Document And Output Management Functions; Document Management Functions; What Are The "Document Management" Functions; Form Registration - Kyocera KM-5530 Operation Manual

Section 6
1.

Document management functions

(1) What are the "document management" functions?

"Document management" functions refer to those functions that
enable you to scan and save documents onto the copier's hard disk,
and then use that data for copying purposes.
Each function has it's own separate "box" (the area where document
data is saved) on the hard disk and all data for that particular function
is saved into that specific box.
The following "document management" functions are available with
this copier:
● Form registration (pages 6-1 through 6-4)
You can store in a box on the copier's hard disk, and you can then
manage the use of, those images that will be used as the "form" in the
form overlay mode.
● Shared data box (pages 6-4 through 6-8)
If you register data that will be shared by all users in the shared data
box, it will be possible for each user to print out that data at their own
convenience. This is useful, for example, for registering business
forms and the like that are frequently used my many people. The data
that you register here will be stored permanently until the procedure
to delete it is performed.
● Synergy print boxes (pages 6-9 through 6-19)
If you store multiple sets of documents in a synergy print box, you can
print out up to 10 of these sets at one time. If the optional Printer Kit
or Scanner Kit is installed in your copier, you can also store print and
scan data in synergy print boxes and add them to the copy jobs.

(2) Form registration

1 Registering a form
Perform the following procedure when you want to register an images
as a "form" for use in the form overlay mode.
1
Set the document that you want to register as a form.
2 Press the [Document Management] key. The "Document
Management" screen will be displayed.
DOCUMENT AND OUTPUT MANAGEMENT
FUNCTIONS
3 Touch the "Form register" key. The "Form reg." ["Form
registr."] screen will be displayed.
Inch specifications
Select function.
Document Management
Shared Data Box Synergy Print Box
Document Document Document
reg. printing reg.
Box Box
Editing Editing
Metric specifications
Select function.
Document Management
Shared Data Box Synergy Print Box
Document Document Document
registr. printing registr.
Box Box
Editing Editing
4
Touch the "Change name" key and then enter a name for the
form data.
If you do not want to register a name for the form data,
go directly to the next step.
Inch specifications
Ready to register form(s).
Place originals then press Start key.
Form registration
Form box
Documents
Form006
Change
name
Metric specifications
Ready to register form(s).
Set original. Press Start key.
Form registration
Form box
Documents
FORM006
Change
name
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End
Form box
Form
Document
printing reg.
Box
Editing
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End
Form box
Document Form
printing
registr.
Box
Editing
Original Register
11x8 1 / " 8 1 / x11"
2 2
25/10/'01 19:20
Cancel
Auto
Select
orig. size
Auto size 100% Back Edge
Select Reduce/ Orig. set
Enlarge direction
regi. size
Basic Edit
Quality
Original Register
A4 A4
25/10/'01 19:20
Job cancel
Auto
Select
size orig.
Auto size 100% Back Edge
Select Reduce/ Orig. set
Enlarge direction
regi. size
Basic Quality Edit
6-1