Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual page 17

Decentralized Libraries
Table 22-2
Advantages
Network traffic is minimized because most
document accessing are in users' local post
offices.
You do not need to maintain an extra DMS
post office dedicated to libraries only.
Users in a post office where a library
resides can use direct access mode if
necessary.
Comparative Scenarios
The following scenarios further illustrate the differences between centralized and decentralized
libraries:
Assume that you assigned your first library to the same post office your users have membership
in. By initially assigning a library to the same post office as your users, you establish a
decentralized configuration for future libraries. You now want a centralized library
configuration. However, because you cannot reassign the library to another post office, you
must do one of the following:
Create one or more new libraries under a DMS post office, export all of the documents
from the first library and import them to the new libraries, delete the first library, and then
ensure that users can locate their documents.
Create one or more new libraries under a DMS post office and have your librarian use
mass document operations to move the documents from the first library to the other
libraries, delete the first library, and then ensure that users can locate their documents.
Assume that you assigned your first library to a DMS post office that is used only for libraries.
Now you can use either the centralized or decentralized library configuration for your
additional libraries. The DMS post office can be used for all future libraries to create a
centralized configuration, or you could assign future libraries to other post offices and leave
that first one where it is, giving you a decentralized configuration. Setting up your first library
on a post office server dedicated to only libraries allows you to use either configuration option.
However, this method initially requires additional hardware and administration.
Library Specialization
You can create libraries for such user specialties as administration, accounting, development, human
resources, legal, marketing, manufacturing, payroll, R&D, sales, shipping, and so on. You can also
specialize libraries by such functions as general (for all users), administration (including legal and
payroll), engineering and documentation development (R&D), marketing and sales, manufacturing
and shipping, and so on.
You can also use specialization to provide security for sensitive libraries. You do this by setting up
access restrictions for the libraries. The default is for all DMS users to have access to all libraries in
the GroupWise system. For more information about restricting library access, see
"Managing Library Access," on page
Disadvantages
Libraries and their documents are scattered
over different servers, adding to your
administrative workload (such as doing
backups).
339.
Section 22.6.3,
Creating and Managing Libraries 321