Canon 4204B019AA User Manual

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Table of Contents
How to Use This Manual
Printing This Manual
MC-4432-V1.00
Basic Guide
Advanced Guide
Troubleshooting
Describes the summary of
Describes the detailed
this product.
function of this product.

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Table of Contents
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  • Page 1 How to Use This Manual Printing This Manual MC-4432-V1.00 Basic Guide Advanced Guide Troubleshooting Describes the summary of Describes the detailed this product. function of this product.
  • Page 2 How to Use This Manual Printing This Manual MP-4182-V1.00 Advanced Guide Contents Overview of the Machine Other Usages Main Components Printing the Template Forms such as Notebook Paper How to Navigate Menus on the LCD Printing Photos Directly from Your Digital Camera or Mobile Phone Preparing for Faxing Machine Settings...
  • Page 3: Overview Of The Machine

    Advanced Guide Troubleshooting > Overview of the Machine Contents Overview of the Machine This section shows the component names of the machine and describes the basic operations you need to know before using it. Main Components Front View Rear View Inside View Operation Panel How to Navigate Menus on the LCD...
  • Page 4: Main Components

    Advanced Guide Troubleshooting > Overview of the Machine > Main Components Contents Main Components Front View Rear View Inside View Operation Panel Front View ADF (Auto Document Feeder) Load a document to copy, scan, or fax. The documents loaded in the Document Tray are scanned automatically one sheet at a time.
  • Page 5 Document Cover Open to load an original on the Platen Glass. (10) Wi-Fi lamp Lights or flashes blue to indicate the wireless LAN status. Lights: Wireless LAN active is selected. Flashes: Printing or scanning over wireless LAN. Also flashes while searching for wireless LAN access point during setup and when connecting to the access point.
  • Page 6: Rear View

    Rear View (16) External Device Jack Connect an external device such as telephone, answering machine, or modem of a computer. Important Do not touch the metal casing. Note Remove the Telephone connector cap to connect the external device. (17) Telephone Line Jack Connect the telephone line.
  • Page 7: Operation Panel

    (20) Ink Cartridge Locking Covers Lock the FINE Cartridges into place. (21) FINE Cartridge Holder Install the FINE Cartridges. The Color FINE Cartridge should be installed into the left slot ( ) and the Black FINE Cartridge should be installed into the right slot ( (22) FINE Cartridges (Ink Cartridges) A replaceable cartridge that is integrated with Print Head and ink tank.
  • Page 8 ON button (POWER lamp) Turns the power on or off. Lights or flashes green to indicate the power status. Before turning on the power, make sure that the Document Cover is closed. Important Disconnecting the power plug When disconnecting the power plug after turning off the power, be sure to confirm that lamp is not lit.
  • Page 9 Used to enter numerical values such as the number of copies, as well as fax/telephone numbers and characters. Redial/Pause button Used to select a number from those recently dialed with the Numeric buttons to redial. You can also use this button to enter pause time between or after numbers when dialing or registering numbers for example international calls.
  • Page 10 Page top...
  • Page 11: How To Navigate Menus On The Lcd

    Advanced Guide Troubleshooting > Overview of the Machine Contents > How to Navigate Menus on the LCD How to Navigate Menus on the LCD You can use the machine to make copies, send/receive faxes, or scan originals without a computer. You can also make good use of the various functions of the machine with menus and setting items displayed on the LCD.
  • Page 12: Fax Settings

    Pressing the Menu button while in the copy standby screen cycles through the available menus in the order shown below. You can use the (+) button to scroll through the menu selections. The following lists of menu items will help you find an appropriate menu item for a specific function you want to set.
  • Page 13: Device Settings

    Receive mode set. Memory reference Print reports/lists TEL no. registration FAX user settings Transmission settings Reception settings Save to Saving Scanned Data on the Computer USB flash drive Device settings Machine Settings Print settings LAN settings Device user settings Mobile phone settings Bluetooth settings PictBridge settings Reset setting...
  • Page 14 Checklist Staff paper 1 Staff paper 2 Handwriting paper Weekly schedule Monthly schedule Basic Operation on the Setting Options When printing in the copy or fax mode, or saving scanned data on a computer or a USB flash drive in the scan mode, you can use the Settings button to change settings on the paper for printing or scanning options according to the mode you use.
  • Page 15: Preparing For Faxing

    Advanced Guide Troubleshooting Contents > Preparing for Faxing Preparing for Faxing This section describes typical examples of connecting and setting up the machine before using the faxing functions. Confirming the Telephone Line Connection Connecting Various Lines Setting the Telephone Line Type Specifying the Basic Settings for Faxing Sender Information Setting the Date and Time...
  • Page 16 Advanced Guide Troubleshooting > > Confirming the Telephone Line Connection Contents Preparing for Faxing Confirming the Telephone Line Connection For the basic connection of the machine, refer to the printed manual: Getting Started . This guide describes other typical connections. The machine cannot send/receive faxes if the connection is incorrect.
  • Page 17: Setting The Telephone Line Type

    (A) Digital Subscriber Line (B) xDSL modem (splitter may not be built-in to the modem) (C) WAN (Wide Area Network) (D) Broadband router compatible with Internet Telephone (E) Computer (F) Telephone or answering machine (G) LAN (Local Area Network) (H) TEL (I) LINE *Port configurations and names may vary depending on the product.
  • Page 18 Before using your machine, make sure you set the correct telephone line type for your telephone line. If you are unsure of your telephone line type, contact your telephone company. For xDSL or ISDN connections, contact the telephone company or service provider to confirm your line type. Note Telephone line type will not appear in countries or regions where Rotary pulse is not supported.
  • Page 19 Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing Contents Preparing for Faxing Specifying the Basic Settings for Faxing This section describes the basic settings for faxing such as how to register the sender information, to enter numbers and letters, to set daylight saving time, etc. Sender Information Setting the Date and Time Setting Daylight Saving Time (Summer Time)
  • Page 20: Sender Information

    Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing > Sender Information Contents Preparing for Faxing Sender Information If the unit name and unit fax/telephone number are registered, they are printed with date and time as sender information on the recipient's fax. (A) Date and time of transmission (B) Unit fax/telephone number (C) Unit name...
  • Page 21: Setting The Date And Time

    Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing > Setting the Date and Time Contents Preparing for Faxing Setting the Date and Time Note When the machine is connected to a computer with the MP Drivers installed, the date and time setting will be copied from the computer to the machine.
  • Page 22: Setting Daylight Saving Time (Summer Time)

    Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing > Setting Daylight Saving Time (Summer Contents Preparing for Faxing Time) Setting Daylight Saving Time (Summer Time) Some countries adopt the daylight saving time (summer time) system that shifts the clock time forward at certain periods of the year.
  • Page 23 Make sure that Set week is selected, and press the button. Use the (-) or (+) button to select the week when summer time starts, and button. press the Make sure that Set day of week is selected, and press the button.
  • Page 24 Make sure that Set shift time is selected, and press the button. Use the Numeric buttons to enter the time (in 24-hour format) when summer time ends. Precede single digits with a zero. button. Press the (10) The summer time end date/time will be set. Press the FAX button to return to the fax standby screen.
  • Page 25 Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing > Registering User Information Contents Preparing for Faxing Registering User Information Important Before sending a fax, be sure to enter your fax/telephone number and name in Unit TEL no. registr. and Unit name registr.
  • Page 26 Press the FAX button to return to the fax standby screen. Page top...
  • Page 27 Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing > Entering Numbers, Letters, and Symbols Contents Preparing for Faxing Entering Numbers, Letters, and Symbols With the Numeric buttons on the machine, you can enter the unit name and the recipient's name for the coded speed dial.
  • Page 28 Note Here describes the procedure to enter the unit name as example. To display the Unit name Registering User Information registr. screen, see Use the Numeric buttons to enter characters. Press the button repeatedly until the character you want to enter appears. To enter characters (ex., to enter "EU"): Press the button twice.
  • Page 29: Auto Print

    Advanced Guide Troubleshooting > > Specifying the Basic Settings for Faxing Contents Preparing for Faxing > Other Basic Settings Other Basic Settings You can select the following items in FAX user settings of Fax settings. For details, refer to the on-screen manual: Advanced Guide Auto print When ON is selected, a received fax or Activity report will be printed automatically when the machine...
  • Page 30: Setting The Receive Mode

    Advanced Guide Troubleshooting > > Setting the Receive Mode Contents Preparing for Faxing Setting the Receive Mode There are four receive modes as follows. TEL priority mode Fax priority mode Fax only mode or Network switch DRPD This setting is only available in US and Canada. This setting may not be available depending on the country or region of purchase.
  • Page 31: Selecting A Receive Mode

    Display the DRPD: Fax ring pat. screen. Press the FAX button, and press the button. Menu Use the (-) or (+) button to select Reception settings in the Fax settings menu, and press the OK button. Use the (-) or (+) button to select DRPD: Fax ring pat., and press the button.
  • Page 32: Fax Only Mode

    Available settings for an incoming call Change the number of times to ring the telephone. Ring count Available settings for a voice call Change the number of seconds until the machine starts ringing. Ring start time in Fax priority mode Change the number of seconds that the machine rings.
  • Page 33 Advanced Guide Troubleshooting > Faxing Contents Faxing This section describes the basic operation to send or receive faxes with the fax functions of the machine. Sending Faxes Sending a Fax with the Numeric Buttons Redialing the Number Dialed with the Numeric Buttons Using Various Sending Functions Settings for Sending Faxes Receiving Faxes...
  • Page 34: Sending Faxes

    Advanced Guide Troubleshooting > Contents Faxing > Sending Faxes Sending Faxes This section describes dialing and sending faxes directly using the Numeric buttons. For details on other ways to send faxes, see Using Various Sending Functions Sending a Fax with the Numeric Buttons Redialing the Number Dialed with the Numeric Buttons Sending a Fax with the Numeric Buttons Important...
  • Page 35 Press the FAX button. Adjust the scan contrast and resolution as necessary. Press the FAX Quality button. The Scan contrast screen will appear. Use the (-) or (+) button to select the scan contrast. (-) button decreases the scan contrast, and the (+) button increases the scan contrast.
  • Page 36 Press the Color button for color sending, or the Black button for black & white sending. The machine starts scanning the original. Important Color sending requires that the recipient's fax machine supports color faxing. If the recipient's fax machine does not support color faxing, you can set the machine to send a fax in black-and-white.
  • Page 37 Press the Redial/Pause button. The fax/telephone number last dialed with the Numeric buttons will be displayed. Use the (-) or (+) button to select the fax/telephone number to redial. button. Press the The selected number will appear in the fax sending screen. Send the fax.
  • Page 38: Group Dial

    Advanced Guide Troubleshooting > Contents Faxing > Using Various Sending Functions Using Various Sending Functions You can send a fax in various ways as follows. For details, refer to the on-screen manual: Advanced Guide Sending a Fax after Speaking on Telephone You can send a fax manually after speaking on telephone if you want to talk to the recipient before sending a fax, or if the recipient has a fax machine that cannot receive fax automatically.
  • Page 39 Broadcasting) You can send the same documents to two or more recipients with one operation. The recipients can be specified with the Numeric buttons, coded speed dial, and group dial in combination. Preventing Dialing a Wrong Number (Fax number re-entry) To prevent dialing a wrong number, you enter the same number again for confirmation after entering the fax/telephone number with the Numeric buttons, and can send the fax only when the number is identical.
  • Page 40: Tx Start Speed

    ECM TX Sends faxes in ECM (Error Correction Mode). When the recipient's fax machine is compatible with ECM, the machine resends the fax after correcting errors automatically. Pause time settings Sets the length of time paused for each press of the Redial/Pause button when entering fax/ telephone number.
  • Page 41: Receiving Faxes

    Advanced Guide Troubleshooting > Contents Faxing > Receiving Faxes Receiving Faxes This section describes the operation to receive a fax with the machine depending on the receive mode. This section also describes the operation to print documents stored in the memory of the machine such as when ink or paper runs out.
  • Page 42: Receiving A Fax

    Note The paper settings are shared among the copy mode, fax mode, and template print. After printing in other modes, confirm or change the paper settings. If page size other than A4, 8.5"x11" (LTR), or Legal (or 8.5"x14"), or a media type other than Plain paper is selected, faxes or reports cannot be printed.
  • Page 43 Remote Reception When the call is a voice call: The telephone will ring when a call incomes. Pick up the handset, and talk on the telephone. Note If you have subscribed to Duplex Ringing service in Hong Kong, the machine will receive faxes automatically even if you set the receive mode of the machine to TEL priority mode.
  • Page 44 Note Other options Change the number of times to ring the telephone. Settings for Receiving Faxes When the call is a voice call: The telephone will ring when a call incomes. When the machine detects a voice call, the machine will ring. Pick up the handset, and press the Stop button to talk on the telephone.
  • Page 45 Note If a telephone is connected to the machine, the telephone will ring when a call incomes. When DRPD or Network switch is selected: When the call is a fax: The telephone will ring when a call incomes. The machine will receive the fax automatically when the fax ring pattern is detected. Note Other options Change the number of times to ring the telephone.
  • Page 46: Memory Receiving

    Note To use this feature, you need to subscribe to a compatible service provided by your telephone company. Contact your telephone company for details. For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) For details, see For Network switch The name of this service varies depending on the country or region of purchase.
  • Page 47 Preparing for Receiving a Fax A media type other than Plain paper is selected for Media type. Select Plain paper for Media type. Preparing for Receiving a Fax You pressed the Stop button to cancel printing of a fax. Press the FAX button to resume printing of the fax. Note The machine can store up to approximately 50 pages* (max.20 documents) of faxes in memory.
  • Page 48 Select Save all documents to save all documents in the memory on the USB flash drive. Use the (-) or (+) button to select Yes, and press the OK button. The machine starts printing documents in the memory one by one. To delete the printed document, use the (-) or (+) button to select Yes.
  • Page 49: Remote Reception

    Advanced Guide Troubleshooting > Contents Faxing > Using Various Receiving Functions Using Various Receiving Functions The machine has various receiving functions as follows. For details, refer to the on-screen manual: Advanced Guide Fax Reception Rejection The machine can be set to reject faxes from specific senders. The fax reception rejection can be set for the faxes sent with no sender information, the numbers not registered to the coded speed dial, or the numbers registered to the rejected numbers.
  • Page 50: Rx Start Speed

    Manual/auto switch Receives faxes automatically after the external telephone rings a specified length of time when the receive mode is set to TEL priority mode. RX image reduction Reduces to print received faxes automatically so that they fit in the selected page size. RX start speed Selects the fax receiving speed.
  • Page 51 Advanced Guide Troubleshooting > Contents Faxing > Using Useful Fax Functions Using Useful Fax Functions The machine has various fax functions as follows. For details, refer to the on-screen manual: Advanced Guide Print reports/lists Press the button, then the Menu button to display the Fax settings menu, and select Print reports/lists.
  • Page 52 Advanced Guide Troubleshooting > Copying Contents Copying You can copy in the various methods such as enlarging/reducing or copying two original pages onto a single sheet of paper. Making Copies Changing the Settings Using Various Copy Functions Page top...
  • Page 53: Making Copies

    Advanced Guide Troubleshooting > Copying > Making Copies Contents Making Copies This section describes the procedure to copy a document of A4 size on plain paper. For the operation, see the notes and operation procedure described in the reference page. You need to prepare: Originals to copy.
  • Page 54: Start Copying

    Load an original on the Platen Glass or in the ADF. Loading Originals To load the original on the Platen Glass, align it with the alignment mark WITH THE SIDE TO COPY FACING DOWN as shown below. Then close the Document Cover gently. Note For details on the types and conditions of the original which can be copied, and how to load the original in the ADF, see...
  • Page 55: Changing The Settings

    Press the Color button for color copying, or the Black button for black & white copying. The machine starts copying. Remove the original on the Platen Glass or the Document Output Slot after copying is completed. Important Do not open the Document Cover or move the loaded original until copying is completed. Note Stop button to cancel copying.
  • Page 56 cannot make a borderless copy of the document loaded in the ADF. Load the original on the Platen Glass. If Borderless copy is selected, slight cropping may occur at the edges since the copied image is enlarged to fill the whole page. The settings of the print quality, automatic intensity adjustment, etc.
  • Page 57: Using Various Copy Functions

    Advanced Guide Troubleshooting > Copying Contents > Using Various Copy Functions Using Various Copy Functions You can make various kinds of copies, such as making borderless copies or copying two pages onto a single sheet, by selecting Special copy in the copy mode. Advanced Guide For details, refer to the on-screen manual: Frame erase...
  • Page 58 Page top...
  • Page 59 Advanced Guide Troubleshooting > Scanning Contents Scanning You can save scanned data to your computer, and edit or process them with the supplied software application. You can also save scanned data on a USB flash drive inserted into the machine. Saving Scanned Data on the Computer Preparing for Scanning with the Operation Panel Saving Scanned Data on the Computer...
  • Page 60 Advanced Guide Important Please note that Canon shall not be liable for any damage or loss of the data for any reason whatsoever, even within the warranty period of the machine. Note You can select Auto scan only when saving scanned data on the computer with the USB cable.
  • Page 61 Press the SCAN button. If Save to is being displayed, use the (-) or (+) button to select PC, and button. press the The computer selection screen will appear. Note If save to is not displayed, press the button to display it. Menu Select the computer to save scanned data, and press the button.
  • Page 62 Do not open the Document Cover or move the loaded original until scanning is completed. Note The position or size of the original may not be scanned correctly depending on the type of original. If the scan is not performed correctly, try to scan again after selecting Document or Photo for Document type and changing the settings of Scan size, etc.
  • Page 63 Advanced Guide Troubleshooting > Contents Scanning > Using Various Scan Functions Using Various Scan Functions You can save scanned data also on the USB flash drive inserted into the machine by selecting USB flash drive in Save to in the scan mode. Advanced Guide For details, refer to the on-screen manual: USB flash drive...
  • Page 64: Printing From Your Computer

    Advanced Guide Troubleshooting > Printing from Your Computer Contents Printing from Your Computer This section describes the procedure to print documents or photos with a computer. You can easily print photos taken with your digital camera by using Easy-PhotoPrint EX supplied with the machine.
  • Page 65: Printing Photos (Easy-Photoprint Ex)

    (Solution Menu) on the (Print photos or albums, etc.). desktop and click Solution Menu To start Easy-PhotoPrint EX from the Start menu, select All Programs (or Programs), Canon Utilities, Easy-PhotoPrint EX, then Easy-PhotoPrint EX. Click Photo Print. Note You can select Album, Calendar, Stickers, etc., besides Photo Print.
  • Page 66 Select a photo to print. Select the folder in which images are saved. Click the image to print. The number of copies appears as "1", and the image you selected appears in the selected image area (A). You can select two or more images at the same time. Note (Up arrow) to change the number of copies.
  • Page 67 To cancel a print job in progress, press the Stop button on the machine or click Cancel Printing on the printer status monitor. To display the printer status monitor, click Canon XXX Printer (where " XXX " is your machine's name) on the taskbar. In Windows 7 operating system (hereafter referred to as "Windows 7"), click the printer icon on the taskbar.
  • Page 68: Creating Your Own Prints

    Advanced Guide Troubleshooting > Printing from Your Computer > Printing Photos (Easy-PhotoPrint EX) > Using Various Functions of Easy- Contents PhotoPrint EX Using Various Functions of Easy-PhotoPrint EX This section introduces a few of the useful functions of Easy-PhotoPrint EX. Advanced Guide For details, refer to the on-screen manual: Creating Your Own Prints...
  • Page 69: Printing Documents

    Advanced Guide Troubleshooting > Printing from Your Computer > Printing Documents Contents Printing Documents This section describes the procedure to print a document of A4 size on plain paper. For details, refer to the on-screen manual: Advanced Guide Note Operations may vary depending on your software application. For details on the operation, refer to the instruction manual of your application.
  • Page 70: Start Printing

    The settings suitable for the print object such as media type or print quality will also appear. When you specify two or more copies in Copies, the Collate check box will be selected. Make sure of the displayed settings. Here we make sure that Plain Paper in Media Type, Standard in Print Quality, and A4 in Printer Paper Size are selected.
  • Page 71 To cancel a print job in progress, press the Stop button on the machine or click Cancel Printing on the printer status monitor. To display the printer status monitor, click Canon XXX Printer (where " XXX " is your machine's name) on the taskbar. In Windows 7, click the printer icon on the taskbar.
  • Page 72 Advanced Guide Troubleshooting Contents > Other Usages Other Usages This section introduces the procedure to print the template forms such as notebook paper, etc., the setting items of the machine, and the function to print directly from a digital camera or mobile phone. This section also introduces useful software applications you can use with the machine.
  • Page 73 Advanced Guide Troubleshooting > > Printing the Template Forms such as Notebook Paper Contents Other Usages Printing the Template Forms such as Notebook Paper This section describes the procedure to select and print the template forms. You need to prepare: Media Types You Can Use A4, B5, or Letter-sized plain paper.
  • Page 74 Use the (-) or (+) button to specify Page size, and press the button. Note You can only select A4, B5, or 8.5"x11" (LTR). B5 may not be available depending on the selected template form. Confirm that Plain paper is selected in Media type, and press button.
  • Page 75 Monthly schedule Calendar type Page top...
  • Page 76: Printing Photos From A Wireless Communication Device

    Advanced Guide Troubleshooting > > Printing Photos Directly from Your Digital Camera or Mobile Phone Contents Other Usages Printing Photos Directly from Your Digital Camera or Mobile Phone Printing Photos from a PictBridge Compliant Device You can connect the PictBridge compliant device to this machine with a USB cable that is recommended by the device's manufacturer, and print saved images directly.
  • Page 77 For details on the operation, refer to the on-screen manual: Advanced Guide Page top...
  • Page 78: Machine Settings

    Advanced Guide Troubleshooting > > Machine Settings Contents Other Usages Machine Settings This section describes the items you can set or change in the Fax settings or Device settings menu available by pressing the Menu button. Advanced Guide For details on setting or changing, refer to the on-screen manual: Fax settings Receive mode set.
  • Page 79: Lan Settings

    Used when printing from a PictBridge compliant device, selects whether or not to prioritize the Exif information saved on a photo when Auto photo fix ON is selected. LAN settings WLAN active/inactive Switches whether to enable or disable the wireless LAN. Wireless LAN setup Configures the wireless LAN connection according to the type of access point or the network environment.
  • Page 80: Bluetooth Settings

    Language selection Changes the language for LCD messages and menus. Quiet mode Enables this function if you want to reduce the operating noise of the machine, such as when using the machine at night (when copying, printing from the PictBridge compliant device, printing with wireless communication, etc.).
  • P