Page 1 FAX System (P)
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
Page 4: Table Of Contents
Contents Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ..............1-1 Names of Parts ................1-2 Preparations ................1-5 Features and Functions of this Fax .......... 1-9 Fax Operation (Basic) ..............2-1 Sending Documents ..............2-2 Receiving Documents Automatically (Automatic Fax Reception) ............
Page 5 Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ..............3-49 Dialing Multiple Destinations as a Group (Group Dial Keys) ..............3-52 Saving Specific Communication Settings as a Single Program (Program Keys) ................. 3-57 Managing Fax Use by Each Department (Restricted Access) ..............
Page 6 Receiving faxes at the same size or a reduced size (Reception Size setting) ............6-26 Restricting Communication To/From Specific Destinations (TX/RX Restriction) ..............6-27 Communicating with Encrypted Documents (Encrypted Communication) ............ 6-35 Optional Equipment ..............7-1 Optional Memory ................ 7-2 Reference Information ..............
Page 7: Legal Notice
Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Page 8: Precautions For Use
Precautions for Use Caution Do not leave the Document Processor open as there is a danger of personal injury. Other precautions Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying. This product may only be used within the country of purchase due to the different safety and communication standards in each country.
Page 9: Trademark Information
General Notice Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
Page 10 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. This equipment cannot be used on public coin service provided by the telephone company.
Page 11: Important Safety Instructions
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
Page 12 CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."...
Page 13: Fax Operation
Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
Page 14: Optional Equipment
6 Various Settings and Registration This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.
Page 15 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) This section contains the names of parts and explanations on the general features and functions of this fax. Names of Parts Main Body Parts ..............Operation Panel..............Fax Screens .................
Page 16: Names Of Parts
Names of Parts Main Body Parts The following contains information on the names when this machine is used as a facsimile. Refer to the Operation Guide for your machine for information on other parts of this machine. Operation panel Line jack (L) Telephone jack (T1) Main power switch IMPORTANT Be aware that fax transmission/reception will not...
Page 17: Operation Panel
Operation Panel Touch Panel Numeric Keys Start Key/Indicator FAX Key/Indicator FAX Lamp Reset Key Stop/Clear Key Print Management Key/Indicator System Menu/Counter Key 10 Interrupt Key/Indicator 11 Power Key/Indicator Fax Screens The initial screen that appears in the touch panel when you press the FAX key in the Copy Operation mode, etc., in order to change to the Fax Operation mode is called the ‘basic fax screen’.
Page 18 Message display Current status, the next step in a procedure and error messages are shown in the message display. Number of destinations The number of destinations that you display have chosen to dial to is shown in this area. Speed-dial keys Keys that you have registered to function as either a one-touch key, a group dial key (G), a program key (P)
Page 19: Preparations
Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) through Setting the Current Date and Time (Date & Time setting).
Page 20: Turning Tti Transmission On/Off (Tti Setting)
Turning TTI Transmission ON/OFF (TTI setting) The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents.
Page 21: Registering The Information Identifying Your Facsimile (Location Info. Setting)
Registering the Information Identifying Your Facsimile (Location Info. setting) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.
Page 22: Setting The Current Date And Time (Date & Time Setting)
Enter the desired name for your station. (Refer to Entering Characters on page 2-13.) Note Your station name can be up to 32 characters in length. In the Character input screen, press the [End] key. The message display will return to the same screen as was displayed in step 2. Registering your station ID Program Fax Parameter.
Page 23: Features And Functions Of This Fax
Use the numeric keys to enter the present date, in order of the Register date & time. month, day and year (day, month and year). Date/Time Use the [ ] or [ ] cursor keys to move the cursor as required. Enter using # key.
Page 24 Message display when Restricted Access is turned ON... Even if the fax machine is in the initial mode for fax operation, the ID-code is set. message display will differ if Restricted Access is turned ON. In this case, it is necessary to enter your ID-code or the registered administrator number in order to use the fax.
Page 25 When You Press the Reset Key... When you want to cancel a procedure part way through, simply press the Reset key. The touch panel will automatically return to the initial mode for fax operation. Note If, however, documents have already been set when you press the Reset key, the displayed size of those documents will remain in the message display.
Page 26 The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state.
Page 27 When the Dual Access function is not available There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception.
Page 28 N: The additional operation will NOT work with the initial operation. Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.
Page 29 By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Communications, between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting.
Page 30 Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 60 minutes (32 MB of optional memory must be installed).
Page 31 Once copying is completed, press the Interrupt key to return to print out of the incoming fax. Using a 4-Digit Number to Select the Destination (Abbreviated Numbers) 1000 speed-dial keys are available and each of these keys can be Ready for fax transmission. designated to function as either a one-touch key, a group dial key, a program key or a chain dial key.
Page 32 1-18 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Page 33: Fax Operation (Basic)
Fax Operation (Basic) This section contains explanations on the basic use of this fax. Sending Documents Receiving Documents Automatically (Automatic Fax Reception) Canceling a Communication 2-11 Canceling a Memory Transmission (during scanning) ..2-11 Canceling a Memory Transmission (during transmission)..2-11 Canceling a Direct Feed Transmission.........
Page 34: Sending Documents
Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Ready for fax transmission. Place the original & assign destination. Check the message display to make sure that the touch panel is in Dest the initial mode for fax operation (the basic fax screen is displayed).
Page 35 • Direct Feed Transmission mode (Transmitting from the platen) This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and –...
Page 36 Adjust the original width guides to match the width of the documents you want to transmit. Set the documents face-up on the original table. Note If the documents are set properly, the original placement indicator will be lit green. DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide.
Page 37: Dialing Methods
Using the [Pause] key Press this key to enter a 3-second pause at that point in dialing. This Ready for fax transmission. is useful, for example, if you need to dial a specific number first and Press start key to transmit then wait for the connection to an outside line before the actual Dest 1234_.
Page 38 Select the desired resolution from among the 5 available. Ready for fax transmission. Note The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Original Image Normal resolution, but transmission time is longer. The Half tone [Half-tone] resolution reproduces grays Normal Ultra fine clearly, but transmission time is longer than with the...
Page 39 In order to indicate the document size, press the [Original Size] Ready for fax transmission. key. Press start key to transmit Dest 1234_. Delete Pause Space Subadd. One touch destinat. 8½×11" Normal Abbrev. Delayed TX Address Duplex Original Original book Size Image Basic...
Page 40 If the Documents Were Set on the Platen... Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size manually.
Page 41: Receiving Documents Automatically (Automatic Fax Reception)
Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. The data for an incoming fax are stored and then printed out in a single batch at the end of the communication.
Page 42 > Stopping the reception in progress Press the [Status] ([Act status]) key in the bottom right of the x transmission. Memory usage: touch panel. ign destination. JUN-06-2007 16:00 Dest. check Re-dial On-hook Memory TX setting Auto RX tion Register Print Report Status Press the [Stop] key and the reception will be canceled.
Page 43: Canceling A Communication
Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.
Page 44: Canceling A Reception
Canceling a Reception If you want to cancel a reception, perform the following procedure. Press the [Status] ([Act status]) key in the bottom right of the touch x transmission. Memory usage: panel. The status of the communication currently in progress will ign destination.
Page 45: Entering Characters
Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. What is in the Character Input screen? Inch version There are actually 3 different Character Input screens. One each for uppercase input, one for lowercase input and one for special character input.
Page 46 [Back] key... Press this key when you want to return to the screen prior to character input. [End] key or [Next] key... Press this key when you want to register the entered information. Metric version There are actually 4 different Character Input screens. One each for uppercase input, one for lowercase input and two for special character input.
Page 47: How Do I Enter Characters
[Symbol 2] key...Press this key when you want to enter other symbols. [Space] key... Press this key when you want to enter a space. [ ] and [ ] keys... Press these keys when you want to move the cursor. [AllDel.] key...
Page 48: Dialing The Destination Using Only One Key (One-Touch Keys)
Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
Page 49 Press an unregistered speed-dial key on the touch panel. Register the dial. Note If there are no unregistered speed-dial keys displayed, Register dial # use the [ ] and/or [ ] cursor keys to switch to a screen that Set dial for registration. displays an unregistered key.
Page 50: Modifying Or Deleting Registered Information
To use this key for F-Code Based Communication, press the [On] key. The Subaddress/Password Input screen will appear. Use the numeric keys to enter the desired subaddress and F-Code Register the dial. password. (Maximum 20 digits) One-Touch Key0001. Subaddress TX Note To switch between the subaddress and password input Enter using # key.
Page 51 Press the speed-dial key (one-touch key) containing the information Register the dial. you want to modify or delete. Register dial # Note If that key is not displayed, use the [ ] and/or [ ] cursor Set dial for registration. keys to switch to the screen that displays the key that you want.
Page 52: Dialing With A One-Touch Key
Dialing With a One-Touch Key You can dial a fax number by simply pressing the one-touch key under which that number is registered. Note To select the conditions related to transmitting documents, such as the resolution and density, refer to pages 2-5 and 2-6. Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.
Page 53 Press the [Print Report] key. The Print Report screen will appear. Ready for fax transmission. Place the original & assign destination. Dest Address Abbrev. book setting Basic Application Register Print Report Press the [One-touch key list] key. Report printing option screen. Select item.
Page 54: Dialing The Destination Using Only A 4-Digit Number (Abbreviated Dialing)
Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing) Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 4-digit number between 0001 and 1000 and this number is referred to as that key's [abbreviated number].
Page 55 Press the Start key. The transmission operation will begin automatically. Fax Operation (Basic) 2-23...
Page 56: Dialing The Destination Using The Address Book (Address Book)
Dialing the Destination Using the Address Book (Address Book) The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.
Page 57 Once you are finished changing transmission conditions, press the Ready for fax transmission. [Address book] key and go directly to step 6. Enter Destination. Dest One touch destinat. Abbrev. Delayed TX 8½×11" Normal Address Duplex Original Original book Size Image Basic Application Register...
Page 58: Printing Out A Telephone Directory List
Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search. Note If there are no fax numbers registered that can be found in a address book search, a Telephone Directory List will not be printed out.
Page 59: Dialing The Same Number Again (Redialing Functions)
Dialing the Same Number Again (Redialing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond.
Page 60 2-28 Fax Operation (Basic)
Page 61: Fax Operation (Advanced)
Fax Operation (Advanced) This section contains explanations on methods to use this fax more effectively. Sending 2-Sided Documents (Duplex Transmission) Preparing the Next Documents During Another Communication (Standby Transmission) Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Sending Important Documents Before Others (Interrupt Transmission) Sending Documents at a Specified Time (Communication Using the Timer)
Page 62 Printing Out Documents from an F-Code Confidential Box .. 3-37 Printing Out an F-Code Confidential Box List ....... 3-38 Entering Documents into an F-Code Confidential Box ..3-38 Receiving Documents from an F-Code Based Bulletin Board ..................3-39 Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) 3-42 Registering New F-Code Relay Boxes .........
Page 63: Sending 2-Sided Documents (Duplex Transmission)
Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Document Processor and scanning them into memory in the Memory Transmission mode.
Page 64 Select whether or not you want to include a 1-sided cover page with Ready for fax transmission. the transmission by pressing either the [Yes] key or the [No] key, as appropriate. Duplex TX Cover page Top binding • If you want to send a 1-sided document as a cover sheet to the rest of the 2-sided documents, select [Yes].
Page 65: Preparing The Next Documents During Another Communication (Standby Transmission)
Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.
Page 66 Canceling a waiting transmission in the Direct Feed Transmission mode... Press the [Stop] key on the touch panel, or press the Stop/Clear Dialing. key. Doc #: 024. If you DO want to cancel the Standby Transmission, press the [Yes] Send key.
Page 67: Sending The Same Documents To Multiple Destinations (Broadcast Transmission)
Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.
Page 68 > Entering the fax number with a speed-dial key... Press the speed-dial key that is registered with the one-touch or Ready for fax transmission. group dial information that you want to use. The selected key will be Press start key to transmit highlighted.
Page 69: Sending Important Documents Before Others (Interrupt Transmission)
Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
Page 70: Sending Documents At A Specified Time (Communication Using The Timer)
Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.
Page 71 Press the [Delayed TX] key. Ready for fax transmission. Press start key to transmit Press the [On] key and the Time Entry screen will appear. Dest 1234_. Delete Pause Space Subadd. One touch destinat. 8½×11" Normal Abbrev. Delayed TX Address Duplex Original Original...
Page 72: Dialing The Destination With A Registered Number And The Numeric Keys (Chain Dial Keys)
Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys) If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
Page 73: Modifying Or Deleting Registered Information
Press the [Chain] key. Register the dial. Dial type One-touch 33600bps Program Group Chain Use the numeric keys to enter the desired chain dial number. Register the dial. (Maximum 32 digits) Chain 0003. Fax # Note [ ] and [ ] cursor keys...Use to move the cursor. Enter using # key.
Page 74 Press the [Dial] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the speed-dial key (chain dial key) containing the information Register the dial.
Page 75: Dialing With A Chain Dial Key
If you want to continue modifying other chain dial keys, repeat steps 3 through 9. If you are finished making settings, press the Reset key to return to the initial mode. Dialing With a Chain Dial Key Note If you want to cancel the procedure part way through, press the Reset key.
Page 76: Managing Information For A Scheduled Communication (Editing A Communication In Memory)
Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.
Page 77: Force-Starting The Communication
Press the [Print] key. Memory usage: n status. JUN-06-2007 16:00 Press the [Yes] key. A sample image of the corresponding Close documents will be printed out. Immediate (No.party: 001. Program/ Change TX No.of pages: 001. Delete Print 1/2. Force-Starting the Communication You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time.
Page 78: Modifying The Contents Of The Communication
Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved.
Page 79 • If you want to add a fax number(s), press the [Add] key and then go directly to step 9. • If you want to change a fax number, press the corresponding dial key and then proceed directly to step 11. Deleting fax numbers Press the [Delete] key.
Page 80: Initiating The Fax Connection Manually (Manual Fax Transmission)
Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
Page 81 Press the Start key at the end of the conversation. Fax transmission will begin. Note It is only possible to speak to the other party when a separately purchased telephone is connected to this fax machine. Hang up the receiver when the transmission begins. Fax Operation (Advanced) 3-21...
Page 82: Initiating The Fax Connection Manually (Manual Fax Reception)
Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. Note Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine.
Page 83 Press the Start key at the end of the conversation. A tone will sound to inform the other party that this machine has switched to the fax reception mode. Fax reception will begin once the transmission is initiated by the other party. Hang up the receiver when Status (Act status) appears in the message display or the reception begins.
Page 84: Initiating Fax Reception From A Connected Telephone (Remote Switching)
Initiating Fax Reception From A Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
Page 85: Initiating The Reception
Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. When a call comes in, the telephone will ring. Pick up the telephone receiver. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number.
Page 86: Allowing The Receiving Party To Initiate Reception (Polling Communication)
Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.
Page 87 Press the [TX Polling] key. Option screen Select item. If you are entering documents for this Polling Transmission for the first time, go to the next step. Sub.conf. Reserved TX Polling box input TX status If you want to add documents to those which have already been Sub.conf.
Page 88: Receiving Documents Using Polling Reception
Receiving Documents Using Polling Reception In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax.
Page 89 Use the numeric keys to enter the desired time for the reception to RX Polling. begin. Delayed TX Note If you want to change the entered time, use the [ ] and/or [ ] keys to move the cursor to the desired location. Enter using # key.
Page 90: Communicating Using F-Codes (F-Code Based Communication)
Communicating Using F-Codes (F-Code Based Communication) F-Code Based communication refers to communication in which data is sent and received with sub-addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. F-Codes make it possible to communicate with third- party F-code-compliant machines using modes that were previously only available between our own machines.
Page 91: What Are F-Code Boxes
F-Code password This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The F-Code password is used to designate the password of the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax.
Page 92 Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party's fax. In this fax, that box is registered as a 4-digit number from 0000 to 9999. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax).
Page 93: Communicating Confidentially (F-Code Based Confidential Communication)
Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. Note In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F- Code Based Communication and Confidential Communication...
Page 94: Modifying Or Deleting F-Code Confidential Boxes
Press the [Subaddress confi. box] key. Register box Box type Subaddress Subaddress Encryption conf. box relay box Press an unregistered key. Register box Note The subaddress will be displayed for all keys that have Subaddress confi. box already been registered. 1234.
Page 95: Confidential Transmission
Press the key which displays the subaddress for the F-Code Register box Confidential Box you want to modify or delete. Subaddress confi. box 1234. 1111. 0688. 1/7. Enter the F-Code password (4-digits) for that F-Code Confidential Register box Box. Subaddress confidential box 002.
Page 96: Transmission
The receiving party must...have a facsimile that has the same F-Code Based Confidential Communication capabilities as your fax machine. In addition, they must register, in advance, the corresponding box (in this fax, called the ‘F-Code Confidential Box’) in their fax, inform you (the transmitting party) of the registered number (in this fax, a 4-digit number called the ‘subaddress’) for that box, and enter that number and the corresponding password during the procedure to print out the received...
Page 97: Printing Out Documents From An F-Code Confidential Box
Printing Out Documents from an F-Code Confidential Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Confidential Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print the documents out and the data will be deleted from that box.
Page 98: Printing Out An F-Code Confidential Box List
Printing Out an F-Code Confidential Box List Print out this list in order to check the information in each F-Code Confidential Box as well as data regarding the existence of documents in each respective box. Note If there are no F-Code Confidential Boxes registered in this fax, an F-Code Confidential Box List will not be printed out.
Page 99: Receiving Documents From An F-Code Based Bulletin Board
Press the [Application] key. The Application screen will appear. Ready for fax transmission. Place the original & assign destination. Dest Address Abbrev. book setting Basic Application Register Print Report Press the [Sub. conf. box Input] ([Scan orig. to box]) key. Option screen Select item.
Page 100 Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and F-Code password to designate and access that F-Code Confidential Box. Communication is possible even with third-party fax machines, as long as they are equipped with the corresponding F-Code Based bulletin board communication capabilities.
Page 101 Use the numeric keys to enter the fax number of the transmitting RX Polling. Enter Destination. party. Dest .0 Note You can also enter the fax number using one-touch keys Delete Pause Space that have been designated for F-Code Based Communication as well.
Page 102: Using A Relay Station To Send Your Documents (F-Code Based Relay Broadcast Communication)
Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by Relay transmitting the documents through a relay station, generally located station between the initial transmitting station and the final destinations.
Page 103 Press the [Box] key. F-Code Relay Box registration is now possible. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the [Subaddress relay box] key.
Page 104: Modifying Or Deleting F-Code Relay Boxes
If you selected to send a Transmission Report to the initial transmitting station, go to the next step. If you selected NOT to send a report, proceed directly to step 14. Enter the fax number of the initial transmitting station. Note You can use the numeric keys, one-touch keys and Chain dial keys to enter the fax number.
Page 105 If you want to completely delete the F-Code Relay Box, press the Register box [Delete] key and go to the next step. If you want to modify the Subaddress relay box information for that F-Code Relay Box, press the [Change contents] Contents change/del.
Page 106: Sending Documents As An F-Code Based Relay Broadcast Transmission
Changing destinations Select one destination to be changed, and then press the [Change] Memory usage: key. JUN-06-2007 16:00 Back Close Enter the new fax number. You can enter the fax number using the numeric keys, one-touch keys and the address book. Chain dial keys can be used as well. Change Press the [Finish dest.
Page 107 In the relay station...The box (called the ‘F-Code Relay Box’ in this fax) that will receive the documents must be registered in advance and the initial transmitting party must be informed of the number (the 4-digit ‘subaddress’ in this fax) of that box. (Refer to Registering New F-Code Relay Boxes on page 3-42.) Note If, during registration of the F-Code Relay Box, the fax numbers of all of the final destinations that the received documents...
Page 108: Printing Out An F-Code Relay Box List
Press the Start key. The transmission operation will begin. Printing Out an F-Code Relay Box List Print out this list in order to check the information registered for each F- Code Relay Box. Note If there are no F-Code Relay Boxes registered in this fax, an F-Code Relay Box List will not be printed out.
Page 109: Having Received Faxes Forwarded To Another Fax Number (Fax Forwarding)
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.
Page 110: Modifying Registered Fax Forwarding Information
> Designating the time for Fax Forwarding to begin and end Use the numeric keys to enter the desired time for Fax Forwarding to mission. begin. Back Note If you want to change the entered time, use the [ ] For'd Enter using # key.
Page 111 Press the [Fax Default] key. System Menu / Counter Press the [ ] cursor key until Fax forwarding is highlighted. System Menu Press the [Change #] key. Copy Language Default Default Accoun MP Tray Setting Machine Register Print Default Orig. Size Report To turn Fax Forwarding ON, press the [ON] key.
Page 112: Dialing Multiple Destinations As A Group (Group Dial Keys)
Dialing Multiple Destinations as a Group (Group Dial Keys) If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the press of a key. Note Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc.
Page 113: Modifying Or Deleting Registered Information
Press an unregistered speed-dial key on the touch panel. Register the dial. Note If there are no unregistered speed-dial keys displayed, Register dial # use the [ ] and/or [ ] cursor keys to switch to a screen that Set dial for registration. displays an unregistered key.
Page 114 Press the [Dial] key. Registering item option screen. Select item for register. Press the speed-dial key (group dial key) containing the information you want to modify or delete. Encryption Dial Forwarding Note If that key is not displayed, use the [ ] and/or [ ] cursor Location TX/RX Remote SW...
Page 115: Dialing With A Group Dial Key
Enter the additional fax number(s). Register the dial. Group dial 0004. Enter Destination. Note You can enter the fax number(s) using the numeric Dest 0123456_ keys, one-touch keys and the address book. Chain dial keys Delete Pause Space can be used as well. If you want to enter multiple fax numbers with the numeric keys, press the [Next destinat.] ([Next dest.]) key after each FREE...
Page 116: Printing Out A Group Dial List
Once you are finished changing transmission conditions, press the Ready for fax transmission. [One touch destinat.] key. Enter Destination. Dest One touch destinat. Abbrev. Delayed TX 8½×11" Normal Address Duplex Original Original book Size Image Basic Application Register Print Report Press the group dial key under which the desired fax numbers are Ready for fax transmission.
Page 117: Saving Specific Communication Settings As A Single Program (Program Keys)
Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation.
Page 118: Modifying Or Deleting Registered Information
Press the [Program] key. Register the dial. Dial type One-touch 33600bps Program Group Chain If you do NOT want to designate a time of day for the operation to Register the dial. begin, press the [Off] key under Delayed TX and go directly to step Program Dial(Send) 0006.
Page 119 Press the [Register] key. The Register screen will appear. Ready for fax transmission. Place the original & assign destination. Dest Address Abbrev. book setting Basic Application Register Print Report Press the [Dial] key. Registering item option screen. Select item for register. Press the speed-dial key (program key) containing the information you want to modify or delete.
Page 120 Adding destinations Press the [Add] key. Memory usage: JUN-06-2007 16:00 Back Close 36546. Change Delete 1/1. Enter the additional fax number(s). Register the dial. Program Dial(Send) 0006. Enter Destination. Note You can enter the fax number(s) using the numeric Dest 1 FREE + 123568_.
Page 121: Using A Program Key
Using a Program Key If the operation involves the transmission of documents, set the documents you want to transmit. If it involves a polling reception, go directly to step 5. If you want to change the transmission conditions, such as the resolution and density, press the [TX setting] key.
Page 122: Managing Fax Use By Each Department (Restricted Access)
Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 100 individual departments.
Page 123: Using The Fax With Restricted Access Turned On
• Encrypted Transmission • Printing out documents from an Encryption Box • Editing a communication in memory • Confirmation Report • Restricted Access report print out • Manual transmission/reception when dialing is initiated from this fax Note It is possible to dial a fax or telephone number or view the Communication Result Display, as well as print out the Activity Report, without entering an ID-code or the registered administrator number.
Page 124: Accessing The Register Screen When Restricted Access Is Turned On
Use the numeric keys to enter a viable ID-code (between 1 and 8 ID-code is set. digits). Enter ID-code. Each Clear Enter Basic Application Register Print Report Press the [Enter] key. The touch panel will return to the basic fax Memory usage: screen.
Page 125: Accessing The Application Screen When Restricted Access Is Turned On
Accessing the Application Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Application screen (available when you press the [Application] key) and thereby use the corresponding functions of this fax machine.
Page 126 > If you enter an ID-code... Use the numeric keys to enter a viable ID-code (between 1 and 8 ID-code is set. digits). Press the [Enter] key. Enter ID-code. Each Clear Enter Basic Application Register Print Report Press the [Print Report] key. Ready for fax transmission.
Page 127: Printing Out A Restricted Access Report
Printing Out a Restricted Access Report Print out this report in order to check the details of communications occurring under Restricted Access. It is possible to print out a report for each individual department, or a report for all departments at the same time.
Page 128 Press the [Yes] key. A Restricted Access Report will be printed out for the selected department(s). 3-68 Fax Operation (Advanced)
Page 129: Troubleshooting
Troubleshooting This section contains explanations on troubleshooting procedures. When the FAX Lamp is Lit... CAUTIONS before Disconnecting the Power Cord ....If a Power Failure Report is Printed Out....... If an Error Occurs... When One of These Message is Displayed... Troubleshooting Tables Troubleshooting...
Page 130: When The Fax Lamp Is Lit
When the FAX Lamp is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the FAX lamp will light. The FAX lamp will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode.
Page 131: When One Of These Message Is Displayed
When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page Close XX Cover. The cover indicated in the message display is open. Close it securely. ______ Check the cover.
Page 132 Message Procedure Page No DC Loop The modular cord may not be connected properly to either the telephone ______ No Dial Tone or the line jack (L) on the fax. Either that, or there is a problem with the telephone line. In this case, contact your telephone company. No Response Dialing was accomplished, but connection to the other party was not ______...
Page 133: Troubleshooting Tables
Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Reference Problem Check point Corrective procedure page The detected document...
Page 134 Reference Problem Check point Corrective procedure page I was able to receive a Is Fax Forwarding turned ON? Check the Fax Forwarding setting. 3-49 fax, but it was not printed out and the documents are not in memory. I am not able to receive Is the modular cord connected Connect the modular cord correctly.
Page 135 Reference Problem Check point Corrective procedure page I am not able to print out Are the subaddress and the F-Code Check the registered F-Code 3-33 documents from my F- password that you entered correct for Confidential Box information. Code Confidential Box. that F-Code Confidential Box? I am not able to perform Does the transmitting party's fax...
Page 136 Troubleshooting...
Page 137: Managing Information About Your Fax Communications
Managing Information About Your Fax Communications This section contains explanations on checking the message display and printed reports for information on the status of communications. Checking the Result of Each Communication (Communication Result Display) Checking the Result of Transmissions ......... Checking the Result of Receptions ........
Page 138: Checking The Result Of Each Communication (Communication Result Display)
Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 50 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
Page 139: Checking The Result Of Receptions
Pressing the [ ] cursor key will display the next previous TX result on LCD. transmission and pressing the [ ] cursor key will change the display back towards the most recent transmission. Once you have finished Contents confirmation checking the desired information, press the [Close] key. The touch Doc #: 024.
Page 140: Printing The Different Management Reports/List (Management Reports/Lists Printout)
Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.
Page 141: Managing Information About Your Fax Communications
Press the [Print Report] key. The Print Report screen will appear. Ready for fax transmission. Place the original & assign destination. Dest Address Abbrev. book setting Basic Application Register Print Report Press the [Confirm. report] key. Report printing option screen. Select item.
Page 142 Managing Information About Your Fax Communications...
Page 143: Various Settings And Registration
Various Settings and Registration This section contains explanations on making settings and registering information. Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) Automatically Switching Between the Fax and an Answering Machine (TAD Reception) Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] Turning Print Out of Each Report ON/OFF (Print Report setting)
Page 144 Registering New Reject Fax Numbers........6-31 Modifying or Deleting Reject Fax Numbers ......6-32 Turning TX/RX Restriction ON/OFF ........6-33 Communicating with Encrypted Documents (Encrypted Communication) 6-35 Registering New Encryption Keys ........6-35 Modifying or Deleting Encryption Keys ......... 6-37 Registering New Encryption Boxes ........
Page 145: Automatically Switching Between The Fax And A Telephone (Auto Fax/Tel Switching)
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.
Page 146 > If the call is from a telephone... The fax will ring to let you know that you should answer. Pick up the telephone receiver within 30 seconds after the ringing starts. Note If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception.
Page 147: Automatically Switching Between The Fax And An Answering Machine (Tad Reception)
Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically.
Page 148 The telephone will ring a designated number of times. Note You can set the number of times the telephone will ring. Refer to Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) on page 6-12. If the telephone receiver is picked up while the telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception.
Page 149: Using Different Fax And Telephone Numbers (D.r.d. Reception) [Available In Inch Versions Only]
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, but you can still designate a different telephone number for each of them.
Page 150 > If the call is from a telephone... Pick up the telephone receiver and speak with the other party. At the end of the conversation, fax reception can be initiated manually. > If the call is from a fax... Once the bell stops ringing, fax reception will start automatically. Various Settings and Registration...
Page 151: Turning Print Out Of Each Report On/Off (Print Report Setting)
Turning Print Out of Each Report ON/OFF (Print Report setting) Six different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report.
Page 152 Press the [Fax Default] key. System Menu / Counter Press the [ ] cursor key until Print Report is highlighted. System Menu Press the [Change #] key. Copy Language Default Default Accoun Select whether or not you want the Activity Report to be MP Tray automatically printed out.
Page 153: Turning The Bulletin Board On/Off (Bulletin Board Setting)
Turning the Bulletin Board ON/OFF (Bulletin Board setting) If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request. (Refer to Preparing Documents for a Polling Transmission on page 3-26.) In order to use the Bulletin Board function, it is necessary to turn it ON here in advance.
Page 154: Setting The Number Of Rings [Auto Fax Reception] (Number Of Rings Setting)
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) The number of times the fax will [ring] before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15.
Page 155: Making Volume Settings (Volume Setting)
Making Volume Settings (Volume setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. Alarm Volume Sets the volume of the alarm that sounds in the event of an error or when you press an incorrect key on the operation panel.
Page 156: Setting The Number Of Redial Attempts (Number Of Redials Setting)
Setting the Number of Redial Attempts (Number of Redials setting) Sets the number of times the fax will automatically attempt to redial a number when the other party's fax line is busy or some other trouble occurs with the connection. Note The number of redial attempts can be set here to any number between 0 and 14.
Page 157: Setting The Document Size For Scanning From The Document Processor (Scan From Dp Setting)
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) Select here whether documents that are set in the Document Processor will be scanned as 8 × 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed).
Page 158: Setting The Default Transmission Mode (Tx Mode/Default Setting)
Setting the Default Transmission Mode (TX Mode/Default setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select Dir. Feed Tx here, the [Dir. Feed Tx] key will be shown in the basic fax screen.
Page 159: Selecting The Automatic Reception Mode (Receive Mode Setting)
Selecting the Automatic Reception Mode (Receive Mode setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes. The metric version contains the Automatic Fax Reception and Auto FAX/TEL Switching modes.
Page 160: Turning Reception Date & Time Print Out On/Off (Rx Date/Time Setting)
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted – to be printed out at the top edge of received documents.
Page 161: Selecting The Paper Feed Selection Mode (Fax Paper Feeding Tray Setting)
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode - as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode.
Page 162 Press the [Fax Default] key. System Menu / Counter Press the [ ] key until Fax pap. feeding tray (Fax paper tray) is System Menu highlighted. Copy Language Press the [Change #] key. Default Default Accoun MP Tray Setting Machine Register Print Default...
Page 163: Turning Manual Paper Feed On/Off (Mp Tray Setting)
Turning Manual Paper Feed ON/OFF (MP Tray setting) Select here whether or not you want to use the MP tray to feed paper for printing our received faxes. IMPORTANT The available media types for printing received faxes are as follows: Plain, Rough, Recycled, Bond, Color (Colour), High Quality, Custom 1 - 8 For more information on specifying the media type, refer to the...
Page 164: Turning Duplex Reception On/Off (Duplex Rx Setting)
Turning Duplex Reception ON/OFF (Duplex RX setting) The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well (Duplex Reception function). When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper.
Page 165: Turning 2 In 1 Reception On/Off (2 In 1 Rx Setting)
Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) If 2 in 1 reception is turned ON and two 5 × 8 " [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11 ×...
Page 166: Turning Remote Diagnosis On/Off (Remote Diagnosis Setting)
Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
Page 167: Registering The Remote Test Id (Remote Test Id Setting)
Registering the Remote Test ID (Remote Test ID setting) If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. Note A previously registered Remote Test ID can also be modified by performing the following procedure.
Page 168: Receiving Faxes At The Same Size Or A Reduced Size (Reception Size Setting)
Receiving faxes at the same size or a reduced size (Reception Size setting) If Auto Select (Auto sel.) is selected under the Fax Paper Feeding Tray setting, and the size of an incoming fax is larger than the size of paper loaded in the drawer[cassette] to be used for print out, you can select whether to have such faxes printed out at their original size onto multiple sheets of paper, or have them reduced as much as possible to fit onto...
Page 169: Restricting Communication To/From Specific Destinations (Tx/Rx Restriction)
Restricting Communication To/From Specific Destinations (TX/RX Restriction) The TX/RX Restriction function allows you place limits on who you receive faxes from and who you can send faxes to. This is accomplished by imposing predetermined communication conditions that must be met. Specifically, you register the communication conditions (Permit Fax Number and Permit ID) in advance and then turn TX/RX Restriction ON.
Page 170 Prerequisites Reception Rejection Requirements Prohibit FAX • You must register Reject Fax Number in your • The other party does not register its local Reception fax in advance. (Refer to Registering New FAX Number in its own fax in advance. Reject Fax Numbers on page 6-31.) •...
Page 171: Modifying Or Deleting Permit Fax Numbers
Use the numeric keys to enter the desired Permit Fax Number. Register in TX/RX Restriction list. (Maximum 20 digits) Permit FAX numbers Detail contents Note You can use the [ ] and/or [ ] keys to move the cursor Enter using # key. (MAX.
Page 172 Registering New Permit IDs Note You can register up to 5 numbers as Permit IDs in this fax. If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the [Register] key.
Page 173: Registering New Reject Fax Numbers
Press the key which displays the Permit ID you want to modify or Register in TX/RX Restriction list. delete. Permit List 0101. 0202. 5555. If you want to delete the registered Permit ID, press the [Delete] key Register in TX/RX Restriction list. and then go to the next step.
Page 174: Modifying Or Deleting Reject Fax Numbers
Press the [TX/RX Restrict.] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the [Reject FAX No.] key. Register in TX/RX Restriction list.
Page 175: Turning Tx/Rx Restriction On/Off
If you want to delete the registered Reject Fax Number, press the Register in TX/RX Restriction list. [Delete] key and then go to the next step. If you want to modify the Reject FAX numbers 002. registered information, press the [Change contents] key and then go Contents change/del.
Page 176 Press the [Adr.Book + PermitList] key to turn ON transmission System Menu / Counter restrictions or the [No Restriction] key to turn those restrictions OFF. TX/RX Restriction Press the [Adr.Book + PermitList] key or the [Reject List] key to turn TX Restriction RX Restriction ON the corresponding reception restrictions, or the [No Restriction]...
Page 177: Communicating With Encrypted Documents (Encrypted Communication)
Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself. Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential information.
Page 178 Each Encryption Key contains 16 characters that can include any combination of the numerals 0 - 9 and the letters A - F. This key will then be registered under a 2-digit Encryption Key Number from 01 - 20. Note You can register up to 20 Encryption Keys in this fax. If Restricted Access is turned OFF, it is necessary to enter the currently registered administrator number before you can register Encryption Keys.
Page 179: Modifying Or Deleting Encryption Keys
Use the numerals (0 - 9) and the English alphabet (A - F) that is Encryption key is registered. shown on the touch panel to create the desired 16-character Encryption key Encryption Key. Detail contents Enter using right key. Note If you want to change the entered key, use the [ ] and/or [ ] keys to move the cursor to the desired location.
Page 180: Registering New Encryption Boxes
> Deleting an Encryption Key Press the [Yes] key. The message display will return to the same screen as was displayed in step 2. If you are finished deleting Encryption Keys, press the Reset key. > Modifying information Press the Stop/Clear key to delete the old key and then enter the ered.
Page 181: Modifying Or Deleting Encryption Boxes
Press the [Box] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the [Encryption box] key. Register box Box type Subaddress Subaddress...
Page 182: Performing The Operation At The Transmitting Fax
Perform steps 1 through 3 of Registering New Encryption Boxes on page 6-38. Press the key which displays the box number for the Encryption Box Register box you want to modify or delete. Encryption box 9876. 0352. Enter the Box ID (4-digits) for that Encryption Box. Register box Encryption box Press the [Confirm] key.
Page 183: Performing The Operation At The Receiving Fax
If the Encryption Key has already been registered, go directly to step Register the one-touch key that will be used to dial the destination fax number and designate it for Encrypted Transmission. Refer to Registering New One-Touch Keys on page 2-16. If a one-touch key has already been registered in this way, go directly to step 3.
Page 184: Printing Out Documents From An Encryption Box
Refer to Printing Out Documents from an Encryption Box on page 6- 42, and print out the received documents from the corresponding Encryption Box. Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box.
Page 185: Printing Out An Encryption Key List
> If the Box ID is ‘0000’... Press the [Yes] key. The documents that are in that Encryption Box will be printed out. Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax.
Page 186 Press the [Encryption box list] key. Report printing option screen. Select item. To print out an Encryption Box List, press the [Yes] key. An Select size Encryption Box List will be printed out. Activity Subad conf One-touch Telephone report box list key list direc.list Confirm.
Page 187: Optional Equipment
Optional Equipment This section contains explanations on optional memory. Optional Memory Optional Equipment...
Page 188: Optional Memory
Optional Memory By adding 32 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
Page 189: Reference Information
Reference Information This section contains reference information such as machine specifications, etc. Specifications Character Input Screens Paper Size and Priority Feed Chart (Inch version) Paper Size and Priority Feed Chart (Metric version) Menu Flow Charts Error Code Tables 8-11 Reference Information...
Page 190: Specifications
Specifications Note Specifications are subject to change without notice. Item Description Type Optional FAX Kit Compatibility Group 3 Line Requirement Subscription telephone line Transmission Speed Within 3 seconds (33600 bps, JBIG, ITU-T A4R #1 chart) Modem Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/720 0/4800/2400 bps Data Compression JBIG/MMR/MR/MH Error Correction...
Page 191: Character Input Screens
Character Input Screens When entering your self-station name and the destination name under a speed-dial key, the available characters and symbols as well as the input screen itself will differ depending upon the language being used. The following indicate the layouts of the keys for each screen. English (Inch version) Uppercase input Lowercase input...
Page 192 Symbol 2 input Polish and Czech Uppercase input Lowercase input Symbol 1 input Symbol 2 input Reference Information...
Page 193: Paper Size And Priority Feed Chart (Inch Version)
Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 194 • If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting, that setting will take precedent over the order indicated here. Reference Information...
Page 195: Paper Size And Priority Feed Chart (Metric Version)
Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 196 Notes for this Chart • The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out. • FL refers to Folio size paper. • If the same size of paper is set in more than one location, the upper drawer will have priority for paper feed.
Page 197: Menu Flow Charts
Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel ([Application], [Register] and [Print Report]) are touched, as well as when the System Menu/Counter key is pressed. Refer to this chart as a reference when operating the FAX. [Register] Key Speed-Dial One-Touch Keys...
Page 198 System [FAX default] key Type of Phone Line (Inch version only) Menu/Counter key TTI Transmission ON/OFF Report Print Out ON/OFF TX/RX Restriction ON/OFF FAX Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto FAX Reception) Volume Settings Number of Redials Document Size for Scanning from the Document Processor TX mode default Automatic Reception Mode...
Page 199: Error Code Tables
Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. Note If an error occurs during V34 communication, the ‘U’...
Page 200 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U01821 A communication error occurred during reception at high transmission speed. Your unit may not have the corresponding high speed reception capabilities. Perform reception procedures again after having the transmitting party lower the transmission speed. U02200 An F-Code Based Relay Broadcast Transmission command was received, but transmission to the remaining final destination(s) was impossible because the destination FAX phone...
Page 201 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U04401 Encryption Transmission was attempted, but the other party was not dialed because the designated Encryption Key is not registered in your unit. U04500 Encryption Reception was attempted, but was unsuccessful because the Encryption Keys did not match.
Page 202 8-14 Reference Information...
Page 203: Index
Index Numerics Chain Dial Keys .............3-12 Dialing With a Chain Dial Key .........3-15 Modifying or Deleting Registered Information ..3-13 2 in 1 RX setting ............6-23 Registering New Chain Dial Keys ......3-12 Communication Result Display ........5-2 Communication Using the Timer ........3-10 Confirmation Report ............5-4 Abbreviated Dialing ............2-22 Copy Priority Printout function ........1-16...
Page 204 F-Code Box ..............3-31 Modifying or Deleting Reject Fax Numbers ....6-32 F-Code Confidential Box ..........4-6 Modifying the Contents of the Communication ....3-18 F-Code Confidential Box List .........3-38 MP Tray Setting ............. 6-21 F-Code password ............3-31 Force-Starting the Communication .........3-17 Names of Parts ..............
Page 205 Registering New Permit Fax Numbers ......6-28 Registering New Permit IDs ........... 6-30 Registering New Reject Fax Numbers ......6-31 Remote Diagnosis setting ..........6-24 Remote Switching ...........3-24, 4-5 Changing the Remote Switching Number ....3-24 Initiating the Reception ........... 3-25 Remote Test ID setting ..........6-25 Restricted Access ............3-62 Restricted Access Report ..........3-67 Rotate &...
Page 208 2007.8 303LH56021...

This manual is also suitable for:

Km-3040 2540 3040

Kyocera KM-2540 Operation Manual

Table of Contents

1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

2 Fax Operation (Basic)

3 Fax Operation (Advanced)

5 Managing Information about Your Fax Communications

Communicating with Encrypted Documents

7 Optional Equipment

8 Reference Information

Quick Links

Chapters

Troubleshooting

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Summary of Contents for Kyocera KM-2540

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Table of Contents