Using Group Dials - Ricoh 4420NF Operating Instructions Manual

Note
❒ "Enter No." and "Search A/Z"
are shown one after the other in
the display above. If a search
letter is programmed with a
Speed Dial, you can find this
number quickly using the Tele-
phone Directory function. See
p.43 "Telephone Directory",
Advanced Features.
C C C C
Enter the three digit code (000 to
199) for the destination with the
number keys.
Note
❒ If the destination's name has
been programmed, the name is
shown on the display. If it is not,
the fax number is shown.
❒ If you want to dial another des-
tination, press the { { { { OK} } } } key and
dial another fax number.
❒ If you make a mistake, press the
{ { { { Clear/Stop} } } } key and try again.
D D D D
Press the { { { { Start} } } } key.

Using Group Dials

You can store multiple destinations as
a single Group and easily specify
these destinations by selecting the
Group.
The method for specifying Groups
differs according to the way they
were programmed.
❖ ❖ ❖ ❖ When programmed in a Quick Dial
Press the Quick Dial key in which
a Group is programmed.
❖ ❖ ❖ ❖ When not programmed in a Quick Dial
Use the User Function key. Group
Dial is assigned to { { { { F3} } } } as a de-
fault. If this setting is changed,
program the Group function in a
User Function key ( { { { { F1} } } } to { { { { F10} } } } ).
See p.101 "User Function Keys",
Advanced Features. When you want
to specify a destination, press the
User Function key with the Group
function programmed in, and then
press the Group number with the
number keys.
Preparation
You must program the destina-
tions' fax numbers in a Group be-
forehand. Additionally, you can
program the destination names
and the Group name in the Group.
T o p r o g r a m , e d i t , o r d e l e t e
Groups, see p.74 "Groups".
Note
❒ Quick
Dials programmed
Groups cannot be used for any oth-
er function.
❒ To check the contents of all
Groups, print the Group Dial list.
See p.105 "Reports/Lists", Ad-
vanced Features.
❒ You cannot use Immediate Trans-
mission with Groups. You can
only use Memory Transmission.
❒ You can store up to 250 destina-
tions. If you register the same des-
tination with a Speed Dial, Quick
Dial, or number keys in different
groups, it is only counted as one
item.
Dialing
2
for
47