13 Xerox Standard Accounting; Overview - Xerox 4250 - WorkCentre - Copier System Administration Manual

13 Xerox Standard Accounting

This chapter explains how to set up the Xerox Standard Accounting feature of the machine.
This is the procedure to follow to install and setup this feature:
1. Overview on page 113
2. Information Checklist on page 114
3. Enable Xerox Standard Accounting from the Machine on page 115
4. Enable Xerox Standard Accounting in CentreWare Internet Services on page 114
5. Enable Xerox Standard Accounting in your Print Driver on page 115
6. Create a Group Account on page 116
7. Create a User Account on page 117
8. Add Users to a Group Account on page 117
9. Set Usage Limits on page 117
10. Use the Xerox Standard Accounting on page 119
11. Optional Step: Create a General Account on page 119
12. Optional Step: Reset User Limits on page 121
13. Optional Step: Print a Usage Report on page 121
14. Optional Step: Backup and Clone Settings to Another Machine on page 122

Overview

Xerox Standard Accounting (XSA) tracks the numbers of prints, copies, faxes and network
images sent at the machine. Usage limits can be applied to Users to restrict the total
numbers of copy, print, fax and scan jobs that a User can perform. Administrators can print
a report which contains XSA data.
XSA is set up via CentreWare Internet Services, the machine's embedded web browser.
Administrators must create accounts and specify limits before Users are authorized to
access the machine.
Individual accounts created can be grouped into a group account. This allows one account
with several individual users having access to the same account. The Administrator can view
the group usage.
All impressions or scans created when a User is logged in to a General Account are counted
only against that account and not against the User's individual account.
When XSA is set up, users must enter their account details at the machine to use the
machine. When they have finished their job, their XSA allocation is reduced by the number
Xerox WorkCentre 4250/4260 Series System Administration Guide 113