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Gestetner F540 Operating Instructions Manual

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COLOR NIC FAX UNIT
TYPE410

Operating Instructions

Introduction
Getting Started
Using Scan to E-mail Functions
Using Internet Fax Functions
Using IP-Fax Functions
Using LAN-Fax Functions
Using Network Delivery Scanner Functions
Registering Addresses
Making Settings through a Web Browser
Troubleshooting
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.

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Summary of Contents for Gestetner F540

  • Page 1: Operating Instructions

    COLOR NIC FAX UNIT TYPE410 Operating Instructions Introduction Getting Started Using Scan to E-mail Functions Using Internet Fax Functions Using IP-Fax Functions Using LAN-Fax Functions Using Network Delivery Scanner Functions Registering Addresses Making Settings through a Web Browser Troubleshooting Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.
  • Page 2 Introduction Thank you for purchasing NIC FAX. This manual contains important information you need to know in order to get the most out of the powerful features and functions of this product. Be sure to read it care- fully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agreement.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS What Do You Want to Do with This Machine? ............1 How to Read This Manual ..................2 Manuals for This Machine ..................3 NIC FAX Unit Manual (on CD-ROM) (this manual) ............ 3 NIC FAX Unit CD-ROM Manual ................. 3 Basic Features ......................
  • Page 4 Installing the Software..................46 Auto-run Program.....................46 Quick Install......................46 Installing the Driver and Utilities Individually ............48 LAN-Fax Driver......................48 SmartDeviceMonitor for Client................51 SmartDeviceMonitor for Admin................52 DeskTopBinder Lite ....................53 ScanRouter V2 Lite ....................54 Software Included on the CD-ROM ..............55 List of Files .......................55 LAN-Fax Driver ......................
  • Page 5 5. Using IP-Fax Functions Transmitting IP-Fax ................... 100 Transmitting by Specifying an IP Address or Host Name ........100 Transmitting by Specifying a VoIP Gateway ............101 Transmitting by Specifying an Alias Fax Number ..........103 Canceling Transmission of an IP-Fax .............. 105 While the Original Is Being Scanned In..............105 After the Original Has Been Scanned In ..............
  • Page 6 9. Making Settings through a Web Browser Connecting from your Computer ..............153 System Requirements.................... 153 Initial Display ......................154 Functions You Can Check or Set Up ............... 156 Using Online Help ....................157 10.Troubleshooting Error Messages ....................159 NIC FAX Display Messages................... 159 Web Browser Initial Display Messages ..............163 LAN-Fax Operation Messages................

  • Page 7: What Do You Want To Do With This Machine

    What Do You Want to Do with This Machine? This is the summary of this machine's features showing which page you have to read for detailed information. I Want... Reference to change the interval time for automatic e- p.40 “Mail RX Interval (Mail Reception Inter- mail reception val)”...

  • Page 8: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 9: Manuals For This Machine

    Manuals for This Machine Three Facsimile Reference manuals are provided, the Basic Features manual, the Advanced Features manual, and Before You Use This Machine manual . For Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual, NIC FAX Unit CD-ROM manual are also provided.

  • Page 11: Introduction

    1. Introduction Scan to E-mail Functions There are two types of scanner related functions Scan to E-mail and Network De- livery Scanner. This section describes about the Scan to E-mail function. For de- tails about the Network Delivery Scanner function, see p.13 “Network Delivery Scanner Functions”.

  • Page 12: Functions Not Supported By Scan To E-Mail

    Introduction Functions Not Supported by Scan to E-mail The following functions are supported with standard fax transmission and re- ception, but not with Scan to E-mail transmission. • Immediate Transmission for monochrome originals, Memory Transmission for color originals • Confidential Transmission •...

  • Page 13: Internet Fax Functions

    Internet Fax Functions Internet Fax Functions NIC FAX converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by NIC FAX can be received by another NIC FAX or a computer. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

  • Page 14: Internet Fax Precautions

    Introduction Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, NIC FAX usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons.

  • Page 15: Functions Not Supported By E-Mail Reception

    Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet faxing. • ID Reception • Confidential Reception • Memory Lock Reception • Polling Reception • SEP Code Polling Reception •...

  • Page 16: Ip-Fax Functions

    Introduction IP-Fax Functions With the IP-Fax feature, you can send or receive faxes through fax machines di- rectly connected to the same network using TCP/IP protocol. Use the IP address or host name instead of the fax number to specify the desti- nation machine, or use the alias number when using the gatekeeper.

  • Page 17: Ip-Fax Precautions

    IP-Fax Functions - Glossary ❖ ❖ ❖ ❖ Gatekeeper This is a device that manages equipment connected to an IP network by con- verting and authenticating addresses. ❖ ❖ ❖ ❖ VoIP (Voice over Internet Protocol) This is a technology that enables voice communications over the Internet by linking telephone network and IP network.

  • Page 18: Lan-Fax Functions

    Introduction LAN-Fax Functions With a NIC FAX connected to a LAN, you can use a telephone line to send a fax created using a computer application to another fax machine. To send a fax, simply select [Print] from the Windows application, and then select LAN-Fax as the printer and specify a destination.

  • Page 19: Network Delivery Scanner Functions

    Network Delivery Scanner Functions Network Delivery Scanner Functions You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Profession- al. The documents scanned in by NIC FAX can be saved in the network server or in designated folders on network computers. Note ❒...

  • Page 20: Using Scanrouter V2 Lite Server

    Introduction Using ScanRouter V2 Lite Server Documents scanned in by NIC FAX are sent to the ScanRouter V2 Lite server. Sent documents are delivered to or saved in the following locations depending on the setting of ScanRouter V2 Lite server: ScanRouter V2 Lite server Fax In-Tray The designated folder on the same network as the ScanRouter V2 Lite server GFLNFX1E...

  • Page 21: Using Scanrouter V2 Professional Server

    Network Delivery Scanner Functions Using ScanRouter V2 Professional Server Documents received from other fax machines or scanned by NIC FAX itself are sent to the ScanRouter V2 Professional server. Sent documents are delivered to or saved in the following locations depending on the setting of ScanRouter V2 Professional server: Fax In-Tray in the ScanRouter V2 Professional server The designated folder on the same network as the ScanRouter V2 Professional...

  • Page 22: Functions Not Supported By Network Delivery Scanner

    Introduction Functions Not Supported by Network Delivery Scanner The following functions are supported with standard fax transmission and re- ception, but not with Network Delivery Scanner. • Immediate Transmission for monochrome originals, Memory Transmission for color originals • Confidential Transmission •...

  • Page 23: How To Read This Manual

    Network Delivery Scanner Functions How to Read This Manual This manual describes the Network Delivery Scanner function that uses Scan- Router V2 Lite/Professional. Note that descriptions in some of the sections are applicable to both applications, and descriptions in other sections are applicable only to particular applications.

  • Page 24: Necessary Operation Manuals

    Introduction Necessary Operation Manuals Several other operation manuals are provided other than this that are necessary for using ScanRouter V2 Lite/Professional. Refer to the table below to find ad- ditional instructions that are necessary to you. ❖ ❖ ❖ ❖ When Using ScanRouter V2 Lite Basic Features manual/Advanced Features The Basic Features manual explains the most manual...

  • Page 25: Overview Of Setting Up And Delivering Data

    Network Delivery Scanner Functions Overview of Setting Up and Delivering Data In order to deliver data to designated server or fax machines, you need to set up NIC FAX and the server correctly. First, follow the steps described below before delivering data.

  • Page 26: Using Scanrouter V2 Professional

    Introduction Using ScanRouter V2 Professional Preparation You need to adjust "Network" settings beforehand. Also, you need to contact your service representative for the setup. Read precautions to use ScanRouter V2 Professional with NIC FAX. See p.122 “Setting up ScanRouter V2 Professional”. GFLNFX4E Install ScanRouter V2 Professional on the computer server.

  • Page 27: Precautions For Reading Instructions And Online Help

    Network Delivery Scanner Functions Precautions for Reading Instructions and Online Help When using ScanRouter V2 Lite/Professional with NIC FAX, some specifica- tions differ from those described in the ScanRouter V2 Lite Management Guide stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are provided with ScanRouter V2 Professional.

  • Page 28: Making Settings Through A Web Browser

    Introduction Making Settings through a Web Browser Using a Web browser on your computer connected to a network, you can check the condition of fax communications as well as make changes to settings. Note ❒ You need to connect NIC FAX to a LAN and make "Network" settings in or- der to make fax settings through a Web browser.

  • Page 29: Getting Started

    2. Getting Started Control Panel This section describes the control panel buttons and indicators that are unique to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Ba- sic Features for details on other control panel buttons and indicators. The following illustration is for Type 2.
  • Page 30 Getting Started { { { { @} } } } { { { { .} } } } Space key (when selecting the QWERTY layout) You can use "@", ".", and Space to enter e- mail address, IP address, host name or alias fax number.

  • Page 31: Before Using Network Functions

    Before Using Network Functions Before Using Network Functions Before using network functions, you Note need to connect the machine to a ❒ The LAN cable loop should be LAN, and assign necessary functions about 5.1 cm (2 inches) (L) from to the user function keys.
  • Page 32 Getting Started You also can turn on or off in "Auto Reference Mail RX (Auto Mail Reception)" of p.61 “Using Scan to E-mail the "Network" settings. See p.43 Functions” “Auto Mail RX (Auto Mail Recep- p.74 “Transmitting Internet tion)”. Fax” ❖...
  • Page 33 Before Using Network Functions ❖ ❖ ❖ ❖ Scanner (Scan to E-mail) This function must be assigned in order to use Scan to E-mail or Net- work Delivery Scanner. To send scanned documents to computers using Scan to E-mail, press the assigned user function key to specify the mail address.

  • Page 34: Nic Fax Initial Settings

    Getting Started NIC FAX Initial Settings NIC FAX settings of the machine include the following items. ❖ ❖ ❖ ❖ How to Read This Table Required: Setting required Optional: Setting required in order to use function, or as necessary : Setting not required Items you can acquire from the DHCP server when the Network Boot function is active Items you cannot set using the Web browser...
  • Page 35 NIC FAX Initial Settings Used function Scanner function Internet Fax function Item Network Boot Optional Optional Optional Option- Option- Optional    WINS Server Addr. Option- Option- Optional (WINS server ad- dress) ❖ ❖ ❖ ❖ Mail Server settings Used function Scanner function Internet Fax function...
  • Page 36 Getting Started Used function Scanner function Internet Fax function Item  Mail to Admin. Optional Optional Optional Optional Optional (Mail to administrator)  Backup Mail TX Optional Optional Optional Optional Optional (Backup mail transmission)     Max. Mail Size Optional Optional (Maximum mail size)
  • Page 37 NIC FAX Initial Settings ❒ Set "Yes" with user parameters beforehand to use the gatekeeper for IP-Fax transmission. See p.166 “User Parameters” (switch 32, bit 0). Reference p.93 “SMTP Reception” p.153 “Making Settings through a Web Browser” ❖ ❖ ❖ ❖ Safer E-mail Transmission and Reception To transmit and receive e-mail via the Internet with more security, you can use APOP, SMTP authentication, and POP before SMTP for NIC FAX.
  • Page 38 Getting Started ❖ ❖ ❖ ❖ Network Boot Network boot automatically acquires information related to network settings from the network's DHCP server. Setting Network Boot to "DHCP" activates the Network Boot function. See p.37 “Network Boot”. You do not need to set that information on the machine. You can acquire the following information from the DHCP server: Acquired information Descriptions...
  • Page 39 NIC FAX Initial Settings ❖ ❖ ❖ ❖ WINS Server If a WINS server is running, the NIC FAX registers the host name and IP ad- dress to the WINS server, and renews them periodically. Computers with the WINS client function allow you to communicate with the NIC FAX using the host name instead of the IP address.

  • Page 40: Network Settings

    Getting Started Note Network Settings ❒ The number of the function dif- fers depending on the options A A A A Press the { { { { User Tools} } } } key. installed. H H H H Press the { { { { OK} } } } key. I I I I Press the 0 0 0 0 or 1 1 1 1 key to display the item you want to set.
  • Page 41 NIC FAX Initial Settings Consult your systems administra- Gateway Address tor if you are unsure about this set- ting. Enter the default gateway address. A Enter the IP address using the This is the IP address of the router number keys. through which connection is made to other networks.
  • Page 42 Getting Started B Press the { { { { OK} } } } key. A Enter the primary DNS server address using the number T h e dis play returns to the keys. TCP/IP settings menu. Domain Name Enter the domain name of NIC Note FAX.
  • Page 43 NIC FAX Initial Settings Consult your systems administra- Access Control tor if you are unsure about this set- t in g . I f yo u s et t h i s v a l u e to Enter the access control setting. "0.0.0.0", Access Control is not When using the Web browser available.

  • Page 44: Mail Server Settings

    Getting Started ❒ You can enter "." and "@" with WINS Server Addr. (WINS the Quick Dial key in each ad- Server Address) dress setting. Pressing the { { { { Sym- bols } } } } key enables entering Enter the IP address of the WINS s y m b o l s .
  • Page 45 NIC FAX Initial Settings POP Server Mail Address Enter the IP address of the POP Enter the mail address of NIC server. FAX. The POP server is the server that Consult your systems administra- receives e-mail over the Internet. tor if you are unsure about this set- ting.
  • Page 46 Getting Started Password Time Zone Enter the login password to be Enter the time difference between used for connection to the POP your time zone and Greenwich server. Mean Time. A Press the 0 0 0 0 or 1 1 1 1 key to adjust Consult your systems administra- tor if you are unsure about this set- the time difference.
  • Page 47 NIC FAX Initial Settings Note Max. Mail Size (Maximum Mail ❒ You can enter up to 127 char- Size) acters. Make this setting when you want ❒ If you make a mistake, press to limit the size of e-mail messages the 0 or 1 key to move the that are transmitted, if receivers display cursor, and then...
  • Page 48 Getting Started E Press the 0 0 0 0 or 1 1 1 1 key to dis- Note play "2. Available Size". ❒ No Error Report is output even when e-mail is discarded. A Enter the e-mail address for limiting routing. F Press the { { { { OK} } } } key.

  • Page 49: Auto Mail Rx (Auto Mail Reception)

    NIC FAX Initial Settings A A A A Press the 0 0 0 0 or 1 1 1 1 key to display Note ❒ If you want to enter the serv- "3. Auto Mail RX". er address with a domain name, make sure that the DNS server address is speci- fied in advance.

  • Page 50: Ip-Fax Parameter Settings

    Getting Started G G G G Press the 0 0 0 0 or 1 1 1 1 key to display IP-Fax Parameter Settings "16. IP-Fax Parameter". Preparation Select "Yes" with user parameters to use the gatekeeper for IP-Fax transmission. See p.166 “User Pa- Note rameters”...
  • Page 51 NIC FAX Initial Settings B Press the { { { { OK} } } } key. The display returns to the IP- Fax Parameter settings menu. Own Fax Number (Alias Fax Number) Own Fax Number is an alias fax number that represents the IP ad- dress in a shortened form;...

  • Page 52: Installing The Software

    Getting Started Installing the Software NIC FAX comes with a CD-ROM con- Quick Install taining the driver and utilities for LAN-Fax and Network Delivery You can install software easily, using Scanner functions. the CD-ROM provided. By simply Note pressing Quick Install, the following ❒...
  • Page 53 Installing the Software D D D D G G G G Click [Quick Install]. Click [Install]. The following display appears and installation starts. Software License Agreement ap- The Installation Completion dialog pears. box appears. E E E E Make sure you read it carefully, Note click [I accept the agreement.], and ❒...

  • Page 54: Installing The Driver And Utilities Individually

    Getting Started H H H H To restart the computer, click [Yes. Installing the Driver and Restart right now.] Utilities Individually LAN-Fax Driver Note ❒ You need to install SmartDevice- Monitor for Client before LAN-Fax Drivers. If SmartDeviceMonitor for Client is not installed, follow the steps described in SmartDe- viceMonitor for Client.
  • Page 55 Installing the Software D D D D H H H H Click [LAN-Fax Driver]. Double-click [Printer Name: <LAN- Fax F3>]. I I I I [Add Printer and Utility Wizard] starts, Click [Port], and then [Add]. and Software License Agreement appears. E E E E Make sure you read it carefully, click [I accept the agreement.], and...
  • Page 56 Getting Started K K K K Reference Click [Specify Address]. p.32 “Network Boot” p.33 “WINS Server” M M M M Check to see if [TCP/IP] is selected and the machine's port name is displayed correctly, and then click [OK]. L L L L Enter the IP address or host name assigned to NIC FAX, and then click [OK].

  • Page 57: Smartdevicemonitor For Client

    Installing the Software P P P P To restart the computer, click [Yes. SmartDeviceMonitor for Client Restart right now.] A A A A Before beginning installation, exit all other applications. B B B B Insert the CD-ROM that contains NIC FAX Driver and Utilities into the CD drive on your computer.

  • Page 58: Smartdevicemonitor For Admin

    Getting Started E E E E H H H H Make sure you read it carefully, Make sure you read it carefully, click [I accept the agreement.], and and then click [Yes]. then click [Next]. F F F F I I I I Select the [SmartDeviceMonitor for Follow the steps displayed on the Client] check box, and then click...

  • Page 59: Desktopbinder Lite

    Installing the Software D D D D G G G G Click [SmartDeviceMonitor for Client / Click [Next]. Admin]. Software License Agreement ap- pears. [Add Printer and Utility Wizard] starts, H H H H and Software License Agreement Make sure you read it carefully, appears.

  • Page 60: Scanrouter V2 Lite

    Getting Started C C C C Select the language you want, and ScanRouter V2 Lite then click [OK]. A A A A Before beginning installation, exit all other applications. B B B B Insert the CD-ROM that contains NIC FAX Driver and Utilities into the CD drive on the server com- puter.

  • Page 61: Software Included On The Cd-Rom

    Software Included on the CD-ROM Software Included on the CD-ROM List of Files The software for LAN-Fax features or Network Delivery Scanner function is stored in the following directories on the CD-ROM. CD-ROM SETUP.EXE Software installer DRIVERS LAN-Fax WIN9X_ME LAN-Fax Driver, Address Book, LAN-Fax Cover Sheet Editor (for Windows 95/98/Me) LAN-Fax Driver, Address Book, LAN-Fax Cover Sheet Editor (for Windows NT4.0)

  • Page 62: Address Book

    Getting Started ❖ ❖ ❖ ❖ System Requirements • Computer IBM PC/AT or compatible running Windows 95, Windows 98, Windows Me, Windows NT4.0, Windows 2000, Windows XP, Windows Server 2003 Limitation ❒ LAN-Fax Driver does not work with Windows NT on RISC processors (MIPS R series, Alpha AXP or PowerPC).

  • Page 63: Smartdevicemonitor For Client

    Software Included on the CD-ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client allows you to use NIC FAX as a network printer. Note ❒ See SmartDeviceMonitor for Client Help for the detailed instructions. ❖ ❖ ❖ ❖ File Location SmartDeviceMonitor for Client is stored in the following directory on the CD- ROM: NETWORK\DEVMON\CLIENT ❖...

  • Page 64: Desktopbinder Lite

    Getting Started ❖ ❖ ❖ ❖ File Location SmartDeviceMonitor for Admin is stored in the following directory on the CD-ROM: NETWORK\DEVMON\ADMIN ❖ ❖ ❖ ❖ Operating System • Microsoft Windows 95/98/Me • Microsoft Windows NT4.0 • Microsoft Windows 2000/XP DeskTopBinder Lite DeskTopBinder Lite enables you to handle various data including scanned im- ages, documents or files created with various software, or image files you al- ready have.

  • Page 65: Scanrouter V2 Lite

    Software Included on the CD-ROM Microsoft Windows XP Home Edition Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition ❖ ❖ ❖ ❖ Software Installed with DeskTopBinder Lite • Auto Document Link Monitors the delivery server regularly, picks up newly arrived documents in the Fax In-Tray, and sends notification to users when new documents are delivered to the server.

  • Page 66: Online Help

    Getting Started ❖ ❖ ❖ ❖ Software Installed with ScanRouter V2 Lite • Administration Utility This application helps you run the delivery network system using Scan- Router V2 Lite. With this utility, the destination(s) of scanned documents and sender(s) in- formation can be programmed into the delivery server.

  • Page 67: Using Scan To E-Mail Functions

    3. Using Scan to E-mail Functions There are two types of scanner related functions Scan to E-mail and Network De- livery Scanner. This section describes the Scan to E-mail function. If you want to deliver the scanned data to destinations registered to a networked ScanRouter V2 Lite server or ScanRouter V2 Professional server, see p.117 “Using Network Delivery Scanner Functions”.
  • Page 68 Using Scan to E-mail Functions ❒ If you send e-mail without set- ❒ You need to select a format of ting a subject/message in "Sub- transmitted files with user param- ject/Message" under "Mail eters or the user function key. If Options"...
  • Page 69 Scanning a Color Original A A A A D D D D Make sure the Memory Trans. in- Make any settings for "Mail Op- dicator is not lit. tions", if necessary. Note ❒ Proceed to step if you do not want to make any Mail Options settings.
  • Page 70 Using Scan to E-mail Functions E E E E B If you want to enter a message, Press 0 0 0 0 or 1 1 1 1 key to display the press the user function key item you want to set, and then ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the press the { { { { OK} } } } key.
  • Page 71 Scanning a Color Original B Press the { { { { OK} } } } key. Note F F F F ❒ On Type 2 machines, the Scan- Set the original. ner (Scan to E-mail) function G G G G is pre-assigned to the { { { { F10} } } } Press the { { { { Resolution} } } } key to select data resolution.

  • Page 72: Scanner Rgb

    Using Scan to E-mail Functions ❒ If you incorrectly enter char- acters, press the { { { { Clear/Stop} } } } Scanner RGB key, and then enter the cor- You can adjust the color balance for rect characters. Color Scanning by using the Scanner C Press the { { { { OK} } } } key.
  • Page 73 Scanning a Color Original F F F F Press the 0 0 0 0 or 1 1 1 1 key to display "7. Scanner RGB". G G G G Press the { { { { OK} } } } key. The Scanner RGB display appears.

  • Page 74: Scanning A Monochrome Original

    Using Scan to E-mail Functions Scanning a Monochrome Original ❒ If you send e-mail without set- You can scan monochrome originals and transmit them as image files with ting a subject/message in "Sub- e-mail. The originals are converted ject/Message" under "Mail into PDF or TIFF-F image files.
  • Page 75 Scanning a Monochrome Original ❒ When you transmit e-mail by the Using { { { { Trans. Option} } } } Key Scanner function specifying a user code, and the e-mail address is set A Press the { { { { Trans. Option} } } } key. as the routing destination of the specified user code, a Communica- tion Result Report is sent after the...
  • Page 76 Using Scan to E-mail Functions B If you want to enter a message, Subject/Message press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the A Enter the subject.
  • Page 77 Scanning a Monochrome Original F F F F B Press the { { { { OK} } } } key. Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Scanner Viewer URL Information (Scan to E-mail) function.
  • Page 78 Using Scan to E-mail Functions ❒ You can enter the "." and "@" ❒ To cancel transmission of a Scan with the Quick Dial keys. Press to E-mail, follow the same pro- the { { { { Symbols} } } } key when you cedure as for canceling an Inter- want to enter other symbols.

  • Page 79: Using Internet Fax Functions

    4. Using Internet Fax Functions E-mail Server Settings (by Network Administrator) The information in this section is for your network administrator. Mail Server Settings NIC FAX uses an Internet e-mail system to send Internet faxes. Since it automat- ically connects to the e-mail server to get e-mail, a NIC FAX account and pass- word must be set up on the e-mail server.

  • Page 80: Transmitting Internet Fax

    Using Internet Fax Functions Transmitting Internet Fax ❒ If you send e-mail without set- Preparation ting a subject/message in "Sub- You need to make Network set- ject/Message" under "Mail tings beforehand. See p.28 “NIC Options", the subject is auto- FAX Initial Settings”. matically inserted.
  • Page 81 Transmitting Internet Fax A A A A Note Make sure that the Memory Trans. ❒ Because NIC FAX sends documents indicator is lit. as e-mail messages with an at- tached TIFF-F image, viewer appli- cations are required in order to view documents when they are re- ceived on a computer.
  • Page 82 Using Internet Fax Functions Using { { { { Trans. Option} } } } Key Subject/Message A Press the { { { { Trans. Option} } } } key. A Enter the subject. Note ❒ If you do not want to enter a subject, proceed to step B.
  • Page 83 Transmitting Internet Fax B If you want to enter a message, B Press the { { { { OK} } } } key. press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Viewer URL Information E-mail Message function.
  • Page 84 Using Internet Fax Functions ❒ You can enter the "." and "@" • When specifying the address using the Redial function. with the Quick Dial keys. Press the { { { { Symbols} } } } key when you Reference want to enter other symbols.
  • Page 85 Transmitting Internet Fax - About the E-mail Subject - When using NIC FAX with Broadcasting and Sequential If no subject is specified for "Sub- Broadcasting ject/Message" in "Mail Options", the following subject is automatically in- Broadcasting is used to send e-mail serted: when multiple addresses are speci- fied for transmission.

  • Page 86: Confirming Reception

    Using Internet Fax Functions ❒ Reception confirmation results are Confirming Reception only shown in Journal. The Result column in all other files, lists, and When Reception Confirmation is se- transmission reports show "- -". lected, the receiver sends back a re- ❒...
  • Page 87 Transmitting Internet Fax Important ❒ It is recommended that you dou- ble-check the e-mail address of an administrator before the Journal is transmitted. If the e-mail address of the administrator is not correct, your important Journal may be lost and sent CSV file is not left on NIC FAX.

  • Page 88: Transfer Request

    Using Internet Fax Functions Transfer Request You can request transfer specifying Quick Dial, Speed Dial, and Group destina- tions registered in Transfer Station. Transfer requests allow you to make use of the Internet to reduce costs, particularly with long distance and international communications.
  • Page 89 Transfer Request Limitation ❒ Fax machines that are equipped with NIC FAX KIT TYPE 140, TYPE 500, COLOR NIC FAX UNIT TYPE410, or NIC FAX UNIT TYPE 510 can be spec- ified as the Transfer Station for a transfer request by e-mail. GFTRRQ0E Note ❒...

  • Page 90: Transfer Request By E-Mail

    Using Internet Fax Functions C C C C Press the { { { { Trans. Option} } } } key. Transfer Request by E-mail Preparation In order to use this function, you must make polling ID and Transfer Report settings. The same polling ID must be set for both Transfer Requester and Transfer Stations.
  • Page 91 Transfer Request Limitation Entering an E-mail Address ❒ When an originator requests Stored in a Speed Dial transfer by e-mail to a station A Press the { { { { Speed Dial} } } } key. that is not capable of perform- ing transfers, the station ad- dressed receives the request as ordinary e-mail and does not...

  • Page 92: Specifying End Receivers

    Using Internet Fax Functions ❒ If the Network Transmission Reference Auto Check function is set to p.86 “Specifying End Receiv- "Off" with user parameters, ers” press the 0 or 1 key to se- J J J J lect "1. Mail Address", and Press the { { { { OK} } } } key.
  • Page 93 Transfer Request ❖ ❖ ❖ ❖ Speed Dial Enter { { { { p p } } } } followed by the Speed Dial code (two or three digits). For example, to select the number stored in Speed Dial 012 in the Transfer Station, enter: { { { { p p } } } } { { { { 0} } } } {1} } } } { { { { 2} } } } .

  • Page 94: Receiving Internet Fax

    Using Internet Fax Functions Receiving Internet Fax There are two methods of receiving e- The interval between checks is re- mail: Auto Mail Reception and Manu- ferred to as Mail RX Interval (Mail Re- al Mail Reception. ception Interval). You can specify the interval to any value between 1 and Limitation 60 minutes, and can also force NIC...

  • Page 95: Mail Reception

    Receiving Internet Fax Receiving E-mail with the Mail Receiving E-mail with the Job Reception Function Information Function A A A A A A A A Press the user function key ({ { { { F1} } } } Press the { { { { Job Information} } } } key. to { { { { F10} } } } ) assigned to the Mail Re- ception function.

  • Page 96: Receiving Transfer Request E-Mail

    Using Internet Fax Functions Receiving Transfer Request E-mail When the machine receives Transfer Request e-mail, it transfer faxes to all the End Receivers specified in the e-mail. Note ❒ You must register Polling ID and End Receivers. ❒ End Receivers must be programmed into Quick Dial keys, Speed Dials, or Groups in the Transfer Station (this machine).

  • Page 97: Routing Received Documents

    Receiving Internet Fax Routing Received Documents When a document is received, its SUB code is compared to user codes registered in Personal Boxes and, if a match is found, the document is routed to the desti- nation whose user code is specified. If the destination specified is an e-mail ad- dress, the received document is routed to that destination as e-mail.

  • Page 98: Forwarding Received Documents

    Using Internet Fax Functions Forwarding Received Documents NIC FAX can automatically forward received documents to other destinations registered in memory based on Own Name, Own Fax Number or sender's e-mail address. If an e-mail address is registered as the destination, documents re- ceived are forwarded as e-mail.

  • Page 99: Smtp Reception

    Receiving Internet Fax SMTP Reception NIC FAX ordinarily uses POP e-mail reception, but can be set to use SMTP re- ception. With POP reception, e-mail is received using Auto Mail Reception or Manual Reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by NIC FAX.

  • Page 100: Routing Mail Received Via Smtp

    Using Internet Fax Functions Routing Mail Received via SMTP Mail received via SMTP can be routed to other fax machines. It can also be rout- ed to destinations registered as Quick Dial entries, Speed Dial entries, or Groups. GFRECP4E Preparation Before routing mail received via SMTP, you first must set "Route documents received with SMTP"...

  • Page 101: Specifying Mail Transfer

    Receiving Internet Fax - Specifying Mail Transfer The originator can request transfer of mail sent to another NIC FAX by specify- ing the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of NIC FAX. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@nicfax.abc.company.com ❖...

  • Page 102: Canceling Transmission Of An Internet Fax

    Using Internet Fax Functions Canceling Transmission of an Internet Fax A A A A Press the { { { { Job Information} } } } key. While the Original is Being Scanned In A A A A Press the { { { { Clear/Stop} } } } key. ZHMS080E ZHMS070E B B B B...
  • Page 103 Canceling Transmission of an Internet Fax - Standby documents under forwarding Although received transfer request documents and standby documents under forwarding are displayed in the display of step C, you cannot de- lete these documents.
  • Page 104 Using Internet Fax Functions...

  • Page 105: Using Ip-Fax Functions

    5. Using IP-Fax Functions IP-Faxing enables you to send fax messages via networks that use TCP/IP such as LAN or Internet. The transmission procedure for IP-Faxing is almost the same as that for conventional fax transmission. The functions used for conventional fax transmission are also available for IP- Fax with similar operation procedures.

  • Page 106: Transmitting Ip-Fax

    Using IP-Fax Functions Transmitting IP-Fax Reference Transmitting by Specifying an Chapter 2 "Dialing", Basic Fea- IP Address or Host Name tures Chapter 3 "Redial", Advanced This section describes how to send fax Features messages to an IP-Fax connected to the same LAN or connected directly If the Network Transmission Auto to the Internet.

  • Page 107: Transmitting By Specifying A Voip Gateway

    Transmitting IP-Fax E E E E Press the { { { { OK} } } } key. Note ❒ When specifying a destination using IP address, you may need to give the port number too, de- pending on network settings at F F F F the receiving end.
  • Page 108 Using IP-Fax Functions When the Network Transmission Note Auto Check Function is set to Off: ❒ On Type 2 machines, the Inter- net FAX function is pre-as- signed to the { { { { F5} } } } key. ❒ Use the following to specify an D D D D IP address or host name with- Press the 0 0 0 0 or 1 1 1 1 key to display...

  • Page 109: Transmitting By Specifying An Alias Fax Number

    Transmitting IP-Fax B B B B Press the user function key ({ { { { F1} } } } Note to { { { { F10} } } } ) assigned to the Internet ❒ If you do not want to specify FAX function.
  • Page 110 Using IP-Fax Functions A Press the 0 0 0 0 or 1 1 1 1 key to select Note "2. IP-Fax Address". ❒ If you do not use the gateway, select "No", press the { { { { OK} } } } key, and then proceed to step G G G G Enter the alias fax number regis-...

  • Page 111: Canceling Transmission Of An Ip-Fax

    Canceling Transmission of an IP-Fax Canceling Transmission of an IP-Fax A A A A Press the { { { { Job Information} } } } key. While the Original Is Being Scanned In To cancel IP-Fax transmission while scanning is in progress, perform the procedure described below.
  • Page 112 Using IP-Fax Functions G G G G Press the { { { { Job Information} } } } key. The standby display reappears.

  • Page 113: Using Lan-Fax Functions

    6. Using LAN-Fax Functions Basic Transmission C C C C This section describes how to send fax Specify the destination. documents created using computer applications. Open the document you want to send, or create a new document using an application, and then perform the following procedure.
  • Page 114 Using LAN-Fax Functions ❖ ❖ ❖ ❖ Quick Dial Note Enter { { { { q q } } } } followed by the ❒ Destinations must be stored Quick Dial code (two digits). in the list of destinations us- For example, to specify the ing Address Book before- end receiver assigned to...
  • Page 115 Basic Transmission ❖ ❖ ❖ ❖ To Select Sending at Specific Time - Managing Transmissions from Select the [Sending at Specific LAN-Fax Driver Time] check box, and then specify the transmission You can manage transmissions from time. LAN-Fax Driver using SmartDevice- Monitor for Admin and SmartDevice- ❖...

  • Page 116: Address Book

    Using LAN-Fax Functions Address Book You can store and edit entries in the Storing a New Destination list of destinations using Address Book. A Enter the destination. Note Note ❒ Address Book is saved as a CSV ❒ You can enter data for the file.
  • Page 117 Address Book Deleting Stored Destinations A Select the destination you want to edit from the list. The name of the company is highlighted. B Click [Delete]. C Click [Yes] in the [Address Book] dialog box. C C C C Click [Close]. D D D D If you have made any changes to entries in the list, the confirma-...

  • Page 118: Printing And Saving

    Using LAN-Fax Functions Printing and Saving You can print documents created us- Note ing computer applications. Instead of ❒ If you do not want to specify printing, you can also save docu- Duplex Printing, proceed to ments as TIFF-F image files on a com- step puter.
  • Page 119 Printing and Saving Note Saving as File to Computer ❒ If a receiver is specified, A Select the [Save as file] check [Save_Send] appears instead box. of [Save]. Click [Save_Send] to save as an image file and B Click [Save to]. send to the destination.

  • Page 120: Setting Lan-Fax Properties

    Using LAN-Fax Functions Setting LAN-Fax Properties B B B B This section describes how to make Click the [Paper] tab. settings, such as document size, reso- lution, and options. • Paper Size • Orientation • (Paper) Tray • Resolution • Gray Scale (Only with Windows 95/98/Me) •...
  • Page 121 Setting LAN-Fax Properties ❒ To make settings for options, click [Accessories] and select the check boxes of the options that are installed on your NIC FAX. D D D D Click [OK]. - Editing fax cover sheets LAN-Fax Cover Sheet Editor allows you to edit the format of fax cover sheets.
  • Page 122 Using LAN-Fax Functions...

  • Page 123: Delivering Scanned Data

    7. Using Network Delivery Scanner Functions You can use NIC FAX as a network scanner. The scanned data can be sent, or delivered to destinations registered to a Scan- Router V2 Lite server or ScanRouter V2 Professional server on the network. Note ❒...

  • Page 124: Monochrome Original

    Using Network Delivery Scanner Functions B B B B F F F F Press the { { { { Color Scan} } } } key. To add one or more destinations, press the{ { { { OK} } } } key, and then re- E E E E peat step Note...
  • Page 125 Delivering Scanned Data B B B B ❒ Scanner Delivery stores the Set the original, and then make scanned data in memory and the scan settings as necessary. converts it into a file before transmission. This procedure Note may take a while depending on ❒...

  • Page 126: Specifying Destinations Without Using Quick Dial Keys Or Speed Dials

    Using Network Delivery Scanner Functions Specifying Destinations Without Using Quick Dial Keys or Speed Dials You can specify the destination using Note methods other than Quick Dial or ❒ For information about register- Speed Dial, such as Groups or Redial. ing a function to a user function You can also specify destinations us- key, see Chapter 6 "User Func-...

  • Page 127: Specifying Using The Number Keys

    Specifying Destinations Without Using Quick Dial Keys or Speed Dials C C C C D D D D Press the { { { { OK} } } } key. Press the { { { { OK} } } } key. The destination for ScanRouter V2 Lite/Professional that corresponds Specifying Using the Number...

  • Page 128: Routing Received Fax Documents

    Using Network Delivery Scanner Functions Routing Received Fax Documents Received fax documents can be auto- Fax Document Delivery matically routed using ScanRouter V2 Professional. Settings To route using NIC FAX, follow p.122 “Setting up ScanRouter V2 Profes- To deliver fax documents, you need sional”...
  • Page 129 Routing Received Fax Documents B B B B K K K K Press the 0 0 0 0 or 1 1 1 1 key to display Press the { { { { OK} } } } key. "2. Fax Features". Note ❒...
  • Page 130 Using Network Delivery Scanner Functions O O O O Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Scanner - Changing the Conditions for (Scan to E-mail) function.
  • Page 131 Routing Received Fax Documents A A A A Press the { { { { User Tools} } } } key. Note ❒ The number of the function dif- fers depending on the options installed. H H H H Press the { { { { OK} } } } key. I I I I Confirm "1.

  • Page 132: Transmission End Operation

    Using Network Delivery Scanner Functions Transmission End Operation There are two ways to select the destinations of fax document delivery through the ScanRouter V2 Professional server. Either specify destinations using Fax De- livering ID, or register the destinations that correspond to the sender's Own Name (RTI) or Own Fax Number.
  • Page 133 Routing Received Fax Documents ❖ ❖ ❖ ❖ To Deliver Fax Documents Using Fax Delivering ID You can use SUB code to specify the destination. This method is available if SUB codes can be entered on the fax machine at the transmission end.
  • Page 134 Using Network Delivery Scanner Functions ❖ ❖ ❖ ❖ Delivering a Fax Document Using Own Name (RTI) or Own Fax Number Operation at the transmitting end is the same as that for conventional fax transmission. The ScanRouter V2 Professional server determines the end receiver according to Own Name (RTI) or Own Fax Number registered to the fax machine at the transmitting end.

  • Page 135: Transmission Using The Backup File Transmission Feature

    Routing Received Fax Documents Settings to Be Done on NIC FAX Transmission Using the Backup File Transmission To perform Backup File Transmission to the ScanRouter V2 Professional Feature server, you need to make settings for the destinations of Backup File Trans- By using the Backup File Transmis- mission following the procedure de- sion function of NIC FAX, you can...
  • Page 136 Using Network Delivery Scanner Functions E E E E M M M M Press the { { { { OK} } } } key. Press the user function key ({ { { { F1} } } } to { { { { F10} } } } ) assigned to the Scanner F F F F Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } , and then (Scan to E-mail) function.

  • Page 137: Temporarily Terminating Fax Document Delivery

    Routing Received Fax Documents R R R R D D D D Press the 0 0 0 0 or 1 1 1 1 key to display Enter the name of the receiver. "4. Key Op. Tools". S S S S Press the { { { { OK} } } } key.
  • Page 138 Using Network Delivery Scanner Functions...

  • Page 139: Registering Addresses

    8. Registering Addresses Registering Addresses for Scanner This section describes how to register Important e-mail address for the Scan to E-mail ❒ It is recommended that you make a function or destinations on the net- backup copy of the stored data af- work server for the Network Delivery ter you register or edit it.
  • Page 140 Registering Addresses D D D D G G G G Press the user function key ({ { { { F1} } } } Confirm "1. Program / Delete" ap- pears, and then press the { { { { OK} } } } to { { { { F10} } } } ) assigned to the Scanner (Scan to E-mail) function.

  • Page 141: Checking The Short Id Of A Destination

    Registering Addresses for Scanner I I I I ❒ If you incorrectly enter char- Press the { { { { OK} } } } key. acters, press the { { { { Clear/Stop} } } } key, and then enter the cor- rect characters.
  • Page 142 Registering Addresses C C C C Enter the Administrator Password, and then click [OK]. Using ScanRouter V2 Lite A Click [Destination] under [Deliv- ery Table]. The list of users and groups is displayed. Check the Short ID of the desired ad- dress.

  • Page 143: Registering Addresses For Internet Faxing

    Registering Addresses for Internet Faxing Registering Addresses for Internet Faxing This section describes how to register Preparation an e-mail address used as a destina- You need to assign the Internet tion for Internet Faxing. FAX function to a user function You can easily specify a destination key beforehand.
  • Page 144 Registering Addresses A A A A F F F F Press the { { { { User Tools} } } } key. Press the Quick Dial key you want to program a new destination in- to, or the key whose destination you want to edit is programmed into.
  • Page 145 Registering Addresses for Internet Faxing ❒ If you incorrectly enter charac- If the Network Transmission Auto ters, press the { { { { Clear/Stop} } } } key, Check Function Is Turned Off and then enter the correct char- acters. If the Network Transmission Auto I I I I Check function is set to "Off"...
  • Page 146 Registering Addresses O O O O Press the 0 0 0 0 or 1 1 1 1 key to select "Hdr.1 (Fax Header 1)" or "Hdr.2 (Fax Header 2)". P P P P Press the { { { { OK} } } } key. The e-mail address is registered.

  • Page 147: Registering Addresses For Ip-Faxing

    Registering Addresses for IP-Faxing Registering Addresses for IP-Faxing This section describes how to register Preparation an IP address, host name, or alias fax You need to assign the Internet number used as a destination for IP- FAX function to a user function Faxing.
  • Page 148 Registering Addresses A A A A F F F F Press the { { { { User Tools} } } } key. Press the Quick Dial key you want to program a new destination in- to, or the destination you want to edit is programmed into.
  • Page 149 Registering Addresses for IP-Faxing ❒ When specifying a destina- If the Network Transmission Auto tion using IP address, you Check Function Is Turned Off may need to give the port number too, depending on If the Network Transmission Auto network settings at the re- Check function is set to "Off"...
  • Page 150 Registering Addresses D Press the { { { { OK} } } } key. D Press the { { { { OK} } } } key. E Press the 0 0 0 0 or 1 1 1 1 key to select "No".
  • Page 151 Registering Addresses for IP-Faxing J J J J Note Enter the name of the receiver. ❒ If the Network Transmission A u t o C h e c k f u n c t i o n i s turned off, the display does not appear.
  • Page 152 Registering Addresses - Transmission Using a Quick Dial Destination Follow these steps to send IP-Fax us- ing Quick Dial keys: Set the original, and then make necessary adjustments to scan the settings. Press the Quick Dial key the desti- nation is programmed into. The name, IP address, host name, or alias fax number of the destina- tion appears.

  • Page 153: Registering Template Addresses

    Registering Template Addresses Registering Template Addresses This section describes how to register Note frequently-used texts to enter e-mail ❒ Start this procedure when the addresses. standby display is shown. If the You can easily extract a text by press- standby display is not shown, ing the { { { { #} } } } key when you enter e- make it reappear.

  • Page 154: Deleting Template Addresses

    Registering Addresses J J J J E E E E Press the { { { { OK} } } } key. Press the 0 0 0 0 or 1 1 1 1 key to display "12. Del. Addr. Temp.". The text is registered. K K K K Press the { { { { User Tools} } } } key.

  • Page 155: Registering Template Subjects And Messages

    Registering Template Subjects and Messages Registering Template Subjects and Messages This section describes how to register p.74 “Transmitting Internet Fax” template subjects and messages to A A A A Press the { { { { User Tools} } } } key. use on the Subject/Message display under "Mail Options".
  • Page 156 Registering Addresses G G G G O O O O Press the 0 0 0 0 or 1 1 1 1 key to display Enter a subject. "15. Network". Note ❒ If you do not want to enter a Note ❒...

  • Page 157: Deleting Template Subjects And Messages

    Registering Template Subjects and Messages R R R R B B B B Press the { { { { OK} } } } key. Press the 0 0 0 0 or 1 1 1 1 key to display "2. Fax Features". The subject/message is registered.
  • Page 158 Registering Addresses K K K K P P P P Press the 0 0 0 0 or 1 1 1 1 key to display Press the { { { { OK} } } } key. "13. Template: Subject". The subject/message is deleted. Q Q Q Q Press the { { { { User Tools} } } } key.

  • Page 159: Making Settings Through A Web Browser

    9. Making Settings through a Web Browser Connecting from your Computer Using a Web browser in your computer connected to a network, you can check the status of fax communications, as well as make changes to the settings. System Requirements ❖...

  • Page 160: Initial Display

    Making Settings through a Web Browser Initial Display The initial display appears when you start up the Web browser and enter your fax machine's IP address or host name as a URL. ❖ ❖ ❖ ❖ Entering the URL • Example: If the IP address of your fax machine is "192.168.1.10", enter "http://192.168.1.10/".

  • Page 161: Header Area

    Connecting from your Computer ZHMP090 Header Area Menu Area Click these buttons in the Menu area to ❖ ❖ ❖ ❖ [Administrator Mode] check current status or make settings for Click this button to enter the Adminis- your NIC FAX. trator Mode where you can make [Status], [Journal], and [Config.

  • Page 162: Functions You Can Check Or Set Up

    Making Settings through a Web Browser Functions You Can Check or Set Up You can check the status or change settings of the following items using the Web browser: ❖ ❖ ❖ ❖ Items that You Can Monitor • Fax name •...

  • Page 163: Using Online Help

    Using Online Help Using Online Help B B B B Online Help is included as an HTML Enter the Administrator password, file on the CD-ROM that comes with and then click [OK]. NIC FAX. You need to specify the lo- You do not need to enter the user cation of the Help file in the [Setup] name.
  • Page 164 Making Settings through a Web Browser E E E E Enter the URL where the Help file (HTML file) is stored into the text box for [Help URL], and then click [Apply]. For example, if you created a fold- er named "help" in the D drive and you copied the Help file into the folder, enter "file:///D:/help/in- dex.htm".

  • Page 165: 10. Troubleshooting

    10. Troubleshooting Error Messages NIC FAX Display Messages The following error messages appear on the display of NIC FAX when a prob- lem occurs. If the advice provided below does not solve the problem, contact your service representative. Message Causes and solutions Network Error •...
  • Page 166 Troubleshooting Message Causes and solutions Network Error • No POP server address is set. Check the POP server's host name/IP ad- dress is correct using the Web browser. See p.153 “Making Settings 10-60 through a Web Browser”. • Consult your network administrator. Network Error •...
  • Page 167 Error Messages Message Causes and solutions Network Error • A mechanical malfunction has occurred. Contact your service represen- tative. 10-04 10-08 10-30 10-31 10-32 10-33 10-34 10-35 Network Error • No delivery server IP address is set. Check that the delivery server's IP address is correctly registered using the Web browser.
  • Page 168 Troubleshooting Message Causes and solutions Short ID not • The Short ID specified with the Network Delivery Scanner function is found. not found in the server. Specify the correct Short ID. See p.135 “Checking the Short ID of a Destination”. •...

  • Page 169: Web Browser Initial Display Messages

    Error Messages Web Browser Initial Display Messages If any of the messages listed in the table below appear on the initial display of the Web browser, take appropriate action, following the instructions given. Icons Messages Causes and solutions Network Communica- A LAN error has occurred.

  • Page 170: Lan-Fax Operation Messages

    Troubleshooting Icons Messages Causes and solutions Toner Almost Empty The toner level is low. Replace the toner cartridge before the toner runs out. See Chapter 4 "Replacing the Toner Cartridge", Ba- sic Features. Call Service Center Contact your service representative. LAN-Fax Operation Messages If one of the messages listed below appears on the Windows display, follow the instructions given here.
  • Page 171 Error Messages Message Causes and solutions Device cannot be opened This message appears when trying to display the Status List by because there is no re- double-clicking the icon of SmartDeviceMonitor for Client on the sponse from the device. taskbar after installing and starting SmartDeviceMonitor for Cli- ent.

  • Page 172: User Parameters

    Troubleshooting User Parameters The user parameters allow you to customize various settings to match your needs. Set the switches of each parameter to a new value to make changes to the set- tings. Preparation Some user parameters require installation of optional equipment or opera- tions such as turning a function on or off before changing the switch values.
  • Page 173 User Parameters ❖ ❖ ❖ ❖ User Parameter List Switch Item Settings Reference ⇒ p.88 Leave messages on POP 00: No server after receiving 01: Save all them. 10: Save only errors Important ❒ If you select "Save all" or "Save errors,"...
  • Page 174 Troubleshooting Switch Item Settings Reference ⇒ p.93 SMTP Reception 0: Off 1: On ⇒ p.94 Route documents re- 0: No ceived with SMTP 1: Yes ⇒ p.80 Respond to requests to 0: No confirm the receipt of e- 1: Yes mail documents.
  • Page 175 User Parameters Switch Item Settings Reference ⇒ p.103 Use gatekeepers at the 0: No time of IP-Fax transmis- 1: Yes sion. Note ❒ If you change the setting to "Yes" or "No", register the destinations stored in Quick Dial keys or Speed Dials again.
  • Page 176 Troubleshooting The following table shows user parameter switches related to e-mail commu- nications. Switch Item Description Forwarding mark printing This setting specifies whether or not the forwarding mark should be ap- pended to images of received e-mail when they are being forwarded or routed.

  • Page 177: 11. Appendix

    11. Appendix Reports and Lists The formats of most reports and lists printed while you are using the Internet Fax or LAN-Fax features are identical to those printed for the standard fax func- tions. This section describes important reports and lists that have different for- mats.

  • Page 178: Error Mail Notification

    Appendix Error Mail Notification NIC FAX sends the Error Mail Notification to the sender when it is unable to suc- cessfully receive a particular e-mail message. A "cc" of this notification is also sent to the administrator's e-mail address when one is specified. Note ❒...

  • Page 179: Error Report (Mail)

    Reports and Lists Error Report (Mail) The Error Report (Mail) is printed by NIC FAX when it is unable to send an Error Mail Notification. ZHMX130N Server-Generated Error E-mail The transmitting server sends this error e-mail to the originator of e-mail that cannot be transmitted successfully (due to reasons such as specifying an incor- rect e-mail address).

  • Page 180: Journal

    Appendix Journal Note ❒ The Journal is automatically printed out after each 50 transmissions and/or receptions. You can also print it out manually. See Chapter 2 "Printing the Journal", Advanced Features. ZHMX140N DATE TIME Date of transmission or reception Time transmission or reception started...
  • Page 181 Reports and Lists ADDRESS RESULT In the case of e-mail transmission, this Describes results of transmission or re- column shows the address that was en- ception. tered manually, or the name assigned to Indicates all pages of the fax doc- the specified Quick Dial or Speed Dial ument were successfully trans- code.

  • Page 182: Box List

    Appendix Box List ZHMX150N BOX NAME SUB/SEP [SID/PWD] The Personal/Transfer Box names regis- The SUB or SEP code specified to each tered in NIC FAX are printed. registered Box is printed. If a password is registered, it is printed in the bracket. MODE PROGRAMMED RECEIVER "PERSONAL BOX"...
  • Page 183 Reports and Lists ❒ To have digits or characters appear correctly in the report mail, specify a fixed-width font in the Properties settings for the Mail application on your computer. ❒ If all transmissions are successful, the subject of the Communication Result Report begins with "Transmission Result:OK".

  • Page 184: Lan-Fax Error Report

    Appendix LAN-Fax Error Report The LAN-Fax Error Report is printed if the settings for options are not correct or an error occurs during communication with the computer when the LAN-Fax function is used. Note ❒ You can select whether the LAN-Fax Error Report is printed with user param- eters.

  • Page 185: Journal By E-Mail

    Reports and Lists Journal by E-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. This section describes the CSV format of the Journal attached with e-mail. Important ❒...
  • Page 186 Appendix Result User Name Result of transmission or reception The user name is printed with User Code Transmission or if Restricted Access is ac- Indicates all pages of the fax doc- tivated. ument are successfully transmit- ted. File No. When e-mail is specified for Re- File number (document control number) ception Confirmation in "Mail Options", and a reception confir-...

  • Page 187: Specifications

    Specifications Specifications Network LAN : Local Area Network (Ethernet/10Base-T, 100Base-TX) Transmit function E-mail Scan line density • Internet Fax feature Standard (200 × 100 dpi), Detail (200 × 200 dpi) • IP-Fax feature Standard (200 × 100 dpi), Detail (200 × 200 dpi), Super Fine (400 ×...
  • Page 188 Appendix IP-Fax reception functions Receives fax documents sent from IP-Fax compatible fax ma- chines via a network. Also can receive documents sent from a G3 fax machine connected to the public telephone line via a VoIP gateway. LAN-Fax transmission func- Transmits documents made using an application on the com- tions puter as fax documents from NIC FAX connected to a net-...

  • Page 189: Received Images

    Received Images Received Images Here is an example of a fax message sent from NIC FAX and received on a com- puter using Outlook e-mail software. ZHMP100 Mail transmitted without specify- Subject ing a subject and priority in "Mail Shows the priority and subject specified in Options".

  • Page 190: Index

    INDEX ECM , 8 100BASE-TX Cable , 25 ECM (Error Correction Mode) , 6 , 16 10BASE-T Cable , 25 E-mail Addresses, Registering , 133 E-mail Format , 181 E-mail Message , 23 , 26 Access Control , 37 E-mail Receive Functions , 181 Access Mask , 37 E-mail Send Functions , 181 Account Name , 39...
  • Page 191 ID Reception , 9 Mail Address , 39 ID Transmission , 8 Mail Options , 23 , 26 IMail Server for Windows NT , 73 Mail Reception , 23 , 26 Immediate Transmission , 8 Mail Reception Interval , 40 Memory Transmission , 6 , 16 Mail Server Settings , 38 Initial Display , 43...
  • Page 192 RDS , 11 TCP/IP Settings , 34 Received Images , 183 Template Subject , 43 Receiving E-mail Template Subjects with the Job Information Function , 89 and Messages, Registering , 149 Receiving E-mail TIFF-F , 5 , 7 with the Mail Reception Function , 89 Time Zone , 40 Receiving Internet Fax , 88 Transfer Request , 82...
  • Page 193 Copyright © 2004...
  • Page 194 EN USA H231-8480...

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