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Gestetner 1045 User Manual

Gestetner 1045: user guide
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On-Hook Dial
This is just like using the external tel-
ephone, except you do not have to
pick up the external telephone before
dialing. Just press the {On Hook Dial}
key and dial the number. If you hear
a voice, you can pick up the external
telephone and speak with the other
party.
Limitation
❒ This feature is not available in
some countries.
❒ On-Hook Dial does not work with
ISDN lines.
❒ This feature is not available for the
optional Extra G3 Interface Unit.
A
Place your original and select any
scan settings you require.
Reference
⇒ Chapter 2, "Setting Originals"
in the Basic Features manual
⇒ Chapter 2, "Scan Settings" in
the Basic Features manual
B
Press the { { { { On Hook Dial} } } } key.
You will hear a low tone from the
internal speaker. If you wish to
cancel this operation, press the {On
Hook Dial} key again.
C
Dial.
The machine immediately dials the
destination. If you make a mistake,
press the {On Hook Dial} or {Clear
Modes} key and return to step B.
D
When the line is connected and
you hear a high-pitched tone,
press the { { { { Start} } } } key.
• If you hear a voice, pick up the
external telephone before you
press the {Start} key and notify
the destination that you want to
send a fax message (ask them to
switch to Facsimile mode).
• After transmission, the machine
will return to standby mode.
On-Hook Dial
4
51

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  • Page 1 On-Hook Dial This is just like using the external tel- ephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

  • Page 2: Manual Dial

    Transmission Features Manual Dial The external telephone or optional Handset is required. Pick up the handset of the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the {Start} key to send your fax message. If, on the oth- er hand, you hear a voice at the other end, continue your conversation as you would normally over the tele-...

  • Page 3: Changing The Line Type

    Changing the Line Type The optional ISDN Unit or Extra G3 Interface Unit is required. When the optional ISDN Unit and Ex- tra G3 Interface Unit are installed, you can connect to up to a maximum of 3 lines. Limitation ❒...
  • Page 4 Transmission Features Press [Select Line]. Select the line you want to use. When an optional ISDN Unit is In- stalled. When an optional ISDN Unit and optional Extra G3 Unit are in- stalled. When an optional Extra G3 Unit is installed.

  • Page 5: Sub Transmission Mode

    Sub Transmission Mode Book Fax Use to send book originals from the Exposure glass. Pages are scanned in the order shown below. Limitation ❒ Depending on the paper sizes available on the destination ma- chine, the message may be reduced when printed at the other end.
  • Page 6 Transmission Features Note ❒ Select "From first Page" to send a book original from the first page. ❒ Select "From second Page" if you want to send a cover letter as the first page. Press [OK]. The [Book Fax] key is highlighted, and the selected file name is shown above.

  • Page 7: Standard Message Stamp

    Specify the transmission mode from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page]. The initial display is shown. Press [OK]. The [2 Sided Original] key is high- lighted, and "Original position" and "Page Opening Orientation" are shown above. Dial and press the { { { { Start} } } } key.

  • Page 8: Sending An Auto Document

    Transmission Features Press [OK]. The "Std Message" is highlighted, and the selected standard message is shown above. Press [OK]. Dial and press the { { { { Start} } } } key. Sending an Auto Document If you often have to send a particular page to people (for example a map, a standard attachment or a set of in- structions), store that page in the...
  • Page 9 Select Auto Document file. When you fax an Auto Document by itself, press [TX Stored File(AD) Only]. Note ❒ Programed Auto Documents are shown in the keys. If there are none programed, the mes- sage "pNot Programed" is shown. ❒ If a desired file is not shown, press [U U U U Prev.] or [T T T T Next].
  • Page 10 Transmission Features ❒ You cannot use the following transmission methods. • Free Polling transmission • ID Polling transmission • Personal ID Polling transmis- sion • Immediate transmission • Batch transmission • On-hook Dial • Manual Dial Note ❒ You can specify a maximum of 30 documents at one time.
  • Page 11 Specifying Documents from the "File Name" A Press the [Search by File Name] key. B Enter the name of the docu- ment to be sent. Note ❒ The file name is searched by partial matching. Reference ⇒ Chapter 3, "Entering Text" in the Basic Features manual C Press [OK].
  • Page 12 Transmission Features If you select a document with a password, enter the password. If the document does not have a password, proceed to step F. Press [OK]. When you want to add your origi- nals to the stored documents and send them all at once, press [R Origi.
  • Page 13 Press [Sub TX Mode]. The Sub Transmission Mode menu is shown. Press [Select Stored File]. Select the document to be printed. Note ❒ If you cannot find the document you want to print, press [U U U U Prev.] or [T T T T Next]. ❒...
  • Page 14 Transmission Features B Enter the file name to be sent. Note ❒ The file name is searched by partial matching. Reference ⇒ Chapter 3, "Entering Text" in the Basic Features manual C Press [OK]. D Select the file name. Specifying a Document from the "User Name"...
  • Page 15 Stamp Optional Document Feeder (ADF) is re- quired. When sending a fax message using the Document Feeder (ADF), the ma- chine can stamp a circle mark at the bottom of the original. When sending a double sided document, they are marked at bottom of the front page and top of the rear page.

  • Page 16: Transmission Options

    Transmission Features Transmission Options This section describes various fea- tures that you can switch on and off for any particular transmission by fol- lowing the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option.
  • Page 17 - Auto Reduction By default, if the receiver's paper is smaller than the paper you are send- ing on, the message is automatically reduced to fit onto the paper available at the other end. Transmitter (This machine) Receiver Important ❒ If you turn this feature off, the scale of the original is maintained and some parts of the image may be deleted when printed at the oth-...
  • Page 18 Transmission Features Press [ON] or [OFF] to specify "Fax Header Print". Note ❒ The factory default is set to on. ❒ You can select "Own Number 1" or "Own Number 2". Contact your service representative for details. ❒ To close option settings, go to step J.
  • Page 19 Press [ON] or [OFF] to specify "Re- duced Image TX". Note ❒ The factory default is set to off. ❒ To close option settings, go to step J. Press [ON] or [OFF] to specify "Au- to reduce". Note ❒ The factory default is set to on. ❒...

  • Page 20: More Transmission Functions

    Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor- ing an original (free space reaches 0%), "Memory is full. Cannot scan more. Transmission will be is displayed. stopped." Press [Exit] to transmit the stored pag- es only.
  • Page 21 Automatic Redial If a fax message could not be trans- mitted because the line was busy or an error occurred during transmis- sion, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).

  • Page 22: Simultaneous Broadcast

    Transmission Features Dual Access The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automat- ically printing a report. Since the ma- chine starts sending the second message immediately after the cur- rent transmission terminates, the line will be used efficiently.

  • Page 23: Printed Report

    Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Even if the machine is set up not to print this re- port, it is still printed if an original could not be stored.

  • Page 24: Transmission Result Report (Immediate Transmission)

    Transmission Features Transmission Result Report (Immediate Transmission) If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was suc- cessful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is print-...

  • Page 25: Reception Features

    5. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Receiver (this machine) Sender - Reception Resolution This machine supports Standard, De- tail and Super Fine resolutions for re- ception.

  • Page 26: Substitute Reception

    Reception Features Limitation ❒ The machine may not be able to re- ceive fax messages when the free memory space is low. Note ❒ If the free memory space reaches 0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.
  • Page 27 - When Own Name or Own Fax Number is Received The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages received into memo- ry are deleted.

  • Page 28: When The Receive File Indicator Is Lit

    Reception Features When the Receive File Indicator is Lit If the Confidential File indicator is lit, a message has been received and stored in memory with Memory Lock or Personal Boxes. You need to print it out man- ually. ⇒ P.35 “Printing Personal Box Messages” If the Receive File indicator is lit, a message has been received but could not be printed for some reason.

  • Page 29: Reception Functions

    Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer. Transfer station Requesting party...

  • Page 30: Jbig Reception

    Reception Features - Sending the Transfer Result Report This machine compares the fax number of the Requesting Party with the Requesting Party's number pro- grammed in a Quick Dial or Speed Di- al. If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.

  • Page 31: Printing Functions

    Printing Functions Print Completion Beep By default, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). ⇒...

  • Page 32: Reception Time

    Reception Features Reception Time You can have the date and time print- ed at the bottom of the message when its received. This feature is turned off by default—turn it on with the Initial Setup Reception Mode settings. ⇒ P.126 “Reception Mode” Limitation ❒...

  • Page 33: Multi-Copy Reception

    ❒ If another party sends you a fax and their machine is not able to de- tect the size of the original correct- ly, the message may come out truncated, separated or containing excess white space when printed at your end. For example, if the send- ing machine thinks a B5 original is a B4 original, it will be printed at your end on B4 size paper even if...

  • Page 34: Image Rotation

    Reception Features Image Rotation If you have installed paper in the cas- sette portrait K, incoming fax mes- sages will be rotated automatically to fit on the paper. this machine Note ❒ You can choose to have received messages printed from the speci- fied tray.

  • Page 35: Page Separation And Length Reduction (Not Available In Some Countries)

    Page Separation and Length Reduction (Not Available in Some Countries) When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 36: Page Reduction

    Reception Features Page Reduction If you turn this feature on and you re- ceive a message that is longer than the paper in the cassette, usually the ma- chine prints it on two pages. The ma- chine reduces the width and length of the received image so that it will fit on one page.
  • Page 37 Printing Functions When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4L and A3L installed and you receive a A4L size message, check the A4 column of the following table.
  • Page 38 Reception Features Page Reduction Reduction in Sub-scan Direction Page Separation Threshold Width or Length Priority • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. Limitation ❒ Paper placed in the bypass tray is not usually selected for printing a received message.
  • Page 39 • Bypass Tray Note ❒ The action that is followed upon your pressing [Exit] varies depending on the status where the machine is situated at the occurrence of a message. • If any received documents or reports were being printed automatically, the printer automatically continues printing from where it had left off.

  • Page 40: Having Incoming Messages Printed On Paper From The Bypass Tray

    Reception Features Having Incoming Messages Printed on Paper from the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).

  • Page 41: Where Incoming Messages Are Delivered - Output Tray

    Where Incoming Messages are Delivered - Output Tray G3/G4 Separate Tray An optional upper tray or optional finisher unit is required for using this feature. You can specify the document feeding tray for each line. For example, you can specify documents received through the G3-1 line to be fed to the "Internal Tray" and documents received through the G4 line to be fed to the "Upper Tray", facil- itating the separation of files.
  • Page 42 Reception Features...

  • Page 43: Simplifying The Operation

    6. Simplifying the Operation Programs If you regularly send messages to a particular destination or transmit us- ing the same features, you can save a lot of repetitive keypad operations by registering this information in a Key- stroke Program. Registering Keystroke Programs Keystroke Programs can be recalled by just pressing a Quick Dial key.
  • Page 44 Simplifying the Operation Press the { { { { Program} } } } key. The program (facsimile) is shown. Press [Register]. Registered program number and names are shown in the keys. If there are none registered, "pNot Programed" is shown. Select the program number which p Not Programed"...
  • Page 45 Select a program number you reg- istered. The initial display is shown. Then, the registered fax number and time is shown. Then Transmis- sion Mode is selected. Press the { { { { Start} } } } key. The fax number and specified time are shown on the display and the machine starts to scan the original.

  • Page 46: Deleting A Program

    Simplifying the Operation Deleting a Program Limitation ❒ When a registered program is be- ing used for a standby Memory Transmission, the following mes- sage appears and you cannot delete the program: "Specified desti- nation is used by transmis- sion standby file. It cannot be changed or deleted.

  • Page 47: Using The Document Server

    Using the Document Server Use this feature to store documents into the Document Server of this ma- chine. The Document Server can store docu- ments using, facsimile and printer features. The documents that are stored using a facsimile feature are available to transmit by facsimile.
  • Page 48 Simplifying the Operation Press [Store File]. Select [Store & Transmit] or [Store only]. Select [Store & Transmit] to send documents after stored. Select [Store only] to store docu- ments. When [Store only] is selected, “pppppppppp” is shown. Set the user name, file name and password if necessary.
  • Page 49 Note ❒ Press the title key to switch between titles. ❒ To set an unprogrammed user name, press [Non-pro- gramed Name] and enter the name. User names that are entered by pressing the [Non- programed Name] key are Not Programed. D Press [OK].

  • Page 50: File Manage

    Simplifying the Operation D Press [OK]. pppp is shown. E Press [OK]. Press [OK]. If you have selected the [Store & Transmit] key, specify the receiver. Note ❒ If you have selected [Store only], go to step H. Press the { { { { Start} } } } key. File Manage You can change the file name, user name, and password of stored docu-...

  • Page 51: Delete File

    B Press [Backspace] or [Delete All] and reenter the file name. Reference ⇒ Chapter 3, "Entering Text" in the Basic Features manual C Press [OK]. Changing a User Name A Press [Change User Name]. B Press [Clear]. The user name is deleted. C Press the new user name.
  • Page 52 Simplifying the Operation Press [Select Stored File]. Select [Manage/Delete File]. Press the document you want to delete. Press [Delete File]. Press [Delete]. Note ❒ If you want to cancel the dele- tion of a document, press [Do not Delete.]. Press [OK]. Press [OK].

  • Page 53: Facsimile User Tools

    7. Facsimile User Tools Accessing the User Tools The User Tools allow you to program the machine with your identification, to store frequently used numbers and settings, and customize the default settings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function.
  • Page 54 Facsimile User Tools ❖ ❖ ❖ ❖ Key Operator Code When Key Operator Code is programed and turned on, users have to enter a programed Key Operator Code (maximum 8 digits) to operate the User Tools and Key Operator Tools. This prevents unauthorized people from changing registrations.
  • Page 55 When the following message appears on the display, User Code Manage- ment has been set to on. Enter a maximum 8 digit User Code with the number keys. Note ❒ Entering unprogrammed user code, the display returns to step A. Accessing the User Tools...

  • Page 56: Function Map

    Facsimile User Tools Function Map.
  • Page 57 Function Map.

  • Page 58: Program/Delete Menu

    Facsimile User Tools Program/Delete Menu Changing the Order of the Quick Dial Table Use this feature to change the order of the programed quick dial table. It would be convenient if you list the receivers that you fax to frequently on the first page of the quick dial table.
  • Page 59 Press the destination key that you want to change the order of. Note ❒ If the desired destination key is not shown, press [U U U U Prev.] or [T T T T Next] to switch displays. ❒ If the destination key is at a dif- ferent title, press [Change Title] to switch between titles.
  • Page 60 Facsimile User Tools Note ❒ The machine can make four types of quick dial tables. To display a quick dial table different from the one being shown, press the [Change Title] key. ⇒ P.111 “Switching Ti- tles” ❒ You can program up to four char- acters for the "Title 1"...
  • Page 61 - Switching Titles To specify a fax receiver on the quick dial table, select the title where that receiver is programed in. You can specify all programed receiv- ers on the destination list. To display the quick dial table in al- phabetical order, select "Title 1".

  • Page 62: Deleting Standard Messages

    Facsimile User Tools Select a key that is "p gramed". Note ❒ To change a message, press the programed message that you want to change. Enter your message. Reference ⇒ Chapter 3, "Entering Text" in the Basic Features manual Press [OK]. Note ❒...

  • Page 63: Storing An Auto Document

    Select the message that you want to delete. Press [Delete]. Note ❒ To delete another message, re- peat from step F. ❒ To cancel a deletion, press [Do not Delete], and the display will return to step F. Press [Exit]. Press the { { { { User Tools/Counter} } } } key.
  • Page 64 Facsimile User Tools Check that the "Prog./Change/De- lete" tab is shown. Select [Store/Change/Delete Auto Doc- ument]. Select the file you want to store or change Note ❒ If there are stored files, the file names are shown. Storing a file A Select [p p Not Programed].

  • Page 65: Deleting An Auto Document

    Place your original and select any scan settings you require. Note ❒ You can also specify a scan size. ⇒ Chapter 2, "Setting a Scan Ar- ea" in the Basic Features manual Press the { { { { Start} } } } key. The machine starts to scan.

  • Page 66: Scan Size

    Facsimile User Tools Select the file you want to delete. Press [Delete]. Note ❒ To cancel a file from deleting, press [Do not Delete]. Press [Exit]. The initial display is shown. Programing and Changing a Scan Size When you select a Scan Size to scan a non-standard size original, two cus- tom sizes of original are available (Program Size 1 and Program Size 2).
  • Page 67 Enter a Horizontal size with the number keys. Note ❒ For the horizontal length, speci- fy from 128 to 1200mm or from 5.5 to 47 inches. You cannot specify shorter than 128mm, also longer than 1200mm. ❒ Each time you press [mm] or [inch], the units change between "mm"...

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