Ricoh FAX 1190L User Manual
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Ricoh FAX 1190L User Manual

User's guide
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FAX 1190L
User's Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in this manual before using the machine.

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Summary of Contents for Ricoh FAX 1190L

  • Page 1 FAX 1190L User’s Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in this manual before using the machine.

  • Page 2: Safety Precautions

    Safety precautions We use the following icons throughout this User’s Guide. Warnings or cautions tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
  • Page 3 CAUTION The fuser unit is marked with a caution label. Please do not remove or damage the label. ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket.

  • Page 4: Declaration Of Conformity

    In the event of problems, please contact your service representative in the first instance. FAX 1190L: The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc CE Marking Traceability Information (For EU Countries Only.) Manufacturer: Ricoh Co., Ltd.

  • Page 5: Quick Reference Guide

    Quick Reference Guide Sending Faxes Storing Speed-Dial numbers Automatic Transmission Press Menu/Set, 2, 3, 2. If it is not illuminated in green, press Using the dial pad, enter a three-digit Speed-Dial location number (001 - 200). (Fax). Press Menu/Set. Load your document. Enter the number (up to 20 digits).
  • Page 6 Using Search If it is not illuminated in green, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. Press to search the memory. Press Start. Making copies Single copy Press (Copy) to illuminate it in green.

  • Page 7: Table Of Contents

    Table of Contents Introduction Using this Guide ....................1-1 Choosing a location .....................1-2 To view Documentation .................1-3 Control panel overview (For EU only)..............1-4 Control panel overview (For USA, Canada and Asia/Oceania) ......1-6 Load document ....................1-8 Using the automatic document feeder (ADF) ..........1-8 About paper ......................1-9 Recommended paper ..................1-9 Choosing acceptable paper................1-9...
  • Page 8 Security......................2-9 Memory Security....................2-9 Setting up the password ................2-10 Changing the Memory Security password..........2-10 Turning Memory Security on ..............2-11 Turning Memory Security off ..............2-11 Setting Lock ....................2-11 Setting up the password ................2-11 Changing the Setting Lock password ............2-12 Turning Setting Lock on................2-12 Turning Setting Lock off................2-12 Setup Send How to enter Fax mode ..................3-1...
  • Page 9 Setup Receive Basic receiving operations...................4-1 Choosing the Receive Mode ................4-1 To select or change your Receive Mode ...........4-2 Setting the Ring Delay ..................4-2 Setting the F/T Ring Time (Fax/Tel mode only)..........4-3 Fax Detect (Easy Receive for USA and Canada)..........4-3 Printing a reduced incoming fax (Auto Reduction) ........4-4 Receiving a fax at the end of a conversation..........4-5 Advanced receiving operations................4-5 Printing a fax from the memory ..............4-5...
  • Page 10 Printing reports Fax settings and activity ..................7-1 Customizing the Transmission Verification Report ........7-1 Setting the Journal Period ................7-2 Printing reports ....................7-2 How to print a report ..................7-2 Making copies Using the machine as a copier ................8-1 Enter Copy mode...................8-1 Making a single copy ..................8-2 Making multiple copies ..................8-2 Stop copying ....................8-2 Using the temporary Copy key ................8-2...
  • Page 11 Troubleshooting and routine maintenance Troubleshooting ....................11-1 Error messages ...................11-1 Checking if the machine has faxes in its memory ........11-4 Forwarding faxes to another fax machine ..........11-4 Document jams....................11-4 Paper jams ....................11-5 Paper is jammed inside the machine............11-5 Paper is jammed at the back of the machine ..........11-6 Paper is jammed inside the drum unit and toner cartridge assembly..11-7 If you are having difficulty with your machine ..........11-9 Improving the print quality .................11-13...
  • Page 12 Caller ID (Caller IDentification) ..............A-7 Advantages of Caller ID................A-7 How Does the Caller ID Work?..............A-7 The Caller ID Appears on the Display When Your Telephone Rings ..A-7 The Caller ID is Stored in Your Machine Memory ........A-7 Viewing Caller ID List ...................
  • Page 13 Special line considerations for USA and Canada........A-18 Roll over phone lines ................A-18 Two-line phone system................A-18 Converting telephone wall outlets............A-19 Installing machine, external two-line TAD and two-line telephone ..A-19 Multi-line connections (PBX) ..............A-20 If you are installing the machine to work with a PBX......A-20 Custom features on your phone line............
  • Page 14 xiii...

  • Page 15: Introduction

    Introduction Using this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics. Bold Bold typeface identifies specific keys on the machine’s control panel.

  • Page 16: Choosing A Location

    Chapter 1 Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C. IMPORTANT ■...

  • Page 17: To View Documentation

    Introduction To view Documentation Note If this window does not appear, use From the Start menu, select TYPE 1190 from ® Windows Explorer to run the setup.exe the Programs Group and then select User’s program from the root directory of the Guide.

  • Page 18: Control Panel Overview (For Eu Only)

    Chapter 1 Control panel overview (For EU only) One-Touch Keys These 10 keys give you instant access to 20 In standby mode you can press these keys to previously stored dial numbers. adjust the ring volume. ▼ Fax and telephone keys: Search/Speed Dial Lets you look up numbers that are stored in Redial/Pause...
  • Page 19 Introduction Stop/Exit Stops an operation or exits from the menu. Reports Mode keys: Lets you access Fax mode. Copy Lets you access Copy mode. Liquid Crystal Display (LCD) Displays messages on the screen to help you set up and use your machine. Copy key (Temporary settings): Options You can quickly and easily select temporary...

  • Page 20: Control Panel Overview (For Usa, Canada And Asia/Oceania)

    Chapter 1 Control panel overview (For USA, Canada and Asia/Oceania) One-Touch Keys These 10 keys give you instant access to 20 In standby mode you can press these keys to previously stored dial numbers. adjust the ring volume. —OR— Fax and telephone keys: When using the handset, listening to the Redial/Pause speaker in Fax mode or on standby, you can...
  • Page 21 Introduction Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. (Not available in USA and New Zealand) Start Lets you start sending faxes or making...

  • Page 22: Load Document

    Chapter 1 Load document Pull out the ADF document support. You can send a fax and make copies from the ADF (automatic document feeder). Using the automatic document feeder (ADF) The ADF can hold up to 20 pages, feeding each one individually through the machine. Use standard 80 g/m paper and always fan the pages before putting them in the ADF.

  • Page 23: About Paper

    Introduction ■ About paper Use paper that is made for plain-paper copying. ■ Use paper that is 20 to 24 lb (75 to 90 Recommended paper ■ Use neutral paper. Do not use acidic or To get the best print quality, we suggest using alkaline paper.

  • Page 24: Paper Capacity Of The Paper Trays

    Chapter 1 IMPORTANT Do not use the following types of paper or envelopes, they may cause a paper jam and damage your machine. ■ Do not use: • Inkjet paper; • Coated paper, such as vinyl coated paper; • Pre-printed or highly textured paper, or paper with an embossed letterhead; •...

  • Page 25: How To Load Paper

    Introduction How to load paper Put paper in the paper tray. To load paper or other media in the Maximum Paper Mark paper tray Pull the paper tray completely out of the machine. Put the paper tray firmly back in the machine.

  • Page 26: To Load Paper Or Other Media In The Manual Feed Slot

    Chapter 1 To load paper or other media in the Note manual feed slot When you put paper in the manual feed slot, You can load envelopes and special print please remember the following: media one at a time into this slot. Use the ■...

  • Page 27: About Fax Machines

    Introduction About fax machines How can you avoid possible problems? A very good way to avoid problems like the Custom features one mentioned, is to get a second phone number on your present phone line. Do you have BT’s Call Minder/Voice Many people with Call Minder/Voice Mail Mail on the phone line? choose an alternative service, which is called...

  • Page 28: Fax Tones And Handshake

    Chapter 1 Fax tones and handshake ECM (Error Correction Mode) When someone is sending a fax, the fax The Error Correction Mode (ECM) is a way for machine sends fax calling tones (CNG the machine to check a fax transmission tones).

  • Page 29: Getting Started

    Getting started Initial setup Press Stop/Exit. The LCD now shows the date and time whenever the machine is idle in Fax Setting the Date and Time mode. When the machine is in Sleep mode, the When the machine is not in use it will display LCD shows Sleep.

  • Page 30: Setting The Station Id

    Chapter 2 Setting the Station ID Note ■ You cannot enter a hyphen in the number. You should store your name or company To enter a space press once between name and fax number so they print on all fax numbers.

  • Page 31: Setting The Phone Line Type (For Eu Model Only)

    Getting started Setting the Phone Line Type Note (For EU model only) You can program a Tel/R key press as part of a number stored in a One-Touch or If you are connecting the machine to a line Speed-Dial location. When programming the that features a PABX (PBX) or ISDN to send One-Touch or Speed-Dial number (Menu/Set and receive faxes, it is also necessary to...

  • Page 32: General Setup

    Chapter 2 General Setup Setting the Paper Type To get the best print quality, set the machine Setting the Mode Timer for the type of paper you are using. Press Menu/Set, 1, 2. The machine has two temporary mode keys on the control panel: Fax and Copy.

  • Page 33: Setting The Paper Size

    Getting started Setting the Paper Size Setting the Ring Volume You can use eight sizes of paper for printing You can turn the ring Off or you can select copies: Letter, Legal, A4, B5, A5, B6, A6 and the ring volume level. Executive and two sizes for printing faxes: Press Menu/Set, 1, 4, 1.

  • Page 34: Setting The Beeper Volume

    Chapter 2 Setting the Beeper Volume Setting the Handset Volume (For USA and Canada only) You can change the beeper volume. The default setting is Med. When the beeper is on, Press Menu/Set, 1, 4, 4. the machine will beep when you press a key, make a mistake, or after you sent or received 4.Handset a fax.

  • Page 35: Choosing The Handset Volume (For Volume Amplify) (For Usa And Canada Only)

    Getting started Choosing the Handset Setting Volume Amplify Volume (For Volume Amplify) (For USA and Canada only) (For USA and Canada only) Please carefully read Choosing the Handset Volume (For Volume Amplify) (For USA and Before you begin to use the machine, you Canada only) on page 2-7 before you do the must decide if you need to set the handset following steps;...

  • Page 36: Turning On Automatic Daylight Savings Time

    Chapter 2 Turning on Automatic Sleep Time Daylight Savings Time Setting the Sleep Time reduces power consumption by turning off the fuser inside You can set the machine to change the machine while it is idle. You can choose automatically for Daylight Savings Time. It how long the machine is idle (from 00 to 99 will reset itself forward one hour in the Spring minutes) before it goes into sleep mode.

  • Page 37: Setting The Lcd Contrast

    Getting started Setting the LCD Contrast Memory Security You can change the contrast to help the LCD Memory Security lets you prevent look lighter or darker. unauthorized access to the machine. You will not be able to continue to schedule Delayed Press Menu/Set, 1, 7.

  • Page 38: Setting Up The Password

    Chapter 2 Setting up the password Changing the Memory Security password Note Press Menu/Set, 1, 8, 1. ■ If you have already set the password and want to change it, please see Changing 1.Mem Security the Memory Security password below. ■...

  • Page 39: Turning Memory Security On

    Getting started Turning Memory Security on Setting Lock Press Menu/Set, 1, 8, 1. Setting Lock lets you prevent unauthorized access to the machine settings. 1.Mem Security While Setting Lock is On, the following Press ▲ or ▼ to select Set Security. operations are NOT available without password: Press Menu/Set.

  • Page 40: Changing The Setting Lock Password

    Chapter 2 Press Menu/Set, 1, 8, 2. Turning Setting Lock on 2.Setting Lock Press Menu/Set, 1, 8, 2. Enter a four-digit number for the 2.Setting Lock password. Press ▲ or ▼ to select On. Press Menu/Set. Press Menu/Set. If you are entering the password for the first time, the LCD shows Verify.

  • Page 41: Setup Send

    Setup Send How to enter Fax mode One-Touch Dialling Press the One-Touch key of the location you Before sending faxes or changing fax send or want to call. (See Storing One-Touch receiving settings, make sure (Fax) is numbers on page 5-1.) illuminated in green.

  • Page 42: Speed-Dialling

    Chapter 3 Speed-Dialling Search Press Search/Speed Dial, #, and then You can search for names you have stored in the three digit Speed-Dial number. (See the One-Touch and Speed-Dial memories. Storing Speed-Dial numbers on page 5-2.) Press Search/Speed Dial and the navigation keys to search.

  • Page 43: Fax Redial

    Setup Send How to Fax Fax Redial If you are sending a fax manually and the line Automatic transmission is busy, press Redial/Pause, and then press Start to try again. If you want to This is the easiest way to send a fax. make a second call to the last number dialled, Press Start immediately after dialling.

  • Page 44: Sending A Fax At The End Of A Conversation

    Chapter 3 Basic sending Sending a fax at the end of a conversation operations At the end of a conversation you can send a fax to the other party before you both hang Sending faxes using multiple settings Ask the other party to wait for fax tones When you send a fax you can choose any (beeps) and then to press the Start or combination of these settings: cover page,...

  • Page 45: Contrast

    Setup Send Contrast Fax Resolution If your document is very light or very dark, you After you load the document, you can use the may want to change the contrast. Resolution key to change the setting temporarily (for this fax only). In Fax mode Use Light to send a light document.

  • Page 46: Dual Access

    Chapter 3 Dual Access Real Time Transmission You can dial a number, and begin scanning When you are sending a fax, the machine will the fax into memory—even when the scan the documents into the memory before machine is sending from memory, receiving sending.

  • Page 47: Broadcasting

    Setup Send Broadcasting Note ■ If you did not use up any of the numbers Broadcasting is when the same fax message for Groups, access codes or credit card is automatically sent to more than one fax numbers, you can ‘broadcast’ faxes to as number.

  • Page 48: Checking Job Status

    Chapter 3 Checking job status Cancelling a scheduled job Check which jobs are still waiting in the You can cancel a fax job that is stored and memory to be sent. (If there are no jobs, the waiting in the memory. LCD shows No Jobs Waiting.) Press Menu/Set, 2, 6.

  • Page 49: Advanced Sending Operations

    Setup Send Advanced sending Composing your own comments You can set up two comments of your own. operations If it is not illuminated in green, press Composing the electronic (Fax). Cover Page Press Menu/Set, 2, 2, 8. The Cover Page is sent to the receiving party’s machine.

  • Page 50: Send A Cover Page For All Faxes

    Chapter 3 Press ▲ or ▼ to select one of the Using a printed cover page standard or your own comments. If you prefer to use a printed cover page that Press Menu/Set. you can write on, you can print the sample page and attach it to your fax.

  • Page 51: Delayed Fax

    Setup Send Delayed Fax Delayed Batch Transmission During the day you can store up to 50 faxes Before sending the delayed faxes, your in the memory to be sent within 24 hours. machine will help you economize by sorting These faxes will be sent at the time of day you all the faxes in the memory by destination and enter in Step 4.

  • Page 52: Setup For Polled Transmit (Standard)

    Chapter 3 Setup for Polled Transmit Note (Standard) ■ If you press 1 in Step 4, the document remains in the ADF until your machine is Polled Transmit is when you set up the polled. If you want to use the ADF before machine to wait with a document so another the polled transmission occurs, you must fax machine can retrieve it.

  • Page 53: Setup For Polled Transmit With Secure Code (For Eu And Asia/Oceania Only)

    3-8.) receive a fax, you pay for the call. ■ You can use Secure Polling only with another FAX 1190L fax machine. If it is not illuminated in green, press (Fax). Load your document Press Menu/Set, 2, 2, 6.

  • Page 54: Setup Receive

    Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. How it works When to use it The machine automatically For dedicated fax lines. Fax Only answers every call as a fax.

  • Page 55: To Select Or Change Your Receive Mode

    Setup Receive To select or change your Receive Setting the Ring Delay Mode The Ring Delay sets the number of times the Press Menu/Set, 0, 1. machine rings before it answers in Fax Only or Fax/Tel mode. 1.Receive Mode If it is not illuminated in green, press Press ▲...

  • Page 56: Setting The F/T Ring Time (Fax/Tel Mode Only)

    Chapter 4 Setting the F/T Ring Time Fax Detect (Easy Receive for (Fax/Tel mode only) USA and Canada) If you set the Receive Mode to Fax/Tel, When you use this feature, you don’t have to you’ll need to decide how long the machine press Start or the Fax Receive Code will signal you with its special...

  • Page 57: Printing A Reduced Incoming Fax (Auto Reduction)

    Setup Receive Printing a reduced incoming If it is not illuminated in green, press fax (Auto Reduction) (Fax). If you choose On, the machine automatically Press Menu/Set, 2, 1, 3. reduces an incoming fax to fit on one page of (For EU and Oceania) Letter or A4 size paper.

  • Page 58: Receiving A Fax At The End Of A Conversation

    Chapter 4 Advanced receiving Receiving a fax at the end of a conversation operations At the end of a conversation you can ask the other party to fax you information before you Printing a fax from the both hang up. memory Ask the other party to place the If you have selected Fax Storage (Menu/Set,...

  • Page 59: Reception Into Memory

    Setup Receive Reception into memory Polling As soon as the paper tray becomes empty Polling is the process of retrieving faxes from during fax reception, the screen will display another fax machine. You can use your No Paper Fed; please put some paper in machine to 'poll' other machines.

  • Page 60: Secure Polling (For Eu And Asia/Oceania Only)

    You just specify several destinations in Step You can use Secure Polling only with another 5. Afterwards, a Sequential Polling Report will FAX 1190L fax machine. Anyone who polls to be printed. receive a fax must enter the polling secure code.
  • Page 61 Setup Receive (for EU and Asia/Oceania) Press Menu/Set, 2, 1, 8. 8.Polling RX (for USA and Canada) Press Menu/Set, 2, 1, 7. 7.Polling RX (for USA and Canada) Go to Step 5. (for EU and Asia/Oceania) Press ▲ or ▼ to choose Standard, Secure or Timer.

  • Page 62: Quick-Dial Numbers And Dialling Options

    Quick-Dial numbers and dialling options Storing numbers for Press Menu/Set, 2, 3, 1. easy dialling 1.One-Touch Dial Press the One-Touch key where you You can set up your machine to do following want to store a number. types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting Enter the phone or fax number (up to 20 faxes.

  • Page 63: Storing Speed-Dial Numbers

    Quick-Dial numbers and dialling options Storing Speed-Dial numbers Changing One-Touch / Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a If you try to store a One-Touch or Speed-Dial few keys ( Search/Speed Dial, #, the number where a number has already been stored, the LCD will show the name that has...

  • Page 64: Setting Up Groups For Broadcasting

    Chapter 5 Setting up Groups for To include One-Touch or Speed-Dial numbers in the Group, press them as Broadcasting follows: For example, for One-Touch number 4, Groups, which can be stored on a One-Touch press One-Touch key 4. The LCD key or a Speed-Dial location, allow you to send the same fax message to many fax shows...

  • Page 65: Dialling Options

    Quick-Dial numbers and dialling options Dialling options Pause Press Redial/Pause to insert a Access codes and credit card 3.5-second pause between numbers. If you numbers are dialling overseas, you can press Redial/Pause as many times as Sometimes you may want to choose from needed to increase the length of the pause.

  • Page 66: Remote Fax Options

    Remote Fax Options Press ▲ or ▼ to select Setting Remote Fax Backup Print:On or Options Backup Print:Off. Backup Print:On Note Press Menu/Set. ■ You can only use one remote fax option at a time: Note Fax Forwarding—OR—Paging*—OR— If you select Backup Print:On, the Fax Storage—OR—Off.

  • Page 67: Programming Your Pager Number (For Usa And Canada Only)

    Remote Fax Options Programming your pager Press Stop/Exit. number (For USA and Canada Note only) ■ You cannot change a Paging number or PIN remotely. When Paging is selected, your machine dials ■ If you have set Paging, a backup copy of the pager number you’ve programmed, and the received fax will automatically be then dials your Personal Identification...

  • Page 68: Changing Remote Fax Options

    Chapter 6 Changing Remote Fax Setting your Remote Access Options Code If received faxes are left in your machine’s The remote access code lets you access the memory when you change the remote fax Remote Retrieval features when you are option the LCD will ask you the following away from your machine.

  • Page 69: Remote Retrieval

    Remote Fax Options Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

  • Page 70: Remote Commands

    Chapter 6 Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding or...

  • Page 71: Retrieving Fax Messages

    Remote Fax Options Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch tone phone and have your fax messages sent You can change the default setting of your fax to a fax machine. forwarding number from another telephone or fax machine using touch tone.

  • Page 72: Printing Reports

    Printing reports Fax settings and Customizing the Transmission Verification activity Report You need to set up the Transmission You can use the Transmission Report as Verification Report and Journal Period in the proof that you sent a fax. This report lists the menu table.

  • Page 73: Setting The Journal Period

    Printing reports Printing reports Setting the Journal Period You can set the machine to print a journal at Following reports are available: specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to 1.XMIT Verify/Transmission Off, you can print the report by following the Prints a Transmission Verification...

  • Page 74: Making Copies

    ‘ Making copies Using the machine as a (for EU and Asia/Oceania) The printable area of your machine begins at copier approximately 2 mm from both sides and 3 mm from the top or bottom of the paper. You can use your machine as a copier, making up to 99 copies at a time.

  • Page 75: Making A Single Copy

    Making copies Using the temporary Making a single copy Copy key Press (Copy) to illuminate it in green. When you want to quickly change the copy settings temporarily for the next copy, use the Load your document. (See Load document on page 1-8.) Options key.

  • Page 76: Changing The Temporary Copy Settings

    Chapter 8 Changing the temporary copy settings Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu Selections Options Page select select Enlarge/Reduce 50%/70%/78%/83%/ 85%/91%/94%/97%/100%/ (For EU) 104%/141%/200%/ Custom(50-200%)/Auto Quality Auto Text Photo (For USA, Stack/Sort...

  • Page 77: Enlarging Or Reducing The Image Copied

    Making copies Press ▲ or ▼ to select the enlargement Enlarging or reducing the image or reduction ratio you want. copied Press Menu/Set. You can select the following enlargement or reduction ratios. —OR— Auto automatically calculates the reduction Use the dial pad to enter an ratio for the paper size set for the machine enlargement or reduction ratio from 50% (Menu/Set, 1, 3).

  • Page 78: Quality

    Chapter 8 Quality Sorting copies using the ADF You can select the copy quality. The default You can sort multiple copies. Pages will be setting is Auto. stacked in the order (1, 2, 3), (1, 2, 3) and so on. Suitable for documents that Auto contain both text and...

  • Page 79: Making N In 1 Copies

    Making copies Making N in 1 copies (Page Layout) When using the ADF, place the document face down in the direction shown below. You can reduce the amount of copies by using the N in 1 copy feature. This allows you 2 in 1 (P) to copy two or four pages onto one page, allowing you to save paper.

  • Page 80: Changing The Default Copy Settings

    Chapter 8 Changing the default Out of Memory copy settings message You can save the quality and contrast If the memory becomes full while you are settings you use most often by setting them making copies, the LCD message will guide as default.

  • Page 81: Important Information For Eu

    Important information for EU IEC 60825-1 Specification Radio interference (220-240V Model only) This machine is a Class 1 laser product as defined in IEC60825-1:2007 (EN60825-1:F2007) This product complies with EN55022 (CISPR specifications. The label shown below is attached Publication 22)/Class B. When connecting the in countries where required.

  • Page 82: Important Safety Instructions

    Chapter 9 Important safety instructions Use only the power cord supplied with this machine. Read all of these instructions. Do not allow anything to rest on the power cord. Do not place this product where people Save them for later reference. can walk on the cord.

  • Page 83: Trademarks

    Important information for EU To protect your product against power Trademarks surges, we recommend the use of a power protection device (Surge Protector). Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. To reduce the risk of fire, electric shock and Each company whose software title is mentioned injury to people, note the following: in this manual has a Software License Agreement...

  • Page 84: Important Information For Usa And Canada

    A plug and jack used to connect this equipment to repair or warranty information, please contact the premises wiring and telephone network must please contact Ricoh Americas Corporation. comply with the applicable FCC Part 68 rules and CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX.

  • Page 85: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)

    ■ Ricoh cannot accept any financial or other to correct the interference by one or more of the responsibilities that may be the result of...

  • Page 86: Restrictions Concernant Le Raccordement De Matériel

    United States. spécifications techniques d’Industrie Canada applicables au matériel terminal. Manufactured: AVIS RICOH COMPANY LTD, L’indice d’équivalence de la sonnerie (IES) indique 3-6, Naka-magome 1-Chome Ohta-ku, le nombre maximal de terminaux qui peuvent être Tokyo 143-8555, Japan raccordés à...

  • Page 87: Important Safety Instructions

    Important information for USA and Canada Important safety instructions Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord. Read all of these instructions. If an extension cord is used with this product, Save them for later reference.

  • Page 88: Trademarks

    Chapter 10 Unplug this product from the AC power outlet Trademarks and refer all servicing to your service representative under the following Windows and Microsoft are registered trademarks conditions: of Microsoft in the U.S. and other countries. • When the power cord is damaged or Each company whose software title is mentioned frayed.

  • Page 89: Troubleshooting And Routine Maintenance

    Troubleshooting and routine maintenance Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. ERROR MESSAGES ERROR MESSAGE CAUSE...
  • Page 90 Chapter 11 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION The document was not inserted or fed See Document jams on page 11-4. Document Jam properly, or the document scanned from See Using the automatic document feeder (ADF) on the ADF was too long. page 1-8.
  • Page 91 Troubleshooting and routine maintenance ERROR MESSAGES ERROR MESSAGE CAUSE ACTION The machine’s memory is full. (Fax sending or copy operation in progress) Out of Memory Press Start to send or copy the scanned pages. —OR— Press Stop/Exit and wait until the other operations in progress have finished and then try again.

  • Page 92: Checking If The Machine Has Faxes In Its Memory

    Chapter 11 Checking if the machine has faxes in Document jams its memory If the document is jammed, follow the steps Press Menu/Set, 9, 0, 1. below. Documents can jam if they are not inserted or If the LCD shows No Data, there are no fed properly, or if they are too long.

  • Page 93: Paper Jams

    Troubleshooting and routine maintenance Paper jams Open the front cover. To clear paper jams, please follow the steps in this section. CAUTION After you have just used the machine, some parts inside the machine are extremely hot. When you open the front cover or back cover of the machine, never touch the shaded parts shown in the Pull out the drum unit and toner...

  • Page 94: Paper Is Jammed At The Back Of The Machine

    Chapter 11 Put the drum unit and toner cartridge Paper is jammed at the back of the assembly back into the machine. machine Open the front cover. Close the front cover. Pull out the drum unit and toner cartridge assembly. Put the paper tray in the machine.

  • Page 95: Paper Is Jammed Inside The Drum Unit And Toner Cartridge Assembly

    Troubleshooting and routine maintenance Pull the tab toward you to open the rear Paper is jammed inside the drum unit chute cover. and toner cartridge assembly Open the front cover. Pull the jammed paper out of the fuser unit. If the jammed paper cannot be pulled out easily, push down the blue tab Pull out the drum unit and toner with one hand as you gently pull out the...
  • Page 96 Chapter 11 Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in properly, the lock lever will lift automatically. Put the drum unit and toner cartridge assembly back into the machine. Close the front cover.

  • Page 97: If You Are Having Difficulty With Your Machine

    Troubleshooting and routine maintenance If you are having difficulty with your machine If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips.
  • Page 98 Chapter 11 DIFFICULTY SUGGESTIONS Sending Faxes Poor fax send quality Try changing your resolution to Fine or S.Fine. Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner on page 11-19.) Transmission Verification Report If you send a PC FAX message and get ‘RESULT:NG’...
  • Page 99 Troubleshooting and routine maintenance DIFFICULTY SUGGESTIONS Printer Difficulties The machine does not print. Please make sure: • The machine is plugged in and the power switch is turned On. (See the Quick Setup Guide on page 7.) —OR— • The toner cartridge and drum unit are installed properly. (See Replacing the drum unit on page 11-24.) —OR—...
  • Page 100 Chapter 11 DIFFICULTY SUGGESTIONS Paper Handling Difficulties The machine does not feed paper. If there is no paper, load a new stack of paper into the paper tray. If there is paper in the paper tray, make sure it is straight. If the paper is curled, you should The LCD shows No Paper Fed or straighten it.

  • Page 101: Improving The Print Quality

    Troubleshooting and routine maintenance Improving the print quality Examples of poor print quality Recommendation Check the machine’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a location on ABCDEFGH CDEF abcdefghijk defg page 1-2.) A B C D...

  • Page 102: Cleaning The Drum Unit

    Chapter 11 Examples of poor print quality Recommendation Cleaning the drum unit Dust, paper powder, glue, and so on may stick to the surface of the photosensitive 78.5 mm drum (OPC) and cause black or white spots to appear on printed documents. 78.5 mm Make a few copies of a blank, white sheet of paper.
  • Page 103 Troubleshooting and routine maintenance Examples of poor print quality Recommendation Make sure that you use paper that meets our specifications. (See About paper on page 1-9.) ABCDEFGH abcdefghijk If you use label sheets for laser printers, the glue from the sheets may sometimes A B C D a b c d e stick to the OPC drum surface.
  • Page 104 Chapter 11 Examples of poor print quality Recommendation Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you don’t use the machine very often, the paper may have been in the paper tray too long.

  • Page 105: Compatibility

    Troubleshooting and routine maintenance Packing and shipping Compatibility the machine If you are having difficulty sending or receiving a fax due to possible interference When you transport the machine, use the on the phone line, we recommend that you packing materials that came with your adjust the Equalization for compatibility to machine.

  • Page 106: Routine Maintenance

    Chapter 11 Routine maintenance Pack the drum unit and toner cartridge assembly, AC power cord, telephone line cord, ADF document output support flap and printed materials in the original IMPORTANT carton as shown below: The drum unit contains toner, so handle it carefully.

  • Page 107: Cleaning The Scanner

    Troubleshooting and routine maintenance Wipe the outside of the machine with a Cleaning the scanner soft cloth to remove dust. Turn off the machine’s power switch. Lift the control panel cover. Moisten a small clean soft, lint-free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar above it.

  • Page 108: Cleaning The Laser Scanner Window

    Chapter 11 Cleaning the laser scanner IMPORTANT window To prevent damage to the machine from static electricity, do not touch the IMPORTANT electrodes shown below. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the laser scanner window with your fingers.

  • Page 109: Cleaning The Corona Wire

    Troubleshooting and routine maintenance Cleaning the corona wire Replacing the toner cartridge We recommend placing the drum unit and The toner cartridge can print up to 2,500 toner cartridge assembly on a cloth or a large pages. When the toner cartridge is running piece of disposable paper to avoid spilling low, the LCD shows Toner Low.

  • Page 110: How To Replace The Toner Cartridge

    Chapter 11 How to replace the toner Hold down the lock lever on the left and pull the toner cartridge out of the drum cartridge unit. CAUTION Just after you use the machine, some internal parts of the machine will be extremely HOT! Never touch the shaded parts shown in the illustration.
  • Page 111 Troubleshooting and routine maintenance Gently rock the toner cartridge from side to side five or six times to distribute the IMPORTANT toner evenly inside the cartridge. ■ This machine is designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine our branded toner cartridges.

  • Page 112: Replacing The Drum Unit

    Chapter 11 Clean the primary corona wire inside the Replacing the drum unit drum unit by gently sliding the blue tab from right to left several times. Return The machine uses a drum unit to create print the blue tab to the Home position (▼) images on paper.
  • Page 113 Troubleshooting and routine maintenance Hold down the lock lever on the left and pull the toner cartridge out of the drum CAUTION unit. Just after you have used the machine, some internal parts of the machine are extremely HOT! So please be careful. Open the front cover and pull out the Note drum unit and toner cartridge assembly.

  • Page 114: Machine Information

    Chapter 11 Machine Information Reinstall the drum unit and toner cartridge assembly in the machine. Do not close the front cover. Checking the Serial Numbers Press Options. You can view the machine’s serial number on the LCD. Replace Drum? 1.Yes 2.No Press Menu/Set, 4, 1.

  • Page 115: Checking The Drum Life

    Troubleshooting and routine maintenance Checking the Drum Life You can view the machine’s drum life on the LCD. Press Menu/Set, 4, 3. 3.Drum Life Remaining:XXX% Press Stop/Exit. 11 - 27...

  • Page 116: Telephone Services For U.k

    Appendix A Telephone services for To enable the machine to work with BT Call Sign (Only with your external U.K. phone) Press Menu/Set, 2, 0, 2. BT Call Sign (For U.K. Only) The screen displays the current setting of this feature. This machine feature lets you use the BT Call Sign subscriber service which allows you to Press ▲...

  • Page 117: Distinctive Ring

    Appendix A Distinctive Ring What does ‘Distinctive Ring’ do? The machine has a Distinctive Ring feature This user's guide uses the term ‘Distinctive that allows you to use your machine to take Ring’ but different telephone companies have full advantage of the telephone company’s other names for this service such as Distinctive Ring service.

  • Page 118: Before You Choose The Ring Pattern To Register

    Before you choose the ring pattern to Registering the Distinctive Ring register pattern You can only register one Distinctive Ring Very important! pattern with the machine. Some ring patterns After you have set the Distinctive Ring feature cannot be registered. The ring patterns below to ON, the receive mode is set to Manual are supported by this machine.

  • Page 119: Caller Id

    Appendix A Viewing Caller ID List Note Caller ID memory stores information for up to If you turn off Distinctive Ring, the machine thirty calls. When the thirty-first call comes in, will stay in Manual receive mode. You will information about the first call is erased. You need to set the Receive Mode again.

  • Page 120: Call Waiting

    Telephone Service for Call Waiting The Call Waiting feature lets you use the Call Australia Waiting subscriber service offered by many local telephone companies. This feature ® ® ® enables you to take a second call on your Telstra FaxStream Duet machine, without disconnecting the first (Distinctive Ringing)

  • Page 121: What Is The Advantage Of Using Telstra Faxstream Duet Function

    Appendix A ® ® ® What is the Advantage of using How does Telstra FaxStream Duet ® ® ® Telstra FaxStream Duet Function? Work? ® ® ® Using Telstra FaxStream Duet is the most Incoming calls to the voice number, will have efficient way to receive both fax and the standard ring pattern of long, long tone, telephone calls on the same line.

  • Page 122: Set The Distinctive Ringing To On

    Set the Distinctive Ringing to ON How Does the Caller ID Work? Press Menu/Set, 2, 0, 2. The Caller ID Appears on the Display When Your Telephone Rings 2.Distinctive As your telephone rings, the display shows The screen displays the current setting you the caller’s phone number or name if the of this feature.

  • Page 123: Viewing Caller Id List

    Appendix A Telephone Service for Viewing Caller ID List New Zealand Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You FaxAbility can scroll through Caller ID information to review those calls made to your machine.

  • Page 124: How Does Faxability Work

    How Does FaxAbility Work? How to Turn FaxAbility OFF or ON Your telephone number will have the The FaxAbility function is designed to standard ring pattern of long, long tone, while accommodate the FaxAbility service provided the new number will have a ring pattern of by Telecom.

  • Page 125: Caller Id (Caller Identification

    Appendix A Caller ID How Does the Caller ID Work? (Caller IDentification) The Caller ID Appears on the Display Caller ID is a telephone service that allows When Your Telephone Rings the subscriber to see a display of the caller’s As your telephone rings, the display shows phone number and name if available as the you the caller’s phone number and name if...

  • Page 126: Printing Caller Id List

    Telephone Service for Printing Caller ID List Some Countries Press Menu/Set, 2, 0, 3. Press ▲ or ▼ to select Print Report. Distinctive Ringing (For Press Menu/Set. Singapore and Hong Kong) Press Start. This machine feature lets you use the Note Distinctive Ringing subscriber service offered by some telephone companies, which allows...

  • Page 127: Setting The Distinctive Ringing

    Appendix A Setting the Distinctive Ringing Viewing Caller ID List Press Menu/Set, 2, 0, 2. Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, 2.Distinctive information about the first call is erased. You can scroll through Caller ID information to Press ▲...

  • Page 128: Advanced Receiving Operations

    Advanced receiving (For Asia/Oceania model only) If you are at the machine with external operations telephone connected to the EXT jack of the machine, lift the external telephone's handset, and then press Hook/Hold to Operation from extension answer. telephones If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and If you answer a fax call on an extension, or an then press #51 between the pseudo/double...

  • Page 129: Changing The Remote Codes

    Appendix A Connecting an external Changing the remote codes device to your machine If you want to use Remote Activation, you have to turn on the remote codes. The preset Fax Receive Code is 51. The preset Connecting an external Telephone Answer Code is #51.

  • Page 130: Type C

    Type C The TAD must answer within four rings (the recommended setting is two rings). The For Germany machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”.

  • Page 131: Type A

    Appendix A Type A Type D For the countries such as USA, Canada, For Switzerland Spain, Netherlands, Portugal, Poland, Hungary, Czech, Norway, Asia, Oceania and etc. Type B For the countries such as UK, France, Italy, Belgium, Sweden, Denmark and Finland. Type C For Germany A - 16...

  • Page 132: Connections

    Connections Special line considerations for U.K. The external TAD must be connected as shown in the previous illustration. Using extension telephones Set your external TAD to one or two (For U.K. only) rings. (The machine’s Ring Delay setting does not apply.) It may be that your premises are already wired with parallel extension telephones, or Record the outgoing message on your...

  • Page 133: Special Line Considerations For Usa And Canada

    Appendix A inserted into the modular socket of the white Special line considerations “T”-shaped connector provided as part of the for USA and Canada line cord assembly. Roll over phone lines EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy.

  • Page 134: Converting Telephone Wall Outlets

    Converting telephone wall outlets Place the two-line TAD and the two-line telephone next to your machine. There are three ways to convert to an RJ11 jack. The first two ways may require Plug one end of the telephone line cord assistance from the telephone company.

  • Page 135: Multi-Line Connections (Pbx

    Appendix A Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.

  • Page 136: On-Screen Programming

    Appendix B On-screen Memory storage programming If there is a power failure, you will not lose your menu settings because they are stored Your machine is designed to be easy to use permanently. Temporary settings (such as with LCD on-screen programming using the Contrast, Overseas Mode, and so on) will be navigation keys.

  • Page 137: Navigation Keys

    Appendix B Navigation keys You can scroll more quickly through each menu level by pressing the arrow for the direction you want: ▲ or ▼. Select an option by pressing Menu/Set when that option appears on the LCD. The LCD will then show the next menu level. Press ▲...
  • Page 138 Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — Sets the time to return to 1. General 1. Mode Timer 5 Mins Fax mode. 2 Mins Setup 1 Min 30 Secs 0 Sec —...
  • Page 139 Appendix B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — Changes for Daylight 1. General 5. Auto Savings Time Setup Daylight automatically. (Clock change (Continued) for Asia) Increases the life of the 6.
  • Page 140 Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page Reduces the size of 2. Fax 1. Setup 5. Auto incoming faxes. Receive Reduction (Continued) (In Fax mode Automatically stores any 6. Memory only) incoming faxes in its Receive...
  • Page 141 Appendix B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page Sets up the document on 3-12 2. Fax 2. Setup Send 6. Polled TX Standard your machine to be Secure (Continued) (In Fax mode (for EU and...
  • Page 142 Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page Sets the machine to 2. Fax 5. Remote Fax 1. Forward/Store Off forward fax messages to Fax Forward (Continued) store incoming faxes in the Fax Storage memory (so you can retrieve them while you...
  • Page 143 Appendix B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — — Lets you check the serial 11-26 4. Machine 1. Serial No. number of your machine. Info. — Lets you check the 11-26 2.
  • Page 144 Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — Select the county. 0. Initial 6. Country UK/Germany/ France/Italy/ Setup * General2 is for future modification. (same to Spain/ (For EU) General1 at present) Netherlands/ (Continued)
  • Page 145 Appendix B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — (For USA and Select the county. 0. Initial 6. Country Canada) Setup (For USA, Canada United States/ and Asia) Canada (For Asia) (Continued)

  • Page 146: Entering Text

    Entering Text Special characters and symbols Press , # or 0, and then press When you are setting certain menu move the cursor under the special character selections, such as the Station ID, you may or symbol you want. Then press Menu/Set to need to type text into the machine.

  • Page 147: Glossary

    Glossary ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax and scanned one page at a time machines during automatic transmission automatically. to tell the receiving machine that a fax machine is calling.
  • Page 148 Easy Receive Fax/Tel Enables your machine to respond to CNG You can receive faxes and telephone tones if you interrupt a fax call by calls. Do not use this mode if you are answering it. using a telephone answering device (TAD).
  • Page 149 Glossary Menu mode Remaining jobs Programming mode for changing your You can check which jobs are waiting in machine’s settings. memory and cancel jobs individually. One-Touch Remote Access Code Keys on the machine’s control panel Your own four-digit code (--- ) that where you can store numbers for easy allows you to call and access your...
  • Page 150 TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1).

  • Page 151: Specifications

    Specifications Product description General Memory Capacity 16 MB Automatic Document Feeder Up to 20 pages (A4: 80 g/m , Letter: 20lb) (ADF) Paper Tray 250 Sheets (80 g/m Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning 16 characters × 1 line LCD (Liquid Crystal Display) Power Source 220 - 240V AC 50/60Hz (For EU and Asia/Oceania)
  • Page 152 Dimensions (For EU and Asia/Oceania) (For USA and Canada) 14.7 in. 374 mm (374 mm) 510 mm 14.7 in. (374 mm) 363 mm 10.3 in. (262 mm) Weight Without Drum/Toner Unit: 7.25 kg (For EU and Asia/Oceania) 16.2lb (7.35kg) (For USA and Canada) Noise Operating: 53 dB A or less...

  • Page 153: Print Media

    Specifications Print media Paper Input Paper Tray ■ Paper type: Plain paper, Recycled paper or Transparencies ■ Paper size: A4, Letter , Legal (USA and Canada) , Executive, A5, A6, B5 and For more details, see About paper starting on page 1-9. ■...

  • Page 154: Fax

    Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed Automatic Fallback: 33600bps Document Size ADF Width: 147.3 to 215.9 mm (5.8 to 8.5 in.) ADF Height: 100 to 356 mm (3.9 to 14 in.) Scanning Width Max. 215.9 mm (8.2 in.) Printing Width Max.

  • Page 155: Printer

    Specifications Printer ® Emulation Windows ® Printer Driver Support for Windows 2000/XP/Vista/7 Resolution Up to 1200 x 600 dots per inch (dpi) Print Quality Normal printing mode Economy printing mode (save toner usage) Print Speed up to 14 pages/minute A4 size up to 15 pages/minute Letter size Does not include the time it takes to feed the paper.

  • Page 156: Interfaces

    Interfaces Interface Recommended Cable A USB cable that is not longer than 2.0 m (6 feet). Note Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. This machine can also be connected to a computer that has a USB 1.1 interface.

  • Page 157: Computer Requirements

    Specifications Computer requirements Minimum System Requirements Computer Platform & Processor Minimum Recommended Hard Disk Space to Supported Supported Operating System Minimum install Version Speed Software Interface Functions Drivers Applications ® ® ® Windows Windows Intel 64 MB 128 MB 90 MB 130 MB Printing, ®...

  • Page 158: Consumable Items

    Consumable items Toner Cartridge Life Standard Toner Cartridge: Up to 2,500 pages * *(when printing letter or A4 size paper at 5% print coverage) Note Toner life expectancy will vary depending upon the type of average print job. Drum Unit Life Expectancy Up to 12,000 pages Note There are many factors that determine the drum life, such as temperature, humidity, type of paper,...
  • Page 159 Index quality setting ........8-7 single copy ...........8-2 Access codes, storing and dialing ... 5-4 Cordless phone ........A-13 ADF (automatic document feeder) ..1-8 Cover page ADF cover ..........11-4 custom comments ........3-9 Answering machine (TAD) ....A-15 for all faxes .........3-10 connecting ..........A-17 for next fax only ........3-9 Automatic...
  • Page 160 Unable to Init........11-3 receiving faxes ........A-13 Unable to Print ........11-3 Ring Delay ..........4-2 Unable to Scan ........11-3 Telephone Answer Code ....A-13 Extension telephone, using ..A-13, A-17 FaxStream® Duet® ........ A-6 External telephone, connecting .....A-14 FCC notices ...........10-1 Gray scale ..........
  • Page 161 Index Speed-Dial changing ..........5-2 One-Touch setting up ...........5-2 changing ..........5-2 using ..........3-2 setting up ..........5-1 using ............ 3-1 Out of Area (Caller ID) ......A-4 Receive Mode ..........4-1 Out of Memory message ......3-4 External TAD ........4-1 Fax Only ..........4-1 Fax/Tel ..........4-1 Paging .............
  • Page 162 TAD (telephone answering device), external ........4-1, A-15, A-19 connecting ........ A-15, A-17 receive mode ........4-1 recording OGM ........A-17 with two-line jack ........A-19 ® ® ® Telstra FaxStream Duet ....A-5 Text, entering ........B-11 special characters ......B-11 Toner cartridge replacing ........11-21, 11-22 Troubleshooting ........

  • Page 163: Remote Retrieval Access Card

    Remote Retrieval Access card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s Fax Forwarding, and Remote Retrieval features.
  • Page 164 Fold Fold R - 2...
  • Page 166 This machine is approved for use in the country of purchase only. H558-6010 US...

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