Document Filing; Overview; Types Of Document Filing - Sharp MX-2300N User Manual

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DOCUMENT FILING

This chapter provides information that you should know before using the document filing function, including an overview
of document filing, the features and functions of document filing, and points to keep in mind when using document filing.

OVERVIEW

The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a
print job, as a file on the machine's hard drive.
The saved file can be called up and printed or transmitted as needed.
Saving data as a file
Scan
Print
Copy
Hard drive
Document information used in any of the modes
is saved to the hard drive as a data file.

TYPES OF DOCUMENT FILING

There are three ways to save a file using document filing: "Quick File", "File", and "Scan to HDD".
Quick File
File
Scan to HDD
Internet Fax
Fax
Scan to HDD
Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
The file can be saved quickly and easily because no settings are required.
The saved file can also be used by other people. Do not use this method to save files containing
sensitive or confidential information, or files that you do not want others to use.
Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
Unlike Quick File, the File function allows you to append various types of information when saving the file.
The appended information allows efficient management of the file.
A password can also be established to prevent the file from being called up by others.
Use this function to simply store a document. This is a feature of the File function.
The other document filing methods save a copy, scanner, or other job as a file on the hard drive when
the corresponding function operates. Use Scan to HDD when you simply want to save a document to
the hard drive.
Calling up and using a saved file
Print
The saved file can be printed. The saved file can also be
sent as a fax or sent to another computer over the
network. You can also simply store the file on a hard
drive for digital archiving purposes.
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Send
Hard drive