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Philips LaserMFD 253118301-A User Manual

Philips multi-function laser fax user manual
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LFF 6050
GB User Manual

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  Summary of Contents for Philips LaserMFD 253118301-A

  • Page 1 LFF 6050 GB User Manual...

  • Page 2: Dear Customer

    For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality Philips product. Your device satisfies all of the different needs of a modern office automation tool.

  • Page 3: Table Of Contents

    Contents Dear customer Consumables Security Security directives Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe CE Marking Traceability Information (For...
  • Page 4 LFF6050 MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters/Setup Date/Time Summer time / Winter time setting Your fax number/Your name Type of network Geographical settings...
  • Page 5 Delete a contact or a group from the address book Print the address book Import or export an address book Save / Export your address book Import an address book Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from an application Receive a fax...

  • Page 6: Security

    LFF6050 Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network.

  • Page 7: Eme Compliance For Canada

    EME Compliance for Canada This Class "B" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada. Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure.

  • Page 8: Positions Of Safety Labels On The Machine

    LFF6050 Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON.

  • Page 9: Regulatory Information

    Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes Sagem Communications SAS (hereafter designated as Sagem Communications)’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment.

  • Page 10: Environment

    LFF6050 Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.

  • Page 11: Software Use License

    LFF6050 Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product.

  • Page 12: Applicable Law

    LFF6050 Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.

  • Page 13: Installation

    Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

  • Page 14: Safety Information

    LFF6050 - If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer.

  • Page 15: Power Supply

    - Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point.

  • Page 16: Rules For Use Symbols

    LFF6050 Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property.

  • Page 17: Terminal Description

    Terminal description 1. Control panel 2. Document feeder 3. Paper jam cover 4. Power supply cord connection 5. On/Off switch 6. LINE socket - telephone cable connection 7. EXT. socket - connection for external telephone devices 8. Slave USB connection (for PC) 9.

  • Page 18: Command Panel

    LFF6050 Command panel 1. Screen. 2. Digital keypad. 3. Alphabetical keypad. 4. Key : deletes the character to the left of the cursor. 5. Key : input or line feed. 6. Key : access to special characters. 7. Key Shift. 8.

  • Page 19: Packaging Contents

    Packaging contents The packaging contains the items listed below: Multifunction device 1 toner cartridge 1 Installation guide 1 PC installation CD ROM and 1 OCR PC software CD ROM (depending on model) 1 power cord 1 telephone cord Device installation 1 Unpack the device.

  • Page 20: Cartridge Installation

    LFF6050 2 Push the lower panel down until it clicks. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide.

  • Page 21: Paper Delivery Stop

    Paper delivery stop Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. Starting your device Device connection Before plugging the power cord, it WARNING is imperative to refer to the Security directives, page 1.

  • Page 22: Paper Insertion In The Manual Input Tray

    LFF6050 3 Select your country in the list displayed using the buttons and confirm with OK. If none of the options in the list is Note suitable, select the "OTHER" option. 4 If you have set the country to "Other", you may need to set the public telephone NETWORK to use.

  • Page 23: Use Of Envelopes

    3 Adjust the paper guides against the right and left edges of the sheet or the envelope. 4 Print making sure that the chosen paper format corresponds to the selected format on the printer (refer to Copy, page 19). Use of envelopes •...

  • Page 24: Copy

    LFF6050 Copy Your machine has the function to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy In this case, the default parameters are applied. 1 Place the document to be copied in the automatic document feeder, printed face on the top.

  • Page 25: Id Card Copy Mode

    6 Adjust the desired zoom level, from 25% TO 400% with the buttons , confirm with the OK button (only available in 1 Page to 1 copy mode). 7 Adjust the desired origin values with the digital keyboard buttons then confirm with the OK button.

  • Page 26: Zoom Setup

    LFF6050 Parameter Signification QUALITY Optimal resolution for TEXT documents containing text. Optimal resolution for PHOTO documents containing photographies. 3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the You can also change the resolution by Note pressing the Zoom setup...

  • Page 27: Paper Tray Selection

    Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. Default tray Tray used for copy Selection between the AUTOMATIC main Same paper manual tray.

  • Page 28: Fax

    LFF6050 This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. Fax transmission Print a header page A header page is stored in your terminal. To send your fax using this header page, you can print it at any time and fill in your details.

  • Page 29: Transmission With Auto Redial

    Statement Statement Relay broadcast Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function.

  • Page 30: Fax Answering Machine

    LFF6050 To activate relay from your fax machine: 1 Insert the document to relay. Make sure that the document in the feeder tray or on the scanner window Important is properly located in order to avoid sending blank or incorrect pages.

  • Page 31: Setting The Re-Direction Contact

    Setting the re-direction contact 392 - FAX / REROUTING / CALL NUMBER 1 Press , enter 392 using the keypad. 2 Using the keys within the navigator, select the subscriber from the directory. 3 Confirm with OK. 4 Quit this menu by pressing the Printing rerouted documents 393 - FAX / REROUTING / COPY 1 Press...

  • Page 32: Consulting Or Modifying The Waiting Queue

    MBX, only if the MBX is initialised and empty, • print the list of your fax machine’s MBX’s. You may receive and send through an MBX in complete confidentiality. When depositing a document into your MBX, the access code is not needed.

  • Page 33: Modifying The Features Of A Mbx

    58 - PRINT / LIST MBX The list gives the status of each MBX. MBX deposit in your fax 1 Insert the document in the fax machine’s feeder. 2 Select 3 Select the desired MBX out of the 31 MBX’s, or enter the number of the MBX directly and press OK.

  • Page 34: Deposit And Polling

    LFF6050 Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: •...

  • Page 35: Sms

    The SMS service is dependent upon Important the country and the service provider. Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS- compatible devices.

  • Page 36: Parameters/Setup

    LFF6050 Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Your machine is continuously being updated, new functions are regularly made available.

  • Page 37: Type Of Network

    Type of network You can connect your fax to either a PSTN or a private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. To select the type of network: 251 - SETUP / TEL. NETWORK / NETWORK TYPE 1 Press , enter 251 using the keypad.

  • Page 38: Transmission Report

    LFF6050 If you define a local prefix, do not add it to the numbers stored in Important directory, automatically dialled with each number. 252 - SETUP / TEL. NETWORK / PREFIX 1 Press , enter 252 using the keypad. 2 Enter the required minimal SIZE NUMBER of the company’s outside numbers and confirm with OK.

  • Page 39: Reception Mode

    Reception Mode This function enables you, if you have an external device (telephone, answering machine) plugged in to the EXT socket on your terminal, via USB or to the telephone plug adapter, to select the device receiving faxes and/or voice messages.

  • Page 40: Adjust To Page

    LFF6050 Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page format. Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine. To turn adjust to page mode on: 245 - SETUP / RECEPTION / AUTO ADJUST.

  • Page 41: Printing The Functions Guide

    Parameter Signification Transmission speed for incoming 11 - RX speed documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. 12 - Rings Number of rings to automatically start your machine.

  • Page 42: Print The List Of Setups

    LFF6050 Print the list of setups The printing is not possible on A5 Important (or Statement) paper format. To print the list of setups: Press , enter 56 using the keypad. The printing of the list of setups starts. You can also access the PRINT menu Note by pressing the Lock the machine...

  • Page 43: Received Pages Counter

    Received pages counter To view the number of pages received on your machine: 822 - ADVANCED FCT / COUNTERS / RECEIVED 1 Press , enter 822 using the keypad. 2 The number of received pages appears on the screen. 3 Quit this menu by pressing the Scanned pages counter To view the number of pages scanned on your machine: 823 - ADVANCED FCT / COUNTERS / SCANNED...

  • Page 44: Directory

    LFF6050 Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. For all subscriber records or subscriber lists you may create, consult, modify or delete contents.

  • Page 45: Printing The Directory

    Printing the directory The printing is not possible on A5 Important (or Statement) paper format. To print the directory: 15 - DIRECTORY / PRINT Press , enter 15 using the keypad. The printing of the directory starts, in alphabetical order. You can also print the directory with Note menu...

  • Page 46: Games And Calendar

    LFF6050 Games and Calendar Sudoku Sudoku is a Japanese puzzle. The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 × 3. Depending on the level of difficulty, more or fewer numbers are already entered at the start of the game.

  • Page 47: Network Features

    Network features You may connect your multifunction terminal to a wireless network. However, practical knowledge configuration is required to set up a network. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network.

  • Page 48: Connect Your Wlan Adaptor

    LFF6050 You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.sagem-communications.com.

  • Page 49: Referring To Or Changing Your Network Parameters

    8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of this procedure, you return to the main menu of CONFIG.

  • Page 50: An Example Of How An Ad-Hoc Network May Be Set Up

    LFF6050 2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Type in , select the menu SETUP using the keys and confirm with OK.

  • Page 51: Setting Up The Pc

    Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done.

  • Page 52: Usb Memory Key

    LFF6050 USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB memory - delete the files contained in your USB memory key, - run an analysis on the contents of the inserted USB...

  • Page 53: Delete Your Files Located In The Key

    Select the printing format (for JPEG files): A4 or LETTER (depending on model), or PHOTO and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the Delete your files located in the key You can delete files located in your USB memory key.
  • Page 54 LFF6050 With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be digitized to the USB memory key;...

  • Page 55: Telephony (Option)

    Telephony The machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT handsets to this base. You can then make and receive calls with the registered DECT handsets using the machine telephone line (standard cordless telephone use).

  • Page 56: Customising Telephony Settings

    LFF6050 Customising telephony settings This function lets you set the handset ringing time upon call reception. This parameter, used to define for how long the handset(s) rings before terminating a call, is by default set to 30 seconds. This menu is available only if the USB-DECT base is connected to the Important machine.

  • Page 57: Pc Features

    PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: • manage the multifunction machine, allowing you to set it up according to your needs, •...
  • Page 58 LFF6050 6 The welcome screen appears. Click on the N button to launch the installation of the Companion Suite Pro in your PC. 7 To continue, you need to accept the proposed license agreement. 8 Click on the N button. 9 The final installation is ready to be executed.

  • Page 59: Installing Drivers Only

    Installing drivers only This section describes the following installation procedures: • installation of drivers using the Companion Suite Pro software, • manual installation of drivers. Installing the drivers using the Companion Suite Pro software Turn your PC on. Open an account session with the administration rights.

  • Page 60: Installing The Drivers Manually

    LFF6050 11 Select the destination folder for installation and click on the N button. 12 The final installation is ready to be executed. Click on the I button. NSTALL 13 A screen informs you of the installation progress. 14 Click on OK to finish the installation. The Companion Suite Pro software is now installed on your PC.

  • Page 61: Connections

    5 Select L LL2 in the list and click on N ASER 6 A screen informs you that the drivers have been installed. Click on the C LOSE You can now use the multifunction machine to print or scan your documents. Connections Make sure that your multifunction machine is powered off.

  • Page 62: Multifunction Terminal's Supervision

    LFF6050 Multifunction Terminal's Supervision The software that you have installed contains two multifunction machine management applications, and C OMPANION IRECTOR OMPANION allow you to: • check whether the multifunction machine is connected to your PC, • monitor the multifunction machine activities, •...

  • Page 63: Status Of The Connection

    Status of the connection The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Colour State Yellow Connection in progress. Green Connection established. The PC cannot connect to the device.

  • Page 64: Companion Suite Pro Functionalities

    LFF6050 Companion Suite Pro functionalities Document analysis The document analysis can be carried out in two ways: • either by the S function (application accessible from the Companion Director window or from the SCAN button on the machine), • or directly from a standard compatible application. Analysis with Scan To Run the application by clicking on the C icon located on your desktop or from the menu...

  • Page 65: Printing

    For more details about the usage of this software, check the online help of Note the product. Printing You have the possibility to print your documents via the USB connection or the WLAN connection. During the installation of the Companion Suite Pro software, the L LL2 printer driver will be ASER...

  • Page 66: Address Book

    LFF6050 • Long sides • Short sides 8 Press OK on the command panel to resume printing. 9 Even pages are printed on the other side of the sheets. Once all pages are printed, remove the explanation sheet. If a paper jam or a paper format error occurs, the job is cancelled.

  • Page 67: Manage The Address Book

    2 Select the terminal address book. 3 Click N and select G ROUP menu. 4 Enter the name of the group. The group may consist of contacts from the address book or new contacts. 1st case: group members are from the address book.

  • Page 68: Fax Communications

    LFF6050 Fax communications The fax communication enables you to: • send documents as faxes from one of the scanners of your terminal, from the hard disk or from the screen of your PC, • receive fax documents, • monitor communications through various services: the inbox, the outbox, the sent items, the outbox log and the inbox log.

  • Page 69: Send A Fax From An Application

    Send a fax from an application This method is used to directly send a document you have created using a desktop software without printing it beforehand. 1 From your desktop software, select F 2 Select the printer C OMPANION and click OK. The fax window is displayed.

  • Page 70: The Send Memory (Items Sent)

    LFF6050 The send memory (items sent) The sent memory is used to keep all faxes you have sent. The information in the send memory is: • the recipient of the fax, • the date the fax was created, • the date the fax was sent, •...

  • Page 71: Description Of The Tab Fax Parameters

    Description of the tab F ARAMETERS Option Description Transmission Fax default transmission speed speed. Number of the line where your Line number terminal is connected. This dialling prefix shall be automatically inserted in front Dialling prefix of the number before sending on this line.
  • Page 72 LFF6050 Details about Option A and B: • Option (A): Open the application that you want to use to edit the background (Word, Wordpad...). Draw the background image then print this document in the printer named "Companion Suite Fax". At that point the MFSendFax dialog is displayed: Add any recipient to the recipient list, click on the tab , select resolution F...

  • Page 73: Creating A Cover

    For the second step: Now that the background image is created in directory in C:\Program Files\Companion Suite Pro LL 2\Documents\FAX\Temporary, you can add the fields on top of the background image. Please follow the procedure below: (a) Launch MFManager, select New Fax, click on the tab Cover Page, and check the check box named With the cover page.

  • Page 74: Cover Page

    LFF6050 Description of the tab C OVER PAGE Field Description Either the name of the page Name of the cover selected by default or the page page you have selected to use. You can enter information Sender concerning the sender. You can enter information concerning the recipient.

  • Page 75: Send An Sms

    Send an SMS 1 Click on the icon SMS of the window OMPANION IRECTOR 2 Click on N then on SMS. 3 Enter your message in the field C provided for this purpose. MESSAGE You can use the buttons and the "smiley" located to the left of the input field to customize your message, or to automatically insert the date and time.

  • Page 76: The Sent Item Memory (Items Sent)

    LFF6050 The sent item memory (items sent) The sent item memory is used to keep a copy of all SMS messages you have sent. The information in the sent item memory is: • the SMS recipient, • the date of creation of the SMS, •...

  • Page 77: Uninstall The Drivers Using The Companion Suite Pro Software

    Uninstall the drivers using the Companion Suite Pro software Run the programs removal from the menu S >A >C ROGRAMS OMPANION UITE LL2 > U NINSTALL You can also uninstall C LL2 drivers using the UITE Note Windows function A from the control panel.

  • Page 78: Maintenance

    LFF6050 Maintenance Service General information For your safety, it is imperative to refer to the security directives CAUTION presented in chapter Security, page 1. To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.

  • Page 79: Issues With Smart Cards

    A wait message appears. PLEASE WAIT The smart card is read. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Issues with smart cards If you use a smart card that has already been used, the machine will display: PLEASE WAIT...

  • Page 80: Printer Issues

    LFF6050 Printer issues Error messages When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. Message Action Check the presence of a CHECK TONER toner cartridge in the machine. Indicates that your TONER NEAR END consumable will need changing soon.

  • Page 81: Scanner Issues

    Scanner issues When a paper jam occurs, the following message appears: REMOVE DOCUMENT STOP TO CONFIRM 1 Open the document feeder scanner cover. 2 Remove the jammed paper without tearing it. 3 Close the document feeder scanner cover. 4 Press Miscellaneous issues When turning on the terminal, nothing is displayed on the screen.

  • Page 82: Pc Printing Issues

    LFF6050 Code 06 - Printer default An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to ITHOUT APER Code 07 - Disconnected The link has been cut (bad line). Check the number and try again.

  • Page 83: Pc Printing Via Wlan Connection

    PC printing via WLAN connection Issue encountered Print request handling Once the problem is resolved, Paper empty printing resumes from the first non-printed page. No paper feed Once the problem is resolved, printing resumes from the first Paper jam non-printed page. Exception: If the document was to be printed in manual Paper format problem...

  • Page 84: Physical Specifications

    LFF6050 Specifications Physical specifications Dimensions: Weight: Electrical specifications Power supply (see rating plate): Electric consumption: Environmental specifications Operating temperature: Peripheral specifications Printer Type: Resolution: Speed: Preheating time: First page out time: a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes (USB or WLAN), paper formats as well as file types and sizes.

  • Page 85: Consumable Specifications

    Consumable specifications Reference paper Scanner : Printer : Toner cartridge Reference Specifications are subject to changes for improvement without notice. Inapa tecno SPEED A4 Ricoh T6200 A4 PFA821 PFA822 - 80 - LFF6050...

  • Page 86: Customer Information

    Internet: www.sagem-communications.com We hope that you will enjoy using your new product! PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V. SAGEM COMMUNICATIONS...

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