Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual page 64

In a system with multiple libraries, each library has its own set of QuickFinder index files.
Depending on how many libraries belong to a post office, and how many post offices with libraries
are in your GroupWise system, there can be many sets of QuickFinder index files.
Index Content
Indexing can include a document's full text (depending on its document type), and always includes
the document's property sheet information (subject, author, version descriptions, and so on). Both
newly edited and newly created documents are indexed, which means indexing volume is
determined by how many existing documents are edited as well as how many new documents are
created.
Newly-created documents must be indexed before users can search for them. In setting up your
indexing strategy, you must know how quickly users will need access to newly-created documents.
The standard search is limited to the QuickFinder indexes in the user's default library. But users can
choose to search for documents in other libraries to which they have access.
Indexing Performed by the POA
Indexing is among the many functions of the Post Office Agent (POA). To learn more about POA
functions, see
You can configure the POA for a post office to meet basic indexing needs. See
"Regulating Indexing," on page
To support greater indexing needs, you can set up an additional POA that is dedicated to indexing.
See Section 38.3.3, "Configuring a Dedicated Indexing POA," on page
Not all libraries need dedicated POAs for indexing documents because indexing needs vary widely:
In a small GroupWise system that has only one post office and one library, indexing can easily
be done by the one POA.
In a post office with heavy DMS usage, one or more additional POAs can be dedicated to
indexing the documents.
In a large system that has a DMS post office housing all libraries in the GroupWise system,
indexing can be done by the DMS post office's POAs.
A library can have more than one POA dedicated to indexing its documents. Because the library's
QuickFinder index is partitioned into ten separate *.
document-intensive can boost indexing performance by using up to ten POAs dedicated to indexing.
These POAs do not conflict with each other in performing indexing because the *.
files are locked during the indexing process.
You can temporarily use multiple indexing POAs for importing documents to speed up importing
time.
Indexing Cycle
The frequency of indexing is determined by the POA QuickFinder Interval setting. The default is
once every 24 hours at 8:00 p.m. This might be often enough in an organization where document
usage is minimal, or where searching for newly-created documents is not mission-critical.
368 GroupWise 8 Administration Guide
Section 35.5, "Role of the Post Office Agent," on page
569.
481.
571.
files, an organization that is extremely
idx
Section 38.3.1,
and *.
idx inc