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Receiving Faxes on the PC
If you have installed the included software package and
connected your machine to a PC, you can configure
whether you would like to receive faxes on the PC and/
or on the machine (see section PC Functions / Using
Companion Suite IH / Faxing).
Æ
It is not possible to receive colour faxes on the
PC.
Press MENU/OK and 38.
1
Use / to select the desired option:
2
off—Faxes will be received exclusively on your
multifunction machine.
automatic—If the PC is turned on and the connec-
tion to your machine is active, incoming faxes will be
received on the PC.
Confirm with OK.
3
Printing Out Reduced Size
Faxes
Incoming fax messages will be printed out somewhat
reduced in size so that no information is lost.
You have the option of turning this function off. Press
MENU/OK and 275. Use / to select off. To
activate it, select on. Confirm with OK.
Clearing the Message
Memory
Received fax messages are printed out immediately and
deleted from the Message Memory unless ...
¿ the multifunction machine is currently executing a
print or copy job.
¿ no paper is loaded.
¿ no ink cartridges are inserted or the cartridges are
empty.
¿ you have deactivated the automatic printout with a
code.
If the message memory is full (up to 2 MB of storage
space), no additional messages can be received. The
display informs you about the memory status. If the
memory is full, you cannot receive or send faxes and
some functions cannot be executed. Clear the memory
by loading paper and pressing the Y button and/or in-
serting ink cartridges to start the fax printout.
Æ
Once a fax message has been printed, it is de-
leted from the Message Memory. If the print-
ing process for a fax transmission is interrupted,
it remains saved.
8. Fax
Deactivating Auto-
matic Fax Printout
If you would like to prevent the automatic printout of
received faxes, you can protect access with a lockout
code. Faxes are received in the Message Memory and
only printed out after entry of the corresponding code.
Saving the Lock Code
Press MENU/OK and 343. Use the number
keypad to enter a four-digit lock code, then press OK.
²
If you have already saved a code, you must
first enter the old lock code before you can
change it.
Deactivation / Activation
Press MENU/OK and 342. Enter the lockout
code and press OK. Use / to select yes and press
OK to receive faxes in the memory. The lock will turn
itself back on again automatically after each use. To de-
activate the lock, use / to select NO and press OK.
Printing Faxes
Press MENU/OK and 341. Enter the lockout
code and press OK. The received faxes are printed out
and deleted from the Message Memory.
Polling Faxes
Time-delayed Fax Polling
Using this function, you can receive documents that are
waiting for you in a dialled fax machine.
Press MENU/OK and 32.
1
2
Enter the telephone number from which you would
like to poll a fax. Press OK.
Enter the time at which the document should be
3
polled (within 24 hours), e.g. 17 30 for
5:30 pm. Press the Y button. The time-delayed
fax polling allows you to take advantage of lower
telephone rates or to take time differences into ac-
count.
Polling Send
You have the option of providing a document on your
multifunction machine for polling by other machines.
1
Lay the document onto the flatbed scanner with
the written side facing down (see chapter Installa-
tion / Loading Documents).
Press MENU/OK and 33.
2
37
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