Indexing Documents; Understanding Dms Indexing - Novell GROUPWISE 8 - LIBRARIES AND DOCUMENTS Manual

Setting Up Related Document Properties
After you have created related lookup tables, you are ready to set up the related document properties
that use them. A few document property fields are required settings in the context of related
properties:
Read-Only must be set to No.
Hidden must be set to No.
Required must be set the same on the child property as it is on the parent property.
To set up related document properties:
1 Create the parent document property as described in
on page 359. Use worksheet item 1
Lookup Table field. Leave the Related Property field set to (none).
2 Create the child document property using the same procedure. Use
Property Label field. Use
field should automatically display as
related to the parent property.

23.3 Indexing Documents

Documents stored in GroupWise libraries need to be indexed so users can locate documents using
the Find feature in the GroupWise Windows client. Your organization might need dedicated
indexing to minimize performance degradation and network congestion. You might also need
dedicated indexing so users can have prompt access to newly created documents.
Section 23.3.1, "Understanding DMS Indexing," on page 367
Section 23.3.2, "Determining Your Indexing Needs," on page 374
Section 23.3.3, "Implementing Indexing," on page 376

23.3.1 Understanding DMS Indexing

Before determining if you will need dedicated indexing, you should have a basic understanding of
how indexing works in GroupWise.
"Index Storage" on page 367
"Index Content" on page 368
"Indexing Performed by the POA" on page 368
"Indexing Cycle" on page 368
"Bandwidth Considerations" on page 369
"Indexer Configurations" on page 369
Index Storage
When documents are indexed, the information is stored in QuickFinder
in a library's subdirectory. A library's QuickFinder index is partitioned into ten *.
index
Additionally, temporary *.
information. The *. files are combined once per day into the *.
inc
in the Property Label field. Use
worksheet item 5 in the Lookup Table field. The Related Property
worksheet item
(incremental) files are created that contain each day's new index
inc
"Adding Custom Document Properties"
worksheet item 2
worksheet item 4
1, showing that the child property is
indexes, which are located
TM
files (usually at midnight).
idx
Creating and Managing Documents 367
in the
in the
files.
idx