Introducing The 'Account Modes - Neopost IS-6000 User Manual

Introducing the 'Account Modes'

5.1

Introducing the 'Account Modes'

Four different 'Account modes ' allow you to carry out the security and account man-
agement requirements of your mailing operations.
The four 'Account modes ' correspond to the on/off status of two functions:
The Accounting function, which tracks the usage of postage by charging accounts
•
at each meter operation
The Access Control function, which controls the access of users to the machine
•
via PIN codes .
Note:
To set a security PIN code to add credit, see
•
Accounting Function
The accounting function allows you to track postage expenses associated with, for
example :
different departments in your organization (marketing, sales...)
•
different companies on the premises, if the mailing system is shared, etc.
•
Use one of the 'Account modes' to switch the accounting function on or off:
Accounts (On) : you can use accounts and create usage reports.
•
No accounts (Off) : postage usage will not be applied to accounts.
•
When the accounting function is on, the mailing system charges the current account
when printing postage. Users can change accounts according to the provider of the
mail.
When the accounting function is off, all postage is recorded in the same general
account.
As supervisor, you can define accounts and groups of accounts, and then generate
reports on the usage of each account or groups of accounts.
You can also assign the accounts to different users, as described in the section
Access Control Function
See also
In order to control the use of credit, each account can be allocated a budget that
•
cannot be exceeded, and surcharges can be applied for external accounts. These
optional features are included in the
Updates
p.241 ).
below.
Advanced Reporting
Crediting PIN code
option (see
p.215 .
Options and
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