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download the archive. The user can select "Download WMV format archive"
or "Download Native format archive". The archive is in WMV format and can
be directly played by the Windows Media Player. The native archive format
file can only be played after using Media Converter for Polycom RSS to
convert the video format. For an introduction of the converter tool, please
refer to Using Media Converter for Polycom RSS.
After selecting the format and destination path for the downloaded archive,
the archive will be downloaded to the local PC.
E-Mail Link
Clicking on the "E-Mail This Link" icon
can automatically open an e-mail message in user's default mail client
(Outlook, Outlook Express, Lotus Note etc.) to send a link to the archive as
part of the body of an e-mail.
The user just needs to fill in the recipient's e-mail address. The e-mail's
default subject will be "You are invited to view this archive". After the
recipient receives the e-mail, they can find the playback address for the
archive in the e-mail. They can enter the playback address in their
browser's address field and press the Enter key to view the video. In
addition, a user also can open their Windows Media Player software and
enter the playback address in the dialog box under "File → Open URL" to
view the video. Make sure that the network the recipient is on can
communicate normally with Polycom® RSS™ 4000 to make playback
successful.
The default video playback address in the e-mail includes the link to the
Polycom® RSS™ 4000 LAN 1 port IP address. If the network the Polycom®
RSS™ 4000 is on is behind a firewall, external users usually cannot access the
Polycom® RSS™ 4000's private address to play the video. When this
happens, set a public network IP or DNS name in the "External IP/DNS
name" page in "System Configuration → IP Configuration". After this,
video playback e-mails sent will provide a video playback address that
includes the public network IP address or DNS name. For more details
about external IP settings, please refer to IP Address Settings.
Deleting Archives
To delete a file on the video table, after selecting this archive's corresponding
check box, click the "Delete" button. The user can select one video or multiple
videos for deletion. The user can also select all videos for deletion by
checking the check box in the header.
Users can only download archives that are in the device's archive list.
Permission of an archive are not stored on the archive when sending it as email link.
This is the reason that the email link option is available only for the administrator who
can make the decision if to use this functionality..
Polycom® RSS™ 4000 User Guide
corresponding to the archive
2-41
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