Designating Initial Librarians; Restricting Initial Public Library Rights - Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual

22.3.8 Designating Initial Librarians

A librarian has full rights to the properties of every document in the library, and can therefore
perform management tasks on all library documents. You can assign yourself as a librarian. You can
also delegate these tasks by assigning responsible users in each library as librarians. Any GroupWise
user who normally has access to the library can be a librarian. You can also have multiple librarians
for each library.
When you first create a new library, you might want to simply designate yourself as the librarian and
assign other users later. For more detailed information, see
Librarians," on page 341.
ADDITIONAL LIBRARIES WORKSHEET
Under Item 12: Librarians, list any users that you want to function as librarians for the new library.

22.3.9 Restricting Initial Public Library Rights

The rights to documents in a library apply to the library as a whole; therefore, they are referred to as
public rights. By default, all public rights are granted to all users in a new library.
You can restrict which GroupWise library features individual users or distribution lists should have
by removing the public rights and then restoring them for selected users or distribution lists.
The following table summarizes the public library rights:
Public Library Rights
Table 22-3
Public Right Description
Add Allows users to add new documents to the library.
Change Allows users to make changes to existing documents in the library.
Delete Allows users to delete documents, regardless of who else created them or has
rights to the documents. However, to be able to delete a document, users must also
have rights to locate and modify the document (View and Change rights), in
addition to the Delete right.
View By itself, this right allows searching, viewing, or copying documents, but does not
permit editing them. Copies can be edited, because a copy is saved as a separate
document. Therefore, editing a copy does not affect the original document or any of
its versions.
Designate Official Allows any version of a document to be designated as the official version. The
Version official version, which is not necessarily the most recently-edited version, is the one
located in searches.
The official version is usually determined by the creator or author of the document.
However, the official version can be designated by the last user to edit the
document (if the user has this right). A user also needs the Change right to the
document to be able to designate an official version. However, you might still want
to deselect this as an initial public right.
Section 22.6.4, "Adding and Training
Creating and Managing Libraries 327