To Create A Fax Group List; Creating A Fax Group List - Nortel CallPilot Set Up And Operation Manual

Creating a Fax Group List

A Fax Group List:
• is a list of external fax telephone numbers
• sends a fax message to multiple recipients
• can be used for applications such as faxing product announcements to distributors
• is available if the Fax option is installed at your site
A Fax Group List sends the same fax to all the members of a list. This eliminates sending the same
fax several times. You can have a maximum total of 99 Voice and Fax Group Lists on your
system.
Members of a Fax Group List are fax machines at other locations. These fax machines do not have
to be connected to your system. These fax machines can have internal or external numbers.
Since not all the fax machine members of this list are connected to your system, you must specify
the telephone number of the fax machine and the line or line pool. You can add a maximum of 125
fax machine members to a Fax Group List.

To create a Fax Group List

1 Start CallPilot Manager.
2
Click the Mailbox Administration heading.
3 Click the Group Lists link.
The Group Lists page appears.
4
From the list box, select Fax, and click the Add button.
The Group List page appears with the Fax Group List listed.
5 Click the Change link for the Fax Group List.
The Group List Properties page appears.
6 If you want to record a spoken name for the Fax Group List, click the Voice button.
The page you can record from appears.
If you do not want to record a spoken name for the Fax Group List, go to step 12.
7 In the Connect to box, type the extension number or telephone number you are using to record
from.
For a local extension, just type the extension number. For a telephone number that is not a
local extension, type the sequence of digits that dial the telephone number from the voicemail
system. For example, you might need to dial 9, the area code, and then the telephone number.
8
Click the Dial button.
The telephone rings.
9 Pick up the handset. Do not use Handsfree. Click the Record button. After the tone, record the
name of the Fax Group List.
10 After you finish recording, click the Stop button.
Chapter 2 Setting up CallPilot Fax
CallPilot Fax Set Up and Operation Guide
27