Viewing, Exporting, And Printing Audit Trails - GE Sievers 900 Series Operation And Maintenance Manual

7. Repeat steps 3 through 6 for each User ID you want to remove.
8. Press the Archive Users button. You will be warned that user accounts set to Inactive will
be removed. Make sure you have a USB storage device attached to the Analyzer.
9. Press the OK button.
All Inactive user accounts will be permanently removed from the list of users. Although it is possible
to reuse User IDs that have been removed, keep in mind that regulation 21 CFR Part 11 specifies
that unique User IDs should be maintained. You may want to keep a list of User IDs to avoid
duplication; Table 10 on page 134 provides a format for recording current and archived User IDs.

Viewing, Exporting, and Printing Audit Trails

The DataGuard feature maintains an audit trail showing the history of activities performed on the
Analyzer by each User ID. Each audit trail entry details what operation was performed, when the
operation was performed, and the ID of the user who performed the operation. When appropriate,
the old and new values of the action also are stored. The audit trail can accomodate approximately
1,200 entries.
To manage the audit trail, follow these steps:
1. Log in to the Analyzer with an administrator-level User ID and Password.
2. Select the DataGuard tab.
• Press the View Audit Trail button to display the audit trail entries on-screen.
• Press the Export Audit button to export the current audit trail to the serial (RS-232)
port or the USB port as a comma-separated text file (.csv). Make sure a USB device or
serial cable is attached to the Analyzer.
• Press the Print Audit button to print the current audit trail. Note that printing the audit
trail can be time consuming; to save time, first export the audit trail and then print it
from your PC.
The Analyzer can store approximately 1,000 entries. When the audit trail is almost full, a message
will be displayed requesting that the audit trail be archived (either by printing or exporting). After
printing or exporting, you will be prompted to erase the printed or exported data. Press OK to erase
the data or Cancel to keep it.
The audit trail output format is shown in Table 9.
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