Selecting The Post Offices To Own Libraries; Determining The Contexts For Library Objects; Choosing Library Names - Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual

Restricting library access can also improve users' search time. When users install the GroupWise
client on their workstations, they are either automatically assigned a default library (if there is one
on their post office), or they are asked to select one from the libraries they have access to. By
default, DMS searches are performed only on the user's default library. To search other libraries
("global" search), users can select other libraries using the Look In list in the Find dialog box. If you
limit users' access to libraries (perhaps by department), their global searches would also be faster.
Another reason for creating specialized libraries could be for different library configuration needs.
For example, each library could have specialized document types and document properties that
would not be needed in other libraries. For a review of document types and properties, see
Section 21.3, "Documents," on page
Default Document Type Property" on page 355
Properties," on page
Specialization can also facilitate library management activities, such as controlling library
accessibility for individual users or groups of users, or managing different uses of document types,
document properties, or field label naming schemes.

22.3.2 Selecting the Post Offices To Own Libraries

As a result of deciding whether you want to use a centralized or decentralized configuration for your
libraries and whether or not you need specialized libraries, you should have a good idea of what post
offices you want to create libraries in.
If you are using a centralized configuration, create the DMS post office by following the instructions
in Chapter 11, "Creating a New Post Office," on page
FULL-SERVICE LIBRARY WORKSHEET
Under Item 3: Post

22.3.3 Determining the Contexts for Library Objects

You can create a Library object in any container in the eDirectory tree. For example, you could
create the Library object in the same container as its Post Office object. Or you could create it in a
special container just for Library objects:
The containers in which you place the Library objects have no bearing on whether your libraries are
centralized or decentralized. Library objects can be located anywhere in the tree, no matter which
post offices the libraries belong to.
FULL-SERVICE LIBRARY WORKSHEET
Under Item 1: eDirectory
create the new library.

22.3.4 Choosing Library Names

A library's name must be unique within the post office; it also must be unique within its container.
You should devise a naming scheme that helps to identify all libraries in the GroupWise system. It
can be useful to include within the library name an indication of which post office it belongs to.
322 GroupWise 8 Administration Guide
309. For more detailed information, see
354.
Office, specify the name of the post office that will own the new library.
Container, specify the name of the eDirectory container where you want to
and Section 23.2.1, "Customizing Document
163, then return to this point.
"Customizing the