Page 1 User's Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 2 System Settings Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 3: Table Of Contents
Table of Contents About This Manual ......2 System Settings ......4 SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) .
Page 4: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 5 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 6: System Settings
System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 7: System Settings (General)
SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.
Page 8 When User Authentication is Enabled When "User Authentication Setting" (page 80) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings.
Page 9 Please select a user to be logged in. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH All Users ABCD EFGHI JKLMN • You can touch the numeric keys to directly select the corresponding user. •...
Page 10: Numeric Keys
Login by user number Enter your user number. Enter your user number. • When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used. For the procedure following login, see •...
Page 11: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see (Administrator) List" (page 64). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Page 12 Item ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2 Tray 3 Tray 4 Tray 5 Bypass Tray ● Paper Type Registration User Type 1 User Type 2 User Type 3 User Type 4 User Type 5 User Type 6 User Type 7 ●...
Page 13 Item Internet Fax* • Search Number • Name • Initial • Index • Address • Key Name • Compression • I-Fax Report Group Search Number Group Name Initial Index Address Key Name Program Program Name Settings • Address • Resolution •...
Page 14 Item ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Default Paper Size Default Output Tray* Default Paper Type Line Thickness 2-Sided Print Color Mode N-Up Print ● PCL Settings PCL Symbol Set Setting PCL Font Setting PCL Line Feed Code Wide A4 ●...
Page 15 The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Item ■ Address Control ● Direct Address/Program Individual Fax* • Search Number • Name • Initial • Index • Fax No. • Key Name • Mode ●...
Page 16 Item ■ Fax Data Receive/Forward ● Fax Receive Settings* Multiple Set Print Staple* ● Fax Data Forward* *1 When the PS3 expansion kit is installed. *2 When the Internet fax expansion kit is installed. *3 When a right tray is installed. *4 When user authentication is enabled and a user without the authority to configure the system settings (administrator) has logged in.
Page 17: Total Count
Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition...
Page 18: Device Count
Device Count This is used to display or print the counts of the peripheral devices installed on the machine. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Total Count Job Count System Settings...
Page 19: Default Settings
Default Settings Display Contrast Use this to adjust the display to make it easier to view. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Default Settings Display Contrast Clock Keyboard Select System Settings...
Page 20 Clock Use this to set the date and time in the machine's built-in clock. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Default Settings Display Contrast Clock Keyboard Select System Settings Clock Adjust...
Page 21: Keyboard Select
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Default Settings Display Contrast Clock Keyboard Select System Settings...
Page 22: List Print (User)
List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. SYSTEM SETTINGS System Settings Total Count Default Settings...
Page 23 Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings...
Page 24 Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control...
Page 25 Document Filing Folder List This shows the folder names for document filing. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings List Print (User) Document Filing Folder List To cancel printing...
Page 26: Paper Tray Settings
Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Paper Tray Settings...
Page 27 Example: Tray 1 is selected System Settings Tray 1 Type/Size Setting Select the paper type. Plain Letter Head Pre-Printed Pre-Punched Recycled Color System Settings Tray 1 Type/Size Setting Select the paper type. User Type 1 User Type 2 User Type 5 User Type 6 •...
Page 28 System Settings Paper Tray Settings Type / Size Tray 1 1 / 2 Plain / 8 x11 Print Copy I-Fax Filing • Normally all checkboxes are selected checkmark • If the paper type setting is other than plain paper, recycled paper, colored paper, or user type, the [Fax] and [I-Fax] checkboxes cannot be selected.
Page 29: Paper Tray
Tray settings Paper Tray Tray 1, 2 Tray 3, 4 Stand/1x500 (varies sheet paper depending drawer, on the Stand/2x500 peripheral sheet paper devices drawer installed) installed Tray 4, 5 Large (varies capacity tray depending on installed the peripheral devices installed) Bypass tray Paper Type •...
Page 30: Paper Type Registration
Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. SYSTEM SETTINGS System Settings Total Count Default Settings...
Page 31: Auto Tray Switching
Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition...
Page 32: Address Control
Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Storing a One-touch Key (E-mail / Internet Fax) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address.
Page 33 Direct Address / Individual E-mail Internet Fax Search Number Name Initial Index Fax No. • The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has already been stored cannot be used.
Page 34 Direct Address / Individual No.001 Index Select the custom index where you register this address. User 1 User 2 User 3 Do you register this address at the [Frequent Use], too? • One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the address appear in that index when the custom index display is selected instead of the ABC index display.
Page 35 E-mail Direct Address / Individual No.001 File Format File Type Encrypt PDF TIFF Direct Address / Individual No.001 File Format File Type JPEG Encrypt PDF TIFF Internet Fax Direct Address / Individual No.001 Compression Mode MH(G3) MMR(G4) Direct Address / Individual E-mail Internet Fax Registration is completed.
Page 36 Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control Direct Address / Program F-Code Memory Box Custom Index System Settings...
Page 37 Direct Address / Group Search Number BBB BBB Group Name Initial Index Address Key Name The initials you enter here determine the position of the one-touch key in the ABC index. Direct Address / Group Search Number Group Name BBB BBB Initial Address Index...
Page 38 Direct Address / Group Select address. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN • Touch the [OK] key. "Registration is completed." will appear. • Keys that cannot be stored as group keys are grayed out to prevent selection. •...
Page 39 Direct entry Direct Address / Group Select address. AAA AAA E-mail BBB BBB Internet Fax CCC CCC Frequent Use ABCD EFGHI JKLMN Checking addresses Direct Address / Group Select address to deselect. Group Name :BBB BBB AAA AAA BBB BBB CCC CCC "Disable Direct Entry"...
Page 40 Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 41 Program No.1 CCC CCC Program Name Address Settings Exposure Special Modes Enter program you require. Scan Mode Switch Image Internet Fax Settings Enter program you require. Scan Mode Switch Image Settings Program No.1 Registration is completed. Program Name CCC CCC Address 4 Addresses Settings...
Page 42 Modify/Delete Follow the steps below to edit or delete a one-touch key, group, or program. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control Direct Address / Program F-Code Memory Box Custom Index System Settings...
Page 43 Individual Direct Address / Modify/Delete E-mail Internet Fax Search Number Name AAA AAA Initial Index Address abc@aaa.co.jp Group Direct Address / Modify/Delete Search Number Group Name BBB BBB Initial Index User 1 Address Key Name BBB BBB Program Direct Address / Modify/Delete No.1 Program Name CCC CCC...
Page 44 If you cannot edit or delete an individual (one-touch) key or group key... • If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission.
Page 45 Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control...
Page 46: Fax Data Receive/Forward
Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] >...
Page 47 Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. SYSTEM SETTINGS System Settings...
Page 48: Printer Condition Settings
Printer Condition Settings The printer condition settings are used to configure basic printer settings. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
Page 49 System Settings Printer Default Settings Copies Orientation Default Paper Size System Settings Printer Default Settings Default Output Tray Default Paper Type Line Thickness System Settings Printer Default Settings 2-Sided Print Color Mode N-Up Print For the settings, see "Settings" (page 48). Configure the default printer settings.
Page 50 Settings Item Copies Orientation Default Paper Size Default Output Tray* Default Paper Type Line Thickness* 2-Sided Print Color Mode N-Up Print *1 When a right tray is installed. *2 When a saddle stitch finisher or finisher is installed. *3 This setting is used to adjust the line width of vector graphics (black and white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting.
Page 51: Pcl Settings
PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 and PCL5c environment. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Printer Condition Settings Printer Default Settings...
Page 52 Settings Item PCL Symbol Set Setting Specify the symbol set used for printing. PCL Font Setting Use this to select the font used for printing. PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received.
Page 53: Postscript Settings
Postscript Settings When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed. This procedure can be performed when the PS3 expansion kit is installed. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control...
Page 54: Document Filing Control
Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings...
Page 55 Custom Folder Registration No.001 Folder Name User 1 Password Initial User Name Custom Folder Registration No.001 User 1 Folder Name Initial Password User Name Custom Folder Registration Select user name. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH...
Page 56 Custom Folder Registration No.001 Registration is completed. Folder Name User 1 Initial Password User Name BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 4. Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder.
Page 57: Modify/Delete Custom Folder
Modify/Delete Custom Folder Follow the steps below to edit or delete a custom folder. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Document Filing Control Custom Folder Registration Modify/Delete Custom Folder Custom Folder / Modify/Delete Select custom folder to Modify/delete.
Page 58 Custom Folder / Modify/Delete No.001 Folder Name User 1 Initial Password User Name BBB BBB Custom Folder / Modify/Delete No.001 Folder Name User 1 Initial Password User Name BBB BBB Delete the folder? User 1 A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the folder.
Page 59: Usb-Device Check
USB-Device Check This lets you check the connection when a USB device is connected to the machine. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings USB-Device Check Recognized Device External Keyboard USB Memory...
Page 60: User Control
User Control • This setting can only be configured when • Depending on the user that logged in, use of the following settings may not be possible. Modify User Information The information of the currently logged in user can be edited. SYSTEM SETTINGS System Settings...
Page 61 Modify User Information No.001 User Name AAA AAA Initial Index Login Name AAA AAA Password E-mail Address xxx@xx.xxx.com Modify User Information No.001 My Folder Main Folder Auth to: Login Locally Page Limit Unlimited Authority User Favorites Following the System Settings For detailed explanations of each of the settings, see Editable items User Information...
Page 62: System Settings (Administrator)
SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting"...
Page 63 System Settings Total Count Default Settings Paper Tray Address Control Settings Document Filing Printer Condition Control Settings System Settings User Control Energy Save Device Control Copy Settings Image Send Printer Settings Settings System Settings List Print Security Settings (Administrator) Change Admini- strator Password Storing/Calling of System Settings...
Page 64: Administrator Password
When User Authentication is Enabled When "User Authentication Setting" (page 80) is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see • When auto login is enabled, the login screen will not appear. Please enter your login name / password.
Page 65 Enter the administrator password. (From 5 to 32 characters) Password SYSTEM SETTINGS This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key. System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings...
Page 66: System Settings (Administrator) List
System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. General items Item ■...
Page 67 Item ● Actions when the Limit of Pages for Output Jobs ● Authority Group Registration ● Favorite Operation Group Registration ● User Count Display ● User Count Reset ● User Information Print All User Information Print User List List of Number of Pages Used Page Limit Group List Authority Group List Favorite Operation Group List...
Page 68 Item ● Disabling of Clock Adjustment ● Disabling of Covers/Inserts Mode ● Customize Key Setting Copy Customize 1 Customize 2 Customize 3 Scan Customize 1 Customize 2 Customize 3 Internet Fax* Customize 1 Customize 2 Customize 3 Fax* Customize 1 Customize 2 Customize 3 USB Memory Scan...
Page 69 Item ● Disabling of Optional Paper Drawer* ● Disabling of Tray Setting ● Disabling of Finisher* ● Disabling of Offset ● Disabling of Stapler* ● Saddle Stitch Position Adjust* ● Disabling of Punch* ● Disabling of Color Mode* ● Auto Paper Selection Setting ●...
Page 70 Item ● Add or Change Extra Preset Ratios Reduction Enlargement ● Setting a Maximum Number of Copies ● Initial Margin Shift Setting Side-1 Side-2 ● Erase Width Adjustment Edge Center ● Card Shot Settings Original Size Fit to Page ● Automatic Saddle Stitch* ●...
Page 71 Item Print Density Level Color Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Enable Selected Paper Type in Bypass Tray Exclude Bypass-Tray from Auto Paper Select Job Spool Queuing ● Interface Settings Hexadecimal Dump Mode I/O Timeout Enable USB Port USB Port Emulation Switching Enable Network Port Network Port Emulation Switching...
Page 72 Item The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order Hold Setting for Received Data Print Received Data Hold Password Setting Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group •...
Page 73 Item ● Scan Settings Default Sender Set Default Color Mode Settings Color Mode B/W Mode Disable Change of B/W Setting in Auto Mode Initial File Format Setting • File Type • Compression Mode • Specified Pages per File Color/Gray • File Type •...
Page 74 Item Original Print on Transaction Report Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Body Text Print Select Setting Pre-Setting Mail Signature I-Fax Send Settings I-Fax Reception Report On/Off Setting...
Page 75 Item Fax Send (Incl. PC-Fax) Scan to HDD Scan Send Copy Scan Send I-Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC-Fax) Scan to HDD I-Fax Send* Copy Scan Send I-Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC-Fax) Scan to HDD Fax Send* Copy Scan Send...
Page 76 Item ● Delete All Quick Files Delete Delete quick files at power up. (Protected file excluded) ● Disable Stamp for Reprinting ● Batch Print Settings Selection of [All Users] is not allowed. Selection of [User Unknown] is not allowed. ■ List Print (Administrator) ●...
Page 77 Item ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment Disabling of Covers/Inserts Mode ● Device Control Disabling of Document Feeder Disabling of Duplex Disabling of Large Capacity Cassette* Disabling of Optional Paper Drawer*...
Page 78 Item Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group • E-mail • Internet Fax • Fax Disable Registering Destination on Web • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax •...
Page 79 Item ■ Change Administrator Password ■ Product Key* ● PS3 Expansion Kit ● Internet Fax Expansion Kit ● E-mail Alert and Status ● Application Integration Module ● Serial Number ■ Storing/Calling of System Settings ● Restore Factory Defaults ● Store Current Configuration ●...
Page 80 Item Remote Reception Number Setting Original Print on Transaction Report Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Fax Send Settings Auto Reduction Sending Setting...
Page 81 Fax Polling Security Polling Security Setting Passcode Number Setting *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When a large capacity tray is installed. *4 When a paper drawer is installed. *5 When a saddle stitch finisher or finisher is installed.
Page 82: User Control
User Control This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered.
Page 83: User Registration
User Registration This is used to store, edit, and delete users when user authentication is enabled. Touch one of the following keys: System Settings User Registration Store Modify/Delete Delete All Users Store The number of users that can be stored is as follows: MX-2300/2700 Series: 200 users MX-3500/4500 Series: 1000 users * This does not include factory default users.
Page 84 Items stored See the table below for the items that are stored. Some items must be entered before the keys of other items can be selected. Enter items whose keys can be selected first. Store the name of the user (max. 32 characters).
Page 85: Pages Limit Group Registration
Pages Limit Group Registration This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. Storing groups Up to 8 groups can be stored. Select a group that is blank.
Page 86: Authority Group Registration
Authority Group Registration Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. Storing groups Up to 8 groups can be stored. Select a group that is blank.
Page 87 List of settings and factory default settings of template groups Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Factory-stored authority group Item Admin Copy Color Mode Approval Setting Allowed Special Modes Approved Allowed Printer Color Mode Approval Allowed...
Page 88: Favorite Operation Group Registration
Favorite Operation Group Registration A group of customized settings can be stored for each user. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in.
Page 89: User Count Display
Items stored in favorite operation groups Item Copy Initial Status Select settings for Color Mode, Settings Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output. Image Send Initial Status Select settings for Resolution, Settings Exposure, and File Format. Fax Default Own Store the default fax sender name Number and Name and number.
Page 90: The Number Of User Name Displayed Setting
• When the single user is selected Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Count Reset User Name :AAA AAA Reset Selected F.
Page 91: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Toner Save mode can be enabled to reduce toner consumption when printing.
Page 92: Operation Settings
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Page 93: Disabling Of Bypass Printing
Disabling of Bypass Printing This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox touch the [OK] key.
Page 94 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key.
Page 95: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function.
Page 96: Disabling Of Optional Paper Drawer
This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem.
Page 97: Auto Paper Selection Setting
Auto Paper Selection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper Select the desired paper type setting and touch the [OK] key.
Page 98: Copy Settings
Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ) is turned on, when the [CLEAR ALL] key ( pressed, or when the auto clear interval has elapsed.
Page 99: Initial Margin Shift Setting
Initial Margin Shift Setting The default setting for margin shift can be set from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm). Specify the default settings for "Side 1" (front) and "Side 2" (back) with the keys and touch the [OK] key.
Page 100: Auto Selection Setting Of Tray That Is Supplied The Paper
Auto Selection Setting of Tray that is Supplied the Paper When this setting is enabled and paper is loaded in a tray while the machine is on standby in copy mode, that tray is automatically selected. To enable this setting, select the checkbox touch the [OK] key.
Page 101: B/W 600Dpi X 600Dpi Scanning Mode For Document Feeder
B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Page 102: Network Settings
Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( IP Address Setting When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine.
Page 103: Printer Settings
Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. To enable this setting, select the checkbox touch the [OK] key.
Page 104: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 105: Color Adjustments
Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout"...
Page 106: Image Send Settings
Image Send Settings Scan, Internet fax, and fax settings are described below. Settings for fax are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. Operation Settings Scan, Internet fax, and fax settings are described below. Touch the [Image Send Settings] key, touch the [Operation Settings] key, and configure the settings. Default Display Setting Five screen selections are available for the base screen that appears when you press the [IMAGE SEND] key, or...
Page 107: Disable Switching Of Display Order
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 108 Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Disable Registering Destination from Operation Panel Disables address control from the machine.
Page 109: Scan Settings
Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Default Sender Set If a sender is not selected when a Scan to E-mail transmission is performed, the sender information stored in this setting is automatically used.
Page 110: Disable Scan Function
Maximum Size of E-mail Attachments (E-mail) To prevent the transmission of excessively large image files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the size of the image file created by scanning the original exceeds the limit, the image file is discarded.
Page 111: Original Print On Transaction Report
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings.
Page 112: Transaction Report Print Select Setting
Transaction Report Print Select Setting This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Print Out All Report: Print a report after each transmission.
Page 113: I-Fax Send Settings
I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Setting This setting is used to request a reception report when an Internet fax is sent.
Page 114: I-Fax Receive Settings
I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. Auto Receive Reduce Setting When a fax is received that includes the sender's name and number, the received image is slightly larger than the standard size.
Page 115: Anti Junk Mail/Domain Name Setting
Anti Junk Mail/Domain Name Setting This setting is used to allow or refuse reception from specified addresses/domains. To refuse reception from specified addresses/domains, select the [Reject Reception] key and touch the [OK] key. When permitting only reception from the address or the domain that you program, touch the [Allow Reception] key and then the [OK] key.
Page 116: Document Filing Settings
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 117: Default Output Tray
Default Exposure Settings This setting is used to adjust the exposure level for scanning in document filing mode. System Settings Default Exposure Settings Text/ Auto Prtd.Photo Manual Text Printed Photo • Exposure The exposure can be adjusted automatically or manually. Select either the [Auto] key or the [Manual] key.
Page 118: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 119: Security Settings
Security Settings The following settings are related to security. Touch the [Security Settings] key and configure the settings. SSL Settings SSL transmission can be applied to a data transmission on the network. SSL is the protocol enable to encrypt the data and receive and send it.
Page 120: Enable/Disable Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other).
Page 121 This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem.
Page 122 Disabling of Auto Paper Selection This setting is used to disable the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place.
Page 123 Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox touch the [OK] key.
Page 124: Change Administrator Password
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Change Administrator Password Enter the administrator password.(From 5 to 32 characters) New Password Confirmation Touch the [New Password] key and enter the new password.
Page 125: Product Key
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. •...
Page 126: Storing/Calling Of System Settings
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 127 System Settings Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-SYS-Z2...
Page 128 DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Software Setup Guide Software Setup Guide Software Setup Guide Keep this manual close at hand for reference whenever needed. MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 129: Software License
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 130 TABLE OF CONTENTS BEFORE INSTALLING THE SOFTWARE CD-ROMS AND SOFTWARE....2 • SOFTWARE CD-ROM ..... . 2 •...
Page 131: Before Installing The Software
BEFORE INSTALLING THE SOFTWARE This chapter describes the software programs that allow you to use the printer and scanner functions of the machine, the CD-ROMs that contain the software, and the pages where the installation procedures can be found. CD-ROMS AND SOFTWARE The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.
Page 132: Software For Macintosh
Disc 2 Software for Windows • PC-Fax driver This enables you to send a file from your computer as a fax using the same procedure as when printing the file. (When the fax option is installed.) Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.
Page 133: Other Cd-Roms
CD-ROMS AND SOFTWARE OTHER CD-ROMS "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit (for Windows/Macintosh) This contains the display fonts that are used with the PS printer driver. (Install the PS printer driver and Macintosh PPD file from the "Software CD-ROM".) ☞...
Page 134: Verifying System Requirements
VERIFYING SYSTEM REQUIREMENTS SYSTEM REQUIREMENTS Before installing the software described in this manual, make sure that your computer satisfies the following requirements. Operating system Windows 98, Windows Me, Windows NT Workstation 4.0 (Service Pack 5 or later)* Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows 2000 Server, Windows Server 2003 Computer type...
Page 135: Software Requirements
VERIFYING SYSTEM REQUIREMENTS SOFTWARE REQUIREMENTS The following requirements must be met to use the software described in this manual. Operating system environment* Windows PCL6 printer driver, PCL5c printer driver PS printer driver, PPD driver PC-Fax driver* Scanner driver Printer Status Monitor Printer Administration Utility Macintosh Macintosh PPD file...
Page 136: Connecting The Machine
CONNECTING THE MACHINE CONNECTING TO A NETWORK To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN cable. After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the software.
Page 137: Setup In A Windows Environment
SETUP IN A WINDOWS ENVIRONMENT This section explains how to install the software and configure settings so that the printer and scanner function of the machine can be used with a Windows computer. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether the machine is connected to a network or connected by USB cable.
Page 138 Insert the "Software CD-ROM" into your computer's CD-ROM drive. • If you are installing the printer driver, insert the "Software CD-ROM" that shows "Disc 1" on the front of the CD-ROM. • If you are installing the PC-Fax driver, insert the "Software CD-ROM"...
Page 139 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Printers connected to the network are detected. Select the machine and click the [Next] button. • If the machine is not found, make sure that the machine is powered on and that the machine is connected to the network, and then click the [Re-search] button.
Page 140 Click the [Close] button in the window of step 6. After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer. This completes the installation. • After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE"...
Page 141 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Printing using the IPP function and the SSL function The IPP function can be used to print to the machine over a network using HTTP protocol. When the machine is in a remote location, this function can be used in place of the fax function to print a higher quality image than a fax.
Page 142 When you are asked how the printer is connected, select [IPP] and click the [Next] button. If a proxy server is used, specify the proxy server and click the [Next] button. To specify a proxy server, select [Print via the proxy server] and then enter the [Address] and [Port number].
Page 143 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER When the printer driver selection window appears, select the printer driver to be installed and click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.
Page 144: When The Machine Will Be Connected With Ausb Cable
WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE Supported operating systems: Windows 98/Me/2000 * Administrator's rights are required to install the software. • The PS3 expansion kit is required to use the PS printer driver or the PPD driver. •...
Page 145 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Click the [Printer Driver] button. To view information on the software, click the [Display Readme] button. Click the [Next] button. Click the [Custom installation] button. When you are asked how the printer is connected, select [Connected to this computer] and click the [Next] button.
Page 146 Connect the machine to your computer with a USB cable. (1) Make sure that the machine is powered (2) Connect the cable to the USB connector (B type) on the machine. The USB interface on the machine complies with the USB 2.0 (Hi-Speed) standard. Please purchase a shielded USB cable.
Page 147 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Read the message in the "Welcome" window and then click the [Next] button. Click the [Printer Driver] button. • To install the PC-Fax driver, click the [PC-Fax Driver] button. • To view information on the software, click the [Display Readme] button.
Page 148 Select whether or not you wish the printer to be your default printer and click the [Next] button. If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].
Page 149: Using The Machine As A Shared Printer
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER USING THE MACHINE AS A SHARED PRINTER If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
Page 150 Click the [Custom installation] button. Select [Shared Printer] and click the [Next] button. Select the machine (configured as a shared printer). (1) Select the machine (configured as a shared printer) from the list. You can also click the [Add Network Port] button and select the printer to be shared (the machine) by browsing the network in the window that appears.
Page 151: Using The Standard Windows Ps Printer Driver (Windows 98/Me/Nt 4.0)
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER USING THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0) If the PS3 expansion kit is installed on the machine and you wish to use the standard Windows 98/Me/NT 4.0 PS printer driver, follow the steps below to install the PPD driver using the Add Printer Wizard. •...
Page 152: Configuring The Printer Driver For The Options Installed On The Machine
CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer driver.
Page 153: The Machine
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Configure the image of the machine. An image of the machine is formed in the printer driver configuration window based on the options that are installed. (1) Select the options that are installed on the machine.
Page 154 When the PPD driver is installed Click the [start] button and then click [Printers and Faxes]. In Windows 98/Me/NT 4.0/2000, click the [Start] button, select [Settings], and then click [Printers]. If [Printers and Faxes] does not appear in the [start] menu in Windows XP, click the [start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes].
Page 155: Installing The Printer Status Monitor
INSTALLING THE PRINTER STATUS MONITOR Printer Status Monitor is a printer utility that allows general users to check the current status of the machine on their computer screen, such as whether or not the machine is ready to print. The Printer Status Monitor shows error information (paper misfeeds and other error conditions), printer configuration information in the form of an image (the number of trays and whether or not a finisher or other device is installed), the paper sizes that can be used, and the amount of paper remaining.
Page 156 For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows [start] button, select [All Programs] ([Programs] in versions of Windows other than Windows XP/Server 2003), select [SHARP Printer Status Monitor] and then select [Help]. INSTALLING THE PRINTER STATUS MONITOR...
Page 157: Installing The Scanner Driver
INSTALLING THE SCANNER DRIVER The scanner driver (TWAIN driver) can only be used when the machine is connected to a network. When the scanner driver is installed, PC scan mode of the image send function can be used. Supported operating systems: Windows 98/Me/2000 * Administrator's rights are required to install the software.
Page 158 "Select Device". Click the [start] button, select [All Programs] ([Programs] in versions of Windows other than Windows XP/Server 2003), select [SHARP MFP TWAIN K], and then select [Select Device]. Click the [Add] button. INSTALLING THE SCANNER DRIVER Select the IP address of the machine from the "Address"...
Page 159: Setup In A Macintosh Environment
SETUP IN A MACINTOSH ENVIRONMENT This section explains how to install the PPD file to enable printing from a Macintosh and how to configure the printer driver settings. The procedures vary by operating system version. ☞ MAC OS X (v10.3.3 TO 10.4): this page ☞...
Page 160 The License Agreement window will appear. Make sure that you understand the contents of the license agreement and then click the [Continue] button. A message will appear asking you if you agree to the terms of the license. Click the [Agree] button. If the license appears in the different language, change the language in the language menu.
Page 161 (IP address or domain name) and the "Queue Name" (enter "ipp" in "Queue Name"). (2) Select [Sharp] in "Printer Model" ("Print Using" in Mac OS X v10.4) and click the PPD file of your model. (3) Click the [Add] button.
Page 162: Mac Os X (V10.2.8)
MAC OS X (v10.2.8) If Mac OS X v10.2 has not been updated to version 10.2.8, be sure to update to version 10.2.8 before installing the PPD file. For information on how to update, see the Help file on your Macintosh computer. Insert the "Software CD-ROM"...
Page 163 (1) Enter the address of the machine (IP address or domain name) in "Printer's Address". (2) Select [Sharp] in "Printer Model" and click the PPD file of your model. (3) Click the [Add] button. • The PPD file is installed in the following folders on the startup disk.
Page 164 Click the name of the machine in the "Printer List" window. Select [Show Info] from the [Printers] menu. Select the machine configuration. (1) Select [Installable Options]. (2) Select the options that are installed on the machine. (3) Click the [Apply Changes] button. (4) Click to close the window.
Page 165: Mac Os X (V10.1.5)
MAC OS X (v10.1.5) If Mac OS X v10.1 has not been updated to version 10.1.5, be sure to update to version 10.1.5 before installing the PPD file. For information on how to update, see the Help file on your Macintosh computer. Insert the "Software CD-ROM"...
Page 166 Double-click the [Utilities] folder. Double-click the [Print Center] icon ( If this is the first time you are configuring the printer driver on your computer, a message to confirm the addition of a printer will appear. Click the [Add] button and go to step 15.
Page 167: Mac Os 9.0 To 9.2.2
MAC OS 9.0 TO 9.2.2 If you are using Mac OS 9.0 to 9.2.2, make sure that "LaserWriter 8" has been installed and that the "LaserWriter 8" checkbox is selected in "Extensions Manager" in "Control Panels". If not, install it from the system CD-ROM supplied with your Macintosh computer.
Page 168 Select the PPD file. (1) Click the PPD file for your model. (2) Click the [Select] button. • If the above dialog box does not appear and you return to the "Chooser" dialog box, follow these steps to select the PPD file manually. (1) Make sure that the machine is selected in the "Select a Post Script Printer"...
Page 169: Useful Information
USEFUL INFORMATION This chapter explains how to install PS display fonts and how to change the printer driver port in Windows. INSTALLING THE PS DISPLAY FONTS Fonts that can be used by the PS printer driver are contained on the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit.
Page 170: Macintosh Environment
MACINTOSH ENVIRONMENT (Mac OS 9.0 to 9.2.2) Macintosh screen fonts are contained in the [Font] folder of the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. Copy the fonts that you wish to install to the [System Folder] of the startup disk. If you experience problems that may be due to the installed screen fonts, immediately delete the installed fonts from the system.
Page 171: Changing The Port
CHANGING THE PORT When using the machine in a Windows environment, follow the steps below to change the port when you have changed the IP address of the machine or have installed the PC-Fax driver when the machine is connected with a USB cable. Click the [start] button and then click [Printers and Faxes].
Page 172 Select [SC2 TCP/IP Port] and then click the [New Port] button. In Windows 98/Me, select [Other], [SC2 TCP/IP Port], and then click the [OK] button. • The "SC2 TCP/IP Port" is added when the printer driver is installed using a "Standard installation", or a "Custom installation"...
Page 175 Software Setup Guide SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment.
Page 176 Document Filing Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 177 TABLE OF CONTENTS ABOUT THIS MANUAL ......2 • MANUALS PROVIDED WITH THE MACHINE . . . 2 DOCUMENT FILING OVERVIEW .
Page 178: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 179 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 180: Document Filing
DOCUMENT FILING This chapter provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a print job, as a file on the machine's hard drive.
Page 181: Uses Of Document Filing
USES OF DOCUMENT FILING Several examples of how document filing can be used are provided below. Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing All the numerous original pages must be scanned again.
Page 182: Before Using Document Filing
BEFORE USING DOCUMENT FILING Before using File, it is convenient to create user names and Custom Folders. If user authorization is used, it is convenient to create My Folder. The user name, Custom Folders, and My Folder are created in the system settings. User Name The user name is configured in "User Registration"...
Page 183 Approximate number of pages and files that can be stored by document filing Combined total number of pages and number of files that can be stored in custom folders and in the Main Folder Models Full color original (Text and photo) MX-3501N MX-4501N Black and white...
Page 184: Important Points When Using Document Filing
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or filing function by the operator that saves the data.
Page 185: Using Document Filing In Each Mode
USING DOCUMENT FILING IN EACH MODE In copy, fax, or image send mode, the original can be saved as an image file on the hard drive at the same time it is copied or transmitted. In scan to HDD mode, the original can be stored as a file on the hard drive without being copied or transmitted. Copy mode The original is saved as an image file at the same time it is copied.
Page 186: Base Screen Of Document Filing Mode
BASE SCREEN OF DOCUMENT FILING MODE When the [DOCUMENT FILING] key is pressed on the operation panel, the following screen appears. This screen is used to call up and use image files saved during copying or scanning. DOCUMENT FILING IMAGE SEND COPY [HDD Status] key Touch this key to check how much of the machine's hard...
Page 187: Saving Files With Document Filing
SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as a image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode, "Quick File" can be selected to save an image of the document to the Quick File Folder.
Page 188 To cancel scanning... Press the [STOP] key ( • When a file is stored using Quick File, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: Copy_08012005_134050PM) Stored to: Quick File Folder •...
Page 189: Saving A File With "File
SAVING A FILE WITH "File" When copying, printing, or transmitting a document in copy mode, print mode, or image send mode, "File" can be selected to save an image of the document to the Main Folder or a previously created Custom Folder. The image can be called up at a later time, allowing you to print or transmit the document without having to locate the original.
Page 190 To cancel scanning... Press the [STOP] key ( When a file is stored using File without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: Copy_08012005_134050PM) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected.
Page 191: File Information
FILE INFORMATION This section explains the settings that are configured in step 3 of user name, file name, folder, and confidential setting makes it easier to manage and search for files. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Password...
Page 192 Specifying a folder File Information Password Confidential User Name Name 1 File Name file-01 Stored to: Main Folder When user authentication is used, My Folder appears. If My Folder is not specified for the user that logged in, the Main Folder will appear.
Page 193: Storing A Document Only (Scan To Hdd)
STORING A DOCUMENT ONLY (Scan to HDD) Scan to HDD is used to store the image file of a scanned document in the Main Folder or a Custom Folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] key is touched in the base screen of document filing mode. Touch the keys described below as needed to select Scan to HDD settings.
Page 194 DOCUMENT FILING File Store Scan to HDD Mono2/Auto Color Mode Job Detail Settings 1 / 2 Auto 8 X11 Original If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided Tablet] key as appropriate for the original.
Page 195: Original Settings For "Scan To Hdd
ORIGINAL SETTINGS FOR "Scan to HDD" Settings for Scan to HDD are described below. [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. When you have finished selecting the color mode, touch the [OK] key. Mono2/Auto Color Mode The following settings can be selected for the scanning color when the [COLOR START] key (...
Page 196: Exposure Adjustment
Exposure adjustment To adjust the exposure and select the exposure mode, touch the [Exposure] key. Select an appropriate exposure mode for the original and touch the selecting the settings, touch the [OK] key. (1) Select the appropriate exposure mode for the original type. Touch the appropriate original type key to select the exposure mode.
Page 197 [Original] key Selecting the original size and two-sided document scanning Auto Original (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size.
Page 198: Using Stored Files
USING STORED FILES This chapter explains how to call up a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE The basic procedure for calling up and using a stored file is explained here. The procedures and displayed screens vary depending on whether or not user authentication is enabled.
Page 199 Touch the key of the folder that contains the desired file. Example: Searching from a Custom Folder Main Folder Custom Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 ABCD EFGHI JKLMN OPQRST UVWXYZ All Folders Touch the key of the file that you wish to use.
Page 200: Sequence For Using A Stored File When User Authentication Is
SEQUENCE FOR USING A STORED FILE WHEN USER AUTHENTICATION IS ENABLED The following explanation assumes that the user has already logged in using a user number or login name and password. The explanation also assumes that "My Folder" was specified when the "User Registration" settings were configured in the system settings (administrator).
Page 201: Folder And File Selection Screens
FOLDER AND FILE SELECTION SCREENS To call up and use a stored file, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled Main Folder Custom Folder...
Page 202: File Selection Screen
FILE SELECTION SCREEN The file selection screen of the Quick File Folder, Main Folder, and Custom Folders is explained below. Main Folder File Name file-01 file-02 file-03.tiff All Files File keys The stored files are displayed. An icon showing which mode the file was stored from, the file name, the user name, and the date the file was stored appear in each file key.
Page 203: Job Settings Screen
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. Custom Folder Search Main Folder File Name User Name Date file-01 Name 1 08/01/2005 file-02 Name 2...
Page 204: Printing A Stored File
PRINTING A STORED FILE A file stored using document filing can be called up and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 205: Print Settings Screen
Job Settings file-01 Name 1 Select the job. Print Send Move Delete Job Settings / Print file-01 Name 1 Number of Prints Auto Paper Select (1 999) Output 2-Sided Special Modes B/W Print • A file saved in black and white or grayscale cannot be printed in color. •...
Page 206: Batch Printing
BATCH PRINTING All files that have the same user name and password can be printed at once. User 1 File Name file-01 file-02 file-03.tiff All Files Filter by Job Batch Print User 1 All Files User Name Password Print and Delete the Data Print and Save the Data Batch Print Select user name.
Page 207 Batch Print User 1 All Files User Name Name 1 Password Print and Delete the Data Print and Save the Data Batch Print User 1 All Files Name 1 User Name Password Print and Delete the Data Print and Save the Data Batch Print Change Print Number Apply the Number from Stored Setting of...
Page 208: Sending A Stored File
SENDING A STORED FILE A file stored by document filing can be called up and transmitted. The transmission settings that were stored with the file are also called up, allowing you to resend the file using the same settings. If needed, you can also change the transmission settings.
Page 209 Job Settings file-01 Name 1 Select the job. Print Send Move Delete Ready to send. Scan Mode Switch Image Settings Send Settings file-01 AAA AAA F. Color If you are sending a fax or Internet fax, only the [BLACK & WHITE START] key ( •...
Page 210: Send Settings Screen
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide. Example of scan mode Ready to send.
Page 211: Properties Of Stored Files
PROPERTIES OF STORED FILES FILE PROPERTIES The protect setting can be selected for files saved with the document filing function. This prevents a file from being moved or automatically or manually deleted. Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] attribute, a file is not protected.
Page 212 User 1 File Name User Name file-01 Name 1 file-02 Name 2 file-03.tiff Name 3 All Files Filter by Job • The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to show a list of the files that were stored from that mode.
Page 213: Moving A Stored File
MOVING A STORED FILE The folder in which a file is stored can be changed. (The file can be moved to a different folder.) DOCUMENT FILING File Store Scan to HDD System Settings (Administrator): User Registration If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step 4.
Page 214 Job Settings file-01 Name 1 Select the job. Print Send Move Delete Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name file-01 Move to: • A file cannot be moved to the Quick File Folder. •...
Page 215: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. DOCUMENT FILING File Store Scan to HDD System Settings (Administrator): User Registration If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step 4.
Page 216 Job Settings file-01 Name 1 Select the job. Print Send Move Delete A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential". Touch the [Delete] key. Cancel 8 x11 F.
Page 217: Calling Up And Using A File From The Job Status Screen
CALLING UP AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the Complete job status screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 218: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. BASIC SEARCH PROCEDURE The basic procedure for searching all folders on the hard drive is explained here. Searching is possible even when you only know part of the file name or folder name.
Page 219 Search Select user name. Name 1 Name 2 Name 3 Name 4 Name 6 Name 5 Name 7 Name 8 All Users ABCD EFGHI JKLMN Search User Name Password File or Folder Name Name 1 • When you search using [File or Folder Name], Custom Folders that match the search characters will also appear in the list.
Page 220 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. DOCUMENT FILING File Store Scan to HDD System Settings (Administrator): User Registration If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step 4.
Page 221 Search Select user name. Name 1 Name 2 Name 3 Name 4 Name 6 Name 5 Name 7 Name 8 All Users ABCD EFGHI JKLMN Search User Name Name 1 Password File or Folder Name file-01 Search within Current Folder Using the user name to search There are four ways to select the user name: (A)Touch the one-touch key of the user name.
Page 222 Document Filing Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-FIL-Z1...
Page 223 Scanner Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 224 TABLE OF CONTENTS ABOUT THIS MANUAL ......3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
Page 225 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SENDING A FAX IN INTERNET FAX MODE..62 CHANGING THE EXPOSURE ....65 CHANGING THE RESOLUTION .
Page 226: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 227: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 228: Before Using The Machine As Anetwork Scanner
BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides basic information that is necessary to use the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 229: Preparations For Use As A Network
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is off. Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 230: Storing Sender Information
System Settings Default Settings Display Contrast Clock Keyboard Select System Settings Clock Adjust Year Month 2005 Daylight Saving Time Setting STORING SENDER INFORMATION Before using Scan to E-mail Store the default sender name in "Sender Name" and the reply e-mail address in "Reply Address". These will be used when a sender name is not selected.
Page 231: Storing Destination Addresses For Each Scan Mode In The Address Book
STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these destinations in the address book makes it easier to specify them.
Page 232: Adding Destinations
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as the destination of Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, the Network Scanner Tool must be running on your computer.
Page 233: Base Screen
BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode.
Page 234: Base Screens
BASE SCREENS Settings are selected in the base screen of each mode. Base screen of USB memory mode Ready to send. USB Mem. Scan Mode Switch Image Settings (11) File Name Various messages are displayed here. The icon of the selected mode appears on the left. [Mode Switch] key Use this key to change the mode of the image send function.
Page 235 Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The keys are changed in "Customize Key Setting" in the system settings (administrator). The following keys appear by factory default: • [Special Modes] key Touch this key to use a convenient special mode.
Page 236 [Image Settings] key When the [Image Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key. [Exposure] key Touch this key to select the exposure for scanning. ☞...
Page 237: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. One-touch key display The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one touch keys. ☞...
Page 238: Changing The Display Of One-Touch Keys In The Address Book Screen
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the Address Book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. AAA AAA BBB BBB CCC CCC...
Page 239: Scanning And Transmission Sequence
SCANNING AND TRANSMISSION SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Scan Mode Switch Image...
Page 240 Select convenient special modes Ready to send. Scan Send Scan Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Ready to send. Scan Send Scan Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Start scanning and transmission Start color scanning Start black and...
Page 241: Original Sizes
ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED The following original sizes can be transmitted Using the automatic document feeder Using the document glass THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in the base screen as the "Scan"...
Page 242: Entering Destinations
ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the Address Book and retrieving an address by entering a search number. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. The destinations are displayed in order by search number.
Page 243: Calling Up A Destination
CALLING UP A DESTINATION A destination is called up by selecting its one-touch key. Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD...
Page 244: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD...
Page 245: Using A Search Number To Specify A
USING A SEARCH NUMBER TO SPECIFY A DESTINATION A destination stored in the Address Book can be called up using the any of the modes or in the Address Book screen. Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image...
Page 246: Enter The Address Manually
ENTER THE ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Scan Mode Switch Image Internet Fax Settings Send Settings USB Mem. Scan PC Scan Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image...
Page 247: Calling Up A Destination From Aglobal Address Book
CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web page, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Ready to send.
Page 248 Ready to send. xxx@xx.xxx.com XXX AAA XXX BBB yyy@xx.xxx.com zzz@xx.xxx.com XXX CCC • If no names are found that match the search letters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. •...
Page 249: Using The Resend Function
USING THE RESEND FUNCTION The last 8 destination addresses used for Scan to E-mail and Internet fax transmissions are saved in memory and can be selected to resend to those destinations. Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image...
Page 250: Basic Procedure For Transmission In Scan Mode
BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting"...
Page 251: Changing The Exposure And Exposure
Scan Mode Switch Image Internet Fax Settings Send Settings USB Mem. Scan PC Scan Data Entry Scan Auto Mono2/Auto Mode Switch Exposure Color Mode Image Settings 200X200dpi Resolution File Format Send Settings Auto 8 x11 1 / 2 Special Modes Original The current settings of the [Exposure], [Resolution], [Original], [Color Mode], and [File Format] keys appear in the top half of each key.
Page 252: Specify The Destination
AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified. • When performing Scan to E-mail, you can also send Cc or Bcc copies to other destinations. Touch the desired destination and then touch the [Cc] key or the [Bcc] key.
Page 253 The exposure, resolution, and scan size/send size can be changed for each original page that is scanned. Place next original. Press [Start]. When finished, press [Read-End] If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 254: Mode
CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. Scan Auto Mode Switch Exposure Image Settings 200X200dpi Resolution Send Settings Auto 8 x11 1 / 2 Special Modes...
Page 255 How to select the exposure Exposure Auto 1 to 2 Manual 4 to 5 How to select the exposure mode Setting Text/Prtd. Photo Text/Photo Text Photo Printed Photo This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 256: Changing The Resolution
When scanning a regular text document, a resolution setting of 200X200dpi will create a sufficiently legible image. When scanning a photo or illustration, a high resolution setting (such as 600X600dpi) will produce a sharp and clear image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible.
Page 257: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Two-sided original Scan Auto Mode Switch Exposure Image Settings 200X200dpi Resolution Send Settings Auto 8 x11 1 / 2 Special Modes Original...
Page 258: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is 8-1/2"...
Page 259: Specifying The Scan Size Of The Original
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes Scan Auto...
Page 260 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm). Scan Auto Mode Switch...
Page 261: Specifying The Send Size Of The
SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 262: Changing The Color Mode
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( Start key Auto [COLOR START] key Full Color Mono2 [BLACK &...
Page 263: Changing The File Format
CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
Page 264 File Type TIFF Encrypt PDF JPEG Programmed Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 265: Changing The Subject, File Name, Reply-To, And Message
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE The subject, file name, reply-to, and message can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 266 Send Settings Sub: Schedule coordination meeting Subject File Name Reply-To Add 'Reply to' to Cc Up to 54 characters can be entered for the file name. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To"...
Page 267 Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) • To clear all the entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire message.
Page 268: Basic Procedure For Scanning In Usb Memory Mode
BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE SCANNING TO USB MEMORY Follow the steps below to send a scanned file to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 269 • When placing the original, orient it as explained below. Original Portrait orientation* Landscape orientation * To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the placement orientation in step 5. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( If placed in landscape (horizontal) orientation ( size original, enter the original size manually.
Page 270 USB Mem. Scan Auto Mono2/Auto Mode Switch Exposure Color Mode Image Settings 200X200dpi Resolution File Format File Name Auto 8 x11 1 / 2 Special Modes Original The current settings of the [Exposure], [Resolution], [Original], [Color Mode], and [File Format] keys appear in the top half of each key.
Page 271 Do not disconnect the USB memory until "Sending data has been completed." appears in the touch panel. • To scan in full color, press the [COLOR START] key ( WHITE START] key ( original will be detected automatically and scanning in full color, grayscale or Mono 2 will take place. •...
Page 272 Do not disconnect the USB memory while "Processing data." or "Sending data." appear in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key on the operation panel is pressed.) •...
Page 273 CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. USB Mem. Scan Auto Mode Switch Exposure Image Settings 200X200dpi Resolution File Name Auto 8 x11 1 / 2...
Page 274 How to select the exposure Exposure Auto 1 to 2 Manual 4 to 5 How to select the exposure mode Setting Text/Prtd. Photo Text/Photo Text Photo Printed Photo This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 275: Changing The Resolution
When scanning a regular text document, a resolution setting of 200X200dpi will create a sufficiently legible image. When scanning a photo or illustration, a high resolution setting (such as 600X600dpi) will produce a sharp and clear image. Note that the high-resolution setting will result in a larger file size and transmission may not be successful if there is not enough space in the USB memory.
Page 276: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Two-sided original USB Mem. Scan Auto Mode Switch Exposure Image Settings 200X200dpi Resolution File Name Auto 8 x11 1 / 2 Special Modes Original...
Page 277: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is 8-1/2"...
Page 278: Original
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes USB Mem.
Page 279 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm). USB Mem.
Page 280 SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 281 CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( Start key Auto [COLOR START] key Full Color Mono2 [BLACK &...
Page 282 CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image can be changed at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
Page 283 File Type TIFF Encrypt PDF JPEG Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 284: Entering The File Name
ENTERING THE FILE NAME The file name can be directly entered when performing a scan transmission. If the file name is not changed, the settings in the Web page are used. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Up to 54 characters can be entered.
Page 285: Basic Procedure For Transmission In Internet Fax Mode
BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
Page 286 Internet Fax Auto Mode Switch Exposure Image Settings 200X100dpi Resolution File Format Send Settings Manual RX Auto 8 x11 1 / 2 Special Modes Original The current settings of the [Exposure], [Resolution], [Original], and [File Format] keys appear in the top half of each key.
Page 287 The exposure, resolution, and scan size/send size can be changed for each original page that is scanned. Place next original. Press [Start]. When finished, press [Read-End] If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 288: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Internet Fax Auto Mode Switch Exposure Image Settings 200X100dpi Resolution Send Settings Manual RX Auto 8 x11 1 / 2 Special Modes Original Internet Fax Exposure Auto Manual...
Page 289: Changing The Resolution
For normal text originals, 200X100dpi produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) or halftone setting will produce a sharp image. However, a high resolution setting or halftone setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 290: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of a two-sided original. Two-sided original Internet Fax Auto Mode Switch Exposure Image Settings 200X100dpi Resolution File Format Send Settings Manual RX Auto 8 x11 1 / 2...
Page 291: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is 8-1/2"...
Page 292: Original
SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes Internet Fax Auto...
Page 293 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64 mm to 432 mm), and the length can be from 2-1/2" to 11-5/8" (64 mm to 297 mm). Internet Fax Auto Mode Switch...
Page 294 SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 295: Changing The File Format
CHANGING THE FILE FORMAT The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Internet Fax Auto Mode Switch...
Page 296: Changing The Subject, File Name, And Message
CHANGING THE SUBJECT, FILE NAME, AND MESSAGE The subject, file name, and message can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 297 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) •...
Page 298: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 299: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 300 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA (1) (2) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 301 Display Status "Number of A broadcast transmission has been successful completed. transmission If transmission to 3 destinations destinations / was successful out of a total of 5, Total "003/005 OK" will appear. destinations OK" "No An error occurred because there Response"...
Page 302: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 303: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and jobs that used document filing function. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 304: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. JOB STATUS Address Set Time Pages Broadcast0001 10:00 11/01 000/010 Connecting AAA AAA 10:05 11/01 000/005 Waiting BBB BBB...
Page 305: Giving Priority To A Scan Transmission
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Address Set Time...
Page 306: Convenient Functions
CONVENIENT FUNCTIONS This chapter explains convenient functions for performing scan transmissions. These functions make it easy to perform scan transmissions for a variety of purposes. SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan mode destinations (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax mode destinations, and fax mode destinations in a single operation.
Page 307 Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings BBB BBB AAA AAA DDD DDD CCC CCC EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. •...
Page 308 Address Review AAA AAA BBB BBB GGG GGG HHH HHH III III JJJ JJJ If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination... Address Review AAA AAA GGG GGG III III...
Page 309: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet fax mode destinations, the Internet fax mode settings (original orientation and other settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 310 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the addresses failed, resend the image to those addresses. JOB STATUS Address Set Time Pages Broadcast0001 10:00 11/01 000/003 Connecting...
Page 311: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Shadows appear here...
Page 312 Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Scan Special Modes Program Erase Suppress Timer Background Special Modes Erase Edge Center Edge+Center Erase Erase Erase Touch the [OK] key next to the [Cancel] key to complete the setting and return to the screen of step 4. Ready to send.
Page 313 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio.
Page 314: Scanning An Original As Two Separate Pages (Dual
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document •...
Page 315 Ready to send. Scan Scan Send Mode Switch Auto 11x17 Image Settings Send Settings Scan Special Modes Program Erase Suppress Timer Background Ready to send. Scan Scan Send Mode Switch 11x17 Auto Image Settings Send Settings • When scanning to USB memory, there is no need to specify the destination. Go to step 7. •...
Page 316 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( To erase shadows caused by the binding of a book or other bound document, use the erase function. (Center Erase and Edge + Center Erase cannot be used together.) To cancel the dual page scan setting...
Page 317: Sending An Image At A Specified Time (Timer Transmission)
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 318 Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Scan Special Modes Program Erase Suppress Timer Background Special Modes Timer Day of the Week • When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation.
Page 319 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use • If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( • The original is scanned into memory. The original cannot be scanned at a specified time. •...
Page 320: Whitening Faint Colors In The Image (Suppress Background)
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Scan Mode Switch Image...
Page 321 Scan Special Modes Program Erase Suppress Timer Background Special Modes Suppress Background Light areas of the original may be suppressed as background. Touch the [OK] key next to the [Cancel] key to complete the setting and return to the screen of step 4. Ready to send.
Page 322 If the color mode setting of the [BLACK & WHITE START] key ( will not operate if the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( To cancel the background suppression setting... Touch the [Cancel] key in the screen of step 5. Press the [COLOR START] key ( or the [BLACK &...
Page 323: Scanning Both Sides Of A Card Onto Asingle Page (Card Shot)
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Original Front Back •...
Page 324 Scan Special Modes Program Erase Suppress Timer Background Special Modes Card Shot (1 8 1/2) 3 / 8 inch (1 8 1/2) 1 / 8 inch • The send size will be selected automatically based on the entered original size. The send size can be changed manually.
Page 325 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( Place next original. Press [Start]. When finished, press [Read-End] The ratio cannot be specified and the Rotation Sending Setting cannot be selected.
Page 326: Scanning Many Originals At Once
SCANNING MANY ORIGINALS AT ONCE (Job Build) When you have a large number of originals to transmit, this function lets you separate the originals into sets. The sets are scanned in the automatic document feeder one set at a time and then sent together as a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 327 Scan Special Modes Mixed Size Original Build File Quick File Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings • When scanning to USB memory, there is no need to specify the destination. Go to step 7. •...
Page 328 The exposure and resolution can be changed between sets of originals. Place next original. Press [Start]. When finished, press [Read-End] If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. If the memory becomes full during scanning, a message will appear and the transmission will be canceled.
Page 329 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 330: Build
Ready to send. Scan Scan Send Mode Switch Auto 11x17 Image Settings Send Settings Scan Special Modes Mixed Size Original Build File Quick File If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To enable the Mixed Size Original setting, change the scan size setting to auto and then touch the [Mixed Size Original] key again.
Page 331 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning... Press the [STOP] key ( • If an original scan size is specified after selecting the Mixed Size Original setting, the original scan size setting will be enabled and the Mixed Size Original setting will be cleared.
Page 332: Scanning Thin Originals (Slow Scan Mode)
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. If the originals are inserted with too much force, they may crumple and misfeed.
Page 333 Scan Special Modes Mixed Size Build Original File Quick File Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings • When scanning to USB memory, there is no need to specify the destination. Go to step 7. •...
Page 334: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings for a scan transmission, they can be called up with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
Page 335 Ready to send. Scan Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Scan Special Modes Program Erase Suppress Timer Background Program Program 1 Program 3 Program 5 Program 7 Program:Program 4 xxx@xx.xxx.com Scan Scan Send Mode Switch Auto...
Page 336 Press the [COLOR START] key ( or the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 337: Forwarding A Received Internet Fax To
FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the Internet faxes. The machine Forwarding Received Internet fax...
Page 338: Internet Fax Functions
INTERNET FAX FUNCTIONS This chapter explains Internet fax communication functions, including the basic procedure for receiving Internet faxes and the procedure for selecting conditions for printing a transaction report. RECEIVING AN INTERNET FAX The Internet fax function periodically faxes have been received. If so, the faxes are automatically retrieved and printed. *The default setting is once in five minutes.
Page 339: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Scan Mode Switch Image Internet Fax Settings Send Settings USB Mem. Scan PC Scan Ready to send.
Page 340: Printing Faxes Received To Memory
PRINTING FAXES RECEIVED TO MEMORY "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when Internet faxes are received.
Page 341: Sending Two Pages As A Single Page
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Landscape-oriented originals • The 2in1 function cannot be used when the originals are larger than 8-1/2" x 11" (A4) size. •...
Page 342 Scan Mode Switch Image Internet Fax Settings Send Settings USB Mem. Scan PC Scan Data Entry Ready to send. Scan Send Internet Fax Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Manual RX Internet Fax Special Modes Program Erase Timer...
Page 343 Ready to send. Internet Fax Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Send Settings Manual RX You can touch the the previous screen after checking the settings, touch the [OK] key. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE...
Page 344: Changing The Print Settings For The Transaction Report (Transaction Report)
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 345 Special Modes Transaction Report Always Print Print at Error Print Original Image • When the [Print Original Image] checkbox is selected transaction report. • Touch the [OK] key next to the [Cancel] key to complete the setting and return to the screen of step 4. Ready to send.
Page 346 To cancel scanning... Press the [STOP] key ( For a broadcast transmission, changes to the transaction report print conditions apply to all destinations. • System Settings (Administrator): Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports. The factory default settings for printing are indicated by Single Sending: Print Out All Report/ Broadcasting:...
Page 347: Checking The Activity Log (Image Sending Activity Report)
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.
Page 348: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 349: Scanning From A Computer (Pc Scan Mode)
SCANNING FROM A COMPUTER (PC SCAN MODE) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN compliant application to execute scanning from your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 350 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 351: Preview The Image
• For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. Preview the image.
Page 352: Select Scanning Settings While Viewing The Image
• For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 353: At The Machine
[At the machine] This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 PC scan in progress. Finish PC scan mode? Touch the [Exit] key in the touch panel. Exit Touch the [Yes] key.
Page 354 Scanner Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-SCN-Z2...
Page 355 Printer Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 356 CONTENTS ABOUT THIS MANUAL ......3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 PRINTER FUNCTION OF THE MACHINE ..5 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE .
Page 357 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE..48 • DIRECTLY PRINTING A FILE ON AN FTP SERVER....... . 48 •...
Page 358: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 359: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 360: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE This machine has a full color printing function which can be used in a Windows environment as a standard feature. The printer driver (PCL6 or PCL5c printer driver) can be installed from the provided CD-ROM to enable printing from your computer.
Page 361: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 362 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray). Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings.
Page 363: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 364: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the setup screen of the printer driver before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 365: Start Printing
To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. • Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others"...
Page 366: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help To view Help for a setting, click the You can also view the same Help by right-clicking the setting and clicking the Help box that appears.
Page 367: Selecting The Color Mode
SELECTING THE COLOR MODE This section explains how to select the "Color Mode" on the [Color] tab of the printer driver properties window. The following three selections are available for the "Color Mode". Automatic: The machine automatically determines whether each page is color or black and white and prints the page accordingly.
Page 368: Black And White Printing
BLACK AND WHITE PRINTING Black and white printing can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked together.
Page 369: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. The pages are printed so that they can be bound at the side.
Page 370 Select 2-sided printing. (1) Select [2-Sided(Book)] or [2-Sided(Tablet)]. (2) Click the [OK] button. Start printing.
Page 371: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to the size of the paper loaded in the machine. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size paper to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 372 Select Fit to Page. (1) Click the [Paper] tab. (2) Select the paper size of the print image (for example: Letter). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for printing (for example: Ledger). (5) Click the [OK] button.
Page 373: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce a print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 374 (1) (2) Select N-Up Printing. (1) Select the number of pages per sheet. (2) If you wish to print borderlines, click the [Border] checkbox so that a checkmark (3) Select the order of the pages. (4) Click the [OK] button. Start printing.
Page 375: Stapling Output/Punching Holes In
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing materials such as handouts for a meeting. The staple function can also be used in combination with 2-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 376 The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 377: Convenient Printing Functions In Windows
CONVENIENT PRINTING FUNCTIONS IN WINDOWS This section explains convenient functions for specific printing objectives. The procedures for selecting these functions assume that the printer driver properties window has been opened from the print window of your application and that basic settings such as the paper size have been selected. When the settings are completed, return to the print window and begin printing.
Page 378: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output, but the binding position overlaps the text. When a finisher or saddle stitch finisher is installed, you can use the staple function or the punch function with this function.
Page 379: Functions To Adjust The Size And Orientation Of Data
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature enables the image to be rotated 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 380: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Selecting the settings: (This function can be used when the PS printer driver is used.) The settings are on the [Advanced] tab.
Page 381: Color Mode Adjustment Function
COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Selecting the settings: The settings are on the [Color] tab.
Page 382: Selecting Color Settings To Match The Image Type (Image Type)
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) Preset color settings are available in the machine's printer driver for [Graphics], [Photo], and other image types. These enable printing using the most suitable color settings for the color image type. If you wish to select advanced settings, click the [Advanced Color] button.
Page 383: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, and angle of the watermark text can be adjusted.
Page 384: Printing An Image Over The Print Data (Image Stamp)
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 385: Creating Overlays For Print Data (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from the text and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 386: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES Print functions for special purposes can be found in the "Special Option" field on the [Paper] tab of the printer driver properties window. Click the [Settings] button to display the setting screen of the selected print function. •...
Page 387: Adding Inserts When Printing On Transparency Film
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 388: Printing A Carbon Copy (Carbon Copy)
PRINTING A CARBON COPY (Carbon Copy) This function is used to print an additional copy of the print data on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained by selecting the print command only...
Page 389: Printing Text On Tabs Of Tab Paper (Tab Printing)
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) This function is used to print text on the tabs of tab paper. Printing tab data created in the printer driver (PCL6 only) Enter the text to be printed on the tabs in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and configure detailed settings such as the size of the tabs, the starting position, the distance between tabs, and...
Page 390: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
Page 391: Using The Document Filing Function (Retention/Document Filing)
USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. You can select a folder to keep the file from being mixed together with files of other users, and a password (from 5 to 8 digits number) can be established to prevent others from...
Page 392: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each tab at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 393 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. • A watermark that you created • Paper insertion settings • Overlay file • [Tab Paper Print] settings on the [Paper] tab (PCL6 only) •...
Page 394: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 395: Changing The Printer Driver Default
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) In Windows XP, if [Printers and Faxes] does not appear in the [start] menu, select [Control Panel], select [Printers and...
Page 396 Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
Page 397: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from "TextEdit", which is a standard accessory program in Mac OS X. To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed and the machine must be connected to a network.
Page 398: Print
PRINT • The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) • The print window varies depending on the operating system version, the printer driver version, and the application. The settings vary depending on the operating system version, the printer driver version, and the application.
Page 399 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray). Click the [Print] button. Printing begins.
Page 400: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ([Paper Source] setting in "General" in Mac OS 9.0 to 9.2.2) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 401: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered when you print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 402 You can click the (lock) button after entering your login name and password, or user number, to simplify operation the next time you wish to print based on the same user authentication. • Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others"...
Page 403: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 404 File Store Scan to HDD External Data Access Server 1 Server 2 Server 3 USB Memory Server 1 File or Folder Name file-01.tiff file-02.tiff file-03.tiff folder01 • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level.
Page 405: Directly Printing A File In Usb Memory
DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.
Page 406 USB Memory File Name file-01.tiff file-02.tiff file-03.tiff file-04.tiff • To return to the screen of step 4, touch the [Back] key. • Files in a folder in a USB memory device will not appear. • To change the order of display of the files on the screen, touch the [File Name] key. The order switches between ascending order and descending order each time you touch the key.
Page 407: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
Page 408: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 409: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, follow the steps below to enter the password and begin printing.
Page 410: Changing The Job Queue
CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY / CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs.
Page 411 CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. JOB STATUS Job Queue Sets / Progress Copy 020 / 001 Copy 020 / 000 Computer01 020 / 000 0312345678 002 / 000 Print Job...
Page 412: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 413: Printer Driver Specifications
PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST Driver selections Frequently Copies used Orientation functions N-Up Printing Order Border Duplex Fit To Page Binding Edge Black and White Print Staple Punch Paper Paper Size Custom Paper Paper Selection Output Convenient Pamphlet/Pamphlet printer Staple functions...
Page 414 Driver selections Special Different Paper functions Transparency Inserts Carbon Copy Tab Printing Tandem Print Retention Document Filing Color mode Color Adjustment adjusting Text To Black/ function Vector To Black Image Type Functions to Watermark combine text Image Stamp and images Overlay Graphic Resolution...
Page 415 Printer Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-PRT-Z2...
Page 416 MODEL: MX-FXX1 Facsimile Guide...
Page 417 TABLE OF CONTENTS ABOUT THIS MANUAL ......4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 BEFORE USING FAX MODE BASE SCREEN OF FAX MODE .
Page 418 PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT TRANSACTION REPORT ..... 57 • CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION .
Page 419 IF THE MACHINE IS MOVED CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED ......124 • CONNECTION TO THE TELEPHONE LINE . . . 124 •...
Page 420: About This Manual
SHARP service centers listed in the Safety Guide. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 421 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 422: Before Using Fax Mode
BEFORE USING FAX MODE This chapter provides basic information that is necessary in order to use fax mode. BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode.
Page 423 BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Ready to send. Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% This shows various messages and the destinations that have been entered. The icon at the left indicates fax mode.
Page 424 Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Example: When the Dual Page Scan, Erase, and Address Review keys are selected as the customized keys.
Page 425 Checking what special modes are selected key appears in the base screen when a convenient function (special mode) or two-sided scanning is selected. key appears in the base screen when one or more special modes are selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Ready to send.
Page 426: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. Ready to send. AAA AAA CCC CCC EEE EEE Frequent Use [To] key Touch this key to enter the selected destination (one-touch key). ☞...
Page 427: Fax Transmission Sequence
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Scan Mode Switch Image Internet Fax Settings Send Settings USB Mem. Scan PC Scan Data Entry Auto Mode Switch Exposure Image Settings Standard Resolution Memory TX Direct TX Auto 8 x11 1 / 2...
Page 428 Select convenient special modes Ready to send. Speaker Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% Enter the destination fax number Speaker Resend Address Book Sub Address Special Modes File Transmission begins When transmission ends, image settings and convenient function (special mode) settings are cleared.
Page 429: Basic Transmission Methods
BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
Page 430 To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 431: Automatic Reduction Of The Transmitted Image
PLACEMENT ORIENTATION OF THE ORIGINAL When an 8-1/2" x 11" (A4) original is placed in vertical orientation ( and transmitted in horizontal orientation ( transmitted in that orientation ( 8-1/2" x 11"(A4) 8-1/2" x 11"R and 5-1/2" x 8-1/2" (A4R, B5 and A5) size originals cannot be rotated for transmission. System Settings for Fax (Administrator): The factory default setting is rotate before transmission.
Page 432: Transmittable Original Sizes
TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Using the automatic document feeder Using the document glass THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in the base screen as the "Scan"...
Page 433: When The Line Is Busy
WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.
Page 434: Using The Automatic Document Feeder For Transmission
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Indicator line When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages.
Page 435: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Indicator line Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% Ready to send. Scan Send Mode Switch...
Page 436 • Only one destination can be entered. • The following functions cannot be used with direct transmission: Programs, timer transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File, Two-Sided Scanning • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 437: Using The Document Glass For Transmission
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 438 • The resolution and exposure can be changed for each original that is scanned. • If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original. Press [Start]. When finished, press [Read-End] •...
Page 439: Using The Document Glass To Send Afax In Direct Transmission Mode
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 440 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN Only one destination can be entered.
Page 441: Transmission By Redialing (Resend)
TRANSMISSION BY REDIALING (RESEND) The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2...
Page 442: Transmission Using The Speaker
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is made. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Ready to send.
Page 443 • When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings for Fax (Administrator): The default volume level of "Speaker"...
Page 444: Changing The Resolution
CHANGING THE RESOLUTION AND EXPOSURE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Auto Mode Switch Exposure Image Settings Standard...
Page 445: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Auto Mode Switch Exposure Image Settings Standard Resolution Memory TX Direct TX 1 / 2 Auto 8 x11 Special Modes Original Auto Reception Fax Memory:100% Exposure Auto Manual...
Page 446: Specifying The Original Scan Size And Send Size (Enlarge/Reduce Sending)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce Sending) When the original is placed, its size is automatically detected and displayed in the base screen. When an 8-1/2" x 11" (A4) original is placed, 8-1/2" x 11" is displayed as the "Scan" size and "Auto" is displayed as the "Send"...
Page 447 SPECIFYING THE SCAN SIZE OF THE ORIGINAL Specifying the size using paper sizes Auto Mode Switch Exposure Image Settings Standard Resolution Memory TX Direct TX Auto 8 x11 1 / 2 Special Modes Original Auto Reception Fax Memory:100% Scan Size 100% Original Auto 8 x11...
Page 448 Specifying the size with numbers Auto Mode Switch Exposure Image Settings Standard Resolution Memory TX Direct TX 1 / 2 Auto 8 x11 Special Modes Original Auto Reception Fax Memory:100% Scan Size 100% Original Auto 8 x11 1 / 2 2-Sided Image Orientation Booklet...
Page 449: Specifying The Send Size
SPECIFYING THE SEND SIZE Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The enlargement/reduction ratio that is set using this procedure will be automatically cleared after the transmission is completed.
Page 450: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-sided original) This function is convenient when you wish to fax both sides of a document. The automatic document feeder will automatically scan both sides of the document. Two-sided original Auto Mode Switch Exposure Image Settings...
Page 451: Entering Destination Fax Numbers
ENTERING DESTINATION FAX NUMBERS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using the Address Book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Take care to enter the correct number.
Page 452: Calling Up A Fax Number From The Address Book
CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. A destination fax number is called up by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by simply touching the key.
Page 453: Calling Up A Stored Destination
CALLING UP A STORED DESTINATION Follow the steps below to select a destination from the Address Book. Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB DDD DDD...
Page 454: Checking And Deleting Entered Destinations
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also remove a destination from the list of selected destinations. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI...
Page 455: Displaying Only Fax Or Group Destinations
DISPLAYING ONLY FAX OR GROUP DESTINATIONS You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch keys that have multiple destinations stored. The procedure for selecting destinations does not change. AAA AAA BBB BBB CCC CCC DDD DDD...
Page 456: Changing The Index
CHANGING THE INDEX The index displayed in the Address Book screen can be changed to a custom index. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use Tab Switch Address Type User Group Network Folder System Settings for Fax: Custom Index...
Page 457: Calling Up A Destination From Aglobal Address Book
CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a global address book. Ready to send. Scan Send Mode Switch Auto...
Page 458 XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 • The number of characters that can appear in a destination key is 20 characters for a name or 22 digits for a fax number. • If no names are found that match the search letters, a message will appear. Touch the [OK] key in the message to change the screen and touch the [Search Again] key to search again.
Page 459: Using A Search Number To Call Up A
USING A SEARCH NUMBER TO CALL UP A DESTINATION A destination stored in one-touch key in the Address Book can be called up using the base screen of fax mode or in the Address Book screen. Ready to send. Scan Send Mode Switch Auto...
Page 460: Chain Dialing
CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 461: Fax Reception
FAX RECEPTION This chapter explains the basic procedures for receiving a fax. RECEIVING FAXES When "Auto Reception" is enabled, the machine will receive faxes automatically. The fax reception mode is displayed in the base screen. This shows the current fax reception mode and the amount of free memory remaining.
Page 462: Receiving A Fax
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. • System Settings for Fax (Administrator): This is used to change the volume and tone of the reception beep. • System Settings for Fax (Administrator): This is used to change the number of rings on which fax reception begins automatically.
Page 463: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) You can turn off automatic printing of received faxes (Hold Setting for Received Data Print). When this function is enabled, received faxes will not be printed automatically; a password entry screen will appear instead. Password entry screen To print a received fax, enter the password that is programmed for this function (4 digits) with the numeric keys.
Page 464: Checking The Status Of Fax Jobs
CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 465: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 466 Items displayed in keys in the job queue The following information appears in the keys in the job queue of the job status screen. A A AA AAA Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue.
Page 467 Items displayed in keys of completed jobs The following information appears in the keys of completed jobs in the job status screen. CCC CCC Mode icon This indicates the type of job. Icon Job type Fax transmission Fax reception Broadcast transmission or serial polling PC-Fax transmission Name of other party...
Page 468: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 469: Checking A Reserved Job Or The Job In Progress
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Page 470: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key.
Page 471: Canceling A Fax In Progress Or A
CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. JOB STATUS Address Set Time Pages Broadcast0001 10:00 11/01 000/010 Broadcast0002 10:05 11/01 000/005 AAA AAA 10:08 11/01 000/001 0312345678...
Page 472: Giving Priority To A Reserved Fax Job
GIVING PRIORITY TO A RESERVED FAX When multiple fax jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Address Set Time...
Page 473: Printing A Transaction
PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed.
Page 474: Changing The Transaction Report Print Condition For A Single Transmission
CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Ready to send. Scan Send Mode Switch...
Page 475 INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 476: Image Sending Activity Report
IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions.
Page 477 INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 478: Convenient Functions
CONVENIENT FUNCTIONS This chapter explains convenient functions for sending and receiving faxes. SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions.
Page 479 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% CCC CCC 0123456789 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use Touch the [Next Address] key before entering the next destination.
Page 480 Address Review 001 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF To cancel an entered destination... Address Review 001 AAA AAA CCC CCC EEE EEE Deselect the address? FFF FFF Address Review 001 AAA AAA CCC CCC EEE EEE To cancel scanning...
Page 481 Resending to unsuccessful destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. JOB STATUS Address Set Time Pages Broadcast0001 10:00 11/01 000/003 Connecting Broadcast0002 10:05 11/01 000/001...
Page 482: Sending A Fax At A Specified Time (Timer)
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 483 Special Modes Program Erase Timer 2in1 Special Modes Timer Day of the Week • When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.
Page 484 • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • Only one timer polling operation can be stored at once. If you wish to poll from multiple machines, store a serial polling timer operation.
Page 485: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. Scanning a thick book Shadows appear here. Erase modes Edge erase This erases shadows that appear at the edges of the image when thick originals or books are faxed.
Page 486 Special Modes Program Erase Timer 2in1 Special Modes Erase Edge Center Edge+Center Erase Erase Erase Touch the [OK] key next to the [Cancel] key to complete the settings. You will return to step 3. Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2...
Page 487 To cancel scanning... Press the [STOP] key ( • When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1"...
Page 488: Transmitting An Original As Two Separate Pages (Dual
TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Faxing the left and right pages of a book Book or bound document •...
Page 489 Special Modes Program Erase Timer 2in1 Ready to send. Scan Send Mode Switch 11x17 Auto Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% BBB BBB AAA AAA DDD DDD CCC CCC EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use You can touch the after checking the settings, touch the [OK] key.
Page 490 • To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Center Erase" and "Edge + Center Erase" cannot be used.) • This function cannot be used in combination with the following functions: 2in1, Card Shot, Job Build Mode, Mixed Size Original To cancel Dual Page Scan...
Page 491: Sending Two Pages As A Single Page
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Originals (portrait) Originals (landscape) This function cannot be used in direct transmission mode or when the speaker is used to dial.
Page 492 When placing the originals, orient them as shown below. Originals Portrait originals Landscape originals Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% Special Modes Program Erase Timer 2in1...
Page 493 100% Scan Size Original 1 / 2 Auto 8 x11 2-Sided Image Orientation Booklet 2-Sided Tablet Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB DDD DDD CCC CCC...
Page 494: The Document Glass
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) You can scan the front and reverse sides of a card and send them as a single page. Transmission Front Back • When using card shot, the original must be scanned on the document glass. •...
Page 495 Special Modes Card Shot (1 8 1/2) 3 / 8 inch (1 8 1/2) 1 / 8 inch • The send size is automatically selected based on the original size you entered. The send size can also be changed manually. •...
Page 496 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN You can touch the after checking the settings, touch the [OK] key.
Page 497: Storing Fax Operations (Program)
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be called up and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2"...
Page 498 • Programs are stored, edited, and deleted using "Address Control" in the System Settings for fax. ☞ Storing a Program (page 144) • The following settings can be stored in program. Destinations: One-touch keys, group keys, search numbers Original settings: Resolution and exposure settings Special modes: Polling reception, Erase, Dual Page Scan, 2in1 F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
Page 499 Program:program C 0312345678 Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Auto Reception Fax Memory:100% Functions stored in the program cannot be canceled here. Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a program.
Page 500: Adding Your Sender Information To Faxes (Own Number Sending)
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) You can have your sender information (date, time, sender name, sender fax number, number of pages) automatically added to the edge of each fax page you transmit. Example of the sender information printed OCT/03/2005/Mon 3:00 PM AAAAA FAX No.
Page 501: Temporarily Changing The Sender Information (Own Name Select)
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (The selection only applies to the current transmission; after the tranmission is completed, the selection is cleared.) Ready to send.
Page 502: Transmitting Originals Of Different Sizes (Mixed Size Original)
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 503 Ready to send. Scan Send Mode Switch 11x17 Auto Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN You can touch the after checking the settings, touch the [OK] key.
Page 504: Faxing Thin Originals (Slow Scan Mode)
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. If the originals are inserted with too much force, they may crumple and misfeed. Ready to send.
Page 505 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN You can touch the the previous screen after checking the settings, touch the [OK] key.
Page 506: Sending A Large Number Of Pages
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate a large multi-page original into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of sheets that you wish to fax exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 507 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN You can touch the after checking the settings, touch the [OK] key.
Page 508: Calling A Fax Machine And Initiating Reception (Polling)
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (3) The fax is received.
Page 509 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN Multiple fax numbers can be entered.
Page 510: Initiating Polling Reception Manually
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 511 0312345678 Mode Switch Image Settings Fax Receive Speaker Volume Fax Memory:100% Special Modes Transaction Report Memory Box Polling • This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. •...
Page 512: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into the memory box for polling memory.
Page 513: Scanning A Document Into A Memory Box For Polling Transmission
SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION Follow these steps to scan a document into the memory box (Public Box) for polling transmission. Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX...
Page 514 Memory Box - Data Store Once Unlimited Public Box Press [Start] to scan original. Scan Send Auto 8 x11 1 / 2 Image Settings Auto Reception Fax Memory:100% The following functions can be selected: Erase, Dual Page Scan, 2in1, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Own Name Select.
Page 515: Printing A Document Stored In The Public Box
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Ready to send. Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% Special Modes Transaction...
Page 516: Deleting A Document From The Public Box
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the public box when it is no longer needed. Ready to send. Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% Special Modes Transaction Report Memory Box Polling Memory Box Polling Memory...
Page 517: Forwarding Received Faxes
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 518 Transfer the received data to another device? If a password entry screen appears after the [Yes] key is touched, "Hold Setting For Received Data Print" has been enabled for received faxes. Enter the password with the numeric keys to begin forwarding. ☞...
Page 519: Sending A Fax Directly From Acomputer (Pc-Fax)
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document on a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 520: Forwarding A Received Fax To An E-Mail Address (Inbound Routing Settings)
FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu.
Page 521: Performing F-Code Communication
PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 522: Creating Memory Boxes In The Machine For F-Code Communication
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings for fax. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 523: F-Code Dialing
F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or group key.
Page 524: Confidential Communication Using
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 525: F-Code Confidential Transmission
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB...
Page 526: Printing A Fax Received By F-Code Confidential Reception
PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. Ready to send. Mode Switch Image Settings Memory TX...
Page 527 There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Departmemt.
Page 528: Polling Reception Using F-Codes
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 529 Ready to send. Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN • Polling multiple machines (serial polling) is not possible. •...
Page 530: Polling Memory Transmission Using
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 531: Polling Box
Special Modes Transaction Report Memory Box Polling Memory Box Polling Memory Data Store Print Data Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Memory Box - Data Store Once Unlimited Box 1 Press [Start] to scan original.
Page 532 To cancel scanning... To cancel scanning, press the [STOP] key ( • If other documents have already been stored in the memory box, the document is added to the previously stored documents. • The factory default setting for the number of polling times is "Once" (after the document is transmitted to the receiving machine, it is automatically cleared).
Page 533: Printing A Document Stored For F-Code Polling Transmission
PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box (public box) by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Ready to send.
Page 534: Deleting A Document Stored For F-Code Polling Transmission
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Ready to send.
Page 535: Relay Request Transmission Using
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code memory box (relay broadcast) in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 536 Ready to send. Scan Send Mode Switch Auto 8 x11 1 / 2 Image Settings Memory TX Direct TX Auto Reception Fax Memory:100% AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF ABCD EFGHI JKLMN Frequent Use Place the original.
Page 537 RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code memory box (relay broadcast) in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
Page 538: Using An Extension Phone
• If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. ) to fax an original that has been placed to that party. You can also press the ) when an original is not placed to receive a fax.
Page 539: Receiving A Fax After Answering A
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. •...
Page 540: If The Machine Is Moved
IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.
Page 541: Setting The Telephone Line Type
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Make sure that "Dial Mode Setting" is set to "Auto Select" in the system settings for fax (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 542: Checking The Date And Time
CHECKING THE DATE AND TIME To check if the date and time are set correctly in the machine, follow the steps below. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Default Settings...
Page 543: System Settings For Fax
SYSTEM SETTINGS FOR FAX This chapter explains System Settings that are related to fax mode. For information on other system settings, see the System Settings Guide. System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine.
Page 544: Accessing The System Settings (General)
Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item in this screen that you wish to configure.
Page 545: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting". If one of the following login screens appears, log in using the user information provided by the administrator of the machine.
Page 546 Please select a user to be logged in. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH All Users ABCD EFGHI JKLMN • You can touch the corresponding user. • To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the login name that is stored on the LDAP server, and touch the [OK] key.
Page 547 Login by user number Enter your user number. Enter your user number. • When an user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used. For the procedure following login, see •...
Page 548: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see (Administrator) List" (page 165). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Page 549 Item Program Program Name Settings • Address • Resolution • Exposure • Special Modes Modify / Delete ● F-Code Memory Box Store Polling Memory • Box Name • Sub Address Confidential • Box Name • Sub Address • Print PIN Relay Broadcast •...
Page 550: List Print (User)
List Print (User) A test page can be printed to check the machine settings. Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. SYSTEM SETTINGS System Settings...
Page 551: Address Control
Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. One-touch keys can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears.
Page 552 Direct Address / Individual E-mail Internet Fax Search Number Name Initial Index Fax No. The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys.
Page 553 Direct Address / Individual No.001 Index Select the custom index where you register this address. User 1 User 2 User 3 Do you register this address at the [Frequent Use], too? • One of the upper row of keys, [User 1] to [User 6] (the names can be changed), can be selected to have the one-touch key appear in that index when the custom index display is selected instead of the ABC index display.
Page 554 Direct Address / Individual E-mail Internet Fax Registration is completed. Search Number Name AAA AAA Initial Index Fax No. 0123456789 Direct Address / Individual E-mail Internet Fax Search Number Registration is completed. Key Name AAA AAA Mode 33.6 kbps/None Up to 18 characters can be entered for the key name. Direct Address / Individual E-mail Internet Fax...
Page 555 Direct Address / Individual E-mail Internet Fax Search Number Registration is completed. Key Name AAA AAA Mode 33.6 kbps/None If you wish to store another destination... Touch the [Next] key and repeat the procedure from step 5. • A total of 999 one-touch keys and group keys can be stored. •...
Page 556: Storing A Group Key
Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. Group key can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears.
Page 557 Direct Address / Group Search Number BBB BBB Group Name Initial Index Address Key Name The initials you enter here determine the position of the one-touch key in the ABC index. Direct Address / Group Search Number Group Name BBB BBB Initial Address Index...
Page 558 Direct Address / Group Select address. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN • Touch the [OK] key. "Registration is completed." will appear. • Keys that cannot be stored as group keys are grayed out to prevent selection. •...
Page 559 Direct entry Direct Address / Group Select address. AAA AAA E-mail BBB BBB Internet Fax CCC CCC Frequent Use ABCD EFGHI JKLMN Checking addresses Direct Address / Group Select address to deselect. Group Name : BBB BBB AAA AAA BBB BBB CCC CCC "Disable Direct Entry"...
Page 560: Storing A Program
Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. •...
Page 561 Program No.1 CCC CCC Program Name Address Settings Exposure Special Modes Enter program you require. Mode Switch Image Settings To change to another mode... Touch the [Mode Switch] key and then the key of the mode that you wish to store in the program. Program No.1 Registration is completed.
Page 562: Modify/Delete A One-Touch Key, Group Or Program
Modify/Delete a One-touch Key, Group or Program Follow the steps below to edit or delete a one-touch key, group, or program. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control Direct Address / Program...
Page 563 Individual Direct Address / Modify/Delete E-mail Internet Fax Search Number Name AAA AAA Initial Index Fax No. 0123456789 Group Direct Address / Modify/Delete Search Number Group Name BBB BBB Initial Index User 1 Address Key Name BBB BBB Program Program No.1 CCC CCC Program Name...
Page 564 If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: • The key is used in a reserved transmission or a transmission that is in progress. •...
Page 565: Programming An F-Code Memory Box
Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
Page 566 F-Code Memory Box / Polling Memory No.001 Box Name Sub Address F-Code Memory Box / Polling Memory No.001 Box Name Polling Memory Sub Address F-Code Memory Box / Polling Memory No.001 Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK]. 000000 / 111111 •...
Page 567: Programming An F-Code Memory Box (Confidential)
Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission.
Page 568 F-Code Memory Box / Confidential No.001 Box Name Sub Address Print PIN F-Code Memory Box / Confidential No.001 Box Name Confidential RX Sub Address Print PIN F-Code Memory Box / Confidential No.001 Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK]. 000000 / 111111 •...
Page 569 Enter the print PIN via the 10-key pad,then press [OK]. Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest SHARP Service Department. F-Code Memory Box / Confidential Registration is completed.
Page 570: Programming An F-Code Memory Box (Relay Broadcast)
Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax).
Page 571 F-Code Memory Box / Relay Broadcast No.001 Box Name Sub Address Recipient F-Code Memory Box / Relay Broadcast No.001 Relay Broadcast Box Name Sub Address Recipient F-Code Memory Box / Relay Broadcast No.001 Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK]. 000000 / 111111 •...
Page 572 F-Code Memory Box / Relay Broadcast Select address. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI JKLMN • To directly enter the fax number of an end receiving machine with the numeric keys, follow the steps below. Note that if "Disable Direct be possible.
Page 573: Editing And Deleting F-Code Memory Boxes
Editing and Deleting F-code Memory Boxes SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control Direct Address / Program F-Code Memory Box Custom Index System Settings F-Code Memory Box Polling Memory Store...
Page 574 Example: Editing/deleting a memory box for polling memory F-Code Memory Box / Polling Memory No.001 Box Name Polling Memory Sub Address 000000/111111 To edit or delete another memory box... After finishing the above step, repeat the procedure from step 5. Example: Editing/deleting a memory box for polling memory Memory Box / Modify/Delete...
Page 575: Changing The Name Of A Custom Index
Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings Address Control...
Page 576: Fax Data Receive/Forward
Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually.
Page 577: Accessing The System Settings (Administrator)
Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting" is not enabled, follow the procedure below to log in. For more information, see the System Settings Guide.
Page 578 System Settings Total Count Default Settings Paper Tray Address Control Settings Document Filing Printer Condition Control Settings System Settings User Control Energy Save Device Control Copy Settings Printer Settings Image Send Settings System Settings List Print Security Settings (Administrator) Change Admini- strator Password Storing/Calling of System Settings...
Page 579: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see the System Settings Guide. • When auto login is enabled, the login screen will not appear. Please enter your login name / password.
Page 580 Enter the administrator password. (From 5 to 32 characters) Password SYSTEM SETTINGS This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key. System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings...
Page 581 System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item ■...
Page 582 Item ■ Image Send Setting ● Operation Settings Default Display Setting Mode Hold settings for a while after scanning has been completed Switch Automatically to Copy Mode Screen Initial Resolution Setting Apply the Resolution Set when Stored Scan Internet Fax* Default Exposure Settings Exposure Original Image Type...
Page 583 Item Disable Registering Destination on Web • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax • Fax Disable Registration Using Network Scanner Tools* Settings to Disable Transmission Disable [Resend] on Fax/Image Send Mode Disable Selection from the Address Book •...
Page 584 Item Speaker Settings • Speaker • Ringer Volume • Line Monitor • Fax Receive Complete Signal • Fax Send Complete Signal • Fax Communication Error Signal Remote Reception Number Setting Original Print on Transaction Report Transaction Report Print Select Setting •...
Page 585 Item A3 RX Reduce Anti Junk Fax Setting Fax Output Settings Fax Polling Security Polling Security Setting Passcode Number Setting ■ List Print (Administrator) ● Administrator Settings List Copy Print Image Send Document Filing Security Common All Administrator Settings List ●...
Page 586 Item Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group • E-mail • Internet Fax • Fax Disable Registering Destination on Web • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax •...
Page 587: Operation Settings
Operation Settings This section explains settings that are related to machine operation. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Page 588 Disabling of Bypass Printing This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox touch the [OK] key.
Page 589 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key.
Page 590: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function.
Page 591: Image Send Setting
Image Send Setting Scan, Internet fax, and fax settings are described below. Operation Settings Scan, Internet fax, and fax settings are described below. Touch the [Image Send Settings] key and then the [Operation Settings] key, and configure the settings. Default Display Setting Five screen selections are available for the base screen that appears when you press the [IMAGE SEND] key, or when you press the [CLEAR ALL] key (...
Page 592 Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 593 Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Disable Registering Destination from Operation Panel Disables address control from the machine.
Page 594: Fax Default Settings
Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings. Fax Own Name and Number Set Use this setting to enter the fax number of the machine and the name of the user.
Page 595: Remote Reception Number Setting
Remote Reception Number Setting Fax reception can be activated from an extension phone connected to the machine by entering a 1-digit number and pressing the key twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0"...
Page 596: Fax Send Settings
Distinctive Ring Detection If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern.
Page 597 Registration of Own Name Select This is used to store sender names used in "Own Name Select". ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) Up to 18 numbers (maximum of 20 digits each) can be stored. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure.
Page 598: Fax Receive Settings
Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. The number of recall attempts can be set to any number from 1 to 14, and the interval between attempts can be set to any number of minutes from 1 to 15.
Page 599: Print Style Setting
Print Style Setting This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. [Print Actual Size Cut off Disabled] The received fax image is printed at full size without dividing it onto multiple sheets of paper. If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded.
Page 600: Fax Output Settings
Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher or a saddle stitch finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the Enter number of copies to be printed with the numeric keys and touch the [OK] key.
Page 601: Fax Polling Security
Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory. Polling Security Setting When the memory polling function is used, this setting determines whether any machine will be allowed to poll...
Page 602: Administrator Settings List
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 603 Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other).
Page 604 Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox touch the [OK] key.
Page 605 Facsimile Guide MODEL: MX-FXX1 MX4500-US-FAX-Z2...
Page 606 Copier Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N...
Page 607 TABLE OF CONTENTS ABOUT THIS MANUAL ......3 • MANUALS PROVIDED WITH THE MACHINE . . . 3 BASIC PROCEDURE FOR MAKING COPIES BASE SCREEN OF COPY MODE .
Page 608 CHECKING THE STAMP LAYOUT (Layout) ..122 REPEATING PHOTOS ON A COPY (Photo Repeat) ........124 CREATING A LARGE POSTER (Multi-Page Enlargement) .
Page 609: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 610 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 611: Basic Procedure For Making Copies
BASIC PROCEDURE FOR MAKING COPIES This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. BASE SCREEN OF COPY MODE When the [COPY] key is pressed on the operation panel, the base screen of copy mode appears. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 612 Paper select display This shows the size of paper loaded in each tray. In the bypass tray area, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
Page 613 Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting"...
Page 614: Copying Sequence
COPYING SEQUENCE Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this guide. Full Color Auto Auto Color Mode Original Paper Select Job Detail...
Page 615: Output Settings
Output Offset Right Tray Tray Sort Staple Sort Group Offset Special Modes Dual Page Margin Shift Erase Tandem Pamphlet Copy Build Number of copies (sets) setting 2-Sided Copy Ready to scan for copy. Full Color Original 8 x11 1 / 2 Color Mode Job Detail Plain...
Page 616: Start Copying
Start color copying. Start black and white copying. When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. To cancel all settings, press the [CLEAR ALL] key ( When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen.
Page 617: Making Copies
MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11...
Page 618 • Up to 999 can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed.
Page 619 Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2 8 x14 1 / 2 100% 11x17 Copy Ratio • Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically.
Page 620 Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed. Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( Press the [COLOR START] key ( or the [BLACK &...
Page 621: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES The following 2-sided copying can be performed automatically. The originals and paper are turned over automatically, allowing easy 2-sided copying. Originals Copies Automatic 2-sided copying of 1-sided originals Indicator line Ready to scan for copy.
Page 622 2-Sided Copy Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2 8 x14 1 / 2 100% 11x17 Copy Ratio • The 2-sided copy setting appears at the top of the paper size display (A). •...
Page 623: Using The [Binding Change] Key
• Up to 999 can be set. • If you are only making a single copy, the copy can be made with the copy number display showing "0". If an incorrect number of copies is set... Press the [CLEAR] key ( To cancel scanning of the original and copying...
Page 624: Automatic 2-Sided Copying Using The Document Glass
AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS The following 2-sided copying can be performed automatically. The paper is turned over automatically, allowing easy 2-sided copying. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 625 2-Sided Copy The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. 2-Sided Copy Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2...
Page 626 • Up to 999 can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Place next original. Press [Start]. When finished, press [Read-End].
Page 627: Copy Color Modes
COPY COLOR MODES This section explains how to select the color mode. For a color original, set the color mode to Full Color. If color originals and black and white originals are mixed together, set the color mode to Auto. Full Color Single Color 2 Color...
Page 628 To cancel scanning of the original and copying... Press the [STOP] key ( Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( pressed. System Settings (Administrator): Detect Standard in Auto Color Mode When the color mode is set to auto, the discrimination point for detecting whether originals are color or black and white can be set to one of 5 levels.
Page 629: Automatic Adjustment Of The Exposure And Exposure Mode
CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure level and exposure mode can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND EXPOSURE MODE Automatic exposure adjustment operates by default to automatically adjust the exposure level and mode as appropriate for the original being copied.
Page 630: Selecting The Exposure Mode And
Exposure Auto Text/ Manual Prtd.Photo Printed Photo Exposure Manual ● Selecting the exposure mode Mode Auto Normally this setting is selected. When a black and white or full color copy is made, the exposure is automatically adjusted to obtain the best image quality. Text Use this mode for regular text documents.
Page 631 Exposure Copy of Copy Auto Color Tone Enhancement Text/ Manual Prtd.Photo Printed Photo • Exposure levels when [Text] is selected: 1 to 2: Dark originals such as a newspaper 3: Normal density originals 4 to 5: Originals written in pencil or light colored text •...
Page 632: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. The reduction or enlargement ratio is selected automatically based on the original size and the selected paper size. Automatic ratio selection cannot be used if the original size or paper size is a non-standard size.
Page 633: Manually Selecting The Ratio
To cancel scanning of the original and copying... Press the [STOP] key ( • To cancel automatic ratio selection... Touch the [Auto Image] key so that it is no longer highlighted. • To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) The enlargement and reduction keys can be used to select five preset ratios each (from a maximum of 400% to a...
Page 634 Copy Ratio 11x17 8 x11 1 / 2 Zoom 8 x11 1 / 2 5 x8 1 / 2 1 / 2 11x17 8 x14 1 / 2 100% 8 x14 1 / 2 8 x11 1 / 2 Auto Image Menu Copy Ratio Zoom...
Page 635 To cancel scanning of the original and copying... Press the [STOP] key ( To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added.
Page 636: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio Ready to scan for copy.
Page 637 Copy Ratio Zoom 100% Cancel To quickly select a ratio, touch a preset ratio key (A) to select a ratio close to the desired ratio and then use the zoom keys (B) for fine adjustment. Copy Ratio Zoom 100% Cancel Copy Ratio Zoom 100%...
Page 638 To cancel scanning of the original and copying... Press the [STOP] key ( When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%. To cancel an XY zoom setting... To cancel an XY Zoom setting, touch the [XY Zoom] key or the [Cancel] key. Press the [COLOR START] key ( or the [BLACK &...
Page 639: Original Sizes
ORIGINAL SIZES CHECKING THE ORIGINAL SIZE When the original is placed, the original size is automatically detected and displayed in the base screen. If [Auto] appears in the [Original] key that is displayed when the [Job Detail Settings] key is touched, the size of the placed original is automatically detected.
Page 640: Standard Original Placement Orientations
Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown below. If originals are placed in the wrong orientation, staples will be incorrectly positioned and some special features may not give the expected result.
Page 641: Specifying The Original Size
SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100%...
Page 642 Original 1 / 2 inch 1 / 2 11 ) inch Standard Size (2), (3) Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use.
Page 643: Original Size
Full Color Auto Auto 8 x11 Color Mode Original Paper Select Job Detail Settings Special Modes Auto Exposure 100% Copy Ratio Original Inch 1 / 2 1 / 2 1 / 2 5 x8 8 x11R 11x17 5 x8 R 1 / 2 1 / 2 8 x13(216x330)
Page 644: Using A Stored Original Size
Using a stored original size Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Full Color Auto Color Mode Original Job Detail Settings Special Modes Auto...
Page 645 Changing a stored original size Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Full Color Auto Color Mode Original Job Detail Settings Special Modes Auto...
Page 646 Original Cancel 1 / 2 inch 1 / 2 5 / 8 11 ) inch Recall (1), (2) Original X17 Y11inch Recall To cancel the operation... Press the [CLEAR ALL] key ( Change the original size. Auto (1) Enter the X (horizontal) dimension of the Manual Custom Size...
Page 647 Deleting a stored original size Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Full Color Auto Color Mode Original Job Detail Settings Special Modes Auto...
Page 648: Output
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All settings are explained in this section based on the assumption that a saddle stitch finisher, punch module and right tray are installed.
Page 649: Output Modes
OUTPUT MODES This section explains the output functions. Sort mode This is used to sort (collate) output into sets. Example: Sorting the originals into 5 sets Originals Set the number of copies (5). LOGOUT Touch the [Output] key. Output Sort Touch the [Sort] key.
Page 650: Staple Sort Function / Saddle Stitch Function
Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
Page 651 Punch function If an optional punch module is installed, holes can be punched in output. Paper that can be punched is 11" x 17" to 8-1/2" x 11" (16 lbs. to 56 lbs.) (A3 to B5R (60 g/m 12" x 18" (A3W) sized paper, transparency film, tab paper and other special types of paper cannot be used. [Examples] The saddle stitch and hole punch functions cannot be selected at the same time.
Page 652: Making Copies Using The Bypass Tray (Copying On Special Papers)
MAKING COPIES USING THE BYPASS TRAY (Copying on special papers) In addition to plain paper, the bypass tray allows you to make copies on transparency film, tab paper, and other special papers. For detailed information on paper that can be loaded in the bypass tray, see the Safety Guide. For precautions and other important information when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY"...
Page 653 Bypass Tray Type/Size Setting Select the paper type. Plain Letter Head Pre-Printed Pre-Punched Recycled Color Bypass Tray Type/Size Setting Type Auto-Inch Plain Auto-AB Custom Size Bypass Tray Type/Size Setting Type Auto-Inch Plain Auto-AB Custom Size Paper Select 8 x11 1 / 2 Plain 8 x11R 1 / 2...
Page 654: Interrupting A Copy Run (Interrupt Copy)
INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job. Copies in progress from tray 1.
Page 655: Job Status Screen
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 656 Mode switch keys Use these keys to select the mode that is shown in the job status screen. The status of copy jobs can be checked by touching the [Print Job] key. Job list (completed jobs screen) This shows up to 99 completed jobs. The result (status) of each completed job is shown.
Page 657: Canceling A Job That Is Waiting In The Queue
Canceling a job that is waiting in the queue To cancel a job that is waiting in the queue, touch the job key and then the [Stop/Delete] key. The following screen will appear. Touch the [Yes] key. The job will be deleted from the queue. If the job in progress is a copy job, you can also press the [STOP] key ( To cancel, touch the [Yes] key.
Page 658: Checking Information On A Copy Job Waiting In The Queue
Checking information on a copy job waiting in the queue Detailed information can be displayed on a copy job waiting in the queue. Touch the key of the job that you wish to check and then touch the [Detail] key. The job information screen will appear. Job Queue Sets / Progress Computer01...
Page 659: Is Used
WHEN THE DOCUMENT FILING FUNCTION IS USED When a copy job has been saved using the [Quick File] key or [File] key of the document filing function, the job can be called up and reused from the job status screen. Touch the job status screen selector key to display the completed jobs screen.
Page 660: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This chapter explains special-purpose functions, storing of copy settings, and other convenient functions. SPECIAL MODES There are 2 ways to open the special modes screen from the base screen of copy mode. 1. Touch the [Special Modes] key in the base screen of copy mode. The explanations in this guide generally assume that this method is used.
Page 661 1st screen [Margin Shift] key Use this to shift the image on the paper to create binding margins. ☞ ADDING MARGINS (Margin Shift) [Erase] key This is used to erase peripheral shadows that occur when making copies of books and thick originals. ☞...
Page 662 3rd screen [Stamp] key Use this to print the date, a stamp, the page number and/or text on copies. ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 102) [Image Edit] key Touch this key to display the image edit menu screen. This allows you to select special image editing functions.
Page 663: Image Edit Menu Screen
[Image Edit] KEY AND [Color Adjustments] KEY A menu screen appears when the [Image Edit] key or [Color Adjustments] key is touched in the 3rd special modes screen. Image edit menu screen Special Modes Stamp Image Edit Quick File File [Photo Repeat] key This prints repeated copies of a photo on a single sheet of paper.
Page 664 [OK] keys in the special modes screen Two [OK] keys may appear in the special modes screen. The [OK] keys are used as follows: Special Modes Erase Edge Erase (A) Enter the selected special mode settings and return to the base screen of copy mode or to the job detail settings screen.
Page 665: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions Left edge Ready to scan for copy.
Page 666 Special Modes Margin Shift Right Left Down To cancel scanning of the original and copying... Press the [STOP] key ( Rotation copy cannot be used in combination with margin shift. To cancel the margin shift setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Initial Margin Shift Setting The default margin shift setting can be set from 0"...
Page 667: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied... Shadows appear here Erase modes Edge erase Ready to scan for copy. Full Color Color Mode Job Detail...
Page 668 Special Modes Margin Shift Erase Pamphlet Copy Build Special Modes Erase Edge Center Edge+Center Erase Erase Erase To cancel scanning of the original and copying... Press the [STOP] key ( When the erase function is used, erase takes place at the edges of the original image. If you also use a ratio setting, the erase width will change according to the selected ratio.
Page 669: Copying Each Facing Page Of Abound Document (Dual
COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of 2 document pages placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document Ready to scan for copy.
Page 670: Pamphlet Copy
Special Modes Margin Shift Erase Pamphlet Copy Build To cancel scanning of the original and copying... Press the [STOP] key ( • When using dual page copy, the original must be placed on the document glass. • Only 8-1/2" x 11" (A4) paper can be used. •...
Page 671 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 672 Special Modes Margin Shift Erase Pamphlet Copy Build Special Modes Pamphlet Copy Original 1-Sided 2-Sided Special Modes Pamphlet Copy Original 1-Sided 2-Sided Special Modes Pamphlet Copy Original 1-Sided 2-Sided Cover Setting Print on Cover Touch the [Pamphlet Copy] key. Dual Page Copy Tandem Copy...
Page 673 Cover Setting Print on Cover 2-Sided If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Cover Setting Print on Cover 2-Sided To cancel cover settings... Touch the [Cancel] key. Special Modes Pamphlet Copy Original 1-Sided 2-Sided...
Page 674 To cancel scanning of the original and copying... Press the [STOP] key ( • To make pamphlet copies of a book or other bound original, use the book copy function. • When the pamphlet copy function is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the pamphlet copy function cannot be used.
Page 675: Copying A Large Number Of Originals
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 676 To cancel scanning... Press the [STOP] key ( To cancel scanning... Press the [STOP] key ( Place next original. Press [Start]. When finished, press [Read-End]. To cancel copying... Press the [STOP] key ( If the Quick File Folder of the document filing function is full, copying in job build mode will be affected. Delete unneeded files from the Quick File Folder.
Page 677: Using Two Machines To Copy A Large Number Of Originals (Tandem Copy)
USING TWO MACHINES TO COPY A LARGE NUMBER OF ORIGINALS (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
Page 678 Special Modes Margin Shift Erase Pamphlet Copy Build If an incorrect number of copies is set... Press the [CLEAR] key ( • To cancel scanning... Press the [STOP] key ( • To cancel tandem copying... Touch the [STOP] keys ( Select tandem copy.
Page 679 In this situation... A saddle stitch finisher is installed on the master machine but not on the slave machine. • Copying without stapling: tandem copy is possible. • Copying with stapling: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key.
Page 680: Using A Different Paper Type For Covers (Covers/Inserts)
USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 681: Inserting Covers In Copies
INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet.
Page 682 Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting Front Cover Setting Print on Front Cover 1-Sided If both sides of the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.
Page 683 Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting To cancel scanning of the original and copying... Press the [STOP] key ( • This function cannot be used in combination with the saddle stitch function. •...
Page 684: Inserting Insert Sheets In Copies (Insert Settings)
INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as an insert at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 685 Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting Insertion Type A Setting Print on Insert Sheets 1-Sided If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.
Page 686 Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting Insertion Settings Insertion Page Insertion Total:2 Enter ● Insertion settings screen Insertion Settings Insertion Page Insertion Total:2 Enter If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.
Page 687: Changing Cover/Insert Settings
To cancel scanning of the original and copying... Press the [STOP] key ( • Use the same size of paper for the inserts as for the copies. • Up to 100 insert sheets can be added. Note that two insert sheets cannot be inserted between the same pages. •...
Page 688 Special Modes Transparency Covers/Inserts Inserts Book Copy Tab Copy Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting Page Layout Insertion Insertion Insertion Type A Type B Example: Touch insert A at page 4 Page Layout Insertion Insertion...
Page 689 Front Cover Setting Print on Front Cover 1-Sided If both sides of the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted. Example: Changing the insertion page from page 4 to page 5 Insertion Modify Insertion Page...
Page 690 Special Modes Covers/Inserts Insertion Front Cover Type A Setting Insertion Back Cover Type B Setting Touch the [OK] key. You will return to the base screen of copy mode. Cancel Paper Tray Settings Insertion Settings Page Layout...
Page 691: Adding Inserts When Copying On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 692 Paper Select 8 x11 1 / 2 plain 8 x11R 1 / 2 plain 8 x14 1 / 2 plain 11x17 plain Paper Select 8 x11 1 / 2 plain 8 x11R 1 / 2 plain 8 x14 1 / 2 plain 11x17 plain...
Page 693 Special Modes Transparency Inserts Print on Insert Sheets Select insert paper that is the same size as the transparency film. To cancel scanning of the original and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
Page 694: Copying Multiple Pages Onto One Sheet Of Paper (Multi Shot)
COPYING MULTIPLE PAGES ONTO ONE SHEET OF PAPER (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 695 Special Modes Multi Shot 2in1 4in1 To cancel scanning of the original and copying... Press the [STOP] key ( Select the number of originals to be copied onto one sheet of paper, the Cancel Layout Border layout, and the border. (1) Touch the [2in1] or the [4in1] key.
Page 696 When using the multi shot function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum possible reduction ratio is 25%. The original size, paper size, and selected number of original pages may require that the ratio be less than 25%.
Page 697: Copying A Pamphlet (Book Copy)
COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 698 Special Modes Book Copy Special Modes Book Copy Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). Cover Setting Print on Cover Cover Setting Print on Cover 2-Sided If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Select the binding position ([Left Binding] or [Right Binding]).
Page 699 Cover Setting Print on Cover 2-Sided To cancel cover settings... Touch the [Cancel] key. Special Modes Book Copy Touch the [OK] key. Cancel Paper Tray Bypass Tray 8 x11 1 / 2 Plain Touch the [OK] key. You will return to the base screen of copy mode. Cancel Left Right...
Page 700 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( • Scan the originals from the first page to the last page. The order of copying will be automatically adjusted by the machine. •...
Page 701: Copying Captions Onto Tab Paper
COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Prepare originals that match the tab heights RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying with a left binding Originals Final image Originals...
Page 702: Tab Copying With A Right Binding
Tab copying with a right binding Originals Final image Originals Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Special Modes Transparency Covers/Inserts Inserts Book Copy...
Page 703: The Keys
Special Modes Tab Copy Original Copy The width of the tab paper can be up to the width of 8-1/2" x 11" paper (8-1/2") plus 5/8" (or A4 width (210 mm) plus 20 mm). Full Color Auto Color Mode Original Paper Select Job Detail Settings...
Page 704 Paper Select 8 x11 1 / 2 Plain 8 x11R 1 / 2 Plain 8 x14 1 / 2 Plain 11x17 Plain To cancel scanning of the original and copying... Press the [STOP] key ( To cancel tab copy... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Initial Tab Copy Setting The default image shift width can be set from 0"...
Page 705: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 706 Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2 8 x14 1 / 2 100% 11x17 Copy Ratio Special Modes Transparency Covers/Inserts Inserts Book Copy Tab Copy Special Modes Card Shot...
Page 707 To cancel scanning... Press the [STOP] key ( Place next original. Press [Start]. When finished, press [Read-End]. To cancel copying... Press the [STOP] key ( • The original must be placed on the document glass. • Copying is only possible on standard size paper. •...
Page 708: Printing The Date And A Stamp On
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number. and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 709: Adding The Date To Copies (Date)
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing AUG/01/2005 in the top right corner of the paper. Ready to scan for copy.
Page 710 Layout Stamp Date Stamp Page Text Numbering • The "Date" cannot be set in a position that already has "Page Numbering" and "Text" settings. • The "Date" cannot be set in multiple positions. If the "Date" has already been set and the [Date] key is touched at a different position, a message will appear asking you if you wish to move the date to the selected position.
Page 711 Date YYYY/MM/DD MM/DD/YYYY DD/MM/YYYY MM DD, YYYY If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( Date YYYY/MM/DD MM/DD/YYYY DD/MM/YYYY MM DD, YYYY • If you select a date that does not exist (such as Feb. 30), the [OK] key will be grayed out to prevent entry. •...
Page 712 Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts • When copying on covers/inserts is not selected, printing will not take place even if a checkmark appears. • This setting cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). Layout Stamp Original Orientation...
Page 713: Stamping Copies (Stamp)
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "Stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 714 Layout Stamp Date Stamp Page Text Numbering If a "Stamp" is set without selecting a position, the stamp will be printed in the top left position. Layout Stamp Date Stamp Page Text Numbering Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT Stamp...
Page 715 Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT Layout Stamp Date Stamp Page Text Numbering Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts Layout Stamp Original Orientation...
Page 716: Printing Page Numbers On Copies
• If you selected printing in color, press the [COLOR START] key ( [BLACK & WHITE START] key ( • If the stamp is printed in color on a black and white copy, the copy will be included in the full color count. To cancel scanning of the original and copying...
Page 717: Select The Print Position
Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2 8 x14 1 / 2 100% 11x17 Copy Ratio Special Modes Stamp Image Edit Quick File File Layout Stamp...
Page 718 Page Numbering Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. • When 2-sided copying is performed, the total pages is the total number of sides of the paper. If the final page is blank, it is not counted. However, if a back cover will be added and the [Count Back Cover] checkbox is selected , the final page is counted.
Page 719 Page Number First Number Last Number Auto Printing Starts from Page Manual • A last number smaller than the first number cannot be set. • The "Last Number" is initially set to "Auto", which means that page numbers are automatically printed through the last page based on the "First Number"...
Page 720 Page Numbering Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. Layout Stamp Date Stamp Page Text Numbering Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts •...
Page 721 • If you selected printing in color, press the [COLOR START] key ( [BLACK & WHITE START] key ( • If page numbers are printed in color on black and white copies, the copies will be included in the full color count. To cancel scanning of the original and copying...
Page 722: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "August 2005 Planning Meeting" in the top left corner of the paper Ready to scan for copy. Full Color Color Mode Job Detail...
Page 723 Layout Stamp Date Stamp Page Text Numbering • "Text" cannot be configured in a position that already has "Date" and "Page Numbering" settings. • If "Text" is configured without selecting a position, the text will be printed in the top left position. Layout Stamp Date...
Page 724 Text AAA AAA Pre-Set Recall/Entry Store/Delete If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( Text AAA AAA Pre-Set Recall/Entry Store/Delete Layout Stamp Date Stamp Page Text Numbering Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts Layout...
Page 725 Layout Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts • If you selected printing in color, press the [COLOR START] key ( [BLACK & WHITE START] key ( • If the text is printed in color on a black and white copies, the copies will be included in the full color count. To cancel scanning of the original and copying...
Page 726 Storing, editing, and deleting text strings Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Special Modes Stamp Image Edit Quick File File Stamp Date...
Page 727 Text Store/Delete No.01 Do not copy No.04 No.02 Confidential No.05 No.03 AAA AAA No.06 Text Store/Delete No.01 Do not copy No.04 No.02 Confidential No.05 No.03 AAA AAA No.06 Text settings can also be configured in the Web pages. Click [Application Settings], [Copy Settings] and then [Text Settings (Stamp)] in the Web page menu.
Page 728: Checking The Stamp Layout (Layout)
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete print items. Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2...
Page 729 Move Select the location to move the selected item. If you wish to swap the position of the selected print item with the position of another print item, temporarily move either one of the print items to an unoccupied position and then switch the print positions. Move Select the location to move the selected item.
Page 730: Repeating Photos On A Copy
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size or 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 x 90 mm size, 100 x 150 mm size, 70 x 100 mm size, 65 x 70 mm size or 57 x 100 mm size)) on a single sheet of copy paper as shown below.
Page 731 Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 1 / 2 Exposure 8 x11R 1 / 2 8 x14 1 / 2 100% 11x17 Copy Ratio Special Modes Stamp Image Edit Quick File File Image Edit Multi-Page...
Page 732 • The original must be placed on the document glass. • Only 8-1/2" x 11" (A4) or 11" x 17" (A3) size paper can be used. • The copy ratio is 100% when this function is used. (The ratio cannot be changed.) However, for a business card size original (up to 2-1/8"...
Page 733: Creating A Large Poster
CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Ready to scan for copy. Full Color Color Mode Job Detail...
Page 734 Inch sizes Image Edit Multi-Page Enlargement Enlargement Size Original Size & (Inch) Orientation 22x17 22x34 11x17 34x44 44x68 8 x11 A sizes Image Edit Multi-Page Enlargement Enlargement Size Original Size & (A Size) Orientation A0x2 B sizes Image Edit Multi-Page Enlargement Enlargement Size Original Size &...
Page 735 Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit Multi-Page Enlargement Enlargement Size Original Size & (Inch) Orientation 22x17 22x34 11x17 34x44 44x68 8 x11 To cancel scanning of the original and copying... Press the [STOP] key ( •...
Page 736: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17...
Page 737 To cancel scanning of the original and copying... Press the [STOP] key ( To cancel the mirror image setting... Touch the [Mirror Image] key in the screen of step 4 so that it is not highlighted. Press the [COLOR START] key ( or the [BLACK &...
Page 738: Copying An 11" X 17" Size Original
COPYING AN 11" x 17" SIZE ORIGINAL WITHOUT CUTTING OFF THE EDGES (11x17 Full Bleed) This feature lets you copy an entire 11" x 17" (A3) size original at full size with no image cut-off at the edges. 12" x 18" (A3W) size is used, which is slightly larger than 11" x 17" (A3) size. 11"...
Page 739 Full Color Auto Color Mode Original Paper Select Job Detail Settings Special Modes Auto Exposure 100% Copy Ratio Paper Select Plain 8 x11 1 / 2 8 x11R 1 / 2 Plain 1 / 2 8 x14 Plain 11x17 Plain Place 12"...
Page 740 To cancel scanning of the original and copying... Press the [STOP] key ( • This function can be used when a right tray, a finisher, or a saddle stitch finisher is installed. • The copy ratio is 100% when this function is used. The ratio cannot be changed. •...
Page 741: Copying In The Center Of The Paper
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 742 To cancel scanning of the original and copying... Press the [STOP] key ( • The image can be reduced when using the Centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering...
Page 743: Reversing Black And White In A Copy (B/W Reverse)
REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 744 When using this function, the [COLOR START] key ( To cancel scanning of the original and copying... Press the [STOP] key ( When this function is selected, the exposure mode setting automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 4 so that it is not highlighted. Press the [BLACK &...
Page 745: Adjusting Red/Green/Blue In Copies
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). For an image adjustment example, see "Adjusting red/green/blue in copies (RGB Adjust)" in the Quick Start Guide. Ready to scan for copy.
Page 746 Color Adjustments RGB Adjust Only one color can be adjusted. R(Red) G(Green) B(Blue) To cancel scanning of the original and copying... Press the [STOP] key ( To cancel the RGB adjust setting... Touch the [Cancel] key in the screen of step 5. Adjust red, green, or blue.
Page 747: Adjusting The Sharpness Of An Image
(2) Touch the [Color Adjustments] key. Touch the [Sharpness] key. Suppress Background Intensity Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. Cancel (2) Touch the [OK] key. Sharp keys to switch through the screens. When the [OK] key is touched, you will return to the special mode screen.
Page 748 To cancel scanning of the original and copying... Press the [STOP] key ( To cancel the sharpness setting... Touch the [Cancel] key in the screen of step 5. Press the [COLOR START] key ( Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied.
Page 749: Whitening Faint Colors In Copies
WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Ready to scan for copy. Full Color Color Mode Job Detail Settings Auto 8 x11 Exposure 8 x11R 1 / 2 8 x14 100% 11x17 Copy Ratio Special Modes...
Page 750 Color Adjustments Suppress Background Light areas of the original may be suppressed as background. To cancel scanning of the original and copying... Press the [STOP] key ( To cancel the Suppress background setting... Touch the [Cancel] key in the screen of step 5. Select suppress background settings.
Page 751: Adjusting The Color (Color Balance)
ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. For an image adjustment example, see "Adjusting the color (Color Balance)" in the Quick Start Guide. Light Color Balance Ready to scan for copy. Full Color Color Mode Job Detail...
Page 752: Adjust The Color Balance
Color Adjustments Color Balance To return the color balance values to the default settings... Touch the key. The values of all 8 gradations return to the default color balance values. The default color balance values are set in "Initial Color Balance Setting" in the system settings (administrator). To cancel scanning of the original and copying...
Page 753: Adjusting The Brightness Of A Copy
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. For an image adjustment example, see "Adjusting the brightness of a copy (Brightness)" in the Quick Start Guide. Ready to scan for copy. Full Color Color Mode Job Detail Settings...
Page 754 To cancel scanning of the original and copying... Press the [STOP] key ( To cancel the brightness setting... Touch the [Cancel] key in the screen of step 5. Press the [COLOR START] key ( Copying will begin. • If the originals were placed in the document feeder tray, the originals are copied.
Page 755: Adjusting The Intensity Of A Copy
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. For an image adjustment example, see "Adjusting the intensity of a copy (Intensity)" in the Quick Start Guide. Ready to scan for copy. Full Color Color Mode Job Detail...
Page 756 To cancel scanning of the original and copying... Press the [STOP] key ( This function cannot be used in combination with "Color Tone Enhancement" in the copy exposure settings. To cancel the intensity setting... Touch the [Cancel] key in the screen of step 5. Press the [COLOR START] key ( Copying will begin.
Page 757: Checking Copies Before Printing
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Normally it is necessary to re-scan the original each time changes to settings are required.
Page 758 Special Modes Stamp Image Edit Quick File File To cancel copying... Press the [STOP] key ( Press [End] to continue. To make a proof copy again, press [Start]. Change To cancel copying... Press the [STOP] key ( Proof Copy Color Mode Paper Select Special Output...
Page 759 Press [End] to continue. To make a proof copy again, press [Start]. Change To cancel scanning of the original and copying... Press the [STOP] key ( If proof copy is performed when the machine is already printing a copy job or other job, the job in progress will stop temporarily and the set of proof copies will be printed.
Page 760: Copying Originals Of Different Sizes
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals of mixed sizes can be copied together, such as 11" x 17" (A3) originals mixed in with 8-1/2" x 14" (B4) originals. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 761 Place with the sides that are the same length aligned on the left. 11" x 17" (A3) 8-1/2" x 11" (A4) Place the originals aligned to the far left corner. 8-1/2" x 14" (B4) 11" x 17" (A3) Ready to scan for copy. Full Color Color Mode Job Detail...
Page 762 Special Modes Mixed Size Original Same Width Different Width To cancel scanning of the original and copying... Press the [STOP] key ( • When "Different Width" is used on the MX-3501N/4501N, "2-Sided to 2-Sided" and "2-Sided to 1-Sided" of automatic two-sided copying can be used.
Page 763: Copying Thin Originals (Slow Scan Mode)
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Indicator line If the originals are inserted with too much force, they may crumple and misfeed. Ready to scan for copy.
Page 764 To cancel scanning of the original and copying... Press the [STOP] key ( The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic two-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted. Press the [COLOR START] key ( or the [BLACK &...
Page 765: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be called up and used for a copy job by means of a simple operation. For example, suppose 11"...
Page 766: Storing A Job Program
STORING A JOB PROGRAM The procedure for storing copy settings in a job program is explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall If a highlighted numeric key is touched, the following screen appears. The [Store] key can be touched to delete the stored settings and store new settings.
Page 767: Deleting A Job Program
Job Programs Press program number. Recall DELETING A JOB PROGRAM The procedure for deleting a job program is explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall A job program has been already stored in this location.
Page 768 Job Programs Press program number. Recall When "Disabling Deletion of Job Programs" is enabled in the system settings (administrator), this function cannot be used. Touch the [Exit] key. Exit Store/Delete...
Page 769: Appendix
APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 1-sided copying of 2-sided originals Inserts •...
Page 770 Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying No copying 1-sided copying No copying...
Page 771 Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying No copying 1-sided copying No copying...
Page 772 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying No copying 1-sided copying No copying...
Page 773 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying No copying 1-sided copying No copying...
Page 774 Inserts (copying of 1-sided originals) 1-sided and 2-sided copying is performed using the following 1-sided originals. The insert is added as the third page. 1st page 2nd page Insert copying Resulting copies (one-sided copying) condition No copying 1-sided copying 2-sided copying Inserts (copying of 2-sided originals) 1-sided and 2-sided copying is performed using the following 2-sided originals.
Page 775 Copier Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-CPY-Z1...
Page 776 TABLE OF CONTENTS ABOUT THIS MANUAL ......2 • MANUALS PROVIDED WITH THE MACHINE . . . 2 BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS .
Page 777: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 778 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 779: Before Using The Machine
BEFORE USING THE MACHINE This chapter provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR When using the MX-3501N/4501N Duplex single pass feeder (automatic document feeder) This automatically feeds and scans multiple originals. Both sides of two-sided originals can be automatically scanned.
Page 780 Saddle stitch finisher This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet. A punch module can also be installed to punch holes in output. ☞...
Page 781: Interior
INTERIOR When using the MX-3500/4500 Series (15) Toner cartridges When the toner in a cartridge runs out, the cartridge must be replaced with a new cartridge of the same color. The shape of the toner cartridge varies slightly by model. ☞...
Page 782: Automatic Document Feeder
AUTOMATIC DOCUMENT FEEDER MX-3501N/4501N Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original.
Page 783: Connectors
CONNECTORS USB connecter (A type) This is used to connect a USB hub or USB memory device to the machine. For the USB cable, use a shielded type cable. USB connecter (B type ) A computer can be connected to this connector to use the machine as a printer.
Page 784: Operation Panel
OPERATION PANEL DOCUMENT FILING IMAGE SEND COPY Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
Page 785 DOCUMENT FILING IMAGE SEND COPY (10) [CLEAR ALL] key ( Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state.
Page 786: Touch Panel
TOUCH PANEL The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. Using the touch panel Example 1 Job Queue Sets / Progress Status Copy 020 / 001 Copying Copy 020 / 000 Paper Empty Beep BBB BBB...
Page 787: Print/Send Status (Job Status)
PRINT/SEND STATUS (JOB STATUS) This screen appears when the [JOB STATUS] key on the operation panel is pressed. The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job.
Page 788: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 789: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode Preheat mode automatically lowers the temperature of the fuser unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode"...
Page 790: User Authentication
USER AUTHENTICATION When the administrator of the machine has enabled user authentication, one of two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator. Enter your user number. When controlled by user number AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the machine.
Page 791 LOGOUT • Note that the [LOGOUT] key ( [LOGOUT] key ( • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( the machine and then log out.
Page 792: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. Please enter your login name / password.
Page 793 Please enter your login name / password. User Authentication Login Name User Name User 0001 Password Login Locally Auth to: • When an LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... If you are logging in using a user selection key, the LDAP server was stored when your user information was stored, and thus the LDAP server will appear in an authenticated server when you select your login name.
Page 794 LOGOUT • Note that the [LOGOUT] key ( [LOGOUT] key ( • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( the machine and then log out.
Page 795: Loading Paper
LOADING PAPER This chapter explains how to load paper in the machine's trays. IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The trays are identified by the names indicated below.
Page 796: The Meaning Of "R" In Paper Sizes
Plain paper that can be used in tray 1 to tray 5 • SHARP standard paper (see the Safety Guide for the specifications of (17 lbs. (64 g/m • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m •...
Page 797 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on suitable paper.
Page 798: Tray Settings For Trays 1 To 4
TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2"R to size 11" x 17" (A5R to A3) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2"R to size 11" x 17" (B5R to A3) can be loaded in trays 3 and 4. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings"...
Page 799: Changing The Paper Size
CHANGING THE PAPER SIZE If "Disabling of Duplex" is enabled in the system settings (administrator), insert letterhead and pre-printed paper with the print side face up. Pull out the paper tray. Gently pull the tray out until it stops. If paper remains in the tray, remove it. Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and...
Page 800 SYSTEM SETTINGS Do not place heavy objects on the tray or press down on the tray. If you changed the paper loaded in tray 1 to tray 4... See the System Settings Guide to change the paper size setting and paper type setting. System Settings: Paper Tray Settings Change these settings when you change the size or type of paper loaded in a tray.
Page 801: Loading Paper In Tray
The large capacity tray can hold up to 3500 sheets of 8-1/2" x 11" or A4 size paper (20 lbs. (80 g/m The paper size of tray 5 can only be changed by a SHARP service technician. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings"...
Page 802 When you change the type of paper loaded in tray 5, change the paper type setting in "Paper Tray Settings" in the system settings. See the System Settings Guide to change the paper type setting. System Settings: Paper Tray Settings Change these settings when you change the type of paper loaded in the tray.
Page 803: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print and copy on plain paper, envelopes, label sheets, tab paper, and other special types of paper. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays.
Page 804 Full Color Auto Auto 8 x11 Color Mode Original Paper Select Job Detail Settings Special Modes Auto Exposure 100% Copy Ratio Paper Select 8 x11 1 / 2 Plain 8 x11R 1 / 2 Plain 8 x14 1 / 2 Plain 11x17 Plain...
Page 805: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special types of paper other than SHARP-recommended transparency film, or are printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 806 • Print quality is not guaranteed on envelopes having peel off flaps for sealing the envelopes. • Use SHARP-recommended transparency film. When inserting transparency film in the bypass tray, the rounded corner should be at the front left when the film is oriented horizontally, or at the far left when the film is oriented vertically.
Page 807 Fusing unit pressure adjusting levers In some cases damage to the envelopes, color deviations, or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position"...
Page 808: Originals
ORIGINALS This chapter explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 809 Indicator line Mixed size originals (placing different sizes of originals together) When using the automatic document feeder, originals of different sizes in the range of combinations shown below can be scanned together. When scanning mixed sizes of originals, be sure to touch the [Mixed Size Original] key in the special modes and select [Same Width] or [Different Width].
Page 810 • Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips. • If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making copies.
Page 811: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 11" (width) x 17" (length) A3: 297 mm (width) x 420 mm (length) Non-standard sizes 297 mm (width) x 432 mm (length) •...
Page 812: Document Feeder
Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Do not close the automatic document feeder suddenly. This may damage the automatic document feeder and your hand may become caught between the automatic document feeder and the machine.
Page 813: Peripheral Devices
PERIPHERAL DEVICES This chapter describes the peripheral devices that can be used with the machine and explains how to use the finisher and saddle stitch finisher. PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
Page 814 Product name PS3 expansion kit Internet fax expansion kit Facsimile expansion kit Can be installed when using the MX-2300/2700 Series. Can be installed when using the MX-3500/4500 Series. Product number Enables the machine to be used as a Postscript compatible MX-PKX1 printer.
Page 815: Finisher
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open.
Page 816: Finisher Maintenance
FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 817: Removing Staple Jams
Make a test print or copy in staple sort mode to verify that stapling takes place correctly. Removing staple jams Follow the steps below to remove a staple jam. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right.
Page 818 Lower the staple case release lever and remove the staple case. Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple. Remove the leading staple if it is bent. If bent staples remain, a staple jam will occur again.
Page 819 Discarding punch waste (when a punch module is installed) Open the cover. Grasp the punch waste box handle, gently pull out the box, and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Gently push the box back in.
Page 820: Saddle Stitch Finisher
SADDLE STITCH FINISHER The saddle stitch finisher is equipped with the offset function that offsets each set of output from the previous set, the staple sort function that staples each set of output, and the saddle stitch function that automatically staples and folds each set of output at the centerline.
Page 821: Saddle Stitch Finisher Maintenance
SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Roller rotating knob A When staples remain, the staple cartridge cannot be removed. Open the front cover.
Page 822 Do not remove the seal from the cartridge before inserting the cartridge into the case. Make a test print or copy in staple sort mode to verify that stapling takes place correctly. Insert a new staple cartridge into the staple case. Push the staple cartridge in until it clicks into place.
Page 823 Removing staple jams Follow the steps below to remove a staple jam. Blue While pulling the lever, slide the saddle stitch finisher to the left until it stops. Open the front cover. Turn roller rotating knob B as shown until the blue indicator is visible. Roller rotating knob B Remove any paper from the stapler compiler.
Page 824 Roller rotating knob A Remove the misfed paper. Be careful not to tear the paper during removal. Close the saddle stitch section cover. Pull out the stapler section. Pull out until the stapler section until it stops. Turn roller rotating knob A in the direction of the arrow to move the staple unit out to the front.
Page 825 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. Return the lever to its original position. Replace the staple case. Push the staple case in until it clicks into place. Push the stapler section back in. Push the stapler section back in until it locks into its original position.
Page 826 Discarding punch waste (when a punch module is installed) While pulling the lever, slide the saddle stitch finisher to the left until it stops. Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter.
Page 827: Maintenance
MAINTENANCE This chapter explains how to clean the machine and replace the toner cartridge or waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 828 Scanning area If colored lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.
Page 829 Clean the scanning area in the automatic document feeder. When you have finished cleaning, close the cover. (3) Replace the glass cleaner. Other models (1) Open the automatic document feeder and remove the glass cleaner. (2) Clean the scanning area with the glass cleaner. (3) Replace the glass cleaner.
Page 830: Cleaning The Main Charger Of The Photoconductive Drum
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines appear even after you have cleaned the document glass and document feeder, use the charger cleaner to clean the main charger that charges the drum. Figure 1 Charger cleaner Waste toner outlet Figure 2...
Page 831: Cleaning The Laser Unit
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line-like color irregularities (colored lines) may appear in the print image. When the following conditions appear, clean the laser unit. Identifying lines (colored lines) caused by a dirty laser unit •...
Page 832: Waste Toner Box
Do not return the removed cleaner to the top of the waste toner box. Make sure that the cleaner at the tip of the cleaning tool is not dirty. If the cleaner is dirty, remove the cleaner and replace it with a clean one.
Page 833: Clean The Laser Unit
Holes Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. (2) Insert the cleaning tool all the way into the hole and then pull it back out.
Page 834: Replace The Cleaning Tool
Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the center of the cleaning tool and slowly press down from above.
Page 835: Replacing The Toner Cartridges
REPLACING THE TONER CARTRIDGES When toner runs lower than 25%, "( supply is low.)" appears. It is recommended that you keep a set of new toner cartridges so that you can replace them quickly when toner runs out. When toner runs lower than 25%, a message similar to the following will appear. Ready to scan for copy.
Page 836 Example: Replacing the yellow toner cartridge A toner cartridge of a different color cannot be installed. Be sure to install a toner cartridge of the same color. Pull the toner cartridge toward you. Raise the toner cartridge lever and gently pull the toner cartridge horizontally toward you.
Page 837 • Store toner cartridges out of the reach of small children. • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 838: Replacing The Waste Toner Box
REPLACING THE WASTE TONER BOX The waste toner box collects residual toner that is produced during printing. When the used toner box is full, the display will show "Replace used toner container.". Follow the procedure below to replace the used toner box. Open the front cover.
Page 839 Do not point the holes down as used toner will spill out. There are 5 seals. Remove all of the seals. • There are 5 seals. Plug all of the holes. • Do not discard the waste toner box. Place it in a plastic bag and keep it until your service technician comes to perform maintenance.
Page 840 Caution • Do not throw a waste toner box into a fire. Toner may fly and cause burns. • Store waste toner box out of the reach of small children. When replacing the waste toner box, be aware that it may soil your clothes or the place where you remove it. Push the waste toner box into the machine.
Page 841: Entering Text
ENTERING TEXT This chapter explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer Caps highlighted.
Page 842: Changing The Entry Mode
The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest SHARP Service Department.
Page 843 User's Guide MODEL: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N MX4500-US-USR-Z1...

This manual is also suitable for:

Mx-2700n Mx-3501n Mx-4501n Mx-3500n Mx-4500n

Sharp MX-2300N User Manual

Model: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N

Table of Contents

Table of Contents

Table of Contents

Table of Contents

CD-Roms and Software

Verifying System Requirements

Connecting the Machine

Driver

Installing the Printer Driver / Pc-Fax

Installing the Printer Status Monitor

Installing the Scanner Driver

MAC os X (V10.3.3 to 10.4)

3 Setup in a Macintosh Environment

MAC os X (V10.2.8)

MAC os X (V10.1.5)

Mac os 9.0 to 9.2.2

Installing the Ps Display Fonts

4 Useful Information

Changing the Port

Model: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N

About this Manual

Overview

1 Document Filing

Base Screen of Document Filing Mode

Saving Files with Document Filing

SAVING a FILE with "Quick File

SAVING a FILE with "File

STORING a DOCUMENT ONLY (Scan to HDD)

Sequence for Using a Stored File

3 Using Stored Files

Folder and File Selection Screens

Printing a Stored File

Sending a Stored File

Properties of Stored Files

Moving a Stored File

Deleting a Stored File

Calling up and Using a File from the Job Status Screen

Searching for a Stored File

Model: MX-2300N MX-3500N MX-2700N MX-3501N MX-4500N MX-4501N

2 Entering Destinations

3 Basic Procedure for Transmission in Scan Mode

4 Basic Procedure for Scanning in Usb Memory Mode

6 Checking the Status of Transmission/Reception Jobs

7 Convenient Functions

8 Internet Fax Functions

9 Scanning from a Computer (Pc Scan Mode)

Quick Links

Chapters

Related Manuals for Sharp MX-2300N

Summary of Contents for Sharp MX-2300N