Document Storage Areas; Document Properties - Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual

NOTE: This feature is not available in the Linux/Mac client.
Physically, a library consists of a set of directories and databases stored in the gwdms subdirectory
of the post office, as illustrated in
Message Flow and Directory
For complete information on libraries, see
page 313.

21.2 Document Storage Areas

Documents can be stored at the post office, as illustrated in
Troubleshooting 3: Message Flow and Directory
is not recommended for libraries where substantial growth is anticipated because documents stored
at the post office cannot easily be moved to a different location where additional storage space is
available.
Preferably, documents should be stored outside the post office, in document storage areas.
Document storage areas are physical locations, such as drive volumes, optical devices, hard drives
on other servers, and so on. Document storage areas can be located anywhere that the POA can
access them locally or using direct network access (mapped drive or mounted file system).
A document storage area has the same internal directory structure that is used to store documents at
the post office. The only difference is that a document storage area can be located anywhere in your
system. Therefore, a document storage area can be moved easily, so it is easy to expand your
document storage capacity if you store documents in a document storage area rather than at the post
office.
For complete information on document storage areas, see
Storage Areas," on page
21.3 Documents
Documents created using GroupWise DMS are not stored as individual files. Instead, documents are
stored in database structures called binary large objects (BLOBs). A document and all of its versions
are stored in the separate BLOB files. BLOBs are compressed (50% or more) to conserve storage
space. BLOBs are encrypted to provide security.
Because documents are stored in a database structure, information can be associated with each
document that is not part of the document itself, such as:
Section 21.3.1, "Document Properties," on page 309
Section 21.3.2, "Document Types," on page 310
For complete information on documents, see
page 351.

21.3.1 Document Properties

Document properties are attributes that determine what users see on the document property sheets
when they create DMS documents. In the GroupWise Windows client, the default document
properties for a new document appear like this:
"Post Office Directory" in
Structure.
Chapter 22, "Creating and Managing Libraries," on
Structure. This is the simplest configuration, but it
336.
Chapter 23, "Creating and Managing Documents," on
GroupWise 8 Troubleshooting 3:
"Post Office Directory" in
Section 22.6.2, "Managing Document
Document Management Services Overview 309
GroupWise 8