Page 1: Operation Guide
Operation Guide <Functions Edition> Click on the button to jump to the desired section. Using the Scanner Function Sending Scanned Image Data to Your Computer Sending Scanned Image Data by Email Using TWAIN Capabilities Adding File Information to Scanned Image Data...
Page 2: Sending Scanned Image Data To Your Computer (Scan To Pc
Sending Scanned Image Data to Your Computer (Scan to PC) Create a destination folder in your computer and you can have scanned image data sent directly to that folder. The flowchart below shows a simple illustration of the steps required up to transmission of the data to the computer.
Page 3: Sending Scanned Image Data By Email (Send E-Mail)
Sending Scanned Image Data by Email (Send E-mail) Have scanned image data sent directly by email to a registered email address. The flowchart below shows a simple illustration of the steps required up to transmission of the email message. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Page 4: Using Twain Capabilities (Twain)
Using TWAIN Capabilities (TWAIN) Use scanner image data in TWAIN-compatible applications. The flowchart below shows a simple illustration of the steps required up to scanning of the data using the TWAIN source. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Page 5: Adding File Information To Scanned Image Data
Adding File Information to Scanned Image Data You can make settings related to the addition of file information (keywords) which helps you search your computer for specific scanned images, or have that information saved as a csv file along with the scanned image data.
Page 6: Trademark Information
Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corpora- tion of America and other countries. • Windows Me and Windows XP is a trademark of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
Page 7: Table Of Contents
Contents Sending Scanned Image Data to Your Computer (Scan to PC) ... i Sending Scanned Image Data by Email (Send E-mail)... ii Using TWAIN Capabilities (TWAIN)... iii Adding File Information to Scanned Image Data ... iv Trademark Information ... v Contents ...
Page 8 1-3 Using the Scanner Function ... 1-8 1-3-1 Basic Settings ... 1-12 Original size selection (“Select original size”) ... 1-12 Image transmission size selection (“Select sending size”) ... 1-13 Scanning resolution selection (“Scanning resolution”) ... 1-13 Original orientation selection (“Orig. set direction”) ... 1-14 Image file format selection (“File type”) ...
Page 9 2 Making Settings from a Web Browser ... 2-1 Section 2-1 WebPage Functions ... 2-2 2-2 Index of Objectives ... 2-3 2-3 Cautions ... 2-4 2-3-1 If you are having trouble connecting to the scanner from a Web browser… ... 2-4 2-3-2 If a message appears which informs you that you can not connect, such as “Could not open Internet Site XXXXX”...
Page 10 2-6-5 Reset ... 2-21 2-7 Scan to PC Setting ... 2-22 2-7-1 Destination List ... 2-22 2-8 Send E-mail Setting... 2-29 2-8-1 E-mail Basic Setting ... 2-29 2-8-2 Destination List ... 2-32 viii...
Page 11 3 Additional Utilities ... 3-1 Section 3-1 What Utilities are Included with this Product? ... 3-2 3-2 Scanner File Utility ... 3-4 3-2-1 What is the Scanner File Utility? ... 3-4 Preparations ... 3-4 Operation Flow ... 3-5 3-2-2 Computer Environment ... 3-6 3-2-3 Installation and Uninstallation ...
Page 12 3-2-6 Saving Scanned Data as a File ... 3-23 Outline of the Procedure ... 3-23 The File Name ... 3-24 The Image Data ... 3-25 If an Error Occurs when Writing Data to the Hard Disk… ... 3-25...
Page 13 3-3 Address Editor ... 3-26 3-3-1 The Address Editor ... 3-26 3-3-2 Computer Environment ... 3-26 3-3-3 Installation and Uninstallation ... 3-27 Installing the Address Editor ... 3-27 Uninstalling the Address Editor ... 3-28 3-3-4 Running Address Editor ... 3-29 3-3-5 Editing Data Selection screen ...
Page 14 3-3-9 Send E-mail Setting ... 3-48 E-mail Basic Setting ... 3-48 Destination List (E-mail) ... 3-50 Registering and Editing Destination Information (Send E-mail function) ... 3-52 Registering and Editing Destination Group Information ... 3-53 3-3-10 Scan to PC Setting ... 3-55 Destination List (PC) ...
Page 15 3-4 Address Book ... 3-67 3-4-1 About the Address Book ... 3-67 3-4-2 Computer Environment ... 3-68 3-4-3 Installation and Uninstallation ... 3-69 Installing the Address Book ... 3-69 Uninstalling the Address Book ... 3-70 3-4-4 Initial Dialogue Box for the Address Book ... 3-71 Accessing the Initial Dialogue Box for the Address Book ...
Page 16 Registering or changing password of a destination group for the Scan to PC function ... 3-89 (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function ... 3-90 3-4-6 Importing an Address Data File ... 3-92 Importing from Address Book ...
Page 17 3-5 TWAIN Source ... 3-99 3-5-1 TWAIN source ... 3-99 3-5-2 Computer Environment ... 3-100 3-5-3 Installing the TWAIN source... 3-101 3-5-4 Uninstalling the TWAIN source ... 3-102 3-5-5 Image Data ... 3-103 3-5-6 Scanning an Image ... 3-104 Starting the scanning operation at your computer ... 3-104 Starting the scanning operation at the scanner ...
Page 18 3-7 DB Assistant ... 3-123 3-7-1 What is the DB Assistant?... 3-123 Preparations ... 3-124 Operation Flow ... 3-125 3-7-2 Computer Environment ... 3-126 3-7-3 Installation and Uninstallation ... 3-127 Installing the DB Assistant ... 3-127 Uninstalling the DB Assistant ... 3-128 3-7-4 Dialogue Boxes in the DB Assistant...
Page 19: Section 1 What Is The Network Scanning System
Section What is the Network Scanning System? Page 1-1...
Page 20: Outline
1-1 Outline This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Scanner Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Scanner Library CD-ROM is for use in the computer(s).
Page 21: Using The Scanner Utilities Cd-Rom
1-2 Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 4 other scanner utilities (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD-ROM onto an appropriate computer.
Page 22: Contents Of The Cd-Rom
1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen. Page 1-4...
Page 23: Scanner Utilities
1-2 Using the Scanner Utilities CD-ROM The following offers a basic outline of each of these available items. Click on the desired item to access it. (1) Scanner Utilities • Address Editor This item installs the “Address Editor” in the computer. Using this utility enables you to register or edit the contents of the scanner’s Address Book (shared Address Book).
Page 24: Twain Source
1-2 Using the Scanner Utilities CD-ROM (2) TWAIN Source This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed.
Page 25 1-2 Using the Scanner Utilities CD-ROM 1-2-2 On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Portable Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer.
Page 26: Using The Scanner Function
1-3 Using the Scanner Function The following gives an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs. For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the <Setup Edition>...
Page 27 1-3 Using the Scanner Function Image quality settings Scanning density Original image quality JPEG level set Color Mode Other settings Page separation Erase Adjusts the density of the scanned image to a desired value. Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned.
Page 28 1-3 Using the Scanner Function Other settings Output by page Continuous scanning Auto selection File name input Full scanning Centering With this mode, the original is scanned and a file is created and sent for each individual page of the scanned original. After scanning one original, other originals can be scanned under the same job.
Page 29 1-3 Using the Scanner Function Note Available function symbols Some functions can or can not be used depending on the transmission mode that is selected or the type of copier in use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used.
Page 30: Basic Settings
1-3 Using the Scanner Function 1-3-1 Basic Settings (1) Original size selection (“Select original size”) The original sizes (scanning area) available for selection are as follows. • Inch specifications: Auto, 11" x 17", Computer Form (11" x 15"), 8-1/2" x 14", 8-1/2" x 11" and 5-1/2"...
Page 31: Image Transmission Size Selection ("Select Sending Size")
1-3 Using the Scanner Function (2) Image transmission size selection (“Select sending size”) The image transmission sizes (size of the transmitted image) available for selection are as follows. • Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2" * A4 is also available in monochrome copiers.
Page 32: Original Orientation Selection ("Orig. Set Direction")
1-3 Using the Scanner Function (4) Original orientation selection (“Orig. set direction”) Specifies the position of the top edge of the original once the original is set. • “Back Edge” or “Left top corner” * If the original set direction is not selected, the scanning may not be performed correctly. (5) Image file format selection (“File type”) Sets the desired format of the image file.
Page 33: Image Quality Settings
1-3 Using the Scanner Function 1-3-2 Image Quality Settings (1) Scanning density adjustment (“Scanning density”) Adjusts the density of the scanned image to a desired value. (This setting will also affect the density of the machine’s copier functions.) • “Original Image Type” (manual switching) (2) Original type selection (“Original image quality”) Sets the appropriate image quality mode in order to have the image processed according to the specific...
Page 34: Color Mode Selection ("Color Mode")
1-3 Using the Scanner Function (4) Color mode selection (“Color mode”) Sets the desired color mode. • “A.C.S” (Auto Color System) ... Automatically determines whether the original is a black and white or a color original and selects the appropriate mode for scanning. •...
Page 35: Other Settings
1-3 Using the Scanner Function 1-3-3 Other settings (1) Page separation mode (“Page separation”) With this mode, the two facing pages of an open-faced original such as a magazine, book or the like, as well as the two sides of a 2-sided original, can each be scanned separately. You can select the binding method when using a monochrome copier.
Page 36: Border Erase Mode ("Erase")
1-3 Using the Scanner Function (2) Border erase mode (“Erase”) With this mode, you can erase the dark shadows and lines that appear when scanning originals such as books, magazines, etc. • “Sheet Erase” ... Select this setting when you want to erase the surrounding border of the original. Border •...
Page 37: Continuous Scanning Function ("Continuous Scanning")
1-3 Using the Scanner Function (4) Continuous scanning function (“Continuous scanning”) After scanning one original, other originals can be scanned under the same job. When this function is turned ON, each time an original is scanned a screen will appear to ask you whether to continue scanning other originals or not.
Page 38: Full Scanning ("Border Erase Mode")
1-3 Using the Scanner Function (7) Full scanning (“Border erase modes”) With this mode, you can scan the entire area of the selected original size as image when this function is set to “ON”. You can scan the original to one size smaller when this function is set to “OFF”. If you scan the original that is filled its corner with the contents, a photo and so on, this function is set to “ON”.
Page 39: Centering ("Centering/Image Shift Mode")
1-3 Using the Scanner Function (8) Centering (“Centering/Image shift mode”) When the ratio for the length and width of the scan image does not fit, it may cause the margin being enlarged. With this mode, you can center the image on the scanning image when this function is set to “ON”.
Page 40: Uncompress Scanning" Settings
1-3 Using the Scanner Function 1-3-4 “Uncompress scanning” settings This scanner uses MMR compression when scanning image data. In this case, when compressing the dots (especially the closely spaced dots which make up the more dense areas of, for example, photographs in printed material, and can be seen when looking closely with a magnifying glass) such as in photographs and grayscale images, the resulting data volume may actually be greater than before it was compressed.
Page 41 1-3 Using the Scanner Function 3. To stop compression in cases when the volume of the compressed data will end up being greater that the original data, touch the “On” key. To have compression carried out regardless of the data volume, touch the “Off”...
Page 42: Making Settings From A Web Browser
Section Making Settings from a Web Browser Page 2-1...
Page 43: Webpage Functions
2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network.
Page 44: Index Of Objectives
2-2 Index of Objectives The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings. Make network- related settings Set the administra- tion password Change scanning- related default set-...
Page 45: Cautions
2-3 Cautions 2-3-1 If you are having trouble connecting to the scanner from a Web browser… If you are trying to make settings related to the Scanner interface Card or to utilities in the scanner itself from a Web browser and those settings are not being applied properly regardless of the fact that the network settings in the scanner itself are correct, turn the power to the scanner off and then back on again.
Page 46: Using The Webpage Functions Interface
2-4 Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Interface Card into the address field. 3. Press the Enter key on your computer keyboard. 4.
Page 47 2-4 Using the WebPage Functions Interface 5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Basic Setting. In this case, type in the correct password and click on the OK button.
Page 48: The Home Page
2-5 The Home Page The home page is constructed of 3 different frames. • The top frame ... Displays the IP address of the Scanner Interface Card and the status of the • The menu frame ... Allows selection of various settings related to the Scanner Interface Card and •...
Page 49: The Top Frame
2-5 The Home Page 2-5-1 The Top Frame The top frame shows the IP address of the Scanner Interface Card and the status of the scanner. <IP Address> • Displays the IP address that is registered for the Scanner Interface Card. <Scanner Status>...
Page 50: The Menu Frame
2-5 The Home Page 2-5-2 The Menu Frame The menu frame allows selection of various settings related to the Scanner Interface Card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in the middle of setting that same item, the information that you have already entered will be deleted.
Page 51: The Main Frame
2-5 The Home Page 2-5-3 The Main Frame The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions. •...
Page 52: System Setting
2-6 System Setting Settings for the Scanner Interface Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state. 2-6-1 Setting Conditions It is necessary for you to enter the administrator’s password in order to access the settings related to either the Scanner Interface Card or to the scanner itself.
Page 53: System Basic Setting
2-6 System Setting 2-6-2 System Basic Setting You can make network and administrator-related settings for the Scanner Interface Card here. IMPORTANT! Network • Host Name Register the host name of the scanner (up to 32 single-byte characters) in this field. •...
Page 54 2-6 System Setting • Subnet Mask Register the subnet mask of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX • Default Gateway Register the default gateway of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX •...
Page 55 2-6 System Setting • WINS Server (Pri.) When WINS (Windows Internet Name Service) is used to resolve the IP address using the name of the computer, register the IP address of the primary WINS server in this field in the following form: XXX.XXX.XXX.XXX •...
Page 56 2-6 System Setting Administrator • E-mail address Type the email address of the administrator here. • Change password If you want to change the administration password, select “Yes”. If you do NOT want to change it, select “No”. • Old password If a password is currently registered, type that password into this filed.
Page 57: Scanner Setting
2-6 System Setting 2-6-3 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. You can also make settings related to certain scanning conditions and the default file name (for saving scanned data). Page 2-16...
Page 58 2-6 System Setting • Original Type (Only available in slecting monochrome) You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Text+Photo and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi •...
Page 59: Sender List
2-6 System Setting 2-6-4 Sender List You can register the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send to PC). • Sender (User) List Click on this item when you want to access the Sender (User) List screen where you can register, confirm and edit information for up to 40 (No.
Page 60 2-6 System Setting • Sender (User) Setting • Registration Number The number that was selected in the Sender (User) List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 61 2-6 System Setting • E-mail address The email address of the user can be up to 64 single-byte characters in length. • Registration button Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.
Page 62: Reset
2-6 System Setting 2-6-5 Reset If you click on any Reset button, a coresonding confirmation windows, will restart the scanner board or returned its settings to their factory default values. • Restart Networking Only Restarts the scanning operation. • Set All Network Settings to Factory default Initializes all previous settings and returns them to their factory default values.
Page 63: Scan To Pc Setting
2-7 Scan to PC Setting You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Interface Card. This items explains how to register the destination computer. * Refer to pages 2-29 through 2-38 for an explanation on the functions of the Send E-mail Settings. 2-7-1 Destination List •...
Page 64 2-7 Scan to PC Setting • Class The registration type (single or group) is displayed here. : Displayed for group registration • Registration Name The registered name is displayed here. IMPORTANT! Displayed for single registration BE SURE to click on the Registration button after you have completed the desired settings for the destination PC.
Page 65 2-7 Scan to PC Setting • Destination Registration (PC) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-24...
Page 66 2-7 Scan to PC Setting • Destination Registration (PC) [Single Registration] You will be able to register and edit registration names, destination computers and destination “save numbers” for each folder. • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 67 2-7 Scan to PC Setting • Destination PC Enter the destination computer’s IP address or host name into this field. If you enter both, the IP address will normally be accessed prior to the host name. * The host name can be up to 32 single-byte characters in length. •...
Page 68 2-7 Scan to PC Setting • Destination Group Registration (PC) You will be able to register and edit information for groups of destination computers. Choose the destinations that you want to register as a group and click on the checkbox next to the desired number.
Page 69 2-7 Scan to PC Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 70: Send E-Mail Setting
2-8 Send E-mail Setting The following explains the various settings for sending scanned images by email to a computer. 2-8-1 E-mail Basic Setting Make basic settings related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings.
Page 71 2-8 Send E-mail Setting • Item 1. Transmission Domain Setting ... Select from among Non-restricted sending, Permitted destination * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to the destination domain, and the information registered in the domain data field will be ignored.
Page 72 2-8 Send E-mail Setting • Character Code Designate the character code that will be used in the email message. You can select from among the following character codes: US-ASCII (English), Shift-JIS (Japanese) and ISO-8859-1 (West Europe) • Registration button Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.
Page 73: Destination List
2-8 Send E-mail Setting 2-8-2 Destination List • Destination List (E-mail) Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the corresponding text box.
Page 74 2-8 Send E-mail Setting • No. The registration number is displayed here. Click on the number for which you want to register or edit information in order to access the corresponding Destination Registration (E-mail) screen. • Class The registration type (single or group) is displayed here. : Displayed for group registration •...
Page 75 2-8 Send E-mail Setting • Destination Registration (E-mail) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear. Page 2-34...
Page 76 2-8 Send E-mail Setting • Destination Registration (Single) You will be able to register and edit registration names and destination email addresses for each number. Page 2-35...
Page 77 2-8 Send E-mail Setting • Registration Number The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 78 2-8 Send E-mail Setting • Destination Group Registration (E-mail) You will be able to register and edit information for destination groups (E-mail). Choose the destinations that you want to register as a group and click on the check box next to the number.
Page 79 2-8 Send E-mail Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
Page 80: Section 3 Additional Utilities
Section Additional Utilities Page 3-1...
Page 81: What Utilities Are Included With This Product
3-1 What Utilities are Included with this Product? Scanner File Utility The Scanner File Utility is used for sending graphic image data that is prepared by the scanner to a designated folder on a computer. This utility is also responsible for saving the received data in that computer.
Page 82: What Utilities Are Included With This Product
The IB-2x Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. * Refer to pages 3-115 through 3-122. DB Assistant...
Page 83: Scanner File Utility
3-2 Scanner File Utility 3-2-1 What is the Scanner File Utility? The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically.
Page 84: Operation Flow
3-2 Scanner File Utility (2) Operation Flow The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility. Network Manager Use the Address Editor, Address Book or a Web browser to register the destination computer.
Page 85: Computer Environment
3-2 Scanner File Utility 3-2-2 Computer Environment • Hardware ... IBM PC/AT or compatible • Interface ... 10BASE-T or 100BASE-TX • OS ... Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2), Windows Me and Windows XP Page 3-6...
Page 86: Installation And Uninstallation
3-2 Scanner File Utility 3-2-3 Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.
Page 87: Uninstalling The Scanner File Utility
3-2 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During the installation, the following window will appear to add the following components. Select the following components when you want to add the following system connection program by using DB Assistant.
Page 88: Initial Dialogue Box For The Scanner File Utility
3-2 Scanner File Utility 3-2-4 Initial Dialogue Box for the Scanner File Utility The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, whenever you want to designate the folder into which data – received from the scanner – will be saved, as well as when you want to set a security password for that folder, you will need to access the initial dialogue box for the Scanner File Utility.
Page 89: Contents Of The Initial Dialogue Box For The Scanner File Utility
3-2 Scanner File Utility (2) Contents of the Initial Dialogue Box for the Scanner File Utility 1. Status field ... Displays the current status of the scanner. 2. OK button ... Click on this button when you want to close the initial dialogue box. 3.
Page 90 3-2 Scanner File Utility 4. Close button ... Click on this button when you want to quit the Scanner File Utility. 5. Details button ... Displays the list of connected scanners. (A maximum of three) 6. Received file list field ... Displays the list of received files. 7.
Page 91: Destination Folders For Scanned Data
3-2 Scanner File Utility 3-2-5 Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box.
Page 92 3-2 Scanner File Utility 1. New button ... Click on this button when you want to designate a new destination folder for 2. Edit button ... Click on this button when you want to change the settings for any currently 3.
Page 93 3-2 Scanner File Utility 8. Reception notice checkbox ... Displays the notice on the screen when new image data is saved as a file. 9. Permit file overwrite checkbox ... If the file name is exactly the same as a file that already exists in the same 10.
Page 94: Designating A New Destination Folder For Receiving Scanned Data
3-2 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear.
Page 95 3-2 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field.
Page 96 3-2 Scanner File Utility 3. You can designate a password for the folder that you want to designate for security purposes. If you want to set a security password for that folder, click on “Password Setting” button and type the desired password directly into the “Folder Password”...
Page 97 3-2 Scanner File Utility 6. You can also designate a program for the folder that you want to system connect in the “System Con- nection Program” field. If you want to designate the following system connection program for the Image to be scanned, this step is indispensable.
Page 98: Changing Settings For A Registered Destination Folder
3-2 Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box.
Page 99 3-2 Scanner File Utility 2. If you want to change the security password for that folder, click on the “Password Setting” button. “Password Setting” will appear. Type the currently registered password into the “Old Password” field. 3. Type the new password that you want to register directly into the “New Password” field (Up 8 charac- ters).
Page 100 3-2 Scanner File Utility 5. If you want to change a comment about that folder, type the desired information directly into the “Com- ment” field (Up to 32 characters). 6. If you want to change the settings in the “System Connection Program” field, follow the corresponding procedure described in “(2) Designating a New Destination Folder for Receiving Scanned Data”...
Page 101: Removing A Destination Folder Designation
3-2 Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it.
Page 102: Saving Scanned Data As A File
3-2 Scanner File Utility 3-2-6 Saving Scanned Data as a File (1) Outline of the Procedure The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner. 1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Initial Dialogue Box for the Scanner File Utility”...
Page 103: The File Name
3-2 Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules.
Page 104: The Image Data
3-2 Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. * Using PDF Convert Library by HyperGEAR, Inc. • Image data size Standard sizes: A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom sizes: Width - between 50 mm and 432 mm (17") (Monochrome Copiers), between 50 mm and 420 mm (17") (Color Copiers);...
Page 105: Address Editor
3-3 Address Editor 3-3-1 The Address Editor The Address Editor enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book) as well as selecting the network settings, initial settings for the scanning functions, etc. This utility should used by the administrator when managing information in the Address Book, etc.
Page 106: Installation And Uninstallation
3-3 Address Editor 3-3-3 Installation and Uninstallation (1) Installing the Address Editor 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.
Page 107: Uninstalling The Address Editor
3-3 Address Editor (2) Uninstalling the Address Editor Use the “Add/Remove Programs” function in Windows to uninstall the Address Book. Page 3-28...
Page 108: Running Address Editor
3-3 Address Editor 3-3-4 Running Address Editor 1. Start up Address Editor. * Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Address Editor in that order and the Address Book will start up. 2.
Page 109 3-3 Address Editor 1. Menu Bar ... Items displayed in the Tool Bar as well as by the buttons in the Menu Area can 2. Tool Bar ... Contains buttons for easy execution of tasks such as writing new or edited 3.
Page 110: Editing Data Selection Screen
3-3 Address Editor 3-3-5 Editing Data Selection screen Select the Address Editor data that you want to edit. You can then connect to the scanner and edit or register the setting data directly in the scanner, or create and edit setting data without being connected to the scanner.
Page 111: Scanner Address Settings
3-3 Address Editor (1) Scanner address settings 1. Scanner Address ... Type in the address (host name or IP address) of the scanner that you want to connect to into this field. The addresses corresponding to the last 10 times a scanner was connected to can be accessed in the drop-down list.
Page 112 3-3 Address Editor 2. Search button ... Click on this button to search for the scanner that you want to connect to. Use 3. new data ... Select this radio button when you want to create new data for Address Editor 4.
Page 113: Scanner Search
3-3 Address Editor 3-3-6 Scanner Search The Search Dialogue Box enables you to search for a specific scanner over the network. * A scanner search will only display a list of those scanners that respond within a predetermined period of time.
Page 114 3-3 Address Editor 3. MAC Address ... Displays the MAC (Ethernet) address of each scanner. 4. Start Searching button ... Click on this button to start the scanner search operation. 5. Status message ... Indicates the current status or result of the scanner search operation. 6.
Page 115: Password Entry (When Connected To The Scanner)
3-3 Address Editor 3-3-7 Password Entry (when connected to the scanner) When your computer is connected to a scanner, it is necessary to enter the administrator’s password in order to access scanners settings and other information. * Refer to “(3) Change Password” on page 3-41 for information on setting the administrator’s password. 1.
Page 116: System Setting
3-3 Address Editor 3-3-8 System Setting Make basic scanner settings. (1) System Basic Setting Lets you make settings related to your network connection, such as the scanner’s IP address. Page 3-37...
Page 117 3-3 Address Editor 1. Network/ Administrator Tabs ... Click on the desired tab to switch between network and administrator settings. 2. Host Name ... Type the host name of the scanner (up to 32 single-byte characters) in this 3. IP Address ... Type the IP address of the Scanner Interface Card in this field in the following 4.
Page 118 3-3 Address Editor 13. WINS Server (Sec.) ... Type the IP address of the secondary WINS server in this field in the following 14. Scope ID ... Register the scope ID in this field. 15. SMTP Server name ... Type the IP address of the SMTP server in this field in the following form: 16.
Page 119: Administrator Tab
3-3 Address Editor (2) Administrator Tab Lets you make administrator settings. 1. E-mail Address ... Type the administrator’s email address of the in this field. 2. Change Password button ... Click on this button to set the administrator password. * The email address can be up to 64 single-byte characters in length. Page 3-40...
Page 120: Change Password
3-3 Address Editor (3) Change Password Sets the administrator password. 1. New Password ... Type a new password into this field. 2. Confirm new password ... Type the same password as you did in the New Password field in here in * The administrator password can be up to 8 single-byte characters in length.
Page 121: Default Setting
3-3 Address Editor (4) Default Setting Lets you change default settings for using the scanner functions of your copier. * Perform the Black and White mode settings if you have a monochrome copier, and the Color/Mono- chrome (Gray) mode settings if you have a color copier. Page 3-42...
Page 122 3-3 Address Editor <Black and White mode> 1. Resolution ... You can select from among the following 4 scanning resolutions: 200 dpi, 2. File Type ... Sets the file format at which scanned data will be saved: TIFF or PDF 3.
Page 123: Sender (User) List
3-3 Address Editor (5) Sender (User) List Registers the information for users who will be allowed to use the network-scanner functions of the copier (Send E-mail and Scan to PC). Page 3-44...
Page 124 3-3 Address Editor 1. Name ... The name indicated here will be displayed as the sender name in the 2. E ... [*] mark will be appeared in this column when the address related to the 3. P ... [*] mark will be appeared in this column when the address related to the 4.
Page 125: Registering And Editing User Information
3-3 Address Editor (6) Registering and editing user information The Sender editing Dialogue Box allows you to register new users or edit information for previously registered users. 1. Name ... The name registered here will be displayed as the sender name in the 2.
Page 126 3-3 Address Editor 4. Address of PC with “Address Book” installed ... Type the host name or IP address of the computer that contains this user’s 5. Signature ... Type the data (personal information) that will be transmitted with the email 6.
Page 127: Send E-Mail Setting
3-3 Address Editor 3-3-9 Send E-mail Setting Make basic settings and register or edit the destination information for sending scanned images by email under the Send E-mail function. (1) E-mail Basic Setting Select this item when you want to make basic settings related to sending email (scanned data) under the Send E-mail function here.
Page 128 3-3 Address Editor 1. E-mail Transmission Restriction ... Select from among Non-restricted sending, Permitted destination domain 2. Domain List ... Register the domain information here. 3. Data Size ... Designate the maximum image data size for each email sent under the Send E-mail 4.
Page 129: Destination List (E-Mail)
3-3 Address Editor (2) Destination List (E-mail) Select this item when you want to confirm or edit the list of destinations under the Send E-mail function. Page 3-50...
Page 130 3-3 Address Editor 1. Name ... The name indicated here will be displayed as the destination name in the 2. S ... [*] mark will be appeared in this column when the address related to the 3. Registration Number ... This is a registration number for the destination information. 4.
Page 131: Registering And Editing Destination Information (Send E-Mail Function)
3-3 Address Editor (3) Registering and Editing Destination Information (Send E-mail function) The Destination editing Dialogue Box allows you to register new destinations under the Send E-mail function, or edit information for previously registered destinations. 1. Name ... The name registered here will be displayed as the destination name in the 2.
Page 132: Registering And Editing Destination Group Information
3-3 Address Editor (4) Registering and Editing Destination Group Information The Destination Group Registration Dialogue Box allows you to register new destination groups under the Send E-mail function, or edit information for previously registered destination groups. Page 3-53...
Page 133 3-3 Address Editor 1. Name ... The name registered here will be displayed as the destination group name in 2. Registration Number ... Type the registration number for that destination group into this field. <Group members> 3. Name ... Displays the name of each destination that is registered as a member of that 4.
Page 134: Scan To Pc Setting
3-3 Address Editor 3-3-10 Scan to PC Setting Register or edit destination information for sending scanned images directly to computers under the Scan to PC function. (1) Destination List (PC) Select this item when you want to confirm or edit the list of destinations under the Scan to PC function. Page 3-55...
Page 135 3-3 Address Editor 1. Name ... The name indicated here will be displayed as the destination computer name 2. S ... [*] mark will be appeared in this column when the address related to the 3. Registration Number ... This is a registration number for the destination computer information. 4.
Page 136: Registering And Editing Destination Information (Scan To Pc Function)
3-3 Address Editor (2) Registering and Editing Destination Information (Scan to PC function) The Destination editing Dialogue Box allows you to register new destinations under the Scan to PC function, or edit information for previously registered destinations. 1. Name ... The name registered here will be displayed as the destination computer name 2.
Page 137: Registering And Editing Destination Computer Group Information
3-3 Address Editor (3) Registering and editing destination computer group information The Destination Group Registration Dialogue Box allows you to register new destination computer groups under the Scan to PC function, or edit information for previously registered destination computer groups. Page 3-58...
Page 138 3-3 Address Editor 1. Name ... The name registered here will be displayed as the destination computer group 2. Registration Number ... Type the registration number for that destination computer group into this field. 3. Change Password button ... Click on this button to set or change the password for that destination com- <Group members>...
Page 139: Tool Bar
3-3 Address Editor 3-3-11 Tool Bar The Tool Bar contains buttons for easy execution of tasks such as writing edited data to the scanner, etc. 1. Open button ... Opens the selected Address Editor file. 2. Save button ... Saves edited data. 3.
Page 140: Importing Data From Address Editor
3-3 Address Editor 3-3-12 Importing Data from Address Editor With the Address Editor you can import into the Sender (User) List and Destination List (for the Send E-mail and Scan to PC functions) any address data that has been created in and exported from Address Editor, Address Book, or Microsoft Outlook as a csv file.
Page 141 3-3 Address Editor 1. Look in ... Selects the folder in which the address data file that you want to import is 2. File list ... Lists the files within the selected folder. 3. Files of type ... Indicates the file type of the file that you want to import. 4.
Page 142: Making The Corresponding Field Settings
3-3 Address Editor (2) Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Sender (User) List. 1. Name ... The name indicated here will be displayed as the email destination name in 2.
Page 143: Checking Information To Be Imported
3-3 Address Editor (3) Checking Information to be Imported The Select Import data Dialogue Box allows you to confirm imported address data and add it to the Sender (User) List or the Destination List. Page 3-64...
Page 144 3-3 Address Editor 1. Number of selected addresses ... Indicates the number of addresses selected for import. 2. Edit button ... Click on this button to edit the contents of the selected addresses. 3. Add to address list button ... Click on this button to add the selected addresses to the Destination List 4.
Page 145: Address Editor Version Information
3-3 Address Editor 3-3-13 Address Editor Version Information The About Scanner Address Editor screen will appear with version information any time Version Informa- tion is selected under Help in the Menu Bar. Page 3-66...
Page 146: Address Book
3-4 Address Book 3-4-1 About the Address Book The Address Book utility is used to register and edit information in the Destination List which is referred to when performing Send E-mail and Scan to PC operations at the scanner and sending scanned image data from the scanner to a designated email address.
Page 147: Computer Environment
3-4 Address Book 3-4-2 Computer Environment • Hardware ... IBM PC/AT or compatible • Interface ... 10BASE-T or 100BASE-TX • OS ... Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me Page 3-68...
Page 148: Installation And Uninstallation
3-4 Address Book 3-4-3 Installation and Uninstallation (1) Installing the Address Book 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.
Page 149: Uninstalling The Address Book
3-4 Address Book 3. Follow the instructions indicated in the wizard to continue the installation procedure. * The Address Book will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar. (2) Uninstalling the Address Book Use the “Add/Remove Programs”...
Page 150: Initial Dialogue Box For The Address Book
3-4 Address Book 3-4-4 Initial Dialogue Box for the Address Book The Address Book will automatically start up after installation. However, any time you want to quit the utility program, or register and edit information in the Destination List, you will need to access the initial dialogue box for the Address Book.
Page 151: Contents Of The Initial Dialogue Box For The Address Book
3-4 Address Book (2) Contents of the initial dialogue box for the Address Book 1. Connected scanner area ... Displays the names of the currently connected scanners. The Scanner Name 2. OK button ... Click on this button when you want to close the initial dialogue box for the 3.
Page 152: Destination List Settings
3-4 Address Book 3-4-5 Destination List Settings (1) Contents of the Address Book Dialogue Box When you want to register or edit destination information for sending scanned image data under the Send E-mail or Scan to PC functions, click on the Setup button in the initial dialogue box for the Address Book. The Address Book Dialogue Box will appear and you can confirm destination information that has already been registered.
Page 153 3-4 Address Book 1. Apply button ... Click on this button to save any changes made to the information in the 2. New Address button ... Click on this button to register information for a new destination in either the 3.
Page 154: Destination List For The Send E-Mail Function
3-4 Address Book (2) Destination List for the Send E-mail function Click on the Send E-mail button in the Address Book Dialogue Box in order to access the Destination List that is used under the Send E-mail function. 1. List of Destinations ... Displays all destinations that are registered in the Destination List for use 2.
Page 155 3-4 Address Book 3. ID ... Indicates the registration number for the registered destination or destination 4. E-mail address ... Displays the email address for individual destinations. 5. Comment ... Displays any comments registered for that destination or destination group. group.
Page 156: Registering And Editing Destination Information For The Send E-Mail Function
3-4 Address Book (3) Registering and editing destination information for the Send E-mail function The Destination Registration (E-mail) Dialogue Box allows you to register new destinations or edit informa- tion for previously registered destinations in the Destination List that is used under the Send E-mail function. REGISTRATION PROCEDURE 1.
Page 157 3-4 Address Book 4. Type in the email address of that destination (up to 64 single-byte characters). 5. Type in any comments that you want. 6. Click on the OK button. The entered destination information will be registered and the Address Book Dialogue Box will be displayed once again.
Page 158: Registering And Editing Destination Group Information For The Send E-Mail Function
3-4 Address Book (4) Registering and editing destination group information for the Send E-mail function The Destination Group Registration (E-mail) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Send E-mail function.
Page 159 3-4 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number.
Page 160: Adding Destinations To Or Deleting Destinations From A Destination Group For The Send E-Mail Function
3-4 Address Book (5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function The Editing member (E-mail) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Send E-mail function. EDITING PROCEDURE 1.
Page 161 3-4 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button.
Page 162: Destination List For The Scan To Pc Function
3-4 Address Book (6) Destination List for the Scan to PC function Click on the Scan to PC button in the Address Book Dialogue Box in order to access the Destination List that is used under the Scan to PC function. 1.
Page 163 3-4 Address Book 3. ID ... Indicates the registration number for the registered destination or destination 4. PC address ... Displays the host name or IP address of individual destinations. 5. Save No..Displays the destination folder number where scanned data will be saved 6.
Page 164: Registering And Editing Destination Information For The Scan To Pc Function
3-4 Address Book (7) Registering and editing destination information for the Scan to PC function The Destination Registration (PC) Dialogue Box allows you to register new destinations or edit information for previously registered destinations in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1.
Page 165 3-4 Address Book 2. Type in a name for the destination that you want to register (up to 16 single-byte characters). 3. The registration number for this destination will be automatically designated (001 – 100) in the order that the destination has been registered under the Destination List. It is possible to change the designated registration number.
Page 166: Registering And Editing Destination Group Information For The Scan To Pc Function
3-4 Address Book (8) Registering and editing destination group information for the Scan to PC function The Destination Group Registration (PC) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Scan to PC function.
Page 167 3-4 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number.
Page 168: Registering Or Changing Password Of A Destination Group For The Scan To Pc Function
3-4 Address Book (9) Registering or changing password of a destination group for the Scan to PC function The Change Password Dialogue Box allows you to set or change the password for destination groups used under the Send E-mail function. IMPORTANT! SETTING PROCEDURE 1.
Page 169: Adding Destinations To Or Deleting Destinations From A Destination Group For The Scan To Pc Function
3-4 Address Book (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function The Editing member (PC) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Scan to PC function. EDITING PROCEDURE 1.
Page 170 3-4 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button.
Page 171: Importing An Address Data File
3-4 Address Book 3-4-6 Importing an Address Data File (1) Importing from Address Book Data files that have been created and saved in Address Book can be selected and opened for use. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, select Import -> Address Book under the File menu in the menu Bar.
Page 172 3-4 Address Book 2. Select the folder in which the address data file that you want to import is saved. (The Address Book folder will be selected by default.) 3. Select the file type of the file that you want to import. (Only .dat can be selected.) 4.
Page 173: Importing A Csv File
3-4 Address Book (2) Importing a csv file Data files that have been created and saved in csv format by other email software can be selected and opened for use in Address Book. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, click on the Send E-mail button and then select Import -> CSV file under the File menu in the menu Bar.
Page 174 3-4 Address Book 2. Select the folder in which the csv formatted address data file that you want to import is saved. 3. Select the file type of the file that you want to import. (Only .csv can be selected.) 4.
Page 175 3-4 Address Book • Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Destination List (for the Send E-Mail function). 6. Select the item that you want to be displayed in the Name field of the Destination List (for the Send E-mail function).
Page 176 3-4 Address Book • Checking the information to be imported and registering it in the Address Book Check the contents of the csv file that you have selected to import before you register that data in the Destination List of the Address Book for the Send E-mail function. Warning column Page 3-97...
Page 177 3-4 Address Book 10. Select the email address information that you want to import from the list, and click on the Add to address list button. The number of addresses that you have currently selected will be shown in the Number of selected addresses field.
Page 178: Twain Source
3-5 TWAIN Source 3-5-1 TWAIN source The TWAIN source utility is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. This section of this Operation Guide contains explanations on using a TWAIN-compatible application for scanning purposes. IMPORTANT! Perform the desired settings Scanner...
Page 179: Twain Source
3-5 TWAIN Source 3-5-2 Computer Environment • Hardware ... IBM PC/AT or compatible • Interface ... 100BASE-T or 10BASE-TX • OS ... Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me Page 3-100...
Page 180: Installing The Twain Source
3-5 TWAIN Source 3-5-3 Installing the TWAIN source 1. Click on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.
Page 181: Uninstalling The Twain Source
3-5 TWAIN Source 3-5-4 Uninstalling the TWAIN source Use the “Add/Remove Programs” function in Windows to uninstall the TWAIN source. Page 3-102...
Page 182: Image Data
3-5 TWAIN Source 3-5-5 Image Data The following indicates the image data specifications supported by this product. Max. image size ... Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi) ... 200 x 200, 300 x 300, 400 x 400, 600 x 600 Grayscale ...
Page 183: Scanning An Image
3-5 TWAIN Source 3-5-6 Scanning an Image There are essentially 2 main methods of using a TWAIN-compatible application to scan an image at this scanner. The basic procedure for each of these is explained below. Follow the procedure that is appropriate to the operation that you will use.
Page 184: Main Dialogue Box
3-5 TWAIN Source 3-5-7 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. *The actual windows differ difer depending upon the model of your Scanner. Page 3-105...
Page 185 3-5 TWAIN Source 1 Original Image Size ... Lets you select, from among the following size settings, the size of the original • Inch Specifications Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2"...
Page 186 3-5 TWAIN Source 4 Color (Only available in color scanners) ... Lets you select, from among the following, the color designation of the image 5 Original Type (Only available with black and white scanning) ... Lets you select, from among the following, the type of original that is actually 6 Resolution ...
Page 187 3-5 TWAIN Source 10 Brightness ... You can set Brightness. 11 Scan/Connect button ... If your computer is successfully connected to the scanner, the Scan button will 12 Waiting Scan checkbox ... If you put a check mark in the Waiting Scan checkbox, the scanner will be in 13 Preview button (only available in color scanners) ...
Page 188: Changing The Scanner's Ip Address
3-5 TWAIN Source 3-5-8 Changing the Scanner’s IP Address If the IP address of the scanner needs to be changed after installing the TWAIN source, perform the follow- ing procedure to change the settings and register the new IP address. 1.
Page 189 3-5 TWAIN Source 3. Type in the correct IP address. 4. Click on the OK button to return to the Scanner Setup Dialogue Box. 5. Click on the OK button. The new scanner IP address will be registered. Page 3-110...
Page 190: Copy Management Setting
3-5 TWAIN Source 3-5-9 Copy Management Setting If the copy management function which controls machine use is turned ON in the scanner, it will be neces- sary to enter a viable department code before you can use the machine. When the copy management function is turned ON, verification of this department code is carried out between the scanner and the computer that sends the scanning command.
Page 191: Color Profiles
3-5 TWAIN Source 3-5-10 Color Profiles Color profiles are available in color scanners for purposes of color adjustment. *The procedure to embed a color profile in the scanning data will differ depending upon the TWAIN-compat- ible software being used. Refer to the Instruction manual for your TWAIN-compatible software. •...
Page 192: If You Can't Connect To The Scanner
3-5 TWAIN Source 3-5-11 If You Can’t Connect to the Scanner... If you cannot successfully connect to the scanner, one of the following causes is possible. Check the situation at the scanner’s operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. •...
Page 193: Maximam Image Size
3-5 TWAIN Source 3-5-12 Maximum image size There are some cases where the image can not be scanned depending upon the available memory size. • Select Color or Gray 11" x 17" 8-1/2" x 11" *Scanning can not be performed on Windows95. •...
Page 194: Configuration Tool
The Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. In this section, basic information for understanding the “Quick Setup Wizard” and the basic procedure for using “AdminManager”...
Page 195: Using The Quick Setup Wizard
CD-ROM and select Quick Setup Wizard under the IB-2x Configuration menu. A screen that will allow you to select the printer/scanner will be displayed. Any Scanner Interface Cards installed on the same network as your computer will be displayed.
Page 196 3-6 Configuration Tool Quick Setup will discover printers or scanners over either IPX or IP as long as the protocol is installed on the Windows machine that is running Quick Setup (e.g., if only IPX is installed, then Quick Setup will find and display only IPX printers.
Page 197: Using Adminmanager
3-6 Configuration Tool 3-6-4 Using AdminManager (1) Installing AdminManager The following procedure explains how to install AdminManager. Perform this procedure from the beginning even if you want to run AdminManager directly from the CD-ROM without copying it onto your hard disk. 1.
Page 198 3-6 Configuration Tool 2. Click on Configuration Tools. The IB-2x Configuration menu will appear. 3. Click on Advanced Setup. 4. Click on Install AdminManager in the next menu. * If you select “Run AdminManager directly from the CD”, use can run AdminManager directly from the CD-ROM.
Page 199: Running Adminmanager
3-6 Configuration Tool (2) Running AdminManager Click on Start in the Windows Task Bar and select Program -> IB-2x Tools -> AdminManager from the resulting pop-up menus. (3) Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card.
Page 200 3-6 Configuration Tool 3. Enter the Ethernet address of the Scanner Interface Card in the Ethernet Address field (e.g. “00 c0 ee 10 00 0d”). The Ethernet address is listed on the label that is attached near the connector on the Scanner Interface Card.
Page 201: Setting The Administrator's Password
3-6 Configuration Tool (4) Setting the Administrator’s Password Perform the following procedure and register an administrator’s password in order to manage network settings for scanners and printers. The password registered here will be applicable when attempting to make settings from the Web browser as well. 1.
Page 202: Db Assistant
3-7 DB Assistant 3-7-1 What is the DB Assistant? The DB Assistant is a utility that is composed of two individual options: PDF Keyword Assist which adds keywords which can be used in searching, in the computer, for image data scanned at the scanner, and Database Assist which saves file information related to that scanned image data as a separate csv file.
Page 203: Preparations
3-7 DB Assistant Database Assist ... This option creates a csv file of registered file information for scanned image (1) Preparations First, perform the following set-up procedure in order to use the DB Assistant. 1. Install the DB Assistant into the network manager’s computer. (Refer to page 3-127.) 2.
Page 204: Operation Flow
3-7 DB Assistant (2) Operation Flow The following illustrates the steps required in using the DB Assistant to add file information to scanned image data and designate the folder in which to save that file. Network Manager Use the DB Assistant to register the file information.
Page 205: Computer Environment
3-7 DB Assistant 3-7-2 Computer Environment • Hardware ... IBM PC/AT or compatible • Interface ... 10BASE-T or 100BASE-TX • OS ... Windows NT 4.0 (Service Pack 5), Windows 2000, Windows 98 (Second Edition), Windows 95 (OSR2), Windows Me and Windows XP Page 3-126...
Page 206: Installation And Uninstallation
3-7 DB Assistant 3-7-3 Installation and Uninstallation (1) Installing the DB Assistant 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The window shown below will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner Utilities” on page 1-3. 2.
Page 207: Uninstalling The Db Assistant
3-7 DB Assistant 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During installation, the window shown below will appear to enable you to select the desired compo- nents that you want to install. Select the option(s) that you want to use under the DB Assistant. PDF Keyword Assist Module ...
Page 208: Dialogue Boxes In The Db Assistant
3-7 DB Assistant 3-7-4 Dialogue Boxes in the DB Assistant The DB Assistant will automatically start up after installation. However, any time you want to quit the utility program, or whenever you want to perform settings for the PDF Keyword Assist and/or Database Assist options, you will need to access the setup dialogue box for the DB Assistant.
Page 209: Contents Of The Initial Dialogue Box
3-7 DB Assistant (2) Contents of the Initial Dialogue Box 1. DB Assistant icon ... Click on this icon and then select DB Assistant... in the resulting menu 2. Connected scanner box ... Displays the host name or IP address of the currently connected scanner(s) 3.
Page 210: The Setup Dialogue Box
3-7 DB Assistant (3) The Setup Dialogue Box When you want to perform settings for the PDF Keyword Assist and/or Database Assist options, click on the Configuration...button in the initial dialogue box. The setup dialogue box will appear. Save button Save button ...
Page 211: Setting Up The Pdf Keyword Assist Option
3-7 DB Assistant 3-7-5 Setting Up the PDF Keyword Assist Option This section explains the procedures for making settings and registering information under the DB Assistant’s PDF Keyword Assist option (which adds file information as keywords to scanned image files). First, access the DB Assistant’s setup dialogue box and perform the following procedure.
Page 212 3-7 DB Assistant 2. Enter a name for the destination computer (within 16 characters) in the Name field. The name that you register here will be displayed on the operation panel of the scanner and will be sorted by that name. 3.
Page 213 3-7 DB Assistant 5. In order to edit the Default Setting file (which determines how scanning will be accomplished), double- click on that file (or right-click and select Set in the resulting menu). The Default Setting window will appear. Setup items un- der the PDF Key-...
Page 214 3-7 DB Assistant 6. Select the desired settings in the Default Setting window and click on OK in order to save those settings and return to the setup dialogue box. * For more detailed information on the various basic settings, refer to “1-3 Using the Scanner Function” on page 1-8.
Page 215 3-7 DB Assistant 7. Double-click on the Access Setting file (or right-click and select Set in the resulting menu). The Access Setting window will appear. You can use this window to limit those who can access the settings for the destination you are currently registering.
Page 216 3-7 DB Assistant 8. In order to edit the File Information file and set the items that will be used as the file information (keywords) in the scanned image file, click on the “+” to the left of the File information file. The Key- word and Creator items will appear.
Page 217 3-7 DB Assistant 10. Enter a keyword (up to 32 characters) into the Keyword List field. Click on the Apply button (or press the Enter key on your keyboard) to register the entered keyword into the list below that field. If you want to edit a keyword, select (click to highlight) the keyword that you want to edit from that list, and then click on the Edit button.
Page 218 3-7 DB Assistant 11. In order to edit the Creator item, double-click on that item (or right-click and select Edit in the resulting menu). The Creator Edit window will be displayed. Enter the creator information (up to 32 characters) in the Creator List field and then continue the settings in same manner as with the Keyword Edit item on page 3-138.
Page 219: Supplemental: Making Settings Related To The 'Access According To Sender Name' Option
3-7 DB Assistant Supplemental: Making Settings related to the ‘Access according to sender name’ option This section explains the procedures for making settings related for step 7 of “3-7-5 Setting Up the PDF Keyword Assist Option” on page 3-136. 1. Enter into the Sender List field the name of the user (up to 32 characters) to whom you want to give access privileges.
Page 220 3-7 DB Assistant 2. The check the names of the senders who are already registered in the scanner, click on the Browse... button. The Current Sender List window will be displayed. Scanner Address field List of registered senders 3. Enter into the Scanner Address field the host name or IP address of a currently connected scanner. To display a list of the senders who are currently registered in that scanner, click on the Download list button.
Page 221 3-7 DB Assistant 4. To select from among any other scanners that are available on the network, click on the “...” (scanner search) button in the Current Sender List window. The Scanner Search window will be displayed. 5. Click on the Start Searching button and a list of the IP and MAC addresses for all the scanners cur- rently available on the network will be displayed.
Page 222: Appendix A Error Codes
Appendix Error Codes Page A-1...
Page 223 Error Codes The following tables explain the error codes that may appear in the transmission log, and indicate the corresponding procedures for their correction. The transmission log can be accessed on the scanner’s message display. For more detailed information, refer to the Set-up Edition of your Operation Guide. Error Code E001...
Page 224 Error Codes Error Code E021 E022 E023 E030 E031 E032 E033 Cause of Error The destination for the e-mail is listed under the restricted domain names, or is not listed under the permitted domain name. The mail contained an e-mail address that the SMTP server can not find.
Page 225 Error Codes Error Code E034 E035 E036 E039 Cause of Error Transmission was not possible because the Scanner File Utility is communicating with another scanner. During group transmission, the number of the save folder registered in the Scanner File Utility did not match. During compression of the scanned image data, the data size went over the maximum limit.
Page 226 Error Codes Error Code E059 E061 E101 Cause of Error A command received from the transmitting computer was not an appropriate one. Trouble has occurred in the computer that is running the corresponding personal Address Book. When selecting the group in the destination computer under either the Send E-mail or Scan to PC functions, some type of trouble has occurred in the information for the...

This manual is also suitable for:

Km-2530 Km-3530 Km-4030 Km-4530 Km-5530 Km-6330 ... Show all

Kyocera KM-7530 Operation Manual

Section 1 What Is the Network Scanning System

Making Settings from a Web Browser

Section 3 Additional Utilities

Appendix A Error Codes

Quick Links

Operation Guide

Related Manuals for Kyocera KM-7530

Summary of Contents for Kyocera KM-7530

This manual is also suitable for:

Table of Contents