printer
Preparing the Machine Using as the NetWare Print Server/Remote Printer This explains how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 399 Using as the NetWare Print Server/Remote Printer H H H H Click [Port:], and then click [Add]. I I I I Click [Network Printer], and then click [OK]. J J J J Double-click the name of the NetWare file server on the network tree. The created queue is displayed.
Page 400: Form Feed
Preparing the Machine Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...
Page 401: Installing The Printer Driver Using Usb
Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed from the CD-ROM provided with this machine.
Page 402 Preparing the Machine J J J J Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window. K K K K Click [Next>].
Page 403: Windows 2000 - Usb
Installing the Printer Driver Using USB Windows 2000 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Page 404: Windows Xp, Windows Server 2003 - Usb
Preparing the Machine J J J J Click [Next]. K K K K Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window.
Page 405: Troubleshooting Usb
Installing the Printer Driver Using USB F F F F Select the [Include this location in the search] check box under [Search for the best driver in these location], and then click [Browse] to select the printer driver lo- cation. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 406: Printing With Parallel Connection
Preparing the Machine Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 407 Printing with Parallel Connection K K K K Click [Finish]. The printer driver installation starts. L L L L Click [Finish] in the installation completion dialog box. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.
Page 408 Preparing the Machine Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the CD-ROM provided with this ma- chine. Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
Page 409: Installing The Printer Driver Using Ieee 1394 (Scsi Print)
Installing the Printer Driver Using IEEE 1394 (SCSI print) E E E E Insert the CD-ROM into the CD-ROM drive. Note ❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left { { { { SHIFT} } } } key when inserting the CD- ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.
Page 410 Preparing the Machine Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to "active" from the control panel. For details, see Net- work Guide. ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Note ❒...
Page 411 Installing the Printer Driver Using IEEE 1394 (SCSI print) E E E E Specify the location where the source files of the printer driver is stored, and then click [Next]. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 412: Supported Profiles
Preparing the Machine Printing with Bluetooth Connection Supported Profiles ❖ ❖ ❖ ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
Page 413 Printing with Bluetooth Connection A A A A Start 3Com Bluetooth Connection Manager. B B B B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C C C C On the [Tool] menu, click [COM port]. D D D D Check that the message "Bluetooth Serial Client (COMx) "...
Page 414 Preparing the Machine Configuring Security Mode Settings A A A A Start 3Com Bluetooth Connection Manager. B B B B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C C C C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 415: If A Message Appears During Installation
If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95/98/Me, Windows 2000 and Windows NT 4.0: A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 416: Making Option Settings For The Printer
Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.60 “If Bidirec- tional Communication is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.
Page 417 Making Option Settings for the Printer ❖ ❖ ❖ ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.
Page 418: If Bidirectional Communication Is Disabled
Preparing the Machine If Bidirectional Communication is Disabled Set up option settings when bidirectional communications are disabled. Limitation ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.
Page 419: Installing Font Manager 2000
Installing Font Manager 2000 Installing Font Manager 2000 Limitation ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission.
Page 420: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Lan- guage)\DISK1\”...
Page 421: Setting Up The Printer Driver
3. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
Page 422: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver C C C C Make the necessary settings, and then click [OK]. D D D D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application.
Page 423 PCL - Accessing the Printer Properties Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 424: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Admin- istrators and Power Users groups have Manage Printers permission by default.
Page 425 PCL - Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.
Page 426: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 427 PCL - Accessing the Printer Properties D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.
Page 428: Rpcs - Accessing The Printer Properties
Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. "Multi-tab" is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
Page 429 RPCS - Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.
Page 430: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 431 RPCS - Accessing the Printer Properties Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 432: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 433 RPCS - Accessing the Printer Properties Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, click [Printers and Faxes].
Page 434: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 435 RPCS - Accessing the Printer Properties Making printer default settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 436 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.
Page 437: Other Print Operations
4. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the Printing Method machine for printing, without having to open a PDF application. ❖ ❖ ❖ ❖ Using DeskTopBinder Lite Limitation PDF files registered with Desk- ❒...
Page 438: Using Locked & Sample Print Job List
Other Print Operations Using Locked & Sample Print Job List A list of files stored in the machine can be viewed on the display panel. A A A A Press the { { { { Printer} } } } key. AEU036S The Printer screen appears.
Page 439 Using Locked & Sample Print Job List A list of files stored in the machine appears. AEV046S [U U U U Prev.] / [T T T T Next] [Complete List] Displays all files stored in the ma- If the list of files does not fit on the chine.
Page 440: Sample Print
Other Print Operations Sample Print Use this function to print only the first Printing a Sample Print File set of a multiple-set print job. After you have checked the result, remain- The following procedure describes ing sets can be printed or canceled us- how to print a sample print file with ing the machine's control panel.
Page 441 Sample Print C C C C F F F F On the machine's control panel, Select the file you want to print press the { { { { Printer} } } } key to display by pressing it. the Printer screen. Note ❒...
Page 442: Deleting A Sample Print File
Other Print Operations Deleting a Sample Print File Checking the Error Log If you are not satisfied with the sam- If a file could not be stored, you can ple printout, you can delete the sam- check the error log on the control panel. ple print file, revise it and print it Limitation again until the settings are suitable.
Page 443 Sample Print D D D D Press [Details]. An error log list appears. Note ❒ Press [U U U U Prev.] or [T T T T Next] to scroll through the error files. ❒ Press [Exit] after checking the log. ❒...
Page 444: Locked Print
Other Print Operations Locked Print Use this function to maintain privacy Printing a Locked Print File when printing confidential docu- ments on the machine over a shared The following procedure describes network. Usually, it is possible to how to print a locked print file with print data using the display panel the PCL 6 / 5c and the RPCS printer once it is stored in this machine.
Page 445: Deleting Locked Print Files
Locked Print E E E E I I I I Press [Locked Print Job List]. Press [Yes]. A list of the locked print files The locked file is printed. stored in the machine appears. Note ❒ Press [No] to cancel printing. ❒...
Page 446: Checking The Error Log
Other Print Operations F F F F A A A A Press the { { { { Printer} } } } key to display Enter the password using the number keys, and then press [OK]. the Printer screen. B B B B The delete confirmation screen ap- Press [Error Log].
Page 447: Collate
Collate Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
Page 448 Other Print Operations Note ❒ You can set Collate in the RPCS printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings.
Page 449: Printing With The Finisher
Printing with the Finisher Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.92 “Staple”.
Page 450: Staple
Other Print Operations Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: AEU037S...
Page 451 Printing with the Finisher AEU038S Reference • For paper sizes and maximum numbers of sheets available for stapling, see “Specifications”, General Settings Guide. • For printing methods, see the printer driver Help. • The staple position will vary when using the PostScript 3 printer driver. For more information, see the PostScript 3 printer driver Help.
Page 452 Other Print Operations Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
Page 453 Printing with the Finisher ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.
Page 454: Punch
Other Print Operations Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: AEV031S Note ❒...
Page 455 Printing with the Finisher Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.
Page 456: Spool Printing
Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
Page 457: Covers
Covers Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
Page 458 Other Print Operations ❖ ❖ ❖ ❖ Cover Sheet Prints the first page of the document on the sheet for the cover page. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is se- lected.
Page 459 Covers ❖ ❖ ❖ ❖ Front and Back Covers Prints the first and last page of the document as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 460 Other Print Operations • Front cover printed on one side, back cover page face inside, and the number of pages is even AEV038S • Front cover printed on one side, back cover page face inside, and the number of pages is odd AEV039S •...
Page 461: Slip Sheet
Slip Sheet Slip Sheet ❖ ❖ ❖ ❖ Inserting a slip sheet between each page AEU023S ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies AEU024S Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets.
Page 462: User Defined Pages
Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 6/5c printer driver only. ❒...
Page 463: Form Feed
Form Feed Form Feed This section gives instructions for op- Print Using a Selected Tray erating the machine when there is no tray for the selected paper size or A A A A type, or when paper loaded in the Select the tray for form feed from machine has run out.
Page 464: Canceling Form Feed
Other Print Operations Important Canceling Form Feed ❒ If the machine is shared by mul- tiple computers, be careful not A A A A Press [Reset]. to accidentally cancel someone else's print job. Delete the stored print job, and then cancel form feed. ❒...
Page 465: Canceling A Print Job
Canceling a Print Job Canceling a Print Job F F F F Press [Reset Current Job] or [Reset Windows - Canceling a Print Job All Jobs]. A A A A Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing.
Page 466 Other Print Operations Note ❒ You cannot stop printing data that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.
Page 467: Printer Features
5. Printer Features Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • List / Test Print • Maintenance •...
Page 468 Printer Features Menu Default System Print Error Report See p.115 “System”. Auto Continue Memory Overflow Job Separation Memory Usage Duplex Copies Blank Page Print B&W Page Detect Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Default Printer Language Host Interface I/O Buffer...
Page 469 Printer Features Menu Menu Default PDF Menu Change PDF Password (optional) PDF Group Password See p.121 “PDF Menu”. Resolution Colour Setting Colour Profile Appears when the PostScript 3 unit (optional) is installed. Appears when a finisher (optional) is installed.
Page 470: Adjusting Printer Features
Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
Page 471: Printer Features Parameters
Printer Features Parameters Printer Features Parameters ❖ ❖ ❖ ❖ PS Config. / Font Page List / Test Print You can print the current configu- ration and installed PostScript font ❖ ❖ ❖ ❖ Config. Sheet and Error Log list. You can print the configuration Note page and error log.
Page 472: Firmware Version
Printer Features ❖ ❖ ❖ ❖ Paper Input Interpreting the configuration page Displays settings made under the Paper Input menu. ❖ ❖ ❖ ❖ System Reference ❖ ❖ ❖ ❖ Maintenance • Unit Number Displays settings made under the Displays the serial number as- Maintenance menu.
Page 473: Maintenance
Printer Features Parameters Maintenance System ❖ ❖ ❖ ❖ Menu Protect ❖ ❖ ❖ ❖ Print Error Report This procedure lets you protect menu Select this to have an error report settings from accidental change. It printed when a printer or memory makes it impossible to change menu error occurs.
Page 474 Printer Features ❖ ❖ ❖ ❖ Memory Usage ❖ ❖ ❖ ❖ Blank Page Print You can select the amount of mem- You can select whether or not to ory used in Font Priority or Frame print blank pages. Priority, according to paper size or •...
Page 475 Printer Features Parameters ❖ ❖ ❖ ❖ Sub Paper Size ❖ ❖ ❖ ❖ Letterhead Setting You can enable the Auto Substitute You can rotate original images Paper Size (A4↔LT) feature. when printing. When printing, original images are • Auto always rotated by 180 degrees.
Page 476: Host Interface
Printer Features ❖ ❖ ❖ ❖ Default Printer Language Host Interface You can set the default printer lan- guage if the machine cannot find the printer language automatically. ❖ ❖ ❖ ❖ I/O Buffer • PCL You can set the size of the I/O Buffer.
Page 477: Pcl Menu
Printer Features Parameters ❖ ❖ ❖ ❖ Point Size PCL Menu You can set the point size you want to use for the selected font. ❖ ❖ ❖ ❖ Orientation • 4.00 to 999.75 by 0.25 You can set the page orientation. Note •...
Page 478: Ps Menu
Printer Features ❖ ❖ ❖ ❖ Extend A4 Width PS Menu You can extend the printing area width (when printing on A4 sheet This menu appears only when the op- with PCL). tional PostScript 3 unit is installed. • Off ❖...
Page 479: Pdf Menu
Printer Features Parameters ❖ ❖ ❖ ❖ Colour Setting PDF Menu You can make an RGB setting. • None This menu appears only when the op- • Fine tional PostScript 3 Unit is installed. • Super Fine ❖ ❖ ❖ ❖ Change PDF Password Note Set the password for the PDF file ❒...
Page 480 Printer Features ❖ ❖ ❖ ❖ Resolution You can set the print resolution in dots per inch. • 600 dpi (Fast) • 600 dpi (Standard) • 1200 dpi Note ❒ Default: 600 dpi (Fast) ❖ ❖ ❖ ❖ Colour Setting You can make an RGB setting.
Page 481: Using The Document Server
6. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 482 Using the Document Server...
Page 483: The Functions And Settings Of The Machine
7. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.
Page 484: List Of The Setting Items
The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine: R : Read W : Write  : None Note ❒ Depending on the security settings, certain items may not be displayed. Menu Before login After login as...
Page 485 List of the Setting Items Menu Before login After login as Admin. Configuration Device Settings System Paper Timer Settings E-mail  File Transfer  Program/Change Ad- ministrator  User Authentication Management  Administrator Authen- tication Management Printer  General  Administrator Tools ...
Page 486: Telnet
The Functions and Settings of the Machine telnet The following telnet can be used with the machine: access, appletalk, autonet, btconfig, dhcp, diprint, dns, domainname, help, host- name, ifconfig, info, ipp, netware, passwd, prnlog, rendezvous, route, set, show, slp, smb, snmp, spoolsw, sprint, status, syslog, web, wiconfig, wins UNIX The following UNIX commands can be used with the machine: Device Option...
Page 487: Settings That Can Be Used With Postscript 3
List of the Setting Items Device Option Value Function Summary. staple off, lefttop, righttop, Specifies the staple position. lefttopslantport, lefttopslantland, lefttopvertport, lefttopvertland, left2port, left2land, right2port, right2land, righttopvertport, righttopvertland, righttopslantport, righttopslantland, righttophorizport, righttophorizland, top2port, top2land, lefttophorizport, lefttophorizland, booklet tray tray1, tray2, tray3, tray4, lct, Specifies the input tray.
Page 488 The Functions and Settings of the Machine...
Page 489: Appendix
8. Appendix Software and Utilities Included on the CD-ROM Three CD-ROMs come with this printer: "Printer Drivers and Utilities", "Operat- ing Instructions", and "Scanner Driver and Document Management Utility". The following are included on the three separate CD-ROMs. ❖ ❖ ❖ ❖ Font Manager 2000 For installing new screen fonts, or organizing and managing fonts already in the system.
Page 490: Printer Drivers For This Printer
Appendix Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROM. A A A A Insert the CD-ROM into the CD-ROM drive. The installer starts. B B B B Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM.
Page 491 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5c and PCL 6) are included on the CD- ROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language.
Page 492: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this applica- tion ❖ ❖ ❖ ❖ File path SmartDeviceMonitor for Admin is stored in the following folder on the CD- ROM.
Page 493: Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions. We recommend that users install this application. • Printing in a peer-to-peer network, using TCP/IP, NetBEUI, and IPP from Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. •...
Page 494 Appendix ❖ ❖ ❖ ❖ Available functions SmartDeviceMonitor for Client has the following functions. • Peer-to-peer print function • Prints directly on the network printer without sending any data to a print server. • Prints on a substitute printer when there are too many jobs waiting on the specified printer, or when an error disables printing (Recovery Printing).
Page 495: Troubleshooting
Troubleshooting Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see "Turning On the Power", General Set- tings Guide.
Page 496 Appendix Messages/Second messages Causes Solutions Data storage error. Sample print, locked print, or Contact your sales or service accessing the document server representative. was attempted without the hard disk installed, or the hard disk is damaged. Driver Setting Error (Memory) There is an error in the down- Reset the parameter for down- loaded font(s).
Page 497 Troubleshooting Messages/Second messages Causes Solutions Exceeded max. stored files in The maximum number of Delete some stored files or re- sample print and locked stored files has been exceeded duce file sizes. print. during Sample Print or Locked Print. Exceeded max. stored pages The maximum number of Reduce the number of pages in sample print and locked...
Page 498 Appendix Messages/Second messages Causes Solutions Print overrun. The image data has been Increase memory capacity. thinned out due to image com- When installing a memory pression. module in the machine, con- tact your sales or service rep- resentative. Punch has been cancelled. Punch has been canceled.
Page 499: Checking The Error Log
Troubleshooting Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Limitation ❒ The latest 30 error files are stored in the error log. If a new error file is added when there are 30 error files already stored, the oldest file is deleted.
Page 500: The Machine Does Not Print
Appendix The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. f Online] on the display panel. Is the machine online? If not, press [f Does the printer function If so, check the error message on the display panel and take re-...
Page 501 Troubleshooting Possible Cause Solutions When using wireless LAN, is Check access point settings when in infrastructure mode. Depending the access point correctly set? on the access point, client access may be limited by MAC address. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.
Page 502 Appendix Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.
Page 503: Other Printing Problems
Troubleshooting Other Printing Problems Problem Causes and Solutions The print on the en- If the [Toner Saving] check box is selected in the printer driver settings, the tire page is faded. entire page will be faded when printed. For the RPCS printer driver, [Toner Saving] is located on the [Print Quality] tab.
Page 504 Appendix Problem Causes and Solutions When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me/ of the printer driver. 2000/XP, Win- If a different paper size and orientation are set, select the same size and ori- dows Server 2003, entation.
Page 505 Troubleshooting Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
Page 506 Appendix Problem Causes and Solutions It takes a long The data is so large or complex that it takes time to process. If the Data In time to complete a indicator is blinking, data is being processed. Simply wait until printing print job.
Page 507 Troubleshooting Problem Causes and Solutions No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps.
Page 508: System Settings (Parallel Connection)
Appendix System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Parallel Timing ❖ ❖ ❖ ❖ Bidirectional Communication Specifies the timing for the parallel Specifies, for instance, how a print- interface. Normally, you do not er connected to the parallel inter- need to change this setting.
Page 509: Precautions When Using Windows Server 2003
Precautions when using Windows Server 2003 Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.
Page 510: Specifications
Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 1800 × 600 dpi equivalent Resolution 1200 × 1200 dpi (PCL6, RPCS and PostScript3 only) 600 × 600 dpi 300 × 300 dpi (PCL5c B&W only) Printing speed Type 1: •...
Page 511 Specifications Component Specifications Hard disk Storage capacity : 80 GB Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX / 10BASE-T shielded twisted-pair (STP, Category/Type5) cable.
Page 512: Options
Appendix Options Limitation ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 1394 interface board, the IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be in- stalled concurrently.
Page 513 Specifications IEEE 1284 Interface Board Type A ❖ ❖ ❖ ❖ Transmission spec.: IEEE 1284 ❖ ❖ ❖ ❖ Required cableed: Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802.11b Interface Unit Type H ❖ ❖ ❖ ❖ Transmission spec.: Based on IEEE 802.11b (wireless LAN) ❖...
Page 514 INDEX Bluetooth Interface Unit Type 3245 , 155 Hard disk , 153 Bypass tray , 14 Host Interface , 118 Canceling a job IEEE 1284 Interface Board Type A , 155 Windows , 107 IEEE 1394 Interface Board Type B , 154 Clear/Stop key , 6 IEEE 802.11b Interface Unit Type H , 155 Collate , 89...
Page 515 PageMaker , 62 Thick Paper printing, bypass tray , 17 PCL menu , 119 Troubleshooting , 137 PDF Direct Print , 79 error messages , 137 PostScript 3 Unit Type 3245 , 155 machine does not print , 142 Precautions when using the Terminal Server mode other printing problems , 145 Windows Server 2003 , 151...
Page 516 MEMO...
Page 517 MEMO...
Page 518 MEMO B180-7510...
Page 519 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
Page 520 Printed in The Netherlands GB GB B180-7510 B1807510...
Page 521 FAX Option Type 3245 Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide”...
Page 522 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 523 NOTICE NOTICE TO USERS (NEW ZEALAND) The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Page 524 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 525 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 526 TABLE OF CONTENTS NOTICE ........................i Manuals for This Machine ..................ii How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the display panel and using keys ..............6 User Authentication....................8 User Code Authentication (using the Control Panel)..........8 User Code Authentication (Using a Printer Driver)..........8 Login (Using the Control Panel) ................8 Log Off (Using the Control Panel) ................9...
Page 527 Specifying a Destination ..................33 Entering a Fax Number .................... 33 Pause ........................33 Tone ........................34 Entering an E-mail Address ..................34 Entering an IP-Fax Destination ................35 Registering Entered Destinations to the Address Book ........... 37 Using Destination Lists..................... 38 Searching for a Destination ................
Page 528 5. Troubleshooting Adjusting the Volume ..................79 When the { { { { Facsimile} } } } Key Is Lit in Red..............81 When Toner Runs Out ..................82 Error Messages and Their Meanings ..............83 Solving Problems....................89 When Things Don't Go as Expected ..............92 INDEX......................
Page 529 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 531: Getting Started
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. AAG018S { { { { User Tools/Counter} } } } key Confidential file indicator User Tools: Lights when a message is received into memory with Confidential Reception or...
Page 532 Getting Started Display Panel Function status indicators This guides you through tasks and dis- • When lit green, the corresponding func- plays the machine status. Messages ap- tion is active. pear here. p.5 “Reading the Display” • When lit red, the corresponding func- tion is interrupted.
Page 533: Reading The Display
Control Panel { { { { Clear/Stop} } } } key { { { { Start} } } } key Clear: Press to start faxing, or printing reports, or lists. Cancels entered numbers or characters. Stop: Interrupts the current operation (trans- mission, scanning, copying, or printing).
Page 534: Reading The Display Panel And Using Keys
Getting Started Reading the display panel and using keys Display contents will differ depending on installed optional units. ❖ ❖ ❖ ❖ Initial Display ADJ006S Allows you to select scanning Press this button to enter or add conditions and sizes. fax number, e-mail address, or IP- Fax number.
Page 535 Control Panel Displays messages and the ma- Displays various sending func- chine status. ti on s . S ee p . 16 “Tr a n s m is s i o n Modes”, p.61, Facsimile Reference Displays the entered number of a <Advanced Features>...
Page 536: User Authentication
Getting Started User Code Authentication (Using a User Authentication Printer Driver) When user authentication (User Code When user authentication is set, spec- Authentication, Basic Authentication, ify the user code in the printer prop- Windows Authentication, or LDAP erties of a printer driver. For details, Authentication) is set, the authentica- see the printer driver Help.
Page 537: Log Off (Using The Control Panel)
Control Panel Note Log Off (Using the Control Panel) ❒ For user code authentication, Follow the procedure below to log off enter a user code in [User Name], when Basic Authentication, Windows and then click [OK]. Authentication, or LDAP Authentica- ❒...
Page 538 Getting Started...
Page 539: Faxing
2. Faxing Placing Originals ❖ ❖ ❖ ❖ How to place A5 and B5 JIS size Some types of originals are unsuita- ble for the Auto Document Feeder originals (ADF), so they must be placed on the exposure glass or the ADF as shown in the illustrations.
Page 540 Faxing ❒ If an original jam, press the Note { { { { Clear/Stop} } } } key, and then carefully ❒ When you scan originals using the remove the original. Auto Document Feeder (ADF), set ❒ Make sure that all ink, correcting originals in a stack.
Page 541: Setting A Scan Area
Placing Originals ❖ ❖ ❖ ❖ Area Reference Enter the area to be scanned. Only For how to place two-sided doc- the area in the specified size is u m e n t s , see p.62 “Two-Sided scanned regardless of the actual T ra n sm i s s io n ( D o ub l e - S i d e d size of a placed document.
Page 542 Faxing B B B B C Press [OK]. Press [Scan Area]. The selected size is shown C C C C Select the scan area. above the highlighted [Scan Ar- ea]. Specifying standard sizes Specifying programmed sizes A Press [Regular]. A Press [Area 1] or [Area 2]. B Press the size of the originals B Press [OK].
Page 543 Placing Originals B Press [OK]. Specifying Mixed Original Sizes A Press [Mixed Original Sizes]. “Auto Detect” is shown above [Scan Area]. D D D D B Press [OK]. Specify a destination and press the { { { { Start} } } } key. “Mixed Origin al Sizes”...
Page 544: Transmission Modes
Faxing Transmission Modes There are two types of transmission: Switching between Memory • Memory Transmission Transmission and Immediate • Immediate Transmission Transmission ❖ ❖ ❖ ❖ Memory Transmission Transmission starts automatically Check the display to see which mode after the original has been stored in is currently active.
Page 545: Memory Transmission
Memory Transmission Memory Transmission ❒ The number of pages you can store Memory transmission mode has standard fax, Internet Fax and IP-Fax. in memory depends on the origi- nal images and the scan settings. Important You can store up to 320 standard ❒...
Page 546 Faxing A A A A Note Make sure that Memory TX is se- ❒ If you make a mistake, press the lected. { { { { Clear/Stop} } } } key, and then enter the correct number. Reference p.33 “Entering a Fax Number” p.34 “Entering an E-mail Ad- dress”...
Page 547 Memory Transmission F F F F Specify a destination. - Sending originals using the exposure glass Make sure that Memory TX is se- lected. Place the first page of your original face down on the exposure glass. Dial a destination. Make the scan settings you re- Note quire.
Page 548 Faxing - Checking the transmission - Broadcasting Sequence settings If you dial several destinations for the same message (broadcasting), the You can check the transmission set- messages are sent in the order in tings (e.g. destination and transmis- which they were dialed. If the fax sion mode) on the display.
Page 549: Canceling A Memory Transmission
Canceling a Memory Transmission Canceling a Memory Transmission You can also cancel the mode using While the Original Is Being the same procedure in the following cases: Scanned • Fax Destination, Internet Fax Des- tination, and IP-Fax Destination Use this procedure to cancel a trans- mission after pressing the { { { { Start} } } } key.
Page 550: Before The Transmission Is Started
Faxing A A A A Press the { { { { Clear/Stop} } } } key. Note ❒ To cancel another file, repeat steps ❒ To cancel stopping transmis- sion, press [Save]. D D D D Press [Exit]. Note ❒ You can also cancel a Memory T r a n s m i s s i o n b y p r e s s i n g [Change / Stop TX File].
Page 551 Canceling a Memory Transmission B B B B Select the file you want to cancel. Note ❒ If the desired file is not shown, press [U U U U Prev.] or [T T T T Next] to find ❒ There are cases when a destina- tion may not be selected as the destination appears as “*”, de- pending on the security set-...
Page 552: Immediate Transmission
Faxing Immediate Transmission B B B B Limitation Place the original. ❒ Internet Fax is executed in only Note Memory Transmission that starts ❒ The original can be placed when- transmission automatically after ever, before the { { { { Start} } } } key is storing documents in memory.
Page 553 Immediate Transmission Reference p.33 “Entering a Fax Number” - Sending originals using the exposure glass p.35 “Entering an IP-Fax Desti- nation” Make sure that Immed. TX is se- p.33 “Specifying a Destination” lected. p.47 “Chain Dial”, Facsimile Ref- Place the first page face down on erence <Advanced Features>...
Page 554: Canceling An Immediate Transmission
Faxing Canceling an Immediate Transmission Before You Have Pressed the { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. ZLBS050N Note ❒ When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original.
Page 555: Confirming Transmission
Confirming Transmission Confirming Transmission You can confirm transmission on the Immediate Transmission display, by report, or by e-mail. You can confirm the result with an Immediate TX Result Report. Confirming on Display Select to print this report in User Pa- Use the TX File Status.
Page 556: Scan Settings
Faxing Scan Settings ❖ ❖ ❖ ❖ Detail (8 x 7.7 lines/mm, 200 x 200dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Page 557: Original Type
Scan Settings ❒ When using Internet Fax transmis- Original Type sion, documents are sent at “De- tail” resolution, even if you have If your original contains photo- specified “Fine”. To send a docu- graphs, illustrations, or diagrams ment at “Super Fine” or “Fine”, with complex shading patterns or configure the Full Mode when reg- grays, select the appropriate original...
Page 558: Image Density (Contrast)
Faxing A A A A ❖ ❖ ❖ ❖ Combined Auto and Manual Image Press [Original Type]. Density You can only adjust image density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven image density levels.
Page 559: Mixing Scan Settings For A Multiple
Scan Settings Manual Image Density Mixing Scan Settings for a Multiple Page Original A Make sure that [Auto Image Den- sity] is not selected. If it has When sending an original of several been selected, press [Auto Image pages, you can select a different im- Density] to turn it off.
Page 560: When Placing Originals In The Optional Auto Document Feeder
Faxing Note ❒ Adjust the settings for each page before you press the { { { { Start} } } } key. When placing originals in the optional Auto Document Feeder Note ❒ Depending on what time the scan settings are adjusted, the settings may not be reflected in the result- ing operation.
Page 561: Specifying A Destination
Specifying a Destination Specifying a Destination A A A A You can specify the destination using Enter the fax number using the one of four methods. number keys. ❖ ❖ ❖ ❖ Fax number p.33 “Entering a Fax Number” ❖ ❖ ❖ ❖ E-mail address p.34 “Entering an E-mail Address”...
Page 562: Tone
Faxing Note Using the { { { { Tone} } } } key with On Hook ❒ If you press the { { { { Pause/Redial} } } } key Dial at the first digit, a redial occurs. See A A A A p.47 “Redial”, Facsimile Reference Press the { { { { On Hook Dial} } } } key.
Page 563: Entering An Ip-Fax Destination
Specifying a Destination A A A A Reference Press to switch the destina- tion to e-mail address. “Entering Text”, General Set- tings Guide The destination is specified. B B B B Press [Manual Input]. Note ❒ Press [ProgDest] in this order to store the entered e-mail address in the address book.
Page 564 Faxing B B B B Note Press [Manual Input]. ❒ Press [ProgDest] in this order to store the entered IP-Fax destina- tion in the Address Book. See p.37 “Registering Entered Des- tinations to the Address Book”. - IP-Fax Destination Depending on the network to which Note this machine is connected or this ma- ❒...
Page 565: Registering Entered Destinations To The Address Book
Specifying a Destination Note Registering Entered ❒ When you enter a destination via a Destinations to the Address gateway (G3 fax connected to the public telephone line, etc.) into the Book Address Book or Destination List, you must specify its terminal tele- You can register a fax number, e-mail phone number.
Page 566: Using Destination Lists
Faxing B B B B Limitation Press [Names] and enter any neces- ❒ Group Dial can be used only for sary information. Memory Transmission; it cannot be used for Immediate Transmis- sion. The machine automatically changes to Memory Transmission when you use Group Dial. ❒...
Page 567 Specifying a Destination Note Note ❒ There are three types of title for ❒ If the desired Quick Dial key is not shown, press [U U U U ] and destination lists; “Title 1”, “Title [T T T T ] to look through the list. 2”, and “Title 3”.
Page 568 Faxing ❒ If a destination where a fax number, e-mail address, or IP-Fax number is not pro- grammed is included in the specified group, the “The specified group contains some invalid destination(s). Do you want to select only valid destination(s)?” mes- sage appears.
Page 569: Searching For A Destination
Searching for a Destination Searching for a Destination Use this procedure to search through Search by Destination Name the destination lists for a particular destination. Note ❖ ❖ ❖ ❖ Search by Destination Name ❒ This function distinguishes between p . 4 1 “Se arch b y D e st in at i o n small and capital letters.
Page 570: Search By Fax Number
Faxing D D D D Enter a destination name to search Search by Fax Number for, and then press [OK]. A A A A Press , the magnifier icon. Note ❒ If you enter a wrong destination B B B B name, press [←...
Page 571: Search By E-Mail Address
Searching for a Destination Note Search by E-mail Address ❒ If you enter a wrong number, press [← ← ← ← ] / [→ → → → ] and [Clear], and Limitation then enter the number again. ❒ You can search by e-mail address E E E E Confirm the entered fax numbers only.
Page 572: Search By Ip-Fax Destination
Faxing D D D D Note Enter an e-mail address to search ❒ If the desired destination does for, and then press [OK]. not appear, use [U U U U ] or [T T T T ] to scroll through the list. Search by IP-Fax Destination A A A A Press...
Page 573: Search By Ldap Server
Searching for a Destination D D D D Enter an IP-Fax destination to search Search by LDAP Server for, and then press [OK]. A A A A Press Note ❒ If you enter a wrong destina- B B B B tion, press [←...
Page 574 Faxing G G G G H H H H Enter a partial string for each search Press [Search Criteria] for each con- condition. dition, and then select the search criteria. Note ❒ Conditions (Name, E-mail Ad- Note ❒ The meanings of the search cri- dress, Fax Number, Company Name, and Department Name) teria are as follows:...
Page 575: Specifying A Registration Number
Searching for a Destination I I I I C C C C Press [OK]. Enter a registration number using the number keys. Note ❒ Although one user can program multiple e-mail addresses, only one address can be retrieved by the search. The address re- trieved by the search depends on the searching method sup- ported by the LDAP server.
Page 576: Reception
Faxing Reception There are two ways you can set up Preparation your machine to handle incoming You can only use this function af- calls: ter programming a Quick Opera- • Manual Reception (external tele- tion key as the reception mode phone required) switch with [Quick Operation Key 1], [Quick Operation Key 2], or [Quick Op-...
Page 577: Receiving A Fax In Manual Reception Mode
Reception Receiving a Fax in Manual Reception Mode A A A A When the machine rings, pick up the handset of the external tele- phone. B B B B If you hear beeps, press the { { { { Start} } } } key or the { { { { Start Manual RX} } } } key.
Page 578 Faxing...
Page 579: Using Internet Fax Functions
3. Using Internet Fax Functions There are two types of Internet Fax function. • Internet Fax Functions (by E-Mail). See p.51 “Internet Fax Functions (by E- Mail)”. • IP-Fax Function. See p.67 “IP-Fax Function”. Internet Fax Functions (by E-Mail) This machine converts scanned document images to e-mail format and transmits the data over the Internet.
Page 580: Internet Fax Precautions
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.199 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Page 581: Functions Not Supported By E-Mail Reception
Internet Fax Functions (by E-Mail) Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code reception • Authorized Reception •...
Page 582 Using Internet Fax Functions ❖ ❖ ❖ ❖ Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver's recep- tion capability, the sender checks the sent final recipient address is pro- grammed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability.
Page 583: Sending Internet Fax Documents
Sending Internet Fax Documents Sending Internet Fax Documents ❖ ❖ ❖ ❖ Enter Text You can send Internet Fax documents only by Memory Transmission. If you Allows you to enter the text to be specify Immediate Transmission in transmitted. Internet Fax, the mode is switched to Note Memory Transmission when one e- ❒...
Page 584 Using Internet Fax Functions ❒ You can specify fax destination and Limitation Internet Fax destination simulta- ❒ When available memory is low, neously. you may not be able to send Inter- ❒ You cannot send e-mails to a desti- net Fax documents. nation as cc.
Page 585 Sending Internet Fax Documents C Press [Manual Input]. To enter the subject A Press [Change] for Enter Subject. D After entering the subject, press [OK]. There are two methods of enter- ing a subject: Selecting from programmed subjects, or enter- ing characters directly.
Page 586 Using Internet Fax Functions E Press [OK]. Reference p.60 “Confirming Reception” To set BCC transmission A Select [Yes] or [No] for BCC TX. To enter the text A Press [Change] for Enter Text. D D D D Press [OK]. B Select a text, and then press [OK].
Page 587 Sending Internet Fax Documents G G G G I I I I Select the scan settings you require. To send the same document to multiple destinations, press [Add]. Note ❒ When using Internet Fax trans- Note ❒ It is not necessary to press [Add] mission, documents are sent at “Detail”...
Page 588: Confirming Reception
Using Internet Fax Functions Note Note ❒ With a large volume of docu- ❒ “xxxx” is the document number ment, it may take some time be- that appears in the Journal. fore transmission starts. This is Reference due to the time the machine re- p.74 “Selecting transmission op- quires to convert the data in tions for a single transmission”,...
Page 589 Sending Internet Fax Documents ❒ Information regarding the last 250 messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a re- ception notice message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e- mail has been received by the Jour-...
Page 590: Canceling A Transmission Of An Internet Fax
Using Internet Fax Functions Canceling a Transmission of an Internet When fax, Internet Fax, and IP-Fax While the Original Is Being destinations are specified simultane- ously, as well as only a fax or IP-Fax Scanned In destination is specified, you can can- cel transmission using the same Use this procedure to cancel a trans- method.
Page 591: After The Original Has Been Scanned In
Canceling a Transmission of an Internet Fax C C C C Press [Stop Transmission]. After the Original Has Been Scanned In Note ❒ Depending on the paper size and time when you cancel the trans- mission, you cannot cancel trans- mission of an Internet Fax.
Page 592: Receiving Internet Fax
Using Internet Fax Functions Receiving Internet Fax You can receive e-mail documents by Auto E-mail Reception Internet Fax. There are two methods of receiving e- When this function is turned on, the mail: Auto E-mail Reception and machine periodically checks the e- Manual E-mail Reception.
Page 593 Receiving Internet Fax B B B B Check the message, and then press [Exit]. The standby display appears.
Page 594: Received Images
Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software. ADJ101S E-mail transmitted without speci- Subject fying a subject in “E-mail Options”.
Page 595: Ip-Fax Function
IP-Fax Function IP-Fax Function The IP-Fax function sends/receives documents between two facsimiles directly connected to a TCP/IP network. IP-Fax uses SIP and H.323 as the network protocol. Specify an IP address or host name instead of a fax number for sending. When using a gate keeper, specify its alias telephone number.
Page 596 Using Internet Fax Functions You can receive IP-Faxes in the same manner as standard faxes. See p.48 “Recep- tion” ADJ004S Note ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under “Setting IP-Fax.” See p.150 “IP-Fax Settings”, Facsimile Refer- ence <Advanced Features>...
Page 597: Notes On Using Ip-Fax
IP-Fax Function - Terminology ❖ ❖ ❖ ❖ H.323 A protocol that specifies the compression/decompression method of audio, images, and data files sent or received via one-to-one communication over a LAN or Internet. ❖ ❖ ❖ ❖ SIP A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with func- tions such as transfer and caller number display similar to telephone network compared to other protocols such as H.323.
Page 598: Sending By Ip-Fax
Using Internet Fax Functions Sending by IP-Fax ❒ When under Sender Settings E- IP-Fax function uses TCP/IP (LAN or Internet), and the same procedures as mail TX Results is set to “Yes” and the standard fax function. Functions IP-fax transmission is specified, a available in both standard and IP-Fax transmission result notification transmission can be used in generally...
Page 599 Sending by IP-Fax E E E E Press the { { { { Start} } } } key. Note ❒ When both the H.323 setting The machine starts to scan the orig- and SIP setting are set to ON inal and stores it in memory. When under [IP-Fax Setting of Fax Initial scanning ends, the Communicat- Settings], [Protocol] appears.
Page 600 Using Internet Fax Functions...
Page 601: Programming
4. Programming Initial Settings and Adjustments ❒ In program No. 1 you can regis- You can send information to the other party when transmitting or receiving ter a preference about whether a fax message. This information is or not the Fax Header is always shown on the display of the other ma- printed.
Page 602: Programming
Programming ❖ ❖ ❖ ❖ Own Fax Number (facsimile number E E E E Program the name and facsimile of sender) number. The sender's Own Fax Number is sent to the other party when send- Programming a Fax Header ing a fax using a G3 line. The re- ceived facsimile number is shown A Press [First Name] or [Second Name].
Page 603: Editing
Initial Settings and Adjustments B Press [Own Name]. Note ❒ The display differs depend- ing on the optional units in- stalled on your machine. C Enter your own facsimile's number us ing the number keys, and then press [OK]. C Enter an own name, and then press [OK].
Page 604 Programming B B B B G G G G Press [Facsimile Features]. Press [Backspace] or [Delete All], and then re-enter the name or number. C C C C Make sure the [Gen. Settings/ Adjust] H H H H screen is displayed. Press [OK].
Page 605: Deleting
Initial Settings and Adjustments E E E E Press [Fax Header], [Own Name], or Deleting [Own Fax Number] to delete. Note ❒ The following procedure explains how to delete Own Name, as an ex- ample of deleting. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 606: Programming Fax Destinations And Folder Destinations In The Address Book
Programming Programming Fax Destinations and Folder Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax numbers, and folder destinations using Address Book Management in the Administrator Tools menu under System Settings. You can also register programmed fax numbers, e-mail addresses, IP-Fax numbers, and folder destinations in a Group.
Page 607: Troubleshooting
5. Troubleshooting Adjusting the Volume A A A A You can change the volume of the fol- Press the { { { { User Tools/Counter} } } } key. lowing sounds that the machine makes. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial} } } } key is pressed.
Page 608 Troubleshooting E E E E Press [Lower] or [Louder] for each item, and then press [OK]. Note ❒ You can hear the actual volume by pressing [Check]. ❒ If you press [Cancel], the volume setting is canceled. The display returns to that of step F F F F Press the { { { { User Tools/Counter} } } } key.
Page 609: When The { { { { Facsimile} } } } Key Is Lit In Red
When the {Facsimile} Key Is Lit in Red When the { { { { Facsimile} } } } Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action.
Page 610: When Toner Runs Out
Troubleshooting When Toner Runs Out When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not...
Page 611: Error Messages And Their Meanings
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Use of this function is restricted. Ask the ad- You do not have the privileges ministrator.
Page 612 Troubleshooting Message Causes and solutions The Copy or Document Server function is in Cannot scan to send fax message use. To cancel the job in process, do the follow- as scanner is in use for other ing, and then try faxing again. function.
Page 613 Error Messages and Their Meanings Message Causes and solutions Cannot find the DNS server, SMTP server or Check whether there are any folder for transfer. network problems. • Check the DNS server's IP address is cor- [14-01] rectly programmed using the Web Image Monitor.
Page 614 Troubleshooting Message Causes and solutions E-mail transmission was refused by SMTP au- Check whether there are any thentication, POP before SMTP authentication network problems. or login authentication of the PC in which the [14-09] folder for transfer is specified. • Check the user name and password for SMTP authentication or POP before SMTP authentication are correctly programmed from File Transfer under System Settings.
Page 615 Error Messages and Their Meanings Message Causes and solutions Cannot log on to the POP3/IMAP4 server. Check whether there are any network problems. • Check the user name and password of the e-mail account are correctly programmed [15-02] from File Transfer under System Settings. See “File Transfer”, Network Guide.
Page 616 Troubleshooting Message Causes and solutions Cannot log on to the POP3/IMAP4 server. Check whether there are any network problems. • Check the user name and password of the e-mail account are correctly programmed [15-12] from File Transfer under System Settings. See “File Transfer”, Network Guide.
Page 617: Solving Problems
Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears Adjust scan density. p.30 “Image Density (Con- dirty when received at the trast)” other end. Images from the back page appear. Printed or sent image contains The ADF or exposure glass is “Maintaining Your Machine”,...
Page 618 Troubleshooting Problem Causes and solutions Reference Transmission is possible, The optional terminal adaptor though receiving is impossi- setting is incorrect. Check the ble. setting. Receiving is possible, though The optional terminal adaptor transmission is impossible. setting is incorrect. Check the setting.
Page 619 Solving Problems Problem Causes and solutions Reference Transmission failed due to If the e-mail size specified on p.148 “E-mail Settings”, Fac- “Exceeded max. E-mail size.” the machine is too large, the simile Reference <Advanced Fea- error. Internet Fax document cannot tures>...
Page 620: When Things Don't Go As Expected
Troubleshooting When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- If the original is being p.21 “Canceling a Memory sion. scanned, press [Stop Scanning] Transmission” or the { { { { Clear/Stop} } } } key. If the original is being sent or p.21 “Canceling a Memory if it is in standby, press...
Page 621 INDEX Adjusting The Volume , 79 Facsimile key , 81 At Dialing , 79 Fax Header , 73 At Printing , 79 Deleting , 77 At Reception , 79 Editing , 75 At Transmission , 79 Programming , 74 On Hook Mode , 79 Faxing , 11 Authorized Reception , 53 Function keys , 4...
Page 622 On Hook Dial , 52 Text , 29 On Hook Dial key , 4 Text / Photo , 29 On indicator , 4 Tone , 34 Operation switch , 4 Tone key , 4 Original Type , 28 , 29 Toner , 82 Own Fax Number , 74 Transmission by SUB Code , 52...
Page 624 Printed in Japan B712-8520 B7128520...
Page 625 FAX Option Type 3245 Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer Simplifying the Operation Facsimile Features Administrator Setting Solving Operation Problems Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide”...
Page 626 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 627 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 628 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 629 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Transmission Mode Sending at a Specific Time (Send Later) ............. 3 Sender Settings......................5 Priority Transmission ....................8 Confidential Transmission..................9 Polling Transmission................... 11 Polling Transmission Clear Report................13 Polling Reception....................
Page 630 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial......................... 47 (Example) 01133-1-555333................... 47 Redial ........................47 Advanced Features....................49 SUB Code ........................ 49 SID Code ....................... 50 SEP Code ........................ 50 PWD Code......................51 Transfer Request ..................... 52 With transfer requests set in the system settings ..........55 On Hook Dial ......................
Page 631 5. Reception Features Reception......................83 Immediate Reception ....................83 Memory Reception ....................83 Substitute Reception ....................85 Receiving messages unconditionally..............85 Receiving messages according to parameter-specified settings......86 Reception Functions ................... 87 Transfer Station......................87 Transfer Result Report ..................88 Transfer Result Report (transfer request by e-mail) ..........
Page 632 Setting LAN-Fax Driver Properties.................110 Setting Print Properties..................110 Making Settings for Option Configuration............111 Basic Transmission ....................112 Specifying options ....................114 Confirming Transmission Results by E-mail............116 LAN-Fax Result Report ..................118 Printing and Saving ....................118 Editing Address Book.....................118 Editing Fax Cover Sheets ..................121 Creating a cover sheet ..................121 Attaching a created cover sheet ................121 LAN-Fax Operation Messages................122...
Page 633 9. Administrator Setting Administrator Tools List ................... 155 Using Administrator Settings ................157 Programming, Changing, and Deleting Standard Messages ......... 157 Storing, Changing, and Deleting an Auto Document ..........158 Deleting an Auto Document.................159 Programming, Changing and Deleting a Scan Size ..........160 Deleting a scan size ....................161 Printing Journal ......................162 Counters.........................162...
Page 634 10.Solving Operation Problems When an Error Report is Printed ..............197 Turning Off the Main Power / When a Power Failure Occurs ......198 When an Error Occurs Using Internet Fax ............199 Error Mail Notification.....................199 Error Report (E-Mail)....................199 Server-Generated Error E-mail ................199 11.Appendix Connecting the Machine to a Telephone Line and Telephone ......
Page 635: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 637: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of ❒ You can specify a time within 24 your fax message until a specified lat- hours. er time. This allows you to take ad- ❒...
Page 638 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (24 hour format) using the number keys, and then press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒ Press [Economy Time] to specify the economy time.
Page 639: Sender Settings
Sender Settings Sender Settings This function tells receivers the fax Reference sender's identity. p.11 “Placing Originals”, Fac- If the sender's e-mail address is regis- simile Reference <Basic Features> tered in the destination list, the send- p.28 “Scan Settings”, Facsimile er can receive an Immediate TX Reference <Basic Features>...
Page 640 Transmission Mode E E E E Confirm the selected sender, and When an E-mail address is then press [OK]. Registered If the sender's e-mail address is registered you can specify whether or not to send the transmission re- sult by e-mail to the sender. If you enable this function, sent to the registered mail address.
Page 641 Sender Settings H H H H Press [OK]. The standby display appears. Note ❒ To check the settings, press [Transmission Mode]. I I I I Specify the destination, and then press the { { { { Start} } } } key. Note ❒...
Page 642: Priority Transmission
Transmission Mode Priority Transmission B B B B Documents you send with Memory Press [Transmission Mode]. Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately.
Page 643: Confidential Transmission
Confidential Transmission Confidential Transmission If you want to limit who views your Note message, use this function. The mes- ❒ We recommend you program the sage will be stored in memory at the Confidential ID in this machine be- other end and not printed until an ID forehand.
Page 644 Transmission Mode D D D D Note Depending on the Confidential ❒ If you make a mistake, press Transmission type, use one of the [Clear] or the { { { { Clear/Stop} } } } key following procedures: before pressing [OK], and then try again.
Page 645: Polling Transmission
Polling Transmission Polling Transmission ❖ ❖ ❖ ❖ ID Override Transmission Use Polling Transmission when you want to leave an original in the ma- You must enter an Override Poll- chine memory for others to pick up. ing ID unique to the transmission. The message will be sent when the This ID overrides the ID stored in other party calls you up.
Page 646 Transmission Mode D D D D ❒ Polling Transmission Clear Report Depending on the Polling Trans- allows you to verify Polling Trans- mission mode, use one of the fol- mission has taken place. See p.13 lowing procedures: “Polling Transmission Clear Re- port”.
Page 647: Polling Transmission Clear Report
Polling Transmission E E E E Press [Only Once] or [Save] to delete Polling Transmission Clear or save the file after transmission. Report Note ❒ To delete the original immedi- This report allows you to verify Poll- ately after transmission, select ing Transmission has taken place.
Page 648: Polling Reception
Transmission Mode Polling Reception ❖ ❖ ❖ ❖ ID Override Polling Reception Use this function to poll a message from another terminal. You can also You must enter an Override Poll- poll documents from many terminals ing ID unique to this transmission. with only one operation (use Groups This ID overrides the one stored in and Keystroke Programs to fully ex-...
Page 649 Polling Reception ❒ Polling Result Report allows you Note to verify Polling Reception has tak- ❒ To cancel Polling Reception, en place. See p.16 “Polling Result press [Cancel]. The display Report”. If E-mail TX Results is returns to that of step programmed in a Quick Operation key, you can select whether a re- ID Override Polling Reception...
Page 650: Polling Reserve Report
Transmission Mode ❒ You can display a sender name Polling Reserve Report with the User Parameters. See p.166 “User Parameters” (switch This report is printed after Polling Re- 04, bit 5). ception has been set up. Note ❒ You can turn this function on or off with the User Parameters.
Page 651: Checking And Canceling Transmission Files
2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.
Page 652: Displaying Confirmation Of Transmission
Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select a file to check. Note ❒ If multiple destinations were spec- ified, only the destination select- ed first appears.
Page 653: Canceling A Transmission
Canceling a Transmission Canceling a Transmission B B B B You can cancel transmission of a file Select a file whose transmission when the file is being sent, stored in you want to cancel. memory, or fails to transmit. All the scanned data is deleted from memo- You can cancel a file for Memory Transmission.
Page 654: Deleting A Destination
Checking and Canceling Transmission Files Deleting a Destination D D D D You can delete destinations. Press [Change] for the destination you want to delete. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled.
Page 655: Adding A Destination
Adding a Destination Adding a Destination D D D D Note Press [Add]. ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change / Stop TX File]. Note ❒ Press to switch the destina- tion between fax number, Inter- net Fax address and IP-Fax B B B B...
Page 656: Changing The Transmission Time
Checking and Canceling Transmission Files Changing the Transmission Time E E E E You can change the transmission time Press [Change TX Time]. specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time.
Page 657: Printing A File
Printing a File Printing a File If you want to check the contents of a Note file that is stored in memory and not ❒ If multiple destinations were spec- yet sent, use this procedure to print it ified, only the number of unsent out.
Page 658: Resending A File
Checking and Canceling Transmission Files Resending a File C C C C Machine memory stores messages Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these messages.
Page 659: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) C C C C Print this list if you want to find out Press the { { { { Start} } } } key. which files are stored in memory and what their file numbers are.
Page 660 Checking and Canceling Transmission Files...
Page 661: Communication Information
3. Communication Information Printing the Journal ❒ The sender name column of the The Journal contains information about the last 50 communications Journal is useful when you need to (maximum) made by your machine. It program a special sender. See is printed automatically after every 50 p.171 “Special Senders to Treat communications (receptions &...
Page 662 Communication Information C C C C Note Select a printing mode. ❒ Press [Cancel] if the user is not registered. The display returns to that of step C Press [OK] after checking the user name shown on the dis- play. Note ❒...
Page 663: Journal
Printing the Journal Journal ADJ008S Printing date Other end Shows the date and time when the report ❖ ❖ ❖ ❖ For fax destinations is printed. • Shows the name (for display) pro- Programmed Fax Header grammed by the other end. Shows the sender name programmed for •...
Page 664 Communication Information ❖ ❖ ❖ ❖ For Internet Fax destinations • For IP-Fax transmissions and recep- tions At time of transmission, it shows the After , and “T” for outgoing fax or e-mail address or name programmed “R” for ingoing fax, the communica- in the destination list.
Page 665: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) C C C C You can browse a part of the Immedi- Check the transmission results. ate TX Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions &...
Page 666: Checking The Reception Result (Rx File Status)
Communication Information Checking the Reception Result (RX File Status) C C C C You can browse a part of the Recep- Check the reception results. tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions &...
Page 667: Displaying The Memory Status
Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- • When sending to the Person- ry of current memory usage. Items al Box. See p.41 “Printing shown are the percentage of free Personal Box Messages”. memory space, the number of re- ❒...
Page 668: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)
Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are re- Printing Received and Stored ceived and stored on the hard disk. You can also delete unwanted docu- Documents ments. Use the following procedure to print documents saved on the hard disk.
Page 669: Deleting Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) D D D D C C C C Select the printing mode, and then Select a file to be deleted, and then press the { { { { Start} } } } key. press [Delete].
Page 670: Printing A Confidential Message
Communication Information Printing a Confidential Message A A A A This function is designed to prevent Confirm that the Confidential File unauthorized users from reading indicator is lit. your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed.
Page 671: Confidential File Report
Printing a Confidential Message Note Confidential File Report ❒ You must enter the Confidential ID programmed in this ma- When this function is turned on, this chine, if the received file has no report is printed whenever your ma- Confidential ID. chine receives a confidential message.
Page 672: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock ❒ You can also apply a Memory Lock This is a security function designed to prevent unauthorized users from to messages that come only from reading your messages. If Memory certain senders. See p.174 “Pro- Lock is switched on, all received mes- g ramm ing /Ch angin g Sp e cial sages are stored in memory and are...
Page 673: Memory Lock Id
Printing a File Received with Memory Lock D D D D Enter a 4-digit Memory Lock ID with the number keys, and then press the { { { { Start} } } } key. Note ❒ If the Memory Lock ID does not match, the message “...
Page 674: Personal Boxes
Communication Information Personal Boxes • To be able to receive messages into Preparation a Personal Box you must inform Before using this function, set the the sender of the SUB Code pro- Personal Box in advance. See p.181 grammed for that Personal Box “Programming/changing Person- and ask them to send the message al Boxes”.
Page 675: Printing Personal Box Messages
Personal Boxes When a password is required Printing Personal Box Messages The display appears, when the se- lected Personal Box password is Follow these steps to print a message set in advance. that has been received into a Personal Note Box.
Page 676: Information Boxes
Communication Information Information Boxes • You can check the contents of In- Preparation formation Boxes with “Store / De- Before using this function, set the lete / Print Information Box File”. Information Box in advance. See See p.44 “Printing Information Box p.184 “Programming/changing Messages”.
Page 677 Information Boxes C C C C D D D D Select the box in which you want Place the original, and then select to store the file. the scan settings you require. Note Note ❒ When there are pre-programmed ❒ You can also select the follow- files, a file mark is displayed at ing settings: the end of the Box Name.
Page 678: Printing Information Box Messages
Communication Information When a password is required Printing Information Box Messages A Enter the password, and then press [OK]. Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key B B B B before pressing [OK], and...
Page 679: Deleting Information Box Messages
Information Boxes Note Deleting Information Box ❒ If you make a mistake, press Messages [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and Follow these steps to delete a file then try again. stored in an Information Box.
Page 680 Communication Information...
Page 681: Other Transmission Features
4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified in each transmission some of which may be stored in method.
Page 682 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.
Page 683: Advanced Features
Advanced Features Advanced Features B B B B Enter the fax number of a destina- SUB Code tion or an IP-Fax destination. C C C C Normally you can only use Confiden- Press [Adv. Features]. tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function.
Page 684: Sid Code
Other Transmission Features Note Limitation ❒ If you use Immediate Transmis- ❒ A SUB Code cannot be used with sion and the fax machine at the Internet Fax. destination does not support Note the SUB Code function, a mes- ❒ The ID can be up to 20 digits long. sage will appear on the display ❒...
Page 685: Pwd Code
Advanced Features E E E E K K K K Enter a SEP Code, and then press Press [Default ID / Free Polling RX], [OK]. and then press [OK]. “SEP Code” appears one line Note above [Adv. Features] on the dis- ❒...
Page 686: Transfer Request
Other Transmission Features • Program each Transfer Station Transfer Request number in this machine (Re- q uest in g Part y) and in th e Transfer Request allows fax machines Transfer Station itself. See p.190 that have this function to automati- “Transfer Report”.
Page 687 Advanced Features ❒ When a Transfer Request is sent by Reference e-mail, as soon as the Transfer Sta- p.11 “Placing Originals”, Fac- tion completes transfer to all Re- simile Reference <Basic Features> ceiving Stations, it sends back a p.28 “Scan Settings”, Facsimile Transfer Result Report by e-mail.
Page 688 Other Transmission Features D D D D Select [Transfer Req.]. Speed Dial E E E E Press [Receiving Station]. A Select [q p Speed Dial]. F F F F B Enter the number of the Speed Specify a Receiving Station. Dial code.
Page 689: With Transfer Requests Set In The System Settings
Advanced Features With transfer requests set in the system - Setting Multistep Transfer settings Program a Transfer Station in a desti- You can program a Quick Dial key nation list. When receiving a Transfer with Transfer Station and/or Receiv- Request that specifies the same Re- ing Station using the Transfer Re- ceiving Station as programmed in the quest function in the System Settings.
Page 690: On Hook Dial
Other Transmission Features On Hook Dial The On Hook Dial function allows Note you to dial while hearing tone from ❒ If you want to cancel this oper- the internal speaker. You can send a ation, press the { { { { On Hook Dial} } } } fax checking the connection.
Page 691 On Hook Dial - External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).
Page 692: Manual Dial
Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external Note telephone and dial. When the line is ❒ If you make a mistake, replace connected and you hear a high- the external telephone, and then pitched tone, press the { { { { Start} } } } key to try again from step send your fax message.
Page 693: Changing The Line Port
Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- Option Available Available pro- stalled, you can connect to a maxi- line types tocol combi- mum of three ports. nations Without PSTN...
Page 694 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].
Page 695: Sub Transmission Mode
Sub Transmission Mode Sub Transmission Mode A A A A Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the order shown below.
Page 696: Two-Sided Transmission (Double-Sided Transmission)
Other Transmission Features E E E E Select [From First Page] or [From Two-Sided Transmission Second Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent.
Page 697 Sub Transmission Mode B B B B Press [Sub TX Mode]. C C C C GHPY030E Press [2 Sided Original]. See p.78 “Transmission with Im- D D D D Specify the original position. age Rotation” Check the orientation of the placed ❒...
Page 698: Standard Message Stamp
Other Transmission Features F F F F Specify the transmission mode Standard Message Stamp from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page], and then press Use this function to stamp a standard [OK]. message at the top of the first original sent.
Page 699: Sending An Auto Document
Sub Transmission Mode D D D D Note Select the standard message to be ❒ You can attach one Auto Docu- stamped, and then press [OK]. ment to each transmission. ❒ You can store up to 6 Auto Docu- ments. See p.158 “Storing, Chang- i n g , a n d D e l e t i n g a n A u t o Document”.
Page 700: Printing Documents Stored As Auto Documents
Other Transmission Features B B B B Press [Sub TX Mode]. Printing documents stored as Auto Documents This function is used for printing doc- uments stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.
Page 701: Sending A Stored File
Sub Transmission Mode E E E E Note Press [Cancel]. ❒ Received fax documents are stored Note and categorized as stored recep- ❒ You can also send Auto Docu- tion files. See p.34 “Printing/De- ments. See p.65 “Sending an l e t i n g R e c e i v e d a n d S t o r e d Auto Document”.
Page 702 Other Transmission Features ❒ The specified documents are sent Specifying documents from the with the scan settings made when file list they were stored. A A A A A Press [U U U U Prev.] or [T T T T Next] to dis- Press [Sub TX Mode].
Page 703 Sub Transmission Mode E E E E When you want to add your origi- Specifying documents from the nals to stored documents and file name R Ori- send them all at once, press [R gi. + Stored File] or [Stored file + R A Select [Search by File Name].
Page 704: Printing Stored Documents
Other Transmission Features ❒ Press [File Name] to place the Printing stored documents documents in alphabetical or- der. Use this function to print documents ❒ Press [User Name] to place docu- stored in the Document Server. ments in order of programmed Note user name.
Page 705 Sub Transmission Mode D D D D B Press the user name of the doc- If you select a document with a ument to be sent, and then password, enter the password, press [OK]. and then press [OK]. Note If the document does not have a ❒...
Page 706: Stamp
Other Transmission Features ❒ A paper jam during Parallel Mem- Stamp ory Transmission may cause the transmission to be failed even if The optional ADF is required. stamping is performed. ❒ You cannot turn the Stamp func- When sending a fax message using tion on or off while a document is the ADF, the machine can stamp a cir- being scanned.
Page 707: Transmission Options
Sub Transmission Mode Label Insertion Transmission Options With this function you can have the This section describes various func- receiver name printed on the message tions that you can switch on and off when it is received at the other end. for any particular transmission, fol- The name will be printed at the top of lowing the procedures given here.
Page 708: Auto Reduce
Other Transmission Features Auto Reduce Default ID Transmission When this function is turned on, if the If you turn this function on, transmis- receiver's paper is smaller than the sion will only take place if the desti- paper you are sending on, the mes- nation's Polling ID is the same as sage is automatically reduced to fit yours.
Page 709 Sub Transmission Mode D D D D Select options to be set up. Programming the Reduced Image Transmission A Press [On] in for Reduced Im- age TX. Note ❒ Press [Off] if you do not want to do a reduced transmission. Programming the Auto Reduce A Press [On] for Auto Reduce.
Page 710: More Transmission Functions
Other Transmission Features More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), the message “...
Page 711: Checking The Transmission Result
More Transmission Functions Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Immediate TX Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...
Page 712: Transmission With Image Rotation
Other Transmission Features This results in a shorter overall trans- Note mission time. ❒ Note that during Immediate Trans- mission or when in User Tools mode, the machine cannot scan an original. Transmission with Image Rotation Generally, place A4, 8 "×11"...
Page 713: Transmitting Journal By E-Mail
More Transmission Functions Journal by E-mail Transmitting Journal by E-mail If the setting is made so that the Jour- Preparation nal is transmitted as e-mail, it is trans- To transmit the Journal by e-mail, mitted to the e-mail address of an it is necessary to make settings administrator.
Page 714: Printed Report
Other Transmission Features Printed Report Note Memory Storage Report ❒ If two or more destinations are specified, this report is printed af- This report is printed after an original ter the fax message has been sent to is stored in memory. It helps you re- all the destinations.
Page 715: Communication Failure Report
Printed Report ❒ -- column indicates the Internet Communication Failure Report Fax document was sent to the mail server programmed in this ma- This report is printed when a message chine. (However, this does not could not be successfully transmitted mean the e-mail was delivered.) with Memory Transmission.
Page 716 Other Transmission Features...
Page 717: Reception Features
5. Reception Features Reception ❖ ❖ ❖ ❖ Reception resolution Immediate Reception This machine supports Standard, Detail, and Super Fine resolutions Each page of a fax message is printed for reception. If you do not have as soon as it is received. This method the optional Expansion Memory, is used for standard fax messages.
Page 718 Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.
Page 719: Substitute Reception
Reception Substitute Reception In Substitute Reception, a received fax message is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax messages. Fax messages received using Substitute Reception are auto- matically printed when the condition which caused the machine to use Substi- tute Reception is rectified.
Page 720: Receiving Messages According To Parameter-Specified Settings
Reception Features Receiving messages according to parameter-specified settings If one of the conditions listed below occurs, the machine receives only those mes- sages that match the conditions specified in the User Parameters. See p.166 “Us- er Parameters” (switch 05, bit 2,1). Problems Causes Solutions...
Page 721: Reception Functions
Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.
Page 722: Transfer Result Report
Reception Features ❒ If the Requesting Party specified a Transfer Result Report destination fax number, Internet Fax destination and IP-Fax desti- Preparation nation programmed in Transfer Station as End Receiver, this ma- Program the Requesting Party fax chine sends the message to the des- number into a Quick Dial key in tination according to the User the Transfer Station (this machine)
Page 723: Transfer Result Report (Transfer Request By E-Mail)
Reception Functions Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Re- questing Party after completing all transmissions to the specified Trans- fer Stations. If the Administrator's e- mail address has been programmed, the Transfer Result Report e-mail is forwarded to that address.
Page 724: Forwarding Received Documents
Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.
Page 725: Routing Received Documents With Sub Code
Reception Functions Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes and, if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.
Page 726: Smtp Reception Using Internet Fax
Reception Features SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.
Page 727: Routing E-Mail Received Via Smtp
Reception Functions Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. ADJ012S Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
Page 728 Reception Features - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 729: Jbig Reception
Reception Functions JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. It allows you to receive messag- es sent in the JBIG format through JBIG Transmission.
Page 730: Printing Options
Reception Features Printing Options Print Completion Beep Centre Mark When this function is turned on, the When this function is enabled, marks machine beeps to let you know when are printed halfway down the left a received message has been printed. side or at the top centre of each page received.
Page 731: Reception Time
Printing Options Limitation Reception Time ❒ To use this function, all pages of the received document must be of You can have the date and time print- the same size—inform the sending ed at the bottom of the message when party of this beforehand if neces- it is received.
Page 732: 180-Degree Rotation Printing
Reception Features Note Multi-copy Reception ❒ The machine will use Memory Re- ception for Two-Sided Printing. If you switch this function on, multi- ❒ Printouts may vary depending on ple copies of each incoming fax mes- how the sender sets the originals. sage will be printed.
Page 733: Image Rotation
Printing Options • Two A4K messages are printed Image Rotation side by side on a sheet of A3L. • Two 8 "×5 "K messages are If you have set paper in the standard printed side by side on a sheet of tray K, incoming fax messages will "×11"L.
Page 734: Page Separation And Length Reduction
Reception Features • Guideline for split: 5-155mm Page Separation and Length (5mm steps)/0.2"-6.1" (0.2" steps) Reduction When the size of a received message Reverse Order Printing is longer than the paper loaded in the machine, each page of the message Normally, received pages are printed can be split and printed on several and stacked on the tray in the order...
Page 735: Page Reduction
Printing Options Page Reduction TSI Print (Transmitting Subscriber Identification Print) If you receive a message that is longer than the paper in the tray, the ma- Usually the sender's Fax Header is chine usually prints it on two pages. If printed on received messages.
Page 736: Setting Priority Trays
Reception Features ❖ ❖ ❖ ❖ Priority Table ❒ The paper size used to print a re- ceived message may be different from the size of the sent original. ❒ If you specify a receiving tray with the setting priority under System Settings, the messages may be re- ceived in a different order by set- ting the priority table.
Page 737: Just Size Printing
Printing Options Just size printing Having Incoming Messages Printed on Paper from the Bypass Tray If you enable this function, received documents are printed on the sheet You can print messages sent from that has highest priority. See p.102 Specified Senders on paper from the “Priority Table”.
Page 738 Reception Features ❒ Messages printed on paper smaller than A4 may be shortened, or split across sheets. ❒ Paper longer than 600mm may be creased, not sent, or jam. ❒ Print area depends on optional ex- pansion memory, resolution, and vertical length of originals.
Page 739: Where Incoming Message Are Delivered - Output Tray
Where Incoming Message are Delivered - Output Tray Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines Tray Shift The optional extra G3 interface unit is re- The optional finisher is required. quired. When the optional finisher unit is se- You can specify the document feed- lected for fax output, you can use the ing tray for each port (telephone, In-...
Page 740 Reception Features...
Page 741: Fax Via Computer
6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs you can fax documents, created using Windows applications, to other fax machines over a telephone line. •...
Page 742: Before Use
Fax via Computer Auto run program Before Use With Windows 95/98/Me, Windows To use these features, a LAN-Fax 2000/XP, Windows Server 2003 and Driver must be installed on your com- Windows NT 4.0, the installers for puter. Use the LAN-Fax Driver in- various drivers and utilities launch cluded on the printer CD-ROM.
Page 743: Installing Individual Applications
Sending Fax Documents from Computers LAN-Fax Driver, Address Book, and Note LAN-Fax Cover Sheet Editor can be ❒ If you select [I don't accept the installed by Auto Run. agreement], you cannot complete the installation. Installing individual applications F F F F Click the [LAN-Fax Driver] check box, and then click [Next].
Page 744: Address Book
Fax via Computer ❖ ❖ ❖ ❖ Operating Environment Setting LAN-Fax Driver • Computer Properties PC/AT Compatible • Operating Systems Microsoft Windows 95/98/Me Note ❒ If your operating system is Win- Microsoft Windows 2000/XP Microsoft Windows Server 2003 dows NT 4.0, Windows 2000/XP, Microsoft Windows NT 4.0 or Windows Server 2003, log on using an account that has Admin-...
Page 745: Making Settings For Option Configuration
Sending Fax Documents from Computers • Resolution When using a network • Gray scale A If the settings do not match the • Printing images of True Type installed optional units, click fonts [Load from Device]. When using Windows 2000/XP, When not using a network Windows Server 2003, or Windows NT 4.0...
Page 746: Basic Transmission
Fax via Computer ❒ Documents transmitted from Basic Transmission LAN-Fax can be stored in this machine. The number of these This section describes how to send fax documents that can be stored is documents created using Windows as follows: applications. •...
Page 747 Sending Fax Documents from Computers ❒ If you selected [Group] from Specifying a destination using the [Form at:] drop dow n Address Book menu, you cannot select the fax type. Proceed to Step In order to use this method, you E Click the destination in the need to register destinations in the destination list to highlight it,...
Page 748: P.114 "Specifying Options
Fax via Computer Note Note ❒ Specify the destination de- ❒ If you have added a wrong pending on the selected fax destination by mistake, click type as follows: the destination by clicking it, an then click [Delete from List]. •...
Page 749 Sending Fax Documents from Computers B B B B C Click [Next] or [Previous] to check Specify the options you want to the image. use. Note ❒ To close the [Preview] win- To send a fax document at a dow, click [Cancel]. specific time ❒...
Page 750 Fax via Computer Note To store the fax document on the ❒ When data is transmitted from the Document Server LAN-Fax Driver via the “SmartDe- A Select the [Send to Document Serv- viceMonitor for Client” port, the “Data transfer completed” mes- er] check box, and then enter a sage appears on the computer's user name, file name, and pass-...
Page 751 Sending Fax Documents from Computers Note ❒ If there be any insufficient configu- ration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN- Fax result notification e-mail will not be transmitted, and the LAN- Fax Result Report is printed out.
Page 752: Lan-Fax Result Report
Fax via Computer LAN-Fax Result Report In case of being set at the LAN-Fax result e-mail report, if there be any insuffi- cient configuration in the e-mail menu on this machine, or if “Auto Specify Send- er Name” is set to “Off”, the LAN-Fax result notification e-mail will not be transmitted, and the LAN-Fax Result Report is printed out.
Page 753 Sending Fax Documents from Computers C C C C Edit an existing destination or Editing programmed destinations program a new one. A Select the destination you want Note to edit in the list. ❒ You can use files created in CSV The destination should appear format, as Address Book data.
Page 754 Fax via Computer - Using the machine's Address - Managing facsimile functions Book data in the destination using SmartDeviceMonitor for list of the LAN-Fax Admin You can save information about fax You can check information about this destinations registered to this ma- machine's fax functions using a com- chine in a personal computer as a puter and save files on a computer us-...
Page 755: Editing Fax Cover Sheets
Sending Fax Documents from Computers D D D D Select a folder, and then enter a Editing Fax Cover Sheets file name. E E E E LAN-Fax Cover Sheet Editor allows Click [Save]. you to edit the format for fax cover sheets.
Page 756: Lan-Fax Operation Messages
Fax via Computer G G G G H H H H Enter the sender information. Click [OK]. I I I I Note Specify a destination. ❒ You can enter company, depart- J J J J Click the [Send Options] tab and ment, and person names, and then select the [Attach a Cover telephone and fax numbers.
Page 757: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax messages With a user code (stored and their lists or print these messages reception file) programmed using a Web Image Monitor on a net- work computer.
Page 758: Printing Fax Information Using A Web Browser
Fax via Computer F F F F ❒ You can change the printing or- To download the received fax mes- der of selected multiple messag- sage, click [PDF] or [Multi-page TIFF]. es. You can also have messages Clicking [PDF] causes Acrobat printed on both sides of paper.
Page 759: Programming Destination Information From Web Browser
Viewing Fax Information Using a Web Browser E E E E Set the Internet Fax data format. Programming Destination Information from Web Browser To edit machine properties already programmed If the receiving machine is compliant with T.37 full mode Internet Fax, you A Click the radio button to the can program the receiver's properties left of the machine you want to...
Page 760 Fax via Computer Note ❒ If you change the mode to “Simple”, you cannot set ma- chine properties. E Click [OK] in the upper-right of the screen. The Address Book is displayed. Note ❒ To cancel the setting, click [Cancel] in the upper-right of the screen.
Page 761: Delivering Files Received By Fax
Delivering Files Received by Fax Delivering Files Received by Fax ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Messages received by the machine •...
Page 762 Fax via Computer...
Page 763: Simplifying The Operation
7. Simplifying the Operation Programs If you regularly send messages to a Limitation particular destination or transmit us- ❒ You cannot register the following ing the same functions, you can save using program No.1: repetitive keypad operations by reg- • Any destination istering this information in a Key- stroke Program.
Page 764: Registering A Priority Function Using A Program
Simplifying the Operation B Perform the Send Later setting ❒ When you change a Keystroke till the procedure of pressing Program, press [Register] after pressing the program number [OK] to return to the standby you want to change. If you mode.
Page 765: Changing A Program Name
Programs Changing a program name Deleting a Program A A A A A A A A Make sure that the machine is in Make sure that the machine is in facsimile mode and the standby facsimile mode and the standby display is shown.
Page 766: Using A Program
Simplifying the Operation E E E E Press the { { { { Start} } } } key. Using a Program The fax number and specified time are shown on the display, and the Note machine starts to scan the original. ❒...
Page 767: Using The Document Server
Using the Document Server Using the Document Server ❒ You can specify whether or not the The Document Server can store docu- ments from various applications. machine automatically deletes documents from the Document The documents that are stored using Server after a certain number of the facsimile function are available to days.
Page 768: Storing A Document
Simplifying the Operation C C C C Press [Stored File]. Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File names Scanned documents are automati- c a l l y a s s i g n e d n a m e s l i k e “FAX0001”...
Page 769 Using the Document Server ❒ To set an non-programmed Note user name, press [Non-pro- ❒ If you are not setting a user grammed Name], and then en- name, file name, or password, ter the name. User names proceed to step entered by pressing [Non-pro- ❒...
Page 770: Changing Information Of Stored Documents
Simplifying the Operation B Enter a password using the Changing Information of number keys, and then press # ]. Stored Documents You can change the file name, user name, and password of stored docu- ments. To change a stored document, delete the document you no longer need, and then reprogram the new docu- ment.
Page 771 Using the Document Server D D D D ❒ To set a non-programmed user If you select a document for which name, press [Non-programmed a password is set, enter the pass- Name], and then enter the word, and then press [OK]. name.
Page 772: Deleting A Stored Document
Simplifying the Operation C C C C C Enter a new password using Press [Manage / Delete File]. the number keys, and then # ]. press [# D D D D Select the document you want to D Press lower [Change]. delete.
Page 773: Managing Documents Saved In The Document Server From A Computer
Using the Document Server G G G G Note Press [Exit]. ❒ When you send a document using H H H H Press [OK]. Fax, if the registration number in The standby display appears. the Address Book registered to the device is specified, you can send the document to a fax number on- Managing Documents Saved...
Page 774 Simplifying the Operation...
Page 775: Facsimile Features
8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
Page 776 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Reference Allows you to switch the following reception p.147 “Reception Settings” functions on or off: • Switch Reception Mode • Authorized RX p.175 “Authorized RX (Authorized Recep- tion)” • Forwarding p.175 “Forwarding” •...
Page 777 Function List ❖ ❖ ❖ ❖ Administrator Tools Description Reference • Program / Change / Delete Standard Message p.155 “Administrator Setting” • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal •...
Page 778: Accessing User Tools (Facsimile Features)
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- Reference cording to the operations to be fre- p.141 “Function List” quently performed. D D D D Follow the displayed instructions Note to change the default, and then ❒...
Page 779 Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ Text Size Priority Note Use this function to specify the ❒ You cannot select Program character size of your originals for No.1 if program No.1 has not scanning. been programmed with pri- •...
Page 780 Facsimile Features ❖ ❖ ❖ ❖ Line Priority Setting • Stored File Use this function to specify the line • Send Later of usage. • Auto Document Note • 2 Sided Original ❒ The display may differ depend- • Closed Network ing on the line type you have.
Page 781: Reception Settings
Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ RX Reverse Printing (Reception Re- Note verse Printing) ❒ Functions that appear dimmed Specify whether or not received have already been set. fax messages are to be printed from the last page received. Reception Settings •...
Page 782: E-Mail Settings
Facsimile Features ❖ ❖ ❖ ❖ Print Reception Time Select the line type. Specify whether or not received date and time are to be printed at the bottom of received fax messag- • On • Off E-mail Settings Select a tray to deliver the re- ceived paper onto, and then ❖...
Page 783 Accessing User Tools (Facsimile Features) Press [On]. When the authorized e-mail ad- dress is set to “@aaa.abcd.com”: abc@aaa.abcd.com - accepted def@aaa.xyz.com - not accepted abc@abcd.com - not accepted Note ❒ No Error Report is output even when e-mail is discarded. Press [On].
Page 784: Ip-Fax Settings
Facsimile Features ❖ ❖ ❖ ❖ Enable H.323 IP-Fax Settings Specify whether or not H.323 is used for IP-Fax transmission. Make settings to use IP-Fax. • On • Off Set H.323 for the gatekeeper, SIP for SIP server, and gateway for G3 fax if ❖...
Page 785 Accessing User Tools (Facsimile Features) The screen returns to that of Note Step B. ❒ A proxy server relays call re- quests and responses. ❒ A redirect server processes request destination inquiries. ❒ A registrar server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an...
Page 786 Facsimile Features ❒ For documents sent using Press a gateway to register. a gateway to G3 Fax, ID numbers can be used. If the first several digits of IP-Fax number and the g a t e w a y - s p e c i f i c number are identical, doc- uments can be transmitted using the registered digits...
Page 787 Accessing User Tools (Facsimile Features) Enter the gateway address, Note and then press [OK]. ❒ If you do not want to de- The screen returns to that of lete the gateway you have Step G. selected, press [Do not De- lete].
Page 788 Facsimile Features...
Page 789: Administrator Setting
9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
Page 790 Administrator Setting Function name Description Reference Box Setting By using SUB and SEP Codes p.180 “Box Settings” with these functions, you can send messages to another par- ty's box, and retrieve messag- es stored in boxes. Transfer Report Before using Transfer Re- p.190 “Transfer Report”...
Page 791: Using Administrator Settings
Using Administrator Settings Using Administrator Settings Programming or changing Programming, Changing, and standard messages Deleting Standard Messages A Check [Program / Change] is se- Use this function to program stand- lected. ard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings.
Page 792: Storing, Changing, And Deleting An Auto Document
Administrator Setting • Scan settings (resolution, original Deleting Standard Messages type, and image density) A Press [Delete], and then select • Irregular scan area the message you want to de- • Document name (16 characters lete. maximum) Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost.
Page 793 Using Administrator Settings F F F F Place the original, and then select Storing a file any scan settings you require. A Check [Program / Change] is se- lected. B Select [*Not Stored]. C Enter a file name, and then press [OK].
Page 794: Programming, Changing And Deleting A Scan Size
Administrator Setting C C C C Note Press [Administrator Tools]. ❒ You can program up to two sizes. D D D D Press [Store / Change / Delete Auto Doc- ❒ You can specify a horizontal length ument]. from 128 to 1,200mm, or from 5.5 E E E E to 47 inches.
Page 795 Using Administrator Settings I I I I Press the { { { { User Tools/Counter} } } } key. Note ❒ Each time you press [mm] or The standby display appears. [inch], the units switch between “mm” and “inch”. If you enter a Deleting a scan size length and change the units by pressing [mm] or [inch], the...
Page 796: Printing Journal
Administrator Setting Printing Journal Forwarding The Journal allows you to check a This function allows you to have mes- maximum of the last 50 communica- sages printed on the machine, and tions (receptions & transmissions) sent to a specified End Receiver. performed by the machine.
Page 797: Programming An End Receiver
Using Administrator Settings ❒ When you wish to change the end Programming an End Receiver receivers depending on the for- warding destinations, specify the A A A A Press the { { { { User Tools/Counter} } } } key. end receivers by the forwarding destinations, at “Special Senders”.
Page 798: Quitting The Forwarding Function
Administrator Setting F F F F Specify an End Receiver using the Quitting the forwarding function destination list, and then press A A A A [OK]. Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features].
Page 799: Memory Lock
Using Administrator Settings A A A A ❒ This function is not available when Press the { { { { User Tools/Counter} } } } key. memory forwarding is performed to a folder destination. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools].
Page 800: User Parameters
Administrator Setting E E E E Note Select [On] or [Off], and then press ❒ If you turn ECM off, you cannot [OK]. use the following functions: • JBIG Transmission • Super G3 Communication A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒...
Page 801 Using Administrator Settings ❖ ❖ ❖ ❖ User Parameter List User Parameter Switches are outlined below. Switch Item 0 Forwarding Mark 3 TSI Print 0 Automatic printing of the Memory Immediate TX Re- sult Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Polling Reception Reserve Re-...
Page 802 Administrator Setting Switch Item 0 Receive Service Call (SC) Possible Not possible Condition (Substitute Recep- (Substitute RX) (Reception off) tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
Page 803 Using Administrator Settings Switch Item 2 Whether you need to press Not necessary Necessary [Add] after entering a Quick Dial/Group Dial when broadcasting 7 Receive messages by pressing Off (The machine On (The machine the { { { { Start} } } } key when originals does not receive receives messages are not set.
Page 804: Changing The User Parameters
Administrator Setting Switch Item 0 Quotation Priority for a desti- Paper Output Pri- Electronic Output nation when there is no desti- ority <Priority Or- Priority <Priority nation of the specified type. der> Order> 1. IP-Fax destina- 1. E-mail address tion 2.
Page 805: Printing The User Parameter List
Using Administrator Settings Note Special Senders to Treat ❒ To cancel these settings, press Differently [Cancel]. The display returns to that of step By programming particular receivers H H H H E E E E G G G G in advance, you can set the following Repeat steps to change function for each receiver:...
Page 806: Authorized Reception
Administrator Setting ❖ ❖ ❖ ❖ Using Full matching • Memory Lock • RX Reverse Printing Destination to be Number of pro- programmed grammed identifi- Note (Own Name) cations ❒ You can program up to 24 charac- NEW YORK ters for the sender. BRANCH ❒...
Page 807: Forwarding
Using Administrator Settings ❒ You can select to receive only from ❒ Set folder destinations using the programmed senders or receive Address Book Management func- only from senders other than those tion under System Settings. See programmed in User Parameters. “Registering Folders”, General Set- See p.
Page 808: Memory Lock
Administrator Setting For example, if blue paper is in Tray 1 Memory Lock and white paper is in Tray 2, the ma- chine prints the documents from Spe- Use this function to store incoming cial Senders on the blue paper and documents from programmed send- prints the documents from other ers (Special Senders) in memory with-...
Page 809 Using Administrator Settings F F F F Note Select the destination to program ❒ You must select only the item or change. you want to program. ❒ To cancel these settings, press [Cancel]. The display returns to that of step Authorized RX (Authorized Reception) A Select [Authorized RX].
Page 810 Administrator Setting C Press the destination key of a ❒ Deleting a destination speci- forward destination, and then fied as a forward destination from the destination table press [OK]. causes the settings of the for- ward destination to be delet- ed, so they must be registered again.
Page 811 Using Administrator Settings C Enter the print quantity using RX Reverse Printing (Reception the number keys, and then Reverse Printing) press [OK]. A Select [RX Reverse Printing]. B Select [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Set- tings] will result in the same setting made for “RX Reverse Printing”...
Page 812: Programming Initial Set Up Of A Special Sender
Administrator Setting Programming Initial Set Up of a Special Programming Authorized RX and Sender Special RX Function A Select [Authorized RX] or [Special Use this function to program “Initial Set Up” of a Special Sender. You can RX Function]. also specify the Bypass Tray Paper B Select [On] or [Off], and then Size.
Page 813 Using Administrator Settings ❒ Each time you press [mm] or Note [inch], the units switch be- ❒ If you select [Auto Detect], the tween “mm” and “inch”. If machine recognizes the pa- y o u e n t e r a l e n g t h a n d per size automatically.
Page 814: Deleting A Special Sender
Administrator Setting D D D D Press [Print List] next to “Program Deleting a Special Sender Special Sender”. Use this function to program “Initial Note Set Up” of a Special Sender. The By- ❒ To cancel printing, press [Can- pass Tray Paper Size can also be spec- cel].
Page 815: Programming/Changing Personal Boxes
Using Administrator Settings Limitation Note ❒ You cannot set the same Box code ❒ You can specify a fax number, In- on two different boxes. ternet Fax destination and IP-Fax destination as the transmission ❒ Transmission or programming may destination. not be allowed if there is not ❒...
Page 816 Administrator Setting E E E E J J J J Check that [Program / Change] is se- Specify the settings you require. lected. If you do not want to program a F F F F password or receiver, proceed to Select a box to program.
Page 817: Deleting Personal Boxes
Using Administrator Settings C C C C Press [Administrator Tools]. Programming an End Receiver D D D D Press [Box Setting]. A Press [Receiver]. E E E E B Select a destination using the Press [Delete], and then select the Quick Dial Table, and then box you want to delete.
Page 818: Programming/Changing Information Boxes
Administrator Setting A A A A Press the { { { { User Tools/Counter} } } } key. Programming/changing Information Boxes This section describes how to set up an Information Box. You can store the following items: B B B B •...
Page 819: Deleting Information Boxes
Using Administrator Settings I I I I L L L L Enter the SEP Code. Re-enter the password, and then press [OK]. Note ❒ To change the SEP Code, press Note [Clear] or the { { { { Clear/Stop} } } } key, ❒...
Page 820: Programming/Changing Transfer Boxes
Administrator Setting B B B B Press [Facsimile Features]. Programming/changing Transfer Boxes C C C C Press [Administrator Tools]. This function turns your machine into D D D D a fax relay station. Documents sent Press [Box Setting]. with a SUB Code that matches the E E E E SUB Code programmed as a Transfer Press [Delete], and then select the...
Page 821 Using Administrator Settings ❒ If you delete a destination speci- • Password (optional) Up to 20 characters long and can be fied as a reception destination us- composed of digits 0-9, “#”, “*”, ing the destination table, the and spaces (the first character can- settings of the reception destina- not be a space).
Page 822 Administrator Setting H H H H Note Enter a Box name, and then press ❒ You can change the display [OK]. to the fax destination, Inter- Reference net fax destination, and IP- “Entering Text”, General Set- Fax destination using the tings Guide button on the right side of the I I I I...
Page 823: Deleting Transfer Boxes
Using Administrator Settings E E E E C Re-enter the password, and then Press [Delete], and then select the press [OK]. box you want to delete. Note ❒ If you make a mistake, press With a programmed password [Clear] or the { { { { Clear/Stop} } } } key A Enter a password using the before pressing [OK], and number keys, and then press...
Page 824: Printing The Box List
Administrator Setting Printing the Box List Transfer Report Follow the procedure below to print a For the Requesting Party to be able to l ist s ho w i ng th e c ur ren t ly p ro - receive Transfer Result Reports from grammed Personal Boxes, Informa- the Transfer Station, the Requesting...
Page 825: Programming A Confidential Id
Using Administrator Settings E E E E Specify the fax number. Programming a Confidential ID Program a Confidential ID. to print a Confidential Reception. See p.36 “Printing a Confidential Message”. Note ❒ If you do not program a Confiden- tial ID., you cannot receive a Con- fidential Transmission.
Page 826: Programming A Polling Id
Administrator Setting ❒ If you make a mistake, press Programming a Polling ID [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try Program a Polling ID to use the again. Transfer Request, Transfer Station, ❒...
Page 827: Selecting Dial/Push Phone
Using Administrator Settings E E E E ❒ If you make a mistake, press Press [Push Button Phone] or [Dial [Clear] or the { { { { Clear/Stop} } } } key be- Phone (10PPS)] to select the line, fore pressing [OK], and then try and then press [OK].
Page 828: Reception Report E-Mail
Administrator Setting B B B B ❒ If the facsimile is set to store re- Press [Facsimile Features]. ceived documents, document re- C C C C c e p t i o n c a n b e n o t i f i e d t o a Press [Administrator Tools].
Page 829: Setting A User For Viewing Received And Stored Documents
Using Administrator Settings B B B B Press [Facsimile Features]. Setting a User for Viewing C C C C Received and Stored Press [Administrator Tools]. D D D D Documents Press [Stored RX File User Setting]. E E E E The administrator can be specified for If you want to use a user code, managing documents stored on the...
Page 830: Menu Protection Settings
Administrator Setting Note ❒ When a programmed user is de- leted from the destination list, a message “Deleted from Ad- dress Book” is displayed. Re-en- ter the user. H H H H Press [OK]. I I I I Press the { { { { User Tools/Counter} } } } key. The standby display appears.
Page 831: Solving Operation Problems
10. Solving Operation Problems When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the tel- ephone line. If an error occurs during transmission, resend the original.
Page 832: Turning Off The Main Power / When A Power Failure Occurs
Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs ❒ Make sure that 100% is shown on R CAUTION: the display before you unplug the • When you disconnect the power machine. If a lower value is shown, plug from the wall outlet, always some data is currently present in pull the plug (not the cable).
Page 833: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified.
Page 834 Solving Operation Problems...
Page 835: 11. Appendix
11. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...
Page 836: Selecting The Line Type
Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Settings”. See p.193 “Selecting Di- al/Push Phone”.
Page 837: Optional Equipment
Optional Equipment Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.211 “Maximum Values”.
Page 838: Specifications
Appendix Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm·200 × 100dpi (Standard character), 8 × 7.7/mm·200 × 200dpi (Detail character), 8 × 15.4/mm (Fine character: optional expansion memory required), 16 × 15.4/mm·400 × 400dpi (Super Fine character: optional expansion memory required) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution...
Page 839 Specifications ❖ ❖ ❖ ❖ Internet Fax Transmission and Reception Network LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) Transmit function E-mail 200 × 100dpi (Standard character), 200 × 200dpi (Detail char- Scan line density acter), 200 ×...
Page 840: Compatible Machines
Appendix ❖ ❖ ❖ ❖ IP-Fax Transmission and Reception Network LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) 8 × 3.85mm·200 × 100dpi (Standard character), Scan line density 8 × 7.7mm, 200 × 200dpi (Detail character), 8 ×...
Page 841: Acceptable Types Of Originals
Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Acceptable original size Maximum Paper thickness...
Page 842 Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. Note ❒...
Page 843: Original Sizes Difficult To Detect
Specifications ❖ ❖ ❖ ❖ Inch Version Length –approx. 9.8" approx. 9.8"– ap- approx. 10.8"– approx. 12.4"– prox. 10.8" approx. 12.4" × × –approx. "×11"L 9.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K 9.6" – ap- prox. 10.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K...
Page 844 Appendix The following paper sizes are automatically detected in facsimile mode. ❖ ❖ ❖ ❖ Metric Version B4 JIS L Paper size A4KL B5 JISKL A5KL "×13" where orig- (F4) inal is placed × Exposure glass b- Auto detect × - Unable to auto detect ❖...
Page 845: Maximum Values
Maximum Values Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Standard Expansion memory (Optional) Memory (with optional) 4 MB 28 MB...
Page 846 INDEX Default ID/Free Polling Reception , 14 180-Degree Rotation Printing , 98 Default ID Transmission , 11 , 12 , 74 2 Sided Printing , 97 Deleting Information Box Messages , 45 programmed destinations , 119 Address Book , 118 Destination Administrator Settings , 155 Adding , 21...
Page 847 ID Override Polling Reception , 14 On Hook Dial , 56 ID Override Transmission , 11 Optional Equipment , 203 Image Rotation , 78 , 99 Originals , 207 Immediate Reception , 83 Output Tray , 105 Immediate TX Result Report (Immediate Transmission) , 81 Information Boxes , 42 , 185 Page Reduction , 101...
Page 848 RDS (Remote Diagnostic System) , 198 Telephone Line , 201 Receiving Station , 52 , 87 Transfer Boxes , 189 Reception , 83 Changing , 186 Reception Features , 83 Deleting , 189 Reception File Print Quantity , 173 Printing , 190 Reception Functions , 87 Programming , 186 Reception Reverse Printing , 174...
Page 849 MEMO...
Page 850 MEMO B712-8521...
Page 852 Printed in Japan B712-8521 B7128521...
Page 853 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide"...
Page 854 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. Important Contents of this manual are subject to change without prior notice.
Page 855 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as a PDF file.
Page 856 ❖ ❖ ❖ ❖ Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility".
Page 857 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 1 1. Getting Started Control Panel......................3 Network Scanner....................5 E-mail ......................... 5 Scan to Folder......................6 Store........................... 7 Network Delivery Scanner..................
Page 858 4. Storing Files Storing Files ......................45 Storage Procedure ....................46 Displaying the List of Stored Files ..............49 Viewing the List ......................50 Searching for Files ....................51 Sending Stored Files by E-mail or Scan to Folder, or Delivering ......52 Checking Stored Files from a Client Computer............53 Managing Stored Files..................
Page 859 When a Message Is Displayed ................88 When an Error Message Appears on the Control Panel ..........88 When an Error Message Appears on the Client Computer........94 9. Initial Scanner Setup Scanner Features....................97 Adjusting Scanner Features ................100 Settings....................... 101 Scan Settings ......................
Page 861: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.
Page 863: Getting Started
1. Getting Started Control Panel This illustration shows the control panel when options are installed. ABD000S { { { { Use Tools/Counter} } } } key { { { { Clear Modes} } } } key Use to change default or operation pa- Press to clear the current settings.
Page 864 Getting Started Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide. Note ❒ This key is inactive while scanning or setting scanner defaults.
Page 865: Network Scanner
Network Scanner Network Scanner The machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.
Page 866: Scan To Folder
Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. Reference p.31 “Sending Scan Files by Scan to Folder” ZZZ602S This machine Client computer A scan file can be sent to the FTP server A scan file that is sent from the machine folders using FTP or to the shared Win- is received in shared Windows folders.
Page 867: Store
Network Scanner Store A scan file is stored on the hard disk of the machine and can be viewed, copied, deleted, or retrieved using DeskTopBinder from a client computer via a net- work. A file can be searched for using the user name or the file name. Also, oth- ers can be kept from viewing a file by setting a password for the file.
Page 868: Network Delivery Scanner
Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.
Page 869: Network Twain Scanner
Network Scanner • Access the Windows folder where the file is stored via the network, and check the contents with an appropri- ate application. (E in the figure) Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals.
Page 870 Getting Started Note ❒ When using the machine as a network TWAIN scanner, it is not necessary to press the { { { { Scanner} } } } key on the control panel. When the TWAIN Driver be- comes active on a client computer, the display automatically switches to the following screen.
Page 871: Installing Software
Installing Software Installing Software ❒ If [Cancel] is selected during instal- This section describes how to install the software supplied on the “Scan- lation, the installation will be ner Driver and Document Manage- stopped and all the remaining soft- ment Utility” CD-ROM. ware will not be installed.
Page 872: Desktopbinder
Getting Started Reference Note ❒ Use Auto Run for installation. If the installer does not start au- tomatically, see p.11 “Quick In- ❒ To use the network delivery scan- stall”. ner function, you need to install B B B B the ScanRouter delivery software Click [TWAIN Driver].
Page 873: User Authentication
User Authentication User Authentication When user authentication (User Code Login (Using the Control Panel) Authentication, Basic Authentication, Windows Authentication, or LDAP Follow the procedure below to log in Authentication) is set, the authentica- when Basic Authentication, Windows tion screen is displayed. Unless a val- Authentication, or LDAP Authentica- id user name and password are tion is set.
Page 874: Log Off (Using The Control Panel)
Getting Started Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools / Counter} } } } . B B B B Press [Logout].
Page 875: Programming E-Mail Addresses And Folders
Programming E-mail Addresses and Folders Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Address Book Manage- ment in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒...
Page 876 Getting Started...
Page 877: Sending Scan Files By E-Mail
2. Sending Scan Files by E- mail Scan files can be sent from this machine to specified destinations using the e- mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.
Page 878: E-Mail Screen
Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 879: Sending Scan Files By E-Mail
Sending Scan Files by E-mail Sending Scan Files by E-mail E E E E Make the scan settings. Procedure for Sending E-mail Reference A scan file is sent after scan settings There are two ways to specify and destinations are specified. scan settings, as described be- A A A A low:...
Page 880 Sending Scan Files by E-mail B To select more destinations, re- Note peat steps A A A A . ❒ Destinations in the destination list and registration numbers Note must be registered in advance ❒ To deselect a destination, press in [System Settings].
Page 881 Sending Scan Files by E-mail Note Manual entry of an e-mail ❒ To deselect a destination, address press [U U U U Prev.] or [T T T T Next] to A Press [Manual Input]. display the destination in the destination field, and then The soft keyboard appears.
Page 882 Sending Scan Files by E-mail ❒ It is necessary to differentiate ❒ Make sure that the LDAP between uppercase and low- server you want to search is ercase letters. selected and highlighted. If a server is not selected, the D Press [OK]. search is not performed and E Select a destination.
Page 883 Sending Scan Files by E-mail ❒ If you select [S S S S Search Options] • [Exact Match]: The names in [Program / Change / Delete which correspond to an LDAP Server] in [Administrator entered character or char- Tools] in [System Settings], you acters are targeted.
Page 884 Sending Scan Files by E-mail I I I I ❒ To display details about the Select the file type if necessary. destination, press [Details]. A Press [Attached File]. J Select a destination. B Press [File Type] K Press [Exit]. C Select the file type of the file. Note ❒...
Page 885 Sending Scan Files by E-mail ❒ To prevent misuse of a sender Using a registration number to name, we recommend you set specify a sender name protection code for that sender name.See General Settings Guide. A Press [Attach Sender's Name]. ❒...
Page 886 Sending Scan Files by E-mail ❒ It is necessary to differentiate Searching for a sender between uppercase and low- ercase letters. A Press [Attach Sender's Name]. E Press [OK]. F Select the sender. B Press [ Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender.
Page 887 Sending Scan Files by E-mail M M M M D Press [Manual Input]. Specify a subject if necessary. The soft keyboard appears. Note E Enter the subject “New prod- ❒ To specify a subject, you can se- uct appearance”. lect it from the list, enter it di- F Press [OK].
Page 888: Simultaneous Storage And Sending By E-Mail
Sending Scan Files by E-mail C Select a message. ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the display panel. ❒ When placing multiple origi- nals one-by-one, place the next original.
Page 889 Sending Scan Files by E-mail Reference Reference p.76 “Making the Settings Relat- For details about specifying file ed to the Orientation of the information, see p.47 “Specify- Original and Scanned Sides” ing file information”. C C C C I I I I Make the scan settings.
Page 890: Checking The E-Mail Results
Sending Scan Files by E-mail Checking the E-mail Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.
Page 891: Sending Scan Files By Scan To Folder
3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used.
Page 892: Scan To Folder Screen
Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 893 Preparation for Sending by Scan to Folder Note ❒ When the entire list does not fit on one screen, press [U U U U ] or [T T T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol (...
Page 894: Procedure For Sending By Scan To Folder
Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder Reference Procedure for Sending by p.76 “Making the Settings Relat- Scan to Folder ed to the Orientation of the Original and Scanned Sides” A scan file is sent after scan settings E E E E and destinations are specified.
Page 895 Sending Scan Files by Scan to Folder G G G G • Display the destination by Specify the destination folder. selecting its initial letter You can specify the destination from the title. folder in the following ways: • Display the destination by •...
Page 896 Sending Scan Files by Scan to Folder ❒ An IP address can also be en- Note tered if you use one of the fol- ❒ If a protection code has been lowing operating systems : set for the shared folder, a Windows 98/Me/XP/2000 screen for entering the pro- or Windows NT 4.0.
Page 897 Sending Scan Files by Scan to Folder Note Specifying a folder in the FTP ❒ The connection test may take server time. A Press [Enter Destination]. ❒ You may not be able to press B Press [FTP]. [Connection Test] right after pressing [Cancel] during a connection test.
Page 898 Sending Scan Files by Scan to Folder P Press [Connection Test]. Note ❒ For details about the maxi- mum number of characters that can be entered, see p.120 “Scan to Folder”. ❒ The following is an example of a path where the folder name is “user”...
Page 899 Sending Scan Files by Scan to Folder D Select the client computer that Searching for a destination folder has the destination folder. in client computers on the network A Press [Enter Destination]. Note ❒ If authentication is required for the selected computer, a log-on screen appears.
Page 900 Sending Scan Files by Scan to Folder E Select a destination folder. Searching for a destination folder in the destination list A Press [ F Press [Exit]. Checking selected destinations A Use the destination field at the top of the scree n to check which destinations are select- B Press [Search by Dest.
Page 901: Simultaneous Storage And Sending By Scan To Folder
Sending Scan Files by Scan to Folder Note Simultaneous Storage and ❒ A scan file is given a 21-digit Sending by Scan to Folder (excluding the extension) file name which combines the You can use the Scan to Folder func- time and date the original was tion and the storage function together.
Page 902 Sending Scan Files by Scan to Folder C C C C I I I I Make the scan settings. Press [OK]. J J J J Press the { { { { Start} } } } key. Note ❒ There are two ways to specify scan settings, as described be- low: •...
Page 903: Checking The Scan To Folder Results
Checking the Scan to Folder Results Checking the Scan to Folder Results B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.
Page 904 Sending Scan Files by Scan to Folder...
Page 905: Storing Files
4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒...
Page 906: Storage Procedure
Storing Files Reference Storage Procedure There are two ways to specify scan settings, as described be- You can scan and store files. low: A A A A Press the { { { { Scanner} } } } key. • Configure each setting for scanning.
Page 907 Storing Files G G G G The File Information screen ap- Specify file information. pears. Specify a user name, file name, and password for the file. Reference For details about specifying file information, see p.47 “Specify- ing file information”. H H H H Press the { { { { Start} } } } key.
Page 908 Storing Files Important Specifying a file name ❒ Do not forget the password. Scan files are automatically named If you forget it, consult the SCAN0001, SCAN0002, etc. If nec- system administrator of the essary, you can change the file machine. name.
Page 909: Displaying The List Of Stored Files
Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file infor- mation. To show the list of stored files, perform the following steps: Note ❒...
Page 910: Viewing The List
Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 911: Searching For Files
Displaying the List of Stored Files List of stored files Note Displays the list of stored files. ❒ The user names shown here are names that were registered on Note the [Administrator Tools] tab in ❒ The files that are stored by func- [System Settings].
Page 912: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering
Storing Files C C C C B B B B Press [OK]. Select a file. The search starts, and files whose name starts with the entered string appear. Note ❒ When you select a password protected file, the Password en- try screen appears.
Page 913: Checking Stored Files From A Client Computer
Displaying the List of Stored Files Reference Checking Stored Files from a For details about installing Client Computer D e s k T o p B i n d e r , s e e p . 1 2 “DeskTopBinder”. For details You can view the list of stored files about the functions of DeskTop- from a client computer using Desk-...
Page 914: Managing Stored Files
Storing Files Managing Stored Files ❒ When you select a password Deleting Files protected file, the Password en- try screen appears. Enter the You can delete files that are no longer correct password, and then needed. press [OK]. When multiple files are selected, the password entry Limitation screen appears each time a pass-...
Page 915 Managing Stored Files B B B B Note Press [Manage / Delete File]. ❒ The user names shown here C C C C Select the file for which you want are names that were regis- to change the file information. tered on the [Administrator Tools] tab in [System Settings].
Page 916 Storing Files E E E E Make sure that the file informa- Changing the password tion was changed as necessary, A Press [Change Password]. and press [Exit]. B Enter a new four to eight digit number as the password using the number keys.
Page 917: Delivering Scan Files
5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.
Page 918: Preparation For Delivering
Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described be- low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required.
Page 919: Network Delivery Scanner Screen
Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 920: Delivering Scan Files
Delivering Scan Files Delivering Scan Files D D D D Make settings for original orien- Delivery Procedure tation, the sides scanned, and oth- er settings if necessary. A scan file is delivered after scan set- tings and destinations are specified. If Reference necessary, you can select a sender and p.76 “Making the Settings Relat-...
Page 921 Delivering Scan Files G G G G ❒ To deselect a destination, press Specify the destination. the destination once more, or You can specify the destination in press [U U U U Prev.] or [T T T T Next] to the following ways: display the destination in the destination field, and then...
Page 922 Delivering Scan Files F Select a destination. Searching for a destination A Press [ G Press [Exit]. B Press [Search Address Book]. Manual entry of a destination A Press [Manual Input]. C Press [Search by Dest. Name]. Note The soft keyboard appears. ❒...
Page 923 Delivering Scan Files Note Selecting a sender from the list ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to display A Press [Attach Sender's Name]. the destination in the desti- nation field, and then press the { { { { Clear/Stop} } } } key.
Page 924 Delivering Scan Files D Enter part of the sender name. Example: To enter 00006 Press the { { { { 6} } } } key, and then Note press the { { { { #} } } } key. ❒ Enter the first character or c h ara c t e r s o f t he s e nd e r name.
Page 925: Simultaneous Storage And Delivery
Delivering Scan Files ❒ When a subject has been speci- ❒ When placing multiple origi- fied, this information is added nals one-by-one, place the next to the scan file. original. For details, see p.79 “Scanning Originals in Several ❒ The subjects that can be selected Times”.
Page 926 Delivering Scan Files Note ❒ There are two ways to specify scan settings, as described be- low: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Set- tings”. • Recall registered settings. For details, see p.82 “Programs”. D D D D Select the destination.
Page 927: Checking The Status Of Delivery
Checking the Status of Delivery Checking the Status of Delivery B B B B The sending results can be checked. Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 “Print & Delete Scanner Journal”.
Page 928 Delivering Scan Files...
Page 929: Using The Network Twain Scanner Function
6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described be- low is required.
Page 930: Scanning Originals
Using the Network TWAIN Scanner Function Scanning Originals C C C C This section explains how to scan Make the scan settings. originals using the network TWAIN A On the [File] menu, point to scanner function. [Add Document], and then click Note [Scan].
Page 931 Scanning Originals D D D D Click [Scan] in the scanner proper- ties dialog box. When there are additional origi- nals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security set- tings, a dialog box requesting your user name and password may appear when you press...
Page 932 Using the Network TWAIN Scanner Function...
Page 933: Specifying Scan Settings
7. Configuring/Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A A A A Note...
Page 934 Configuring/Registering Scan Settings ❖ ❖ ❖ ❖ Resolution • Text / Photo For originals containing a Select the resolution from 100 mixture of text and photo- dpi, 200 dpi, 300 dpi, 400 dpi, or graphs 600 dpi. • Photo ❖ ❖ ❖ ❖ Image Density For originals containing pho- Select the image density in sev- tographs and other pictures...
Page 935 Specifying Scan Settings ❖ ❖ ❖ ❖ Edit Make editing settings. • Erase Border Delete the borders of the scanned original according to the width specified. If you select [Same Width], you can specify, in millimeters, a uniform width for deleting all sides (top, bottom, left, and right).
Page 936: Making The Settings Related To The Orientation Of The Original And Scanned Sides
Configuring/Registering Scan Settings Making the Settings Related to the Orientation of the Original and Scanned Sides To correctly display the top/bottom One-sided original/Two-sided orientation of a scanned original on a original selection client computer, original orientation and page flow must be set when plac- A When scanning one-sided orig- ing the original.
Page 937 Making the Settings Related to the Orientation of the Original and Scanned Sides ❒ If you select [Divide], the set- ❒ To enable [Wait Time for Next ting made here is valid for Original(s): SADF] in [Scanner the last page of the divided Features], select [SADF].
Page 938: For A Network Twain Scanner
Configuring/Registering Scan Settings Note For a Network TWAIN Scanner ❒ If the final page of a divided original is blank, you can When using the network TWAIN skip scanning that page. To scanner, make the setting using the do this, select [1 Side] in [Last TWAIN Driver.
Page 939: Scanning Originals In Several Times
Scanning Originals in Several Times Scanning Originals in Several Times B B B B Originals can be divided and scanned Make settings for scanning area to form a single file using either the and original orientation. exposure glass or the ADF. When originals are divided and scanned, the machine can wait two different ways for additional originals.
Page 940: When A Time Limit Is Not Specified For Additional Originals
Configuring/Registering Scan Settings C When there are additional orig- Note inals, place them within the ❒ The selected destination ap- specified time. pears while scanning the The machine starts scanning au- originals. tomatically. B When there are additional orig- inals, place them within the Note specified time, and then press ❒...
Page 941 Scanning Originals in Several Times B B B B Note Make settings for scanning area ❒ The selected destination appears and original orientation. while scanning the originals. Reference F F F F p.76 “Making the Settings Relat- When there are additional origi- ed to the Orientation of the nals to scan, place them and press the { { { { Start} } } } key.
Page 942: Programs
Configuring/Registering Scan Settings Programs C C C C You can register frequently used set- m Register]. Press [m tings in the machine memory and re- call them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒...
Page 943: Recalling A Program
Programs G G G G Press the number of the program Recalling a Program for which you changed settings or the number of a different pro- A A A A Make sure the { { { { Scanner} } } } key is se- gram in which you want to regis- lected, and then press the { { { { Pro- ter the changed settings.
Page 944: Changing The Program Name
Configuring/Registering Scan Settings Changing the Program Name A A A A Make sure the { { { { Scanner} } } } key is se- lected, and then press the { { { { Pro- gram} } } } key. B B B B Press [Change Name].
Page 945: Troubleshooting
8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.
Page 946: When The Delivery Function Does Not Work
Troubleshooting When the Delivery Function Does Not Work Problems Causes and solutions The delivery scanner func- • If the network TWAIN scanner screen appears when the ma- tion screen is not dis- chine is switched to scanner mode, press [Exit] to switch to the played.
Page 947: The Network Delivery Function Cannot Be Used
If Your Machine Does Not Operate As You Want The Network Delivery Function Cannot Be Used Problems Causes and solutions The network delivery The delivery software may be an old version or a security setting function cannot be used. may be specified. Consult the machine administrator.
Page 948: When A Message Is Displayed
Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis- played), and contact your service representative.
Page 949 When a Message Is Displayed Message Causes and solutions For details about the maximum Cannot send scanned data. Exceeded number of files that can be stored, max. number of files. Unable to cap- see p.121 “Store”. Reduce the ture files. number of stored files for transmis- sion or delete unnecessary stored files.
Page 950 Troubleshooting Message Causes and solutions For details about the maximum Exceeded max. file capacity. Delete number of files that can be stored, the unnecessary stored files. see p.121 “Store”. Reduce the number of stored files for transmis- sion or delete unnecessary stored files.
Page 951 When a Message Is Displayed Message Causes and solutions A network error has occurred and Exceeded time limit for LDAP server connection has failed. Try the opera- search. Check the server status. tion once more. If the message is still shown, the network may be crowd- ed.
Page 952 Troubleshooting Message Causes and solutions You cannot delete the password of a Selected file is currently in use. file whose status is “Waiting...” or Cannot change password. that is being edited with DeskTop- Binder. Delete the password after canceling delivery or completing ed- iting.
Page 953 When a Message Is Displayed Message Causes and solutions A specified destination or sender's The destination list has been updated. name was cleared when the destina- Specified destination(s) or sender's tion list in the delivery server was name has been cleared. updated.
Page 954: When An Error Message Appears On The Client Computer
Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again.
Page 955 When a Message Is Displayed Message Causes and solutions [Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning area. [Clear Misfeed(s) in ADF.] Remove jammed originals, and place them again.
Page 956 Troubleshooting Message Causes and solutions [Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the com- puter or copy Winsock from the operat- ing system CD-ROM. [No response from the scanner.] • Check whether the machine is con- nected to the network correctly.
Page 957: Initial Scanner Setup
9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide.
Page 958 Initial Scanner Setup ❖ ❖ ❖ ❖ Destination List Settings For explanations of settings, see p.105 “Destination List Settings”. Settings Default E-mail Scan to Store Delivery TWAIN Folder ❍ ❍ ❍ Destination List Display Delivery Priority 1 Server ❍ ❍ Destination List Display E-mail Ad- Priority 2...
Page 959 Scanner Features ❖ ❖ ❖ ❖ Administrator Tools For explanations of settings, see p.107 “Administrator Tools”. Settings Default E-mail Scan to Store Delivery TWAIN Folder Menu Protect Level 2...
Page 960: Adjusting Scanner Features
Initial Scanner Setup Adjusting Scanner Features G G G G In Scanner Features, you can make C C C C F F F F Repeat steps to make the settings for basic operations when us- necessary settings, and then click ing this machine as a scanner.
Page 961: Settings
Settings Settings ❒ If [Set Wait Time] is selected, en- Scan Settings ter the wait time in seconds (3- 999) for placing additional orig- This section explains how to set the inals with the number keys. defaults for scan settings. Scanning will start if additional originals are placed and the The scan settings consist of the fol-...
Page 962 Initial Scanner Setup ❖ ❖ ❖ ❖ Wait Time for Next Original(s): SADF • Changing the settings such as the scan settings When dividing originals and scan- ning them separately with the • Opening the upper cover of ADF to form a single file, select [Set the ADF Wait Time] or [Continuous Wait] for •...
Page 963 Settings ❒ When [Off] is selected and [Auto Selecting a custom size Detect] is selected for scan size, if originals of different sizes are When selecting [Custom Size] as the placed in the ADF, the maxi- scan size, follow the procedure be- mum size will be detected as the low.
Page 964 Initial Scanner Setup D D D D • Original Size Enter the scan size (area) with the X1: 140-432 mm (5.5”-17.0”) number keys. Y1: 140-297 mm (5.5”-11.7”) Select and enter values for [X3] and • Scan Area [Y3], and then press the { { { { #} } } } key. X3: 10-432 mm (0.4”-17.0”) Y3: 10-297 mm (0.4”-11.7”) Keep the scan area settings within...
Page 965: Destination List Settings
Settings Destination List Settings Send Settings Select the defaults for the titles and This section explains how to set the the display priority for the destina- defaults for settings such as the com- tion list in the machine and the deliv- pression level for the scan file and ery server.
Page 966 Initial Scanner Setup ❖ ❖ ❖ ❖ Compression (Black & White) • [Do not Print: Disable Send]: Transmission/delivery cannot Select whether or not to compress be performed when the journal black and white scan files. is full. Note ❒ The actual time required for file Note ❒...
Page 967: Administrator Tools
Settings Note Note ❒ When [Multi-page: TIFF] or [Multi- ❒ If you select [Send & Store], "Send page: PDF] is selected for [File & Store" appears in [Scanner Fea- Type Priority], the image will not tures], and files are stored and be divided even if [Yes (per sent simultaneously.
Page 968 Initial Scanner Setup...
Page 969: 10. Appendix
10. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.
Page 970 Appendix ❖ ❖ ❖ ❖ When Full Colour is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table. 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi ❍ ❍ ❍ ❍...
Page 971: When Using As A Network Twain Scanner
Relationship between Resolution and File Size When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net- work TWAIN scanner, see TWAIN Driver Help. ❖ ❖ ❖ ❖ When Binary, Halftone, Gray Scale, 8 colours, or 8 colours (halftone) is selected as the Colours/ Gradations The originals can be scanned using combinations marked with ❍...
Page 972 Appendix ❖ ❖ ❖ ❖ When 16770K colours is selected as the Colours/ Gradations The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S). 1000 1100 1200 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍...
Page 973: Relationship Between File Type Specified For Scanning And File Type Specified For E-Mail/File
Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File Relationship between File Type Specified for Scanning and File Type Specified for E- mail/File The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.
Page 974: Placing Originals
Appendix Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒...
Page 975 Placing Originals The original displayed on a computer When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way.
Page 976: Scanning Documents Of Different Sizes
Appendix Scanning Documents of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals. Settings E-mail/Scan to Folder/Store/Net- TWAIN Scanner work Delivery Scanner [Mixed Sizes] is not •...
Page 977: Software Supplied On Cd-Rom
Software Supplied on CD-ROM Software Supplied on CD-ROM Table of files CD-ROM Wizard for the TWAIN Driver and utilities TWAIN Driver for Windows 95/98/Me, Drivers Twain Windows XP, Windows 2000, Windows NT Utility DeskV2 DeskTopBinder Lite TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
Page 978: Desktopbinder
Appendix DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files.
Page 979: Specifications For Transmission/Store/Delivery Functions
Specifications for Transmission/Store/Delivery Functions Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission E-mail Maximum Number of Characters That Can Be Title...
Page 980 Appendix Scan to Folder Maximum Number of Characters That Can Be Destination folder Entered for Scan to Folder path: 256 characters User name: 128 characters Password: 128 char- acters Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 char- acters...
Page 981: Store
Specifications for Transmission/Store/Delivery Functions Store Maximum Number of Characters That Can Be File Name Entered for Stored File Information User Name Password 4-8 digit number Maximum Number of Stored Files That Can Be Selected at Once Maximum number of files that can be stored 2000 Maximum number of pages that can be stored 9000...
Page 982: Specifications
Appendix Specifications Scan method Flatbed scanning Maximum power consumption 1500W Image sensor type Surface of exposure glass/ADF: CCD Image Sensor Back of ADF: Contact Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) (optional), and IEEE 802.11b (Wireless LAN) (optional) A3/297 ×...
Page 983 INDEX A.C.S. Sensitivity Level , 103 Indicators , 3 Administrator Tools , 99 , 107 Installing software , 11 {Interrupt} } } } key , 3 Background Density of ADS (Full Colour) , 103 LDAP server , 5 Login (Using the Control Panel) , 13 Log Off (Using the Control Panel) , 14 Checking the status of delivery , 67 {Check Modes} } } } key , 3...
Page 984 Save , 71 Scanning originals , 70 Scanning Originals in Several Times , 79 Scan Settings , 97 , 101 Scan Size , 74 Scan to Folder , 6 , 31 , 120 Scan to Folder Screen , 32 Scan Type , 73 , 74 Selecting a custom size , 103 Select Title , 105 Send Settings , 98 , 105...
Page 985 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
Page 986 GB GB B180-7518...
Page 987 Operating Instructions Security Reference Getting Started Preventing Information Leaks Preventing Unauthorized Use of Functions and Settings Enhanced Network Security Management Based on Authentication and Access Control Specifying the Administrator/Security Functions Troubleshooting Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide"...
Page 988 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens- The preceding list is meant as a guide only and is not inclusive.
Page 989 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as a PDF file.
Page 990 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 991 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 1. Getting Started Enhanced Security....................3 Glossary ........................4 Security Measures Provided by this Machine.............5 Preventing Information Leaks ..................5 Preventing Unauthorized Operation ................6 Enhanced Network Security..................7 2.
Page 992 Protection Using Encryption ................44 SSL (Secure Sockets Layer) Encryption ..............45 User Settings for SSL (Secure Sockets Layer) ............49 Setting the SSL / TLS Encryption Mode..............49 SNMPv3 Encryption ....................51 5. Management Based on Authentication and Access Control The Management Function .................
Page 993 8. Appendix Operations by the Supervisor................101 Logging on as the Supervisor ................101 Logging off as the Supervisor ................102 Changing the Supervisor..................102 Resetting an Administrator’s Password ..............103 Machine Administrator Settings............... 105 System Settings .....................105 Copier Features .....................107 Facsimile Features ....................107 Printer Features/Normal Operation ................108 Scanner Features....................109 Settings via Web Image Monitor ................109...
Page 995: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 997: Getting Started
1. Getting Started Enhanced Security This machine's security function can be enhanced through the management of the machine and its users using the improved authentication functions. By specifying access limits on the machine’s functions and the documents and data stored in the machine, you can prevent information leaks and unauthorized access.
Page 998: Glossary
Getting Started Glossary ❖ ❖ ❖ ❖ Administrator Administrators manage a specific area of machine usage, such as settings or user registration. There are four types of administrator: user administrator, network adminis- trator, machine administrator, and file administrator. One person can act as more than one type of administrator.
Page 999: Security Measures Provided By This Machine
Security Measures Provided by this Machine Security Measures Provided by this Machine Preventing Information Leaks ❖ ❖ ❖ ❖ Printing confidential files Using the printer’s Locked Print, you can store files in the machine as confi- dential files and then print them. You can print a file using the machine’s con- trol panel and collect it on the spot to prevent others from seeing it.
Page 1000: Preventing Unauthorized Operation
Getting Started ❖ ❖ ❖ ❖ Overwriting the Data on the Hard Disk You can overwrite data on the hard disk. Reference For details, see p.26 “Overwriting the Data on the Hard Disk”. Preventing Unauthorized Operation ❖ ❖ ❖ ❖ Preventing Modification or Deletion of Stored Data You can specify who is allowed to access stored scan files and files stored in Document Server.
Page 1001: Enhanced Network Security
Security Measures Provided by this Machine Enhanced Network Security ❖ ❖ ❖ ❖ Preventing Unauthorized Access You can limit IP addresses or disable ports to prevent unauthorized access over the network and protect the address book, stored files, and default set- tings.
Page 1002 Getting Started...
Page 1003: Preventing Information Leaks
2. Preventing Information Leaks Printing a Confidential Document Depending on the location of the machine, it is difficult to prevent unauthorized persons from viewing prints lying in the machine’s output trays. When printing confidential documents, use the Locked Print function. ❖...
Page 1004: Printing A Locked Print File
Preventing Information Leaks Reference For details, see the printer driver Help. Printing a Locked Print File To print a Locked Print file, face the machine and print the file using the control panel. Preparation For details about logging on with user authentication, see p.70 “Login (Using the Control Panel)”.
Page 1005: Deleting Passwords Of Locked Print Files
Printing a Confidential Document Deleting Passwords of Locked Print Files The password of a Locked Print file can be deleted by the file administrator. A A A A Press the { { { { Printer} } } } key. B B B B Press [Locked &...
Page 1006: Deleting Locked Print Files
Preventing Information Leaks Deleting Locked Print Files A Locked Print file can be deleted by the file creator (owner) or file administra- tor. Limitation ❒ For the file creator (owner) to delete the Locked Print file, the file password is required.
Page 1007: Specifying Access Permission For Stored Files
Specifying Access Permission for Stored Files Specifying Access Permission for Stored Files You can specify who is allowed to access stored scan files and files stored in the Document Server. You can prevent activities such as the printing or sending of stored files by un- authorized users.
Page 1008: Assigning Users And Access Permission For Stored Files
Preventing Information Leaks Assigning Users and Access Permission for Stored Files This can be specified by the file creator (owner) or file administrator. Specify the users and their access permissions for each stored file. By making this setting, only users granted access permission can access stored files.
Page 1009 Specifying Access Permission for Stored Files G G G G Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. H H H H Press [Exit].
Page 1010: Assigning The User And The Access Permission For The User's Stored Files
Preventing Information Leaks Assigning the User and the Access Permission for the User’s Stored Files This can be specified by the file creator (owner) or file administrator. Specify the users and their access permission to files stored by a particular user. Only those users granted access permission can access stored files.
Page 1011 Specifying Access Permission for Stored Files F F F F Press [Protection]. G G G G Under "Protect File(s)", press [Program/Change/Delete] for "Permissions for Users/Groups". If the setting to be specified does not appear, press [T T T T Next] to scroll down to other settings.

This manual is also suitable for:

3245c 3228c

Aficio 3235C Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R WARNING and R R CAUTION

ENERGY STAR Program

Machine Types

1 Getting Started

Guide to Components

Control Panel

Turning on the Power

2 Combined Function Operations

Changing Modes

Multi-Access

3 Document Server

Relationship between Document Server and Other Functions

Using the Document Server

Settings for the Document Server

4 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering the Transfer Request

Registering SMTP and LDAP Authentication

5 Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

D Adding Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

Replacing the Stamp Cartridge

Adjusting the Colour Registration

6 Remarks

Dos and Don'ts

Saving Colour Copies

Toner

Where to Put Your Machine

Maintaining Your Machine

Cleaning the Dustproof Glass

Earth Leakage Breaker

Replacing the Waste Toner Bottle

Other Functions

Counter

7 Entering Text

8 Specifications

Main Unit

Options

Copy Paper

Index

Table of Contents

Machine Types

Functions Requiring Optional Configurations

Control Panel

Originals

1 Placing Originals

Placing Originals

Basic Procedure

2 Copying

Copying from the Bypass Tray

Making A3, 11" × × × × 17" Full Bleed Copies

Colour Functions

Copier Functions

Storing Data in the Document Server

Programs

Colour Adjustment