Telephone Book M; Creating Entries; Creating Groups; Editing Entries And Groups - Philips CRYSTAL 650 User Manual

6. 6. Telephone
Book m
You can create individual entries (with name and the
associated number or e-mail address*) and groups (con-
sisting of multiple entries) in the telephone book. The
memory will hold up to 50 entries (Crystal 650) or 200
entries (Crystal 660).
If you have installed the included software package and
connected your machine to a PC, you can transfer the
telephone book to the PC and edit it there (see section
PC Functions / Using Companion Suite IH / Tele-
phone Book).

Creating Entries

Press MENU/OK and 11.
1
2 Use the keypad to enter a name (max. 20 charac-
ters). (For information on entering characters on
your machine, see chapter Installation / Enter-
ing Telephone Number and Name.) Confirm with
OK.
Use the number keypad to enter a telephone
3
number (e.g. fixed network or mobile number with
max. 30 numbers) or use numbers from the redial
list by pressing ³ and selecting the desired
number with /. Confirm with OK.
If you register a long distance number, you may
need to insert a dialling pause. The position and
length of the pause depend on your specific tele-
phone system. Press PAUSE/R to enter a dialling
pause (/).
Crystal 660: You can also enter an e-mail address of
4
up to 30 digits and characters. Press OK.
Æ
Please note that e-mail addresses cannot con-
tain any spaces!
The entry is saved. Your multifunction machine auto-
matically sorts the contacts in the telephone book al-
phabetically (= telephone book index).
²
You can select a speed for fax transmissions
(see section PC Functions / Using Com-
panion Suite IH / Fax)

Creating Groups

You can collect multiple entries of the telephone book
into groups, for instance to send a message to multiple
persons. Your multifunction machine can save up to ten
groups.
Press MENU/OK and 12.
1
6. Telephone Book
2 Enter a group name (max. 20 characters). (For in-
formation on entering characters on your machine,
see chapter Installation / Entering Telephone
Number and Name.) Confirm with OK.
Load the a telephone book entry by entering the
3
initial letters on the keypad or selecting the desired
entry with /. Press OK to add the entry to the
group. Repeat the process until all members of the
group have been added. The selected entries are
marked with an arrow ">". End the selection with
the Y button (or the m button).
If you would like to delete an entry, load it with /
and press OK again; the entry is removed from the
selection.
²
need to include the (L) in the alphabetic quick
search.
Editing Entries
and Groups
Press MENU/OK and 13.
1
2 Load a telephone book entry by entering the initial
letters on the keypad or selecting the desired entry
with /. Press OK.
3 Correct the entry and form each step with OK.
Use / to move the cursor within the entry; you
can delete characters with C.
Deleting Entries
and Groups
Press MENU/OK and 14.
1
Load a telephone book entry by entering the initial
2
letters on the keypad or selecting the desired entry
with /. Press OK.
3 Confirm the deletion of the entry or group with
OK.
²
to a group or a speed dialling button*.

Searching for Entries

Use the option for alphabetic quick search. Press the m
button (while in the starting mode) and enter the first
letter of the entry or group using the keypad. For a large
telephone book, you can reduce the number of hits by
entering additional letters.
* e-mail— It is possible that individual functions are not yet activated for your machine firmware.
Update the firmware of your machine (see section PC Functions / Using C
Entries you have added to a group are marked
in the telephone book with (L). You do not
Please note that this not only deletes entries
from the telephone book, but also any links
OMPANION
31
S IH / Firmware Update).
UITE