Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual page 38

Understanding the Role of the Librarian
Keep in mind the following when assigning librarians:
"Librarian Identity" on page 342
"Librarian Functions" on page 342
"Librarian Rights" on page 343
Librarian Identity
Any GroupWise user with access to a library can be a librarian for the library. You can have multiple
librarians for a single library. You can also assign a single user as a librarian for multiple libraries.
Because being a librarian entails additional functions and rights in the library, you should choose
responsible users as librarians.
Librarian Functions
A librarian can perform the following actions:
Check out a document without a copy.
Modify the properties of any document in the library.
Copy documents to another library.
Delete both documents and properties.
Reassign document creators and authors to handle orphaned documents
Reset a document's status (change the In-Use flag).
View all activity log records of any document in the library.
Restore document BLOBs from backup.
Perform mass operations, such as moving, deleting, archiving, and changing properties.
Perform searches (but not full-text searches) on documents that are not available for searching
by regular users.
Use GroupWise third-party APIs to generate reports on all library documents.
All operations available to a normal user are also available to a librarian, as long as the security
requirement discussed under
that librarians can modify their own documents and document properties.
All actions taken by a librarian are written to a document's activity log.
Unless the librarian's own GroupWise user ID is in the Author or Security fields, a librarian cannot
perform the following functions:
Open a document
View a document
Save a document
Check out a document with a copy
To help new librarians get started, you should explain these librarian functions to them. You can also
refer new librarians to the "librarian users" topic in the GroupWise client help.
342 GroupWise 8 Administration Guide
"Librarian Rights" on page 343 is not compromised. The intention is