Page 1 System Administration Guide Xerox WorkCentre 4250/4260 Series Xerox WorkCentre 4260 Series System Administration Guide...
Page 2 Xerox® and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/or other countries. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice.
Page 3: Table Of Contents
Xerox WorkCentre 4250/4260 Series ........
Page 4 Install the Print Driver ............50 Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 5 Use the Feature ............. 71 Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 6 Server Fax and Embedded Fax ......... . . 89 Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 7 User Preferences ............105 Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 8 Use the Xerox Standard Accounting ........
Page 9 Security @ Xerox ........
Page 10 Configure Xerox Secure Access on the Device ....... . .
Page 11 General Device Alerts ..........167 To Edit Xerox or Administrator Support Contact Details ..... . . 168 18 Software Upgrade ......................169...
Page 12 TABLE OF CONTENTS Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 13: Introduction
User accounts. Machine Models The Xerox WorkCentre 4250/4260 series of multi-function machines are capable of being used for copying, printing, faxing and scanning. The features and functions available on your machine depend on the model you have purchased.
Page 14: Xerox Workcentre 4250/4260 Series
Standard Standard Foreign Device Interface Optional Optional Optional Optional System Memory (256MB) Standard Standard Standard Standard Additional Memory Optional Optional Optional Optional (256MB) NOTE: The type of stand available depends on the configuration. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 15: Control Panel Overview
Control Panel Overview Control Panel Overview Interrupt Services Display and Power Job Status Services Printing Home Log In/Out Touch Screen Help Clear All Stop Start Language Machine Status Dial Pause Cancel Numeric Entry Keypad Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 16 1 Introduction Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 17: Machine Connection
2 Machine Connection This chapter shows you how to connect your machine to a network and configure Ethernet settings. Connection Ports Front View USB Port Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 18: Side View
Interface Ports Front USB 2.0 Port This port is provided for connection to a USB flash drive and is used as an input port for printing jobs, storing jobs and performing a software upgrade. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 19: Left Side
Follow these steps to physically connect your machine to the network: Connect the Power Cable Ensure that the machine is connected to a suitable power supply and that the power cord is fully plugged into the electrical outlet. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 20: Administrator Access
• 100 Mbps Full-Duplex • 10 Mbps Half-Duplex • 100 Mbps Half-Duplex Set the Ethernet speed on the Xerox machine to match the speed set on your hub or switch: Speed Machine Setting 10HD (Half-Duplex) 10HD or Auto 100HD 100HD or Auto...
Page 21: Setting The Ethernet Speed At The Machine
Username and Password. The default Username is admin and the default Password is 1111. System Configuration To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the machine. See Configure Static IPv4 Addressing using the Machine User Interface on Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 22: Access Centreware Internet Services
The machine must have a Machine Digital Certificate configured to enable Secure HTTP - see Machine Digital Certificate Management & Trusted Certificate Authorities in the Security chapter on page 148. Click on the [Apply] button to accept the changes. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 23: Change The Administrator Password
Change the Administrator Password It is recommended that you change the default administrator password to a more secure password, so this Xerox device is not compromised. To change the admin password: At your Workstation, open your web browser and enter the TCP/IP Address of the machine in the Address bar.
Page 24 2 Machine Connection Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 25: Network Installation
Existing operational network utilising the TCP/IP protocol. Ensure that the machine is connected to the network. Static IP Address for the machine. Subnet Mask Address for the machine. Gateway Address for the machine. Host Name for the machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 26: Procedure
LPR print jobs through, it is recommended that you do this with extreme caution as most LPR spoolers are set to send print jobs to the default port of 515. Touch [Save]. Touch [HTTP] and ensure it says Enabled. If not, touch [Enable]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 27: Configure Dynamic Ipv4 Addressing Using The Machine User Interface
Existing operational network utilising the TCP/IP protocol. DHCP or BOOTP Server should be available on the network. Machine should be connected to the network via Ethernet Cable. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 28: Procedure
ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port, 515. Touch [Save]. Touch [HTTP]. Touch [Enable]. Touch [Save]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 29: Configure Tcp/Ip Settings Using Centreware Internet Services
Select the [Multicast DNS] enabled box if you want to enable the device to perform DNS queries over IP Multicast. This is essential for the Apple Bonjour protocol to map a host name to an IP address, used to advertise the services of the device. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 30: Ipv6
The Router Prefix is derived from router advertisements. Select a router address prefix from the list supplied in the [Router Prefix] menu. Click [Add] to populate the prefix for manual entry address. Enter the manual IPv6 address (interfaceID) to append to the Router prefix. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 31: Test Access
Internet address, instead of “http://”. DHCP/DDNS: • Release Registration – Allows DHCP resources to be released when the machine is powering down. This is a display-only item and shows “Enabled”. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 32: Appletalk
Touch [Network Setup]. Touch [AppleTalk]. Touch [Protocol]. Touch [Enable]. Touch [Save]. Touch [Name and Area]. Touch [Printer Name]. Enter the name using the on screen keyboard. When you are finished, touch [Save]. Touch [Area Name]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 33: Netware
Enterprise Print Services (NEPS) allow Administrators to manage print resources centrally from anywhere on the network. The Xerox NDPS/NEPS Solution allows you to use Novell NDPS/NEPS with many models of Xerox printers. Refer to www.xerox.com for installation procedures and to download the Xerox NDPS Solution.
Page 34 The default values are recommended. When you are finished, touch [Save]. • Select the desired setting for the [SAP Rate] by touching the arrow buttons. • Touch [Save] again. Touch [Close] three times. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 35: Unix
Enter sam to start the System Administrator Manager (SAM). Click on the [Printers and Plotters] icon. Click on [lp] spooler. Click on [Printers and Plotters]. Click on [Actions: Add Remote Printer/Plotter...]. Enter the following information into the [Add Remote Printer/Plotter] form: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 36: Solaris 2.X
-d queuename /etc/hosts. Verify that the job prints at the machine. Solaris 2.x Information Checklist Before starting the installation procedure, please ensure that the following items are available and/or the tasks have been performed: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 37: Procedure
Enter Exit to exit the Bourne shell. Enter Exit to exit Super User mode. Test the queue created, by entering the command: lp -d queuename /etc/hosts. Verify that the job prints at the machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 38: Sco
Ensure that you can Ping the machine from the SCO workstation. Perform the following steps to create a machine print queue on a SCO UNIX workstation using either the GUI or the TTY method. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 39 Click on [Enter] to accept the default for a non-SCO remote printer. Click on [Enter] to accept the default for non-default printer. Click on [Enter] to start the process for adding a queue. Enter q to quit the rlconf program. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 40: Linux Cups
In the [Device] menu, click on [Internet Printing Protocol]. Click on [Continue]. Enter ipp://hostname/ipp/printername. Where hostname is the hostname of the Xerox machine and printername is the printer name of the Xerox machine. Click on [Continue]. Click on [Xerox] in the [Make] menu.
Page 41: Dynamic Addressing
Log in, at the Linux Client, as root in a terminal. Enter printtool. The Red Hat Linux Print System Manager will launch. Click on the [Add]. The [Add a Printer Entry] window will appear. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 42: Dynamic Addressing
Ensure that the [File Limit] reads 0. In the [Remote Host] area, enter the IP Address of the Xerox machine. In the [Remote Queue] area, enter the Print Queue Name from step 10. DO NOT click on the [Input Filter] option.
Page 43: Linux Lprng
The spool directory is the directory where print jobs are stored and is a subdirectory of [/var/spool/lpd]. Add the name of the print queue to the end of the subdirectory path. In the [Hostname/IP of Printer] area, enter the hostname or IP Address of the Xerox machine. Click on [OK].
Page 44: Cloning
Do not close the web browser. Clone a Machine Within the [General Setup] area of CentreWare Internet Services, click on [Cloning]. You have one of the following cloning options: a) All features - DO NOT deselect any checkboxes. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 45: Install Clone File To Another Device
Click on the [.dlm] cloning file located on the laptop or PC. Click on [Open]. Click on [Install] to submit the file to the machine. The machine will not be available over the network for several minutes. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 46 3 Network Installation Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 47: Print Drivers
If the CD autoruns, click on [Exit]. Verify that Print Services for Unix is loaded Click on [Start]. Click on [Control Panel]. Double-click on [Add or Remove Programs]. Click on [Add/Remove Windows Components] in the left hand column. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 48 Click on [Start], [Control Panel] and double-click on [Programs and Features]. Double-click on [Windows Features]. In the [Turn Windows Features on and off] window, expand the [Print Services] menu. Click on [LPR Port Monitor] to enable the service. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 49: Install Printer Driver
Locate the Drivers folder on the CD and select the required Printer Driver file [.inf]. Click on the [Open] button. Click on the [OK] button. Click on the Printer Model from the list. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 50: Internet Printing Protocol (Ipp) Port
Click on the [Protocols] link. Select [IPP] in the directory tree. Select [Enable]. The Printer URL will show the http:// IP address of the device and the ipp:// IP address of the device. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 51 Address] in the URL field. The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine Configuration Report, depending on the name resolution used by your network (WINS or DNS). Click on the [Next] button. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 52: Raw Tcp/Ip Printing (Port 9100)
Click on the [Status] tab. Click on the [Reboot Machine] button and click on [OK] to reboot machine. The network controller takes approximately 60 seconds to reboot and network connectivity will be unavailable during this time. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 53 Click on the [Next] button. e) Uncheck the box [Query]. f) Click on [Settings]. g) Click on [Raw]. h) Ensure 9100 appears as the Port Number and click on the [OK] button. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 54: Appletalk Printing
® AppleTalk Information Checklist The AppleTalk settings must be correctly configured on the machine. Locate the CentreWare Print and Fax Drivers CD delivered with your machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 55: Install The Printer Driver
If the AppleTalk protocol is not listed, install it using the documentation provided by Microsoft, then return to this page. Follow the steps below that are specific to your operating system: Windows XP a) Click on [Start]. b) Click on [Network Connections] Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 56 If you want this to be your default printer, click on [Yes]. Click on the [Next] button. The [Printer Sharing] screen appears. If you will be sharing this printer with other clients, then: a) Select: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 57: Usb Printing (Windows Xp/2000/2003)
Insert the CentreWare Print and Fax Drivers CD into your CD drive. Select the required USB printer driver. Select the correct printer model from the list. Click on the [Next] button. The printer driver will install. Click on the [Finish] button. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 58: Configure Your Print Driver
Job Storage requires the Save Job for Reprint feature to be enabled. Click on the [OK] button. Accounting If you have an Accounting feature such as Xerox Standard Accounting or Network Accounting installed, you can enable Accounting in the driver. For further information, see Chapter 12, Network Accounting on page 107.
Page 59 In [Paper], select the paper you want to use for the covers. d) If you want to use blank or pre-printed covers, select [Blank or Pre-printed]. If you want to print images from your document on the covers, select [Printed]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 60: Configure The Windows Printer Driver
Right-click on the printer in the Printers list and select [Properties]. Windows 2000/2003 a) From the [Start] menu, click on [Settings] then [Printers]. b) Right-click on the printer icon and select [Properties]. Windows XP Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 61 Click on the [OK] button. d) Click on [Printing Preferences]. e) Change any default printer settings, as required. f) Click on the [OK] button. g) Verify that the test page is printed at the machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 62: Manual Print Driver Configuration
Locate the CentreWare Print and Fax Drivers CD delivered with your machine. Install the Print Driver Load the CentreWare Print and Fax Drivers CD into your CD drive. Open the CD and select the required language, if necessary. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 63 Click on the [Close] button. Click on the [Printer Setup Utility] on the Dock. Double-click on the Hard Drive icon on the Desktop. Double-click to open [Applications]. Double-click to open [Utilities]. Double-click to open [Printer Setup Utility]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 64: Configure Your Apple Mac Print Driver
Enter the IP Address of the printer. Enter the Print Queue Name. (You may leave this blank). Click on [Xerox] from the Printer Model list. Select your Printer Model from the list. Click on [Add]. The machine will appear in the Printer List.
Page 65: Unix
System Administration CD1. • Xerox Features - Job type (e.g. saved job or fax), 2 sided, output destination. A summary of settings is shown under Summary. When you have set the options you require, select [File] and [Save As], and enter a name for the Preset.
Page 66: Print Driver Options: Enable/Disable The Banner Sheet
Press the <Machine Status> button. Touch [Tools]. Touch [User Interface]. Touch [Job Sheets]. Touch [Banner Sheets]. Touch [Enabled] or [Disabled]. Touch [Save]. Press the <Log In/Out> button. Touch [Confirm] to exit the Tools Pathway. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 67: Network Scanning
Ensure that the machine is fully functioning on the network. TCP/IP and HTTP protocols must be enabled on the machine so that the machine’s web browser can be accessed. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 68: Enable The Feature From The Machine
This is used to scan to a Secure Web Server. File Transfer Protocol (FTP) Information Checklist Ensure that File Transfer Protocol (FTP) services are running on the Server or Workstation where images scanned by the machine will be stored. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 69: Procedure
Enter the User Account and Password in the [Login Name] and [Password] entry boxes. NOTE: The supplied Username must have permission to access the Scan folder. Enter the Password again in the [Retype password] entry box. Select the [Select to save new password] checkbox. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 70: Server Message Block (Smb)
Click on [IP Address] or [Host Name], enter either the IP Address or Host Name of the computer where the Scan Filing Repository (SMB Server / Workstation) is located. Enter the Port Number, if required (Default is 139). Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 71: Http/Https
Address bar. b) Press [Enter]. c) Click on the [Properties] tab. d) Click on the [Services] link. e) Click on the [Network Scanning] link. f) Click on the [File Repository Setup] link. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 72: Procedure
Extract the downloaded file to the root of the [Web Services] home directory. Write down the path and filename as you will need it later. Create a login account for the Xerox machine on the Web Server: a) Create a home directory for the machine.
Page 73: File Destinations Setup
Click on the [File Repository Setup] link. Click on the [Add] button within the [Alternate File Destinations] section. Optional Step: Enter a name to describe the Filing Destination in the [Friendly Name] entry box. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 74: Configure Custom Filenaming
If the [Name] field is empty, then the value set in the Default Template will be used as the default document name. Advanced Using this option, you can enter more specific data formats and types, such as: • Date • Day of Month • Month • Year • Time (24 hour) Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 75: Custom Naming
Select one of the following options from the [Confirmation Sheet] drop-down menu: a) On - Prints a Confirmation Sheet after every Network Scanning job. b) Errors only - Prints a Confirmation Sheet only when the job is unsuccessful. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 76: Optional Step: Configure The Default Template
Click on the [Services] link. Click on the [Network Scanning] link. Click on the [Default Template] link. Destination Services If you have the Server Fax feature installed, then you will see 2 options: • File • Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 77: Fax Destinations
Choose one of the following: • [Editable] if the User is allowed to modify the field value. • [Not Editable] to hide the Document Management Field. The Default Value will be used instead. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 78: Scan Options
[Validate Data Before Scanning] checkbox. See Validation Servers on page 67 for more information. Click on the [Apply] button to accept the changes. Scan Options You can configure a variety of settings for your scanned images, including: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 79: Optional Step: Create A New Template
Document Management Fields within a Network Scanning template. The Validation Server feature provides a way to reduce inconsistencies or inaccuracies in the data entered by a User. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 80: Information Checklist
Enter the Response Timeout in seconds. This determines when the server will time out. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 81: Setup The Template Pool Location
The Scan Template Management link within Internet Services allows Xerox Partners to enable the Template Management Application Program Interface (API). The Template Management API allows a Xerox Partner with their own template creation or management application to add, delete or modify templates stored locally on the Xerox machine, via their template management application.
Page 82 5 Network Scanning The Template Management API is designed to be used by Xerox Partners. For further information on Xerox Partners, refer to www.xerox.com. NOTE: The Template Management Application Program Interface (API) must be enabled in order for the WIA and TWAIN Scan drivers to be used.
Page 83: Store Files
Workstation. Use the Feature You can either save a job at the machine or from your print driver. You can print jobs at the machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 84: Copy Jobs To The Machine
Print Jobs to the Machine From your Workstation, open a document. Select [File] and then [Print]. Select the printer icon for your Xerox machine. Click on the [Properties] or [Preferences] button. Click on the [Job Type] drop-down menu and select the [Saved Job...] option.
Page 85: Print Files
Touch the folder or file that you wish to print. If you have touched a folder, it will open to allow you to select your file(s) to print. When you select a file, a pop-up menu will appear. Touch [Add]. A tick will appear next to the file name. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 86: Further Information
The On Demand Image Overwrite feature can be used to remove residual image data from the machine and protect against unauthorized retrieval of this information. See Chapter 15, Image Overwrite Security on page 138. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 87: 7 E-Mail
@company.com. The end user can then enter part of an e-mail address and hit the .com key to append the domain address to his entry. See steps in General on page 77 to setup the Smart Key. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 88: Information Checklist
At your workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Properties] tab. Click on the [Connectivity] link. Click on the [Protocols] link. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 89: Configure The Feature
Confirmation Sheet, Read and Delivery Receipts to Sender, Smart Address Key #1 through #6 and Forwarding Email Address. Click on [Edit]. To change the e-mail [From Address], enter a valid e-mail address. Optional Step: Enter a From Name. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 90 [On Errors Only] - This setting will produce a Confirmation Sheet only when error information is indicated. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 91: Scan To E-Mail
Select the required options in the [Layout Adjustment] area. Click on [Apply] to accept the changes. Click on [OK]. Filing Options Filing options allow you to specify the default e-mail file format. There are two options: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 92: Image Settings
Select the [Flate Compression Capability] option. Click on [Apply] to accept changes. Click on [OK]. Optional Step: Setup Address Books Follow the steps in Chapter 8, LDAP Configuration and Address Books on page 81. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 93: Ldap Configuration And Address Books
Obtain the IP Address or Host Name of your LDAP Server. The machine may also need a login name and password if the LDAP server is not configured to allow NULL names and passwords. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 94: Ldap Configuration
Login Credentials to Access LDAP Server is set to [Authenticated User]. Click on the [Secure LDAP via SSL] checkbox if you want to enable Secure LDAP. Enter and select information, as required in the [Search Criteria] section. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 95: Verify The Ldap Settings
Touch [Done]. The address will appear in the [Address List]. Place a document in the document handler and press the green <Start> button. Verify that the recipient receives the scanned document in their e-mail inbox. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 96: Create A Local Address Book
Click on the [Local Address Book] link. Click on [Import from File] and browse to the location of your Address Book File *.CSV. Highlight your *.CSV file and click on [Open] in the [Choose File] window. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 97: Add A New Address
When you have added all the required names, touch [Close]. Place a document in the document handler and press the green <Start> button. Verify that the recipient receives the scanned document in their e-mail inbox. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 98: Create A Group Address Book
Touch the [Search] button. The person or people in the group will be added to the Recipients List. The machine will return matches. Touch the persons name in the list and select [Add (To:)]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 99 When you have added all the required recipients, touch [Close]. Place a document in the document handler and press the green <Start> button. Verify that the recipient receives the scanned document in their e-mail inbox. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 100 8 LDAP Configuration and Address Books Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 101: Server Fax
This is achieved by connecting the machine to a network Fax Server which can manage fax transmissions throughout an organisation. The Server Fax feature uses Xerox Partner solutions. Refer to your Xerox Representative for further information. Server Fax and Embedded Fax The Embedded Fax and optional Server Fax services are mutually exclusive and only one of them can be enabled at any time.
Page 102: Insert The Feature Enablement Key
TCP/IP and HTTP protocols must be configured on the machine so that the machine web browser can be accessed. Install and configure the Xerox Partner Enterprise Fax solution on your network. Refer to the manufacturer's documentation contained with the fax solution for instructions to complete this task.
Page 103: File Transfer Protocol (Ftp)
FTP location, enter the FTP Port Number. (Default is 21). NOTE: It is recommended that the default port setting is used. Enter the Document Path to the location of the Fax folder in [Document Path]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 104: Server Message Block (Smb)
Address bar. Press [Enter]. Click on the [Properties] tab. Click on the [Services] link. Click on the [Fax] link. Click on the [Fax Repository Setup] link. Select [SMB] from the [Protocol] drop-down menu. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 105: Http/Https
Click on the [Properties] tab. d) Click on the [Services] link. e) Click on the [Fax] link. f) Click on the [Fax Repository Setup] link. g) Select [HTTP] or [HTTPS] from the Protocol drop-down menu. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 106: Procedure
Extract the downloaded file to the root of the [Web Services] home directory. Write down the path and filename as you will need it later. Create a login account for the Xerox machine on the Web Server: When a document is scanned, the machine logs in using the account, sends a POST request along with the scanned file, and then logs out.
Page 107: Optional Step: Configure Defaults
Fax Server is also specified. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 108: Test The Server Fax
Press the <Services Home> button on the Control Panel. Touch [Fax]. Enter a valid fax number. Load a document in the document handler and press the green <Start> button. Verify that your fax is received at the specified fax machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 109: 10 Embedded Fax
Obtain the telephone number that you will configure as the machine's fax number. Verify the Embedded Fax feature installed on your machine. Connect your telephone cable(s) to the fax port(s) on the machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 110: Enable Embedded Fax From The Machine
You can choose to forward the following: • Transmitted faxes only • Received faxes only • All faxes Procedure At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 111: Forward To E-Mail
To enable Fax Forward to E-mail, Default From Address in the [“From:” Field Options] area must be configured. At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Properties] tab. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 112: Print Local Copy
Mail Server to which the fax has been forwarded to. This feature is not available if the Secure Fax feature has been enabled. Follow the steps in Chapter 7, Configure the Feature, Image Settings on page 80 to enable this option. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 113: 11 Lan Fax
Enable LAN Fax (Windows Printer Drivers) LAN Fax must be enabled in your printer driver to support the LAN fax feature. LAN fax can be enabled automatically, with Bi-directional communication or manually. Both instructions are detailed below. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 114: Configure The Printer Driver - Automatically
Click on [File] then [Print]. Click on your printer. If you have a [Properties] or [Preferences], click on it. Check that you are on the [Paper/Output] tab. Click on the [Job Type] menu. Click on [Fax]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 115: Mac Os Users
Open a document to fax and click on [File] and then [Print]. Click on the appropriate Xerox WorkCentre printer. Click on [Xerox Features] from the [Copies and Pages] menu. Ensure you are in the [Paper/Output] area and click on the [Job Type] menu.
Page 116: Setting Up A Cover Sheet
4800 bps is a slower transmission rate but is less susceptible to errors. In some regional areas, the use of 4800 bps is restricted. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 117: Setup Phonebook Preferences
If you want to use the current Cover Sheet notes, click on the [Always Use Current Cover Sheet Notes]. Click on [OK] when you have finished making your selections. Click on [OK] to close the [Fax] window. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 118 11 LAN Fax Click on [OK] on the [Paper/Output] tab to send your fax. The document will fax with the specified settings. Check that the recipient received the fax. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 119: 12 Network Accounting
Ensure that the machine is fully functioning on the network prior to installation. Locate the Network Accounting Feature Enablement Key. Contact your Xerox Sales Representative if you do not have the Feature Enablement Key. This Feature Enablement Key contains the License Agreement and Kit Code Number to enable the feature.
Page 120: Insert The Feature Enablement Key
12 Network Accounting Install and configure the Xerox-certified Network Accounting Solution Package on your network. Refer to the manufacturer's instructions with the network accounting package to complete this task. Test communication between the accounting server and the machine: a) Go to your Network Accounting Server.
Page 121: Configure Network Accounting
User Interface. [Mask User ID Details] and [Mask Account ID Details] - If you want user • details to be replaced by asterisks (***) on the machine User Interface. Touch [Save]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 122: Verify That Network Accounting Is Enabled
Click on [Configuration]. Click on [Accounting]. Click on [Xerox Network Accounting] from the Accounting System menu. Click on either [Prompt for Every Job] if you want Users to enter their User and Account ID each time they print or click on the [Default Users] and [Account ID] checkboxes to hide the User and Account ID information (then no entry is required for each job submission).
Page 123: Mac Os X
Click on [Properties]. Click on [Configuration]. Click on [Accounting]. Click on [Xerox Network Accounting] from the [Accounting System] menu. Click on the [Prompt for Every Job] option if you want Users to enter their User and Account ID each time they print.
Page 124 If the printer drivers are distributed without the option enabled, workstation Users will need to configure the drivers. If the drivers are not properly configured, jobs sent to the machine will be deleted. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 125: 13 Xerox Standard Accounting
13 Xerox Standard Accounting This chapter explains how to set up the Xerox Standard Accounting feature of the machine. This is the procedure to follow to install and setup this feature: Overview on page 113 Information Checklist on page 114...
Page 126: Information Checklist
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the machine, you cannot enable Foreign Device Interface or Network Accounting. Xerox Standard Accounting can be enabled via the CentreWare Internet Service. Each machine supports a maximum of: •...
Page 127: Enable Xerox Standard Accounting From The Machine
Click on [Properties]. Click on [Configuration]. Click on [Accounting]. Click on [Xerox Standard Accounting] from the Accounting System menu. Select one of the following options: a) Prompt for Every Job - Users will be prompted to enter their details every time they submit a job.
Page 128: Mac Os
NOTE: The Group Account can be numeric values up to a maximum of 12 digits. Group Account IDs must be unique. Enter a name for the Group Account in the [Account Name] box, for example Xerox group. NOTE: The Group Name can be alphanumeric characters to a maximum of 32 characters.
Page 129: Create A User Account
Create a User Account Click on the [Properties] tab. Click on the [General Setup] link. Click on the [Xerox Standard Accounting] link. Click on the [Manage Accounting] link. Click on the [Add New User] link. Enter a [User ID] for the User. The User ID can contain alphanumeric characters to a maximum of 32 characters, for example: A10.
Page 130: Exceeding Usage Limits
Each time a User logs in to the machine after they have reached their usage limit, a message shows on the machine’s User interface screen. The message notifies the User that “There is Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 131: Use The Xerox Standard Accounting
User that their limit has been reached. The job will be deleted from the print queue. The job may run over due to sheets committed to the paper path. User limits can be reset on the Internet Services Xerox Standard Accounting and Report and Reset screens.
Page 132: Account Example
NOTE: The General Account can be numeric values up to a maximum of 12 digits. General Account IDs must be unique. Enter a name for the General Account in the [Account Name] box, for example Xerox general. NOTE: The General Name can be alphanumeric characters to a maximum of 32 characters.
Page 133: Optional Step: Reset User Limits
Address bar. Press [Enter]. Click on the [Properties] tab. Click on the [General Setup] link. Click on the [Xerox Standard Accounting] link. For a User Select the [Manage Accounting] link. Click on the [Limit Access] button next to the required User.
Page 134: Optional Step: Backup And Clone Settings To Another Machine
You can then use this file to restore the data and settings on the machine or to copy the information to other Xerox machines. All the machines involved in the cloning procedure must have the same system software version.
Page 135 The XSA settings and data will be restored as they were when the back-up file was created. If you are cloning another machine you may want to change, delete or reset the XSA accounts as appropriate for the new machine. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 136 13 Xerox Standard Accounting Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 137: 14 Smart Esolutions
Supplies Assistant on page 127 Overview SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions provides the ability to automatically send data to Xerox to be used for billing (MeterAssistant) and toner replenishment (SuppliesAssistant).
Page 138: Smart Esolutions Information
In the Enrollment area, click or verify the [Enrolled] radio button. Enrollment specifies whether or not the printer will communicate with Xerox. The options are: [Enrolled] — Communication with Xerox is enabled. This is the default state for • the printer.
Page 139: Setup Meter Assistant
The meter data is recorded in the Xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance.
Page 140 14 SMart eSolutions Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 141: 15 Security
SNMPv3 on page 153 Security @ Xerox For the latest information on securely installing, setting up and operating your machine see the Xerox Security Information web site located at www.xerox.com/security. Standard Authentication Overview Administrators can configure the machine so that users must be authenticated and authorized before they can access specific services or areas.
Page 142: Local Authentication
Require Network Authentication. • Require Local Authentication. Information Checklist Ensure that the Xerox machine is fully functional on the network. TCP/IP and HTTP protocols must be configured so that Internet Services can be accessed. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 143: Configure Network Authentication - Kerberos (Unix/Linux)
Click on [Always prompt for logoff after each Scan job], in the Logoff Reminder area, if you want to enable this service. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 144: Configure Network Authentication - Kerberos (Windows Ads)
At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Properties] tab. Click on the [Security] link. Click on the [Authentication] link. Click on the [Authentication] link. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 145: Configure Network Authentication - Smb (Windows Ads)
[Passcode] for the guest account. NOTE: You cannot leave the Passcode blank. Select the [SMB (Windows ADS) option as the Authentication Type. Click on [OK]. Enter your Default Domain information in the [Required Information] area. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 146: Configure Network Authentication - Ldap
Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Click on [OK]. Follow the steps below to check that you have setup authentication correctly. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 147: Verify That Ldap Authentication Is Enabled At The Machine
Enter a name to identify the User account in the [Username] field. Enter the login name for the User account in the [User Login Name] field. Enter the password for the User account in the [Password] field. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 148: Verify That Local Authentication Is Enabled At The Machine
Enable 802.1X on page 137 Overview The Xerox machine supports IEEE 802.1X Authentication via Extensible Authentication Protocol (EAP). IEEE 802.1X ensures all machines on the network are authenticated and authorized to use the network. 802.1X can be enabled for machines connected through wired Ethernet networks.
Page 149: Information Checklist
PEAPv0/EAP-MS-CHAPv2 • EAP-MS-CHAPv2 Information Checklist 802.1X authentication must be supported on the network where Xerox machines are connected. Ensure that your 802.1X Authentication Server and authentication switch are available on the network. Create a Username and Password on your Authentication Server which will be used to authenticate the machine.
Page 150: Image Overwrite Security
When started, all of the physical areas of the hard disks holding job data are overwritten with a series of alphanumeric patterns. There are 2 image overwriting security methods available for purchase from your Xerox Sales Representative: •...
Page 151: Information Checklist
IMPORTANT: The machine should not be in Diagnostics mode when the overwrite is started. (The touch screen indicates a status of 'Diagnostics Mode'- this mode is used by the Customer Service Representative when servicing the machine.) Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 152: Use The Feature Over The Network
IMPORTANT: The machine should not be in Diagnostics mode when the overwrite is started. (The touch screen indicates a status of 'Diagnostics Mode'- this mode is used by the Customer Service Representative when servicing the machine.) Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 153 Once the machine has rebooted, verify that the overwrite operation has completed: • View the Confirmation Report, under Confirmation Details. The [Job Information: Status ESS Disk] parameter should read 'SUCCESS'. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 154: Scheduled On Demand Image Overwrite
Once enabled, the feature becomes immediately operational and requires no configuration by the System Administrator. Information Checklist Before starting the Installation procedure, please ensure that the following item or task is available or has been performed: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 155: Enable The Iio
Perform an On Demand Image Overwrite to ensure that the residual image data is overwritten from the machine. View the instructions in the On Demand Image Overwrite (ODIO) on page 138 to complete this task. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 156: Ip Filtering
Enter the permittable IP Address(es) access to the device in the following IP Address table. Enter the IPv6 address in form of CIDR convention. Prefix indicates the number of leftmost bits to be referenced. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 157: Ip Sec
Enable the Protocol by placing a checkmark in the [Enabled] box. Enter the a password in the [Shared Secret] and [Verify Shared Secret] boxes. Checkmark [Select to save new Shared Secret] box. Click on the [Apply] to save settings. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 158: Audit Log
Audit Log: 1 = System startup 2 = System shutdown 3 = On Demand Image Overwrite started 4 = On Demand Image Overwrite complete 5 = Print job Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 159 E-mail jobs - one audit log entry is recorded for each SMTP recipient within the job. Completion Status The Completion Status column shows the status of jobs and has the following values: • comp-normal - the job completed correctly. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 160: Machine Digital Certificate Management & Trusted Certificate Authorities
Digital Certificates. SSL enables secure access to the machine. SSL requests include: • Administration of the machine via Internet Services. • Printing via Internet Services. • Use of Scan Template Management services. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 161: Information Checklist
A certificate from a Certificate Authority or a server functioning as a Certificate Authority (for example Windows 2000 running Certificate Services) can be uploaded to the machine. NOTE: A separate request is required for each Xerox machine. Information Checklist Ensure that the machine is configured with the following items: An IP Address or Host Name must be configured on the machine.
Page 162: Create A Request For A Certificate Signed By A Trusted Certificate Authority
(Privacy Enhanced Mail). Send the file to your Certificate Authority for digital signing. When you receive the signed certificate back from the Certificate Authority, upload the certificate to the machine: Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 163: Enable Secure Http (Ssl)
At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Properties] tab. Click on the [Connectivity] link. Click on the [Protocols] link. Click on the [SNMP] link. Click on the [Enable] checkbox. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 164 SNMP request that is received by the machine which contains an invalid community name. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 165: Snmpv3
Enter the [Authentication Password]. Select the Algorithm type. Enter the [Privacy Password]. Click on the [Apply] button to accept the changes. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 166 15 Security Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 167: 16 Xerox Secure Access
Administrators can configure the device so that users must be authenticated before they can access specific services or areas. Xerox Secure Access provides a means of authenticating users via an authentication server and optional card reader. Xerox Secure Access and Accounting Secure Access can be enabled with the Network Accounting, Xerox Standard Accounting and Foreign Device Interface features to provide accounting functionality.
Page 168: Information Checklist
Refer to the documentation with the authentication server to complete this task. Contact your Xerox Sales Representative if you do not have the Xerox Secure Access Server. If required, connect and configure your Secure Access Authentication device and card reader.
Page 169: Access The Authentication Page
In [Default Title], enter a title that will display on the Xerox device screen. In [Default Prompt], specify the prompt that will show on the Xerox device screen to tell the user what they need to do to be authenticated at the device.
Page 170: Check The Server Configuration Address
16 Xerox Secure Access Check the Server Configuration Address Check that the Xerox Secure Access Server has been configured to point to the device. If the feature has been configured correctly the address information should be populated with the address of the Xerox Secure Access Server.
Page 171: Centreware Internet Services (Cwis)
Alert Notification on page 167 The CentreWare Internet Services Support page provides easy access to the Xerox web site. The page can also be set up to show Xerox support telephone numbers and the contact details for the system Administrator. on page 167 Overview CWIS uses the embedded HTTP Server on the machine.
Page 172: Information Checklist
Press the <Log In/Out> button. Touch [Confirm] to exit the Tools Pathway. Access CWIS Use these instructions to access CWIS; the embedded web pages resident in the machine. Open the web browser from your Workstation. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 173: Network Factory Default Button
The Alerts page allows you to view all current alert messages. Each alert will specify what the problem is and a solution to the problem. At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 174: Trays
Trained - System Administrator needed to fix this problem. • Untrained - Normal User can fix this problem. • Field Service - Xerox Support needed to fix this problem. Management - Network Administrator needed to fix this problem. • •...
Page 175: Billing And Counters
Click on the [General Setup] link. Click on the [Billing & Counters] link. Click on the [Usage Counters] link. Click on the [Refresh] button to view the current usage in the Usage Counters area. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 176: Active Jobs
Large print jobs need adequate space on your hard drive when printing through CentreWare Internet Services. At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Print] tab. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 177: Image Settings
Click on the [Properties] tab. Click on the [General Setup] link. Click on the [Image Settings] link. Select the required option for TIFF Color Compression. The default is TIFF Specification Supplement 2 (New JPEG). Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 178: Portable Document Format (Pdf) Settings
[Apply] button to accept the changes. Click on [OK]. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login]. b) [Undo] button to return the settings to their previous values. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 179: Alert Notification
Alert Notification Alert Notification Customers can set the Xerox machine to notify Users or operators of problems as they occur on the machine. Alert Notification is configured via CentreWare Internet Services. General Device Alerts At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar.
Page 180: To Edit Xerox Or Administrator Support Contact Details
17 CentreWare Internet Services (CWIS) To Edit Xerox or Administrator Support Contact Details At your Workstation, open the web browser, enter the TCP/IP Address of the machine in the Address bar. Press [Enter]. Click on the [Support] tab. Click on the [Edit Settings] button.
Page 181: 18 Software Upgrade
Service Representative to be present. When should I upgrade the software? Xerox is continually seeking to improve its products and a software revision may become available to improve functionality on the machine. Your Customer Support Centre Representative will instruct you to upgrade your machine when it is necessary.
Page 182: Manual Upgrade Using A Usb Flash Drive
Information Checklist Before starting the procedure, please ensure that the following items have been performed: Obtain the new software upgrade file for your machine from the www.xerox.com web site or from your Xerox Customer Support Representative. The upgrade file will have an extension of [.hd].
Page 183: Manual Upgrade Using A Usb Flash Drive
IMPORTANT: It is important to obtain the correct upgrade file for your particular model of machine. Xerox recommends that the file is stored in a subdirectory on the USB flash drive so that it is easier to locate from the machine’s User Interface.
Page 184 The User Interface will indicate the status of the upgrade and the machine will reboot once it is complete. If you have chosen to print the Confirmation Report, it will be printed after the machine has rebooted successfully. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 185: 19 Troubleshooting
If printing and faxing documents are not available from a workstation, re-install a print driver on the workstation. Call the local Xerox Welcome Center, where a representative will assist in the diagnosis and solution of the problem. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 186: Network Scanning
At a workstation on your network, login to the scan filing location with the User account and copy a file into the location. If you cannot do this, the Xerox machine will not be able to scan to this location.
Page 187 Within the Command Prompt screen, log in to your FTP server using the steps above. Type mkdir xerox to create a directory called xerox. A response of 'MKD Command Successful' will appear if the directory has been created. If 'Permission denied' appears, ensure that the User account has full read and write access rights to the scanning directory (repository).
Page 188 Refer to the Server Log which may reside in the following locations: IIS - c:\windows\system32\LogFiles\W3SVC1 or for Apache - /apache/logs/. b) Look for errors in script operations identified in the log, such as directory permissions denied, size limits exceeded, etc. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 189: Ldap
Set the Maximum Number to one less than the LDAP server will allow. For example, if the LDAP server limit is 75, set the search results to 74 or less. This setting is located within the Internet Services LDAP screen. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 190 No LDAP entries fit the search Verify the Search Name Order is set to match the name syntax used criteria entered by the User. in your environment. This setting is located within the Internet Services LDAP screen. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 191: Server Fax
At a workstation on your network, login to the fax filing location with the User account and copy a file into the location. If you cannot do this, the Xerox machine will not be able to fax to this location.
Page 192: Embedded Fax
Fax Setups screens can be found in the User Guide delivered with your machine. Touch the [Tools] tab. Touch [User Interface]. Touch [Fax Service Settings]. Check that [Country], [Line Configuration] and [Transmission Fax Defaults] are setup correctly. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 193: Network Accounting
Test the communication between the Network Accounting Server and the Xerox machine. At your Workstation, open the web browser, enter the IP Address of the Xerox machine in the address field, and press [Enter]. The machine Internet Services web pages should appear. If it does not, verify the IP Address settings on the machine.
Page 194: Printing
I cannot print to the machine. Ensure that there are no network connectivity problems with the Xerox machine. Print a Test Page from the Xerox print driver to the machine to verify connectivity. Ensure that the print server is functional.
Page 195: Connectivity
Address, check the network cables at the machine and the computer that you are using to ping the machine. Configure the Xerox machine with an Ethernet speed that matches the speed set on your hub or switch. Ensure that the Ethernet cable is correctly patched in at the hub/switch.
Page 196 If the machine is configured with a static IP Address, it will not use AutoIP. I cannot access CentreWare Ensure that the Xerox machine is configured with a valid IP Internet Services. Address. Ensure HTTP is enabled within the Tools area at the User interface (UI) screen.
Page 197: Store Files
Store Files Store Files Problem Action I cannot store jobs Memory is full. Delete files from Store Files folders. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 198 19 Troubleshooting Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 199: Appendix A
Refer to the manufacturer's documentation for instructions on how to configure and connect the wireless adapter. Once the wireless adapter is connected to the Xerox machine. Follow the steps in Chapter 3, Network Installation on page 13., and Chapter 4, Print Drivers on page 35 to configure the network connectivity on the Xerox machine.
Page 200: Enable/Disable System Timer Values
Xerox public MIBs are located at: http://ftp.xerox.com/pub/drivers/MIBs/ Customers can download the MIBs and use their SNMP tool to obtain the required information. Enable/Disable System Timer Values To enable or disable any System Timer Value for either of the following must be carried out on the machine: •...
Page 201 Select the timer value for hours (0 - 120 Hours) and for minutes (0 - 59 minutes) by touching the UP and DOWN arrow. Touch [Save] to return to the Timers menu. Press the <Log In/Out> button. Touch [Confirm] to exit the Tools Pathway. Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 202 Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 203 Apple Mac overview TCP/IP portable document format (PDF) install print driver print TCP/IP (OSX ) support 7, 20 AppleTalk trays Audit Log usage counters download Clone enable file file Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 204 E-mail Unix HP-UX Configure feature SCO Client advanced settings Solaris Client e-mail image settings Configure Static IP Addressing filing options Confirmation Sheet general Connection layout adjustment initial scan to e-mail Consumables Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 205 Foreign Device Interface use over the network Forward to E-mail Image overwrite Forward to Fax immediate 56, 91 error Full Overwrite Image Overwrite Security 67, 74 Further Information overview Image Settings portable document format (PDF) Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 206 CWIS screen configure create self signed certificate overview Machine Models Management Information Base LAN Fax 125, 127 Meter Assistant LAN fax mac os windows Last Billing Meter Read Layout Adjustment NDPS/NEPS Layout/Watermark NetWare LDAP Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 207 Print Driver UNIX USB Printing (Windows XP/2000/2003) Windows AppleTalk ODIO LPR Printing Overview Raw TCP/IP Printing (Port 9100) control panel Print Files e-mail from machine on internal drive on USB flash drive Print Queue Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 208 USB flash drive directly Self Signed Certificate Store Jobs Serial number Super G3 89, 97 Server Fax Supplies Assistant configure defaults Support general System Time Out enable System Timer Values use service Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 209 CWIS Use Image Overwrite enable in print driver User Account general account User Accounts account example User Preferences add users procedure general accounts overview group account Validation add users Validation Servers overview Xerox WorkCentre 4250/4260 Series System Administration Guide...
Page 210 INDEX use feature Xerox WorkCentre 4250/4260 Series System Administration Guide...

This manual is also suitable for:

Workcentre 4250s Workcentre 4250x Workcentre 4250xf Workcentre 4260s Workcentre 4260x Workcentre 4260xf

Xerox 4250 - WorkCentre - Copier System Administration Manual

1 Introduction

Who Should Use this Guide

Machine Models

Control Panel Overview

2 Machine Connection

Connection Ports

Centreware Internet Services

3 Network Installation

Tcp/Ip

Appletalk

Netware

Unix

Cloning

4 Print Drivers

Windows Printing

Configure the Windows Printer Driver

Apple Mac

Print Driver Options: Enable/Disable the Banner Sheet

5 Network Scanning

Overview

Information Checklist

Enable the Feature from the Machine

Configure a Repository

File Destinations Setup

Configure Custom Filenaming

Optional Step: Configure General Settings

Optional Step: Configure the Default Template

Optional Step: Create a New Template

Further Information

6 Store Files

Overview

Information Checklist

Use the Feature

Further Information

7 E-Mail

Overview

Information Checklist

Enable E-Mail from the Machine

8 LDAP Configuration and Address Books

Overview

LDAP Configuration

Create a Local Address Book

Create a Group Address Book

Information Checklist

9 Server Fax

Overview

Configure a Server Fax Repository

Test the Server Fax

10 Embedded Fax

Overview

Information Checklist

Enable Embedded Fax from the Machine

Additional Features

11 LAN Fax

Overview

Information Checklist

Enable LAN Fax (Windows Printer Drivers)

Use the Feature

12 Network Accounting

Overview

Information Checklist

Insert the Feature Enablement Key

Enable Network Accounting from the Machine

Configure Network Accounting

Test Network Accounting

13 Xerox Standard Accounting

Overview

Set Usage Limits

Use the Xerox Standard Accounting

Optional Step: Create a General Account

Optional Step: Reset User Limits

Optional Step: Print a Usage Report

Optional Step: Backup and Clone Settings to Another Machine

14 Smart Esolutions

Overview

Information Checklist

Smart Esolutions Information

Setup Meter Assistant

Supplies Assistant