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Xerox WorkCentre 4250C User Manual

Xerox workcentre 4250c: user guide
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Xerox WorkCentre
4250/4260
User Guide

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  Summary of Contents for Xerox WorkCentre 4250C

  • Page 1 Xerox WorkCentre 4250/4260 User Guide...
  • Page 2 ® Xerox , and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
  • Page 5: Table Of Contents

    E-mail Options ............... 119 Xerox WorkCentre 4250/4260 User Guide...
  • Page 6 Cleaning the Machine ..............200 Xerox WorkCentre 4250/4260 User Guide...
  • Page 7 Error and Fault Codes ..............216 Index ...219 Xerox WorkCentre 4250/4260 User Guide...
  • Page 8 Table of Contents Xerox WorkCentre 4250/4260 User Guide...
  • Page 9: Welcome

    Welcome Thank you for choosing a Xerox WorkCentre 4250/4260 series machine. These products have been designed for ease of use. To use your machine to its fullest potential, take some time to read this User Guide. The User Guide provides you with an overview of the features and options available on your machine, depending on the configuration.
  • Page 10: Introduction

    1 Welcome Introduction The Xerox WorkCentre 4250 and 4260 series are digital devices capable of being used for copying, printing, faxing, and scanning. The features and functions available on your machine depend on the model purchased: Xerox WorkCentre 4250 This model has digital copying. A Document Feeder, Paper Tray and Bypass Tray are also provided and 2-sided copying is supported.
  • Page 11 Letter (53 ppm for A4). A Document Feeder, two Paper Trays, High Capacity Feeder, a Bypass Tray and a Finisher are also provided and 2-sided copying and printing are supported. A Memory Upgrade is available as an option. Xerox WorkCentre 4250/4260 User Guide...
  • Page 12: About This Guide

    Throughout this User Guide some terms are used: • Paper is the same as media. • Document is the same as original. • Xerox WorkCentre 4250/4250S/4250X/4250XF/4260S/4260X/4260XF is the same as the machine / device. The following table offers further information about the conventions used within this Guide.
  • Page 13: Related Information Sources

    Related Information Sources Information on this family of products can be found in: This User Guide The Quick Use Guide The System Administration CD The Xerox website http://www.xerox.com Xerox WorkCentre 4250/4260 User Guide...
  • Page 14: Customer Support

    If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of the machine serial number:...
  • Page 15: Safety

    Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
  • Page 16: Operational Safety Information

    Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
  • Page 17: Electrical Safety Information

    Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal. Do not place this equipment where people might step or trip on the power cable.
  • Page 18: Disconnect Device

    XEROX supplied materials you may call the following number: EUROPE: +44 (0) 1707 353434 USA/CANADA: 1 800 928 6571 Safety Standards EUROPE: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: TUV Rheinland Standard: IEC60950-1, 2001 USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed.
  • Page 19: Laser Safety Information

    Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorised local dealer or Service Provider.
  • Page 20 Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. NOTE: the Xerox Corporation may void the user’s authority to operate this equipment. WARNING: compliance with Council Directive 2004/108/EC. EMC Information...
  • Page 21 1 Welcome NOTE: Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.
  • Page 22: Canadian Regulatory Information For The Fax Kit Option

    Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.
  • Page 23: European Regulatory Information For The Fax Kit Option

    Netherlands Romania Sweden In the event of problems, you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.
  • Page 24: Illegal Copying

    Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Illegal Copying Congress, by statute, has forbidden the copying of the following subjects under certain circumstances.
  • Page 25 In case of doubt, consult your attorney. Cyprus Czech Republic Estonia Xerox WorkCentre 4250/4260 User Guide Exception: US Army and Navy discharge certificates may be Copying of the following is also prohibited in certain states: Hungary...
  • Page 26: Environmental Compliance

    Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 45 minutes.
  • Page 27: Product Recycling And Disposal

    This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive. Removal Batteries should only be replaced by a MANUFACTURER approved service facility. Xerox WorkCentre 4250/4260 User Guide...
  • Page 28: North America

    Xerox product is part of the program. For more information about Xerox environmental programs, visit http://www.xerox.com/environment. If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations.
  • Page 29: Getting Started

    Getting Started Before you use your machine, take some time to familiarize yourself with the various features and options. Xerox WorkCentre 4250/4260 User Guide...
  • Page 30: Machine Overview

    Document Glass, User Interface and Control Panel Document Registration Point User Interface (UI) Touch Screen Numeric Keypad Control Panel Xerox WorkCentre 4250/4260 User Guide Control Panel Bypass Tray Paper Tray 1 Paper Tray 2 High Capacity Feeder (tray 3) Document...
  • Page 31 Standard USB Thumb Drive Standard 80 GB Hard Drive Optional Foreign Device Interface Standard System Memory (256MB) Optional Additional Memory (256MB) NOTE: Xerox WorkCentre 4250/4260 User Guide WorkCentre 4250S/ 4260S Standard Standard Standard Standard Optional Standard Optional Optional Optional Optional...
  • Page 32: Control Panel Overview

    Changes text displayed on the screen to an alternative language. Accesses Tools, used to adjust the defaults of the machine. Use to enter numeric characters. Press to cancel the entry made on the numeric keypad. Xerox WorkCentre 4250/4260 User Guide Help Power Clear All...
  • Page 33: Powering On The Machine

    ON ( To power OFF, press the ON/OFF the ( Xerox WorkCentre 4250/4260 User Guide Description Displays when the machine is in energy saver mode. Touch any button or the touch screen to wake up the machine. Touching the power button will bring up energy saver options on the touch screen.
  • Page 34: Loading Paper

    Follow the instructions on the Touch Screen to confirm the stock size, type and color. NOTE: Trays in the Paper and other Media chapter on page 155. For more information on loading paper, please refer to Loading the Paper Maximum Fill Line Side Guide Maximum Fill Xerox WorkCentre 4250/4260 User Guide...
  • Page 35: Loading Paper Into The Hcf Tray

    Replace the locking pins in the appropriate paper size hole, turn the locking pins so the arrows are facing each other. Xerox WorkCentre 4250/4260 User Guide Aligning Arrow Paper Size Aligning Guide Rear Guide...
  • Page 36 Follow the instructions on the Touch Screen to confirm the stock size, type and color. NOTE: Trays in the Paper and other Media chapter on page 155. Maximum Fill Line For more information on loading paper, please refer to Loading the Paper Xerox WorkCentre 4250/4260 User Guide...
  • Page 37: Logging On / Logging Off

    To Log Off, select the Contact your System Administrator for more information. For information about accounting features, such as Network Accounting, refer to Accounting on page 184. Xerox WorkCentre 4250/4260 User Guide Log In/ Out button on the touch screen.
  • Page 38: Machine Information

    Machine Information The Machine Information tab displays the following information: General Information This section includes the serial number of machine and customer support details. Use these when contacting Xerox support. Network Shows the IP address, host name and fax numbers. Information...
  • Page 39 • Supplies telephone number • Machine serial number • Customer asset tag number • Xerox asset tag number • System Software Version For information on how to set up this screen, refer to Customer Support and Supplies Numbers in the Setups chapter on page 192.
  • Page 40 Displays the fax jobs in the machine’s memory waiting to be sent or printed. This report also gives a percentage of available memory on the machine. Lists current Fax Option settings, e.g. ring volume, redial count, date format, etc. Xerox WorkCentre 4250/4260 User Guide...
  • Page 41 Displays the fault description and instructions on how to resolve the fault. Active Messages Displays the list of active error messages. Event Log Displays all fault messages and when they occurred. The fault messages can be ordered by time or by error code. Xerox WorkCentre 4250/4260 User Guide...
  • Page 42: Service Information

    Displays the number of images made with the current BTR. (BTR) Press the default screen. Tools Allows access to the Tools menu to configure the device settings. Services button to the left of the User Interface to return to the Services Xerox WorkCentre 4250/4260 User Guide...
  • Page 43: Customizing Your Machine

    Job sheet setup and feature defaults. Connectivity and Network setup and software upgrade tools. Network Setup Accounting Xerox Standard Accounting, Network Accounting and foreign interface device setup. Security Settings Includes authentication and image overwrite setup. Xerox WorkCentre 4250/4260 User Guide...
  • Page 44: For Further Assistance

    1) Refer to the Quick Use Guide or the System Administration CD, 2) Contact your System and/or Machine Administrator. 3) Visit our Customer Web Site at www.xerox.com or contact the Xerox NOTE: contained in the CD Pack delivered with your machine.
  • Page 45: Copy

    Copy This chapter contains information on the copy screen and the copy features available. Xerox WorkCentre 4250/4260 User Guide...
  • Page 46: Copy Procedure

    When Paper Supply is set to Auto, the machine automatically selects an g/m² - refer to Machine Specifications in the appropriate tray. Specifications chapter on page 204. for full Document Feeder Specifications. If an authentication feature is enabled, you may need an account before Xerox WorkCentre 4250/4260 User Guide...
  • Page 47: Select The Features

    Copy from the displayed items. Various copy features can be selected for your copy job. The most common features are displayed on the Copy screen. Press the Services Home button on the control panel. Services Home button Xerox WorkCentre 4250/4260 User Guide Registration Arrow...
  • Page 48: Enter The Quantity

    Use this tab to adjust the layout of the copy output, e.g. original size, edge erase, etc. Use this tab to produce different options for the finished output, e.g. booklet creation, covers, etc. Xerox WorkCentre 4250/4260 User Guide...
  • Page 49: Start The Copy Job

    Press the Job Status button on the control panel to display the Job Status screen. The default Job Status screen displays all active jobs, including the queued copy job. Xerox WorkCentre 4250/4260 User Guide To cancel an incorrect entry, press the Cancel Entry button and enter the...
  • Page 50 • The Delete button allows the user to delete the selected job from the active job queue. Description Displays all queued jobs. Displays all active copy, print and fax receiving jobs. Displays all active scan and fax send jobs. Xerox WorkCentre 4250/4260 User Guide...
  • Page 51: Stop The Copy Job

    2) To cancel a queued job press the Job Status button on the control panel 3) Select the appropriate job from the queue to view the Progress of your Job Xerox WorkCentre 4250/4260 User Guide to display the Incomplete Printing Jobs screen.
  • Page 52 3 Copy 4) Select Delete from the Job Commands list. 5) Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 53: Copy

    Preset Options: The most commonly used reduce/enlarge percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs. Xerox WorkCentre 4250/4260 User Guide...
  • Page 54: Paper Supply

    Tray 3 (High Capacity Feeder, Optional): Use this option to select the paper 50). loaded in the High Capacity Feeder. For more information, refer to Media Specifications in the Paper and other Media chapter on page 161. Xerox WorkCentre 4250/4260 User Guide...
  • Page 55: Sided Copying

    1 Staple Portrait: Select the appropriate button to insert a single staple into the top left corner of a portrait document. 1 Staple Landscape: Select the appropriate button to insert a single staple into the top left corner of a landscape document. Xerox WorkCentre 4250/4260 User Guide...
  • Page 56: Image Quality

    Adjusts the lightness or darkness of the output. Description Use for originals containing text or line art. Use for continuous tone photographs or printed half- tone originals. Use for high quality lithographic images or continuous tone photos with text and/or graphics. Xerox WorkCentre 4250/4260 User Guide...
  • Page 57: Background Suppression

    3 Copy Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals. Xerox WorkCentre 4250/4260 User Guide...
  • Page 58: Layout Adjustment

    Auto Detect: Use this option to allow the machine to automatically recognize the size of the originals being fed through the document feeder. NOTE: Auto Detect is only available when there are originals detected on DADF. Xerox WorkCentre 4250/4260 User Guide...
  • Page 59: Book Copying

    Both Pages: Use to scan and copy both pages of a bound document. Left Page Only: Use to scan and copy the left page of a bound document. Right Page Only: Use to scan and copy the right page of a bound document. Xerox WorkCentre 4250/4260 User Guide...
  • Page 60: Image Shift

    0 and 0.80", in 0.1" increments. Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Xerox WorkCentre 4250/4260 User Guide...
  • Page 61 All Edges (maximum): Erases equal amounts on all edges of the copies (maximum 0.24"). Small Original Erase: Use to erase 0.25" (6 mm) from the edge of the document. Hole Punch Erase: Use to erase hole punch marks from the left and right edge of the document. Xerox WorkCentre 4250/4260 User Guide...
  • Page 62: Output Format

    NOTE: Feed the originals from the document feeder, and ensure that the Original Size settings on the Image Adjustment tab is set to Auto-detect. Xerox WorkCentre 4250/4260 User Guide...
  • Page 63: Transparency Separators

    Transparency Separators Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Xerox WorkCentre 4250/4260 User Guide Description Select this option if the originals are single-sided.
  • Page 64: Page Layout

    Page Layout This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes. Xerox WorkCentre 4250/4260 User Guide...
  • Page 65 Store Only: Store the originals in the device memory for retrieval later. No hard copy output is produced. Xerox WorkCentre 4250/4260 User Guide Originals must be loaded in the document feeder when using this feature. For landscape originals, place the top of the document at the back of the...
  • Page 66: Id Card Copy

    Press Start to copy side 1. Turn the ID card over to scan the second side. Press Start to copy side 2. Both sides of the ID card print on the same side of the output copy. Xerox WorkCentre 4250/4260 User Guide...
  • Page 67: Fax

    Access to the Fax features is gained using the Services Home button on the control panel and Fax to display the Fax feature tabs. Feature Differences Embedded Fax offers more features than Server Fax. The table below identifies which features are present for each fax service. Xerox WorkCentre 4250/4260 User Guide...
  • Page 68 Superfine Dialling Characters Address Book Lighten/Darken Background Suppression Auto Suppression Color Mode Black and White Full Color Original Size Auto Detect Presets Custom Scan Area Xerox WorkCentre 4250/4260 User Guide Embedded Fax Server Fax Standard and Fine only Fax Directory...
  • Page 69 User Interface Fax Tab Tab 4: Fax Options For more information see page 75 (Embedded Fax) or page 85 (Server Fax). Xerox WorkCentre 4250/4260 User Guide Sub-Features/ Feature Options Store for Polling Remote Polling Poll a Remote Poll a Remote...
  • Page 70: Fax Procedure

    Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine. If an authentication feature is enabled, you may need an account before Xerox WorkCentre 4250/4260 User Guide...
  • Page 71 Fax has more features than Server Fax. For example, as well as having the standard Keypad Dial and Group Dial, it also has Manual Dial, Speed Dial and Redial features. Xerox WorkCentre 4250/4260 User Guide Registration Arrow The Fax screen is not the same for Embedded and Server Fax. Embedded...
  • Page 72 Use this tab to adjust the appearance of the fax output, e.g. image quality, color mode, etc. Use this tab to adjust the layout of the fax output, e.g. original size, etc. Xerox WorkCentre 4250/4260 User Guide...
  • Page 73 Follow the steps below to send a color fax job. For color faxing, select Color Mode on the Image Quality tab. Select Full Color, then Save to confirm the settings. Xerox WorkCentre 4250/4260 User Guide Description Use this tab to access the advance fax features, e.g. reports, mailboxes, poll settings, etc.
  • Page 74: Start The Fax Job

    Allows you to place a call to the last number or list of numbers dialed. Used for multiple destinations. Description Use this option to enter the number using the numeric keypad. Used for multiple destinations. Xerox WorkCentre 4250/4260 User Guide...
  • Page 75: Stop The Fax Job

    Documents can be faxed from your PC using the print drivers supplied. The print driver must be loaded on each PC which uses the machine for faxing. Xerox WorkCentre 4250/4260 User Guide If an authentication feature is enabled, you may need an account before...
  • Page 76: Embedded Fax

    • Fax on page 69. • Image Quality on page 73. • Layout Adjustment on page 74. • Fax Options on page 75. NOTE: For Server Fax information refer to Server Fax on page 80. Xerox WorkCentre 4250/4260 User Guide...
  • Page 77: Dialing Options

    Manual Dial Allows you to get the dial tone before entering the fax number. Used when sharing a fax and phone line. Manual Receive Allows you to receive a fax if a handset is attached. Xerox WorkCentre 4250/4260 User Guide...
  • Page 78 (*). Used to switch from pulse dialing to DTMF (tone or one- touch) dialing. After switching from pulse to tone, you cannot switch back to the original mode during the fax procedure. Xerox WorkCentre 4250/4260 User Guide...
  • Page 79: Address Book

    Book entry, or to edit an existing one: Select Groups from the drop-down menu. From the Group Address Book Setup screen, enter an Address Book number or select one from the Address Book list. Select the Edit Details button. Xerox WorkCentre 4250/4260 User Guide...
  • Page 80: Sided Scanning

    However, a lower resolution reduces communication time. Description Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text. Use for continuous tone photographs. Xerox WorkCentre 4250/4260 User Guide...
  • Page 81: Color Mode

    Use to transmit the fax in mono or color. Option Black & White Full Color Select the Save button to confirm Color Mode selection. Xerox WorkCentre 4250/4260 User Guide Description Transmits a Black & White image. Transmits a Color image.
  • Page 82: Original Size

    Use this feature to copy a document containing mixed size originals. The originals must be the same width, for example 8.5 x 11" and 8.5 x 14". Load documents in the document feeder when using this feature. Xerox WorkCentre 4250/4260 User Guide...
  • Page 83: Fax Options

    To print documents stored for polling. Delete All All documents stored for polling will be deleted. NOTE: the Print and Delete options are only available when the Store for Polling feature is set to On. Xerox WorkCentre 4250/4260 User Guide...
  • Page 84: Remote Polling

    15 minutes and a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent. Xerox WorkCentre 4250/4260 User Guide...
  • Page 85: Send Header Text

    Allows you to print a hard copy of the documents stored in a mailbox. Documents Enter Mailbox number (max 20 digits). Enter Mailbox passcode (4 digit code). Press Start. Xerox WorkCentre 4250/4260 User Guide The storage time for faxes is set up by your System Administrator.
  • Page 86: Fax Sending Features

    Fax Reports Allows you to print fax reports from the pre-set list. If the Delete Mailbox Documents or Print Mailbox Documents button is This feature will only be available when the remote machine has mailbox Xerox WorkCentre 4250/4260 User Guide...
  • Page 87: Forward To Fax

    • Transmitted Faxes • Received Faxes • All Faxes When forwarding to an e-mail recipient, you can select one of these output formats: • Portable Document Format - PDF • Tagged Image File Format - TIFF Xerox WorkCentre 4250/4260 User Guide...
  • Page 88: Server Fax

    The Fax Directory is a listing of Individual numbers which have been previously set up and stored. NOTE: For Embedded Fax information refer to Embedded Fax on page 68. There are no transmission preferences per user. Xerox WorkCentre 4250/4260 User Guide...
  • Page 89: Fax Directory

    Add to Recipients button. Continue this process until you have added all the required recipients. The entered numbers will be shown in the Recipients list. Xerox WorkCentre 4250/4260 User Guide Description Gives the machine time to switch from an inside line to an outside line during automatic dialing.
  • Page 90 To edit an entry, follow the process above but select the entry to be edited Description Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text. Use for continuous tone photographs. Xerox WorkCentre 4250/4260 User Guide...
  • Page 91 Lighten / Darken Adjusts the lightness or darkness of the output. Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals. Xerox WorkCentre 4250/4260 User Guide...
  • Page 92 Use this option to specify the dimensions of the document scanning region when scanning from the document glass. There are several standard size dimensions that correspond to common document sizes and orientations. Custom Size Use this option to manually adjust the scanning dimensions using the scroll buttons. Xerox WorkCentre 4250/4260 User Guide...
  • Page 93: Delay Send

    23hrs 59mins, by specifying the time at which the fax is to be sent. Select Off to send the fax immediately. Select Specific Time to enter the time you wish the fax to be sent. Xerox WorkCentre 4250/4260 User Guide...
  • Page 94 4 Fax Xerox WorkCentre 4250/4260 User Guide...
  • Page 95: Network Scanning

    Network Scanning enables the creation of an electronic image file. If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The electronic file can be filed, faxed, or distributed through e-mail. Xerox WorkCentre 4250/4260 User Guide...
  • Page 96: Scan Procedure

    Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. If an authentication feature is enabled, you may need an account before Xerox WorkCentre 4250/4260 User Guide...
  • Page 97 Lower the document feeder. 1 Select Network Scanning Press the Services Home button and select Network Scanning from the displayed items. Press the Services Home button on the control panel. Services Home button Xerox WorkCentre 4250/4260 User Guide Registration Arrow...
  • Page 98 If an authentication feature is enabled, you may need an account before Description Use the features on this tab to select the required template. Use this feature also to temporarily change the information relating to your original, e.g. color scanning, 2 sided originals, etc. Xerox WorkCentre 4250/4260 User Guide...
  • Page 99: Job Status Screen

    “No Active Jobs” is displayed. For more information on the Job Status screen, refer to Job Status Screen in the Copy chapter on page 41. Xerox WorkCentre 4250/4260 User Guide Description Use the features on this tab to update recently created templates or temporarily change the scan settings affecting appearance and style, e.g.
  • Page 100 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen. Select the appropriate job from the queue. Select Delete from the Job Commands list. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 101: Network Scanning Resources

    Network Scanning Resources Additional scanning software can be added to the machine’s scanning capabilities: FreeFlow™ Server based scanning and routing software that supports multiple Xerox SMARTsend™ multifunction devices. Convert paper documents into electronic format and send to multiple destinations - e-mail, document repositories, network folders, even remote printers - with a single scan.
  • Page 102: Network Scanning

    Local templates - these are templates stored locally on the device and created • A default template can also be created using using CentreWare Internet Services, WIA or TWAIN drivers. FreeFlow™ SMARTsend™ Software. The word 'default' will be displayed in lower case. Xerox WorkCentre 4250/4260 User Guide...
  • Page 103: Template Overview

    Output Color Use this option to scan Mono, Grayscale or Full Color originals. Option Full Color Xerox WorkCentre 4250/4260 User Guide Any changes made to the template at the machine are temporary. Description Use this option to scan a color original.
  • Page 104 Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. Recommended for average quality text documents and line art. Xerox WorkCentre 4250/4260 User Guide...
  • Page 105 400 x 400 dpi 600 x 600 dpi If Color mode is selected, the maximum resolution is 300 x 300 dpi. Xerox WorkCentre 4250/4260 User Guide Description Recommended for high quality text documents and line art. Can also be used for medium quality photos and graphics. This is the default resolution and the best choice for most documents.
  • Page 106: Advanced Settings

    Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. Option Normal Quality Description Use this option to produce good quality images and the smallest file size. Xerox WorkCentre 4250/4260 User Guide...
  • Page 107: Update Templates

    Use this feature if you want to refresh the Network templates and cannot wait until the system automatically updates the system. Local template updates are immediate and automatic. NOTE: Xerox WorkCentre 4250/4260 User Guide Description Use this option produces high quality images and larger file sizes.
  • Page 108: Layout Adjustment

    There are several dimensions that correspond to common document sizes and orientations. Select a standard size or use Custom Size to manually adjust the scanning dimensions. Xerox WorkCentre 4250/4260 User Guide...
  • Page 109 When Scan to Edge is set to On, the device will scan the image to the edges of the original. When Scan to Edge is set to Off, a small blank border will be added around the scan edges to prevent uneven lines around the edges. Xerox WorkCentre 4250/4260 User Guide...
  • Page 110: Filing Options

    Use this option when you want the machine to name the new file (or folder) with a unique name, along with the current date and time. Xerox WorkCentre 4250/4260 User Guide...
  • Page 111: File Format

    The System Administrator can set up multiple Network Scanning destinations on the machine. Once configured, a user can add any of these destinations to their existing template. Xerox WorkCentre 4250/4260 User Guide Description Portable Document Format. Given the right software the recipient of the scanned image can view or print the file, no matter what their computer platform.
  • Page 112 5 Network Scanning Xerox WorkCentre 4250/4260 User Guide...
  • Page 113: E-Mail

    The tabs available for selecting E-mail features are: E-mail on page 113. • Advanced Settings on page 116. • Layout Adjustment on page 118. • E-mail Options on page 119. • Xerox WorkCentre 4250/4260 User Guide...
  • Page 114: E-Mail Procedure

    Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine. If an authentication feature is enabled, you may need an account before Xerox WorkCentre 4250/4260 User Guide...
  • Page 115 1 Select the Features Press the Services Home button and select E-mail from the displayed items. Various e-mail features can be selected for your e-mail job. The most common features are displayed on the E-mail screen. Xerox WorkCentre 4250/4260 User Guide Registration Arrow...
  • Page 116 The sender may also search for their e-mail address via the Address Book. If an authentication feature is enabled, you may need an account before If the E-mail feature is accessed via Authentication Mode, the sender's e- Xerox WorkCentre 4250/4260 User Guide...
  • Page 117 Use the .com key on the e-mail keypad • NOTE: Administrator Guide. Xerox WorkCentre 4250/4260 User Guide Description Use the features on this tab to select the standard options for an e-mail job, e.g. address fields, subject lines, message body, etc.
  • Page 118 To enter a programmed recipient address using the .com key The .com key is a programmable key that can hold full e-mail addresses (i.e. johndoe@xerox.com) or partial e-mail address (i.e. xerox.com). From the New Recipient keypad screen select the .com key and select an address.
  • Page 119 Enter the first few characters of the recipient's name or e-mail address and select the Search button. The Xerox device will return a list of names that match your entry. Choose the desired recipient from the list returned and select the Add button.
  • Page 120 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen. Select the appropriate job from the queue. Select Delete from the Job Commands list. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 121: E-Mail

    Selecting the New Recipients button displays the e-mail keypad to enter an e-mail address. Option Xerox WorkCentre 4250/4260 User Guide If E-mail is accessed via Authentication Mode, the information contained Description Use the keypad on the touch screen to enter the e-mail address of the recipient.
  • Page 122: Output Color

    Use this option to scan an original with multiple shades of gray. Use this option to scan a black and white original. Description Use this option for originals that are printed on one side only. Use this option for originals that are printed on both sides. Xerox WorkCentre 4250/4260 User Guide...
  • Page 123 400 x 400 dpi 600 x 600 dpi If Color mode is selected, the maximum resolution is 300 x 300 dpi. Xerox WorkCentre 4250/4260 User Guide Description Use this option for originals that are printed on both sides and the second side has been rotated. For example, if you are scanning a calendar which uses a “head-to-toe”...
  • Page 124: Advanced Settings

    Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. Recommended for average quality text documents and line art. Xerox WorkCentre 4250/4260 User Guide...
  • Page 125 Maximum Quality Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on system resources. Xerox WorkCentre 4250/4260 User Guide Description Recommended for high quality text documents and line art. Can also be used for medium quality photos and graphics.
  • Page 126: Layout Adjustment

    Use this option to produce an edge-to-edge scan of the original. You can opt to switch this option On or Off. When Scan to Edge is switched Off, a blank border is automatically added around the edges. Xerox WorkCentre 4250/4260 User Guide...
  • Page 127: E-Mail Options

    JPEG Reply To Use the Reply To feature to alter the default e-mail reply address. Xerox WorkCentre 4250/4260 User Guide Description Portable Document Format. Given the right software the recipient of the scanned image can view or print the file, no matter what their computer platform.
  • Page 128 6 E-mail Message Use this option to add new body text. The body text can contain up to 80 characters and displays on the touch screen under the Message field. Xerox WorkCentre 4250/4260 User Guide...
  • Page 129: Store File

    USB thumb drive. The Store Files feature allows you to store a job in the following formats: PDF, TIFF, Multi-page TIFF and JPEG. Xerox WorkCentre 4250/4260 User Guide...
  • Page 130: Advanced Settings

    Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. Recommended for average quality text documents and line art. Xerox WorkCentre 4250/4260 User Guide...
  • Page 131 Maximum Quality Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on system resources. Xerox WorkCentre 4250/4260 User Guide Description Recommended for high quality text documents and line art. Can also be used for medium quality photos and graphics.
  • Page 132: Layout Adjustment

    There are several dimensions that correspond to common document sizes and orientations. Select a standard size or use Custom Size to manually adjust the scanning dimensions. Xerox WorkCentre 4250/4260 User Guide...
  • Page 133 When Scan to Edge is set to On, the device will scan the image to the edges of the original. When Scan to Edge is set to Off, a small blank border will be added around the scan edges to prevent uneven lines around the edges. Xerox WorkCentre 4250/4260 User Guide...
  • Page 134: File/Folder Management

    Use this option to open a selected file or folder. Use this option to create a new folder. Use this option to rename a file or folder. Use this option to delete selected folder or file. Xerox WorkCentre 4250/4260 User Guide...
  • Page 135: Store File Procedure

    Raise the document feeder. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. Lower the document feeder. Xerox WorkCentre 4250/4260 User Guide Registration Arrow...
  • Page 136 The root directory on the USB is displayed. Select the required folder where you want your scan to be saved. Select the OK button. Change the File Name... if required. Use the onscreen touch pad to enter the new file name. Xerox WorkCentre 4250/4260 User Guide...
  • Page 137 Select the Output Color button to access the options: Select the 2-Sided Scanning button to access the options: Select the Original Type button to access the options: Xerox WorkCentre 4250/4260 User Guide NOTE: If file name matches another file in the selected folder, the system will automatically append information to the file name to prevent having two files with the same name or overwriting the existing file.
  • Page 138 Recommended for use with high quality photos and 600 x 600 dpi graphics. It produces the largest image file size, but delivers the best image quality. For more information refer to Advanced Settings on page 122. Large files Xerox WorkCentre 4250/4260 User Guide...
  • Page 139 This feature stores copies of the original documents on the device and stores them in a device-specific format. Press the Services Home button and select Copy on the touch screen. Ensure that the Copy screen is displayed. Select the Output Format tab. Select the Store Job... button. Xerox WorkCentre 4250/4260 User Guide...
  • Page 140 Use this tab to adjust the layout of the copy output, Layout Adjustment e.g. original size, edge erase, etc. Use this tab to produce different options for the Output Format finished output, e.g. booklet creation, covers, etc. Xerox WorkCentre 4250/4260 User Guide...
  • Page 141: Stop The Job

    Select the appropriate job from the queue to view the Progress of your Job screen. Select Delete from the Job Commands list. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 142: Store Files From The Workstation

    Click the folder where you want to save your job in the [Folder] list. Click on the OK button. NOTE: If you want the job name to be the name of the document, click the button to open the drop-down menu and click [Use Document Name]. Xerox WorkCentre 4250/4260 User Guide...
  • Page 143: Print Files

    Print Files The Print Files feature allows you to select and output pre-stored jobs as many times as you need. Jobs can be stored on the device or on a USB drive. Xerox WorkCentre 4250/4260 User Guide...
  • Page 144: Print Files

    Press the Services Home button and select Print Files to display the Print Files feature. Select the folder or file that you wish to print. If you have touched a folder, it will open to allow you to select your file(s) to print. Xerox WorkCentre 4250/4260 User Guide...
  • Page 145 Select Done when the required jobs have been added to the print list. Select the Job Quantity (number of copies) required, if necessary. Press Start. Xerox WorkCentre 4250/4260 User Guide Add job to print list. Close menu and return to saved jobs list.
  • Page 146: Print From Usb

    Print from USB 1 Insert the USB drive Insert the USB drive into the USB port on the front of the device. USB Port Select the Print from USB button on the USB Options screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 147 Select Done when the required jobs have been added to the print list. Select the Job Quantity (number of copies) required, if necessary. Xerox WorkCentre 4250/4260 User Guide Add job to print list. Close menu and return to saved jobs list.
  • Page 148 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen. Select the appropriate job from the queue to view the Progress of your Job screen. Do not remove the USB drive from the device until printing has completed. Xerox WorkCentre 4250/4260 User Guide...
  • Page 149 Select Delete from the Job Commands list. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide...
  • Page 150 8 Print Files Xerox WorkCentre 4250/4260 User Guide...
  • Page 151: Print

    To access the many printer drivers which can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox website at www.xerox.com. The following pages contain an overview of the Windows printer driver options for the WorkCentre 4250S/4260S, 4250X/4260X and 4250XF/4260XF machines that are ®...
  • Page 152: Print Procedure

    Click on Properties to make your print selections. For information on the individual tabs, refer to the following: Paper / Output – page 149 Layout / Watermark – page 151 Advanced – page 152 If an authentication feature is enabled, you may need an account before Xerox WorkCentre 4250/4260 User Guide...
  • Page 153 Click OK to confirm your selections. Click OK to print your document. Xerox WorkCentre 4250/4260 User Guide...
  • Page 154: Custom Size Printing

    On the Paper/Output tab, your new custom size is ready to click as needed. NOTE: Banner sheets will continue to print on the default paper size unless disabled. Always ensure that the appropriate media is loaded in your machine. Xerox WorkCentre 4250/4260 User Guide...
  • Page 155 Print Your Document Click OK to confirm your selections. Click OK to print your document. Xerox WorkCentre 4250/4260 User Guide...
  • Page 156: Printer Drivers

    SAVE AS: Saves the current settings as the default for job printed from the current application. RENAME: Allows you to specify a new name for the current saved settings. SHARE...: Allows you to share the current settings with other applications. Xerox WorkCentre 4250/4260 User Guide...
  • Page 157: Paper / Output

    Choose from the following job types: Queue Normal Print Secure Print Sample Set Xerox WorkCentre 4250/4260 User Guide Description Prints the job immediately without requiring a passcode. Prints the job only after you enter your passcode on the printer's control panel. When you choose this job type, the Secure Print dialog box appears so you can save your passcode.
  • Page 158 You can send a fax directly from your workstation to a remote fax number via the WorkCentre 4260 Series machine. This option is only displayed when the fax is installed on the machine. Xerox WorkCentre 4250/4260 User Guide...
  • Page 159: Layout / Watermark

    Multiple documents can be printed on one page from 2-Up to 16-Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. This feature also adjusts the size and location of the watermark. Xerox WorkCentre 4250/4260 User Guide...
  • Page 160: Advanced

    Click this tab to access the options compatible with Adobe PostScript advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Xerox WorkCentre 4250/4260 User Guide...
  • Page 161: Paper And Other Media

    In this chapter, you will learn about the different types of stock and stock sizes that can be used on your machine, available paper trays and the types of stock and sizes supported by each tray. Xerox WorkCentre 4250/4260 User Guide...
  • Page 162 There is one paper tray and a bypass tray as standard on the Xerox WorkCentre 4250 and 4260 series machines. Depending on the model, a second paper tray and High Capacity Feeder is available to purchase or as standard. Bypass Tray...
  • Page 163: Loading Paper

    Xerox WorkCentre 4250/4260 User Guide To avoid unnecessary paper jams and misfeeds do not remove paper from Take care not to let the tray fall when removing it from the device.
  • Page 164 Select the Size, Type and/or Color buttons if necessary to change the Select Paper button to specify the correct paper size, color and type. Not confirming the paper details may result in printing delays. Side Paper Guide Do not fill above the Maximum Fill Line. Xerox WorkCentre 4250/4260 User Guide...
  • Page 165: Using The Bypass Tray

    Load the print material with the the Bypass Tray. print side facing down and against the right edge of the tray. NOTE: edges and avoid touching the print side. Xerox WorkCentre 4250/4260 User Guide Hold transparencies by the Bypass Tray...
  • Page 166 Prepare a stack of envelopes for loading by flexing or fanning them back and Remove any curl on envelopes before loading forth. Straighten the edges on a level surface. them into the Bypass Tray. Paper Guide Max Fill Line Xerox WorkCentre 4250/4260 User Guide...
  • Page 167 Select the Size, Type and/or Color buttons if necessary to change the settings. If the settings are correct, select the Confirm button. Please refer to Setting the Paper Size in the Paper and other Media chapter on page 160. Xerox WorkCentre 4250/4260 User Guide Bypass Tray Max Fill Line Paper Guide...
  • Page 168: Setting The Paper Size

    The paper tray information screen for each tray can be switched off using Failure to confirm the new correct paper size and type may cause problems Xerox WorkCentre 4250/4260 User Guide...
  • Page 169: Media Specifications

    Verify that your labels’ adhesive material can tolerate fusing temperature of • Ensure that there is no exposed adhesive material between labels. • Xerox WorkCentre 4250/4260 User Guide DO NOT use envelopes with clasps and snaps. DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials.
  • Page 170 Do not use labels that are separating from the backing sheet or are wrinkled, • bubbled, or otherwise damaged. Exposed areas can cause labels to peel off during printing, which Xerox WorkCentre 4250/4260 User Guide...
  • Page 171: Setups

    This chapter identifies some of the key settings that you can customize to meet your requirements. It is aimed primarily at the System Administrator of the machine. Changing these settings is easy and will save you time when using the machine. Xerox WorkCentre 4250/4260 User Guide...
  • Page 172: Accessing Tools

    Press the Machine Status button. Select the Tools tab. NOTE: change this password. For information on changing passwords, press the Help button on the machine keypad. 1111 is the factory set default password. It is recommended that you Xerox WorkCentre 4250/4260 User Guide...
  • Page 173: Tools Menu Overview

    According to your machine setup, some or all of the following options are accessible from the Tools Mode screen: Feature Device Settings Paper Tray Management User Interface Xerox WorkCentre 4250/4260 User Guide Feature Options General Tests & Resets Timers Supplies Paper Setting...
  • Page 174 Mailbox Setup Documents Received in Mailbox Fax Report Error Correction Mode Software Upgrade Network Setting Physical Media Authentication Mode Network Accounting Setup Foreign Interface Device Setup Job Operation Right Immediate Overwrite On Demand Overwrite (when enabled) Xerox WorkCentre 4250/4260 User Guide...
  • Page 175: Localization

    Select the required offset using the increase and decrease buttons to the left and select Save when complete. Information for the GMT offset setting can be found in the Quick Use Guide. Xerox WorkCentre 4250/4260 User Guide Any changes made to time or date will require the machine to be rebooted...
  • Page 176 Set Default Paper Size The Default Paper Size settings allows the programming of the default paper size. Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 x 210mm). Xerox WorkCentre 4250/4260 User Guide...
  • Page 177 The machine will automatically compensate for differences in air pressure if you enable the feature. Tools > Device Settings > General > Altitude Adjustment Setting the altitude enables the machine to operate effectively and maximises performance. Xerox WorkCentre 4250/4260 User Guide...
  • Page 178: Fax Setup

    The Batch Send feature allows the user to send several fax jobs to the same destination fax machine during one transmission. This reduces the connection time and provides an economy rate for call connection charges. Xerox WorkCentre 4250/4260 User Guide...
  • Page 179 When receiving a fax that is longer than the selected paper, the machine can automatically reduce the document to fit the paper. To do this, the Auto Reduction feature must be enabled. Select On or Off as needed. Xerox WorkCentre 4250/4260 User Guide...
  • Page 180 (the default setting is 1111). This number will then be used by the user to release incoming faxes from the print queue. Junk Fax Prevention This tool enables the machine administrator to prevent the receipt of unwanted (junk) faxes. Xerox WorkCentre 4250/4260 User Guide...
  • Page 181 The Retained Documents Policy feature allows the machine administrator to specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or sent to a polling recipient. Xerox WorkCentre 4250/4260 User Guide...
  • Page 182: Mailbox Setup

    Error Correction Mode equipped fax machine. However, if the line quality is poor, the transmission time may be increased when this mode is enabled. Tools > User Interface > Fax Service Settings > Error Correction Mode Xerox WorkCentre 4250/4260 User Guide...
  • Page 183: Setting Up Paper Trays

    The Default Paper Size settings allows the programming of the default paper size. Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 x 210mm). Tools > Paper Tray Management > Paper Setting > Default Paper Size Xerox WorkCentre 4250/4260 User Guide...
  • Page 184: Tray Settings

    Tray Confirmation message appears when new stock is loaded into the paper trays. The user must confirm the paper size and paper type of the new stock. Tools > Paper Tray Management > Tray Setting > Tray Confirmation Messages Xerox WorkCentre 4250/4260 User Guide...
  • Page 185: Machine Presets

    The common values show the most frequently used presets depending on the market region. For example, in the image below, the values used in the UK market are depicted. Xerox WorkCentre 4250/4260 User Guide...
  • Page 186 11 Setups Tools > User Interface > Copy Service Settings > Reduce/Enlarge Preset Xerox WorkCentre 4250/4260 User Guide...
  • Page 187: Change Default Settings

    The highest priority service will be displayed as the default service on the machine. Any remaining services will be accessible through the Services Home button. Tools > User Interface > General > Screen Defaults > Feature Default and Priority Xerox WorkCentre 4250/4260 User Guide...
  • Page 188: Audio Tones

    Select Save to confirm the settings. Tools > User Interface > General > Audio Tones Description Sounds when there is a fault on the machine. Sounds when there is a system setting conflict. Sounds when a button is selected. Xerox WorkCentre 4250/4260 User Guide...
  • Page 189: Software

    Software button. A pop-up window will appear warning you that jobs in the system may be lost and asking you to confirm that you wish to continue. If you confirm this message the machine will reboot the system software. Xerox WorkCentre 4250/4260 User Guide...
  • Page 190: Cru Replacement Defaults

    However, if you choose to install a new Toner Cartridge before the message is displayed you will have to reset the toner usage counters manually by selecting the Confirm New Toner Cartridge Has Been Installed button. Xerox WorkCentre 4250/4260 User Guide...
  • Page 191 Document Feeder Friction Pad Counter • At the end of life, these units continue running without re-order notification messages. On replacement, select the Supplies tab and use the Counter Reset buttons to reset the counters to zero. Xerox WorkCentre 4250/4260 User Guide...
  • Page 192: Accounting

    Network Scanning jobs are tracked (if these options are installed on the device). The machine requires the Network Accounting Kit to be installed and network access to a Xerox approved External Accounting System. NOTE: accounting feature. If the Network Accounting feature is used, you cannot enable XSA or use the Foreign Device Interface feature.
  • Page 193 Steps on how to access the machine using Xerox Standard Accounting At the Machine: Press the <Services Home> button on the Control Panel. The Xerox Standard Accounting Login [User ID] screen will show. Enter your XSA User ID. Touch [Enter].
  • Page 194 This option is only available if a Foreign Interface Device Kit is installed on the machine. NOTE: The Foreign Device Interface feature is mutually exclusive from any other accounting feature. If the Foreign Device Interface feature is used, you cannot enable XSA or Network Accounting. Xerox WorkCentre 4250/4260 User Guide...
  • Page 195: Security Settings

    Tools > Security Settings > Image Overwrite Security > Immediate Overwrite On Demand Image Overwrite On Demand Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents. Xerox WorkCentre 4250/4260 User Guide...
  • Page 196 All existing jobs will be deleted regardless of their status and all job submissions will be prohibited for the duration of the overwrite. Tools > Security Settings > Image Overwrite Security > On Demand Overwrite Xerox WorkCentre 4250/4260 User Guide...
  • Page 197: Machine Tests

    Machine Tests Should you need to report any faults to the machine, the Xerox Welcome Center support may talk you through the following machine tests to verify the performance of the machine and user interface (UI) screen. Image Quality Test Patterns Use the scroll buttons to select one of the 19 available test patterns.
  • Page 198 Reset User Interface Rebooting / Restarting the User Interface will cause the Power On Self-Test cycle to begin. The User Interface will pause for several seconds before starting the Reboot process. Xerox WorkCentre 4250/4260 User Guide...
  • Page 199 Select Start Test to begin the test. A message will be displayed indicating that the test in progress. A second message will then be displayed indicating whether or not the test was completed successfully. Xerox WorkCentre 4250/4260 User Guide...
  • Page 200: Customer Support And Supplies Numbers

    Customer support and supplies numbers can be set to give users access to numbers and details vital to maintain the machine uptime. Tools > Device Settings > General > Xerox Customer Support This utility allows you to set the following numbers:...
  • Page 201: Optional Services

    Port must be enabled. For information on storing scanned documents to a USB thumb drive, refer to the Store File chapter. For information on printing from a USB thumb drive, refer to the Print Files chapter. Xerox WorkCentre 4250/4260 User Guide...
  • Page 202: On Demand Image Overwrite

    11 Setups On Demand Image Overwrite For information on the On Demand Image Overwrite feature, refer to On Demand Image Overwrite on page 187. Xerox WorkCentre 4250/4260 User Guide...
  • Page 203: Maintenance

    Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels. Instructions are provided in this chapter for all the maintenance tasks required. Xerox WorkCentre 4250/4260 User Guide...
  • Page 204: Consumables

    Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company name, product number and the machine serial number.
  • Page 205 Toner Cartridge. WARNING: Xerox Toner Cartridge in the machine. Before unpacking the new Toner Cartridge, shake well to distribute the toner. Remove from packaging. To fit the new Toner Cartridge, make sure the toner is facing the correct way Slide the Toner Cartridge into the machine until the Toner Cartridge clicks into place.
  • Page 206 Push the SMart Drum Cartridge again to make sure it is still positioned correctly in the slot. Replace the Toner Cartridge and close the doors, as described in Toner Cartridge on page 196. SMart Drum Cartridge lock Xerox WorkCentre 4250/4260 User Guide...
  • Page 207: Staple Cartridge

    Remove any partial strips and any strips that are bent. Insert the new Staple Cartridge into the cartridge holder, and push the Staple Cartridge in firmly until it clicks into position. Close the Staple Cover door. Xerox WorkCentre 4250/4260 User Guide Staple Cartridge cover...
  • Page 208: Cleaning The Machine

    When cleaning your machine DO NOT use organic or strong DO NOT use pressurised air-spray cleaning aids on or in this DO NOT remove the covers or guards that are fastened with screws. Spots or marks on the glass Document glass CVT glass Xerox WorkCentre 4250/4260 User Guide...
  • Page 209 Use a soft, lint-free cloth, lightly dampened with water. Wipe clean the document feeder and output tray, including the paper trays and outside areas of your machine. Remove any residue with a clean cloth or paper towel. Xerox WorkCentre 4250/4260 User Guide...
  • Page 210 12 Maintenance Xerox WorkCentre 4250/4260 User Guide...
  • Page 211: Specifications

    Note that improvements in specifications and the appearance of the product may be made without prior notice. For more information on the specifications, contact your Xerox Representative. Xerox WorkCentre 4250/4260 User Guide...
  • Page 212: Machine Specifications

    5 seconds Document Feeder from Paper Tray 1: less than 8 seconds Cold Start: Ready to copy in less than 50 seconds From Power Save: Ready to copy in less than 2 seconds Xerox WorkCentre 4250/4260 User Guide...
  • Page 213: Document Feeder

    Mixed Sizes Document Feeder speed (8.5"x11") Document Feeder speed (A4) Xerox WorkCentre 4250/4260 User Guide Specification 2,100 sheets 20 lb (80 g/m²) bond paper 16 lb - 32 lb (60 g/m² to 120 g/m² 8.5" x 11", 8.5" x 14", Officio, 8.5" x 13", A4, ISO B5, JIS B5, 8.5"...
  • Page 214 Output Modules Output Tray Feature Capacity Finishing Feature Staples Specification 500 sheets of 20 lb (80 g/m²) bond paper Specification 1500 staples per cartridge, 50 sheets maximum, 1 staple position Xerox WorkCentre 4250/4260 User Guide...
  • Page 215: Electrical Specifications

    Electrical Specifications Feature Frequency Electrical Voltage Average Power Consumption Xerox WorkCentre 4250/4260 User Guide Specification WorkCentre 4250 Series 50/60 Hz 110 - 127 VAC & 220 - 240 VAC Power Save mode: 20 Watts Stand By mode: 120 Watts Printing Simplex: 785 Watts...
  • Page 216: Feature Specifications

    55 ppm one-sided (Letter) / 53 ppm (A4) 8.5" x 14" US Legal (216 mm x 356 mm) 1200 dpi 12 000 prints (starter kit) 25 000 prints 600 x 600 dpi 256 MB PCL6, PS/3-clone Xerox WorkCentre 4250/4260 User Guide...
  • Page 217: Scan Feature

    Effective scan width Maximum Resolution TWAIN / ISIS Compatible Image Compression Scan mode Gray scale Xerox WorkCentre 4250/4260 User Guide Specification 8.5" (216 mm) 8.2" (208 mm) 600 x 600 dpi Network Twain / WIA MH, MMR, LZW, JPEG, Flate...
  • Page 218 13 Specifications Xerox WorkCentre 4250/4260 User Guide...
  • Page 219: Troubleshooting

    Always set the Edge Guides in the paper trays to the size of the media in the tray and • ensure the screen is displaying the correct size. Ensure paper clips and paper debris do not contaminate the machine. • NOTE: For additional Troubleshooting information please refer to the System Administration CD. Xerox WorkCentre 4250/4260 User Guide...
  • Page 220: Fault Clearance

    The display screen will indicate the location of the jam. Jam Clearance areas vary depending on your machine model and configuration. Finisher area Any printed sheets removed will automatically be reprinted once the paper Document Feeder area Document Glass area Side Cover area Xerox WorkCentre 4250/4260 User Guide...
  • Page 221 Clearance Cover and the document feeder. Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job integrity. NOTE: Xerox WorkCentre 4250/4260 User Guide Lower Jam Clearance Cover handle This area is only used when copying two sided documents.
  • Page 222 Return the finisher to its original position and close the finisher door. The metallic surfaces in the fuser area are hot. Please use caution Paper jam area Fuser area Xerox WorkCentre 4250/4260 User Guide...
  • Page 223 14 Troubleshooting NOTE: If you are unable to clear the fault, contact your local Xerox Welcome and Support Centre for assistance (refer to Customer Support and Supplies Numbers in the Setups chapter on page 192). Xerox WorkCentre 4250/4260 User Guide...
  • Page 224: Error And Fault Codes

    Toner Cartridge is empty. The Toner Cartridge is not installed, or is not installed correctly. Xerox WorkCentre 4250/4260 User Guide Solution Close the covers until they lock into place. If fault persists, call service. Load paper in the tray indicated by the warning message.
  • Page 225 DADF. Solution Check the Toner Cartridge is installed securely. Check the Toner Cartridge and install a valid Xerox cartridge if necessary. If problem persists, call for service. Remove printed material from Output tray. Install staple cartridge. Open stapler door and check the stapler.
  • Page 226 14 Troubleshooting Xerox WorkCentre 4250/4260 User Guide...
  • Page 227: Index

    DADF and Output Tray Document Glass Color Mode, Faxing Color Scanning, E-mail Constant Velocity Transport Control Options, Print Xerox WorkCentre 4250/4260 User Guide Country Setting Covers, Copy Default Output Options, Fax Receive Settings Default Settings Delayed Send, Faxing Delete Mailbox Documents, Faxing...
  • Page 228 Scan to Edge, E-mail Secure Polling, Fax Receive Settings Secure Receive, Fax Receive Settings Send to a Remote Mailbox, Faxing Display Pixel LED Indicator Reset UI Touch Area UI Button Video Memory 51, 74 72, 82 72, 83 Xerox WorkCentre 4250/4260 User Guide...
  • Page 229 SMart Drum Cartridge Software Resets Staple Cartridge Store Files Store for Polling, Faxing Store Job Store to Mailbox, Faxing Support and Supplies Numbers Xerox WorkCentre 4250/4260 User Guide Toll Save, Fax Setup Toner Cartridge Tools, Menu Transmission Header Text Transparency Separators Index...
  • Page 230 Index Xerox WorkCentre 4250/4260 User Guide...