Kyocera KM-2540 Advanced Operation Manual
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Kyocera KM-2540 Advanced Operation Manual

2540/3040 operation guide rev-1 (advanced)
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See also: Service Manual , Operating Manual
2540
3040
Advanced Operation Guide
Please read the Operation Guide before using this machine. Keep it close to the machine for easy reference.

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Summary of Contents for Kyocera KM-2540

  • Page 1 2540 3040 Advanced Operation Guide Please read the Operation Guide before using this machine. Keep it close to the machine for easy reference.
  • Page 2 This Advanced Operation Guide is for models 2540 and 3040. In this guide, 2540 refers to the 25 cpm (copies per minute) model and 3040 to the 30 cpm model. Note This Advanced Operation Guide contains information that corresponds to using both the inch and metric versions of these machines.

  • Page 3: Table Of Contents

    Contents Legal Information and Conventions ..........iii Copy Functions ................1-1 Selecting Paper Source ............1-2 Selecting Original Size ............... 1-3 Copy Quantity ................1-5 Orientation of Original Document ..........1-6 Offset Mode ................. 1-7 Stapling ..................1-8 Combine Mode ................1-9 Margin Mode ................
  • Page 4 Responding to Error Messages ..........5-4 Appendix ..................6-1 Paper .................... 6-2 Intercompatibility of Functions ..........6-10 Glossary ..................6-15 Index ..................Index-1...

  • Page 5: Legal Information And Conventions

    Legal Information and Conventions Please read this information before using your machine. Regarding Tradenames • PRESCRIBE and ECOSYS are registered trademarks of Kyocera Corporation. • KPDL is trademark of Kyocera Corporation. • Windows and Windows Server are registered trademarks of Microsoft Corporation.
  • Page 6 The Programs are licensed not sold. IBM, or the applicable IBM country organization, grants you a license for the Programs only in the country where you acquired the Programs. You obtain no rights other than those granted you under this license. The term “Programs”...
  • Page 7 You may terminate your license at any time. IBM may terminate your license if you fail to comply with the terms and conditions of this license. In either event, you must destroy all your copies of the Program. You are responsible for payment of any taxes, including personal property taxes, resulting from this license.
  • Page 8 8. Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging. In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
  • Page 9 About this Operation Guide This Operation Guide contains the following chapters: 1 Copy Functions Describes the full-featured copying functions of the machine. 2 Output Management Functions Explains the output management functions. 3 System Menu Covers general default settings. 4 Job Accounting Explains how to manage job accounting to share usage among various departments.

  • Page 10: Paper

    Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to indicate the orientation of the original/paper, horizontal orientation is indicated by an additional R character.

  • Page 11: Copy Functions

    Copy Functions This chapter covers the following topics. Selecting Paper Source Selecting Original Size Standard Sizes ................ 1-3 Other Standard Sizes .............. 1-3 Size Entry ................1-4 Custom Size ................1-4 Copy Quantity Orientation of Original Document Offset Mode Stapling Combine Mode Margin Mode 1-12...

  • Page 12: Selecting Paper Source

    Selecting Paper Source To select paper of different sizes, change the cassette or MP tray paper source. Follow the steps as below to select the paper source. Place the original. Ready to copy. When [APS] is selected, paper matching the size of the original will be selected automatically.

  • Page 13: Selecting Original Size

    Selecting Original Size Specify the size of originals that will serve as the basis for scanning. Be sure to specify the original size when copying originals of nonstandard sizes. Select the original size from the following groups of original size. •...

  • Page 14: Custom Size

    Press [Other stand.Size] ([Others stand.Size]). Ready to copy. Pape Select the original size. Original Size Shortcut Press the Start key. Copying begins. Select Folio size Size Entry P.Card OUFUKU Other stand.Size HAGAKI Size Entry Follow the steps as below to enter the original size when not listed in the standard sizes.

  • Page 15: Copy Quantity

    Copy Quantity Sets the number of sheets to copy. You may specify up to 999 sheets for a single copy job. Follow the steps as below to specify the copy quantity. Place the original. Use the numeric keys on the operation panel to enter the desired Paper Size 11×8½"...

  • Page 16: Orientation Of Original Document

    Orientation of Original Document Orientation of the original must be specified to use the following functions. • Duplex Mode • Split Mode (separate copies from two-sided originals) • Margin Mode • Centering Originals • Border Erase • Combine Mode • Memo Pages •...

  • Page 17: Offset Mode

    Offset Mode Outputs printed copies such that each set is stacked perpendicular (rotated 90 degrees) to the previous set. Note Use of this feature requires paper of the same size must be loaded in the different cassettes with portrait and landscape orientations.

  • Page 18: Stapling

    Stapling Staples sets of copies. Note Requires the optional document finisher or built-in finisher. The orientations of the original and corresponding staple positions are as follows. Original Copy Orientation of Original Platen Document processor Follow the steps as below for stapling. Press [Function] and then press [ Down].

  • Page 19: Combine Mode

    Combine Mode Images from either two or four originals are reduced and combined onto a single copy. The page boundary of each original can be indicated by a solid or dotted line. Note Combine mode supports 11 × 17", 11 × 8 1/2", 8 1/2 × 11", A3, B4, A4, A4R, B5, B5R, 8K, 16K and 16KR paper sizes.
  • Page 20 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The orientations of the original and corresponding output are as follows. Original Copy Orientation of Original Platen Document processor...
  • Page 21 Press either [2 in 1] ([2-in-1]) or [4 in 1] ([4-in-1]). Ready to copy. Select desired page sequence from Layout. Shortcut Combine Select the page boundary line from Border line. Layout Border line Sele Orie Place the original and press the Start key. None Solid If the original has been placed on the optional document processor,...

  • Page 22: Margin Mode

    Margin Mode You can shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. Margin widths are as follows. Model Type Range Inch models 0 - 3/4" (1/8" increments) Metric models 0 - 18 mm (1 mm increments) Margin on the Back Side When duplexing, you can also specify the margin on the back side.

  • Page 23: Centering Originals

    Centering Originals When copying onto paper larger than the original size, centers the original image on the paper. Follow the steps as below for centering. Place the original so the top edge is aligned with the back or left of the platen.

  • Page 24: Border Erase

    Border Erase Prevents the appearance of shadows from around the edges of originals. Choose from the following Border Erase modes. Sheet Border Erase – Use this mode to erase black borders around the single sheet original. Original Copy Book Border Erase – Use this mode to erase black borders around the edges and in the middle of the original such as a thick books.

  • Page 25: Separate Border Erase

    Press [Border Erase]. Press [Book Erase]. Ready to copy. Press [+] or [–] to set the Border (outer edges) and Gutter (middle) Shortcut Border Erase border widths. (0~2) (0~2) With metric models, you can enter the border width directly using the ¼...

  • Page 26: Page Numbering

    Page Numbering Numbers multi-page originals in sequential order. The formats of numbering include: [- 1 -], [P. 1], or [1/n]. [1/n] prints the total number of pages in the place of ‘n’. The page number will be centered at the bottom of the page. Original [- 1 -] [P.
  • Page 27 Press [Manual]. Ready to copy. Press [+] or [–] to select the starting page and press [Close]. Select last page For [1/n], to manually set the number for ‘n’, press [Sel denominator ( 0~-10) Sele #] ([Set Denomin. #]). Page Orie Auto Manual...

  • Page 28: Cover Mode

    Cover Mode Use a distinctive front and/or back cover. Change the paper source and copy the first and last page of the original onto colored or thick paper. Cover sheet types Description Front cover Copies the first page of the original onto cover sheet specified paper as the cover page.

  • Page 29: Booklet From Sheets

    Booklet from Sheets Delivers booklet of two-sided copies with facing pages from one-sided or two-sided originals. Booklets such as magazines can be created by folding at the center. Also, thick paper or colored paper may be inserted as a cover page. Paper for the cover page is fed from the MP tray.
  • Page 30 To insert a cover page, press [Stitching Front cvr] ([Stitching Front 2 sided mode. cov.]). Stitching Front Cvr Press [On] and press [Close]. Place the original and press the Start key. Automatically adds co Note When using the platen, be sure to place the originals in binding mode using p thick) fed from a diffe page order.

  • Page 31: Booklets From Facing Pages

    Booklets from Facing Pages Copies book originals to booklets consisting of two-sided copies with facing pages. Booklets such as magazines can be created by folding at the center. Also, thick paper or colored paper may be inserted as a cover page.

  • Page 32: Memo Mode

    Memo Mode Makes copies with a space for adding notes. You can also copy two originals onto the same sheet with a space for notes. Note Memo page mode supports 11 × 17", 11 × 8 1/2", 8 1/2 × 11", A3, B4, A4, A4R, B5, B5R, 8K, 16K and 16KR page sizes.
  • Page 33 Press [Layout A] or [Layout B]. Ready to copy. Select desired page sequence from Layout. Shortcut Memo Pages Select the page boundary line from Border line. Layout Border line Sele Orie Place the original and press the Start key. None Solid If the original has been placed on the optional document processor, Layout A...

  • Page 34: Continuous Scan

    Continuous Scan Scans multiple originals for a single copy job without using the optional document processor. Divide the original into smaller sets and scan each set with the document processor. In Continuous Scan mode, you can continue scanning originals until you press [Scanning finished]. Follow the steps as below to use continuous scan.

  • Page 35: Repeat Copy

    Repeat Copy Set Repeat Copy to enable printing additional sets if required after copy completion. Note Only one job can be stored for repeat copying. If you store a new Repeat Copy job, the data for the previous job is deleted. Repeat Copy job is deleted when the main power is switched off.

  • Page 36: Printing The First Page

    Press [+] or [–], or use the numeric keys to set the number of copies. Stop Press [Printing]. Printing begins. Printing Printing the First Page This function allows you to check Repeat Copy job by printing just the first page. Press the Repeat Copy key.

  • Page 37: Auto Image Rotation

    Auto Image Rotation Copies the original image rotated clockwise 90 digress if set original and the paper loaded into the cassette are the same size but different orientations. Note Set whether to enable or disable Auto Image Rotation mode in default settings mode. For further details, refer to Selecting Auto Image Rotation on page 3-8.

  • Page 38: Selecting Output Destination

    Selecting Output Destination The optional job separator, document finisher or built-in finisher can be specified as copy output destinations. Paper Output Description Top tray Outputs to the top tray of the machine. Job Sep. Tray Outputs to the optional job separator. Finisher tray Outputs to the optional document finisher tray or built-in finisher tray.

  • Page 39: Negative Image Copying

    Negative Image Copying Copies the black and white negative (reversed) images of black and white originals. Follow the steps as below for negative image copying. Press [Function] and then press [ Down]. Press [Negative Image]. Press [On]. Negative image copying is enabled. Ready to copy.

  • Page 40: Mixed Size Originals Mode

    Mixed Size Originals Mode Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. The size of each original page is automatically detected and each original is automatically printed to the matching paper size or all originals printed are on the same size output paper.

  • Page 41: Programmed Copying

    Programmed Copying Press the program number (1 to 8) to recall the program. After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs to identify them. Registering Programs Follow the steps as below to register a program.

  • Page 42: Deleting Programs

    Deleting programs Follow the steps below to delete saved programs. Press [Program]. Press [Delete]. Press the number (1 to 8) of the program to delete. Delete registration Select the number of program to delete. Press [Yes]. The program is deleted. list d list a No registration...

  • Page 43: Assigning Register Keys

    Assigning Register Keys Assigns three frequently used functions listed on the [Function] screen to assign keys. Functions may also be assigned from the [Basic] screen or [User choice] screen. Assigning Register Keys Follow the steps as below to assign register keys. Note To assign a register key, first set Showing the Register Key on page 3-10 to [On].

  • Page 44: Job Build

    Job Build Job Build allows you to scan originals in several separate steps and copy at once. In each step of the scanning process you can specify different settings (such as zooming and border erase) and you can specify different types of originals. Other examples include inserting a blank sheet between sets of copies from each step and specifying a front cover page during a duplexing step.
  • Page 45 Press [2 sided Copy] ([2-sided Copy]), and from Finishing select Ready to Job build. [Binding Left] and press [Close]. Place originals then press Start key. 1 sided/2 sided Copy Finishing Sele Orie 1 sided Binding Copy Left 2 sided Binding Right Copy Binding...
  • Page 46 Step 2: Set Original A Back Side to Blank Press [Print from Front page]. press start key. key when starting copy. The back side of the page will be left blank and copying will continue Cancel from the next page. 2 sided Copy Insert page...

  • Page 47: Setting Functions

    Step 6: Complete the Settings for Original D Select Cassette 1 (plain paper) for paper setting. Press [Paper Selection]. Select Cassette 1 and press [Close]. Place the Original D and press the Start key. Scanning of the original begins. Step 7: Specify Blank Colored Paper for the Back Cover For paper selection, set MP tray (color paper).
  • Page 48 Original Type Select the original type according to type of original being scanned. The following original types are available. Original Type Description 1 sided (1-sided) Single sided sheet original. 2 sided (2-sided) 2-sided sheet original. Book Magazine or book originals with facing pages.

  • Page 49: Original Orientation

    Check the orientation of the original. Note Incorrect copying may occur if the original is not placed correctly. Press [Close]. Zoom Select the desired magnification. Press [Basic]. On the next screen, press [Zoom]. Select the desired magnification. For instructions on reducing/enlarging, refer to Zoom in Chapter 3 of Operation Guide.
  • Page 50 EcoPrint Set EcoPrint to save toner consumption. Press [Quality] and on the next screen press [EcoPrint]. Note EcoPrint is a common setting to all steps. It may only be configured as the first step. Press [On]. EcoPrint is enabled. Press [Close]. Border Erase Prevents the appearance of shadows from around the edges of originals.
  • Page 51 Margin/Centering Set margin (blank borders) and centering options. Press [Edit] and on the next screen press [Margin/Centering]. Note Margin/Centering setting is common to all steps. It may only be configured as the first step. Press [Margin] or [Centering]. For further details, refer to Margin Mode on page 1-12 and Centering Originals on page 1-13.
  • Page 52 1-42 Copy Functions...

  • Page 53: Output Management Functions

    Output Management Functions This chapter explains the machine’s output management functions. Overview of Output Management Functions Using the Output Management Functions [Prt Status] Screen..............2-3 Output Management Functions...

  • Page 54: Overview Of Output Management Functions

    Overview of Output Management Functions The output management functions manage jobs that are queued for printing. For example, if the machine receives a print job or a fax while it is copying, the incoming job is placed in the print queue until it can be printed.

  • Page 55: Prt Status] Screen

    [Prt Status] Screen Displays information about current printing status and queued jobs. Print Management Input Source Original State Copy Printing Printer Waiting Waiting Move Move Interrupt Ahead Behind Print Prt Status Job List – Shows job information. The job currently in progress is listed on top, with subsequent jobs listed below in the order they will be finished.
  • Page 56 Output Management Functions...

  • Page 57: System Menu

    System Menu This chapter explains how to configure various settings using the menus on the machine’s operation panel. The main configurable settings are as follows. Default Settings Default Settings for Copying............ 3-2 Machine Default..............3-11 Setting MP Tray 3-23 Specifying the Paper Size for the MP Tray......3-23 Specifying the Media Type for the MP Tray......

  • Page 58: Default Settings

    Default Settings This section explains how to change default settings which are applied when the machine is powered up or the Reset key is pressed. Automatically configured details set in default setting mode are called default settings. Default settings are divided between Default Settings for Copying and Machine Default.
  • Page 59 Density Set the density for default settings mode. The setting items are as follows. Item Description Manual Sets manual copy density. Auto Sets automatic copy density. For further information regarding density, refer to the Operation Guide. Referring to Accessing the Copy Default screen on page 3-2, access the Copy Default screen.
  • Page 60 Setting EcoPrint Set EcoPrint for default settings mode. The setting items are as follows. Item Description Do not enable EcoPrint. Enable EcoPrint. For more information on EcoPrint, refer to page 1-28. Referring to Accessing the Copy Default screen on page 3-2, access the Copy Default screen.
  • Page 61 Select [Off], [On (Low)] or [On (High)]. Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen. Paper Selection In default settings mode, set the paper selection method for when an original is set. The setting items are as follows. Item Description Selects the cassette loaded with the same size...
  • Page 62 Press [ ] or [ ] to select Select media type (APS) and press [Change #]. Select [Off] or [On]. If [On] is selected, select the media type. Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen. Selecting Default Paper Source Automatically selects the default cassette (1 - 4).

  • Page 63: Adjusting Auto Density

    Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen. Adjusting Auto Density Adjusts the overall lightness or darkness when copying with auto density. The setting items are as follows. Item Description Lighter Lightens the overall density when copying with auto density.
  • Page 64 Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen. Selecting Collating and Offsetting Output Set collating and offsetting output options in default settings mode. The setting items are as follows. Item Description Collate Do not enable collate mode.
  • Page 65 Press [ ] or [ ] to select Default margin width and press [Change Press [ ], [ ], [ ] or [ ] to set the margin width. Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen.
  • Page 66 Press [Close] to save settings or [Back] to cancel settings. The display returns to the Copy Default screen. Showing the Register Key Sets whether to show or hide [Shortcut] ([Register]) used to register/delete register keys. For further details about register keys, refer to page 1-33.

  • Page 67: Machine Default

    Machine Default The following items can be set for machine default. • Enabling Auto Cassette Switching...3-12 • Specifying the Paper Size...3-12 • Specifying the Media Type...3-13 • Registering MP Tray Paper Size...3-13 • Enabling Quick Access to MP Tray Settings...3-14 •...

  • Page 68: Enabling Auto Cassette Switching

    Enabling Auto Cassette Switching Use auto cassette switching to automatically switch the paper source to another cassette loaded with the same size and orientation paper when the current cassette runs out of paper. You can also switch to a cassette with a different media type.

  • Page 69: Specifying The Media Type

    Specifying the Media Type Specify the media type for Cassettes 1 - 4. The available media types are Plain, Vellum, Rough, Recycled, Preprinted, Bond, Color (Colour), Prepunched, Letterhead, Thick paper, High Quality, and Custom 1 - 8. Note Cassette 3 and Cassette 4 are shown when the optional paper feeder have been installed.

  • Page 70: Enabling Quick Access To Mp Tray Settings

    Enabling Quick Access to MP Tray Settings Set whether to show the MP tray Settings screen when the MP tray is selected from the [Basic] screen. The setting items are as follows. Item Description Do not show MP tray Settings when MP tray is selected.

  • Page 71: Setting Media Type Properties (Duplex Mode)

    Media type to be placed in the MP tray. Light Extra Media Type Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 (thin) Heavy Plain Transparency Preprinted Labels Bond Recycled Vellum Rough Letterhead Color (Colour) Prepunched Envelope Cardstock Thick paper High Quality...

  • Page 72: Setting Handling For Special Media Types

    Referring to Accessing the Machine Default Screen on page 3-11, access the Machine Default screen. Press [ ] or [ ] to select Select media type (2sided) and press [Change #]. Press [ ] or [ ] to select the media type to adjust from Custom 1 - Custom 8 and press [Change #].

  • Page 73: Auto Detect Originals

    Auto Detect Originals Specify the paper size to select when an original with a similar size is automatically detected. The setting items are as follows. Item Description Cardstock/A6 Select whether to detect the size as Postcard or A6R. B4/Folio Select whether to detect the size as B4 or Folio. 11 ×...

  • Page 74: Setting Sleep Timer Timeout

    Setting Sleep Timer Timeout Set the time until Auto Sleep mode is activated when [On] is selected in Activating Auto Sleep on page 3-21. Specify a value from 1 - 240 minutes (1 minute increments). For further details on Auto Sleep mode, refer to Sleep Mode in Chapter 3 of Operation Guide.

  • Page 75: Selecting Fax Output Mode

    Note This setting is displayed when the optional job separator, document finisher or built-in finisher is installed. Referring to Accessing the Machine Default Screen on page 3-11, access the Machine Default screen. Press [ ] or [ ] to select Select Copy output tray and press [Change #].

  • Page 76: Setting Notification Sounds

    Press [Close] to save settings or [Back] to cancel settings. The display returns to the Machine Default screen. Setting Notification Sounds Set the notification sounds made by the machine during operation. The setting items are as follows. Item Description Touch tone notification The beep sound made when a key on the operation panel or touch panel is pressed.

  • Page 77: Activating Auto Sleep

    Note The default setting is 2500 for the 25 cpm model and 3000 for the 30 cpm model. Change the management code to a value between 0000 - 9999. Always set to 4 digits. It is recommended to not set the management code to an easily guessed number such as 1111 or 1234.

  • Page 78: Auto Drum Refresh

    Referring to Accessing the Machine Default Screen on page 3-11, access the Machine Default screen. Press [ ] or [ ] to select Auto Clear and press [Change #]. Select [Off] or [On]. Press [Close] to save settings or [Back] to cancel settings. The display returns to the Machine Default screen.

  • Page 79: Setting Mp Tray

    Setting MP Tray Set the paper size and media type to match paper loaded in the MP tray. Specifying the Paper Size for the MP Tray The MP tray paper size setting method and available paper sizes are as follows. Setting Unit Paper size...

  • Page 80: Registering Non-Standard Sizes For Originals

    Registering Non-standard Sizes for Originals Pre-register 4 types of non-standard original sizes. Registered sizes are shown as custom sizes when selecting the original size. The size range that can be registered is as follows. Model Type Range Inch models Height: 2 - 11 5/8" (1/8" increments) Width: 2 - 17"...

  • Page 81: Drum Refresh

    Drum Refresh Refresh the drum when image blur or white spots appear on images in copies. There are 2 drum refresh modes. Item Description Drum Refresh 1 Use this mode when images are blurred or smeared. Refreshing takes about 160 seconds. Drum Refresh 2 Use this mode when white spots appear on images.

  • Page 82: Printing Reports

    Printing Reports You can print the following reports from the operation panel. Copy Status Report Machine Status Report 3-26 System Menu...
  • Page 83 Toner Coverage Report The toner coverage report indicates the number of copying volume that has been made. It also shows the black toner coverage in percentage for individual paper sizes including the following. • Total toner coverage report • Copy toner coverage report •...

  • Page 84: Checking Total Copy Count

    Checking Total Copy Count Check the total copy count from the operation panel. You can check the following values. • Number of copies, number of prints, number of faxes, and total of all of these • Number of original pages scanned for copy mode and fax send mode, and total of all of these You can also print this information as a counter report.
  • Page 85 Job Accounting This chapter explains how to manage job accounting to share usage among various departments. Overview of Job Accounting Managing Accounts New Account ................4-4 Restricting Usage ..............4-5 Editing Department Information..........4-8 Changing Restrictions on Usage ..........4-9 Copy Count per Department 4-10 Total Job Accounting .............

  • Page 86: Overview Of Job Accounting

    Overview of Job Accounting You can manage accounting the copy count incurred by individual departments by assigning a unique ID code to each department. Job accounting helps the following activities in business organizations. • Integrated management of copier and optional printer functions using the same department ID code.
  • Page 87 Accessing the Job Accounting Screen Set up Job Accounting from the Job Accounting screen. Follow the steps below to access the Job Accounting screen. Press the System Menu/Counter key. Press [Job Accounting]. / Counter Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the 25 cpm model and 3000 for the 30 cpm model.

  • Page 88: Managing Accounts

    Managing Accounts You can add and delete departments and define restrictions to copy count as needed. New Account Adds a new department. The following settings are required. Setting Description Department ID Code Set for department ID codes up to 8 digits long (between 0 and 99999999) for security.

  • Page 89: Restricting Usage

    Restricting Usage Set usage restrictions to restrict copier/printer functions to specific departments or set page count limitations. For Copy/Printer Output Management under Job Accounting default settings, select [All] or [Split] to change the setting items for usage restriction. For further details, refer to Copy/Printer Output Management on page 4-15.
  • Page 90 Note This setting is displayed when the optional printer kit is installed. Turn Printer Job Accounting [On] in the job accounting default settings to use this function. Refer to steps 1 to 9 of New Account on page 4-4 to display the usage restriction screen.
  • Page 91 Note This setting is displayed when the optional fax kit is installed. Turn Fax Job Accounting [On] in the job accounting default settings to use this function. Refer to steps 1 to 9 of New Account on page 4-4 to display the usage restriction screen.

  • Page 92: Editing Department Information

    Note This setting is displayed when the optional printer kit is installed. Turn Printer Job Accounting [On] in the job accounting default settings to use this function. Refer to steps 1 to 9 of New Account on page 4-4 to display the usage restriction screen.

  • Page 93: Changing Restrictions On Usage

    Press [ ] or [ ] to select Account ID and press [Change #]. Department inform. edit Press [Clear] to blank the current entry. Use the numeric keys to enter the new ID code (up to eight digits). Press [Close]. Setting Item Value Account ID...

  • Page 94: Copy Count Per Department

    Copy Count per Department You can read the overall usage count or the usage per individual department. You can also clear the usage count for a period of time and begin again counting usage. Total Job Accounting Calculate the total usage count for all departments. You can print the total in the form of Job Accounting reports.

  • Page 95: Copy Count Per Department

    By paper size Note Change the type of form to be printed from the Job Accounting default settings in Copy/Printer Output Management (refer to page 4-15). To reset the usage count, press [Counter clear]. Press [Yes]. Press [Close]. The touch panel will return to the Job Accounting screen.

  • Page 96: Activating And Deactivating Job Accounting

    Activating and Deactivating Job Accounting Turn job accounting on or off as necessary. The setting items are as follows. Setting Description Job accounting is deactivated. Job accounting is activated. Referring to Accessing the Job Accounting Screen on page 4-3, access the Job Accounting screen. Select [On] or [Off].

  • Page 97: Job Accounting Default Settings

    Job Accounting Default Settings Changes the defaults for Job Accounting. The following items can be configured for Job Accounting default settings. • Copy Job Accounting...4-13 • Printer Job Accounting...4-13 • Printer Error Report...4-14 • Printing from Unregistered Sources (Printer)...4-14 • Copy/Printer Output Management...4-15 •...
  • Page 98 Press [Close] to save settings or [Back] to cancel settings. Press [Close]. The touch panel will return to the Job Accounting screen. Printer Error Report When you use Job Accounting to manage printing, you can specify whether an error report is printed in case that the user attempts to print using the incorrect department code.
  • Page 99 Press [Close] to save settings or [Back] to cancel settings. Press [Close]. The touch panel will return to the Job Accounting screen. Copy/Printer Output Management You can choose whether copying and printing are managed together or separately. The setting items are as follows. Setting Description Manage copier and printer output count together.
  • Page 100 Response to Unauthorized Requests Specify the actions when users attempt to copy in excess of the specified copy limitation. The setting items are as follows. Setting Restriction Stop job immediately Restricts usage and stops output immediately once the maximum usage has been exceeded.
  • Page 101 Press [On]. Total size 1 Press [Select Size]. Can set totals of paper size and type. Paper Size Select a paper size and press [Close]. 11×17" To specify a media type, press [Select Media Type]. Select size Select the media type and press [Close]. Press [Close] to save settings or [Back] to cancel settings.

  • Page 102: Using Job Accounting

    Printing When Job Accounting is activated, users must enter the department ID code from the computer to print using the device. For further details, refer to the Kyocera Extended Driver User Guide. Note Requires the optional printer kit. Faxing When Job Accounting is activated, users must enter their department ID- code on the numeric keys to use the fax functions.

  • Page 103: Troubleshooting

    Troubleshooting This chapter explains how to solve problems when they occur. Solving Malfunctions Responding to Error Messages Troubleshooting...

  • Page 104: Solving Malfunctions

    Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, check the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions Reference Page The operation panel does Is the machine plugged in?
  • Page 105 Symptom Checkpoints Corrective Actions Reference Page Copies are not clear. Did you choose appropriate image Select an appropriate original Refer to Operation quality for the original? image mode. Guide, Chapter 3 Is the paper damp? Replace the paper with new paper. Refer to Operation Guide, Chapter 2 Copies are dirty.

  • Page 106: Responding To Error Messages

    Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Display Checkpoints Corrective Actions Reference Page Close ### cover. Is the indicated cover open? Close all covers securely. — Check the cover. Are any covers open? Close all covers securely.
  • Page 107 Display Checkpoints Corrective Actions Reference Page Check paper size. Copy paper is Is the specified paper loaded? Load the specified paper. Adjust — not the same size as original. Or are the settings incorrect? any settings that are incorrect. (Paper size in cassette differs from actual size.
  • Page 108 Display Checkpoints Corrective Actions Reference Page Paper capacity exceeded. During copying, is the maximum Remove some pages from the — (Finisher) capacity of the optional optional document finisher and Remove paper, and press Start document finisher output tray press the Start key. Printing key.
  • Page 109 Display Checkpoints Corrective Actions Reference Page Check waste toner box. Is the waste toner box securely Securely fasten the waste toner Refer to Operation fastened? box. Guide, Chapter 5 Replace the waste toner box. — Replace the waste toner box. Refer to Operation Guide, Chapter 5 Clean the slit glass for original...
  • Page 110 Display Checkpoints Corrective Actions Reference Page Please wait. Is Job account editing being Copying is not possible until — Remote edit. done from a network connected editing is complete. computer? (Please wait. Remote editing.) Troubleshooting...

  • Page 111: Intercompatibility Of Functions

    Appendix This chapter covers the following topics. Paper Basic Paper Specifications ............6-2 Choosing the Appropriate Paper ..........6-3 Special Paper ................6-6 Intercompatibility of Functions 6-10 Glossary 6-15 Appendix...

  • Page 112: Paper

    Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular (‘dry’) copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.

  • Page 113: Choosing The Appropriate Paper

    Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate.

  • Page 114: Moisture Content

    Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
  • Page 115 Paper Grain Paper is cut into sheets either with the grain running parallel to the length (long grain) or with the grain parallel to the width (short grain). Avoid using short-grain paper because it may be supplied incorrectly; use long- grain paper.

  • Page 116: Special Paper

    Special Paper This section describes copying onto special paper and copy media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 45 g/m² to 64 g/m² or less) •...
  • Page 117 Label Be sure to feed labels from the MP tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
  • Page 118 Postcards Before loading postcards into the MP tray, fan them and align the edges. If the postcard paper is curled, straighten it before loading. Copying onto Rough curled postcards may cause jams. edge Do not use perforated return postcards. Rough edge Some postcards may still have rough edges on the back side caused by a paper cutter.
  • Page 119 Thick Paper Before loading thick paper in the MP tray, fan it and align the edges. Some thick paper may still have rough edges caused by a paper cutter on the back side. Remove any such rough edges just as with Postcards by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler.

  • Page 120: Intercompatibility Of Functions

    Intercompatibility of Functions Combine the various functions to provide even greater usage efficiency. Refer to the following charts for a list of functions that may be used in combination. Secondary Functions Select original Image Duplex/Split Mode Zoom size Quality Selection of Paper Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y...
  • Page 121 Secondary Functions Border Output erase destination Y 41 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Selection of Paper Y Y Y Y Y Y Y Y Y Y Y Y Y Y 10 Y Y Y Y One-sided to Two-sided Y Y Y Y Y Y Y Y Y Y Y Y Y Y 10 Y Y...
  • Page 122 Secondary Functions Select original Image Duplex/Split Mode Zoom size Quality Original Orientation Y Y Y 33 Y 33 Y Y Y Y Y Y Y Y Y Y Y Y Y Negative Image Copying Y 22 22 22 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Mirror Copying...
  • Page 123 Secondary Functions Border Output Erase destination Y Y Y Y Y Y 33 Y Y Y 33 Y Y Y Y Y Y Y Y Y Original Orientation Y Y Y Y Y Y Y Y 22 22 22 Y Y Y Y Y Y Y Negative Image Copying Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Mirror Copying...
  • Page 124 26 Setting is canceled due to switch to automatic paper select. 27 Combine mode is not available when the original size is selected via user entry. 28 May not be combined with Continuous scan. 29 May not be combined with Interrupt mode. 30 Auto Density is not available for photo original.

  • Page 125: Glossary

    Glossary Additional Memory Increase the memory available to the printer. Additional memory enables printing more complex data. An additional 128 MB, 256 MB or 512 MB may be added. Contact your product service representative to find out about memory that can be used in this machine. AppleTalk A standard network function provided in the Mac OS from the Apple Corporation.
  • Page 126 TCP/IP network. Represented by 4 octets of numbers from 0 - 255, such as 192.168.110.171. KPDL A Kyocera page description language compatible with Adobe PostScript Level 3. MP tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, postcards, transparencies, or labels.
  • Page 127 PostScript A page description language developed by Adobe Systems. PDL provides flexible font functionality and high quality graphics to deliver high quality printing. The first version, now referred to as Level 1, was introduced in 1985. Level 2, which included support for color printing and double byte languages such as Japanese was released in 1990.
  • Page 128 6-18 Appendix...

  • Page 129: Index

    Index Numerics Cover ................1-18 Paper source for cover ..........3-6 cpm ................6-15 2-in-1 mode ..............1-9 Customize (basic screen) ..........3-10 4-in-1 mode ..............1-10 Customize (user choice) ..........3-10 Additional memory ............6-15 Default counter limit value ..........4-16 Adjusting auto density Default gateway .............6-15 Default setting ............3-7 Default settings Adjusting background density ..........3-4 Default settings for copying ........3-2...
  • Page 130 Limit in use ..............4-5 Using the output management functions ....2-2 New account .............4-4 Operation during setting ..........4-18 Printer ..............4-13 Total ................4-10 Page numbering ............1-16 Job build .................1-34 Paper ................6-2 Procedure ...............1-34 Basic paper specifications ........6-2 Setting functions .............1-37 Choosing the appropriate paper .......
  • Page 131 TCP/IP ................6-17 Thick paper ..............6-9 Total count by size ............4-16 Transparencies ..............6-6 Type adjust Duplex mode ............3-15 Paper weight ............3-14 USB ................6-17 Index-3...
  • Page 132 Index-4...
  • Page 133 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
  • Page 135 ©2007 is a trademark of Kyocera Corporation...
  • Page 136 2007.8 302JB56051...

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