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Gestetner F540 Advanced Features

Gestetner f540: operating instruction
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Operating Instructions

Advanced Features

Transmission Options
Communication Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features before you use it.

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Summary of Contents for Gestetner F540

  • Page 1: Operating Instructions

    Operating Instructions Advanced Features Transmission Options Communication Information Other Transmission Features Reception Features Copying Facsimile User Tools Key Operator Settings Solving Operation Problems Maintaining Your Machine Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features before you use it.
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes: Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual ...1 Paper Mark...2 Manuals for This Machine ...3 Advanced Features (this manual) ...3 Basic Features ...3 Before You Use This Machine ...3 NIC FAX Unit Manual (on CD-ROM)... 3 NIC FAX Unit CD-ROM Manual ...3 1.
  • Page 4 Printing a Memory-locked Message... 38 Printing the Journal ... 39 Printing the Journal ... 40 Printing Personal Box Messages ... 42 3. Other Transmission Features Handy Dialing Functions... 43 Chain Dial... 43 Telephone Directory... 43 Redial ... 44 SUB/SID (SUB Code Transmission) ... 45 SEP/PWD (SEP Code Polling Transmission) ...
  • Page 5 4. Reception Features General... 67 Immediate Reception ... 67 Memory Reception ... 68 Substitute Reception ... 69 Screening out messages from anonymous senders ... 70 Reception Functions ... 71 Transfer Station... 71 Transfer Result Report ... 72 Remote Transfer ... 72 How to make a Remote Transfer Request (push signal)...
  • Page 6 User Function Keys...101 Programming/changing the contents of a User Function key... 103 Using a User Function key ...104 Deleting functions stored in User Function keys ...104 Reports/Lists ... 105 Setup ... 107 Adjusting the Display Contrast ...107 Date/Time...107 Tray Paper Size ...108 Paper Tray for Two-sided Printing ...109 Bypass Paper Type...110 Auto Reset Timer ...111...
  • Page 7 8. Solving Operation Problems Clearing a Paper Jam in the Optional Paper Tray Unit... 169 Reading Reports ... 170 Error Report ...170 Power Failure Report ...170 Error Codes ... 171 9. Maintaining Your Machine Loading Paper in the Optional Paper Tray Unit ... 173 Loading Paper in the Bypass Tray ...
  • Page 8 Energy Saving ...201 Introduction...201 Entering Energy Saver Mode ...202 Exiting Energy Saver Mode ...203 Selecting the Energy Saver Mode type ...203 Reception in Energy Saver Mode...203 Maximum Values... 204 INDEX... 205...

  • Page 9: How To Read This Manual

    How to Read This Manual The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 10: Paper Mark

    Paper Mark Paper directions in this book are shown as follows. Portrait direction for originals is shown as K, and landscape direction for orig- inals is shown as L. Portrait direction for paper in the paper tray is shown as K, and landscape di- rection for paper in the paper tray is shown as L.

  • Page 11: Manuals For This Machine

    Manuals for This Machine Instructions for the optional and the Extra G3 Interface Unit (G3 Interface Unit Type410) are in- cluded in the Basic Features and Advanced Features manuals. Advanced Features (this manual) The Advanced Features manual describes more advanced functions and also ex- plains settings for key operators.

  • Page 13: Transmission Options

    1. Transmission Options Sending at a Specific Time (Send Later) Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off- peak telephone line charges without having to be by the machine at the time of transmission.
  • Page 14 Transmission Options E Enter the time that you want to send the fax message with the number keys. Note ❒ You can enter any time be- tween 1:00 and 12:59. ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key and try again.

  • Page 15: Sending Confidential Messages

    Sending Confidential Messages This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.
  • Page 16 Transmission Options Note ❒ To cancel the Confidential Transmission, press the { { { { Can- cel} } } } key and the display in step reappears. B Press the { { { { OK} } } } key. Confidential ID Override Option A Press 0 0 0 0 or 1 1 1 1 to select "Over- ride".

  • Page 17: User Code Transmission

    User Code Transmission User codes allow you to keep track of machine usage. If everyone uses a user code when they use the fax ma- chine, the codes or the names pro- g r am m e d fo r t h e c o d e s w i l l be printed in the Journal and other re- ports.
  • Page 18 Transmission Options H H H H Press the { { { { OK} } } } key. Note ❒ The programmed user name is displayed for two seconds. ❒ When an unprogrammed user code is entered, the message “ The Code Entered is not ”...

  • Page 19: Sub Code Transmission

    SUB Code Transmission Confidential Transmission is only possible with machines of the same make that have the Confidential Transmission feature. However, if you use the SUB/SID function, you can send confidential fax messages to and receive confidential fax messages from other makers' machines that have the SUB/SID feature.

  • Page 20: Sep Code Polling Reception

    Transmission Options SEP Code Polling Reception If you want to receive a message stored in the memory of another par- ty's fax machine, use this feature. Your machine will receive the mes- sage with the SEP and PWD code that matches the SEP and PWD code you enter in the procedure below.

  • Page 21: Polling Reception

    Polling Reception Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver Sender (This machine) Transmission Request There are two types of Polling Recep-...

  • Page 22: File Reserve Report (Polling Reception)

    Transmission Options F F F F Select the type of Polling Reception. Default ID Polling Reception A Confirm that “Default” is se- lected. Note ❒ To cancel Polling Reception, press the { { { { Cancel} } } } key and the display in step pears.

  • Page 23: Communication Result Report (Polling Reception)

    Communication Result Report (Polling Reception) This report is printed after a Polling Reception has been completed and shows the result of the Polling Recep- tion. Note ❒ You can also check the result of a Polling Reception with the Journal. See p.39 “Printing the Journal”.

  • Page 24: Polling Transmission

    Transmission Options Polling Transmission Use Polling Transmission when you want to leave a document in the ma- chine's memory for others to receive. The message will be sent when the other party calls your machine. Transmitter (This machine) There are three types of Polling Transmission.
  • Page 25 C C C C Press 0 0 0 0 or 1 1 1 1 until " 7. Polling TX ” is displayed. D D D D Press the { { { { OK} } } } key. E E E E Press 0 0 0 0 or 1 1 1 1 to select "On".

  • Page 26: Polling Transmission Clear Report

    Transmission Options K K K K Press the { { { { Start} } } } key. Your original is scanned. Note ❒ You can cancel transmission of a message set up for Polling Transmission. See p.25 “Cancel- ing a Transmission or Recep- tion”.

  • Page 27: Reduced Image Transmission

    Reduced Image Transmission You can reduce the document image slightly to 93% of the original image size by using this feature so that there is extra space on the left edge when the image is printed out by the other party's fax machine.

  • Page 28: Transfer Request

    Transmission Options Transfer Request Transfer Request allows fax machines to automatically distribute incoming messages to multiple fax destina- tions. This feature helps you reduce costs when you send the same mes- sage to more than one place in a dis- tant area and saves time since many messages can be sent in a single oper- ation.
  • Page 29 C C C C Press 0 0 0 0 or 1 1 1 1 until “9. Transfer Request” is displayed. D D D D Press the { { { { OK} } } } key. E E E E Press 0 0 0 0 or 1 1 1 1 to select "On". F F F F Press the { { { { OK} } } } key.

  • Page 30: Specifying An End Receiver

    Transmission Options - Transfer Request with Other Manufacturers' Fax Machines Transfer Request only works with machines of the same make that have the Transfer Station function. Howev- er, you can specify other manufactur- ers' fax machines as the Transfer Station if they support a similar func- tion to this, with the SUB Code Trans- mission function.

  • Page 31: Fax Header Print

    Fax Header Print N ormally, the Fax Header pro - grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no mar- gin at the top of the transmitted page.
  • Page 32 Transmission Options...

  • Page 33: Communication Information

    Canceling a Transmission or Reception You can cancel the transmission files that have been stored in memory and are awaiting transmission, or the files that have failed to be transmitted. If you notice an error in the destination specified or the contents of a docu- ment, you can cancel transmission of t hat d ocument.

  • Page 34: Printing A List Of Files In Memory (Print Tx File List)

    Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample, when erasing files).

  • Page 35: Changing Transmission Files

    Changing Transmission Files Use this procedure to change destina- tions or alter the transmission time. This function can be performed for the files for Memory Transmission, Confidential Transmission, Transfer Request, and Polling Reception. This section describes how you can: ❖ ❖ ❖ ❖ Delete a destination You can delete selected destina- tions when more than one destina- tion is specified.

  • Page 36: Changing A Destination

    Communication Information Changing a Destination A A A A Press the { { { { Job Information} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until "3. Change TX Files" is displayed. C C C C Press the { { { { OK} } } } key.

  • Page 37: Changing The Transmission Time

    G G G G Press the { { { { OK} } } } key. H H H H Add a destination. I I I I Press the { { { { OK} } } } key. Note ❒ If you add more than one desti- nation, repeat from step J J J J Press the { { { { Job Information} } } } key.
  • Page 38 Communication Information F F F F Press 0 0 0 0 or 1 1 1 1 until "5. Send Next" is displayed. G G G G Press the { { { { OK} } } } key. Transmission starts. After trans- mission, the standby display reap- pears.

  • Page 39: Retrying A Failed Transmission

    Retrying a Failed Transmission If there are any failed transmission files in Memory Transmission, you can choose to resend them. You can also resend those files after editing destinations. Preparation Be sure to set the File Retention function beforehand to either "24 hours"...

  • Page 40: Changing A Destination

    Communication Information I I I I Press the { { { { OK} } } } key. Note ❒ If you have deleted all destina- tions, the above display is not shown. Proceed to step L. J J J J If you do not want to continue making changes, press 0 0 0 0 or 1 1 1 1 to select “No”.

  • Page 41: Adding A Destination

    Note ❒ If you want to continue making changes, press 0 or 1 to select “Yes”. M M M M Press the { { { { OK} } } } key. The file is queued for retransmis- sion. Note ❒ If you selected “Yes”, the dis- play in step reappears.

  • Page 42: Checking The Transmission Result (Tx Status)

    Communication Information Checking the Transmission Result (TX Status) If you want to find out whether a file was sent successfully, you don't have to always print the Journal. With this function you can browse through the completed transmissions on the dis- play.

  • Page 43: Checking The Reception Result (Rx Status)

    Checking the Reception Result (RX Status) This function lets you check the re- ception results without printing the Journal. You can browse through the reception results on the display. Note ❒ If a message is received while you are using this function, the result will not be displayed until you exit RX File Status and start it again.

  • Page 44: Printing A Stored Message (Print Tx File)

    Communication Information Printing a Stored Message (Print TX File) If you want to check the contents of a fax stored in memory and not sent yet, use this procedure to print it out. This function can be performed for files for Memory T ransmission, Transfer Request, and Polling Trans- mission;...

  • Page 45: Printing A Confidential Message

    Printing a Confidential Message This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automati- cally printed. To print the message you have to enter the Confidential ID code.

  • Page 46: Printing A Memory-Locked Message

    Communication Information Printing a Memory-locked Message This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code.

  • Page 47: Printing The Journal

    Printing the Journal The Journal contains information about up to 50 of the last communica- tions made by your machine. It is printed automatically after every 50 communications (transmissions and receptions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.

  • Page 48: Printing The Journal

    Communication Information Printing the Journal You can check the communication results on this report. Note ❒ Communications made after the machine is connected to the line are printed on the Journal. ❒ You can set the machine to reduce the reports to 91% of the original size when printing with the User Parameters.

  • Page 49: User Name

    ADDRESS The other party's name is printed in the following order of priority: Address Order of Priority The Own Name registered in the other party's machine The Own Fax Number registered in the other party's machine The name stored in the specified Quick Dial key or a Speed Dial The fax number entered manually using the number keys...

  • Page 50: Printing Personal Box Messages

    Communication Information Printing Personal Box Messages Follow these steps to print a message received in a Personal Box. Preparation In order to use the Personal Boxes function, you need to set up Per- sonal Boxes beforehand. See p.159 “Box Settings”. Reference p.159 “What Is the SUB/SEP Code?”...

  • Page 51: Other Transmission Features

    3. Other Transmission Features Handy Dialing Functions Chain Dial This feature allows you to compose a telephone number from various parts, some of which may be stored in Quick Dial keys or Speed Dials, and some of which may be entered with the number keys.

  • Page 52: Redial

    Other Transmission Features B B B B Press the { { { { Speed Dial} } } } key. C C C C Enter the search letter by pressing one of the Quick Dial keys (A/a to Z/z). Note ❒ The names or fax numbers pro- grammed in Speed Dials are shown in numerical order on the display.

  • Page 53: Sub/Sid (Sub Code Transmission)

    SUB/SID (SUB Code Transmission) Normally you can only use Confiden- tial Transmission or Transfer Request to send messages to fax machines of the same make that have the Confi- dential Reception or the Transfer Re- quest feature. However, if the other machine supports a similar feature called SUB/SID, you can send fax messages to the other party using this...

  • Page 54: Sep/Pwd (Sep Code Polling Transmission)

    Other Transmission Features ❒ You can enter digits 0–9, #, * and spaces (the first character can- not be a space). ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. ❒...
  • Page 55 ❒ Make sure that the ID you enter conforms with the specifications of the other party's fax machine. Reference p.13 “Polling Reception” p.16 “Polling Transmission” p.63 “Quick Dial”, Basic Features p.71 “Speed Dial”, Basic Features p.76 “Groups”, Basic Features p.95 “Programs” A A A A Place your original, and then se- lect any scan settings you require.

  • Page 56: On Hook Dial

    Other Transmission Features On Hook Dial You can send a fax message while lis- tening to the dial tone without lifting the external telephone handset. When a connection is made to anoth- er fax machine (you will hear a high- pitched tone), press the { { { { Start} } } } key.

  • Page 57: Manual Dial

    Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or external tele- phone and dial. When the line is con- nected and you hear a high-pitched tone, press the { { { { Start} } } } key to send your fax message.

  • Page 58: Selecting The Line

    Other Transmission Features Selecting the Line This feature requires the optional extra G3 interface unit. Installing this option expands the ma- chine's line capacity to a maximum of 2 lines. The optional extra G3 interface unit connects to the PSTN. Note ❒...

  • Page 59: How To Select The Line

    How to Select the Line When the optional extra G3 interface unit is installed, you can store the Line Select function in one of the User Function keys. Preparation You need to assign the Line Select function to a User Function key be- forehand.

  • Page 60: Transmission Features

    Other Transmission Features Transmission Features Stamp When sending a fax message, the ma- chine can stamp a circle mark at the bottom of the document. This stamp indicates that the document has been successfully stored in memory for Memory Transmission, or that it has been successfully sent by Immediate Transmission.

  • Page 61: If The Number Of Back Pages And Front Pages Are Different

    Limitation ❒ This feature is only available with Memory Transmission. Note ❒ You cannot send duplex originals using Parallel Memory Transmis- sion. A A A A Make sure the Memory Transmis- sion indicator is lit. Note ❒ If it is not, press the { { { { Memory Trans.} } } } key.

  • Page 62: Batch Original Documents Transmission

    Other Transmission Features Batch Original Documents Transmission When sending a fax message which has a large number of pages, you can divide and scan the original docu- ments in parts to store in the memory, and then send the whole data in one transmission.

  • Page 63: If Memory Runs Out While Scanning Is In Progress

    If memory runs out while scanning is in progress Scanning of originals is interrupted if the machine's memory runs out (the remaining amount of memory de- creases to 0%) while scanning and storing the data is in progress. How- ever, the data from originals already scanned can be transmitted.

  • Page 64: Inserting A Label Using Auto Document

    Other Transmission Features Important ❒ If you turn this function on, any images located where the name of the receiver is to be printed will be erased. Note ❒ This feature does not work with the following function and condi- tion: •...

  • Page 65: Auto Document

    B B B B Press the Quick Dial key that the Label is stored in. The message “ Retrieved Auto ” appears on the display and Doc. then the standby display reap- pears. C C C C Specify the destination fax num- ber with Label Insertion set to "On"...

  • Page 66: No Document, No Dial

    Make sure the original is not blank. Limitation ❒ This feature is not supported in copier mode. Note ❒ Transmission is not cancelled even if the machine detects the original is blank. ❒ With Memory Transmission, the alarm sounds as soon as the origi- nal has been scanned.

  • Page 67: Backup File Transmission

    Backup File Transmission When turned on, this feature sends a backup copy of all faxes you send to destinations that you specify. Preparation You must specify the backup desti- nations beforehand. See p.133 “Backup File Transmission Set- tings” . Note ❒...

  • Page 68: More Transmission Functions

    Other Transmission Features More Transmission Functions The following functions are useful when transmitting documents. If Memory Runs Out While Scanning Is in Progress Scanning of originals is interrupted if the machine's memory runs out (the remaining amount of memory de- creases to 0%) while scanning and storing the data is in progress.

  • Page 69: Broadcasting Sequence

    Broadcasting Sequence If you specify several destinations for the same message (Broadcasting), the messages are sent in the order in which they were specified. If the doc- ument could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting.

  • Page 70: Automatic Redial

    Other Transmission Features Automatic Redial If a document cannot be transmitted because the line is busy or a transmis- sion error occurred, redialing is done automatically for both Immediate Transmission and Memory Transmis- sion. (The redialing interval and number of retries vary according to country.) If redialing fails, the machine cancels the transmission and prints the Com-...
  • Page 71 Note ❒ Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cas- • When the line is busy and a con- nection could not be made • With Send Later • When you store a document for Memory Transmission while another communication is in progress...

  • Page 72: Printed Reports

    Other Transmission Features Printed Reports File Reserve Report (Memory Transmission) This report is printed after a docu- ment is stored in memory. It helps you review the contents and regis- tered destinations of documents stored for transmission. Note ❒ This report is not printed for mes- sages sent using Parallel Memory Transmission.

  • Page 73: Communication Failure Report

    ❒ Normally, when specifying the destination with a Quick Dial key or Speed Dial, "ADDRESS" on this report shows Own Name or Own Fax Number programmed in the receiver's machine. However, you can change the setting with the User Parameters so that the name or number of the d est ination stored in the Quick Dial key or Speed Dial in your machine is...
  • Page 74 Other Transmission Features...

  • Page 75: Reception Features

    4. Reception Features General There are two types of reception method, Immediate Reception and Memory Reception. Normally, the machine receives all the faxes with Immediate Reception, however, in the case of Confidential Reception, (see p.37 “Printing a Con- fidential Message” ) receiving Memo- r y - l o c k e d m e s s a g e s , ( s e e p .

  • Page 76: Memory Reception

    Reception Features Memory Reception The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender Important ❒ Make sure that 100% appears on the display before you turn off the power.

  • Page 77: Substitute Reception

    Substitute Reception If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory and not printed, is called Substitute Reception.

  • Page 78: Screening Out Messages From Anonymous Senders

    Reception Features Screening out messages from anonymous senders To help you screen out unwanted messages that may fill up your memory, the machine can be programmed to only use Substitute Reception for messages that arrive with Own Name/Own Fax Number identification. Two settings are available: •...

  • Page 79: Reception Functions

    Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. The diagram below may make the concept clearer. The following terminology is used in this section: ❖ ❖ ❖ ❖ Requesting Party The machine where the message originates from, i.e.

  • Page 80: Transfer Result Report

    Reception Features Reference p.20 “Transfer Request” Transfer Result Report This reports whether transmission to the End Receivers was successful or not. When the Transfer Station has trans- ferred the message to all End Receiv- ers, it sends the Transfer Result Report back to the Requesting Party.
  • Page 81 B B B B Dial using On Hook Dial, or lift the handset or external telephone and dial. C C C C When the connected line is a dial line, the machine switches over so it can send a push signal. D D D D When you hear the reception tone, press the { { { { q...

  • Page 82: Id Reception

    Reception Features H H H H Specify the end receiver, and then press the { { { { q q } } } } key. If the End Receiver is correct, you will hear a "peeee" tone. Specifying the end receiver with a Quick Dial key A Enter the number (01-90) of the Quick Dial key.

  • Page 83: Printing Functions

    Printing Functions Center Mark When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position the hole puncher cor- rectly when you file received messag- Note ❒...

  • Page 84: Two-Sided Reception

    Reception Features Note ❒ Only one set of prints is made when using the following features: • Confidential Reception • Memory Lock Reception • Polling Reception ❒ You cannot cancel the job in p r o g r e s s b y p r e s s i n g { { { { Clear/Stop} } } } key.

  • Page 85: Page Separation And Length Reduction

    ❒ This feature is not available with Polling Reception or when copy- ing. ❒ If the sent pages are of different width, or were sent with different scan settings, this feature is not available. ❒ If paper matching the size and ori- entation of a received document is not available, Two In One is not possible.

  • Page 86: Adjusting The Printing Density

    Reception Features Adjusting the Printing Density You can economize on toner by ad- justing the image density used when generating all printed output (Output Density), or just for incoming faxes, reports, and lists (Toner Saving). Toner saving Use this feature to save over 50% of the toner normally used for printing incoming faxes, reports, and lists.

  • Page 87: When There Is No Paper Of The Correct Size

    When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine chooses a paper size based upon the paper you have available. For example, if your machine has A4 L and 8 A5 K size message, check the A5 K column of the table below.
  • Page 88 Reception Features...

  • Page 89: Copying

    ❒ You cannot set the Resolution to Extra Super Fine in copier mode. However, you can do so by install- ing the optional 40MB memory card and enabling Extra Super Fine resolution in copier mode with the User Parameters.

  • Page 90: Making Copies On Special Paper

    Copying D D D D Press 0 0 0 0 or 1 1 1 1 to select the copy paper size. Note ❒ You cannot select the paper size if the optional paper tray unit is not installed. ❒ You can change which paper source to be selected first with the User Parameters.

  • Page 91: Making Two-Sided Copies

    ❒ When making copies on OHP trans- parencies, an unusual sound may be emitted depending on the type of OHP transparency. To avoid this, place a sheet of quality paper on top of the OHP transparency when loading. ❒ Load postcards in the landscape orientation (L).

  • Page 92: One-Sided To Two-Sided

    Copying Limitation ❒ You cannot use the following copy paper with this function: • A5K and 5 • Translucent paper • Label paper (adhesive labels) • OHP transparencies • Postcards ❒ You cannot use the bypass tray (option for Type1) with this func- tion.

  • Page 93: Two-Sided To Two-Sided

    ❒ You cannot select the paper size if the optional paper tray unit is not installed. ❒ If your original is larger than in length than the copy paper you select, the excess part of the original image will not be cop- ied.

  • Page 94: Two-Sided To One-Sided

    Copying Note ❒ You need to select the paper tray for which the Two-sided Printing function is turned on. ❒ You cannot select the paper size if the optional paper tray unit is not installed. ❒ If your original is larger than in length than the copy paper you select, the excess part of the original image will not be cop-...
  • Page 95 Note ❒ You cannot select the paper size if the optional paper tray unit is not installed. ❒ If your original is larger than in length than the copy paper you select, the excess part of the original image will not be cop- ied.
  • Page 96 Copying...

  • Page 97: Facsimile User Tools

    6. Facsimile User Tools User Tools Menu You can utilize fax features in full by accessing the User Tools and storing fax numbers of destinations or registering often used functions. You can also enable various functions such as Printing Reports/Lists or User Function Keys. You can make settings for the functions described below.
  • Page 98 Facsimile User Tools Function Name Program/De- Change Prog. Name lete (Pro- (Changing the Prog- gram/Delete am Name) Menu) Delete Program (De- leting Programs) Prog. Auto Doc. (Programming Auto Documents) Del. Auto Doc. (De- leting Auto Docu- ments) Prog. Addr. Temp. (Programming Ad- dress Template Del.
  • Page 99 Function Name Reports/Lists Journal TX File List (Trans- mission File List) Dial List Quick Dial Label Program List Auto Doc. Orig. (Auto Document Original) User Function List Description Allows you to print the Journal man- ually. You can check information about the most recent 50 communica- tions (transmissions and receptions).
  • Page 100 Facsimile User Tools Function Name Setup Monitor Volume Display Contrast Date/Time Reception Mode Fax Information (Programming Own Name / Fax Header) Scanner RGB Tray Paper Size Ppr. Tray 2 Sided (Paper Tray for Two-sided Printing) Bypass Paper Type Auto Reset Timer On Hook Timeout Key Op.

  • Page 101: Counters

    ❖ ❖ ❖ ❖ Printer features Allows you to use the machine as a printer when the machine is connected to a personal computer. Reference See the optional printer interface manual for detailed information. ❖ ❖ ❖ ❖ Language Allows you to use another language for messages on the display. Reference p.94 “Selecting the Display Language”...

  • Page 102: Selecting The Display Language

    Facsimile User Tools E E E E Press the { { { { User Tools} } } } key. The standby display reappears. Selecting the Display Language If you would rather use another lan- guage for messages and the display, follow the procedure below.

  • Page 103: Program/Delete Menu

    Program/Delete Menu Programs Storing a Program If you regularly send messages to particular destinations using the same features, you can save a lot of re- petitive keypad operation by storing these settings in a Keystroke Pro- gram. Keystroke programs can then be re- called by just pressing a Quick Dial key.

  • Page 104: Changing The Program Name

    Facsimile User Tools Changing the Program name To change the programmed name, perform the following procedure. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until “ 2. Fax Fea- tures“...

  • Page 105: Auto Documents

    A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until “2. Fax Fea- tures“ is displayed. C C C C Press the { { { { OK} } } } key.
  • Page 106 Facsimile User Tools Note ❒ You cannot store Auto Document in a Quick Dial used for storing a program. ❒ You can only send one Auto Docu- ment per transmission. ❒ You can store up to 90 Auto Docu- ments. ❒...

  • Page 107: Printing The Auto Document Original

    Note ❒ If you press the Quick Dial key already used for storing Auto Document, the Auto Document name is displayed. ❒ If you do not want to store the Auto Document name, proceed to step H H H H Enter the name of the Auto Docu- ment.

  • Page 108: Deleting

    Facsimile User Tools Deleting Note ❒ You cannot delete an Auto Docu- ment waiting to be transmitted. Delete it after the transmission, or delete the Auto Document after deleting the file waiting to be transmitted. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until “2.

  • Page 109: User Function Keys

    User Function Keys You can program each of the User Function keys ( { { { { F1} } } } to { { { { F10} } } } ) with a function that you use frequently. When you want to use that function, instead of having to search through several menus to find it, just press the appropriate User Func- tion key.
  • Page 110 Facsimile User Tools Function Name Description Auto Mail Reception Allows you to make on/off setting for Auto Mail Reception. Allows you to receive e-mail manual- Mail Reception Allows you to make the setting for Mail Option transmission or reception of e-mail messages.

  • Page 111: Programming/Changing The Contents Of A User Function Key

    • The following functions are also pre-assigned to User Function keys if your machine is Type2: { { { { F4} } } } : E-mail Message { { { { F5} } } } : Internet Fax { { { { F9} } } } : JPEG { { { { F10} } } } : Scan to E-mail Important ❒...

  • Page 112: Using A User Function Key

    Facsimile User Tools H H H H Press 0 0 0 0 or 1 1 1 1 to display the func- tion name you want to assign. I I I I Press the { { { { OK} } } } key. J J J J Press the { { { { User Tools} } } } key.

  • Page 113: Reports/Lists

    Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See p.39 “Printing the Journal”. • TX File List See p.36 “Printing a Stored Mes- sage (Print TX File)”. •...
  • Page 114 Facsimile User Tools H H H H Press the { { { { Start} } } } key. Printing starts. I I I I Press the { { { { User Tools} } } } key. The standby display reappears.

  • Page 115: Setup

    Setup Adjusting the Display Contrast Follow these steps to adjust the con- trast of the control panel display. Sev- en levels of contrast are available. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until "2.

  • Page 116: Tray Paper Size

    Facsimile User Tools G G G G Press the { { { { OK} } } } key. H H H H Use the number keys to enter the year. I I I I Press the { { { { OK} } } } key J J J J Press 0 0 0 0 or 1 1 1 1 key to select the cor- rect month.

  • Page 117: Paper Tray For Two-Sided Printing

    E E E E Press the { { { { OK} } } } key. F F F F Press 0 0 0 0 or 1 1 1 1 until "7. Tray Paper Size" is displayed. G G G G Press the { { { { OK} } } } key.

  • Page 118: Bypass Paper Type

    Facsimile User Tools ❒ A received message is not printed on both sides of paper when the machine chooses a paper tray for printing the message for which Two-sided Printing is turned off. When the optional paper tray unit is installed, the machine chooses a tray for printing a received mes- sage in the following order of pri- ority: optional paper tray (tray2),...

  • Page 119: Auto Reset Timer

    • Special OHP transparencies, adhesive la- bels, postcards, envelopes Perform the following procedure to set the paper type for the bypass tray. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until “2.

  • Page 120: On Hook Timeout

    Facsimile User Tools I I I I Press the { { { { OK} } } } key. J J J J Press the { { { { User Tools} } } } key. The standby display reappears. On Hook Timeout This machine automatically cancels the On Hook Dial mode if you do not dial a number from the number keys...

  • Page 121: Key Operator Settings

    7. Key Operator Settings Key Operator Tools Menu This section describes functions that are mainly managed by key operators, such as various types of ID codes, type of telephone line the machine is connected to, User Parameters, or destinations for transmissions. The functions that are available for setting are listed below.
  • Page 122 Key Operator Settings Function Name Description Energy Save Timer Allows you to register the time for turning on/off the heater of the fusing unit. You can cut costs by turning the power off when nobody uses the ma- chine, such as at night or holidays. User Parameters Allow you to customize various settings to match your needs.
  • Page 123 Function Name Description System Param. TX Allows you to have information about the condition (System Parameter of your machine sent automatically to the nearest Transmission) service representative. Box Settings • Allows you to program, change, or delete Per- sonal Boxes. •...

  • Page 124: Using Key Operator Settings

    Key Operator Settings Using Key Operator Settings The chapter explains about functions the key operator handles. Resetting the ADF Counter You need to replace the ADF Mainte- nance Kit when you are prompted to do so by “ Replace ADF Mainte- ”...
  • Page 125 Note ❒ It is recommended that you print the Specified Sender List and keep it after programming or changing settings for this function. See p.118 “Printing a list of specified send- ers”. ❒ Authorized Reception is not avail- able for Polling Reception. ❒...
  • Page 126 Key Operator Settings B Press the { { { { OK} } } } key. C Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off". D Press the { { { { OK} } } } key. Note ❒...

  • Page 127: Memory Lock

    Memory Lock You can have messages from speci- fied senders stored in memory with- out printing by using the Memory Lock function. A password is re- quired when printing the Memory- locked messages in order to keep them confidential and private. If you do not program any specified send- ers, all incoming messages are re- ceived using Memory Lock.
  • Page 128 Key Operator Settings D D D D Press 0 0 0 0 or 1 1 1 1 until "4. Key Op. Tools" is displayed. E E E E Press the { { { { OK} } } } key. F F F F Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } .

  • Page 129: Multi-Copy Reception

    Deleting a specified sender A Press 0 0 0 0 or 1 1 1 1 until "3. Delete Sender" is displayed. B Press the { { { { OK} } } } key. C Press 0 0 0 0 or 1 1 1 1 to display the specified sender you want to delete.
  • Page 130 Key Operator Settings ❒ If the specified sender's fax machine is of the same make as your ma- chine, register the sender name reg- istered to their machine. If the specified sender's fax machine is of a different make, register the fax number.

  • Page 131: Specified Tray

    Programming/changing a specified sender A Press 0 0 0 0 or 1 1 1 1 until "2. Program Sender" is displayed. B Press the { { { { OK} } } } key. C Enter the sender name or send- er number of the other party's fax machine you want to pro- gram as a specified sender.
  • Page 132 Key Operator Settings ❒ It is recommended that you print the specified sender List and keep it after registering or editing set- tings for this function. See p.126 “Printing a list of specified send- ers”. ❒ The Specified Tray function is not available for the bypass tray (op- tion for Type1).
  • Page 133 H H H H Press 0 0 0 0 or 1 1 1 1 until "5. Specified Tray" is displayed. I I I I Press the { { { { OK} } } } key. J J J J Depending on the setting you re- quire, use one of the following procedures: Switching Specified Tray on/off...

  • Page 134: Two-Sided Reception

    Key Operator Settings Printing a list of specified senders A Press 0 0 0 0 or 1 1 1 1 to display "4. Print Sender List". B Press the { { { { OK} } } } key. C Press the { { { { Start} } } } key. The list is printed out.
  • Page 135 Switching Two–sided Reception on/off A Press 0 0 0 0 or 1 1 1 1 until “1. On/Off“ is displayed. B Press the { { { { OK} } } } key. C Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off".

  • Page 136: Remarks On Two-Sided Reception

    Key Operator Settings K K K K Press the { { { { User Tools} } } } key. The standby display reappears. Remarks on Two-sided Reception Limitation ❒ To use this function, all pages of the received document must be of the same size.

  • Page 137: Forwarding

    ❒ You can check the sender name or sender's fax number registered to the fax machines of specified send- ers in the Journal. See p.39 “Print- ing the Journal”. ❒ When a received message is print- ed on both sides of paper, the Length Reduction function cannot be used.
  • Page 138 Key Operator Settings ❒ The messages from the specified senders that you registered or mes- sages from the senders other than those you registered are forward- ed to the specified addresses. You can choose whether to have these messages forwarded also to the Forwarding Address with no spec- ified senders, if there are any, us- ing the User Parameters.
  • Page 139 Note ❒ Turn the Forwarding Mark fea- ture on or off with the User Pa- ra m e t e r s . Se e p . 1 3 8 “U s e r Parameters” (switch 02, bit 0). A A A A Press the { { { { User Tools} } } } key.
  • Page 140 Key Operator Settings C C C C Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off". D D D D Press the { { { { OK} } } } key. Note ❒ When you selected “On” with- out any Forwarding Station p r o g r a m m e d , y o u w i l l b e prompted to program a For-...

  • Page 141: Backup File Transmission Settings

    E Press 0 0 0 0 or 1 1 1 1 to choose wheth- er to store this item as a wild- card. Reference p.85 “Entering Characters”, Basic Features F Press the { { { { OK} } } } key. Deleting a specified sender A Press 0 0 0 0 or 1 1 1 1 until "2.
  • Page 142 Key Operator Settings • Memory Transmission p.34 “Memory Transmission”, Ba- sic Features • Transfer Request Transmission p.20 “Transfer Request” • Confidential Transmission p.7 “Sending Confidential Mes- sages” • SUB Code Transmission p.11 “SUB Code Transmission” • E-mail Transmission (NIC FAX unit [Option for Type1] required) •...

  • Page 143: Economy Transmission

    Switching Backup File Transmission on/off A Press 0 0 0 0 or 1 1 1 1 until “1. On/Off“ is displayed. B Press the { { { { OK} } } } key. C Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off".

  • Page 144: Energy Save Timer

    Key Operator Settings A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until "2. Fax Fea- tures" is displayed. C C C C Press the { { { { OK} } } } key.
  • Page 145 A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. C C C C Press the { { { { OK} } } } key.

  • Page 146: User Parameters

    Key Operator Settings G Enter the first time for the first on/off switching with the num- ber keys. Note ❒ You can enter any time be- tween 1:00 and 12:59. H Press the { { { { OK} } } } key. I Press 0 0 0 0 or 1 1 1 1 to select whether to turn the heater on or off at the set time.
  • Page 147 ❖ ❖ ❖ ❖ User Parameter List Switch Item Stamp home position Resolution home position Transmission Mode home position Halftone home position Emit a beep when a commu- nication is complete Return the machine to the home settings after each communication Forwarding Mark Center Mark...
  • Page 148 Key Operator Settings Switch Item Available Set- tings Print Communication Re- 1: On sult Report (Memory Trans- 0: Off mission) automatically Print File Reserve Report 1: On (Memory Transmission) au- 0: Off tomatically Print File Reserve Report 1: On (Polling Reception) auto- 0: Off matically Print Communication Re-...
  • Page 149 Switch Item Print Confidential File Re- port automatically Print the receiver name on Communication Failure Re- port Print failed transmission re- sults in the Journal Give priority to the informa- tion provided by the receiv- ing party when printing the receiver name on Commu- nication Result Report (Memory Transmission),...
  • Page 150 Key Operator Settings Switch Item Available Set- tings Substitute Reception 1: On 0: Off Condition for Substitute Re- 1: If Own Name ception or Own Fax Number is re- ceived 0: All incoming fax messages Restricted Access 1: On 0: Off Energy Saver mode 1: Fax Standby mode...
  • Page 151 Switch Item Multi-copy Reception Authorized Reception Specified Tray Selection Forwarding Using Key Operator Settings Available Set- Reference tings 00: Off p.121 “Multi- copy Reception” 01: Copy mes- sages from specified send- 11: Copy mes- sages from senders other than those you specify 00: Off p.116 “Autho-...
  • Page 152 Key Operator Settings Switch Item Available Set- tings Memory Lock 00: Off 01: Messages from specified senders 11: Messages from senders other than those you specify Forwarding function for 1: On messages intended for spec- 0: Off ified senders (messages in- tended for receivers other than those you specified if the setting for switch 08;...
  • Page 153 Switch Item Toner Saver Mode Copying Use the main G3 line as a PABX line (extension) or a PSTN line (outside line) Use the second G3 line as a PABX line (extension) or a PSTN line (outside line) The paper tray used for 2,1,0 printing Reports The paper tray selected first...
  • Page 154 Key Operator Settings Switch Necessary Options: Extra G3 Interface Unit Paper Tray Unit (Option for Type2) or Bypass Tray Unit (Option for Type1) 40MB Memory Card Limitation ❒ When setting the User Parameters (switch 20; bit 1,2,3) for "Enable", the machine may not be able to send or receive fax messages using multiple lines, or copy or print the received fax messages.

  • Page 155: How To Set The User Parameters

    How to set the User Parameters This section describes how to set the User Parameters, using transmission mode as an example. To change the transmission mode from Memory Transmission to Immediate Trans- mission, you need to change the bit 6 of switch 00 from 0 to 1.

  • Page 156: Id Codes

    Key Operator Settings Note ❒ The bits are numbered 7~0. The bits are displayed in as- cending order from right to left, the right most bit being bit 0. ❒ Each time you press number key { { { { 6} } } } , the value switches between 1 and 0.

  • Page 157: Programming

    Note ❒ You can check the programmed ID codes on the User Parameter List. It is recommended that you print and keep the list after you program or change IDs. See p.148 “Printing the User Parameter List”. ❒ You cannot receive faxes with the Confidential Reception feature without programming the Confi- dential ID beforehand.

  • Page 158: G3 Analog Line

    Key Operator Settings G3 Analog Line You need to make settings for the G3– 1 Analog Line before you connect the machine to a standard G3 analog line, and for the G3–2 Analog Line to con- nect to a G3 analog line by installing the optional extra G3 interface unit.
  • Page 159 D D D D Press 0 0 0 0 or 1 1 1 1 until "4. Key Op. Tools" is displayed. E E E E Press the { { { { OK} } } } key. F F F F Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } .

  • Page 160: Transfer Report

    Key Operator Settings Programming Outside Access Number A Press 0 0 0 0 or 1 1 1 1 to select "4. Out- side Access Number”. Note ❒ The code for each function that appears on the display varies depending on the in- stalled options or functions settings.

  • Page 161: File Retention

    H H H H Press 0 0 0 0 or 1 1 1 1 until "14. Transfer Report" is displayed. Note ❒ The code for each function that appears on the display varies depending on the installed op- tions or functions settings. I I I I Press the { { { { OK} } } } key.

  • Page 162: Network Settings

    Key Operator Settings Network Settings Use of these settings requires the NIC FAX unit (Option for Type1). Adjust these settings to set up the In- ternet Fax Feature (Option for Type1). For details, see Chapter 2, "Network Settings" in the NIC FAX unit manu- IP-Fax Parameter Settings Use of these settings requires the NIC FAX unit (Option for Type1).

  • Page 163: Memory File Transfer

    Memory File Transfer The Memory File Transfer function enables you to send all messages cur- rently stored in memory to another fax and have them printed out there, if your machine cannot print because the toner or paper has run out. You need to specify the forwarding desti- nation when using this function.

  • Page 164: Print Position

    Key Operator Settings J J J J Enter the fax number of the fax machine you want to send to with the number keys. K K K K Press the { { { { Start} } } } key. The transmission to the specified destination begins.

  • Page 165: Rds (Remote Diagnostic System)

    Note ❒ The printed image may not be complete if the margins are ex- cessively increased or decreased depending on the received fax. It is recommended that you check the printed image by printing a sample document when making adjustments. Adjusting the top margin A Press 0 0 0 0 or 1 1 1 1 until “1.

  • Page 166: System Parameter Transmission

    Key Operator Settings A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. C C C C Press the { { { { OK} } } } key.

  • Page 167: Box Settings

    H H H H Press 0 0 0 0 or 1 1 1 1 until "22. System Param. TX” is displayed. Note ❒ The code for each function that appears on the display varies depending on the installed op- tions or functions settings. I I I I Press the { { { { OK} } } } key.

  • Page 168: Personal Boxes

    Key Operator Settings Personal Boxes This feature lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB code (user code) that has been designated as a Personal Box beforehand.
  • Page 169 ❖ ❖ ❖ ❖ Receiver (optional) You can register one delivery des- tination for each Personal Box. Specify the Quick Dial key or Speed Dial that the delivery desti- nation is stored in. You can specify an e-mail address as the receiver when the NIC FAX unit (Option for Type1) is in- stalled.

  • Page 170: Deleting Personal Boxes

    Key Operator Settings K K K K Enter the SUB code you want to program as a Personal Box. Note ❒ If you make the code incorrect- ly, press the { { { { Clear/Stop} } } } key and try again. L L L L Press the { { { { OK} } } } key.

  • Page 171: Transfer Boxes

    H H H H Press 0 0 0 0 or 1 1 1 1 until "23. Box Set- tings" is displayed. Note ❒ The code for each function that appears on the display varies depending on the installed op- tions or functions settings. I I I I Press the { { { { OK} } } } key.

  • Page 172: Programming/Changing Transfer Boxes

    Key Operator Settings Programming/changing Transfer Boxes This section describes how to set up a Transfer Box for forwarding incom- ing SUB transfer request messages onto end receivers. You can store the following items: ❖ ❖ ❖ ❖ SUB code (required) Up to 20 characters long and can be composed of digits 0-9, "q", "p"...
  • Page 173 G G G G Press the { { { { OK} } } } key. H H H H Press 0 0 0 0 or 1 1 1 1 until "23. Box Set- tings" is displayed. Note ❒ The code for each function that appears on the display varies depending on the installed op- tions or functions settings.

  • Page 174: Deleting Transfer Boxes

    Key Operator Settings X X X X Depending on the setting you re- quire, use one of the following procedures: Programming/changing a Receive Station A Press 0 0 0 0 or 1 1 1 1 until “1. Pro- gram/Change“ is displayed. B Press the { { { { OK} } } } key.

  • Page 175: Printing The Box List

    Note ❒ The code for each function that appears on the display varies depending on the installed op- tions or functions settings. I I I I Press the { { { { OK} } } } key. J J J J Press 0 0 0 0 or 1 1 1 1 until “4.
  • Page 176 Key Operator Settings J J J J Press 0 0 0 0 or 1 1 1 1 until “5. Print Box List” is displayed. K K K K Press the { { { { OK} } } } key. L L L L Press the { { { { Start} } } } key.

  • Page 177: Solving Operation Problems

    8. Solving Operation Problems Clearing a Paper Jam in the Optional Paper Tray Unit Make sure which cover you need to open by reading the message in the display. Important ❒ The Fusing Unit and its surround- ing areas may be very hot. Do not touch areas other than those indi- cated in this manual when clearing a paper jam.

  • Page 178: Reading Reports

    Solving Operation Problems Reading Reports Error Report The error report is printed after each unsuccessful communication (both transmission and reception). The communication failure may normally be caused either by your machine, or the fax machine on the other end. Noise on the telephone line may also be one of the causes.

  • Page 179: Error Codes

    Error Codes Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, and weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot.
  • Page 180 Solving Operation Problems Code Possible Cause 1-01 Document length exceeded the maximum limit Same as for code 1-00 1-04 There is a problem with the scanner. 1-08 2-xx Possible fault in your machine 4-10 ID codes did not match. Co-ordinate ID codes with the other party. 5-20 Insufficient memory to receive the message.

  • Page 181: Maintaining Your Machine

    9. Maintaining Your Machine Loading Paper in the Optional Paper Tray Unit Important ❒ Make sure that copying or printing of received fax messages is not in progress before performing the following procedure. Note ❒ You can load up to 500 sheets in the optional paper tray unit.

  • Page 182: Loading Paper In The Bypass Tray

    Maintaining Your Machine Loading Paper in the Bypass Tray Note ❒ The bypass tray unit is an option for Type1. ❒ You can load paper in the bypass tray up to approximately 100 sheets (8 "×14" or smaller), 1 sheet (larger than 8 postcards or envelopes.
  • Page 183 D D D D Push down the paper guide re- lease lever. Note ❒ If you set A4, 8 " × 11" or larg- er paper, hold the edge of the paper and push down the paper guide release lever. ❒...

  • Page 184: Changing The Paper Size

    Maintaining Your Machine Changing the Paper Size Changing the Paper Size in the Main Paper Tray The following example explains how to switch to A4 size paper. To switch to other paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the tray.

  • Page 185: Changing The Paper Size In The Optional Paper Tray Unit

    E E E E Push the metal plate down. F F F F Square the paper and load it in the tray. Important ❒ Do not stack paper over the lim- it mark. ❒ Fan the paper before loading it in the tray.
  • Page 186 Maintaining Your Machine C C C C While pressing the release lever, adjust the side fence. D D D D Push the metal plate down, and then square the paper and load it in the tray. Important ❒ Do not stack paper over the lim- it mark.

  • Page 187: Cleaning The Scanner

    Cleaning the Scanner To maintain the machine, clean the scanner regularly. A A A A Open the ADF unit while push- ing the release button. B B B B Wipe the white strip (1) and con- tact glass (2). Use a soft dry cloth. If dirt is hard to remove, wip e with a w ell- wrung damp cloth, then wipe dry with a soft, dry cloth.

  • Page 188: Replacing The Adf Maintenance Kit

    Maintaining Your Machine Replacing the ADF Maintenance Kit In order to ensure maximum perfor- mance of your fax machine, the ADF Maintenance Kit is provided. You can replace the ADF Maintenance Kit af- ter approximately 45,000 originals have been scanned with the ADF. You need to replace the ADF Mainte- nance Kit when you are prompted to do so by a message on the display:...

  • Page 189: Replacing The Photo Conductor Unit (Pcu)

    Replacing the Photo Conductor Unit (PCU) Important ❒ When you take out the new PCU, do not touch the blue part (1). ❒ Make sure that 100% appears on the display before you turn off the power. If the power is turned off for 12 hours or longer, all docu- ments stored in memory are delet- A A A A...
  • Page 190 Maintaining Your Machine F F F F Pull the PCU while pushing A A A A . Note ❒ If the PCU can not be pulled, make sure the right cover is opened. G G G G Pull out the PCU holding the han- dle.
  • Page 191 M M M M Pull the two red tags to remove the plastic strips. N N N N Return the toner cartridge. Push the toner cartridge until it locks into place. O O O O Close the right cover and front cov- Replacing the Photo Conductor Unit (PCU) ZHMH190E...

  • Page 192: Replacing The Stamp Cartridge

    Maintaining Your Machine Replacing the Stamp Cartridge When the stamp mark begins to fade, it is time to replace the stamp car- tridge. Note ❒ Only use stamp cartridges designed specifically for this machine. ❒ One stamp cartridge can stamp ap- proximately 3,000 times.
  • Page 193 E E E E Replace the stamp cover until it clicks. F F F F Close the ADF unit, making sure that it clicks firmly into place. Replacing the Stamp Cartridge ZHMH270E...
  • Page 194 Maintaining Your Machine...

  • Page 195: 10. Appendix

    Installing, Moving, and Disposing of the Machine This section provides you with information about installation, move and dispos- al of this machine. Machine Environment If the machine is installed in an inappropriate location, you may not be able to make copies or send or receive fax messages properly. Doing so may also cause the machine to malfunction.
  • Page 196 Appendix ❖ ❖ ❖ ❖ Use this machine in an environment that satisfies the conditions described in the di- agram below. Temperature 89.6 / 32 80.6 / 27 / 25 / 15 / 10 Note ❒ When the machine is subject to a sudden and drastic change in tempera- ture or humidity, condensation in the machine may affect the printing quality of the copied images or received messages.

  • Page 197: Location

    Location Allow enough space around the machine for smooth fax or copy operation, and servicing by a service representative. Note ❒ A working space of at least 30 cm (1.0 ft.) is necessary at the right side of the machine. Installing, Moving, and Disposing of the Machine ZHMH280E...

  • Page 198: Connecting The Power And Switching On

    Appendix Connecting the Power and Switching On R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. •...

  • Page 199: Moving The Machine

    Moving the Machine R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • Make sure that 100% appears on the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in mem- ory are deleted.

  • Page 200: Connecting To A Telephone Line

    Appendix Connecting to a Telephone Line Connecting the Machine to the Telephone Line R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. RATTENTION: • Pour réduire le risque d'incendie, utilis- er uniquement des conducteurs de télé- communications 26 AWG ou de section supérieure.

  • Page 201: Supplies

    Supplies ❖ ❖ ❖ ❖ Toner Cartridge One toner cartridge can print approximately 5,000 sheets (ITU-T #1Chart). Product Name Toner Cartridge ❖ ❖ ❖ ❖ ADF Maintenance Kit One ADF maintenance kit should be replaced after feeding approximately 45,000 sheets of originals. Product Name ADF Maintenance Kit ❖...

  • Page 202: Options

    Appendix Options 40MB Memory Card Following features are enhanced when you install the optional 40MB memory card: • Increasing the number of documents that you can store in the machine's memory • Setting the Resolution to Extra Super Fine when copying, and printing the re- ceived messages ❖...

  • Page 203: Nic Fax Unit (Option For Type1)

    NIC FAX Unit (Option for Type1) The NIC FAX unit (Option for Type1) enables you to send fax messages as e-mail to another fax machine or send them to a personal computer. You can also re- ceive such e-mail from another fax machine. The NIC FAX unit (Option for Type1) enables you to connect the machine to a LAN environment and use the following functions: •...

  • Page 204: Paper Tray Unit

    Appendix Paper Tray Unit You can load up to 500 sheets of A4 L or 8 "×14" L, 8 "×13" L, 8 ified Tray function by installing the optional paper tray unit. See p.123 “Speci- fied Tray” . Note ❒ Type1 is equipped with the first optional paper tray unit in standard. ❒...

  • Page 205: Specifications

    Specifications ❖ ❖ ❖ ❖ Power supply: 120V, 60Hz ❖ ❖ ❖ ❖ Power consumption Energy Saver Mode: Standby Mode: Transmission: Reception: Copying: When no option is installed. ❖ ❖ ❖ ❖ Noise emission Sound Power Level During Printing (one-sided) During Printing (two-sided) During Copying Standby...
  • Page 206 Appendix ❖ ❖ ❖ ❖ Transmission time: Less than 3 seconds at 33,600 bps (JBIG coding) Note ❒ The values above are measured when sending an A4 size original with standard resolution (8 × 3.85 lines/mm (200 × 100 dpi) with JBIG coding) with Memory Transmission.

  • Page 207: Acceptable Types Of Originals

    Acceptable Types of Originals Make sure your originals are completely dry before placing them in the machine. Originals containing wet ink or correcting fluid will mark the scanner and affect the resulting image. Acceptable original sizes Where Original is Acceptable Original Placed Size Auto Document Feed-...

  • Page 208: Paper

    Appendix Paper It is recommended that you use your supplier's paper for the best printing results. • You can use paper of equivalent thickness to your supplier's paper. Recommended paper sizes and types The recommended sizes, types and sheets of paper that you can load in the ma- chine are described below.

  • Page 209: Non-Recommended Paper

    Non-recommended paper Do not use the paper listed below. Using these kinds of paper may cause paper jams. • Curled, wavy, creased or dog-eared paper • Torn paper • Paper with holes • Paper with an unsmooth surface • Paper with an slippery surface •...

  • Page 210: Entering Energy Saver Mode

    Appendix Values vary according to options installed and settings of the User Parameters. In Energy Saver Standby mode, letting the heating roller cool to room tempera- ture will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

  • Page 211: Exiting Energy Saver Mode

    Exiting Energy Saver Mode Your machine exits Energy Saver Mode automatically when a fax is received, an e-mail message is received with the NIC FAX unit, and paper is printed out with the PC printing function (optional). To exit Energy Saver Mode manually: •...

  • Page 212: Maximum Values

    Appendix Maximum Values The following table describes the maximum value for each item. Item Memory The number of pages that you can store in memory (Using ITU-T #1Chart, Resolution: Standard, Original Type: Halftone Off) Total number of Memory Transmission files The number of destinations you can specify for one file Total number of destinations that you can...

  • Page 213: Index

    INDEX Acceptable originals , 199 ADF Counter Resetting , 116 ADF Maintenance Kit , 180 Adjusting the Display Contrast , 107 Adjusting the Printing Density , 78 Authorized Reception , 116 Auto Document , 57 Auto Document Original , 105 Automatic Redial , 62 Auto Reset Timer , 111 Backup File Transmission , 59 , 135...
  • Page 214 Jams, Clearing , 169 JBIG Reception , 74 JBIG Transmission , 59 Journal , 39 , 40 Key Layout , 154 Key Operator Settings , 113 Key Operator Tools Menu , 113 Label , 56 Label Insertion , 55 Language Selection , 94 Loading Paper , 173 Machine Environment , 187 Maintaining , 173...
  • Page 215 Replacing the Stamp Cartridge , 184 Reports , 60 Error Report , 170 Power Failure Report , 170 Reading Reports , 170 Reports/Lists , 105 Requesting Party , 20 , 71 Retrying a Failed Transmission , 31 Scanner Cleaning , 179 Scanner Cleaning Message , 58 Scanning area , 199 Selecting the Line , 50...
  • Page 216 MEMO...
  • Page 217 MEMO...
  • Page 218 MEMO H557-8400...
  • Page 219 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2004...
  • Page 220 Type for 3760/F540/LF411/4420L Type for 3760nf/F550/LF416e/4420NF Printed in China EN USA H557-8400...

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