Personal Boxes; Programming/Changing Personal Boxes - Gestetner F540 Advanced Features

Key Operator Settings

Personal Boxes

This feature lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately. Each user must be as-
signed a SUB code (user code) that
has been designated as a Personal Box
beforehand. When the other party
sends their message, they specify the
SUB code of the user they are sending
to. When the message is received, it is
stored in the Personal Box with the
matching SUB code. In order to print
a message received into a Personal
Box, you must enter the SUB code as-
signed to that Personal Box. This en-
a b l e s s e v e r a l i n d i v i d u a l s o r
departments to share a single fax ma-
chine yet be able to differentiate be-
tween messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memo-
7
ry, incoming messages with this SUB
code appended are forwarded direct-
ly to the destination you specify.
Sender
SUB:1111
Print
Note
❒ To be able to receive messages into
a Personal Box, you must inform
the sender of the SUB code regis-
tered for that Personal Box, and
ask them to send the message us-
ing SUB Code Transmission with
that SUB code. See p.45 "SUB/SID
(SUB Code Transmission)" and
p.11 "SUB Code Transmission".
160
This machine
Personal Box
Receiver
SUB Code : 1111
A
Receiver : A
SUB Code : 2222
Receiver
: B
SUB Code : 3333
Receiver
: -
GFSINB0N
❒ When messages have been received
into Personal Boxes, the Receive
File indicator lights and the Confi-
dential File Report is printed. See
p.37 "Confidential File Report".
❒ If a Personal Box is assigned to a
receiver, incoming messages are
transferred to that receiver. If a re-
ceiver is not assigned, see p.42
"Printing Personal Box Messages"
for how to print these messages
out.

Programming/changing Personal Boxes

This section describes how to register
Personal Boxes.
You can store the following items:
❖ ❖ ❖ ❖ SUB code (required)
Up to 20 characters long and can be
composed of digits 0-9, "q", "p"
and spaces (the first character can-
not be a space).
❖ ❖ ❖ ❖ Name (required)
Up to 20 characters long.
❖ ❖ ❖ ❖ Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, "q", "p"
and spaces (the first character can-
not be a space). By programming
the password, no one without the
password can print out the re-
ceived messages in the Personal
Box. It is recommended to pro-
gram the password if you receive
confidential messages.