Xerox Standard Accounting; Enabling Xerox Standard Accounting; Setting Service Tracking Options - Xerox WorkCentre 7800 Series System Administrator Manual

Accounting

Xerox Standard Accounting

Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You
can set limits to restrict the total number of jobs by type that a user can produce. You can then generate
reports listing usage data for individual users and groups.
When XSA is enabled, users must log in to the printer before accessing services. They must also provide
their account details in the print driver before printing documents from a computer.
Notes:
• If XSA is enabled, you cannot enable other accounting modes.
• Install drivers and enable accounting in the drivers for all user computers.
You can create a maximum of:
• 2499 unique XSA user IDs
• 500 General Accounts
• 499 Group Accounts
All user IDs must be assigned to one or more group accounts. XSA settings and account data are stored
in the printer. Xerox recommends that you use the Cloning feature to back up settings. If XSA settings
are lost or deleted, you can restore them using the cloning backup file. For details, see Cloning.

Enabling Xerox Standard Accounting

In CentreWare Internet Services, click Properties > Login/Permissions/Accounting > Accounting
1.
Method.
2. Click the pencil icon.
3. Under Accounting Method, select Xerox Standard Accounting.
4. Click Save.

Setting Service Tracking Options

1. On the Accounting page, under Action, next to Service Tracking, click Edit.
2. Under Presets, select an option:
− Disable tracking for all services turns off tracking.
− Enable tracking for all services instructs the printer to track Copies, Prints, Scans, and Faxes.
Enable color tracking only instructs the printer to track color Copies and Prints.
−
− Custom allows you to enable tracking for specific services. If you select Custom, select Enabled
or Color Tracking Only next to the services you want to track.
3. Click Save.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
200 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide