User Preferences - Xerox ColorQube 9303 User Manual

Fax from PC Options
Phonebook Preferences
Select Fax as the Job Type on the Paper/Output screen of the print driver.
The Fax Recipients screen will automatically open.
Select the Preferences button at the bottom of the Fax Recipients screen to
access the Phonebook Preferences screen.
• Personal Phonebook information is stored in files with a suffix of .pb.
You can create numerous files of this type and select them as your
personal phonebook. They will then appear as phonebook options on
the Add From Phonebook screen. You can create a personal or shared
phonebook using this option or you can import a comma-separate
value (.CSV) file (Windows only). You can store up to 1,000 entries
phonebook.
• Shared Phonebook shows the location of a shared phonebook, which is accessed by many users
and is typically located on a network server. You can copy information from the shared phonebook
to a personal phonebook, but shared phonebooks are generally set to read-only mode.
• Shared LDAP Phonebook shows the location of a shared LDAP (Lightweight Directory Access
Protocol) phonebook (if enabled). LDAP is a protocol that is often used for corporate address
books. This phonebook is located on a network server and accessed by many users. You can copy
information from the LDAP phonebook to a personal phonebook. To access an LDAP phonebook,
bi-directional communication must be configured in the print driver. You can specify the location
of your company phone book in the Shared LDAP Phonebook window. Your company phonebook
will then be available on the Add From Phonebook screen.

User Preferences

Select the User Preferences required:
• Prompt When Adding Duplicate Recipients provides a warning if the same recipient is added
twice.
• Prompt When Removing a Recipient provides a warning if deleting a recipient from the
phonebook.
• Always Use Current Recipient List is used if you always send faxes to the same recipients. This
option eliminates the need to create a recipient list each time you send a fax.
• Always Use Current Cover Sheet Notes always send faxes with the same message on the fax
cover sheet. This option eliminates the need to create a cover sheet message each time you send
a fax.
• Open Phonebook Editor... provides access to the Xerox phonebook editor which is used to setup
and edit phonebooks. New phonebooks can be created and data can be imported or exported.
118 ColorQube™ 9301/9302/9303
Fax from PC