Canon 4204B019AA User Manual page 679

> > Sending/Receiving Faxes Using the Operation Panel of the Machine
Advanced Guide
Faxing
Memory > Saving a Document in Memory to USB Flash Drive
Saving a Document in Memory to USB Flash Drive
You can save sent/received faxes on a USB flash drive as PDF files using the Operation Panel of the
machine.
Important
Do not remove the USB flash drive from the machine until saving is complete.
For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media
periodically to avoid unexpected accidents.
We assume no responsibility for damage to or loss of data for whatever reason even within the
warranty period.
1.
FAX button, then press the Menu button.
Press the
The Fax settings screen is displayed.
2.
Insert the USB flash drive into the Direct Print Port.
Refer to
Saving Scanned Data on the USB Flash Drive Using the Operation Panel of the Machine
how to insert the USB flash drive into the Direct Print Port.
3.
Use the button to select Memory reference, then press the OK button.
4.
Use the button to select Save specified doc. or Save all documents, then press the OK
button.
If Save all documents is selected in step 4:
All the documents are saved on the USB flash drive.
To remove the USB flash drive after saving is complete, refer to
USB Flash Drive Using the Operation Panel of the Machine
If Save specified document is selected in step 4:
Proceed to step 5.
5.
Use the button to select the transaction number (TX/RX no.) of the document you want to
save, then press the OK button.
The specified document is saved on the USB flash drive.
To remove the USB flash drive after saving is complete, refer to
Flash Drive Using the Operation Panel of the Machine
Note
A transaction number from 0001 to 4999 indicates a document being sent. A transaction
number from 5001 to 9999 indicates a document being received.
Each mark before the transaction number indicates the following:
No mark: Indicates a black and white document.
: Indicates a color document.
: Indicates the machine is receiving/printing a black and white document.
&: Indicates the machine is receiving/printing a color document.
While the transaction number is displayed, pressing the
the transaction time or fax/telephone number on the LCD. Each time you press the
or the Tone button, the information on the LCD changes.
6.
Use the button to select Yes, then press the OK button.
> Document Stored in
Saving Scanned Data on the
.
Saving Scanned Data on the USB
.
button or the Tone button shows
for
button