Purging Records; Categorizing Records - Palm Tungsten Tungsten E Handbook

Purging records

Over time, as you use Calendar, Tasks, and Expense, you'll accumulate records in
these applications that have outlived their usefulness.
All these outdated records take up memory on your handheld, so it's a good idea
to remove them by using Purge. If you think Calendar or Tasks records might
prove useful later, you can purge them from your handheld and save them in an
archive file on your computer.
Purging is not available in Contacts, Palm Photos, Note Pad, or Memos. You must
delete outdated records manually from these applications.
To purge records:
Open the application.
1.
Tap the Menu icon
2.
Select Purge on the Record menu.
3.
A confirmation dialog box appears.
Calendar:
Purge deletes repeating events if the last of the series ends before the date that
you purge records.
Calendar, Tasks:
file on your desktop, be sure that the check box is selected. If you don't want to
save a copy, tap the check box to deselect it.
Expense:
will be purged and there is no archive option.
Tap OK, or in Expense, tap Purge.
4.
If you chose to save a copy of the purged records, your handheld transfers them to
an archive file on your desktop the next time you perform a HotSync operation.

Categorizing records

You can organize records in the Calendar, Contacts, Palm Photos, Note Pad, Tasks,
Memos, and Expense applications so that they are grouped logically into
categories and are easy to review. In Palm Photos, categories are called albums. As
we refer to categories throughout this section, we are also referring to albums
unless otherwise noted.
By default, your handheld includes system-defined categories, such as All and
Unfiled, and user-defined categories, such as Business and Personal.
You cannot modify the system-defined categories, but you can rename and delete
the user-defined categories. In addition, you can create your own user-defined
categories. You can have a maximum of 15 user-defined categories in most
applications.
.
Tap the pick list and select how old a record must be to be purged.
If you want to save a copy of the purged records to an archive
Select the category you want to purge. All data in the selected category
Performing common tasks
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