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6. 6.
Telephone
Book m
You can create individual entries (with name and the
associated number or e-mail address) and groups (con-
sisting of multiple entries) in the telephone book. The
memory will hold up to 200 entries.
If you have installed the included software package and
connected your machine to a PC, you can transfer the
telephone book to the PC and edit it there (see section
PC Functions / Using Companion Suite IH / Tele-
phone Book).
Creating Entries
Press MENU/OK and 11.
1
2
Use the keypad to enter a name (max. 20 charac-
ters). Confirm with OK.
3
Use the number keypad to enter a telephone
number (max. 30 numbers) or use numbers from
the redial list by pressing ³ and selecting the
desired number with /. Confirm with OK.
Press PAUSE/R to enter a dialling pause (/).
4
You can also enter an e-mail address of up to 30 dig-
its and characters. Press OK. The entry is saved.
Æ
Please note that e-mail addresses cannot con-
tain any spaces!
Creating Groups
You can collect multiple entries of the telephone book
into groups, for instance to send a message to multiple
persons. Your multifunction machine can save up to ten
groups.
Press MENU/OK and 12.
1
2
Enter a group name (max. 20 characters). Confirm
with OK.
3
Load the a telephone book entry by entering the
initial letters on the keypad or selecting the desired
entry with /. Press OK to add the entry to the
group. Repeat the process until all members of the
group have been added. End the selection with the
Y button (or the m button).
If you would like to delete an entry, load it with /
and press OK again; the entry is removed from the
selection.
²
Entries you have added to a group are marked
in the telephone book with (L). You do not
need to include the (L) in the alphabetic quick
search.
28
Editing Entries
and Groups
Press MENU/OK and 13.
1
2
Load a telephone book entry by entering the initial
letters on the keypad or selecting the desired entry
with /. Press OK.
3
Correct the entry and form each step with OK.
Use / to move the cursor within the entry; you
can delete characters with C.
Deleting Entries
and Groups
Press MENU/OK and 14.
1
2
Load a telephone book entry by entering the initial
letters on the keypad or selecting the desired entry
with /. Press OK.
3
Confirm the deletion of the entry or group with
OK.
²
Please note that this not only deletes entries
from the telephone book, but also any links
to a group.
Searching for Entries
Use the option for alphabetic quick search. Press the m
button (while in the starting mode) and enter the first
letter of the entry or group using the keypad. For a large
telephone book, you can reduce the number of hits by
entering additional letters.
Using the
Telephone Book
Press the m button.
1
2
Load the desired telephone book entry by enter-
ing the initial letters on the keypad or selecting the
desired entry with /. Confirm with OK.
Start the transmission (for example, press the Y
3
button for a fax transmission) or follow the addi-
tional steps for the respective application (see chap-
ter SMS).
6. Telephone Book
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