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NEC NEFAX 805 Operation Manual

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  Summary of Contents for NEC NEFAX 805

  • Page 2 NEC FACSIMILE OPERATION MANUAL...

  • Page 3: Safety Information

    Safety Information For USA/Canada Users As an Energy Star Partner, NEC has designed that this machine to meet the Energy Star Guidelines for Energy Efficiency. For Users In Other Countries This machine meets the *EPA’s Energy Star Guidelines for Energy Efficiency.

  • Page 4: Laser Safety

    Safety Information LASER SAFETY This FAX contains a page printer which operates by means of a laser. There is no possibility of danger from the laser, provided the FAX is operated according to the instructions in this manual provided. Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.
  • Page 5 Safety Information USER INSTRUCTIONS (For USA Users) FCC PART 15 - RADIO FREQUENCY DEVICES WARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
  • Page 6 Safety Information telephone company to determine the maximum REN for your calling area. If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t practical, you will be notified as soon as possible.
  • Page 7 Safety Information USER INSTRUCTIONS (For Canada Users) INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 2) WARNING This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numèrique de la classe A respecte toutes les exigences du Règlement sur le matèriel brouilleur du Canada.

  • Page 8: Table Of Contents

    CONTENTS 1. First Things to Know About Your Machine ......1-1 1.1 Power ON & OFF..................1-1 1.1.1 Turning the Machine power ON ............1-1 1.1.2 Turning the Machine power OFF............1-2 1.2 Control Panel layout ................. 1-3 1.2.1 Keys on the Panel................1-3 1.2.2 LEDs on the Panel................
  • Page 9 CONTENTS 3. Basic Fax Operation (1) ............3-1 3.1 How to Transmit a Document - Basics............. 3-1 3.1.1 Selecting the Resolution..............3-1 3.1.2 Loading the Document ............... 3-4 3.1.3 Dialing the Number (Transmitting the Document)......3-7 3.1.3.1 Using the Numeric keys (Manual Dialing)........3-7 3.1.3.2 Using the One Touch Dial Function..........
  • Page 10 CONTENTS 6.1.1 List of Utility key function..............6-1 6.1.2 Outline of Major Features ..............6-2 6.1.3 Select the Utility function ..............6-4 6.2Dial Registration..................6-5 6.2.1 One-Touch Dial and Speed Dial ............6-5 6.2.1.1 Set the Fax number ..............6-5 6.2.1.2 Set the Name................
  • Page 11 CONTENTS 7.2.1 Setting DENSITY/PHOTO.............. 7-11 7.2.2 Setting AUTO DENSITY ..............7-12 7.2.3 Setting MANUAL DENSITY............7-13 7.2.4 Setting DENSITY(ADF)..............7-13 7.2.5 Setting 2in1 MODE................7-14 7.2.6 Setting SORT MODE ..............7-15 7.3 More about TX Operation ..............7-15 7.3.1 Setting SCAN CONTRAST............. 7-15 7.3.2 Setting RESOLUTION ..............
  • Page 12 CONTENTS 10. Connect to PC ................10-1 10.1 TWAIN Driver Option ................. 10-1 10.2 Class 1 FAX/Modem ................10-3 11. Troubleshooting..............11-1 11.1 ERROR LED indicator ................ 11-1 11.2 About the message................11-1 11.3 Improving image quality ..............11-4 11.4 How to replace the imaging cartridge ..........11-6 11.5 How to replenish the paper trays ............

  • Page 13: First Things To Know About Your Machine

    Chapter 1 First Things to Know About Your Machine...

  • Page 14: Power On & Off

    First Things to Know About Your Machine 1. First Things to Know About Your Machine 1.1 Power ON & OFF Keep the power switch in the" " (ON) position to maintain constant communication. If it is in the " " (OFF) position, the machine is able neither to receive a document nor store the contents of the document in its memory.

  • Page 15: Turning The Machine Power Off

    First Things to Know About Your Machine Error Auto RX 2in1 TEXT x1.00 Standard [ ] A Utility Sort Fine Super Fine Half Tone Auto/ Photo Paper Memory TX Resolution Zoom Confirm Space Delete NOTE: • While the machine is warming up, it can receive or transmit a document, but not print a document received.

  • Page 16: Control Panel Layout

    First Things to Know About Your Machine 2 Turn the power switch to " " (OFF) position. Power switch turn to " " 1.2 Control Panel layout 1.2.1 Keys on the panel Copy 2in1 Error Auto RX Standard Utility Sort Fine Super Fine Half Tone...
  • Page 17 First Things to Know About Your Machine Functions ♦ Return to the initial setting: <copy screen > Number of Copies : 1 Panel Reset Zoom ratio : Equal Copy Function : Initial setting by user Density : Initial setting by user Copy screen : Initial setting by user Paper source : Initial setting by user ♦...
  • Page 18 First Things to Know About Your Machine Functions ♦ When adjusting the manual density, change the density into darker level. right arrow ♦ When inputting number or character, move the cursor ( ► ) key to the right. ♦ When selecting item, move the mark to the right. ♦...
  • Page 19 First Things to Know About Your Machine More about keys: 1) Numeric keys The Numeric keys can be used to enter numerals and European symbols when registering names for Initial User Data, One Touch Dial and Speed Dial. For details on entering names, follow the procedure for each registration method. Initial user Data P 1-18 One Touch Dial...
  • Page 20 First Things to Know About Your Machine 2. Input Characters One Touch Key Char. One Touch Key Char. One Touch Key Char. One Touch Key Char. (symbols) (see below) 3) One Touch Key 27 (&) Press the One Touch key 27 as many times to display the desired symbols. x N times &...

  • Page 21: Leds On The Panel

    First Things to Know About Your Machine 1.2.2 LEDs on the panel Copy 2in1 Error Auto RX Standard Utility Sort Fine Super Fine Half Tone Auto/ Photo Paper Confirm Memory TX Resolution Zoom PQRS WXYZ Space Delete OPER Speed Dial Funtion Redial/ Start...

  • Page 22: Message Display

    First Things to Know About Your Machine 1.3 Message Display When the power switch is turned to the ON position, the Message Display (LCD screen) lights up. 1.3.1 Screen Organization 1.3.1.1 Initial Screen COPY SCREEN When the machine completes warming up, the initial screen appears on the Message Display.
  • Page 23 First Things to Know About Your Machine 1) Paper source Paper source Pictorial symbol Paper tray (Tray 1) Paper Feed Unit (Tray 2) Manual Bypass tray 2) Paper size Metric Inch Paper source Paper type Paper Displays Paper Displays Plain paper Letter Tray 1 Legal...

  • Page 24: Selecting The Screen's Function

    First Things to Know About Your Machine NOTE: For more details about message that appear on the copy screen, switch to FAX screen. For example: TEXT :EMPTY Copy Switch to Fax screen *CAUTION!* NO PAPER( 1.3.1.2 Selecting the screen’s function Here we explain the different components on the LCD display, and show you the ways to scroll through the functions and select the desired setting.
  • Page 25 First Things to Know About Your Machine 2) Press the Yes key to enter this item. Press Yes key, the display appears the message “1 AUOT RESET”---a ▲ 1 AUTO RESET? sub-item of “MACHINE SETTING”. ▼ OK=YES 3) Using the Numeric keys to select an item. For example: Press ‘3’...

  • Page 26: Meaning Of The Symbol

    First Things to Know About Your Machine 1.3.2 Meaning of the symbol Symbol Contents The number of copies Direction of copy paper. (Landscape) Direction of the original document for machine. (Landscape) Paper Tray(Tray 1) When the Paper Tray is selected Paper Feed Unit(Tray 2) When the Paper Feed Unit is selected Manual Bypass tray...
  • Page 27 First Things to Know About Your Machine Symbol Contents Manual density When the manual density is selected. The further left the line is placed, the lighter the density becomes. The further right the line is placed, the darker the density becomes. Off hook in Dialing state (Transmission) Blink Receive calling in Dialing state (Reception)
  • Page 28 First Things to Know About Your Machine Symbol Contents Receiving (Reception) Blink in turn Timer TX in memory When Timer TX or Batch TX reservation is in Machine memory. Polling TX in memory When Polling TX is in Machine memory. SUB address When ▼...

  • Page 29: Adjusting Brightness Of The Message Display

    First Things to Know About Your Machine 1.3.3 Adjusting Brightness of the Message Display The brightness of the Message Display (LCD) can be adjusted to suit your needs. Utility 1. Press the Utility key, the first message is “MACHINE SETTING”. ▲...

  • Page 30: Setting Line Type(Tone/Pulse)

    First Things to Know About Your Machine The data recorded through these operations is printed as the header in a document transmitted and footer in a document received (Header Print and Footer Print functions). The data is also used for timer communications, reports, and password communications. 1.4.1 Setting Line type(TONE/PULSE) 1.

  • Page 31: Setting The Initial User Data

    First Things to Know About Your Machine IF PULSE IS SELECTED : Using the ◄ or ► key to select 10 pps or 20 pps. *10pps 20pps ◄ , ► & YES If you don’t want to change this setting, press the No/Clear key.

  • Page 32: Setting Date & Time

    First Things to Know About Your Machine 2. Press the Utility key 8 times to enter the Utility "INITIAL USER DATA" mode. ▲ INITIAL USER DATA? ▼ OK=YES / or 1-3 1.4.2.1 Setting Date & Time 1. Press "1" of the Numeric keys to show " DATE & TIME"...

  • Page 33: Setting Your Fax Number (User Fax Number)

    First Things to Know About Your Machine 4. Check the settings you have made. If they are correct, press the Yes key to validate the date and time. (Pressing the Yes key to start the built-in clock) ▲ INITIAL USER DATA? ▼...

  • Page 34: Setting Your Name (User Name)

    First Things to Know About Your Machine 4. Before validating the User Fax No. setting, you may press the NO/Clear key to make a correction. The message display returns to the previous display to enter the fax number. OK=YES 1.4.2.3 Setting Your Name (User Name) 1.

  • Page 35: Connecting To The Telephone Line

    First Things to Know About Your Machine 3. For example: TOKYO NAME=TOKYO_ OK=YES If the wrong letter has been entered, press the No/Clear key. Enter the correct name again. NAME=_ OK=YES 4. Check your data entry and press the Yes key to accept the name setting.
  • Page 36 First Things to Know About Your Machine NOTE: 1. Connection should be done by a service technician. 2. Telephone cord accessories will vary: Type A, Type B, Type C, Type D, depending on the requirements of the country. 3. The ground wire (E) is available in a version intended for a specific country.

  • Page 37: Connect To Private Branch Exchange (Pbx)

    First Things to Know About Your Machine 1.6 Connect to Private Branch Exchange (PBX) When dialing an outside number via a PBX, it may take some time to be connected to the outside line after dialing out. In such a case, if you enter the numbers consecutively, a connection may not be achieved after dialing (Dial Error).
  • Page 38 First Things to Know About Your Machine Setting Line Type (PSTN/PBX) Of Your Machine Utility 1. Press Utility key 6 times. ▲ COMM.SETTING? ▼ OK=YES/or 1 2. Press "3" of the Numeric keys The following message appears briefly to confirm your selection. 3 PSTN/PBX 3.

  • Page 39: Making Copies

    Chapter 2 Making Copies...

  • Page 40: How To Copy Documents (Basic)

    Making Copies 2. Making Copies 2.1. How to Copy Documents -Basics Generally, full size copies are reproduced at a zoom ratio of 100%. To make a copy, set the document (step 2), specify the number of copies to be generated (step 8), and press the Start Key (step 9).
  • Page 41 Making Copies 3. Selecting the paper tray. P 2-6 • Select the desired paper tray using the Paper Keys. Paper 4. Selecting the zoom ratio. P 2-14 • For preset zoom ratio using the Zoom Key. • For customer zoom ratio using the ▼ and ▲ Key. 5.
  • Page 42 Making Copies 8. To specify the number of copies to be made. P 2-13 • Use the Numeric Keys to specify the number of copies or groups of documents to be copied. • Up to 100 copies can be specified. PQRS WXYZ OPER...

  • Page 43: Setting The Original Document

    Making Copies 2.2. Setting The Original Document 2.2.1. Using the Automatic Document Feeder(ADF) The Automatic Document Feeder feeds originals placed into the Document Feed Tray. Please follow the instructions provided when using this device. Failure to follow these instructions may cause a misfeed or other complications. •...

  • Page 44: Using The Plate Scanning

    Making Copies 2.2.2. Using the Plate Scanning 1) For General Documents----when setting documents of plain or thick paper types. 1. Open the cover. Set the document onto the original glass with the side that you wish to copy facing down. 2.

  • Page 45: Selecting Paper Tray

    Making Copies 2.3. Selecting Paper tray 2.3.1. Overview of the paper tray selection Paper trays are selected using the Paper key. You can select from the Paper Paper Tray(Tray 1), the Paper Feed Unit(Tray 2) and the Manual Bypass Tray depending on the configuration of your copy application. The paper tray options can be selected as follows by pressing the Paper key.

  • Page 46: Using The Manual Bypass Tray

    Making Copies 2.3.2. Using the Manual Bypass Tray Use this tray to copy documents onto paper that is not otherwise loaded into the machine or to copy onto OHP transparencies or special paper types. • Types of Paper Paper and media supported by the Manual Bypass Tray Regular paper (60-90 g/m Thick paper (90-163 g/m OHP transparencies and post cards...
  • Page 47 Making Copies 3. Select the Manual Bypass Tray by pressing the Paper key. For Metric For Inch 1. Initiate screen TEXT TEXT 2. Press the Paper key Paper 3. The display appears as below TEXT TEXT ? YES/NO ? YES/NO 4.
  • Page 48 Making Copies 2). Loading the paper of non-standard sizes(free sizes) 1. Set the original document, using the ADF or Plate scanning. Example: ADF 2. Adjust the Document Guide Plates to the original document. Insert the record paper face up into the tray until it stops.
  • Page 49 Making Copies 3.Then the display appears as below TEXT TEXT ? YES/NO ? YES/NO Manual Bypass Tray Manual Bypass Tray 4. Press the NO/Clear key to select the non-standard paper size 5. Display appears as below *PLAIN CARD *PLAIN CARD &...
  • Page 50 Making Copies 9. Use the ◄ or ► key to select the paper size(standard) you want, then press Yes key to accept the selection. (See below A.) Or you can press the ▼ key to identify the customer paper size(Free size). (See below B.) A.
  • Page 51 Making Copies 2. Use the numeric keys to input the x direction length of paper. PQRS WXYZ 3. Press the Yes key to accept the value you inputted. 4. As previous you input the x direction length of paper, here you input the y direction length of paper again.

  • Page 52: Specifying The Number Of Copies

    Making Copies 4. Press the Start Key to Start perform the copying. 2.4. Specifying the Number of Copies How to specify the number of copies to be generated The number of copies to be generated can be specified by using the Numeric Keys. Example: Specifying 23 copies.

  • Page 53: Specifying The Zoom Ratio

    Making Copies 3. Press the Start key to perform Start the copying. 2.5. Specifying the Zoom Ratio The Zoom Ratio message on the message display. Zoom ratio TEXT Ratio message 2.5.1. Specified the Preset Zoom Ratio You can select a often used preset zoom ratio by press the Zoom key. The order of changing zoom ratio: metric inch...

  • Page 54: Specified The Customer Zoom Ratio

    Making Copies 2.5.2. Specified the Customer Zoom Ratio Use the ▲ and ▼ key: The zoom ratio can be adjusted in 0.01 increment by press the ▲ and ▼ key, the adjust range is 0.5-2.0. 1. Press the Key to decrease the Zoom ratio by 0.01. TEXT x0.99 A [ ]...

  • Page 55: Specifying The Copy Image Density

    Making Copies 2.6. Specifying the Copy Image Density The copy density message on the message display: Copy mode TEXT 1.23 Density level 2.6.1. Automatic/Manual density adjustment choice You can specify the copy density adjustment from Automatic Density adjustment or Manual Density adjustment by press the Auto/Photo key. The settings of Auto/Manual density adjustment: Density adjustment Display indication...

  • Page 56: Manual Density Adjustment

    Making Copies 2.6.2. Manual density adjustment You can adjust the copy density from 9 levels. 1. Press the Auto/Photo key to select the desired copy mode. There are three modes you can select, the selected copy mode will appear on the message display as shown. Copy mode Auto/ Photo...

  • Page 57: 2In1 Function

    Making Copies 2.7. 2in1 function Overview of the 2in1 function Made two scanning image data into one recording paper, which are scanned and reduced then rotated. (Installation of the expansion memory is required) copy=1 2in1 Turn ON/OFF of 2in1 function by press the 2in1 key, if 2in1 function is turned to ON then the 2in1 indicator would lights up.
  • Page 58 Making Copies 2. Put the original document onto the ADF. 3. Press the Start key to perform the Start 2in1 copy. 2) For plate scanning 1. Turn ON the 2in1 function by press the 2in1 key, and the message display appears as shown previously in ADF scanning.

  • Page 59: Sort Function

    Making Copies 2.8. Sort function Overview of Sort function When multi copy with ADF scanning is executed, it can be print with Sort function in a good order.(Installation of the Automatic Document Feeder and expansion memory is Required.) Sort non-Sort copy=3 copy=3 Sort...

  • Page 60: Basic Fax Operation (1)

    Chapter 3 Basic Fax Operation (1)

  • Page 61: How To Transmit A Document - Basics

    Basic Fax Operation (1) 3. Basic Fax Operation (1) 3.1. How to Transmit a Document - Basics 1) Overview of the Basic Transmission Procedure You can transmit a document in several different ways. These sections explain how to transmit a document directly from the document feeder. Here are the basic steps when transmitting a document: 1.
  • Page 62 Basic Fax Operation (1) Lighting Up 1. Standard Use this selection for transmitting a standard Standard document containing characters of a common size, Fine either handwritten or word-processed. Standard resolution will result in the fastest transmission times. Super Fine Half Tone 2.
  • Page 63 Basic Fax Operation (1) 6. Super-Fine with Half-Tone Standard Super-fine resolution and the half-tone mode. Fine Super Fine Half Tone Note: Half-Tone mode significantly increases the transmission time. How to select the Resolution 1 Check that the message display is in Fax screen. JAN.01 15:38 100% -SET DOC.

  • Page 64: Loading The Document

    Basic Fax Operation (1) Here are the example of resolution screens each time you press the resolution key: Initial state Resolution Resolution Standard Standard Standard Fine Fine Fine Super Fine Super Fine Super Fine Half Tone Half Tone Half Tone Resolution Resolution Resolution...
  • Page 65 Basic Fax Operation (1) NOTE: For any of the following types of documents, make a copy prior to transmission or use the Carrier Sheet for transmission. • A page with a width or length smaller than the minimum permissible dimensions. Minimum permissible dimensions: Width ….…148 mm Length …….100 mm...
  • Page 66 Basic Fax Operation (1) 2. Adjust the Document Guide Plates to fit the size of the document. 3. Place the document face up and turn the top edge of the document into feeder. (Slide the document along the Document Feeding Tray into the feeder until it is stops.) NOTE: Do not mix pages of assorted sizes together, as a paper misfeed or skewing could result.

  • Page 67: Dialing The Number (Transmitting The Document)

    Basic Fax Operation (1) 4. The Message Display now prompts you to = ENTER FAX. NO. enter the fax number. → or FUNCTION 3.1.3. Dialing the Number (Transmitting the Document) 3.1.3.1.Using the Numeric keys (Manual Dialing) Using the Numeric keys to dial is the most basic method. Load your document, enter the fax number of the destination with the Numeric keys, and press the Start key.
  • Page 68 Basic Fax Operation (1) 3. From the Numeric keys, enter the Fax number of the other party. Up to 30 =123456_ characters can be entered for a Fax number. (TX=START) Example: 123456 If you want to correct the entered number, press the No/Clear key, then it appears as below.
  • Page 69 Basic Fax Operation (1) When a PBX is Being Used When dialing a number to an outside line via a PBX, it may take some time waiting for connection, you need use the Redial / Pause key. Redial/ Pause Press the Redial/Pause key and the ‘P’...

  • Page 70: Using The One Touch Dial Function

    Basic Fax Operation (1) 3.1.3.2.Using the One Touch Dial Function The One Touch Dial function allows you to transmit a document to a particular party by pressing one of the One Touch Keys which has previously been programmed with that party’s information. To use this function, you must previously register each One-Touch keys with fax NO.

  • Page 71: Using The Speed Dial Function

    Basic Fax Operation (1) 4. When the transmission is completed, a * TX COMPLETE* buzzer sounds and the message "TX TOKYO COMPLETE" is shown for 2 sec., indicating that the document has been successfully transmitted to the other party. Then, the initial screen reappears. TEXT To obtain detailed results of the transmission, print the Activity Report.
  • Page 72 Basic Fax Operation (1) 4. Using the Numeric keys, enter the Speed dial NO. which you are going to transmit a SPEED DIAL=38 document. Then, press the Start key. =OSAKA Example: Speed dial NO.38 = OSAKA (TX=START) Start 5. The machine now starts dialing the fax number and starts feeding the document.

  • Page 73: Using The Combination Dial Function

    Basic Fax Operation (1) 3.1.3.4. Using the Combination Dial Function When a dial registered as a Combination Dial is used, you can enter the dial number following the Combination Dial. How to set a Combination dial: To register One Touch Dial No. or Speed Dial No. as a Combination Dial, enter the ‘+’...
  • Page 74 Basic Fax Operation (1) 6. Press Yes key. *SPEED DIAL 12 REGISTERED* The display appears a message to confirm the ▲ DIAL REGISTRATION? Speed Dial have registered as shown. ▼ OK=YES/or 1-5 7. Press Panel Reset key back to the initial state. Panel Reset For details about registering procedure, see "Dial Registration”...

  • Page 75: Using The Phone Book Function

    Basic Fax Operation (1) The display appears the number =12345+ registered in Speed Dial 12, flowed by the symbol ‘+’, indicate that it is a Combination Dial. 4. Enter the other numbers using the dialing as shown: 1) Dial No. (Numeric keys) + Start key 2) One Touch Dial (which has not yet been registered as a Combination Dial) 3) Speed Dial and Numeric keys For example: Use the numeric keys to...
  • Page 76 Basic Fax Operation (1) Phone Book (List) 1. Place the document into the document feeding tray. 2. Check that the Fax screen is shown. JAN.01 15:38 100% If not press the Copy/Fax key to switch. -SET DOC. FACE UP- 3. Press the Phone Book key. * LIST SEARCH Phone Book...
  • Page 77 Basic Fax Operation (1) 6. When the transmission is completed, a buzzer * TX COMPLETE* sounds and the message "TX COMPLETE" is shown OSAKA for 2 sec., indicating that the document has been successfully transmitted to the other party. Then, the initial screen reappears. JAN.01 15:38 100% -SET DOC.
  • Page 78 Basic Fax Operation (1) 4. Press the ◄ or ► key to select “SEARCH”, then, LIST *SEARCH press the Yes key. ◄ , ► & YES 5. Using the One Touch keys and Numeric keys, enter SEARCH ->> TOKYO_ the name or beginning portion of the name of the OK=YES party for witch you want to search.

  • Page 79: How To Receive A Document - Basics

    Basic Fax Operation (1) 6. Press the Yes key. The machine now search for the exact name or possible names beginning with the letters entered. Here you can find 2 destinations searched. TOKYO (2) SEARCH = YES (SEE=▼ ▲) Press the ▲ or ▼ key to locate the party to whom you ▲...

  • Page 80: Select The Printing Mode (Reduction Rx)

    Basic Fax Operation (1) 3.2.1. Select the Printing Mode (Reduction RX) Overview of the Printing mode Your machine may be in either one of the following three modes when printing a document received from the other party. Select the appropriate mode according to your needs.

  • Page 81: Selecting The Reception Mode (Setting Rx Mode)

    Basic Fax Operation (1) 5. Press the No/Clear key to exit from the " OPERATION mode. Then the initial screen " reappears. TEXT 3.2.2. Selecting the Reception Mode (Setting RX Mode) 1) Overview of the Reception Mode Your machine may be in either one of the following two modes when receiving a document from the other party.

  • Page 82: Operation At Reception

    Basic Fax Operation (1) 4. Then press the Yes key. 5. The machine is now ready to receive based on the mode selected through the above steps. 3.2.3. Operation at Reception 3.2.3.1.Receiving a Document in the Fax Mode (Auto RX mode) 1.

  • Page 83: How To Use Your Fax As A Telephone Set

    Basic Fax Operation (1) 3.3. How to Use Your Fax as a Telephone Set This machine can be used as a telephone set, in addition to a fax machine. 3.3.1. Making a Telephone Call 1. Check that the display is shown the Fax JAN.01 15:38 100% screen.

  • Page 84: Basic Fax Operation (2)

    Chapter 4 Basic Fax Operation (2)

  • Page 85: Transmitting A Document Using Memory (Memory Tx)

    Basic FAX Operation (2) 4. Basic FAX Operation (2) 4.1. Transmitting a Document Using Memory (Memory TX) Memory TX lets the machine scan the contents of the document to be transmitted at high speed into its built-in memory and transmit it to the other party. (The procedure in which you directly transmit the document without using memory is called “Direct Transmission”) 1.

  • Page 86: Retrying The Same Destination (Redial Tx)

    Basic FAX Operation (2) NOTE: The following message appears if the memory becomes full while the fax is scanning a document. Fax screen Copy screen *MEM.FULL/TX CANCEL* TEXT 0123456789 Fax:Err • If you would like to transmit the portion of the document stored in memory, press the Start key to perform transmission.
  • Page 87 Basic FAX Operation (2) Example: Using the Manual Redial 1. Place the document into the document feed tray. 2. Press the Redial/Pause key, and the display appears Redial/ the message as shown. Pause =012345678 (TX=START) 3. If the destination is you want, press the Start key Start to start transmission.

  • Page 88: Verifying Audible Signal Before Tx (Manual Communication)

    Basic FAX Operation (2) If you want to stop the Stop transmission, press the TX CANCLED? Stop key, and then the YES / CONTINUE = NO Yes key. *TX CANCELD* 012345678 After you cancel a transmission, it will print the “TX RESULT TX RESULT REPORT REPORT’.

  • Page 89: Manual Transmission

    Basic FAX Operation (2) 4.3.1. Manual Transmission 1. Place the document into the document feeding tray. 2. Pick up the telephone, you will hear a dial tone from the speaker of the telephone. Pick up this phone And the display appears “ *TALKING* *TALKING*”...

  • Page 90: Manual Reception

    Basic FAX Operation (2) Then press the Yes key. *TX CANCELD* 012345678 After you canceled a transmission, it will print the “TX RESULT TX RESULT REPORT REPORT’. -SET DOC. FACE UP- 5. When the transmission is complete, the display appears the message *TX COMPLETE* briefly.

  • Page 91: Transmit A Special Document (Book Tx)

    Basic FAX Operation (2) 3. Press the Start key and you can hang up Start the handset now. (TOKYO ) 99% -SET DOC. FACE UP- The machine starts the print out reception and the received documents. (To stop the reception, press the Stop key and then the Yes key.) NOTE: Before you receive a transmission you must ensure that the document feeding tray is empty.
  • Page 92 Basic FAX Operation (2) 4. Press the Yes key. Paper size 5. Then the display will prompt the message, it allows SCAN BOOK (A4 ) you to select original document size or start to scan the SCAN=YES (SIZE=NO) original documents right now If you want to change the original document size press the No/Clear key.
  • Page 93 Basic FAX Operation (2) 7. Press the Yes key start to scan the first page of the book. *MEMORY* 100% 01234567 8. After you finish scanning the first page NEXT PAGE? (A4 ) the display appears the message as SCAN=YES (TX=START) shown.

  • Page 94: Using The Function Utilities

    Chapter 5 Using the Function Utilities...
  • Page 95 Using the Function Utilities 5 Using the Function Utilities Overview of the Function Utilities The Function utilities make your machine more convenient to use. The following eight functions are available. Function Description BROADCAST Transmits the same document to two or more parties with a single operation.
  • Page 96 Using the Function Utilities How to select the FUNCTION utilities First press the Function key. Function The Message Display now prompts you to select the FUNCTION utilities. FUNCTION SEL. 1-8/or FUNCTION Here are two method to select the Function utilities: 1) Press the Numeric keys Function BROADCAST...
  • Page 97 Using the Function Utilities Now you can scroll the Function utilities either press the Function key or press the key. ▲ ▼ Here is the procedure of these operation: 1 BROADCAST Function 2 TIMER TX Function 3 MAILBOX TX Function 4 PRINT MAILBOX RX Function 5 POLLING TX...

  • Page 98: Broadcast

    Using the Function Utilities 5.1 Broadcast Overview of the Broadcast function Broadcast enables the machine to scan the documents into memory and transmit it to multiple destinations. The same document can be transmitted sequentially to up to 143 different destinations. This feature is convenient for transmitting the same document to many different destinations.
  • Page 99 Using the Function Utilities If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast. NO.001= _ 2. Press the Yes key if the party has been correctly selected. The Message Display now prompts you to NO.002= _ select the next receiving destination.
  • Page 100 Using the Function Utilities 3. Press the Yes key if the party has been correctly selected. The Message Display now prompts you to NO.002= _ select the next receiving destination. (Fin.= START) If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast.
  • Page 101 Using the Function Utilities If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast. If you want to continue selecting the receiving destinations using Phone Book, repeat steps 1 to 5. (4) Using the Phone Book (Search) to specify the destinations.
  • Page 102 Using the Function Utilities 6. Using the key to select the destination ▲ ▼ you want. * JAPAN(YOKOHAMA) ▲ OK=YES ▼ * JAPAN(TOKYO) ▲ OK=YES ▼ 7. Press the Yes key. The Message Display now shows the NO.001= JAPAN(TOKYO) receiving destination you selected, indicating that it has been specified for Broadcast 001.
  • Page 103 Using the Function Utilities 2. If the specified destination is correct, press the Yes key. The display is changed to the next destination NO.002= _ specifying display. (Fin.= START) When you want to clear the specified destination, press the No/Clear key. 3.
  • Page 104 Using the Function Utilities 3. If the party has been correctly specified, press the Yes key. Then, the Message Display shows the next NO.002= 012345678 specified receiving party. OK = YES (DEL= NO) 4. If you find that you have selected an incorrect destination or if you want to delete a particular destination, pressing the No/Clear key will delete that destination.

  • Page 105: Timer Tx

    Using the Function Utilities NOTE: If the line of a receiving party is busy and the machine is unable to transmit the document, that party would put at the last of the transmission sequence. This receiving party is redialed after the machine has completed transmitting the document to all other parties.
  • Page 106 Using the Function Utilities 4. From the Numeric keys, enter the time (24-hour system) at which to transmit the document. Example: 11:30 p.m. →Press 2, 3, 3, 0. OPER TIMER= 23:30 OK = YES Press the Yes Key if it is correctly selected. Press the No/Clear key if you want to change it.
  • Page 107 Using the Function Utilities NOTE: • If you want to use other FUNCTION utilities in combination with Timer TX, when LCD display: "ENTER FAX NO." then press the Function key, and select the function you want. However, only the following three features can be used together with Timer TX: Broadcast P 5-4...

  • Page 108: Mailbox Tx

    Using the Function Utilities 5.3 Mailbox TX Overview of the Mailbox TX function Mailbox TX lets the machine transmit a document confidentially to a particular person. It is convenient when you want to send a confidential or private document to a particular person without allowing any other people to read it.
  • Page 109 Using the Function Utilities 3. Press ‘3’ of the Numeric key to select "MAILBOX TX". 3 MAILBOX TX 4. Using the Numeric keys, enter the 4-digit MAILBOX ID = _ mailbox ID. The mailbox ID is the number registered for the mailbox of the receiving fax machine.

  • Page 110: Print Mailbox Rx

    Using the Function Utilities 6. Specify the receiving party to which you want to transmit the document by Mailbox TX. = ENTER FAX NO. For how to specify the destination, see "Dialing the Number" contained in Chapter 3. One Touch Dial P 3-10 µ...
  • Page 111 Using the Function Utilities How to use the Print Mailbox RX function 1) How to register a Mailbox ID 1. Press the Utility key 5 times, the display appears Utility the below message. RX OPERATION? ▲ OK=YES / or 1-8 ▼...
  • Page 112 Using the Function Utilities 2) How to change a Mailbox ID 1. Press the Utility key 5 times. Utility RX OPERATION? ▲ OK=YES / or 1-8 ▼ 2. Press ‘5’ of the Numeric keys to select "MAILBOX RX". 5 MAILBOX RX 3.
  • Page 113 Using the Function Utilities 6. Enter the currently ID of Mailbox 9 with the Numeric keys. For example: Delete ID (1234) of Mailbox 9. OLD M-BOX9 ID = 1234 OK = YES (If you don’t know the ID, you cannot delete the ID.) 7.
  • Page 114 Using the Function Utilities 3) How to printing the Mailbox Document 1. Your machine rings notifying that a call is TEXT being received and Message Display now shows that a document has been received by Mem.RX Mailbox RX 2. Press the Function key. Function FUNCTION SEL.

  • Page 115: Polling Tx

    Using the Function Utilities 5. Check the mailbox ID is correct and press the Yes key to validate the mailbox ID. If the ID you entered is correct, then your machine starts printing the document that stored in memory. 5.5 Polling TX Overview of the Polling TX function Polling TX allows you to set a document to be retrieved by a remote fax machine.
  • Page 116 Using the Function Utilities 3. Press ‘5’ of numeric keys to select the "POLLING TX ". The following message appears briefly to confirm your selection. 5 POLLING TX 4. Enter the 4-digit Polling ID if you need. POLLING ID = _ For example: 1234 OK = YES POLLING ID =1234...

  • Page 117: Polling Rx

    Using the Function Utilities 5.6 Polling RX Overview of the Polling RX function Polling RX starts from your end, the transmission of a document that has been put in the ready state at the other party’s end, to receive that document at your end. The other party must be ready for polling transmission before you can receive a document by Polling RX.
  • Page 118 Using the Function Utilities Use the numeric key to input the polling ID. For example: 1234 POLLING ID =1234 OK=YES (DEL=NO) If you input a wrong number press the No/Clear key to clear this entry and input the ID again. POLLING ID =_ OK=YES NOTE: If you do not have the ID of the remote fax unit, you must to contact...

  • Page 119: Relay Initiate

    Using the Function Utilities 5.7 Relay Initiate Overview of the Relay Initiate function Relay TX allows the operator to make one long distance call to a remote unit and the remote unit will relay the message to one or more fax units in the local area. With this function, you can save valuable time and telephone charges.
  • Page 120 Using the Function Utilities & For example: We press the One-Touch key 01(registered as TOKYO) as the relay station. The name or telephone number associated = TOKYO with this One-Touch key appears to confirm this is the location you intended to poll. OK = YES 5.

  • Page 121: Cancel Reserve

    Using the Function Utilities 8. Using the numeric keys to input the two digit Speed Dial number that should receive the TX Results Report. (You can set 00-99) For example:88 REPORT SD NO. = 88 OK = YES (DEL = NO) 9.
  • Page 122 Using the Function Utilities 3. Press the Confirm key 3 times. The message "MEMORY DATA LIST" appears. Confirm MEMORY DATA LIST? OK=YES (NEXT=CONF.) 4. Press the Yes key. The machine prints a Memory Data List. P 9-13 µ Go over the list and identify the documents reserved for transmission and the particular FUNCTION features specified.
  • Page 123 Using the Function Utilities The document data display consists of the following five items. 1) Session number 2) Communication start time 3) Function: TIMER POLL-TX B-CAST MEMORY (Memory reservation) M.B. TX RELAY POLL-RX 4) Press Yes to delete this transmission. 5) Press the key to see more details as below.

  • Page 124: Using The Enhanced Utilities (1)

    Chapter 6 Using the Enhanced Utilities (1)

  • Page 125: Using The Utility Key

    Using the Enhanced Utilities (1) 6 Using the Enhanced Utilities (1) 6.1 Using the Utility key 6.1.1 List of Utility key function The Utility key functions refer to the functions for which you can change the settings to suit your particular operating needs. There are a total of 45 features available in the Utility key function, classified under 8 major groups as detailed below.

  • Page 126: Outline Of Major Features

    Using the Enhanced Utilities (1) 5.RX OPERATION ON (Time and 1.MEMORY RX MODE Password)/OFF P.6-21 (Password) 2. NO. of RINGS 1-16 P.7-21 3. TWO PAGE PRINT ON/ON (Sort)/OFF P.6-24 4. REDUCTION RX ON/OFF/Cut P.3-20 5. MAILBOX RX ID No. P.5-16 6.
  • Page 127 Using the Enhanced Utilities (1) 5.BATCH TX One Touch Dial key can be pre-programmed with Batch TX time. This allows multi jobs to be transmit at the same time by one transmission. For ---- 4.TX Operation: 4. CLOSED NETWORK Limits the parties to which you can transmit a document to only those registered for One Touch Dial, Speed Dial, and Phone Book.

  • Page 128: Select The Utility Function

    Using the Enhanced Utilities (1) 6.1.3 Select the Utility function 1 Press the Utility key as many times as required to select the particular group. The display now prompts you to select a particular feature available under that group. Utility Press n times Function group MACHINE SETTING...

  • Page 129: Dial Registration

    Using the Enhanced Utilities (1) 6.2 Dial Registration If you want to use the One Touch Dial or Speed Dial functions to transmit your documents, you must register each destination’s information in the One Touch and Speed Dial keys. You need to set the following three data items for each destination you will register: 1.
  • Page 130 Using the Enhanced Utilities (1) Or, if you want to correct or delete the registered contents, press the No/Clear key to select “EDIT/DEL”. Then the following message appears. Press the ◄ or ► key to select “EDIT” or *EDIT DELETE “DELETE”, then press the Yes key.
  • Page 131 Using the Enhanced Utilities (1) If a fax number has been registered for this REGISTERED! KEEP? Speed Dial, the message is shown. OK=YES (EDIT/DEL=NO) If you want to keep the registered contents, press the Yes key to select “KEEP”. (Back to step 3, and select a Speed Dial again.) If you want to correct or delete the registered contents, press the No/Clear key to select...

  • Page 132: Set The Name

    Using the Enhanced Utilities (1) NOTE: When changing the data of the destination registered for One Touch Dial and Speed Dial, be careful of the following things: • When One-Touch or Speed dial which are previously registered in Group dial or Program dial are deleted, these destination in Group dial /Program dial are deleted.

  • Page 133: Set The Modem Speed

    Using the Enhanced Utilities (1) 6.2.1.3 Set the Modem Speed 1. Normally, there is no need to change this * 33.6 14.4 setting. But in some instances, where ◄ , ► & YES telephone line connections are very poor quality, setting the modem speed to low will increase the chance of effective communication.

  • Page 134: Group Dial

    Using the Enhanced Utilities (1) 4. Press the Yes key. “One Touch List” or “Speed Dial List” will print. Check that the contents of the registered destinations are correct according to the list. 6.2.2 Group Dial Destinations registered for One Touch Dial, Speed Dial, and Phone Book can be registered as a Group in a Group Dial key.
  • Page 135 Using the Enhanced Utilities (1) To correct or delete the registered contents, press the No/Clear key to select “EDIT/DEL”. If you don’t want to change the registered contents, press the Yes key to select “KEEP”. The display returns to the display of step 3. 4.
  • Page 136 Using the Enhanced Utilities (1) 11. Press the Yes key if the party has been correctly specified. NO.002=_ The Message Display now prompts you to specify the next party. 12. Selecting the Parties Using Speed Dial Press the Speed Dial key and from the Numeric keys enter the Speed Dial number that is registered with the destination you want to register for Group Dial.
  • Page 137 Using the Enhanced Utilities (1) If you want to continue selecting destinations using Phone Book, repeat steps 16 through 20. 19. Selecting Destinations Using Phone Book (Search). Search for the party you want for Group * LIST SEARCH Dial by using the Search of Phone Book. ◄...

  • Page 138: Using The Group Dial

    Using the Enhanced Utilities (1) If you want to continue selecting NO.002=_ destinations using Phone Book, repeat steps 21 through 27. 26. The Message Display now shows the destination you selected, When all the parties have been selected for Group Dial, press the Start key. 27.

  • Page 139: Program Dial

    Using the Enhanced Utilities (1) 4. When the transmission is completed, a buzzer sounds once and a message * TX COMPLETE * indicating that the transmission has been normally completed appears and remains shown for 2 sec. Then, the initial screen reappears.

  • Page 140: Program A Registered Dial

    Using the Enhanced Utilities (1) 6.2.3.1 Program a registered Dial Utility 1. Press the Utility key 3 times. ▲ DIAL REGISTRATION? The display appears the message “DIAL ▼ OK=YES / or 1-5 REGISTRATION’. 2. Press ‘4’ of the Numeric keys. 4 PROGRAM DIAL 3.

  • Page 141: Using The Program Dial

    Using the Enhanced Utilities (1) 5. To correct or delete the registered contents, press the No/Clear key to DELETE or back to last LCD display. For example: To program Timer TX for Program Dial press ‘2’ of the Numeric keys. 2 TIMER TX Enter the data according to the Timer TIMER=_ :...

  • Page 142: Using Batch Tx

    Using the Enhanced Utilities (1) The machine starts scanning. After completely scanning the document, the JAN. 04 11:30 machine enters the standby state for timer -SET DOC. FACE UP- transmission while showing the initial screen on the Message Display. NOTE: The machine operation differs after the pressing of the One Touch key in step 2 depending on the function registered in Program Dial.

  • Page 143: Setting Of Tx Operations

    Using the Enhanced Utilities (1) If you want to cancel Batch TX press the No/Clear key. TX TIME =_ : DELETE BATCH=YES Then press the Yes key. ▲ DIAL REGISTRATION? ▼ OK=YES / or 1-5 6.3 Setting of TX Operations 6.3.1 Closed Network TX If Closed Network TX is set to ON, you only can transmit a document to any destination registered in One Touch Dial, Speed Dial and Phone Book.

  • Page 144: Header

    Using the Enhanced Utilities (1) 6.3.2 Header The Header Prints information at the receiving end to identify that you transmitted the document. The header appears at the top of each page in a document, showing the sender name, page number, and the time of transmission 1.

  • Page 145: Setting Of Rx Operations

    Using the Enhanced Utilities (1) 6.4 Setting of RX Operations 6.4.1 Memory RX Mode Memory RX Mode stores in memory the contents of a received document. The document is not printed unless the machine receives a print out command. This feature provides a means of controlling the documents received through fax.
  • Page 146 Using the Enhanced Utilities (1) NOTE: If you do not want to set the print timer, press the Yes key, then the Memory RX mode is always on. To change the on time, press the No/Clear key. Then, the display prompts you to enter the on time.

  • Page 147: Printing The Document Received By Memory Rx Mode

    Using the Enhanced Utilities (1) 6.4.1.2 Printing the Document Received by Memory RX Mode 1. Your machine rings and receiving the document. To check that the document has been stored in memory, Copy screen Fax screen TEXT <<M-RX 5P >> -SET DOC.FACE UP- Mem.RX 2.

  • Page 148: Memory Substitution Reception

    Using the Enhanced Utilities (1) 6.4.1.3 Memory Substitution Reception When printing out the document by direct reception, if printing trouble (paper empty, paper jam) happens, reception is automatically changed from direct reception to memory reception. This function to continue receiving the document is called the memory substitution reception function.

  • Page 149: Closed Network Rx

    Using the Enhanced Utilities (1) 2. Press ‘3’ of the Numeric keys. 3 TWO PAGE PRINT 3. Press the ◄ or ► key to select the desired sub-feature or turn off Two Page Print ON(SORT) *OFF function. ◄ , ► & YES 4.

  • Page 150: Footer

    Using the Enhanced Utilities (1) 6.4.4 Footer Overview of the Footer function Footer prints on the paper the date, time, reception control number and page NO. of the received document. By printing an Activity Report using the session number you can identify where the document came from, when it came in, and how many pages it was.
  • Page 151 Using the Enhanced Utilities (1) 3. Press the ◄ or ► key to turn ON or OFF the Footer function. * ON ◄ , ► & YES 4. Check that the setting has been made correctly, then press the Yes key. Panel Reset 5.

  • Page 152: Using The Enhanced Utilities (2)

    Chapter 7 Using the Enhanced Utilities (2)
  • Page 153 Using the Enhanced Utilities (2) 7. Using the Enhanced Utilities (2) This Chapter explains the unmentioned UTILITY key function in “Chapter 6 Using the Enhanced Utilities (1)”, and illustrates the functions for which you can change the settings to suit your particular operating needs. Group Setting Item Detail...
  • Page 154 Using the Enhanced Utilities (2) Group Setting Item Detail Note 5.RX OPERATION 1. MEMORY RX On (Time and MODE Password)/Off P.6-21 (Password) 2. NO. of RINGS 1-16 P.7-21 3. TWO PAGE PRINT On/On (Sort)/Off P.6-24 4. REDUCTION RX On/Off/Cut P.3-20 5.

  • Page 155: Machine Setting

    Using the Enhanced Utilities (2) 7.1 Machine Setting This section describes the choice available in “MACHINE SETTING”. 7.1.1 Setting AUTO RESET This function allows the machine back to initial mode automatically, when the machine is idle in copy operation mode or fax operation mode a time period. 1.

  • Page 156: Setting Power Save Mode

    Using the Enhanced Utilities (2) 7.1.2 Setting POWER SAVE MODE This function allows the user to set their fax unit to automatically enter the power saving mode at a specified time. Utility 1. Press the Utility key then the message “MACHINE SETTING”...

  • Page 157: Setting Power Save Off

    Using the Enhanced Utilities (2) 7.1.3 Setting POWER SAVE OFF This function allows the user to set Power Save OFF, if you enable this setting the machine will not automatically enter power saving mode at a specified time. Utility 1. Press the Utility key then the message “MACHINE SETTING”...

  • Page 158: Setting Lcd Contrast

    Using the Enhanced Utilities (2) 2. Press "4"of Numeric keys. Then the following message appears briefly to confirm your selection. 4 PRINT DENSITY 3. Press ◄ or ► key to select the desired LIGHT DARK density as the default setting ◄...

  • Page 159: Setting Buzzer Volume

    Using the Enhanced Utilities (2) 4. Press No/Clear key, back to the initial state. ▲ MACHINE SETTING? ▼ OK=YES / or 1-7 7.1.6 Setting BUZZER VOLUME Use this to set buzzer volume to the suite level. 1. Press the Utility key then the message Utility “MACHINE SETTING”...

  • Page 160: Setting Remote Monitor

    Using the Enhanced Utilities (2) 7.1.7 Setting REMOTE MONITOR This function allows service personnel to access the unit remotely. It is possible for the Service Representative to monitor and change machine settings. This allows them to fix your unit over telephone. 1.

  • Page 161: Setting Paper Source

    Using the Enhanced Utilities (2) 1. Press the Utility key, then the message Utility “MACHINE SETTING” appears. ▲ MACHINE SETTING? ▼ OK=YES / or 1-9 2. Press "8" of Numeric keys. Then the following message appears briefly to confirm your selection.
  • Page 162 Using the Enhanced Utilities (2) 1. Press the Utility key then the message Utility “MACHINE SETTING” appears. ▲ MACHINE SETTING? ▼ OK=YES / or 1-9 WXYZ 2. Press "9" of Numeric keys. Then the following message appears briefly to confirm your selection.

  • Page 163: Copy Setting

    Using the Enhanced Utilities (2) Then press Yes key. 5. Press ◄ or ► key to select FIXED or CONTINUOUS. * FIXED CONTINUOUS ◄ , ► & YES Choices Available Description When the paper tray is out of paper, stop the printing until the FIXED paper is replenished in the tray.

  • Page 164: Setting Auto Density

    Using the Enhanced Utilities (2) 2. Press "1" of Numeric keys. Then the following message appears briefly to confirm your selection. 1 DENSITY/PHOTO 3. Press ◄ or ► key to select AUTO, * AUTO MANUAL PHOTO MANUAL or PHOTO as default setting and press Yes key.

  • Page 165: Setting Manual Density

    Using the Enhanced Utilities (2) 7.2.3 Setting MANUAL DENSITY Set initial value of manual density level. 1. Press the Utility key 2 times then the display Utility appears the message “COPY SETTING”. ▲ COPY SETTING? ▼ OK=YES / or 1-6 2.

  • Page 166: Setting 2In1 Mode

    Using the Enhanced Utilities (2) 2. Press "4" of Numeric keys. Then the following message appears briefly to confirm your selection. 4 DENSITY (ADF) 3. Press ◄ or ► key to select Mode 1 or Mode 2 as the default setting. *MODE 1 MODE 2 ◄...

  • Page 167: Setting Sort Mode

    Using the Enhanced Utilities (2) 4. Press No/Clear key, back to the initial state. ▲ COPY SETTING? ▼ OK=YES / or 1-6 7.2.6 Setting SORT MODE Set the initial value of Sort function. It is possible to set when additional memory and Paper Feed Unit are installed.

  • Page 168: Setting Resolution

    Using the Enhanced Utilities (2) 1. Press the Utility key 4 times then the display Utility appears the message “TX OPERATION”. ▲ TX OPERATION? ▼ OK=YES / or 1-7 2. Press "1" of Numeric keys. Then the following message appears briefly to confirm your selection.

  • Page 169: Setting Page Count Tx

    Using the Enhanced Utilities (2) 2. Press "2" of Numeric keys. Then the following message appears briefly to confirm your selection. 2 RESOLUTION 3. Press ◄ or ► key to select the desired resolution as default setting (Standard /Fine *STD /Super Fine /Half Tone)and then press Yes ◄...
  • Page 170 Using the Enhanced Utilities (2) 4. Press No/Clear key, back to the initial state. How to use PAGE COUNT TX 1. Place your document face up on the document feeding tray. 2. Press the Copy/Fax key switch to the Fax screen. Then the display would shows the message ”TX PAGE=”.

  • Page 171: Setting Default Tx

    Using the Enhanced Utilities (2) If the pages are equal to the number you have entered, it starts to dial and transmit *WRONG PAGE COUNT * them, otherwise, the following message 11/12 appears, you should press "Stop" key, and back to step 1, transmit again. It means that you want to transmit 12 pages, but the machine only scanned 11 pages.

  • Page 172: Setting Ot-Dial In Copy

    Using the Enhanced Utilities (2) Then press Yes key. 4. Press No/Clear key, back to the initial state. 7.3.5 Setting OT-DIAL IN COPY To prevent the copied original documents in Document Feeding Tray being transmitted when one-touch key is pressed, this function should be set to "Disable" 1.

  • Page 173: More About Rx Operation

    Using the Enhanced Utilities (2) 7.4 More about RX Operation This section describes the choice available in RX operation menu. 7.4.1 Setting NO. of RINGS The unit will answer an incoming call after the number of rings set in this menu. Utility 1.
  • Page 174 Using the Enhanced Utilities (2) 2. Press "2" of Numeric keys. Then the following message appears briefly to confirm your selection. 2 LINE MONITOR 3. Press ◄ or ► key to select either HIGH, HIGH *LOW LOW or OFF. ◄ , ► & YES Choices Available Description Speaker Volume is set at the loudest setting available.

  • Page 175: Using The Confirm Utilities

    Chapter 8 Using the Confirm Utilities...

  • Page 176: Tx/Rx Result

    Using The Confirm Utilities 8. Using the Confirm Utilities 8.1. TX/RX RESULT Overview of TX/RX RESULT It is possible to indicate the pass 60 records one by one. And you can print the indicated communication result. How to display the TX/RX RESULT 1.

  • Page 177: Machine Counter

    Using The Confirm Utilities 8.2. MACHINE COUNTER Overview of Machine Counters Various counters are performed, the counters are displayed on the message display by using the Confirm function. Counter Description TOTAL PRINT Total print pages since the machine has been installed are counted.
  • Page 178 Using The Confirm Utilities 3. Press Yes key accept this selection. 4. On the message display it shows the first counter TOTAL PRINT=000028 of machine. CHECK FINISH=YES 5. You can use the ▲ or ▼ key to display other counters. For example: Press the ▼...

  • Page 179: Print Report

    Using The Confirm Utilities 8.3. PRINT REPORT This machine is equipped with a report output function for various types of data. These features are detailed in “Chapter 9 Printing Reports.” Report Name Description Prints a list of the result of a transmission after it has TX Result Report been completed.
  • Page 180 Using The Confirm Utilities 3. Press the Confirm key to see the next report, do it until the “ACTIVITY REPORT” appears. Confirm ACTIVITY REPORT OK=YES (NEXT = CONF.) Then press the Yes key to print out Activity Report.

  • Page 181: Printing Reports

    Chapter 9 Printing Reports...

  • Page 182: About The Reports

    Printing Reports 9. Printing Reports 9.1 About the Reports The machine prints various types of reports allowing you to check the communications results and the detail of settings. Printing Report Name Description Auto Manual Prints a list of destinations that have been One-Touch List P 9-2 programmed for One-Touch Dial Keys.
  • Page 183 Printing Reports 9.1.1 One Touch List 1. Page number : 1 page 2. Output method: Using the Confirm utilities. P 8-4 3. Record items: (1) OT-No. ----------------------------- One touch key number (2) DESTINATION STATION ----- Destination name if name registered. (3) DESTINATION NUMBER ----- Destination telephone number (4) BATCH TIME --------------------- Batch TX time set.

  • Page 184: Speed Dial List

    Printing Reports 9.1.2 Speed Dial List List all registered speed dial number, record from 00 to 99. 1. Page number : 1~ 3 pages 2. Output method : Use the Confirm utilities. P 8-4 3. Record items: (1) SP-No.-------------------------------- Registered speed dial number (2) DESTINATION STATION ------ Destination name if registered (3) DESTINATION NUMBER ------ Destination telephone number (4) SUB-ADDRESS -------------------- Remote side redial number...

  • Page 185: Key Setting List

    Printing Reports 9.1.3 Key Setting List List group dial, and all program key function. The program key function included. • BROADCAST • TIMER TX • MAILBOX TX • POLLING RX • RELAY INITIATE 1. Page number :1~ 36 pages 2. Output method : Use the Confirm utilities. P 8-4 3.

  • Page 186: Machine Status List

    Printing Reports 9.1.4 Machine Status List 1. Page number : 2 page 2. Output method : Use the Confirm utilities. P 8-4 3. Record items: (1) MACHINE SETTING (2) COPY SETTING (3) DIAL REGISTRATION (4) TX OPERATIONS (5) RX OPERATION (6) COMM.
  • Page 187 Printing Reports ．．TX OPERATIONS．．(4) SCAN CONTRAST DARK LIGHT RESOLUTION STANDARD PAGE COUNT TX CLOSED NETWORK TX DEFAULT TX MEMORY HEADER OT-DIAL IN COPY DISABLE ．．RX OPERATIONS．．(5) MEMORY MODE No. OF RINGS TWO PAGE PRINT REDUCTION ID: none ID = none ID: none ID = none MAILBOX RX...

  • Page 188: Tx Result Report

    Printing Reports 9.1.5 TX Result Report 1. Page number : 1 ~ 5 pages 2. Output method: Print out automatically or set by user setting after communication( P 9-20) or use Confirm utilities manual printing. . P 8-4 3. Report items: (1) SESSION ----------------------------------- Session number (2) FUNCTION ---------------------------------Function name as below: 1.
  • Page 189 Printing Reports 2. IF TX NOT COMPLETED FOR SIGNLE LOCATION RESULT REPORT NAME:JONES TEL :886 3 4733507 DATE:APR.10.2000 12:00 SESSION FUNCTION DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 001 JONES TAIPEI APR.18 18:00 00h02min21s ECM 3 4733507 0021:ERROR DURING TX OT or SP name ERROR code Report error message...

  • Page 190: Rx Result Report

    Printing Reports 9.1.6 RX Result Report 1. Page number : 1 ~ 5 pages 2. Output method : Print out automatically or by user setting after communication. P 9-20 3. Report items: (1) SESSION ------------------------------------ Session number (2) FUNCTION ---------------------------------- Function name (3) No.--------------------------------------------- Total location number (4) DESTINATION STATION --------------- Destination name/telephone number (5) DATE/TIME --------------------------------- Communication date/time...
  • Page 191 Printing Reports 3. IF RX COMPLETED BUT SOME PAGE ERROR RATE OVER REGULATION RESULT REPORT NAME:JONES TEL :886 3 4733507 DATE:APR.10.2000 12:00 SESSION FUNCTION DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 JONES TAIPEI APR.18 18:00 00h02min21s NG PAGE : 1,3,5,7 Page number that error line over pre-defined percentage 9-10...

  • Page 192: Activity Report

    Printing Reports 9.1.7 Activity Report 1. Page number : 1 ~ 2 pages Output method: Prints out automatically after communication reach up to 60 records or manual prints by using the Confirm utilities.” P 8-4 2. Report items: (1) No.--------------------------------------------- Sequence number (2) SESSION ----------------------------------- Session number (3) DATE/TIME -------------------------------- Communication date/time (4) TX/RX -- ------------------------------------- Transmission or reception...

  • Page 193: Reservation Reports

    Printing Reports 9.1.8 Reservation Reports 1. Page number : 1 ~ 5 pages 2. Output method: Prints out automatically after setup complete. 3. Report items: (1) SESSION ------------------------------------ Session number (2) FUNCTION ---------------------------------- Function (3) No.--------------------------------------------- Location number (4) DESTINATION STATION ----------------Destination name/telephone number (5) DATE------------------------------------------Setup up date/date to dial (6) TIME ------------------------------------------Time to dial (7) PAGE -----------------------------------------Total page number for this session...

  • Page 194: Memory Data List

    Printing Reports 9.1.9 Memory Data List 1. Page number : More than one page 2. Output method : Use the Confirm utilities. P 8-4 3. Report items: (1) SESSION ----------------------------------- Session number (2) FUNCTION ----------------------------------Function (3) TIME ----------------------------------------- Time to transmission (4) No.--------------------------------------------- Total location number (5) DESTINATION STATION ----------------Destination name/telephone number (6) PAGE ------------------------------------------Total page number for this session...

  • Page 195: Memory Image Print

    Printing Reports 9.1.10 Memory Image Print Prints out 1 page of image in memory and location information 1. Page number: More than one page. 2. Output method: Use the Confirm utilities. P 8-4 3. Report parts: Image part: Prints reduced image document at upper part of 1 page following by report for each location.
  • Page 196 Printing Reports Imag MEMORY IMAGE PRINT NAME: TEL :886 3 4733507 DATE:APR.12.2000 21:04 SESSION FUNCTION DESTINATION STATION DATE TIME PAGE 0001 BROADCAST OT-01 JONES TAIPEI OCT. 26 20:02 886 2 3456305 &4569 OT-03 JONES TAINAN 03 4733495 OT-04 NBC 02 9945762 9-15...
  • Page 197 Printing Reports WHEN FUNCTION IS POLLING TX Image MEMORY IMAGE PRINT NAME:JONES TEL :886 3 4733507 DATE:APR.12.2000 21:04 SESSION FUNCTION POLLING ID DATE PAGE 8001 POLLING TX 001 1234 OCT. 26 9-16...

  • Page 198: Backup Ram Error Report

    Printing Reports 9.1.11 Backup RAM Error Report This unit will print out report after power on if system static RAM error cause by unexpected result or battery over life. 1. Page number : One page 2.Output method : Print out automatically if SRAM fails after power on BACKUP RAM ERROR REPORT...

  • Page 199: Lost Report

    Printing Reports 9.1.12 Lost Report When backup DRAM for image the memory is lost crash because out of backup time, the files will be deleted, after power on the machine would print out the report automatically. Machine will print out Lost Report for TX/RX respectively.

  • Page 200: Relay Broadcast Report

    Printing Reports 9.1.13 Relay Broadcast Report After relay broadcast machine will make a schedule to transmit the report. 1. Page number : 1 ~ 2 pages 2. Output method : print out automatically or after relay broadcast 3. This report also sends to specify location. 4.

  • Page 201: Print A Report

    Printing Reports 9.2 Print a Report A report could be automatically printed when the condition is met, or manually printed at any time you need. 9.2.1 Automatic Report Print(Setting by Utility key) The following reports can be set to Auto printing or Manual printing by Utility function.

  • Page 202: Manual Report Print

    Printing Reports How to setting up this function For example: Setting automatic “TX Result Report” printing 1. Press the Utility key 7 times to reach Utility “REPORTING”. ▲ REPORTING? ▼ OK=YES / or 1-4 2. Press ‘3’ of numeric keys. Then the following message appears 3 TX RESULT REPORT briefly, to confirm your selection.
  • Page 203 Chapter 10 Connect to PC...

  • Page 204: Connect To Pc

    Connect to PC 10. Connect to PC 10.1. TWAIN Driver Option The TWAIN software enables your PC to import scanned images from your machine unit into your software application, the powerful utility is for Windows 95/98 and Windows NT. 1) Twain Interface A serial port (RS232C) connection is required for this to work, auto baud rate between PC and the machine is 19200 or 38400 bps.
  • Page 205 Connect to PC The Scan Control Window includes the following setting: Letter Paper size Legal 200 dpi x 100 dpi Resolution 200 dpi x 200 dpi 300 dpi x 300 dpi Normal Brightness Light Dark For text documents Scan Type Photo For gray scale images (photos) COM1...

  • Page 206: Class 1 Fax/Modem

    Connect to PC 6. Place the document you are scanning by two alternative ways. • Open the cover and set the document face down onto the glass. • Set the document face up into the Automatic Document Feeder. 7. Click SCAN button. 10.2.
  • Page 207 Connect to PC 1) Class 1 interface A serial port (RS232C) connection is required for this to work. -PC end: in conformance with your PC - Machine end: 9-pin D-SUB male. 2) Setting up Class 1 To ensure your machine can work with the Class 1 software correctly, make sure the No.

  • Page 208: Troubleshooting

    Chapter 11 Troubleshooting...

  • Page 209: Error Led Indicator

    Troubleshooting 11. Troubleshooting 11.1 ERROR LED indicator Indication Description What to do Lighting Machine Trouble ! A minor malfunction has Follow the indication Error occurred. instructed on the display. Blinking Machine Trouble ! A malfunction has Call your Technical Error Error occurred.
  • Page 210 Troubleshooting Paper pick up miss-feed Remove jam papers if necessary. * CAUTION! * Open and close main unit PAPER MISFEED cover. P 11-10 The paper installed is not Be sure you have installed correct the correct paper size, then press any key to release the ERROR state, and then press Start key to resume this machine.
  • Page 211 Troubleshooting The number of pages of Check the number of pages documents does not equal again and retry the the number of pages set transmission. * WRONG PAGE COUNT * with Page Count TX. 7-17 The specified ID number Enter the correct ID is not set.

  • Page 212: Improving Image Quality

    Troubleshooting 11.3 Improving image quality Symptom Possible cause What to do Adjust the auto density The image is too light A lighter density level for level priority to darker the Auto Density Mode level. See “7.2.2 Setting has been specified. AUTO DENSITY”...
  • Page 213 Troubleshooting The copy has unintended The surface of the original Wipe the original glass specks or spots glass is dirty clean with a soft cloth The original pad is dirty Wipe the original pad clean with a soft cloth The original document is Set a blank sheet of a second-generation copy paper over the original...

  • Page 214: How To Replace The Imaging Cartridge

    Troubleshooting There is an obstruction on Remove the obstruction the original glass (when and wipe the original using the Automatic glass clean with a soft Document Feeder) cloth 11.4 How to replace the imaging cartridge When the following message appears: *CAUTION!* TONER EMPTY NOTE:...
  • Page 215 Troubleshooting 2. Remove the imaging cartridge. NOTE: The metal parts within the machine are hot. Avoid placing your hands in direct contact with the metal fittings within the machine to avoid injury. 3. Remove the new imaging cartridge from its protective packaging.

  • Page 216: How To Replenish The Paper Trays

    Troubleshooting 5. Gently swing down and lock the Upper Half or Machine. Then, close the Front Door. NOTE: Only use replacement imaging cartridges that were designed for use specifically with this machine. Use of other imaging cartridges may result in irregular machine performance.
  • Page 217 Troubleshooting 3. Set the paper into the tray so that its front side is facing up. NOTE: The paper should be loaded no higher than the ▼ (Max. Level Indicator). Slide the Document Guide Plates up against the edges of the paper stack. 5.

  • Page 218: For Paper Feed Unit (Tray 2)

    Troubleshooting 11.5.2 For Paper Feed Unit (TRAY 2) When the following message appears: TEXT *CAUTION!* :EMPTY NO PAPER( 1. Slide out the Paper Drawer and press down the aper Lifting Plate. 2. Load the paper stack into the Paper Drawer so that its front side faces up.

  • Page 219: Clearing Paper Misfeeds

    Troubleshooting 4. Then the message prompts you to press the Start key to PRESS TH E START KEY resume printing. TO RESUME Start 11.6 C learing paper misfeeds 1.6.1 Paper Tray misfeed When the following message appears: *CAUTION!* PAPER MI SFEED 1.

  • Page 220: Paper Feed Unit Misfeed

    Troubleshooting 4. Pull the Lock Release Lever to open and close the Upper Half of the Machine. 5. Then the message prompts you to press the PRESS THE START KEY tart key to resume printing. TO RESUME Start 1.6.2 Paper Feed Unit misfeed When the following message appears: *CAUTION!* PAPER MISFEED...

  • Page 221: Separator Jam/Fuser Jam

    Troubleshooting 3. Make sure that the paper is correctly loaded in the Paper Drawer. 4. Gently slide the Paper Drawer back in. 5. Pull the Lock Release Lever to open and close the Upper Half of the Machine. NOTE Be careful not to touch the areas marked CAUTION: HOT with bare hands.
  • Page 222 Troubleshooting 1. Pull the Lock Release Lever and fold the upper alf of machine. 2. Remove the imaging cartridge. CAUTION: HOT The metal parts within the machine are hot. Avoid placing your hands in direct contact with the metal fittings within the machin e to avoid injury.
  • Page 223 Troubleshooting 4. Re-install the imaging cartridge. Useful Tip The imaging cartridge can easily bye installed by ligning the front of the cartridge with the marker provided within the machine. 5. Close the Upper Half of machine. 6. Then the message prompts you to press the PRESS THE START KEY tart key to resume printing.

  • Page 224: Original Document Jam

    Troubleshooting 11.6.4 Original Document Jam When the message appears: *COPY CANCELE D* *CAUTION!* GINAL DO C.JAM 1. Remove the original document from the Document eed Tray. 2. pen the Paper Misfeed Guide and gently remove the paper misfeed. 3. Open the Automatic Document Feeder and gently move the paper misfeed.

  • Page 225: When Paper Size Error Occurs

    Troubleshooting into the Automatic Document Feeder again. 11.7 When PAPER SIZE ERROR occurs ) During copying hen the message appears: *CAUTION!* PAPER S IZE ERROR Replace t he paper of which the error occurred, o r reset the paper size in Utility function. P 7-8 ress any key, then the mess age may appears:...

  • Page 226: How To Reset The Machine

    Troubleshooting If you want to cancel the copy procedure press the Stop Stop key. *COPY CANCELED* 3. The machine continues to perform the copy procedure TEXT 2) In Reporting or Printing reception Before PAPER SIZE ERROR occurs, the display may display as below. For example: During the machine printing the reception data.
  • Page 227 Troubleshooting Turn the Power Switch to OFF, and then turn ON again. NOTE: Should a “CXXXX” trouble code continue to appear in the display after resetting the machine, please contact your technical representative. 11-19...

  • Page 228: General Specification

    Chapter 12 General Specification...
  • Page 229 General Specification 12. General Specification ITEM/MODE Specification Remark General Warm-up Time 34 seconds or less at ambient temperature of 23˚C Compatibility Multi access Possible Applicable line PSTN,PABX Modem Board Speed (bps) 33.6kbps, Automatically fall back Coding Scheme MH/MR/MMR/JBIG Error Correction Mode (ECM ) Memory ( pages) STD.
  • Page 230 General Specification ITEM/MODE Specification Remark Printing mode 100% Bottom cut Auto reduction ( 70%~100%) Header Footer RX Resolution 203 x 98 dpi 203 x 196 dpi 203 x 392 dpi Dialing Auto One-Touch 27 key dial Speed Dial Programming 4 keys ( last 4 keys) Dial Group Dial Auto redial...
  • Page 231 NEC America, Inc. 1555 W. Walnut Hill Lane ND-21972(E) Irving, TX 75038-3796 ISSUE 1  2000 NEC CORPORATION TEL: (972) 751-7000 CC28OO1...